Illinois Transition Planning Institute Facilitator Prep. Webinar Preparing for Your Role as a Team Facilitator: Part I April Mustian, Illinois State University;

Illinois Transition Planning Institute

Facilitator Prep. Webinar

Preparing for Your Role as a Team Facilitator: Part I

April Mustian, Illinois State University;

Catherine Fowler, National Secondary Transition TA Center (NSTTAC)

Sue Walter, Illinois State Board of Education

The webinar will begin shortly!


Facilitator Prep. Webinar

Preparing for Your Role as a Team Facilitator: Part I

April Mustian, Illinois State University;

Catherine Fowler, National Secondary Transition TA Center (NSTTAC)

Sue Walter, Illinois State Board of Education

Purpose of Today

To clarify the purpose of the Transition Institute

To help prepare for your role as team facilitators

Thank you!

You are some of the most important players in the Institute (no pressure!)


PurposeImprove student

outcomes!

Process

Improve student

outcomes by

improving what we

do!


Purpose of the Institute

Increase participants’ knowledge of selected topics Student-Focused Planning

IEP Development

Student Participation

Planning Strategies

Assess progress on implementing these practices

Determine strengths and needs

Develop plans to address identified needs

Institute format

Hybrid “Institute/Conference” model

Combines elements of a conference with elements of an institute


Student-Focused Planning

Student Development Interagency

Collaboration

Program Structures

Family Involvement

Taxonomy for Transition Programming

Keynotes

Breakout sessions

Content resources

Strengthen Transition-

Focused Education Team planning

sessions


Team Planning Tool

Provides a context for team discussions

Assists teams to “leave” with concrete ideas

3 parts

Current Implementation

Strengths and Needs

Goals and Plans

TPSA

Transition Practices Self-Assessment (TPSA) document Districts assess current practices in the 5

Taxonomy for Transition Programming areas Focus for this institute will be on the

student-focused planning data from the TPSA The TPSA assessment questions for student-

focused planning are centered around Indicator-13

A “Tool” to Facilitate Planning

Current activities

Needs assessment

A plan

What are we doing now?

What do we need to do?

What will we do?

How will we measure our progress?

Focus Question

s

4 Team Sessions

Assigned tasks for each session

Review agenda

Select expert resources

Discuss content (with expert resources)

Identify content session assignments

Work through “tool” – using quality indicators

Team Meetings Schedule

Tuesday, September 28 11:00 AM – 12:40 PM (includes lunch, getting

started) 3:00 PM– 5:00 PM (working hard)

Wednesday, September 29 8:45 AM – 9:30 AM (re-group/re-focus time) 10:45 AM – 1:30 PM (includes lunch, finish

line)

Facilitator Materials Institute “packets” and facilitator folders

Team meeting agendas

Jump drives/ planning tool

Your flip charts and markers

Content resources and request/ schedule forms

Record for identifying what worked and what didn’t

Facilitator Roles

Facilitate team organization (space, materials, etc.)

Keep time

Provide structure for discussion

Observe and advocate for progress and process

Prepare content resource requests

Keep content resources moving

Help ID what worked and what didn’t

Facilitator Roles

Foster discussion of current activities, needs, and plans

Ensure participation of all team members Recognize different levels of knowledge Help problem solve Identify and help overcome roadblocks Lead group to complete planning tool

Key Facilitation Skills – Think Ahead

The facilitator manual, especially 2 Opening a Session

3 Leading Group Discussion

5 Using Flip Charts

6 How to Help a Group Consensus

7 Managing Conflict

9 Evaluating Work Session

Using Flip Charts

Color

Emphasis

Page numbers

Facilitating Multiple Teams

Work with one team individually while the content resource meets with another Or share expert resources if team needs are

similar Combine like tasks to include all teams:

Introductions Ground rules Content session report outs

Be flexible! Manage your time among all teams!

Questions

Documents

Illinois Transition Planning Institute Facilitator Prep. Webinar Preparing for Your Role as a Team Facilitator: Part I April Mustian, Illinois State University;