Illinois PowerSchool User’s Group 2011 Spring Meeting

Illinois PowerSchool User’s Group2011 Spring Meeting

WELCOME

AgendaTime Topic

9:00 – 9:15 AM Welcome Training OpportunitiesPSUG-IL: 2011-12 Planning

9:15 – 10:15 AM PowerSchool 7

10:15 – 10:30 AM Break

10:30 – 11:30 AM Illinois State Reporting

11:30 – 12:30 PM “Ask the Experts”

Welcome and Special Recognition• Nick Peronti, Lincolnwood SD74– Congratulations on becoming a Dad to Zoe Michelle

Peronti on May 13th!! • Bill Chapin, Warren Township HS– Congratulations on retiring from Warren Township High

School after 33 years of service!• Others???

Summer Training Opportunities• PowerSchool University

– June 26-30, 2011 in Chicago– June 19-23, 2011 in Charleston, SC– July 10-14, 2011 in San Diego, CA

• PSUG National Information Exchange & Vendor Expo– July 25-28, 2011 in Las Vegas, NV– See http://psugmi.com/vegas-2011.html for more info

http://psugmi.com/vegas-2011.html

PLANNING FOR 2011-12• Workshops– What topics do we want workshops on?

• Meetings– Do we want a Fall and Spring meeting?– If so, what topics do we want to cover?

**Workshop and Meeting announcements will be posted at www.psugil.org.

http://www.psugil.org/

PowerSchool 7• Welcome Eric Zorr and Brian Molitor

from Pearson

LET’S TAKE A BREAK….!

….back by 10:30

• What’s new?” (Jay Duff)

• Support Update– Welcome Mike Connolly from Pearson!

• IL State Reporting Focus Group

ILLINOIS STATE REPORTING

What’s Due for EOY 2011-12?

• All enrollments must be exited by 4PM on 7/31/2011– ELL Data– PreK Follow-up Data– Early Childhood Data– Early Childhood Outcomes Data– Homeless Data– Discipline Data– Student Course Assignment– Outside Course Assignment

What’s New for 2010-11?

• Changes for Early Childhood:– Must use Combined PreK/Demographics– PreK at Risk eliminated

• Changes for ELL:– TBE (Part / Full / No Time)– TPI (Y / N)

• NEW REPORTS:– Birth-to-3 years old (Grade level 00)– Teacher Course Assignment

• Provided by *SERVING school

– Transcript Coding Project: School Districts must map their courses to the statewide course classification system for purposes of State reporting.

TRANSCRIPT CODING PROJECT

– Student Course Assignment: Student transcript information, including courses completed and grades earned shall be reported to ISBE.

– Outside Course Assignment: Student transcript information for students who transfer into your district (effective with the 2010-11 school year), including courses completed and grades earned shall be reported to ISBE.

• WHAT IS IT?

– High school only for 2010-11 school year (yes, I know that is BAD news for high school districts….)

TRANSCRIPT CODING PROJECT

• THE GOOD NEWS…….

– It’s coming for all districts…..

• THE BAD NEWS…….

STUDENT COURSE ASSIGNMENTMandatory IL State Fields Optional IL State FieldsTerm Local Course IDState Course Code Local Course TitleStudent Course Start Date Actual AttendanceSection Number Total AttendanceCourse Level Single Parent including a Single

Pregnant WomanCourse Credit Displaced HomemakerArticulated Credit Course Numeric GradeDual Credit Maximum Numeric GradeStudent Course End DateCourse SettingCourse Final Letter Grade

STUDENT COURSE ASSIGNMENT

I. STEP 1 – Update CoursesA. Update the following IL State fields in Courses

set-up 1. State Course Code ([02]IL_State_Course_Code)

2. Course Level ([02]IL_Course_Level)

3. Course Setting ([02]IL_Course_Setting)

4. Articulated Credit ([02]IL_Articulated_Credit)

5. Dual Credit ([02]IL_Dual_Credit)


B. Il State fields are located at the bottom of the Course set-up screen <School, Courses>


B. You may also mass-update your courses using the Quick Import function <Special Functions, Importing & Exporting, Quick Import)

**You will need to manually enter data for one course to create the new IL State fields before you import.**


C. Section Override – you may also enter the IL state field data on the Section Set-up screen <School, Sections>

1. Use this when a particular section has a different course level or course setting that what is entered at the course level

2. Section level settings (for IL State fields) override what is entered on the course set-up screen


I. STEP 2 – Storing GradesA. Historical grades that are stored using the “Permanently

Store Grades” process will pull IL State data from the courses (*sections) set-up

1. State Course Code

2. Course Level

3. Course Setting

4. Articulated Credit

5. Dual Credit

*IL State data stored in the Sections set-up will override what is stored in the Courses set-up.


B. Other “mandatory” fields”

1. Term (Stored Grades)

2. Student Course Start Date (CC )

3. Section Number (Stored Grades)

4. Course Credit (Stored Grades)

5. Student Course End Date (CC)


C. Optional State Fields

1. Local Course ID (Stored Grades)

2. Local Course Title (Stored Grades)

3. Actual Attendance (not included)

4. Total Attendance (not included)

5. Single Parent including a Single Pregnant Woman (Students, State/Province – IL, General tab)

6. Displaced Homemaker (State > General tab)

7. Course Numeric Grade (Stored Grades)

8. Maximum Numeric Grade (Default is 100)


D. Refer to the Illinois State Reporting Guide for a detailed list of data elements and definitions as well as the Report Output table and field names (page 390). https://powersource.pearsonschoolsystems.com/article/54141

E. Refer to ISBE website for Data Elements, Templates, etc. http://www.isbe.net/sis/default.htm

https://powersource.pearsonschoolsystems.com/article/54141



http://www.isbe.net/sis/default.htm


E. Storing Grades Manually (when course exists in PS)

1. When entering a new grade and the IL State fields need to be entered/changed, you MUST use the Single New Entry option to enter a grade

2. When entering a new grade and there is not a valid section number, leave the section number BLANK


F. Storing Grades Manually (when course does not exist in PS)

1. Use the Single New Entry option to enter grades

2. Leave the Course Number, Section Number and Teacher name fields BLANK

3. Enter other fields (e.g., course name, grade, etc.)

4. Click on (Show) Additional State Fields

5. Enter the following IL State fields:

1. State Course Code, State Course Setting, Term, Student Course Start Date, Student Course End Date, Articulated Credit, Dual Credit


G. Important Note about Student Course Start Date and Student Course End Date

1. The Student Course Start Date and Student Course End Date must fall within the student’s enrollment dates in SIS.

a. If an student’s entry date is 8/25/2010 and their exit date is 12/22/2010, the course start and end date must fall within that range.


H. Excluding Grades from State Reporting

1. To exclude a grade from state reporting, check the box following “Exclude this Historical Grade from State Reporting”

OUTSIDE COURSE ASSIGNMENT

I. STEP 1 – Entering Grades for Transfer StudentsA. Grades for students that transfer into your District from a non-

public Illinois School will need to be including in State reporting (OCA)

B. Grades for students that transfer into your District from a public Illinois School need to be excluded from State reporting as those grades need to be reported by the IL school they transferred from

A. Check the box following “Exclude this Historical Grade from State Reporting”


I. STEP 2 – Entering Grades from any school that is NOT a PUBLIC Illinois School:A. Leave Course number, Section Number and Teacher name BLANK.

B. Complete the remainder of the standard fields (e.g., Course name, grade, etc.)

C. Click (Show) Additional State Fields


C. Required Illinois State Fields for transfer grades:

1. OC Facility Type: (01) Out of State, (02) Out of Country, (03) Home Schooled Student, (04) Illinois Non-Public High School, (05) Other

2. State Course Code

3. State Course Level

4. State Course Setting

5. Term

6. Student Course Start Date - ?

7. Student Course End Date - ?

8. Articulated Credit

9. Dual Credit

REPORT SET-UP

I. Letter Grade Mapping <District, Letter Grade Mapping>

A. Map your District grade scales to the IL State-required grades

B. You must map each gradescale

Code Value Description

01 A+ Student received course term credit

02 A Student received course term credit

03 A- Student received course term credit

04 B+ Student received course term credit

05 B Student received course term credit

06 B- Student received course term credit

07 C+ Student received course term credit

08 C Student received course term credit

09 C- Student received course term credit

10 D+ Student received course term credit

11 D Student received course term credit

12 D- Student received course term credit

13 F Student did not receive course term credit

14 S Satisfactory or Pass. Student received course term credit

15 U Unsatisfactory. Student received course term credit

16 I Incomplete. Student was enrolled on Course End Date. Student did not receive course term credit

17 W Withdrew from course. Student did not receive course term credit. Student not enrolled on Course End Date.

18 WP Withdrew from course. Student did receive course term credit. Student was not enrolled on Course End Date.

19 Audit Student audited the course. Student did not receive course term credit.

20 X Student waived from course requirement. Student did not receive course term credit. Student did not receive final grade.

99 Erroneous Record entered in error. School district mistake.

REPORT SET-UP

<District, Letter Grade Mapping>

• Click “Edit” to open the grade scale mapping screen

REPORT SET-UPII. Term Grade Mapping <District, Letter Grade Mapping>

A. Use the Term Grade Mapping to map the state-required Term Period to its respective store code and Term ID for each school in your District.

B. You must enter for EACH school.

IL Course Assignment Report<Reports, State tab, IL Course Assignment>

• May be run at District or School level• Select to include all or selected students• Enter RCDTS number• Select MODE:

– Student Course Assignment (SCA): The stored grade must not have an OCA Facility Type populated

– Outside Course Assignment (OCA): The stored grade must have an OCA Facility Type populated

• Select Year• Select Term• Note: these report take a while to run.

Ask the “Experts”

Thanks for Coming!

HAVE A GREAT SUMMER!

Documents

Illinois PowerSchool User’s Group 2011 Spring Meeting