IHPME GSU Student Guide 2012-2013

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Student Handbook 2012/2013 [email protected] 1 of 35

IHPME Graduate Students’ Union Student Handbook

2012/2013


Contents

IHPME DEPARTMENT CONTACT INFORMATION ................................................................................................... 4

IHPME GRADUATE STUDENTS’ UNION/IHPME-‐GSU EXECUTIVE ........................................................................... 5

KEY IHPME CONTACTS ........................................................................................................................................... 6 INSTITUTE MAP ...................................................................................................................................................... 7

STUDENT SPACE AT THE INSTITUTE ....................................................................................................................... 8

ACCESS CARDS .................................................................................................................................................................. 9 GRADUATE STUDENT ACCESS AGREEMENT ......................................................................................................................... 10

COURSES AND REGISTRATION ............................................................................................................................. 11

“STREAMS”, “FIELDS” AND CONCENTRATIONS .................................................................................................................... 11 COLLABORATIVE PROGRAMS ............................................................................................................................................. 12 REGISTRATION, FEES AND STUDENT WEB SERVICE (ROSI) .................................................................................................... 12 SERVICES AVAILABLE ON ROSI .......................................................................................................................................... 13 STUDENT RESPONSIBILITY ................................................................................................................................................. 13 UPDATING PERSONAL INFORMATION ................................................................................................................................. 13 COURSE REQUIREMENTS .................................................................................................................................................. 13 REQUESTING COURSES ..................................................................................................................................................... 15 COURSES FROM OUTSIDE OF THE DEPARTMENT ................................................................................................................... 15 CHECKING COURSE STATUS ............................................................................................................................................... 15 CANCELLING OR WITHDRAWING FROM COURSES ................................................................................................................. 16 FINAL GRADES ................................................................................................................................................................ 17 DECLARATION ................................................................................................................................................................. 17 SCHOOL OF GRADUATE STUDIES (SGS) .............................................................................................................................. 17 GRADING POLICY ............................................................................................................................................................ 17

GRADUATE FUNDING ........................................................................................................................................... 18

HPME DEPARTMENTAL FUNDING POLICY .......................................................................................................................... 18 TUITION FEES .................................................................................................................................................................. 18 GRADSIS / MEDSIS ........................................................................................................................................................ 18 REASONS TO APPLY FOR EXTERNAL FUNDING ...................................................................................................................... 19 WHICH EXTERNAL FUNDING? ........................................................................................................................................... 19 EXTERNAL FUNDING AT A GLANCE ..................................................................................................................................... 20 CIHR TIPS ...................................................................................................................................................................... 22

RESEARCH TOOLS AND ETHICS REVIEW ............................................................................................................... 22 GRADUATE STUDENT RESEARCH GUIDE .............................................................................................................................. 22 INTELLECTUAL PROPERTY GUIDELINES ................................................................................................................................ 23 ETHICS REVIEW ............................................................................................................................................................... 23

OTHER ACADEMIC ENDEAVOURS ........................................................................................................................ 24

ENGLISH LANGUAGE AND WRITING SERVICES (ELWS) ......................................................................................................... 24 GRADUATE PROFESSIONAL SKILLS PROGRAM ...................................................................................................................... 24 SEMINARS, COURSES, COLLOQUIA ..................................................................................................................................... 24


TEACHING ASSISTANTS’ TRAINING PROGRAMME (TATP) ...................................................................................................... 25 TEACHING ASSISTANT OPPORTUNITIES ............................................................................................................................... 25 TEACHING IN HIGHER EDUCATION ..................................................................................................................................... 26

TECHNICAL TOOLS ................................................................................................................................................ 27

STUDENT CARD ............................................................................................................................................................... 27 U OF T EMAIL ACCOUNT .................................................................................................................................................. 28 REMOTE LIBRARY ACCESS ................................................................................................................................................. 28 LISTSERVES ..................................................................................................................................................................... 28 BLACKBOARD/THE PORTAL ............................................................................................................................................... 29 REFWORKS ..................................................................................................................................................................... 29 LIBRARY COURSES ........................................................................................................................................................... 30

STUDENT SERVICES ............................................................................................................................................... 31

STUDENT HEALTH SERVICE ................................................................................................................................................ 32

BENEFITS OF BEING A GRADUATE STUDENT ....................................................................................................... 33

HOW DO I GET FURTHER INFORMATION? ........................................................................................................... 34


IHPME Department Contact Information Inquiries Welcome to IHPME! A list of faculty members and their research interests is available on this site: http://www.ihpme.utoronto.ca/about/faculty.htm The Institute’s strategic plan is available on this site: http://www.ihpme.utoronto.ca/about/institute/strategic.htm Institute Institute of Health Policy, Management and Evaluation (IHPME) Faculty of Medicine, University of Toronto Health Sciences Building 155 College Street, Suite 425 Toronto, ON M5T 3M6 Canada Website: http://www.ihpme.utoronto.ca/ Telephone: 416-‐978-‐4326 Fax: 416-‐978-‐7350


IHPME Graduate Students’ Union/IHPME-GSU Executive Institute of Health Policy, Management and Evaluation (IHPME) Faculty of Medicine, University of Toronto Health Sciences Building 155 College Street, Suite 425 Toronto, ON M5T 3M6 IHPME-GSU Executive/General Council 2011/2012

President: Allie Peckham ([email protected]) Vice-President: Celine Cressman Treasurer: Jessica Bytautas Secretary: Lady Bolongaita MSc/PhD Advisory Committee: David Rudoler Curriculum Committee: Nelson Shen Alumni-Association: Agnes Grudniewcz GSU-Representative(s): Nav Baldeo, Maude Laberge and Avi Biswas MHSc Year 2 Representative(s): TBD MHSc Year 1 Representative(s): Pam Watt MHI Representative(s): Daniela Fastag Past President: Renata Axler Webmaster: Audrey Kim Student Scholarly Events: Tommy Tam According to Article VII of the IHPME-GSU Constitution: “In the event that a position is vacant after a general election, the Executive is free to pursue recruiting interested members to fill that position in means it deems reasonable”. -------------------------------------------------------------------------------------------------------------------------------------------- Email: [email protected] Website: http://ihpmegsu.wikispaces.com


Key IHPME Contacts Institute Director: Adalsteinn Brown (416) 978-2047 Assistant to the Chair: Seeta Parker (416) 978-2047 Business Manager: Michelle Deaton (416) 978-8374 Financial Assistant: Jenny Gananathar (416) 978-8378 Graduate Coordinator: Dr. Rhonda Cockerill (416) 978-7721 Graduate Assistant: Christina Lopez (416) 978-1108 Graduate Assistant: Amber Gertzbein (416) 946-3486 MHI (Master of Health Informatics) Program Director: Twylla Bird-Gayson (416) 946-8131 Graduate Assistant: Amber Gertzbein (416) 946-3486 Program Assistant: Jennifer James (416) 946-8277 MHSc (Health Administration) Program Director: Tina Smith (416) 946-3023 Program Assistant: Christina Lopez (416) 978-1108 MSc Health Technology Assessment and Management (Ulysses Program) Program Director: Dr. Wendy Ungar (416) 813-8519 Graduate Assistant: Christina Lopez (416) 978-1108 MMI (Master of Management of Innovation) Program Director: Dr. Mihkel Tombak (416) 946-0287 Program Officer: Cameron Clairmont (905) 569-4953 MSc/PhD - Health Services Research PAS Leads Chair: Paul Williams (416) 978-8327 Graduate Assistant: Christina Lopez (416) 978-1108 MSc/PhD - Clinical Epidemiology & Health Care Research Program Director: Dr. Sharon Dell (416) 813-6248 Associate Director: Graduate Assistant: Amber Gertzbein (416) 946-3486 Program Assistant: Jennifer James (416) 946-8277 Website/IT Support: Zita McWhinnie (416) 946-5339


Institute Map


Student Space at the Institute The IHPME Department's home on the 4th floor of the Health Sciences Building, 155 College Street has dedicated space for graduate students including large, semi-private day-use study stations, Internet access/printing facilities, kitchen facilities, and assigned locker space. These facilities are distributed between two student areas (Rooms 490 and 498) which require a valid access card for entry. Study station occupancy is based on a day-use or "hotel" policy: first-come, first-serve each day. Some areas can be allotted for longer-term use for students writing dissertations. The student study area has wireless Internet access (Ethernet cable also provided) that can be used with students’ personal notebook computers. Instructions for Internet access/networking are posted at each station. A limited number of public desktop computers in the study area are also available for student use. Printing is available at one computer in each student room; paper is the responsibility of each student. If students are unable to use the student space for meetings and require a meeting room or use of a telephone they may contact Krysia Ketelaars to book a meeting space and polycom. Students are able to make use of the IHPME equipment. However, students are NOT permitted to use the equipment’s conference call numbers (as they require funding from a research grant. If students are in a position where they need space that isn’t available in the student area contact Krysia Ketelaars (at the front desk) to help you find a space. A spacious lounge on the 7th floor of the Health Sciences Building is shared by the students in HPME, the Lawrence S. Bloomberg Faculty of Nursing, and the Dalla Lana School of Public Health. You are welcome to use this area at any time.


Access Cards Access cards will be made available at each of the MSc/PhD, MHI and MHSc orientation sessions. You will need to present your U of T student card (TCard) for identification (see page 27 of this booklet for instructions on how to obtain your TCard). “Research stream” students will also need to provide the name of their thesis supervisor. Please read and copy/complete the following Access Card Agreement and return it at your orientation session. If you are unable to attend your orientation session, or require access to the student areas before orientation, please see Michelle Deeton (Business Manager) ([email protected]) at the IHPME. Your access card will provide you with 24/7 entry to 155 College Street for the following areas:

• Exterior doors of 155 College • 4th Floor and 7th Floor elevator stops (only required after hours) • Southwest stairwell (opens into 498 student area) • Room 490 and 498 student study areas

You do not need to use your access card for the exterior doors and elevator during business hours (Monday to Thursday 8:00am – 6:00pm; Friday 8:30am – 5:00pm).


Graduate Student Access Agreement

Name: Student #:

Locker Number: Date Issued:

Credential Number: Date Expires:

Supervisor: E-mail address:

Exterior Access: Exterior access 24/7 off College Street Interior Access: 4th floor elevator access 7th floor elevator access Area 490 & 498 Southwest stairwell leading into 498A Agreement 1. I agree to access and use the student space in the Department of Health Policy, Management and

Evaluation (and a locker, if allocated) in accordance with applicable department, faculty and university policies. I understand that, if I violate these policies or misuse the space and/or locker, I will no longer be able to access the space and/or locker.

2. I accept responsibility for ensuring the return of my access card (“credential”), and my locker key if applicable, when it is no longer required or upon the request of the Department.

3. I accept responsibility to ensure that I do not lend my access card; in case of breach of policy, I take full responsibility for actions of anyone to whom I lend my access card or whom I allow to use the card to access the building, the fourth floor, or the student space.

4. I agree to report a missing, stolen, or lost access card (“credential’) immediately to the Department and to the Campus Police.

5. I agree to report a missing, stolen, or lost locker key immediately to the Department.

By signing this agreement, I acknowledge receipt of my access card (“credential”), and my locker key if applicable. I confirm that this credential and/or locker key is solely for my own use and I confirm that I understand and accept the conditions stated above. ________________________ ________________________ Student’s signature Print Name ________________________ ________________________ Designated Dept. Authority Print Name


Courses and Registration “Streams”, “Fields” and Concentrations MSc and PhD students are in the “research degree concentration” of the IHPME. MHI, MMI and MHSc students are in the “professional degree programs”. The IHPME-GSU represents students in both “research” and “professional” concentrations, and members of the IHPME-GSU Executive sit on departmental academic committees for both “concentrations”. The “research degree” is divided into two concentrations:

- MSc in Health Policy, Management and Evaluation o Clinical Epidemiology and Health Care Research o Health Services Research o Health Technology Assessment and Management o Quality Improvement and Patient Safety

- PhD in Health Policy, Management and Evaluation o Clinical Epidemiology and Health Care Research o Health Services Research

There are five primary areas of study (PhD):

1. Health Services Organization and Management; 2. Health Policy; 3. Health Services Outcomes and Evaluation and 4. eHealth Innovation and Information Management. 5. Health Economics

Knowledge Translation is a cross-cutting specialization that can apply to any primary area of study in the HSR concentration. The MSc in Clinical Epidemiology and Health Care Research offers a non-thesis, course-only (10 half-courses including completion of a research practicum) and a thesis-based option (6 half-courses and a thesis). The PhD with a specialization in Clinical Epidemiology is mainly a clinician scientist track. The MHSc Health Administration Program brings together health policy, business and management in a comprehensive approach for today's complex health care environment. It is a modular, course-based program that requires each student to complete 10 full credits where each one-term course counts as one-half credit. The Master of Health Informatics (MHI) is a newly created professional, graduate-level program, providing graduates with the expertise in clinical, information and communication technologies that also requires the completion of 10 full credits. The Master of Management of Innovation (MMI) is a program designed for individuals pursuing management careers in organizations in the health care sector, industry, R&D, or government. The MMI program was developed by the IHPME in cooperation with the Department of Management at the University of Toronto at Mississauga (http://www.utm.utoronto.ca/mmi/).


Collaborative Programs Research students may also participate in collaborative degree programs. Current programs include:

- Aging, Palliative & Supportive Care Across the Life Course (http://www.ihpme.utoronto.ca/about/rp/collab/aging.htm)

- Bioethics (http://www.ihpme.utoronto.ca/about/rp/collab/bioethics.htm) - Cardiovascular Sciences (http://www.ihpme.utoronto.ca/about/rp/collab/cardio.htm) - Dynamics of Global Change (http://www.ihpme.utoronto.ca/about/rp/collab/dgc.htm) - Global Health (http://www.ihpme.utoronto.ca/about/rp/collab/gh.htm) - Health Care, Technology and Place

(http://www.ihpme.utoronto.ca/about/rp/collab/hctp.htm) - Health Services and Policy Research

(http://www.ihpme.utoronto.ca/about/rp/collab/hspr.htm) - International Relations (http://ir.mcis.utoronto.ca) - Knowledge Media Design (http://kmdi.utoronto.ca/graduate-study) - Women’s Health (http://www.ihpme.utoronto.ca/about/rp/collab/womenshealth.htm) - Women and Gender Studies (http://www.ihpme.utoronto.ca/about/rp/collab/women-

gender-studies.htm) Further information on collaborative degree programs is available at: http://www.ihpme.utoronto.ca/about/rp/collab.htm

Registration, Fees and Student Web Service (ROSI)

All students must register themselves through ROSI (Repository of Student Information), the web repository of student information at U of T: https://www.rosi.utoronto.ca/. Students who fail to register will not be given credit for their courses. You can view your academic history, account information, change mailing and email addresses, phone numbers and order transcripts via ROSI. You can also enrol in/drop courses using ROSI, at least for most HPME courses. However, you should consult with your Supervisor and the Program Director and/or Graduate Coordinator prior to making any course changes. Students cannot be retroactively enrolled in courses. Each time you access ROSI via the web, your student number and a PIN code are required. (The first time you access ROSI, use your date of birth (YYMMDD), then change the PIN to a unique one for subsequent use. The PIN and student number together constitute your "electronic signature"). Never give your PIN or student number to someone else. Forgotten PINs can be reset by the IHPME graduate office. To avoid having to contact the office in person or having to wait for office hours, students can enter answers to a set of questions on ROSI. When they first access the ROSI, the web service will prompt students to choose three questions from a list. If at a later date the student forgets the PIN, the PIN can be reset online if two of the three questions are answered correctly.


Services Available on ROSI Change PIN number; view/change address, telephone number, email; view final grades; view academic history; add/request/drop courses; view current courses or course request and waitlist status; view student account information; order transcripts; order graduation tickets; view transaction log; etc.

Student Responsibility While academic advisors, faculty and staff are available to assist and advise, it is ultimately the student's responsibility to keep personal and academic information up to date at all times and to follow all University, SGS, departmental and program regulations, requirements and deadlines. ROSI makes it easier for students to check and correct this information. If questions arise about requirements, policies and procedures, students are responsible for seeking answers for these questions from staff and advisors. Note: The Department of Health Policy, Management and Evaluation and other university offices may send important information to you by email. Please make sure that your email address, your mailing/permanent address, and telephone number are up to date at all times. Under University policy, students are required to maintain a University based email account (e.g., UTORmail), and to record that email address in ROSI and regularly check for messages. That account may be forwarded to another account but it is the University account to which the University will send official correspondence. New students are advised to validate their UTORid early. The UTORid provides access not only to the @mail.utoronto.ca email account but also the University’s student portal and learning management system. Many courses use The Portal to provide online materials, discussion groups, quizzes etc. It is also used by the University and various student groups to make important announcements and administer elections. For more information on UTORmail, please refer to page 27 of this booklet.

Updating Personal Information

Students may view or update their address, telephone number or email address through the Student Web Service. When entering new information, the "add" option should be used. "Change" should only be used to correct information in an otherwise correct record (e.g. typos).

Course Requirements

Specific course requirements for each of the degree programs are available online. The Current Students page of the department site (http://www.ihpme.utoronto.ca/for/currentstudents.htm) also contains useful academic and administrative information including course descriptions, sample thesis topics, and funding policies. The SGS website also contains information on the student’s responsibility to stay on track (http://www.sgs.utoronto.ca/informationfor/students/track/progress.htm) and links to important forms and other information. Course requirements for the “professional degree programs” are fairly structured (see above).


“Research degree programs” students are allotted a number of electives. MSc students are required to take 2 statistics/methods courses, 2 courses relating to an area of specialization identified by their supervisor (e.g. Knowledge Translation), and 2 elective courses. Generally, 1 of the specialization or elective courses is HAD 5011H. PhD students are required to take HAD 5011H, HAD 6760H and HAD 5772H; in addition, doctoral students are required to take courses specific to their concentration. For both the MSc and PhD, several faculties and departments provide external courses that may also be of interest:

• Dalla Lana School of Public Health, http://www.phs.utoronto.ca/ • Department of Political Science, http://politics.utoronto.ca/ • Lawrence S. Bloomberg Faculty of Nursing,

http://bloomberg.nursing.utoronto.ca/site3.aspx • Ontario Institute for Studies in Education (OISE), http://www.oise.utoronto.ca/ • Rotman School of Management, http://www.rotman.utoronto.ca/ • School of Public Policy and Governance, http://www.publicpolicy.utoronto.ca/


Requesting Courses

Students may begin requesting courses in August 2011. Required courses, thesis and research activity are preloaded to students' records. Optional courses (such as Practicum) must be requested/added through the web service.

Courses from Outside of the Department

All course requests for courses outside IHPME must be approved by the graduate coordinator/academic advisor. Please complete the Add-Drop Course Form found at: http://www.sgs.utoronto.ca/informationfor/students/inform/stuforms.htm Students must request their courses by no later than October 5. Courses will be approved or refused before the last date to add courses. Students should check the web (ROSI) for their request status before October 4. The web service requires full information about a course when a request is being made. Please consult the attached lists from your department. Be sure to enter: Course number: e.g. HAD5010H Section Code: Usually F, S or Y. This indicates whether the course is offered in the

fall session (F), the winter session or second term (S) or over both (Y). The same logic/codes apply for spring and summer session courses.

Teaching Method: All graduate courses have a teaching method of LEC (lecture). Teaching Section: The number of the class. Most graduate courses only have one

teaching session (0101). Although there may be only one teaching section, the information must still be entered on the system.

NB. Some courses may require instructor's approval in addition to that given by the

coordinator/academic advisor.

Checking Course Status Students are responsible for knowing the status of their course requests at all times. This information can be obtained via the web service (ROSI). The following are the possible statuses: REQ: Course requested. Must be resolved/approved by the last date to add

a course. INT: Course requested pending instructor approval in addition to co-

coordinator’s/advisor's approval. APP: Request approved. Student is enrolled in course. REF: Request denied. Student is not enrolled and may not make another

request for this course via the web during this session.


Courses and Registration (continued) CAN: Course cancelled (student withdrew from course before deadline). WAIT: No room in the meeting section. Student has been placed on a waiting

list based on category and will be enrolled automatically if space becomes available.

DWAIT: Student has cancelled place on the waiting list or been removed.

Cancelling or Withdrawing from Courses Students may cancel or withdraw from individual courses using the web service (ROSI) up to certain deadline dates. Before doing this however, students are advised to consult with their advisor, the Program Director, or the Graduate Coordinator. Important Deadlines: August 1: Last day to request November 2012 graduation August 10: First date students may request courses for the September 2011 and

January 2012 sessions. August 21: Recommended payment or deferral date. Fees should be paid at a

chartered bank by this date to allow for funds transfer in time for the September 14 registration deadline. Students not registered by the deadline will have their eligibility and courses cancelled and will not be permitted further access to enrol by the SWS.

September 15: Last day to submit PhD thesis to SGS to avoid 2012-13 fee charges. September 23: Last day to add courses with F and Y section codes. Students will not

be considered enrolled unless they have a course status of "APP". November 4: Last date to ‘drop’ (i.e. withdraw) from a fall (F) course. December 7: Last date to request June 2013 graduation January 13: Final date to add January session courses. January 20: Deadline to enrol in S section code courses close February 18: Last date to 'drop' (i.e. withdraw) from a full year (Y) or winter

session/second term (S) course. March 10: Last date to drop courses with S section codes from academic record.


Courses and Registration (continued)

Final Grades Check here: http://www.ihpme.utoronto.ca/for/currentstudents/ihpmebasics/rosi.htm Final grades in courses can be accessed through ROSI by clicking on “Transcripts and Academic History”. Grades can be viewed after the following dates. If a grade is not available, contact your instructor or the graduate unit offering the course. 2011 Summer Session (first term) August 1 (full Summer and second term) September 21 2011 Fall Session January 18 2012 Winter Session (Fall/Winter courses) May 17

Declaration Use of ROSI to enrol in courses means that you agree to abide by all of the academic and non-academic rules and regulations of the University, the School of Graduate Studies (SGS) and department in which you are registered and assume the obligation to pay academic and incidental fees according to the policies and requirements of the University of Toronto. You normally use the ROSI system to add or cancel courses. If, for extraordinary reasons, you are unable to use ROSI, contact your department office as soon as possible. Users of ROSI are expected to be responsible when using ROSI and should not attempt to flood the system with requests, or to automate the process of course enrolment. Such activity may clog the system so that other students may be denied access or experience degraded performance. Any student(s) attempting such activity may be denied access to ROSI until after the relevant registration period.

School of Graduate Studies (SGS) For more information on courses, registration, and graduation requirements please consult the relevant documents on the School of Graduate Studies (SGS) website, http://www.sgs.utoronto.ca/about.htm. Consult in particular the SGS Graduate Student Information Booklet 2009-2010 for the list of important dates for the academic year and visit the SGS Academic Calendar at http://www.sgs.utoronto.ca/calendar/2009-10.htm.

Grading Policy Information about the University of Toronto’s grading policy can be found at the Graduate Grading and Evaluation Practices Policy website: http://www.governingcouncil.utoronto.ca/policies/grading.htm.


Graduate Funding

HPME Departmental Funding Policy Note that part-time students and professional stream (MHI, MMI and MHSc) students are NOT eligible for departmental funding. For further information please see: http://www.ihpme.utoronto.ca/for/currentstudents/ihpmebasics/hpmefunding.htm For all new and continuing full-time ”research stream” students, the maximum stipend is $15,000 plus tuition per annum. Full funding is guaranteed for 4 years for PhD and 1 year for Masters students. Students who receive an external, competitively reviewed award (see external awards section below) valued at or over $15,000 per annum or more will be awarded a bonus of $3,000 per year as “top-up” funding. Students engaged in employment who are earning at least $15,000 plus tuition per annum (approximately $23,000) are not eligible for graduate funding. Licensed MDs who are involved in clinical training or clinical duties on a full-time basis are NOT eligible for graduate funding. Licensed MDs and other practitioners are often eligible for a number of higher stipends through external award competitions. International Students. International students are eligible for HPME department funding (see HPME funding policy above). The Institute expects all students to actively search for external funding. It is important to note, however, that many of the external sources of funding are restricted to, or give preference to, persons with Canadian citizenship or landed immigrant status. International applicants should contact their own government or the Canadian Embassy for information on financial support through these sources. You should also check with your supervisor and the graduate coordinator for the most up-to-date, personalized funding information.

Tuition fees Tuition fees must be paid or the appropriate deferrals completed before registration is allowed: http://www.fees.utoronto.ca. GradSIS / MedSIS All students and their supervisors need to register on the GradSIS information system run by the Faculty of Medicine: http://www.facmed.utoronto.ca/programs/graduate/gradsis.htm and http://medsis.utoronto.ca. For more information, please contact your program director or program assistant.


Graduate Funding (continued)

Reasons to Apply for External Funding • Stable income and more money. The most prestigious awards range from $21,000

to $50,000 annually, and are renewable. Master’s students planning to take 2 years need to find another source of funds for year two.

• For those planning academic careers: you must establish a record of success in

receiving external grants during your graduate years to secure academic positions in future.

• Practice makes perfect. Your chances of success increase with subsequent

submissions.

• SGS and IHPME expectations. Both the University and the Institute strongly recommend students apply for external funding to ensure that existing funds can be used to attract new students each year.

Which External Funding? • CIHR (and/or SSHRC, NSERC): http://www.cihr-irsc.gc.ca • Ontario Graduate Scholarship (OGS): https://osap.gov.on.ca/OSAPPortal/en/OSAPStarttoFinish/GraduateStudents/index.htm • Your home province • Collaborative Programs:

o Aging, Palliative & Supportive Care Across the Life Course o Bioethics o Cardiovascular Sciences o Dynamics of Global Change o Global Health o Health Care, Technology and Place o Health Services and Policy Research o International Relations o Women’s Health o Women and Gender Studies

• Other external, peer-reviewed competitions: o Hospital for Sick Children o Disease-specific foundations

• Non-peer reviewed sources, such as foundations, university bursaries: o http://www.cos.com

More information on applying for external funding is available at the University of Toronto’s Research & Innovation website: http://www.research.utoronto.ca.myaccess.library.utoronto.ca/


External Funding at a Glance

Funding Award Value Deadline Restrictions (selected) CIHR Fellowships 2005 success ratio Oct competition: 82/469 2006 success ratio Oct competition: 62/468 Feb competition: 81/503 2007 success ratio Feb competition: 68/520

< 2 yrs experience: $40,000 per year >= 2 yrs: $50,000 Annual stipend: $5,000 to max of 4 or 5 years depending on proposed degree

Oct 1 or Feb 1 (may apply only to one)

• For those with a PhD degree (or equivalent), or a PhD and health professional degree, the maximum period of support is three years, and candidates will only be eligible for support until the end of their fifth year of post-PhD training

• Candidates with more than three years of postdoctoral (post-PhD) research training by the competition deadline are not eligible to apply for this award; any interruption in a candidate's post-PhD research training will be taken into account in determining eligibility

• Restricted to health professionals and PhD holders

• Cannot apply to DRA same year • Other restrictions specific to post-docs • May apply for priority/strategic

competitions which provide a “second round” chance for applicants

CIHR Doctoral Research Awards (DRA) and Canada Graduate Scholarships (CGS) – automatically considered for CGS with DRA application) 2006 success ratio DRA: 63/814 CGS: 75/814

DRA: $21,000 per year for max of 3 years plus $1,000 annual stipend CGS: $30,000 annually plus $5,000 annual stipend (top ranked receive CGS)

Oct 15 • Only those students engaged in full-time research training in a graduate school are eligible for support; at the time of application, all candidates must have completed at least 12 months of graduate study at the Masters or PhD level

• Applicants holding a Master's degree cannot have been registered for more than 14 months as a full-time student in a doctoral program

• Applicants who have transferred directly from a Bachelor's degree to a PhD program cannot have been registered for more than 26 months as a full-time student in a doctoral program

• Awards will take effect only after the recipient has registered in a full-time PhD program

• See SSHRC/NSERC restrictions • May apply for priority/strategic

competitions which provide a “second round” chance for applicants

CIHR CGS Master’s Awards 2006 success ratio 192/346

$17,500 for 1 yr

Feb 1 • Cannot be registered in Master’s program for more than 10 months


Funding Award Value Deadline Restrictions (selected) Ontario Graduate Scholarships (OGS) 2000 awarded per year

$15,000 per yr Hold up to 4 years, must reapply every year

Nov 15 • Cannot hold CIHR/ SSHRC/ NSERC award and OGS award simultaneously

• Require A- average • Restrictions on other funding held • Student loan restrictions

Vanier CGS http://www.vanier.gc.ca/eng/home-accueil.aspx

$50,000 per year for three years

Nov 9 • Open to both Canadian and international PhD students studying at Canadian universities

Students must: • be nominated by only one Canadian

university, which must have received a Vanier CGS allocation;

• be seeking financial support to pursue your first doctoral degree (or combined MA/PhD or MD/PhD);

• intend to pursue, in the summer semester or the academic year following the announcement of results, full-time doctoral (or combined MA/PhD or MD/PhD) studies and research at the nominating university;

• have completed no more than 20 months of doctoral studies as of May 1, 2011 (see Notes below);

• have achieved a first-class average, as determined by your university, in each of the last two years of full-time study or equivalent; and

• not have already received a doctoral-level scholarship or fellowship from CIHR, SSHRC or NSERC to undertake or complete a doctoral degree (or combined MA/PhD or MD/PhD).


CIHR Tips Why start your CIHR application ASAP: • Personal identification number – 24 to 48 hours to receive a number • Common CV module – detailed document generated from drop-down menus of

everything you have accomplished since undergrad – including publications, jobs, academic degrees undertaken, research undertaken, etc.

• Training Module – developed in consultation with your supervisor • Three sponsors’ reports -- (supervisor plus two others) • Official sealed transcripts – include sealed transcript in your package • For health professionals – proof of licensure For all CIHR Training and Salary Support Programs: • Only one of CIHR, SSHRC, NSERC: Applicants may submit only one application per

year to the Natural Sciences and Engineering Research Council of Canada (NSERC) or to the Canadian Institutes of Health Research (CIHR) (September to August) or to the Social Sciences and Humanities Research Council of Canada (SSHRC).

• Applicants must choose the most appropriate CIHR research training award program for which they are eligible and may only submit an application to one of these programs in the same year (September to August).

NOTE: Most funding agencies will fund only full-time students. Help is available from the University of Toronto’s English Language and Writing Services (ELWS) (see page 24) http://www.sgs.utoronto.ca/informationfor/students/english/descriptions.htm#props

- Writing a Thesis or Grant Proposal - CIHR Grant writing

Research Tools and Ethics Review

Graduate Student Research Guide http://www.research.utoronto.ca/ The University of Toronto’s Research Services (UTRS) is the university’s main research office. It provides faculty members, students and academic administrators with:

1) information about funding sources and free access to web based funding databases; 2) advice on university and sponsor policies and procedures, including ethical concerns; 3) assistance in the negotiation of research grants, contracts and intellectual property

agreements; and 4) establishment of successful awards.


Intellectual Property Guidelines Website: http://www.sgs.utoronto.ca/governance/policies/intellectualprop.htm The Intellectual Property Guidelines are prepared by the School of Graduate Studies in order to be distributed widely to graduate students throughout the University of Toronto. They are intended to address issues that arise in the most varied of circumstances, across all divisions of the University of Toronto.

Ethics Review Website: http://www.research.utoronto.ca/for-researchers-administrators/ethics/ All research conducted at the University of Toronto must be approved by the Ethics Review Board. Their website provides information to faculty and students conducting research with human or animal subjects, or using biohazards. Ethics review is required for all thesis work. Ethics approval is normally sought after the thesis proposal is formally approved. http://www.research.utoronto.ca/for-researchers-administrators/ethics/human/application-forms/


Other Academic Endeavours

English Language and Writing Services (ELWS) THE WEBSITE STATES: http://www.sgs.utoronto.ca/informationfor/students/english.htm ELWS provides graduate students with advanced training in academic writing and speaking. Graduate students need to be able to communicate sophisticated information to sophisticated audiences. As you prepare to attend your first conference, to write your first proposal, or to publish your first paper, you will need stronger communication skills than those needed in undergraduate work. By emphasizing professional development rather than remediation, ELWS can help you cultivate the ability to diagnose and address the weaknesses in your oral and written work. The Office of English Language and Writing Support offers four types of instruction designed to target the needs of both native and non-native speakers of English:

• Non-Credit Courses • Single-Session Workshops • Individual Writing Consultations • Website Resources

All of the programs are free. While the workshops function on a drop-in basis, consultations require an appointment, and courses require registration.

Graduate Professional Skills Program http://www.sgs.utoronto.ca/informationfor/students/profdev/gps.htm "The GPS focuses on skills beyond those conventionally learned within a disciplinary program, such as how to communicate effectively, plan and manage your time, be entrepreneurial, understand and apply ethical practices, and work effectively in teams and as leaders. Successful completion of the program will be recognized by a transcript notation."

Seminars, Courses, Colloquia The University of Toronto is a fantastic place for graduate students wanting more than coursework and thesis research. The University and its affiliated departments and student service organizations host a plethora of world-renowned guest speakers, seminar series, non-credit courses, and conferences, all open to students, and, for the most part, free of charge! A number of the offerings that are most useful for IHPME students are listed on the IHPME-GSU website, under News-Events (http://hpmegsu.wikispaces.com/Events) and on the Institute website, under Knowledge Exchange/Events


(http://www.hpme.utoronto.ca/about/events.htm). Each year IHPME and the IHPME Graduate Students’ Union host a Student Conference and Departmental Research Day. This event is held the first Wednesday of May each year and all students are strongly encouraged to participate through either a poster or oral presentation.

Teaching Assistants’ Training Programme (TATP) Website: http://www.utoronto.ca/tatp The TATP is a peer training programme for graduate students who will be working as teaching assistants for University of Toronto courses. Staffed by current University of Toronto graduate students who have worked as teaching assistants themselves, the office seeks to prepare graduate students for the realities and demands of teaching in academia. It is also a professional development programme for University of Toronto graduate students who are looking to better prepare themselves as future members of the professoriate. The TATP also sponsors an annual Teaching Assistants’ Teaching Excellence Award.

Teaching Assistant Opportunities Some information with TA opportunities - CUPE 3902 Unit 1 University College - Health Studies http://www.uc.utoronto.ca/content/view/514/2523/ Postings for all of UTSC (includes Health Studies, Management, Computer and Mathematical Sciences, Biological Sciences) https://webapps.utsc.utoronto.ca/taship/modules/postings/postings.php?s_a=true UTSTG - Department of Cell and Systems Biology http://www.csb.utoronto.ca/resources/jobs UTSTG - Geography http://www.geog.utoronto.ca/resources/jobs/cupe-3902-unit-1 UTSTG - Pharmacy: http://www.pharmacy.utoronto.ca/gradprograms/employment-opportunities-0 UTSTG - Political Science: http://politics.utoronto.ca/employment/teaching-assistants/ UTSTG - Psychology: http://home.psych.utoronto.ca/staff/jobs.htm UTSTG - Statistics: http://www.utstat.toronto.edu/wordpress/?page_id=1208


UTM Life Sciences: http://www.utm.utoronto.ca/biology/job-postings UTM Economics: http://www.utm.utoronto.ca/economics/emp_teaching_assistant_TA.htm UTM Management: http://www1.utm.utoronto.ca/management/?p=emp_ta Tri-Campus - Philosophy http://philosophy.utoronto.ca/employment/cupe-3902-unit-1 Tri-Campus - Sociology http://www.sociology.utoronto.ca/employment.htm

Teaching in Higher Education For students interested in an academic career, Woodsworth College’s THE500H – Teaching in Higher Education is a fantastic training opportunity. This extra (pass/fail) course has been offered since 1994 to consistent rave student reviews. The objective of the course is to support PhD students from all divisions at the University of Toronto in their professional preparation for academic careers. Enrolment in the course is by ballot and senior-year students close to graduation usually have priority. See the course website for details: http://www.wdw.utoronto.ca/index.php/programs/the500501/the500/.


Technical Tools

Student Card Website: http://www.utoronto.ca/tcard/ Your permanent University of Toronto Student Card or TCard is a photo ID smartcard which provides student identification for academic purposes, student activities and services, facility access including athletic centres, and is also a Library Card. The TCard also provides users the option to carry cash value in the computer chip, allowing the card to be used to purchase photocopies, computer printing, laundry services, and vending services at most U of T libraries (photocopies and printing) and other select locations on campus. TCards are issued at the TCard Office, Room 2054A, Robarts Library, 130 St. George Street. In order for the Card office to issue you a TCard you will require the following:

1. One of the following: a. Current University of Toronto Fees Invoice for the current or upcoming

session b. University of Toronto offer of admission for the current or upcoming session

AND 2. One of the following pieces of personal ID:

a. Passport b. Provincial Drivers License c. Provincial Health Card with photograph d. Citizenship card e. Proof of age card (B.Y.I.D.) f. Photo ID card from another University

OR 3. TWO of the following pieces of personal ID:

a. Birth Certificate b. Social Insurance or Social Security Card c. Valid Credit card with your name and signature on the card d. Provincial Health Card without photograph


Technical Tools (continued)

U of T Email Account Website: https://www.utorid.utoronto.ca/ U of T uses a common electronic account system for all web/email services called UTORid. Your UTORid (with password) is your key to a number of services, including the U of T institutional email accounts (UTORmail or Webmail) and news/announcements service (MyUtoronto). You can also use your UTORid to apply for web space for personal use through the UTORweb system. You will also need your UTORid to access computers on campus in campus libraries. Go to the UTORid webpage for detailed subscription information (complete online).

Remote Library Access Website: http://www.library.utoronto.ca/services/myaccess/ All U of T students can access the extensive library electronic offerings remotely, off-campus. You can do this through any off-campus computer – worldwide! – with Web access, through the my.access service. It’s easy to do: just access the desired library service – an electronic database or on-line journal, for example – as usual through the library website. You'll be asked to log in using your library barcode number (keep your TCard handy – it’s the actual 16-digit number under the barcode strip, not your student ID number) and PIN (the last 4 digits of your student ID number), the first time during each web session that you use a licensed resource. No browser configuration is required, and there will be no conflict with firewalls, etc.

Listserves The UTORlist service provides a simple mechanism for distributing information using nothing more than email. It is currently implemented using the ListServ software. Listserves are commonly referred to as mailing lists. IHPME utilizes two Listserves for incoming MSc/PhD students

1) [email protected]. 2) MSC-PHDHA-L@[email protected]

To participate you will need a valid University of Toronto email. The Institute will collect your email addresses from ROSI as you update them to UTORmail addresses and look after your enrolment to the Listserves.


Technical Tools (continued) In order to subscribe, do the following:

1. Send an email addressed to: [email protected]. 2. You don’t need to type anything in the subject line. 3. In the message text, type the following (the main listserv as an example):

a. Sub[space]HPME-L[space]FirstName[space]LastName 4. If you are subscribing to more than one listserv, you can send an email with two or

more lines; hit enter between the lines. For example: a. Sub[space]HPME-L[space]FirstName[space]LastName[enter] b. Sub[space]MODULAR06-L[space]FirstName[space]LastName

5. You will receive an email telling you your subscription effort was successful.

Blackboard/The Portal Website: https://portal.utoronto.ca/webapps/portal/frameset.jsp Blackboard/The Portal Student Support Site: http://www.portalinfo.utoronto.ca Blackboard/The Portal is an online course management system with a variety of tools to deliver web-based teaching resources. Many HPME courses use Blackboard/The Portal to communicate with students, including distribution of assignments, reference posting, returning assignment grades, and hosting student discussion groups. Blackboard/The Portal is linked to ROSI. For further information and to access Blackboard/The Portal visit the following website, http://www.ihpme.utoronto.ca/for/currentstudents.htm

Refworks RefWorks Site: https://refworks.scholarsportal.info/refworks2/?r=authentication::init RefWorks is a web-based bibliography and database manager that allows you to: create your own collection of bibliographical references by importing them from online databases and library catalogues or by inputting them manually; organize your references in folders for later use; and use the stored citations in your own papers and essays (Write-and-Cite) to create a bibliography and in-text citations in a wide variety of established styles. RefWorks is easy to use, intuitively designed, and well-organized. It easily matches other standard reference software such as Reference Manager, although it does depend on a good, fast internet connection for optimum use. You can export/import references to/from the other programs.


Technical Tools (continued) All U of T students can set up a free RefWorks individual account by doing the following:

1. Go to http://refworks.scholarsportal.info/Refworks/newuser.asp and enter your name, a login name, a password and your email address to complete the registration.

2. Registered users can access RefWorks at http://guides.scholarsportal.info/refworks 3. RefWorks from home: use the group code RWToronto when you login.

Library Courses The Libraries are a great source for courses and workshops on effective teaching, learning and research strategies, technology, stats, and more! Courses are provided through Fall-Winter and Spring-Summer sessions; see the websites for listings. Library Instruction and Internet Services: http://www.library.utoronto.ca/services/ilu/ Resource Centre for Academic Technology: http://www.teaching.utoronto.ca/Page4.aspx


Student Services The University libraries and student service organizations are great sources of help, for both academics and student life. Beyond the formal lectures and seminars described above, many organizations provide workshops and one-to-one support on matters as diverse as family care, health services, academic writing, reference management, and technology support. In addition, students can obtain discounted statistical software (Resource Centre for Academic Technology); go on weekend trips with other students (Grad Escapes; http://www.utgsu.ca/escapes/) and much more. University Libraries Website: http://www.library.utoronto.ca/home/ SGS English Language and Writing Support (ELWS) Courses and Workshops: http://www.sgs.utoronto.ca/informationfor/students/english Writing Centre: http://www.writing.utoronto.ca/home Student Life Website: https://www.studentlife.utoronto.ca Services include: Career Centre – Counselling and Learning Skills Services – Family Care Office – First Nations House – Health Services – International Student Centre - Psychiatric Service – Student Housing Service Family Care Office Website: http://www.familycare.utoronto.ca/index.html Career Centre Website: http://www.careers.utoronto.ca/ Counselling and Learning Skills Services Websites: http://healthandwellness.utoronto.ca/ for counselling services and, http://www.asc.utoronto.ca/ for learning skills services.


Student Services (continued) Centre for International Experience Website: http://cie.utoronto.ca/ Services include: Aapplication Forms – Visa Requirements – Work Permits – Stress Counseling – Weekend Trips – and more… The International Student Caucus is an additional information source and exchange forum for international students – especially with regard to university policy and procedures concerning internationals. Facilitated through the U of T GSU, the Caucus meets bi-monthly and also organizes meetings with university staff and officials such as the Vice-Provost for Student Affairs for informational and exchange purposes as needed.

Student Health Service Website: http://healthservice.utoronto.ca/main.htm Student Housing Website: http://www.housing.utoronto.ca/ Student Affairs Website: http://www.studentlife.utoronto.ca/ Services include: Student Life – Campus Organizations – Student Handbook – Crisis Response – LGBTQ Resources – Accessibility Services) gradNAV (formerly the Graduate Student Initiative Program) Website: http://www.studentlife.utoronto.ca/Student-Resources/Gradlife.htm Register for the gradNAV listserv: http://www.studentlife.utoronto.ca/Student-Resources/Gradlife/gradNAV/Registration-gradNAV.htm


Benefits of Being a Graduate Student There are many benefits available to graduate students, most sponsored through the main University of Toronto Graduate Students’ Union (GSU) (http://www.gsu.utoronto.ca), or funded by your hard-working tuition dollars. So take advantage of the athletics and recreation facilities, student discounts, arts and cultural events, and health services. You paid for it! Among these great benefits: Supplementary Health Insurance http://www.gsu.utoronto.ca/insurance/index.html Hart House http://www.harthouse.utoronto.ca/ Physical Education and Health (Athletics and Recreation) http://www.athletics.utoronto.ca/Page27.aspx Toronto Transit (TTC) Student Metropass http://utsu.ca/section/1078 Post-Secondary Student TTC Metropasses can also be purchased from any subway station. International Student Identity Card (ISIC) and Travel Cuts Discount Travel http://www.gsu.utoronto.ca/services.html#travel Grad Escapes http://www.gsu.utoronto.ca/escape/index.html Bookstore (including computer and software discounts) http://www.uoftbookstore.com/online/ UHIP (University Health Insurance Plan for International Students) http://www.cie.utoronto.ca/Coming/UHIP.htm For more information, please also see the main U of T GSU website: http://www.gsu.utoronto.ca


How Do I Get Further Information? In Person Ask us! Get to know your fellow students and the faculty. Join the IHPME-GSU Executive! Help to build your academic community. A great place for networking is the annual IHPME Student Research Conference and Institute Research Day held each May (although we hope you won’t wait until then to meet your colleagues). This year the date to keep in mind is May 1st, 2013. The Research Conference is a student-run event including opportunities for student oral presentations and a guest expert panel. Check out the IHPME website for details of our previous conferences, http://www.ihpme.utoronto.ca/about/events/researchday.htm In the afternoon, the Institute of IHPME sponsors its annual Research Day, including student research poster presentations, departmental prizes, and a keynote speaker. We look forward to your participation! Paper You have a Mailbox! It is actually a mail folder located in a cabinet on the 4th floor of the Health Sciences Building. See the Institute Map (page 7 and 8) for details. Web Most of the relevant links provided are available on the IHPME website, http://www.ihpme.utoronto.ca/, and/or the IHPME Graduate Student Union (IHPME- GSU) website, http://hpmegsu.wikispaces.com. Please take some time to update your browser bookmarks with these sites, and the many sites we’ve listed above. Email For further information on academic matters, please direct your email to your program director through the appropriate graduate assistant. For further information on student matters, please direct your email to the IHPME-GSU at [email protected].

Have a great and successful academic year!

Documents

IHPME GSU Student Guide 2012-2013