IFEX MANUAL.pdf

7/30/2019 IFEX MANUAL.pdf

http://slidepdf.com/reader/full/ifex-manualpdf 1/70

EXHIBITOR MANUAL



Preface ...................................................................................................................... 3Exhibitor Timetable..................................................................................................... 4Exhibition Overview .................................................................................................... 5Fair Participation Guidelines .................................................................................... 10Stand Construction and Decoration ......................................................................... 15Entry Regulations, Move-in & Move-out Operation .................................................. 20Booth Management ............................................................................................... ...23Publicity and Promotion ......................................................................................... ...24

Shipping Guidelines (For Foreign Exhibitors) ........................................................... 24Other IFEX Exhibition Guidelines ............................................................................ 28SMX Convention Center House Rules ..................................................................... 31SMX Convention Hall Facilities ................................................................................ 34Form B Directory Entry Form ................................................................................... 44Form C / Directory Advertisement Form ................................................................... 45Form D Additional Booth Amenities.......................................................................... 46Form E Location of Audio Visual Equipment and Electrical Fixtures ........................ 50Form F Electrical Layout .......................................................................................... 51Form G Ingress Hours Extension Form .................................................................... 52Form H Exhibitor’s Badges....................................................................................... 53

Form I Waiver of Claims ........................................................................................... 54Form J Sales Report ................................................................................................ 55Form K Exhibitor’s Clearance................................................................................... 56Form L Exhibitor’s Evaluation Form ......................................................................... 57Form M Contractor’s Form ....................................................................................... 59Floor Layout ............................................................................................................. 60Philippine Custom Import & Export Regulation ..................................................... ...62CityNeon Order Forms .......................................................................................... ...64Furniture Order Form……….………………………………………..……………………65 Lightning and Electrical Order Form…………………………………………….……… 66 Audio –Visual Order Form…………..……………………………………….………...….67 Organizer Stand Package…………………..…………………………………………….68 Location Plan……………………………………………………………………………....69

Table of Contents



3

IFEX Philippines Secretariat/Food Team

Center for International Trade Expositions and Missions (CITEM)Golden Shell Pavilion, International Trade Center Complex, Roxas Boulevard cor.Sen. Gil J. Puyat Avenue, Pasay City 1300 PhilippinesTel. no.: (+63 2) 831.1282 / 831.2201 loc. 204/238

Fax no.: (+63 2) 832.3965 / 834.0177Email : [email protected]

Project Director : Romleah Juliet P. Ocampo – [email protected]

Project Manager: Zharita S. Bagayas _ [email protected]

Local Exhibitors: Victoria M. Arellano _ [email protected]

Foreign Exhibitors: Marlon A. Galang _ [email protected]

Buyer Campaign: Bernadette Tan-Launte _ [email protected]

Sponsorships: Leilani Santiago _ [email protected]

Promotions: Michael Flororita - [email protected]

This Exhibitor Manual is for Pavilion Organisers and Individual Exhibitors of theInternational Hall, Food Philippines Exporters Hall, and Retailers Hall. Please read

the entire manual carefully to ensure that preparations and the operation of theexhibition runs smoothly.

This Exhibitor Manual is extended from the “Rules and Regulations ‘on the back of the Exhibitor Application Form.Please contact the IFEX PHILIPPINES Secretariat for queries.

General Definitions

The “Secretariat” shall refer to the IFEX Philippines Secretariat, Food Team,

Center For International Trade Expositions and Missions (CITEM)

The “Exhibitor” shall refer to group or individuals who have submitted theExhibitor Application Form.

“Exhibition Hall” shall mean, where appropriate, any site or area within the

SMX Convention Center.

Times shall be displayed using the 24-hour clock

Responsibility of Pavilion and Individual Stand Organisers

Pavilion Organisers and Individual Exhibitors are responsible to inform their

exhibitors/staff of the “Rules and Regulations” and the Exhibitor Manual and

agree to abide by them.

Authority of the SecretariatIn the event of any occurrence not foreseen in the “Rules and Regulations” and the

Exhibitor Manual, the decision of the Secretariat shall be final.

Preface

mailto:[email protected]





























4

Dates Activity • Deadline Exhibitor

2013

March

March

April

April

April

April

April

29 (Fri)

Deadline

Form A Application Contract Form/ SpecialEvents Application Form

All

29 (fri) Payment of Participation Fee

15 (Mon)Form BDirectory Entry Form All

30 (Tue) CITYNEON Form (p.68)Fascia Company Signage

All

15 (Mon)Form C Advertisement

Optional

30 (Tue)Form D and City Neon Form (p.65-67) Additional Booth Amenities All

30 (Tue)Form E and City Neon Form (p.69) Location of Audio Visual Equipment/Electrical Fixtures/Additional Amenities

All

30 (Tue)Form F and City Neon Form (p.69) Electrical Layout Optional

April30 (Tue)

Deadline

Form GIngress Hours Extension Form Optional

15 (Mon)Form HExhibitor ’s Badges All

May

15 (Wed)

Deadline

Form IWaiver of Claims All

16- 19

(Thurs-Sun)

Form JDaily Sales Report All

19 ( Sun)Form KExhibitor’s Clearance All

19 (Sun)Form LExhibitor’s Evaluation Form All

19 (Sun) Egress/ Move-out - 7:00PM All

IF YOU MEET DEADLINES: You save money You get what you want at the time youwant it You have a hassle-free participation inthe exhibition -Unknown

IF YOU MISS DEADLINES:You may spend more Your needs may not be availableanymore You can encounter frustrating delays

-Unknown

EXHIBITOR TIMETABLE



5

1. Exhibition Title L: IFEX PHILIPPINES: ASIA’S ETHNIC FOOD & INGREDIENTSSHOW(9th International Food Exhibition Philippines)

2. Venue : SMX Convention Center (Ground Floor Exhibition Halls, 2nd Floor Function Rooms 1-4and Meeting Rooms 1-13)Mall of Asia ComplexMacapagal Avenue, Pasay City

3. Exhibition Timetable and Opening Hours

Ingress (Move-in and Build-up)

Official Booth System Contractor

Exhibitors and Official BoothSystem Contractor

May 13 -14, 2013

May 15, 2013

9:00 AM – 19:00 PM

9:00 AM – 21:00 PM

Fair Proper Exhibition Halls, Function Rooms andMeeting Rooms

May 16, 2013

May 17-18,2013

May 19, 2013

9:00 AM - 19:00 PM

10:00 AM – 19:00 PM

10:00 AM - 18:00 PM

Egress (Teardown)Exhibitors and Official BoothSystem Contractor

May 19, 2013 18:01 PM – 24:00 MN

4. Admission

The show is open daily to Trade Buyers, Guests and General Public

Trade buyers are free to enter the halls any time upon presentation of IFEX Philippinesevent ID or business card. Likewise, guests with invitation tickets will be allowed freeaccess to the show.

The organizer will collect from the General Public a single –entry admission fee of PhP100.00. A 20% discount will be given to senior citizens and government employeeswhile a 40%discount will be extended to visiting students.

CITEM reserves the right to refuse admission or to bar any person from entering thepremises without the appropriate or valid IFEX IDs/badges during event proper andContractors badges during ingress (build-up) and egress (teardown) periods. For security purposes, baggage shall be subjected to inspection prior to admission.

5. Exhibition Profile

5.1. Product Coverage

Tropical beverages, wines and spirits Coffee, tea, and cocoa

EXHIBITION OVERVIEW



6

Biscuits, health snacks, confectioneries Sugar and sweeteners Natural, organic and herbal products Fine food and specialties Meat and poultry Fresh and processed tropical fruits and vegetables

Fresh, frozen, and value-added marine products Flours, starch, cereals Seasonings, oils, flavors, additives, colors, gelatins Ingredients Culinary schools Food machineries & equipment, kitchen equipment & machinery Post-harvest technology & equipment Packaging materials (glass, papers, metal, plastic) Allied products and services Shipping and forwarding services Food franchising

5.2 Exhibit Components

Ground Floor

International HallCountry Pavilions and booths

Retailers Hall DA’s Agri-Aqua Pavilion DA’s Natural Food and Health Products Pavilion Activity Area Embassy Row

LobbyRegistration CountersBaggage Counter Kid’s Area

2nd Floor Partner Province Program Pavilion

Province of Negros Occidental

Mindanao Hall

Exporters Hall:

Grocers Exchange (G Mart)INFOMAPP PavilionPasig City PavilionPhilippine Calamansi Cluster PavilionPhilippine Confectionery, Biscuits and Snack Association PavilionPhilippine Franchise Association pavilionPhilfoodex PavilionRipples Pavilion



7

Government Row:

DOST IPOPHILNCMF FDAPCA PDDCPBOC BETP

3rd Floor Lobby

Buyers’ Lounge

Coffee- Cocoa-Tea Bar B2B AreaBusiness Center

Meeting Rooms 1 to 13 – Seminars & Conferences

6. Buyer Program

6.1. Very Important Buyer Program

The Very Important Buyer (VIB) Program is a buyer incentive program which

provides for a 2-nights and 3 days free hotel accommodation plus other perks to

qualified IFEX foreign buyers. To apply, VIBs may submit the duly accomplished

VIB Forms to either the office of the Commercial Attaché in concerned country or

through the IFEX Marketing Agents or directly to CITEM. IFEX Philippines

exhibitors may nominate their buyers to the program, subject to screening and

availability of slot.

CITEM shall acknowledge and process application and notify concerned VIB of

the status of application. In view of the limited slots, pre-qualification screening

and acceptance of VIBs shall be on a first-come-first-served basis; IFEX VIB

2013 Secretariat shall directly communicate and coordinate with the VIBs for all

the necessary arrangements for the project including Hotel Bookings, Meetings

Schedules, etc.;

The VIB Application form should be submitted to the IFEX Secretariat not later 31March 2013. Please check the website at www.ifexphilippines.com for moredetails.

6.2. The Grocers Exchange Program

The Grocers' Exchange Program is a more focused, leveled-up version of theIFEX VIB Program. Top Grocers are “Spinoff VIBs” who belong to the top Asianfood retailers otherwise categorized as the “Elite VIBs.” The program provides aspecial package of itineraries and incentives or added perks designed to attractmajor decision-makers or purchasing managers of major food retail chainoperators (supermarkets, hypermarkets, convenience stores) preferably from the Asian region, including the Philippines.

IFEX Philippines exhibitors are encouraged to be part of the elite 30 companies

who will be part of the special setting called “G-Mart”

to be set up specially for thevisiting grocers. Please check the website at www.ifexphilippines.com for moredetails on how to apply.

http://www.ifexphilippines.com/






8

7. Special Events:

7.1. Seminars

7.2 Culinary Events

Cooking Demonstrations

7.3 Functions/Ceremonies

Opening ceremonies Networking Night

8. Organizers

Department of Trade & Industry- Center for International Trade Expositions and

Missions (DTI-CITEM)Department of Agriculture - Agribusiness Marketing Assistance Service (DA-AMAS)

9. Partners/Co-Operators/Supporting BSOs

PTIC- Foreign Trade Service Corps (DTI- PTIC -FTSC)DTI Regional Operations and Development Group (RODG)Bureau of Export Trade Promotions (DTI-BETP)Department of Foreign Affairs (DFA)DOST- Packaging Development Center of the Philippines (DOST-PDCP)

Department of Tourism-Tourism Promotion Board (DOT-PTB)Department of Transportation and Communication (DOTC)Integrated Food Manufacturers’ Association of the Philippines for Productivity(INFOMAPP)Islamic Da’Wah Council of the Philippines (IDCP) Metro Rail Transit Authority (MRTA)Mindanao Development Authority (Minda)Mindanao Local Government Units (LGUs)National Commission on Muslim Filipinos (NCMF)Brand Exports Philippines, Inc.Philippine Biscuits Group Agri-Aqua Network, Inc (AANI)

Philippine Calamansi Association, Inc.Philippine Confectionery Biscuit and Snack AssociationPhilippine Chamber of Commerce and IndustryPhilippine Franchise Association (PFA)Philippine Food Processors & Exporters Organization, Inc. (Philfoodex)Organic Producers Trade Association, Philippines (OPTA)Virgin Coconut Oil Producers, Philippines (VCOP)Chamber of Industries of the Philippines, Inc. (CHIPI)Philippine Coffee BoardCoffee ExperienceInternational Coffee Organizing Certifying Agency (ICOCA)Negros Coffee and Grains

Nestle Philippines, Inc.Siete Barracos and Brown Master



9

Partner Province

Provincial Government of Negros Occidental c/o Hon. Gov. Alfredo G. Marañon Jr.

Partner City

City Government of Pasig City c/o Mayor Robert Eusebio

International Partners

ASEAN Korea Center (AKC)BIMP-EAGA Business Council (BEBC)Federation of Malaysian Manufacturers (Korea International Trade-Investment Promotion Agency (KOTRA)Korea Importers Association (KOIMA)Taiwan External Trade Development Council (TAITRA)Singapore Food Manufacturers' Association (SFMA)

Media Partners

ClickTheCity.comRestaurants Guide 4uFranchisingPHsugaronline.comBreakfast Entrepreneur Food Week

Marketing Agents

Singapore / Western China / TaichingPrefecture

Mr. Alfred Ang

Singapore Mr. Ang Wei Kwok

Cambodia Mr. EK Soktahvorn

Malaysia Miss Koh Wee Leng

Taiwan Taiching Perfecture Miss Candice Chong

Taiwan(Taiwan External Trade DevelopmentCouncil)

Jason Chen / Viola Chen

Indonesia HJ. Darningsih Rustiadji / Agi Kadar

New Zealand / Australia Carlo Espejo

Europe Gerald Lawson Tancred

Eastern China(Anhui, Fujian, Jiangsu, Jiangxi,Shandong, Zhejiang)

Mr. Migawati IsmailMr. Marcus Loke

Thailand/Laos / Myanmar Mr. Sakda Lergpoonsawad

Vietnam Miss Loan Huynh

Seoul, Korea Dr. Jeffrey Yu

BIMP-EAGA Business Council (BEBC) Pengiran Haji Yura Kesteria Yusuf

HJ Abdul Saman Ahmad USA Ramona Singian



10

In addition to the Terms and Conditions stipulated in the Application Contract Form issued

by the Organizer, all official participants of IFEX Philippines are subject to the rules andregulations contained in this Exhibitor’s Manual:

1. The Organizer shall determine the composition of the fair according to productcategory, exhibitor’s nature of participation (regular/new, local/foreign), and other objectives. The Organizer shall not be bound by decisions made in previous events.

2. The Organizer shall allocate stand space on a “first-come-first-served” basisconsidering the product category and booth design. An exhibitor has no right to anybooth size or space allocation, unless approved by the Organizer.

3. An exhibitor’s product categorization and booth assignment in the venue shall be

determined and confirmed by the Organizer. An exhibitor must comply with itsproduct categorization based on the 80%-20% product display principle. This meansat least 80% of a company’s actual product display during the show must conform toits assigned category. At most, only 20% of the total display should carry productlines classified under other categories.

4. The Organizer reserves the right to exclude, at any time, exhibits that do not conformto the product coverage. Failure of the exhibitor to conform to its assigned productcategory shall be a ground for disqualification from future projects of the Organizer.

5. The Organizer reserves the right to implement changes as deemed fit for thesuccessful implementation of the Fair. Exhibitors shall have no claim for

compensation as a result of any of the following changes:

5.1 Change in exhibition space allocated to exhibitor;5.2 Alteration of size and dimension of the exhibition space;5.3 Change or closure of entrances, exits and access to the exhibition space; and5.4 Other structural alterations to be undertaken.

6. The exhibitor’s booth location will be reclaimed by the IFEX Philippines Secretariat if the company fails to comply with the fair’s rules and regulations, e.g. non-payment of fees, failure to submit required forms on time, failure to set up the booth during theprescribed time and date, etc.

7. Display of products in violation of copyright or any related law is prohibited.

8. Exhibitors are limited to their assigned space, and are not allowed to extend towardsthe exhibition aisles.

9. A Supervision & Responsibility Fee (SRF) of PHP ____sqm nett will be collectedfrom Exhibitors using a third-party Contractor (in-house or outside) to modify or upgrade a shell scheme booth (e.g. fabricate/do carpentry works) or install a specialbooth design. The non-refundable SRF will be payable to the Official BoothContractor of IFEX Philippines to ensure that damages which may occur in the set-upand tear down of the booth sub-Contractors (in house or outside) are covered.

10. Subleasing of space during the show is not allowed. Only registered Exhibitors will beallowed to exhibit within their registered booth in particular and exhibit hall in general.

FAIR PARTICIPATION GUIDELINES



11

The Organizers can cancel the participation of the Exhibitor; forfeit the amount paidfor participation and disapprove the Exhibitor’s participation in future exhibitionshould violations occur.

11. Walkways or gangways should not be blocked by any display or advertisingmaterials. All display and advertising items must be kept inside the carpeted

areas/designated booth areas. Foot stickers or other marketing collaterals must bekept inside the booth areas and can be removed by the Organizers in case these areplaced in common/public areas.

12. To avoid crowding and inconvenience, guests in your exhibit area should not blockthe aisles or extend into neighbouring exhibits. Guests viewing video monitors or participating in your merchandising activities (i.e. demonstrating, selling, etc.) mustbe within your exhibit space, and not in the aisles.

13. In the event that guests can be seen to be seated outside of the designated exhibitspaces of the concerned Exhibitors, the Secretariat will charge appropriate fees for the additional exhibit space.

14. The use of musicians, entertainers, bullhorns and sound system equipment in thecontracted booth area except by the ORGANIZERS are not allowed. Loud speakersand carnival tactics will not be allowed.

15. No Exhibitor will be allowed to use the venue for extra-ordinary activities such aslaunching of products, inauguration of branch office and similar activities that mayaffect the normal program and flow of the public without the written request fromExhibitor and expressed/written approval of the IFEX Philippines Secretariat.

16. Exhibitor’s participation in future exhibitions. Infringement or violation of any of theconditions to exhibit will be subject to any or all of the following sanctions:cancellation of the Exhibitor’s participation in the expo; forfeiture of the amount paidfor participation; and suspension or disapproval of Exhibitor’s participation in futureexhibitions.

17. The Organizers of IFEX Philippines are not to be held responsible or liable for anyact, error, damage, loss, delay or irregularity, inconvenience or claims, arising out of or by an act of omission or through neglect and default of any participating companyor Exhibitor during, or as a result, of the Exhibition.

18. Distribution of flyers or leaflets must be done within your booth areas. Flyersdistributed outside of your respective exhibit areas will be confiscated by marshals of

the Organizing Committee.

19. Exhibitors can and should only exhibit and/or sell services and/or productsspecifically stated in their application form.

20. Cancellation of Exhibit Space

In the event an Exhibitor cancels participation in the IFEX Philippines, cancellationcharges on booths specified in the participation contract will apply, based on thefollowing scale.



12

CANCELLATION PERIOD EXHIBITOR WILL PAY

Between 4-5 months before the show 50% of the costBetween 3-2 months before the show 80% of the cost1 ½ months or less before the show 100% of the cost

Applicable cancellation charges based on the above scale will be applied based onthe Organizers’ receipt of written notice of cancellation from the Exhibitor.

21. Failure to Exhibit

Any organization or company that signs the Participation Contract and fails to exhibitduring the IFEX Philippines will be liable for the full cost of booths ordered in theParticipation Contract as a result of their failure to exhibit.

22. Cancellation and Postponement of the Exhibition

The Organizers reserve the right to cancel, alter in character, reduce in scale, shorten or

extend the duration of the Exhibition at any time without incurring any liability whatsoever to the Exhibitor due to the circumstances outside the Organizers control including but notlimited to war, embargo, civil unrest, legal proceedings or government regulations andforce majeure that make it impossible or impractical for the Organizers to hold theExhibition.

The Organizers reserve the right to change the plan, site character, or Exhibition Venueat any time without giving notice to the Exhibitor.

The Exhibitor shall have no claim against the Organizers or their agents, whether for lossor damage, except for a proportional allowance for space rental if deemed appropriate bythe Organizers (in their absolute discretion) but shall not be liable for any further compensation to the Exhibitor in respect of any cancellation, alteration, reduction,shortening or extension made in accordance with this provision.

23. Unforeseen Occurrences

In the event of any occurrence not foreseen in the Terms and Conditions of the Contractof Participation or in this Exhibitor’s Manual, the decision of the Organizers shall bedeemed final.

24. Exclusion of Liability

The ORGANIZERS/Event Manager will not bear the risk of insurance. It is theresponsibility of the Exhibitors to provide sufficient insurance protection against allrisks deriving from their participation in the exhibition.

The ORGANIZERS/Event Manager will not be liable for losses, deaths and damagesthat may arise at the event.

25. Legal Implications

In case this contract is referred to an Attorney-at-Law for legal purposes, the Exhibitor further agrees to pay attorney’s fees equivalent to ten percent (10%) of the total amount due, but in no case less than Php 5,000 exclusive of costs and the other judicial or extra

judicial expenses. The appropriate venue of any suit arising from the Contract of Participation will be at the Pasay Trial Court, Pasay City.

IMPORTANT



13

SANCTION FOR VIOLATIONS OCCURRENCE AND PENALTY

The participant shall be subjected to sanctions hereunder enumerated:

1st 2nd 3rd

1. Non-payment of accounts (participation fees, overtimecharges, additional ID’s, etc.) or issuance of dishonouredchecks.

1 & 2 1, 2 & 3 1,2 & 5

2. No-show during an activity specifically for Exhibitors(e.g. Exhibitor briefing, travel agents briefing, reservedspecial events slot).

2 2 2 & 3

3. Booth representatives arriving late or leaving earlythan the prescribed Expo hours. 2 2 2 & 3

4. Written complaints from buyers & other co-Exhibitorsfound valid and meritorious by CITEM. 2 2 & 3 2 & 4

5. Public scandal / grave misconduct during the event. 2 & 3 2 & 3 2 & 5

6. Non-compliance with fair documentary requirements(signed contracts, submission of exhibit forms, Exhibitor questionnaire, sales report)

2 2 2 & 3

7. Failure to wear Exhibitor badges inside the exhibitionhalls during fair proper or transfer of Exhibitor ID's tonon-Exhibitors

1 & 2 1 & 2 1, 2 & 3

8. Distribution of leaflets outside of their designatedexhibit area. 1 & 2 1 & 2 1, 2 & 3

9. Sub-leasing of space 2 3 4

10. Use of gaps or partitions between booth panels andvenue walls and corners as additional display area or storage

1 & 2 1 & 2 1, 2 & 3



14

26. Important Contacts

Organizer Hall Management

Center for International TradeExpositions and Missions (CITEM)

Golden Shell PavillionInternational Trade Center ComplexSen. Gil J. Puyat Avenue cor. Roxas BoulevardPasay City, Philippines

Tel: (632) 8311282/8312201-09 local 204 & 238Fax: (632) 832 3965/8340177Email: [email protected]

URL: http://www.citem.com.ph

Ms. Rosvi GaetosExecutive Director

Ms. Romleah P. OcampoOIC – Department Manager Operations 2 (Food)

SMX Convention Center Seashell Lane, Mall of Asia ComplexPasay City, Philippines

Tel: (632) 556-8888Fax: (632) 556-2970Email: [email protected]

Contact Person: Mr. Dexter DeytoGeneral Manager Ms. Marivic Marquez AVP for Sales & Marketing

Ms. Wines F. DySr. Manager for Event Services

Official Booth System Contractor

CITYNEON Philippines, Inc.8473 le West Service Rd., Km. 14 Brgy. Sun ValleySouth Superhighway, Paranaque City, PhilippinesTel: (632) 776 4616 to 20 loc 121Fax: (632) 776 4611Email: [email protected] www. cityneon.net

Contact Person: Michelle “Mitch” R. Hilaga Senior Project Executive

11. Failure to conform to booth construction guidelinesregarding raw space option guidelines, booth heightlimitations, painting/carpentry work inside the exhibitionhalls, et al.

2 1 & 2 1, 2 & 3

12. No show without just cause and/or failure to display

items during the IFEX Philippines event proper.

1, 2 & 5 1, 2 & 5 1, 2 & 5

13. Dismantling of booths before prescribed egress time 2 2 2 & 3

Legend:

( 1 ) Payment of fees, as may be appropriate

( 2 ) Written reprimand

( 3 ) Suspension from participation in one (1) IFEX Philippines show

( 4 ) Suspension from participation in two (2) IFEX Philippines shows

( 5 ) Banned from any CITEM-organized promotional activities




http://www.citem.com.ph/











15

Note: For exhibitors who are contracting their ownpavilion please refer to page 43 of this manual for thelist of accredited contractors of SMX ConventionCentre

Freight Forwarder

Official HotelsDiamond Hotel

Roxas Boulevard cor. Dr. J.Quintos St., Manila, PhilippinesTel. No.: +63 (2) 528.30.00 ext.1145, +63 (2) 217.36.45 Mobile No.: +63 (917) 868.73.99Fax No.: +63 (2) 338.09.15Email: [email protected]: www.diamondhotel.comContact Person: Mr. Edgardo P.

BerinBusiness Development Manager

Remington Hotel

10th

Flr NECC BuildingNewport Blvd, Newport City,Pasay 1309Metro-Manila, PhilippinesTel: +63-2-908 8000 loc. 7927Mob: +63 -917-878-8692Email:[email protected] www.rwmanila.com

Contact Person: Ms Nancy MarieM. Gillaco

Agility Fairs & Events

Agility Centre, Ninoy Aquino AvenueParañaque City, Philippines 1700IP Phone: +8 784 3981Tel: +63-2-982 2550Fax: +63-2-853 9768Mob: +63-917 254 2074Email: kmaribbay @agilitylogistics.comURL: www.agilitylogistics.com

Contact Person: Ms. Kate Shelley R. MaribbayBusiness Support Assistant



http://www.rwmanila.com/


http://www.agilitylogistics.com/








16

1.Shell Scheme Booth Package

1.1 The Organizer will provide exhibitors with a shell scheme booth package asfollows:

BOOTH SIZE 2m x 2m 2m x 3m 3m x 3m

(4 Sq Meters) (6 Sq Meters) (9 sq meters)

(Retailer Hall) (Exporter Hall)

ITEM UNITS UNITS Units

Chair 2 2 2

Information Table 1 1 1

Fascia Board 1 1 1

Waste Basket 1 1 1

100W Long ArmSpotlight 2 3 4

Convenience Outlet 1 1 1

Carpet 4 sq.m. 6 sq.m. 9sq m.

1.2 Companies opting for the booth system package must fabricate their ownsecondary wall/s where they can drive tacks, nails and/or screws since these arenot allowed directly mounted on the system panels.

No alteration shall be done on the booth system. Damage to the system and itsaccessories shall be charged to the exhibitors concerned by the Official BoothContractor

Companies requiring additional outlets/wattage shall request clearance from theorganizer/contractor.

STAND CONSTRUCTION AND DECORATION



17

2. Raw Space

2.1 Exhibitors taking raw space and appointing their own contractor must submit toCITEM their booth design, layout and electrical plan for approval of CITEM’sExhibition & Design Division, based on the rules and regulations of CITEM and SMX.

Such drawings must show all items that the exhibitor will bring, indicatingspecifications such as sizes, materials or technical information of electricalappliances.

Any design proposal that does not comply with the prescribed regulationshave to be revised and re-submitted to CITEM for approval. Any stand erectedwithout the approval of CITEM may be taken down at the exhibitor’s expense, if found to be non-compliant.

2.1 Items mentioned in Item 3.1 above must be submitted to CITEM by 3 weeks to 1month prior to the event and must include the following elements in duplicate:

A plan view with indications of scale, dimensions, and the position of clearance limits (common partitioning + aisles)

Sectional drawing with indications of scale, dimensions and height of theprojected areas

2.2 Exhibitors who will engage the services of exhibition contractors other than theOfficial Booth Contractor shall be allowed to do so only under the followingguidelines:

When the Official Booth Contractor cannot execute the booth design required;and,

When 80% of the booth will be made of materials other than those being usedby the Official Booth Contractor for its standard booth systems, i.e., aluminumbooth system package using laminated wall panels and extruded aluminumframes, as well as derivatives thereof.

The Official Booth Contractor shall require accredited Contractors to submit plansand other shop drawings for approval at least 1 month before scheduled ingress.

Note: CITEM will not be liable for damages brought by the use of other contractors. Damage to the exhibit hall as a result of using other contractors shall be charged on the account of the exhibitor.

2.3 The exhibitor must also submit to the Organizer the name and contact details of their contractor through FORM M, for accreditation if not availing of the services of theOfficial Booth Contractor, one (1) month prior to the event. This will facilitate entry of exhibitors’ booth contractors in the venue during ingress and egress. However, in-house personnel including designers, carpenters, and workers who are officialemployees of the exhibitor are exempted from this accreditation since they do notrepresent a separate company, which is purely in such business/service similar to theOfficial Booth Contractor.

The Organizer prohibits exhibitors from hiring booth system contractors who havebeen suspended/blacklisted.



18

3. Exhibitors opting for Raw Space are required to provide their own wall panels,carpet, tables, chairs, spotlights, and company signage with booth number/s.They may also order from the Official Booth Contractor by filling in theappropriate portions of FORM D.

4. Exhibitors opting for Raw Space have to provide their own freestanding wall

panels, and should not make use of the walls of their neighboring exhibitors.Otherwise, the full amount of the booth system rental will be charged to them.The Exhibitor’s Clearance (FORM K) for move-out will only be signed uponsettlement of said booth system rental fee.

5. All structures must be pre-fabricated or knocked-down for easy assembly anddisassembly. Painting of wall panels and/or major carpentry inside the exhibitionhalls are not allowed.

6. The height of the booth must not exceed the height of the standard wall panel(2.40m) of a basic shell scheme, unless otherwise stated. To be exempted frombooth height restrictions, an exhibitor must submit to CITEM perspective and

elevation drawings of the stand, with complete measurements, for evaluation andapproval.

Exhibitors getting at least 72 sq.m. (pavilion) may have a 2-storey booth (totalheight of the booth must not exceed 5 meters), subject to approval of CITEM andupon submission of the following:

Proposed drawings/concept duly approved and sealed by a registeredarchitect and a structural engineer;

Additional payment equivalent to 50% of the total participation fee for the “air space” to be occupied; and

Written undertaking that the exhibitor shall be wholly responsible for anyuntoward incident which may happen as a result of such booth constructionand that CITEM and the venue owners shall not be held liable for the same.

7. Superstructure booths (with a height of more than 2.40 meters) are allowed,provided they do not pose hazard nor danger to anyone, or constitute anyhindrance to neighboring booths or impede the view of these booths. Violatorsshall be compelled to alter the dimension specified. Otherwise, CITEM shall alter the structures in question at the expense of the exhibitor/s concerned, or shallimpose corresponding penalty or sanction on the violator.

8. Booth props (e.g. cloth, banners, fabric etc.) must not exceed the heightlimitations. Further, hanging of whatever props or materials from the ceiling of thevenue SHALL NOT BE ALLOWED unless with prior agreement with CITEM.

9. To ensure the professional ambience of the Fair, exhibitors whose back wallsface an open area such as lobby, balcony, stairs or cafeteria, must keep theseback walls clean, presentable, and without framing or bracings visible.

10. The total area assigned to the exhibitor refers to the OUTSIDE MEASUREMENTof the WHOLE BOOTH STRUCTURE, regardless of how much space remainsinside the booth. Their total space allocation includes the area to be covered by

the outside part of wall panels. All structures and props, therefore, should beconfined within this space ONLY. Otherwise, the exhibitor shall be required to cutits booth, at its own expense, to conform to this assigned booth space / size.



19

11. CITEM’s Exhibition and Design Division shall periodically inspect adherence toStand Construction Guidelines during ingress. Appropriate sanctions will bemeted out to those who fail to comply in this regard.

12. Damage to the Exhibition Hall or Another Exhibitor’s Exhibit

Exhibitors are wholly responsible for any damage they may cause to theexhibition hall, booth fittings or another exhibitor’s decorations and exhibits.

13. Concealing Fire Safety Equipment

Exhibitors are strictly prohibited from concealing fire extinguishers, indoor firehydrants, automatic fire alarms, etc. with decorations and other items . Inaddition, items should not be placed near safety equipment that may obstruct anemergency exit.

14. Changing Decorations During the Exhibition Period

Exhibitors are prohibited from changing the placement of existing equipment andDecorations during the exhibition period.

15. Company Signage

Every shell scheme booth includes fascia company signage with booth number.To advise the Organizer of fascia name, exhibitors must accomplish and submitFORM B.

Raw space exhibitors must include company signage in their booth concept,using the appropriate materials. A paper banner/computer printout is strictly notallowed for this purpose. Moreover, any inclusion other than the company nameand booth number (e.g. company tagline) should have prior clearance with theOrganizer.

16. Additional Booth Amenities

Exhibitors requiring additional booth amenities may order directly to the OfficialBooth Contractor through FORMS D & E. Exhibitors will be billed by and mustsettle payment with the contractor before egress, otherwise, egress will not beallowed.

17. Location of Audio-Visual Equipment and Electrical Fixtures

17.1 The booth has a standard power supply of 300watts.

17.2 All exhibitors must accomplish and submit an Electrical Layout/ Plan (IFEX FORM F), which will serve as the Official Booth Contractor’s basis for computing electrical charges. The Official Booth Contractor reserves theright to compute said electrical charges for exhibitors who will fail to submitIFEX FORM F.

17.3 To guide the official contractor on where to install equipment and electricalfacilities, please accomplish and submit FORM E & F. Exhibitors will bebilled by and must settle payment with the Official Booth Contractor before

egress. Egress will not be allowed to exhibitors with unpaid bills.Installation of any electrical equipment must have prior clearance from theorganizer.



20

17.4 The Organizer is responsible for the general lighting in the exhibition halls.

17.5 Electrical consumption, in excess of the allowable 300 watts, will becharged to the exhibitors concerned based on FORMS E & F. Installationof electrical equipment shall be supervised by the official electrician of

SMX.

17.6 Exhibitors who opted for raw space have to submit their booth’s electricalplan directly to the Official Booth Contractor, copy CITEM. Otherwise, nopower line will be supplied since there is no basis to determine the amountrequired. CITEM will bill directly the exhibitors concerned for actualelectrical consumption.

17.7 The Organizer reserves the right to disconnect the electrical supply of anyinstallation which, in the opinion of the Official Booth Contractor, posessafety hazards or is likely to cause annoyance to visitors or other exhibitors.

17.8 Upon egress, all exhibitors whether they opted for the booth system or rawspace option shall secure clearance from the Official Booth SystemContractor for settlement of additional charges, if any. The clearance fromthe Official Booth System Contractor shall form part of the Exh ibitor’sClearance, Form K.

18. Booth Planning, Construction, Utilization, Design & Dressing

18.1 The exhibitor shall undertake to use the booth for the duration of IFEXPhilippines in conformity with the terms and conditions relating to itsparticipation.

18.2 The exhibitor shall be responsible for all labor, materials, and equipmentrelative to booth dressing.

18.3 The exhibitor must keep the stand safe and in the best condition possible,and improve the same if the Organizer considers it unsafe or if it creates apoor visual impression.

18.4 No posters or promotional materials will be allowed mounted on the boothsystem panels using nail, screws, and other sharp objects. Adhesive tapesmay be used but must be removed by the exhibitor at the end of the event.

18.5 Booth dressing and decorating must be completed no later than 20:00PMon the day of Exhibitor’s Ingress.

18.6 The Organizer shall not be held liable for any lost item during ingress, fair proper, and egress period.



21

1. Overall Schedule

2013 8:00 9:00 10:00 11:00 12:00 13:00 14:00 15:00 16:00 17:00 18:00 19:00 20:00 21:00 22:00

May13

Move-In and Booth Set-up ( Contractor’s ingress) Overtime Work

May14

Move-In and Booth Set-Up (Contractors & Exhibitors ‘ingress) Overtime Work

May15

Move-In and Booth Set-Up (Contractors & Exhibitors’ ingress) Overtime Work

May16

EarlyEntry

Exhibition Day Cleanup

May17

EarlyEntry


May18

EarlyEntry


May19 EarlyEntry Exhibition Day (ends 18:30) Move-out & removal(Contractor’s &Exhibitors egress)Booth Removal willstart at 19:01

May20

Move Out and Removal (CITEM &Contractor’s additional egresshours)

2. Entry during Move-in and Move-out

2.1 Use of “Entry Badge”

Persons must wear a Contractor’s Badge for entry into the exhibition hall duringmove-in from May 13 (Mon) until May 15 (Wed), and during move-out from May 19(Sun), until May 20 (Mon).

Persons without a Contractor’s badge (entry pass during ingress andegress) cannot enter exhibition halls.

Persons cannot enter the exhibition halls with a Contractor’s Badgeduring Exhibition day open hours.

Persons with an Exhibitor badges can enter the exhibition halls duringmove-in & move-out and exhibition day open hours.

2.2 The Secretariat will distribute Contractor & Exhibitors badges from 4th week of April2013, onward as follows:

BOOTH SIZE(in sqm)

Entry Badges(Contractor’s Passes)

Exhibitors’IDs/Badges

4 4 46 & 9 6 4

12 8 6

60-100 15 15

Entry RegulationsMove-in & Move-out Operation



22

2.3 The badge must be worn conspicuously at all times while the exhibitor is at theExhibition premises.

2.4 Strict security will be maintained at the exhibition site. Exhibitors may beinconvenienced at the entrances to the halls if they do not carry their badges.

2.5 Additional Entry Badges Additional Entry badges will be available at entrances of the exhibition hall.

Lost badges will not be replaced. Cost of additional exhibitor badge is Php 100.00 each. Cost of additional contractor badge is PhP50.00 each

2.6 Exhibitors must complete construction, decoration or move-in of exhibits by the dateand time stipulated by the Organizer. During egress or move-out period, all exhibititems must be removed from the premises from 18:01 PM to 2:00AM of the followingday. The Organizer reserves the right to remove or dispose of exhibit items notmoved-out of the exhibition halls within the stipulated time.

2.7 Early Entry

On exhibition days, entry into the exhibition halls will start at 9:00AM. Entry before9:00AM except on the opening day, is permitted after completing a Notification Format on site Secretariat Offices before by 18:30PM on the previous day.

2.8 Overtime Work

Move-in will end at 18:00 each day. Overtime work after 18:00 is permitted after completing a (Notification) at onsite Secretariat Offices before 18:00 on the day

overtime work is needed.

2.9 Accredited freight forwarders and/or exhibitors must first seek permission to operatelifting equipment within and around the exhibition halls.

2.10 The Organizer will not accept or receive delivered goods in behalf of any exhibitor or the safekeeping of such items after delivery. Exhibitors should arrange storage,handling, disposal, unpacking, and uncrating of exhibits.

2.11 No products can be moved in or out during show hours, 10:00AM to 19:00PM.If products have to be carried in, it should be done prior to show opening(10:00AM) or one hour after show closing (19:00PM).

3. Move-in & Move-out Precautions

3.1 Entry of Vehicles – See SMX Convention Center House Rules

3.2 Vehicle Passes”

Vehicles passes at PhP150.00 will be available to Pavilion Organizers andIndividual Exhibitors on the 1st week to 2nd week of May 2013.

Vehicles with photocopied passes or no pass will be prohibited from enteringthe exhibition hall premises.

3.3 Move-in & Move-out Regulations



23

Insurance for exhibit materials and costs incurred for shipping, storage, move-in and move-out and persons is the sole responsibility of exhibitors

Roads around the exhibition hall premises will be congested. For smoothmove-in and move-out, the use of door-to-door delivery services (charged) isrecommended.

Noise levels should be kept at a minimum during move-in & move-out periods

Equipment used for moving heavy articles in and out of the exhibition hallshould have a load distributor to avoid concentration of the load on the floor surface ( load limit: 250psf). Utmost care should be taken to protect thestructural framework from damage.

No storage is available in the exhibition hall premises. Exhibitors areresponsible from removing all empty boxes and packing materials after unloading.

3.4 No Smoking During Move-In, Exhibition Days and Move-out

SMX Convention Center is a non-smoking facility except for designated smokingareas. Smoking is strictly prohibited in the exhibition halls at all times, includingmove-in & move-out. Please refrain from smoking outside the designatedsmoking areas.

3.5 Use of Delivery Service

For a smooth and trouble-free move-in, the use of door-to-door deliveryservices (charged) is recommended.

The Secretariat does not designate a specific delivery company andexhibitors are free to choose a convenient delivery company. All deliveries must be received at exhibitors’ booth. The Secretariat will not receive deliveries on behalf of exhibitors.

4. Upon egress, all exhibitors whether they opted for the booth system or raw space optionshall secure clearance from the Official Booth System Contractor for settlement of additional charges, if any. The clearance from the Official Booth System Contractor shallform part of the Exhibitor’s Clearance, IFEX Form K.

IMPORTANT: 1. Exhibitors must present the following upon entering theexhibition premises during ingress period:

a. Copy of Official Receipt (participation fee)b. Duly filled-in Waiver of Claims Form (See IFEX Form I)c. Contractors ID or Exhibitors ID

2. Exhibitors must present the following before they areallowed to leave the exhibition premises during egressperiod:

a. Exhibitors Clearance (duly accomplished) – see IFEXForm K

b. Exhibitors Evaluation Form (duly accomplished)- see

IFEX Form L



24

1. Manning of booths

1.1 Exhibitors must assign a Stand Manager for the Show. The Stand Manager or competent staff shall man the booth at all times. Business attire (preferably blacksuit or barong with black pants) is required of all company representatives andstand staff.

1.2 It is mandatory for stand representatives to have adequate knowledge regardingthe prices of exhibit items, the production capacity, delivery schedule, as well asthe operations of the company. They should also be knowledgeable on exportdocumentation and procedures.

1.3 Show hours shall be strictly observed. All stand managers/staff shall be in thebooth 30 minutes before opening time 9:00 AM (1st day) and 10:00 AM (2nd, 3rd and 4th day). Closing the stand before 19:00 PM is strictly prohibited.

2. Use of Booth

2.1. Please confine your items inside your respective booths to avoid cramping in thewalkways and to provide visitors and prospective buyers ample space to walkaround and transact business.

2.2. All Exhibitors should ensure that product displays/booth set-up is well organizedand visually pleasing. Stocks must be well-kept and not scattered on the floor.

2.3. The Exhibitor’s undertaking is to use the booth for the duration of the event in conformity with the terms and conditions of event participation.

2.4. The Exhibitors shall not vacate the booth until the date and time stipulated in thismanual. No exceptions will be allowed. Please make the necessaryarrangements to ensure compliance.

3. Booth Planning

3.1. Other than those provided by the ORGANIZERS/Event Manager, the Exhibitor isresponsible for additional materials and equipment related to equipping thebooth.

4. Booth Design

4.1. The Official Booth Contractor will handle the booth construction and installationswhile the Exhibitor will handle the interior design of their respective booths.

BOOTH MANAGEMENT



25

1. Official Directory

The Organizer will produce an official listing of all exhibitors and make this available free-of-charge to trade and business professionals. The Organizer will use IFEX FORM Aand IFEX FORM B submitted by exhibitors as reference to ensure accurate entry of company details into the directory. Only companies who settle their participationdues on the 29th day of March 2013 will be included in the directory.

2. Invitation Tickets

Exhibitors will be given ten (10) guest invitations or visitor’s passes per 6-sq.m. Eachguest invitation is valid for two (2) guests. Additional invitations will be available for Php100.00 each.

3. Promotion during the Show

3.1 Advertising must be limited to the confines of each exhibiting company and noiseshould be restricted to an acceptable sound level (40 decibels). Retail sellingmust be organized such that any trade meetings/ transactions are not hampered.

3.2 The Organizer reserves the right to determine the acceptability and extent of product demonstrations. Noise should be restricted to an acceptable sound level.

3.3 Cooking activity and sampling must be limited to products being promoted at thefair. Cooking that emits much smoke is not allowed. Please refer to item 8.2 onpage 29.

3.4 Please see section on EXHIBIT RULES for more guidelines on advertising, soundsystem, and cooking activities.

For Foreign Exhib itors

The ELIGIBLE CARGO / FREIGHT FORWARDER shall act as the recognized handlingcontractors for customs clearance and delivery of exhibit goods from any port in Manila tothe individual booths of the Exhibitors, and vice-versa. CITEM encourages all internationalexhibitors to strictly follow the shipping schedule and avail of the services of the eligiblecargo / freight forwarders ensures the immediate clearing of goods.

In the event that the exhibitors avail of the services of other freight forwarders and customs

brokers aside from those accredited by CITEM, the following guidelines shall apply:

PUBLICITY AND PROMOTION

SHIPPING GUIDELINES



26

1. CITEM shall not extend any form of assistance, in terms of facilitation of clearance andimmediate release of goods from Customs;

2. Any damage to the fair venue resulting from move-in and move-out of Exhibitor’s goodsshall be charged to your appointed forwarder.

The following guidelines apply only to the Exhibitors who avail of the services of

CITEM-ELIGIBLE CARGO / FREIGHT FORWARDERS

Shipping Deadlines

SEAFREIGHT:Receipt of Documents for Seafreight Consignment :On or before 05 April2013

Arrival of Exhibit Goods by Seafreight in Manila Port :On or before 22 April2013

AIRFREIGHT:Receipt of Documents for Airfreight Consignment :On or before 05 April2013

Arrival of Exhibit Goods by Airfreight together withpertinent documents in Manila Airport (NAIA) :On or before 01 May2013

Failure to meet these deadlines may delay the release of goods. For late arrival of cargoesand/or shipping documents, the ELIGIBLE CARGO / FREIGHT FORWARDER will makereasonable efforts to ensure delivery of exhibit goods before the fair opens, although noguarantees will be given.

Documentation

19. All shipping documents shall be issued in English only. The following documents shouldbe sent by air courier to your appointed ELIGIBLE CARGO / FREIGHT FORWARDER inone lot only.

Bill of Lading/ Air Waybill (2 originals & 1 copy) Commercial Invoice & Packing List (Original & 4 copies) Certificate of Origin (if applicable) Appropriate Permit/ Certificate/ License of Controlled Commodities

1. Certificate of Analysis of the item (Originating Country)2. Certificate of free sold issued by Govt Health Service from the originating

country3. Detailed Invoice and Packing List

4. Product Catalogue

Note: Php 400.00 application fee, will be billed to the exhibitors for the FDA Certification for Food Articles.

Shipment Consignments and Notify Party

All shipments, either by sea or air, must be consigned Freight Prepaid. Any shipmentarriving Freight Collect will not be accepted. All shipping documents such as Bill of Lading, Air Waybill, etc. must indicate the following:

1. Shipper: Name of Exhibitor

Complete AddressCountry of OriginPhone/Fax Nos.



27

Authorized Representative

2. Consignee: IFEX Phil ip pin es 2013

c/o CITEM/ DTI, PhilippinesExhibitor’s Name: Booth Number:

SMX Convention Centre Pasay City Philippines

3. Notify ELIGIBLE CARGO / FREIGHT FORWARDERParty: Complete Address

Phone/Fax Nos.Contact Person

Markings and Packing Specifications

All exhibit goods must be packed securely in order to withstand handling by an internationalcarrier. Wooden, reusable crates are recommended, specially for delicate/ fragile exhibits.Use of hay or straw as packing material inside any case is not allowed. All cases, cartons or

crates must be clearly marked on two (2) sides as follows:

IFEX Phil ip pin es 2013

Carton No. ____ / Total Carton No. ____ Exhibitor’s Name and Booth Number Made In: (Country of Origin)

Commercial Invoice and Packing List

The Commercial Invoice and Packing List, using your company letterhead, must contain thefollowing information:

1. Complete name and address of Exhibitor 2. Marks and numbers of exhibit items3. Quantity (no. of pieces, pairs, etc.) of each item of goods supplied with applicable unit of

measurement (i.e. centimeters, kilograms, liters, etc.)4. Gross and net weight of the goods covered by the invoice together with the number of

items consigned for carriage. The packaging material will make up the differencebetween the gross and net weights.

5. Dimensions (Length x Width x Height in cm.) of each case/ carton/ package/ crate as

well as total volume of the whole shipment in cubic meter (CBM)6. Exact, full description of each item of goods, nature of contents, commercial name andtechnical use of goods, model and serial number, if applicable, and component material(i.e. cotton, silk, wool, etc.) if manufactured. Catalogue numbers or part numbers are notenough. Customs want to know what each item actually is. “Harmonized System” codeis recommended.

7. Specify the country of origin (i.e. where the goods are manufactured)8. Unit and total value of goods which is covered by the invoice in US Dollars (US$). This

must be the intrinsic value of those goods. Don’t use the terms “no commercial value”,“value for customs purposes only” or “customs invoice”.

9. Promotional materials (brochures, posters, giveaways) and booth props, if any.10. Name, title and signature of authorized representative or agent who prepared the

Commercial Invoice & Packing List



28

Controlled Commodities

For reference, the following commodities require permits, visas, licenses, clearances or certificates and additional documentation to gain entry into the Philippines are as follows:

1. Articles containing products or by-products of marine life.

2. Alcoholic beverages.3. Food and all commodities for human consumption; items used in/for preparation,

distribution or serving of food or beverages.4. Tobacco, seeds, plants, fresh fruits and vegetables.5. Electronic communication equipment; computer systems, and peripherals.6. Articles that may be used or applied for in military use whether as a whole or in part.

To determine if your product is a controlled commodity that would require additionaldocumentation or permits, please send the following by email ([email protected]): A. complete description of exhibit goodsB. scientific name (if any)

C. uses of applications of itemsD. quantityE. value in US Dollars

Customs Information

All merchandise exported to the Philippines as exhibit items will be inspected and examinedby Customs before release and removal from the port of entry based on the submittedCommercial Invoice and Packing List.

Fines will be charged for undervaluation, non-declaration and erroneous declaration. The ELIGIBLE CARGO / FREIGHT FORWARDER shall not be responsible for any delay in

clearance, customs fines and extra expenses due to such misdeclarations. All additionalexpenses incurred shall be borne by the Exhibitor.

Duties and Taxes

Before delivery to your booth, all exhibit goods are subject to payment of duties and taxesincluding the value added tax (VAT) and customs clearance requirement.

Rates of duties and taxes for items intended for exhibit shall be determined by the PhilippineCustoms upon submission of the exhibitor’s Commercial Invoice and Packing List.

Accredited Freight Forwarder and Customs Broker may file for your application of re-export

bond for items that will be returned to originating country after the show such as packingmachineries, product prototype etc.

Payment

The ELIGIBLE CARGO / FREIGHT FORWARDER shall compute the following:

1. Basic handling rate (BHR)2. Estimated duties and taxes3. Estimated re-export bond premium (for return/ re-export shipment)

Exhibitors are required to remit all payments to the ELIGIBLE CARGO / FREIGHTFORWARDER before the scheduled arrival of goods. Bank details of the ELIGIBLE CARGO / FREIGHT FORWARDER shall be sent to the exhibitors through a circular in due time.



29

Any cost difference between the remitted amount and the actual charges shall be paid by theExhibitors to the ELIGIBLE CARGO / FREIGHT FORWARDER before exhibit goods aredelivered to the booth.

1. Parking

SMX charges a parking fee of PhP40.00/entry (basement parking area) andPhp25.00/entry (open parking area). Exhibitors can avail of basement car passes at Php150.00, good for three (3) days or P200.00 for four (4) days multiple entry from CITEMon a first come first served basis as the car passes are limited only.

2. Business Center/Telecommunications/Press

2.1 Wi-Fi is available at the Exhibition sites. A fee of Php 300.00 payable to CITEM willbe charged to gain access for the entire duration.

Step 1. Proceed to the Registration Counter and pay the corresponding amount atthe CITEM Cashier.

Step 2. Present your Official Receipt to the Secretariat.

2.2 Internet and computer access will be provided to buyers/exhibitors at the BusinessCenter free of charge.

4.3 A press room will be provided. Exhibitors who wish to avail of press packets may getin touch with the Secretariat.

3. Prohibited Actions

3.1 Exhibitors are strictly prohibited from performing the following actions:

To perform tasting and/or hand out samples in the aisles To bring dirty, odious-smelling item or any other items that may cause

discomfort for other exhibitors

To stay overnight in the booth space4. Safety of Exhibit Items and Valuables

4.1 Exhibitors must wear the official IFEX Philippines 2013 Exhibitor Badge at alltimes during the Exhibition period.

4.2 Exhibitors should remain in their booth to receive visitors and maintain thesecurity of their booth.

4.3 Security personnel will be present onsite for general safety purposesduring the day and night, however, exhibitors are strongly advised tomaintain the security of their own exhibit items, laptops, business cardsand other valuables within their booth.

4.4 At the end of each exhibition, it is the responsibility of the exhibitor to cover their exhibits with a cloth, and place valuables into locked storage.

Other IFEX Exhibition Guidelines



30

5. Photography and Filming Regulations

5.1 Exhibits may not be photographed, filmed or reproduced without the permission of exhibitors involved.

5.2 Exhibitors photographing their booth should not disturb neighboring visitors andexhibitors.

Exhibitors are responsible for their own lighting, tripods and videocables.

All electrical power should be taken from a power outlet within their booth.

Exhibitors who plan to take photographs or film their booth outside of the exhibition will not be permitted.

6. Supplementary Clauses

6.1 Whenever necessary, the Organizer issues supplementary regulations e.g.Exhibitor Advisory, Circulars, etc. to ensure the smooth management of theExhibition.

6.2 Any additional written regulation/ instruction will form part of the terms andconditions for participation, and, is binding on the part of the Exhibitors.

6.3 Exhibitors must also observe the rules and regulations of the management of theexhibition hall, the SMX Convention Center. The SMX Exhibition HallSpecifications is attached for reference.

7. Food Sampling/Selling and Hygiene/Safety

7.1 Food sampling must take place only within the stands/booths. Food sampling inaisles or other common areas within the exhibition hall are not allowed.

7.2 Hygiene and sanitation must be maintained at all times particularly during foodsampling and/or demonstration. Spillage should be avoided and prepared foodsamples must be protected from flies and other insects. Handlers of preparedfood must wear clean clothing and a net for their hair while serving food.

7.3 Exhibitors must ensure that all products displayed, sold, or promoted are safeand fit for human consumption. A FDA- LTO or equivalent health certificate is

required of all exhibitors. For Filipino exhibitors, a certificate of productregistration from the FDA is required for low-acid foods.

7.4 When distributing samples of alcoholic beverages, Exhibitors should take safetymeasures to avoid serving minors or driving visitors.

8. Cooking inside the exhibition

8.1 Exhibitors wishing to prepare cooked food in their stands must inform theOrganizer upon submission of the Application Contract. They must also take allnecessary steps to avoid environmental pollution.

8.2 Cooking appliances with open flame are not allowed in the individual booths.Exhibitors who wish to conduct sampling/tasting must use hot plate /electric



31

stove/microwave ovens only. (Note that electricity in the Philippines runs at 220V@ 60 Hz).

8.3 Cooking appliances must be kept at a safe distance from any flammable materialand must be installed such that these do not constitute a fire hazard. If suchcooking appliances are situated close to a partition, the partition must be coveredwith fireproof material. Each kitchen must be provided with at least one ABC-type

fire extinguishers.

9. Sound systems and illuminated signs

9.1 Any advertising using lighting or sound must have prior approval of CITEM, whomay withdraw such permission once granted if the item in question causes anuisance to neighboring exhibitors, causes obstruction or mar the appearance of the exhibition. The sound level is restricted to 40 decibels.

9.2 Musical events within the exhibition premises are not allowed.

10. Waiver of Claims/Liability

The Organizer will not be liable for any claim, suit, damage, and cost arising from defaultor negligence by the exhibitor or his contractors or subcontractors in relation to hisparticipation in the exhibition. Exhibitors and/or their contractors/ subcontractors arerequired to submit to the Organizer FORM I before ingress period.

11. Exhibitor’s Clearance

Exhibitors must accomplish FORM K for move-out of goods on the last day of theexhibition. The Organizer will not be held responsible for any loss or damage that mayoccur during egress.

12. Storage

The Organizer will provide a common storage area for exhibitors. All items brought intostorage must be properly labeled for identification. Due to limited storage space, a first-come-first-served basis will be observed. Security will be provided during ingress, eventproper, and egress.

13. Cleaning and Sanitation

13.1 The Organizer is responsible for the daily general cleaning of the public areasand passageways.

13.2 Garbage will be collected at specific schedules daily to maintain cleanliness in theexhibit area during the event:

11:30 am 1:00 pm 3:00 pm 6:30 pm

13.3 Empty boxes, trash, and other items for disposal must be gathered and placedinside the booth and shall be given to the maintenance personnel for pick-upduring the specified time.

13.4 Exhibitors must ensure orderliness and cleanliness of their booths, andimmediate frontage at all times. Food sampling must be conducted with strictobservance of hygiene and sanitation.



32

14. Fire Prevention

14.1 Exhibitors with cooking activities within the booth must bring at least one (1) ABC-type fire extinguisher. Roving guards will inspect the booths to ensure compliance

to this requirement.

14.2 Exhibitors must unplug small electrical appliances, disconnect switches, andensure that no food items are being cooked at the end of each show day.

15. Security Risk and Insurance

15.1 The Organizer implements security precautions in the interest of exhibitors andvisitors. It will maintain security at all times.

15.2 The Organizer is not responsible for any loss/theft of or damage to personalbelongings, exhibits, and stand fittings, during the construction, exhibition,

and dismantling periods. This shall be on the account of the exhibitors.

15.3 In the event that an Exhibitor intentionally or accidentally inflicts damage to theexhibition hall, facilities and furnishings, persons, the Exhibitor shall beresponsible for compensation.

15.4 Exhibitors are responsible for insuring goods to be exhibited

15.5 To prevent lost property and theft, valuables and personal belongings should notbe left unattended.

I. Ingress Procedure

A. Arrival/Entry of Exhibitors:

• Basement Parking opens from 07:00 AM to 22:00 PM. Car park Entrance is at theSouth wing (or the Church side).

• The Delivery Bay Area is located at the back of SMX building and shall be openwithin the official ingress and egress schedule.

• During the event proper, early entrance of Organizers and Exhibitors will be allowedthru the back door of the halls. This is also the access for replenishment of items for the event duration.

• The regular operating hours of the building will follow the official event hours.

SMX Convention Center Exhibition House Rules and Regulations



33

• No early entry shall be allowed thru the main lobby entrance. The main lobby servesas entrance to visitors during official event hours.

B. Delivery of Materials

• Delivery is strictly thru the Delivery Bay Area at the back of the SMX building (facing

Manila Bay). No delivery shall be allowed using the main entrance at the pre-function lobby.

• Each hall has its dedicated delivery entrance. It is advisable to determine location of the Exhibitor’s booth and position delivery trucks at the loading bay per hall.

• The Basement Parking may be used for vehicles/trucks that need to park BEFOREor AFTER delivery of exhibit goods, subject to car park fee. Car park verticalclearance is 2.4 meters. Open parking areas near the SMX Convention Center arealso available.

II. Event Forms

A . Car Pass

• Valid during the event proper. It is prepaid and allows multiple entries for the entireday.

• May be purchased from the Organizer prior to the event.

• Regular parking fee of P 40.00 per entry will be charged to vehicles WITHOUT car passes.

• Upon entering, present the car pass to the cashier for issuance of complimentary ticket.

• Surrender the complimentary ticket to Exit Guard. Lost ticket will be chargedP150.00 plus the regular parking fee.

III. Egress Procedure

• Follow the official egress schedule. No one will be allowed to pull-out any item fromthe hall prior to the prescribed schedule.

• Pull out of items will be thru the delivery bay area only. No one will be allowed to bring items out thru the main entrance and the pre-function lobby.

• Leaving of items in the Hall after the egress schedule is not allowed. Exhibitors whofail to pick-up their items shall be charged a penalty of P500.00 per company per day. Items not picked-up after three days shall be disposed of.

IV. Security & Maintenance

• The Organizers hired Security Guards and Janitors during the event for general security and maintenance of the hall.

• Janitors are not allowed to enter Exhibitors’ booth for security reasons. You may leave your garbage in the aisles for pick-up of the janitors.



34

• Exhibitors are responsible in cleaning and securing safety of own booths.

Important Reminders

• Wear your event ID at all times. Strictly NO ID, NO ENTRY shall be enforced to the

Organizers, official Contractor, Exhibitors and sub-Contractors from ingress toegress.

• Personnel wearing shorts, sando and slippers from ingress to egress will not beallowed entry to the building.

• Please deliver the exhibit items straight to the hall inside your booths. Leaving itemsin the loading bay is prohibited. SMX and the Organizers will not be held liable for any loss or damage to your items.

• Items should not be dragged to avoid damage on the floor. If you are using deliverycarts, make sure that they have rubber rollers.

• Pushcarts and other heavy objects are not allowed in the passenger elevators andescalators.

• No carpentry other than assembly of pre-fabricated booths should be done inside thehall.

• There should be no attachments to the sprinklers, water pipes and electrical conduitsinside the hall.

• Major painting and varnishing inside the hall is not allowed. Re-touching may beallowed using water-based paint.

• Use of strong adhesives like packaging tape, glue gun, etc. is not allowed on any surfaces of the hall.

• Coordinate with the Organizer if you have additional equipment which will requiretapping from the emergency meter so that the official Contractor will be advisedaccordingly. Only the official Contractor will be allowed to tap directly to SMX mainpower source.

• Cooking of any kind and by any means is strictly prohibited. Although we allow theuse of warmers, microwave oven and chafing dishes, these should be used for heating purposes only and fire extinguishers should be on standby inside thebooths. Strictly no gas stove.

• Bringing of food and drinks purchased outside the building is not allowed. Mealsshould be taken outside or in designated dining areas provided by the Organizer.



35

FLOOR PLANS

GROUND FLOOR EXHIBITON HALLS

DIMENSION AND CAPACITIES

SMX CONVENTION HALLFACILITIES



36

2ND FLOOR FUNCTION ROOMS



37

MEETING ROOMS



38

Total

Exhibition Area 9,130sqm – (55.35m x 165m)

Hall 1 2,750sqm –(55.25 x 49.7m)

Hall 2 1,815sqm –(55.35 x 32.8m)Hall 3 1,815sqm –(55.35 x 32.8m)Hall 4 2,750sqm –(55.35 x 49.7m)

Vertical Clearance 9 meters

Floor Load Capacity 250 psf

Main Entrance Door 4sets of 2.4 m(w)x 3.2 m(h)per hall

LED Displays One per hall entrance for event title

Announcement

Restrooms 2 inside Halls 2 & 32 at the Ground Floor Lobby

Loading Bay 2 inside Halls 2 & 32 at the Ground Floor Lobby

Delivery Entrance

Hall 1 (1) – 14.00 m x 4.20 m roll-up door

(1) - 11.85 m x 4.20 m roll-up doorHall 2 (1) - 11.85 m x 4.20 m roll-up doorHall 3 (1) - 11.85 m x 4.20 m roll-up doorHall 4 (1) - 14.00 m x 4.20 m roll-up door

(1) - 9.75 m x 4.20 m roll-up doorFreight Elevators

2-1,500 kg. ElevatorsDoor Opening 1.7m (w) x 2.1 m (h)Car Size 2.1m (w) x 2.5 m (h)

1 – Car LiftDoor Opening 2.75 m(w) x 2.20m (h)Car Size 2.75 m(w) x 6.30m (d) x 2.2 m (h)

Power Supply

Halls 1 & 4 total of 2,420 A, 230 V and 1,000A,460 V per hall distributed amongutility boxes and circuit breaker asfollows:



39

Circuit Break: 6 – utility boxes per hall with: 60A, 3-phase, 230V (line to line)3-20A, 3-phase, 230V (line to line)

15 – utility boxes per hall with: 3-20 A, 3-phase, 230 V (line to line)

2-400A, 3-phase, 230V (line to line)2-500A, 3-phase, 460V (line to line)

Halls 2 & 3 total of 1,540 A, 230 V and 800A,460 V per hall distributed amongutility boxes and circuit breaker asfollows:

4– utility boxes per hall with: 1-60A, 3-phase, 230V (line to

line) 3-20A, 3-phase, 230V (line toline)

11 – utility boxes per hall with:

3-20 A, 3-phase, 230 V (line to line)Circuit Breaker:

1-400A, 3-phase, 230V (line toline) 1-500A, 3-phase, 460V (line toline)

Lobby Circuit Breaker: 2-300A,3-phase,230 V

Emergency 100% back-up generator

Data & Voice 144 line provisions inside the halls

Water Supply and Drainage 80 psi at utility boxes every 16 m

Fire Protection and Alarm Automatic fire sprinkler systemSystem Fire hose cabinets with 30 m length

of 38 mm hose & 10 lbs fire

extinguisher



40

VICINITY

SMX CONVENTION CENTER is ideally located in the heart of the exhibition, and tourismarea of Metro Manila. Its’ distance from the other important landmarks of the metropolis is asfollows:

NINOY AQUINO INTERNATIONAL AIRPORT 6 kms.

MAKATI CENTRAL BUSINESS DISTRICT (CDB) 5 kms.

INTERNATIONAL SEAPORT OF MANILA 4 kms.

ORTIGAS BUSINESS DISTRICT 9 kms.

More Particularly SMX is located in the Financial Center Area beside the Mall of Asia inMacapagal Avenue, Pasay City. It is also a few minutes ride going to the Home Office of the

Philippine National Bank, the World Trade Center, the Philippine International Conventionand Cultural Center of the Philippines.

Vicinity Map of SMX



41

FAQ ABOUT SMX CONVENTION CENTER

Where is SMX?

SMX Convention Center – Manila is located at the Mall of Asia Complex in PasayCity. It is beside the Mall of Asia and behind the newly opened SM Mall of Asia Arena.The complete address is Seashell Lane, Mall of Asia Complex, Pasay City 1300Philippines.

How far is the airport from the Convention Center?

The Ninoy Aquino International Airport as well as the domestic airport is about a 15-20 minute car-ride away from SMX.

What are the modes of transportation available in SMX?

Within the Mall of Asia Complex are two key public transport terminals with differentmeans of transportation that cover the entire Metro Manila area. In addition, the Mallof Asia Complex is less than two kilometers away from the central train stations of Metro Rail Transit (MRT) and Light Rail Transit (LRT). There are also several luxuryand boutique hotels within a three-kilometer radius of the Complex.

Where can I park?

SMX Convention Center has a basement parking facility enough to accommodate400 cars. There is also an open parking lot in front and behind the Venue.

Which hotels are closest to SMX?

Within walking distance from the Venue is a boutique hotel called Microtel – Mall of Asia. However, there are several 3 to 5-star hotels within a short driving distancefrom the Convention Center. Below is a list of these hotels:

Bayview Park Hotel Manila 1118 Roxas Boulevard corner UN Avenue, Ermita, Manila

Contact Person: Mr. Cromwell Enriquez

Designation: Sales Account Executive

Tel. No.: +63 (2) 526.15.55 ext. 1796Fax No.: +63 (2) 521.12.85, 521.26.74

Email: [email protected]

Website: www.bayviewparkhotel.com

Century Park Hotel 599 P. Ocampo St., 1004 Malate, Manila, Philippines

Contact Person: Ms. Cherryl Ann Uy-Go

Tel. No.: +63 (2) 528.88.88, +63 (2) 528.58.40

Fax No.: +63 (2) 525.18.14


Website: www.centurypark.com




http://www.bayviewparkhotel.com/






http://www.centurypark.com/









42

Diamond Hotel Contact Person: Mr. Edgardo P. Berin

Designation: Business Development Manager

Tel. No.: +63 (2) 528.30.00 ext. 1145, +63 (2) 217.36.45

Mobile No.: +63 (917) 868.73.99

Fax No.: +63 (2) 338.09.15


Website: www.diamondhotel.com

Hyatt Hotel & Casino Manila 1588 Pedro Gil cor. MH Del Pilar, Malate, Manila 1004,

Philippines

Contact Person: Ms. Tasha Eugenio

Designation: Sales Executive

Tel. No.: +63 (2) 245.12.34

Fax No.: +63 (2) 247.86.12Email: [email protected]

Website: manila.casino.hyatt.com

Pan Pacific Manila M. Adriatico corner Gen. Malvar Sts., Malate, Manila 1004,

Philippines

Contact Person: Ms. Phen David

Designation: Senior Sales Manager

Tel. No.: +63 (2) 528.87.53

Fax No.: +63 (2) 536.06.11Email: [email protected]

Website: www.panpacific.com

Sofitel Philippine Plaza Manila CCP Complex, Roxas Blvd., Pasay City 1300, Philippines

Contact Person: Ms.Christine Urbanozo-Ibarreta

Designation: Director of Sales

Tel. No.: +63 (2) 551.55.55, 832.69.25

Mobile No.: (0920) 900.91.43

Fax No.: +63 (2) 551.56.10, 832.69.23Email: [email protected],

[email protected]

Website: www.sofitel.com/asia

The Heritage Hotel Manila Roxas Boulevard corner EDSA, Pasay City 1300, Philippines

Contact Person: Ms. Charity Ventigan

Designation: Sales Manager

Tel. No.: +63 (2) 854.88.88

Fax No.: +63 (2) 854.88.33




http://www.diamondhotel.com/






http://manila.casino.hyatt.com/






http://www.panpacific.com/








http://www.sofitel.com/asia


















43

Website: www.heritagehotelmanila.com

Traders Hotel, Manila 3001 Roxas Boulevard, Pasay City 1305, Metro Manila,

Philippines

Contact Person: Ms. Jopy G. Lopez

Designation: Director of Sales and Marketing

Tel. No.: +63 (2) 527.91.03

Fax No.: +63 (2) 527.91.88

E-mail: [email protected]

Website: www.tradershotels.com

http://www.heritagehotelmanila.com/





http://www.tradershotels.com/







44



45

Information provided through this form will be used in the official IFEX Philippines 2013 Fairdirectory and as a reference in any publicity and promotional effort.

The Organizer shall not be held liable for any error in the Exhibitors’ entry in the FairDirectory.

The company signage name will be provided in upper case, English alphabet, 100 mm or 4inches high.

1 DIRECTORY ENTRY

Make sure that your Fascia Company Signage and Company Name in the Directory Entry agrees with

each other.

Company Name

Address

Zip Code

Telephone no.

Fax no.

E-mail

Website

Contact Person

Designation

Please enter my company in the directory entry under letter

3 PRODUCT ENTRY/ENTRIES FOR THE EXHIBITION

List general product line/specific products to be showcased at IFEX Philippines (Refer to Fact

Sheet/Product Coverage)

Enumerate New Products to be launched at IFEX Philippines, if any:

Company Representative’s signature over printed name

Address

Telephone Fax E-mail

Date Booth number / size

IFEX Philippines Form BDirectory Entry



46

Article I. IFEX Philippines FORM C / DIRECTORY ADVERTISEMENT FORM==========================================================================

Kindly sign up as an Advertiser in the IFEX 2013 Show Directory, which servesas a tool to reinforce our promotional efforts for the show.

DIRECTORY DETAILS:

1. The Directory includes all essential fair information such as exhibitor index and

profiles, floor plan, special features, show guide, and other important tradecontacts.

Rate: One Page Ad (Full Color) Full Page Php 5,000.00

IMPORTANT NOTE:

The completed form must be accompanied by full payment of the price of theadvertisement.

Kindly submit CD of ad material in high resolution on or before 15 February 2013.Late submission of ad material shall not be honored.

Non-exhibitors may apply.


Address



Accomplish and return to:

Center for International Trade Exhibitions and MissionsGolden Shell Pavilion, Roxas Boulevard cor.. Senator Gil J. Puyat Avenue, 1330

Pasay City, Philippines Fax No. (632) 832 3965 or 8340177 Tel. (632) 831

1282, 831 2201 to 09 E-mail:[email protected] URL: www.citem.com.ph







47

EXHIBITORS, WHETHER OPTING FOR RAW SPACE OR AVAILING OF THE BOOTH SYSTEMPACKAGE, ARE REQUIRED TO ACCOMPLISH AND SUBMIT THIS FORM TO THE OFFICIALBOOTH CONTRACTOR THROUGH FAX: +63 2 _____________.

PLS. CHECK REQUIRED OPTION:

[ ] RAW SPACE Exhibitor will build their OWN stand (subject to IFEX Philippines conditions for raw space

option). This option does not include the shell scheme, booth amenities and electrical load.

c/o in-house carpenters

c/o outside contractor – please specify: _____________________________

[ ] BOOTH SYSTEM PACKAGE The Official Booth Contractor will provide and install basic shell scheme with standard amenities

based on assigned booth size

BOOTH SIZE 2m x 2m 2m x 3m3m x 3m

(9 sq. Meters)

(4 Sq Meters) (6 Sq Meters)

ITEM UNITS UNITS UNITS

Chair 2 2 2

Information Table 1 1 1

Fascia Board 1 1 1Waste Basket 1 1 1

100W Long ArmSpotlight 2 3 4

Convenience Outlet 1 1 1

Carpet 4 sq.m. 6 sq.m. 9 sq m.


Address



Note: Please submit together with CityNeon’s Furniture Order Form (p69)

IFEX Philippines FORM D

ADDITIONAL BOOTHAMENITIES



48

ADDITIONAL FACILITIES

A. FURNITURES, FURNISHINGS AND SHOWCASES

PRODUCTS UNIT COST QTYTOTA

LPRODUCTS UNIT COST QTY TOTAL

PLASTIC CHAIRS TV STAND

CONFERENCE CHAIR / BLACK COMPUTER STAND

CONFERENCE CHAIR / GRAY SHELF ON WALL / 30X100CM

COMPUTER CHAIR / BLACK BROCHURE RACK ON WALL/ 40X100CM

LOUNGE SET BROCHURE RACK / A4 SIZE 4 DIN

BAR STOOL WASTE BASKET

CONFERENCE TABLE/ 60CM ROUND SHOWCASE – SEE ATTACHED PICS.

CONFERENCE TABLE / 90CM ROUND COUNTERS _ SEE ATTACHED

INFORMATION TABLE / 50X100X75CM CARPET PER SQ. METER

LOCKABLE CABINET / 50X100X60CM STANCHEONS

BAR TABLE / 60X100CM OTHERS

COFFEE TABLE / 50X75X50CM

B. PANELS WITH Booth System FRAMING



Booth System PROFILE- POST STICKER PANELS 95X250CM 1-Side

Booth Sytem PROFILE- BEAM STICKER PANELS 95X250CM 2-Sides

WHITE PANELS 95X250CM

PAINTED PANELS 95X250CM 1- Side

PAINTED PANELS 95X250CM

C. ELECTRICALS AND AUDIO VISUALS

ELECTRICAL FACILITIES WITHIN THE STAND



FLOURESCENT LAMPSET 40W CONVENIENCE POWER OUTLET 3G

HALOGEN/PINLIGHT ELECT FAN – DESK TYPE

LONG ARM SPOTLIGHT 100W ELECT FAN – STAND TYPE

SHORT ARM SPOTLIGHT 100W ELECT FAN – INDUSTRIAL TYPE

FLOODLIGHT 500W REFRIGRERATOR- 6 CUBIC FEET

FLOODLIGHT 250W COFFEE MAKER

FOOTLIGHT 100W MICROWAVE

3-PRONG PARALLEL OUTLET WATER DISPENSER- 5 GALS

3-PRONG TANDEM OUTLET ADAPTOR

3-PRONG “Y” TYPE OUTLET



49

AUDIO-VISUAL EQUIPMENTS

DATA / VIDEO PROJECTOR PROJECTION SCREEN

BRIGHTNESS COST / DAY QTY NO. OF DAYS TOTAL PARTICULARS COST / DAY QTY NO. OF DAYS TOTAL

1000-1250 ANSI TRIPOD / FLOOR

60”X60”/ 70”X70” 1400-1500 ANSI

1600-1700 ANSI EZ FOLD 4.5”X6”/ 6”X8”

2000 ANSI EZ FOLD 7.5”X10”

2500 ANSIEZ FOLD 9”X12”

3000 ANSI EZ FOLD 9”X12” HEAVY DUTY

3500 ANSI EZ FOLD 10.5”X14”

4000-4500 ANSI EZ FOLD 12” X16”

5000 ANSI

6500 ANSI PLASMA MONITORS

7700 ANSI PARTICULARS COST / DAY QTY NO. OF DAYS TOTAL

1000 ANSI PLASMA SYNC 42MP2- W/ FLOOR STANDVHS / DVD / SPEAKER

19,500.00 AUDIO / MULTI-MEDIA PROJECTOR

BRIGHTNESS COST / DAY QTY NO. OF DAYS TOTAL PLASMA SYNC 50MPI-

W/ FLOOR STANDVHS / DVD / SPEAKER 4300 ANSI

OVERHEAD PROJECTORS OTHERS

PORTABLEREFLECTIVE TYPE

VHS/VCD/DVD/CD

TRANSMISSIVETYPE OHP

TV MONITOR 21”

DOCUMENTCAM/VID PRESENTER

TV MONITOR 27”/ 29”

LCD DISPLAY MONITOR 15”

INSTALLATION CHARGES FOR ELECTRIC CURRENT TO STAND / BOOTH(Note : Electrical Consumption/ Ground of Neutral line not included. Subject to availability from venue with 15% surcharge)



15A / 220V 1P UP TO 3.3KW 15A / 220V 3P UP TO 5.7KW







D. LABOR AND MANPOWER ONLY

JOB COST / 8HRS NO. NO. OF DAYS TOTAL JOB COST / 8HRS NO. NO. OF DAYS TOTAL

CARPENTER UTILITY

ELECTRICIAN AUDIO/VISUAL EQUPT OPTR

PAINTER OTHERS

SIGN MAKER/ARTIST



50

SUMMARY OF CHARGES

PARTICULARS AMOUNT

A. Furniture’s, Furnishings and Showcases

B. Panels with Booth Sytem Framing

C. Electricals, Audio-Visuals, Stand

Electrical Facilities Within the Stand

Audio-Visual Equipments

Installation Charges for Electric Current to Stand / Booth

D. Labor And Manpower TOTAL COST

ADD : Value Added Tax (VAT)

TOTAL DUE

NOTE: Labor rates are exclusive of materials used.

CONDITIONS FOR HIRE

1. All rates are subject to the 12% Value Added Tax, unless otherwise indicated.

2. Upon submission of Forms E, F & G to the Official Booth Contractor, allow one-day processing

after which the invoice will be faxed directly to the Exhibitor. Payment instructions will beindicated in the said invoice. Deadline for payment is 2 MAY 2013.

3. All payments received after the May 2 deadline shall be charged a 30% penalty fee and subjectto availability of supplies. On-site orders (if accepted) are subject to a 50% surcharge.

4. For on-site orders (during ingress), exhibitors must pay in CASH. The official receipt shall beused as basis for installation of the requested items.

5. All charges indicated herein are lease charges. All facilities remain the property of the OfficialBooth Contractor.

6. Orders are valid only when accompanied by full remittance. Exhibitors are enjoined to bringproofs of payment/remittance during the ingress period to facilitate installations and deliveriesof ordered items/services by the Official Booth Contractor.

7. Supply of the above facilities shall be on a “first come, first served” basis and subject toavailability.

8. Exhibitors with very sensitive electrical equipment must bring their own stabilizer to take care

of voltage fluctuations.

9. Exhibitors are liable for the damage or loss of leased electrical items even if same are causedby third parties.

10. The Official Booth Contractor reserves the right to refuse electrical connections it deemsunsafe and which do not comply with the Philippine Electrical Code.

11. Where it is not otherwise stated, the prices are for the duration of the exhibition.

12. All conditions stated herein, as well as the terms and conditions contained in the ServiceManual, bulletins and circulars, form part of the Contract for Participation.

13. Cancellation Clause: No refund or replacement for cancellation of orders will be allowed on-

site or during ingress.

14. Rates may change without prior notice.



51

IFEX Philippines FORM E

LOCATION OF AUDIO VISUALEQUIPMENT and ELECTRICALFIXTURES

Please indicate location of audio-visual appliances and electrical fixtures. One square isequivalent to 1.0 sq. m.


Address





52

IFEX Philippines FORM F

ELECTRICAL LAYOUT

1. LOCATION

Indicate location outlet, spotlights, and any additional fixtures or appliances. One

square is equivalent to 1.0 sqm.

2. 24-HOUR CONNECTION. Do you need 24-Hour Power Supply?

Yes __ No __ 3. WATTAGE REQUIREMENT

Please advise wattage requirement of all electrical fixtures and appliances.

______________________________ ________ ______________________________ ________ ______________________________ ________

TOTAL REQUIREMENT ________


Address





53

IFEX Philippines FORM G

Ingress HoursEXTENSION FORM

This form is applicable only to exhibitors who wish to extend beyond the regular ingresshours. Kindly submit this form to the IFEX Philippines Secretariat.

COMPANY: _______________________________ BOOTH NO.: __________________

INGRESS DATES EXTENSION HOURS REQUESTED

2 days before fair proper ( ) 21:00 PM – 22:00 PM

1 day before fair proper ( ) 21:00 PM – 22:00 PM

We agree to pay the applicable ingress hour extension charges incurred duringingress based on actual venue usage rates/hour to be provided by the IFEX

Philippines Secretariat.

=======================================================

IMPORTANT: Payment of this account is a pre-requisite to your clearances/egress. You

may settle this in Cash or Manager’s Check at the CITEM Cashier, Golden Shell Pavilion,on or before the last day of event.

Amount paid: Date: O.R. No.:

Bank: Check No.: Date Issued:


Address





54

IFEX Philippines FORM H

EXHIBITOR’S BADGES

Please note that exhibitor badges are solely issued for Exhibitor STAND Staff. Any

visiting company employee should register as visitor. The number of badges availablecorresponds to space booked, as follows:

BOOTH SIZE(sq m)

ALLOCATION

EXHIBITOR’SBADGES

CONTRACTORSPASSES

VISITOR’SINVITATION

TICKETS

4 4 4 3

6 4 4 3

12 8 8 6

60 and above 15 15 30

Two (2) additional Exhibitor’s Badges will be given for each additional booth reserved bythe exhibitor.

1. STAND MANAGER/OFFICIAL REPRESENTATIVE

Name Designation

2. PURCHASE OF ADDITIONAL BADGES

Cost perpiece(Php)

No. of Piecesrequired

Article II. Totalcost in PhP

Exhibitor’s badge 100.00

Contractor’s Pass 50.00

Visitor’s invitation ticket (single entry)

100.00

Total


Address





55

IFEX Philippines FORM IWAIVER OF CLAIMS

KNOW ALL MEN BY THESE PRESENT:

As an exhibitor of the International Food Exhibition (IFEX) Philippines scheduled on 16-

19 May 2013, my company _______________________________, with business

address at _____________________________________________________________,

and duly represented by its President/Owner/Manager ______________________, do

hereby release the Philippine Department of Trade and Industry (DTI) – Center for the

International Trade Expositions and Missions (CITEM) and SMX Convention Center as

well as its officers and contractors from liability for this exhibition, inclusive of ingress

and egress.

This undertaking is being submitted to facilitate the release of exhibit items from the

exhibition venue without the need for actual inspection and inventory of samples.

Distribution:1. Secretariat2. Exhibitor

3. Venue Owner


Address





56

IFEX Philippines FORM JSALES REPORT

DAILY SALES REPORT FORM Please submit this form to the IFEX Philippines Secretariat on site.

(a) COMPANY NAME:___________________________________________________

BOOTH NUMBER: ___________________________________________________

REPRESENTATIVE: ___________________________________________________

COMPANY

NAME OFBUYER

Article III.

RODUCT/S

DESTINATION

(Specific City& Country)

Export Sales*

(in US$)

Retail

SalesSales**(in PHP)

Bookedorders

Sales underNegotiation

TotalReported

Sales

* Sales generated from local & foreign buyers for exports (in US$)** Retail and wholesale for local consumption (in PhP)


Address





57

IFEX Philippines FORM K

EXHIBITOR’S CLEARANCE

PARTICULARS (i) (ii) REMARKS CLEARED BY

1. SETTLEMENT OF ADDITIONAL BOOTH AMENITIES

Furniture

Electrical

Electrical Fixtures

Appliances

2. SETTLEMENT OF DAMAGE TO BASIC SHELL SCHEME

Panels

Floor CarpetFurniture

Fixtures

3. SUBMISSION OF CITEM FORMS

Exhibitor’s evaluationForm

Daily Sales Report

Day1

Day2

Day3

4. SETTLEMENT OF MISCELLANEOUS ITEMSAdditional Badges

Note: Please submit this form to the IFEX Philippines Secretariat and OFFICIAL BOOTH CONTRACTOR representative on site.


Address





58

IFEX Philippines FORM L

EXHIBITOR’S EVALUATION FORM

Project Name : _____________________________________ Date : _____________________________________

Company & Booth Number : _____________________________________Questionnaire Accomplished by : _____________________________________Designation : _____________________________________............................................................................................................................

Section 3.02 PARTICIPANT’S EVALUATION REPORT FORM ............................................................................................................................F. COMPANY PROFILE

1.1 Company Size (Based on value of total assets) Micro ( up to PhP3,000,000) Small (PhP3,000,001 to P15,000,000) Medium (PhP15,000,001 to PhP100,000,000)

Large (Above PhP100M)

1.2 Factory Address ___________________________________________________________ ___________________________________________________________

1.3 Number of Workers Regular _______________Contractual _______________

G. OBJECTIVES FOR PARTICIPATION

Below are common objectives of participants who join CITEM’s trade promotional activities.Please prioritize these objectives by rating from 1 to 5, according to importance, with 1 as

most important and 5 as least important. Indicate NI if not important.

OBJECTIVES RATE(According to

importance)

OBJECTIVESMET

OBJECTIVESNOT MET

Generate Immediate Sales

Expand / find new markets

Meet new buyers

Meet existing buyers

Explore possibility of establishing joint venture/co-production subcontracting/ outsourcing

licensing agreement others, pls. specify

Observe market characteristics/product trends and competition

Introduce new products / markettest new products

Appoint Agent/Distributor

Others, please specify

Please state reasons why objectives were not met__________________________________

_______________________________________________________________________



59

C. OVERALL ASSESSMENT OF PARTICIPATION

Please check the appropriate number of your choice, whenever applicable.(1 - Poor; 2 - Fair; 3 - Good, 4 - Very Good; 5 - Excellent)

1 2 3 4 5

I. Assessment of Business Results

1. QUANTITY of Buyers Met

2. QUALITY of Buyers Met

3. Overall Sales Generated

4. Business Expectations after the fair

II. Project Arrangements

1. Physical Arrangement

a. Exhibit Lay-out/Design

b. Traffic Efficiency

c. Graphic & Directional Signages

2. Publicity and Promotion

a. Buyer Campaign

b. Media Mileage

c. Promotional Brochured. Ad Placement/s, if applicable

e. Project/ Website

f. Special /Stand Events

III. Fair Management

IV. Remarks on how to improve the fair*

*In rating the performance of the official booth contractor/ organizer, please consider thefollowing:

Quality Acceptability of items delivered and/or services renderedQuantity Completeness of items deliveredTimeliness Promptness in delivery of services

Management Availability, flexibility, and professionalism of personnelService Provision of quality service

Other comments regarding the booth contractor/organizer __________________________________________________________________________ __________________________________________________________________________

1) D. TRADE FAIR/EVENT MANAGEMENT

1. Are you willing to participate in the next IFEX ? Yes No

If your answer is no, Why? ___________________________________________________________________________________________________________

________________________________________________________________If yes, fill-up the attached application form.

2. Other Remarks. (You may state suggestions) ________________________________________________________________ ________________________________________________________________


Address





60

IFEX Philippines FORM M

CONTRACTOR’S FORM

This form is applicable only to “Raw Space” Exhibitors. Please accomplish and fax this

form to CITEM & the Official Booth Contractora) I. Independent Contractor

Exhibitors must indicate the address and contact person of their stand fitting

contractor.

Stand Contractor: ____________________________________________________

Address: ____________________________________________________________

____________________________________________________________

Telephone: _______________ Fax: ________________ E-mail: _______________

Contact Person: ______________________________________________________

All on site personnel of the stand contractor are required to apply for an entry badgefor move-in and move-out periods. Exhibitors and their stand contractors mustunderstand that for security reasons, all workmen on-site must wear contractor

passes for identification purposes.

b) II. Submission of Forms

The contractor must submit all plans one (1) month prior to the event for approval bythe Exhibition and Design Division of the Organizer. Locations of all equipment/

machinery on display must be included on the layout. Any booth with covered ceilingsor double-storey designs will need special approval by the Organizer.

c) III. Electricity Connection/ Additional Booth Amenities

The contractor must order all necessary electricity and other additional boothamenities from Official Stand Contractor.

d) IV. Rules and Regulations

The exhibitor and their appointed contractor agree to abide by all the Rules andRegulations of the exhibition.


Address





61

‘

FLOOR LAYOUT

N o t e : T h i s f l o o r p l a n i s s u b j e c t t o

c h a n g e w i t h o u t p r i o r

n o t i c e .



62

N o t e : T

h i s f l o o r p l a n i s s u b j e

c t t o c h a n g e w i t h o u t

p r i o r n o t i c e .



63

Import Regulations

Free import

For all passengers over 18 years old:• 400 cigarettes or 50 cigars or 250 grams tobacco• 2 bottles of alcohol of not more than 1 litre each • Duty free allowance for special passengers: Philippines residents who have stayed abroadmore than 6 months may bring used electronic or electrical appliances and personal effectsup to the value of PHP 10,000• Contract workers: used personal effects up to value of PHP 10,000 and used homeappliances, limited to 1 of each kind, up to the value of PHP 10,000• Free export of up to USD 10,000 or equivalent amount of foreign currency. Any a mountsexceeding that amount must be declared.

Prohibited

• Firearms and parts thereof, any types of replicas, explosives and ammunition.• Printed subversive, obscene and pornographic materials • Drugs or substances aiding abortion • Gambling machines and articles of such (jackpot or pinball machines, lottery sweepstakes •Tickets, coin operated video machines• Any precious metals without indications of actual fineness of quality• Misbranded adulterated drugs or foodstuffs • Prohibited drugs and plants/ seeds that prohibited drugs are made of (coca leaves, poppy,marihuana) as well as smoking pipes and parts thereof

Restricted

• All plants, planting materials, fruits and vegetables, regardless of quantity, requires ImportPermit/Authority to Import and needs to be declared upon arrival.• All animals must be accompanied by: - Veterinarian good health certificate issued at the point of origin stating that animals havenot been exposed to communicable disease- Prior import permit obtained from Bureau of Animal Industry• Cats and dogs must also have a certificate of inoculation against rabies (issued at point of origin). The Station Manager of the airline at point of arrival must notify the QuarantineInspector in Manila at least 24 hours before arrival of animals. Pets may be transported as a

hand baggage or as a cargo. For more details please contact your airline.• Currency Import regulations: Free import of up to PHP 10,000 (local currency - PhilippinePesos). Any exceeding amounts require authorisation from the Central Bank of thePhilippines.• The source and purpose of transport of such amount must be stated and documented.Violation will be subject to sanctions under Philippine customs law and regulations.

Export Regulations

Free Export

• No information available

Philippine Custom Import &Export Regulations



64

Prohibited

• Weaponry (including toy guns) and ammunition • Explosives • Pornography • Gambling machines and articles related (lottery tickets) • Raw precious metals or jewellery without markings

• Narcotics• Smoking pipes and parts thereof

Restricted

• Local currency - amounts exceeding 10,000 of Philippine Pesos requires authorisation fromthe Central Bank of the Philippines. The source and purpose of transport of such amountmust be stated and documented.• Foreign currency – amounts exceeding USD 10,000.- or equivalent amount of foreigncurrency. Any a mounts exceeding that amount must be declared. The source and purposeof transport of such amount must be stated and documented.

Basic health information for travelers to Philippines

• Dengue Fever, Japanese encephalitis, Schistosomiasis and Malaria occur in this countryand it is advisable to take all precautions (mosquito bit avoidance measures, exposure tofresh water) when travelling to this country.

• Several Food and water borne diseases are present throughout the country includingHepatitis A, Cholera, and Bilharzia (schistosomiasis). Travellers are advised againstswimming in any pools, lakes or similar sources of native water which might becontaminated. Long term visitors to the country should also obtain vaccinations against TBand Diphtheria for protection.

Basic security information for travelers to Philippines

• Acts of theft and violent crime are a serious danger to any travellers visiting the country andvarious precautions should be taken. All visitors are strongly advised to keep their passportand other valuables in a safe location at all times throughout their visit and to avoid obviousdisplays of wealth in public which could attract unwanted attention.

For further assistance please contact the Filipino Customs authorities directly. Theywill provide the latest information about customs regulations and export-importprocedures.

Filipino Customs contact information

Address: 2330 Roxas BoulevardPasay CityPhilippinesTelephone: +6328344000Website: www.customs.gov.ph

For additional information about travel restrictions, security warnings, politicalupdates, and basic travel guidelines, please contact the nearest Filipino Embassy.

List of Filipino Embassies all over theworld:http://philippines.visahq.co.uk/embassy/United-Kingdo



65

CITYNEON

FORMS



66

FURNITURE ORDER FORM If you have contracted the shell stand package, please ensure that you are ordering only your additional

requirements. As stocks are limited, late orders cannot be guaranteed & if accepted, will be subjected to a 50% surcharge onon-site orders. The deadline of submission of these forms is on April 26, 2013..

All items are on rental basis only. All orders must be accompanied with proof of remittance. Orders withoutpayment will not be entertained.

The expected location of items ordered must be marked on the attached plan, or it will be installed at Cityneon’sdiscretion. Any relocation will be charge 20% of the price of the rented item as a labor fee.

Facilities and services not indicated on the forms are subject to quotation and availability. Cancellation of orders must be submitted in writing. Cancellation after the deadline is subject to

cancellation charge of 15%. No refund or replacement of orders during ingress period or on site.

(b) ITEM UNIT COSTPhP

QTY COST

Folding Chair 300.00

Bar/Cocktail Table 2,500.00Bar Stool (C06) 500.00Reception Desk (C01) 600.00Square / Round Table (T01, T02) 1,500.00Lockable Cabinet (C02) 1,800.00TV Rack (S06) (L500 x D500 x H1000) 1,300.00Display Block (1000mm) (S04) 1,500.00Display Block (750mm) (S04) 900.00Display Block (500mm) (S04) 600.00Glass Showcase S03 3,500.00Glass Showcase S02 4,000.00Glass Showcase S01 5,000.00

Brochure Rack 1,200.00Wall Shelving (Flat) 300.00Bar Refrigerator 3,500.00

Potted Plants 600.00Wastepaper basket (WB01) 100.00Needle-punch Carpet (per sq. m.) 400.00White Panel 1.0m (w) x 2.5m (h) 1,200.00White Panel 1.0m (m) x 1.25m (h) 600.00Water Dispenser Hot/Cold (WD01) 2,500.00

Total Cost Before Tax:

Plus 12% Gov’t. Tax: Total Cost Inclusive of Tax:

Exhibiting Company: Booth No.: Address:Contact Person: Designation:Tel. No.: Fax No:Signature/Date: Email:

Article IV. PLEASE RETURN YOUR ORDER FORMS DIRECTLY TO:CITYNEON PHILS., INC.

Tel. Nos.: (632) 7764613 to 20 Fax No: (632) 776-4611EMAIL: [email protected]

Deadline:April 30, 2013







67

LIGHTING & ELECTRICAL ORDER FORM If you have contracted the shell stand package, please ensure that you are ordering only your additional

requirements. As stocks are limited, late orders cannot be guaranteed & if accepted, will be subjected to a 50% surcharge on

on-site orders. The deadline of submission of these forms is on April 26, 2013.. All items are on rental basis only. All orders must be accompanied with proof of remittance. Orders without

payment will not be entertained. Cancellation of orders must be submitted in writing. Cancellation after the deadline is subject to

cancellation charge of 15%. No refund or replacement of orders during ingress period or on site. Exhibitors and other contractors are not allowed to install any additional lighting devices for shell scheme booths

without prior notification to the official contractor. Please also declare the total electrical load that you’ll be usingduring the show proper.

Client should provide power supply / voltage regulator for all of their equipments, otherwise CPI is not liable toany damages cause by power shortage.

Connectors or joints and wiring from the power point to their exhibits/machinery are to be provided by the

exhibitors. Using electrical extension or multi-plug is not allowed Facilities and services not indicated on the forms are subject to quotation and availability. 24 hours electrical

supply must be ordered separately on individual job basis. The expected location of items ordered must be marked on the attached plan, or it will be installed at Cityneon’s

discretion. Any relocation will be charge 20% of the price of the rented item as a labor fee. Only the Official Contractor will be permitted to undertake electrical work from the source of the supply in the

exhibition area. Power point supplied is to be used for running equipment/exhibit only.

ITEM UNIT COSTPhP

QTY COST

40 watts fluorescent Tube (4 feet) 500.00100 watts Standard Spotlight 600.00100 watt Arm Spotlight 700.00

Convenience outlet (400watts) 2pins, Duplex 500.0020 Amp 220V Single Phase 60Hz Circuit Breaker 4,000.0030 Amp 220V Single Phase 60Hz Circuit Breaker 6,000.00

60 Amp 220v Single Phase 60Hz Circuit Breaker 8,500.0020 Amp 220V Three Phase 60Hz Circuit Breaker 8,500.0030 Amp 220v Three Phase 60Hz Circuit Breaker 12,000.0060 Amp 220v Three Phase 60Hz Circuit Breaker 13,500.00Universal Adaptor 200.00Lighting Hook - Up

(for exhibitors existing light fittings only max 100w)300.00


Plus 12% Gov’t. Tax:

Total Cost Inclusive of Tax:

* All prices for power supply exclude consumption. Please take note that the maximum power output for 5A/220V Single Phase is 500W & 15A/220V Single Phase is 2000W and

anyrequirement exceeding these specifications must apply for special arrangement.


Article V. PLEASE RETURN YOUR ORDER FORMS DIRECTLY TO:

CITYNEON PHILS., INC.Tel. Nos.: (632) 7764613 to 20 Fax No: (632) 776-4611EMAIL: [email protected]




68

AUDIO-VISUAL ORDER FORM As stocks are limited, late orders cannot be guaranteed & if accepted, will be subjected to a 50%surcharge on on-site orders. The deadline of submission of these forms is on Apil 26, 2013.

All items are on a per day rental basis only. Cancellation Clause: No refund or replacement for the cancellation of orders during ingress period or on

site.

ITEM UNIT COST / DAYPhP

QTY COST

32” LCD Monitor w/ DVD Player 7,000.0042” Plasma TV Monitor w/ DVD Player 12,000.0050” Plasma TV Monitor w/ DVD Player 20,000.00LCD Multimedia Projector 1250 ANSI LUMENS,

70 x 70 projection screen w/ DVD player 5,000.00

LCD Multimedia Projector 3000 ANSI LUMENS,6 x 8 ft widescreen w/ DVD player

12,000.00

Projector Screen w/ Stand:70” x 70” Front Projection 2,000.0072” x 72” Front Projection 3,000.007.5’ x 10’ Rear / Front Projection 5,000.00


Plus 12% Gov’t. Tax:

Total Cost Inclusive of Tax:* All prices for power supply exclude consumption.

NOTE: ORDERS ARE VALID ONLY WHEN ACCOMPANIED BY FULL REMITTANCE,

ORDER WITHOUT REMITTANCE WILL NOT BE ACCEPTED.


Article VI. PLEASE RETURN YOUR ORDER FORMS DIRECTLY TO:CITYNEON PHILS., INC.





69

ORGANIZER’S STAND PACKAGE

For Exhibitors who wish to use the Organizer’s Stand Package, Tick as appropriate:

We will use the Standard Shell Scheme Package No Fascia Board

With Fascia Board

We will be building our own stand

Our stand fascia wordings are:

Only one fascia name not more than 25 characters is allowed on each exhibition stand. However, approval for more than one fascia name may be granted by the organizers for individual stand sizes of 18 square meters andabove.

Exhibitors who have contracted for Shell stand or Standard Package and who are located in corner or independent perimeter stands are to indicate in the attached location plan, if any sidewall is required. If nopreference is indicated, no side wall (s) will be provided in order to give better visibility.

This form should be submitted on the set deadline otherwise the company name to appear is from the organizersofficial list.


Article VII. PLEASE RETURN YOUR ORDER FORMS DIRECTLY TO:CITYNEON PHILS., INC.



