IDBI Bank Limited Regd. Office : IDBI Tower, WTC Complex ... · Vendors should be the manufacturers of SRD, SDL & other Physical Security items and must ... and shall their name be

IDBI Bank Limited

Regd. Office : IDBI Tower, WTC Complex, Cuffe Parade, Mumbai – 400005 CIN: L65190MH2004GOI148838

Pre-qualification of Vendors for procurement of Strong Room Doors, Safe Deposit Lockers & other Physical Security items

for Bank’s Branches, pan India

Applications are invited from manufacturers for prequalification for

above works. Last date for submission of application is September 9,

2019 by 3.00 p.m. For details please visit Bank’s website at

www.idbibank.in.

Note: Any further Addenda / Corrigenda / Extension of Dates /

Clarifications / Responses to bidders’ queries in respect of the above

tender shall only be posted on our Bank’s website www.idbibank.in and

no separate notification shall be issued in the newspaper. Bidders are,

therefore, requested to regularly visit our website to keep themselves

updated in this connection.

Date : August 21, 2019 DGM (IMD)

http://www.idbibank.in/

http://www.idbibank.in/

IDBI BANK LIMITED

IDBI TOWER, WTC COMPLEX, CUFFE PARADE, MUMBAI – 400005

APPLICATION FORM

APPLICATION FOR PREQUALIFICATION OF VENDORS (ONLY MANUFACTURERS)

FOR SUPPLY AND INSTALLATION OF STRONG ROOM DOORS (SRD),

SAFE DEPOSIT LOCKERS (SDL) & OTHER PHYSICAL SECURITY ITEMS

FOR BANK’S BRANCHES, PAN INDIA

ISSUED TO

M/s. ___________________________ ___________________________ ___________________________

LAST DATE OF SUBMISSION: ON OR BEFORE SEPTEMBER 9, 2019 BY 3.00 PM

IDBI Bank Limited

Application for Prequalification of Vendors (only Manufacturers) for Supply and Installation of Strong Room Doors (SRD),

Safe Deposit Lockers (SDL) and other Physical Security Items for Bank’s Branches, pan India

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Application for Prequalification of Vendors (only Manufacturers) for Supply and Installation of Strong Room Doors (SRD), Safe Deposit Lockers (SDL) and other Physical Security Items

for Bank’s Branches, pan India

1. Background: IDBI Bank Ltd. (“IDBI Bank”) is a company incorporated and registered under Companies Act, 1956 (1 of 1956) and a deemed banking company under section 5 (c) of the Banking Regulation Act, 1949 (10 of 1949). Bank is also a Scheduled Bank as notified by the Reserve Bank of India under the Reserve Bank of India Act, 1934. IDBI Bank is engaged in providing finance to industries and banking business. IDBI Bank with its Registered Office at IDBI Tower, WTC Complex, Cuffe Parade, Mumbai-400005 has a pan India presence.

2. IDBI Bank Limited invites applications in the prescribed format for prequalification of Vendors (only Manufacturers) for Supply and Installation of Strong Room Doors (SRD), Safe Deposit Lockers (SDL) and other Physical Security items for Bank’s Branches, pan India.

3. Eligibility Criteria: Vendors who are manufacturers and fulfill the following requirements shall be eligible to apply :- a) Vendors should be the manufacturers of SRD, SDL, Cash Safe, Gold Safe, FRFC and other Physical Security items and in business of manufacturing of SRD, SDL & other Physical Security items for continuous period of Seven years ending March 31, 2019 and having their manufacturing facility in India. Declaration of the same should be enclosed as Annexure. b) Average Annual Turnover during the last 3 Financial Years ending March 31, 2019 should be minimum of Rs. 3.15 Crore/-p.a. Balance Sheet / P & L account statement to be enclosed as Annexure. c) Vendors should be having experience of successfully completed similar works of supply & installation of SRD, AV & SDL during the last 7 years ending March 31, 2019. Work Order copies as a Documentary evidence of the same should be enclosed as Annexure. i) Supply & installation of SRD, AV & SDL to an extent of Rs.1.25 Crores each to three similar institutions during any of the last seven financial year ending March 31, 2019

or Supply & installation of SRD, AV & SDL to an extent of Rs.1.60 Crores each to two

similar institutions during any of the last seven financial year ending March 31, 2019 or

Supply & installation of SRD, AV & SDL to an extent of Rs.2.50 Crores each to one similar institution during any of the last seven financial year ending March 31, 2019

ii) The Vendor should have supplied and installed minimum of 10 nos. of SRD each, in any 3 financial years out of the last 7 financial years ending March 31, 2019 to a single institution.

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iii) The Vendor should have supplied and installed minimum of 20 nos. of SDL each, in any 3 financial years out of the last 7 financial years ending March 31, 2019 to a single institution.

4. Vendors should be the manufacturers of SRD, SDL & other Physical Security items and must

have done similar jobs of supply & installation of SRD, SDL & other Physical Security items to RBI, PSU Banks, Private Sector Banks, Co-operative Banks, Financial Institutions, other Scheduled Banks and Govt. /Semi-Government institutions. Work Order and Work Completion Certificate as a Documentary evidence of the same should be enclosed as Annexure.

5. The Vendors should be a profit making company during the last 3 financial years ending

March 31, 2019. (Balance sheet and Profit & Loss statement indicating the annual turnover for last three years; (FY 2016-17, 2017-18 and 2018-19) may be furnished. Unaudited Financial statements for 2018-19 along with Balance sheet and Profit & Loss of FY 2015-16 may be furnished if the Audited Financial statement is not completed). CA Certificate indicating turnover of the company should be given along with Balance Sheet & Profit & Loss statement as Annexure.

6. Vendors shall enclose the Bureau of India (BIS) Certification of Strong Room Doors (Class ‘B’ as per IS 11188, BIS certification of Class ‘B’ is mandatory) & BIS Certification of Safe Deposit Lockers as per IS 5244:1991 (BIS certification is mandatory) and also product offered should be confirming to the relevant BIS Standards wherever applicable. Vendor must have valid BIS license to manufacture aforementioned Physical Security items and should also meet the criteria specified by BIS. BIS certification by way of a label on the product to be supplied in each individual case will be a mandatory requirement for supply of SRD, SDL & other Physical Security items. We may reiterate that putting such Logo/label in case of specified equipment is a must and no other self-declaration/certification, etc. will substitute this provision.

7. Vendor must be Original Equipment Manufacturers (OEM) of the locks used in aforementioned security equipment with their In-house lock manufacturing facility. An undertaking has to be given by the original equipment manufacturer for the same.

8. The vendor should have a sales service and distribution network pan-India.

9. The vendor should be a registered company/firm with authentic PAN, GST, ESI and EPF distinguished registration numbers allotted competent authorities and shall abide by State Labour/Government of India (Ministry of Labour) rules and regulations and all other Statutory Acts/Regulations and rules relevant to this contract including Works Contract Act, Minimum Wages Act, Provident Fund Act, ESI etc.

10. Micro, Small & Medium Enterprises (MSME) registered with National Small Industrial Corporation (NSIC) and having single point registration will be exempted for payment of EMD. The tenderer should submit the valid certified copy of NSIC registration certificate/ renewal certification. Photocopy of application towards registration / renewal is not acceptable.

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11. The original equipment manufacturer must not have been disqualified / blacklisted by RBI, any Public Sector Banks/ Private Sector Banks/ Co-operative Banks/ any Government Department/ Financial Institutions/ other Schedule Banks in last 5 years ending July 31, 2019 and shall their name be figured in the IBA caution/negative list. An undertaking has to be given by the original equipment manufacturer as per Annexure-IV.

12. Price bid will be invited only from those Vendors (Manufacturers) who are prequalified by the Bank in response to the application received for the notice / advertisement.

13. Desirous Vendors may download the Application form from Bank’s website www.idbibank.in or can be collected from Bank’s Head Office at IDBI Tower (14th Floor), Infrastructure Management Department, WTC Complex, Cuffe Parade, Mumbai – 400005” from 21/08/2019 to 09/09/2019 during Banks working hours and on working days. The last date for submission of application is on or before 09/09/2019 before 3:00 pm.

14. If any information furnished by the applicant is found incorrect at a later stage, he shall be liable to be debarred from tendering / taking up of work in IDBI Bank Ltd. The Bank reserves the right to verify the particulars furnished by the applicant independently.

15. The pre-qualified vendor is required to sign integrity pact on requisite amount of stamp paper with IDBI Bank, in the format in Annexure V. Further, the successful vendor shall enter into agreement with Bank in the form and manner satisfactory to Bank containing the usual provisions and detailing the terms and conditions of the proposed work.

16. Bank reserves the right to reject any prospective application without assigning any reason and to restrict the list to any number deemed suitable by it, if too many applications are received satisfying the basic prequalification criteria.

17. The Bank does not bind itself to accept any application and has the right to refuse any application without assigning any reason.

18. The Bank also has right to re-issue the notice without the applicants having right to object against such re-issue.

19. The notice/tender shall form the part of the Contract.

20. Please note: Any further Addenda/ Corrigenda/ Extension of Dates/ Clarifications/ Responses to bidders’ queries in respect of the above tender shall only be posted on Bank’s website www.idbibank.in and no separate notification shall be issued in the press. Bidders are, therefore, requested to regularly visit Bank’s Website to keep themselves updated in this connection.

Date: 21/08/2019 Deputy General Manager (IMD)

Place: Mumbai

http://www.idbi.com/


IDBI Bank Limited



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ANNEXURE-I

Sr. No. Details

1 Name & Address of the Company

2 PAN No. GST No. (Attach registration certificate as Annexure)

3 Type of organization & year of incorporation (Attach registration certificate as Annexure)

4 Correspondence address with contact persons name, telephone number, mobile number, Fax No., E-mail etc.

5 EPF / ESI/ ESIC Regd. No. (Attach registration certificate as Annexure)

6 Turnover of the company. Please provide the details for the last 3 FY years ending March 31, 2019 (CA certificate along with Balance Sheet / P & L account statement to be enclosed as Annexure)

2015-2016 2016-2017 2017-2018 2018-2019

Rs. Rs. Rs. Rs.

7 The Vendors should be a profit making company during the last 3 financial years. (CA Certificate/ P & L account statement, IT return, etc. to be enclosed as Annexure)

2015-2016 2016-2017 2017-2018 2018-2019

Yes / No Yes / No Yes / No Yes / No

Rs. Rs. Rs. Rs.

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8

a) Number of similar works (As indicated in terms & conditions of eligibility criteria) carried out during the last 7 years. b) Supply and installation of minimum numbers of SRD & SDL (As indicated in terms & conditions of eligibility criteria) Name & address of the client, organizations with details of contact person. (Attach proof like copy of work order, performance & completion certificate, etc.)

To be furnished as per the format in Annexure –II

9 Whether Annexure-II filled up with full particulars

Yes/No

10 Name and addresses of Bankers (Attached Bank Solvency Certificate of Rs.1.00 Crore)

11 Any other information applicant might like to give in support of the application

Date: Place: (Signature of the authorized person with office seal of their Company)

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ANNEXURE-II

a) Details of Experience of having successfully completed similar works during the last 7 years

ending March 31, 2019:

Sr. No.

Name and Address of

Organization along with

Contact Details of Concerned

Official

Details of work done & Location of Installation

Work order Ref. No. & Date

Contract Amount

Remarks

SRD & AV SDL SRD & AV

SDL SRD & AV

SDL

b) Details of supply and installation of minimum of 10 nos. of SRD each, in any 3 financial years out of the last 7 financial years ending March 31, 2019 to a single institution: Sr. No.

Name and Address of Organization along with Contact Details of Concerned Official



Contract Amount

Remarks

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c) Details of supply and installation of minimum of 20 nos. of SDL each, in any 3 financial years out of the last 7 financial years ending March 31, 2019 to a single institution: Sr. No.

Name and Address of Organization along with Contact Details of Concerned Official



Contract Amount

Remarks

Note: Copy of the work order, work completion and performance certificate should be

enclosed for each work along with application for pre-qualification.

Date:

Place: (Signature of the authorized person with office seal of their Company)

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21/08/2019 M/s. _________________ _________________ _________________ Dear Sirs, APPLICATION FOR PREQUALIFICATION OF VENDORS (ONLY MANUFACTURERS)

FOR SUPPLY AND INSTALLATION OF STRONG ROOM DOORS (SRD), SAFE DEPOSIT

LOCKERS (SDL) & OTHER PHYSICAL SECURITY ITEMS FOR BANK’S BRANCHES,

PAN INDIA

Please find enclosed herewith the application for prequalification for the above subject work.

We shall be glad to have your application for the said work. Your application in sealed cover

addressed to “Deputy General Manager (IMD), IDBI Bank Limited, IDBI Tower (14th Floor),

Infrastructure Management Department, WTC Complex, Cuffe Parade, Mumbai – 400005” and

should be dropped only in the Tender box kept at the above address on or before 09/09/2019 by

3.00 p.m. The Bank reserves the right to accept or to reject any or all the applications without

assigning any reasons there for.

Date: 21/08/2019 Yours faithfully,

Place: Mumbai Deputy General Manager (IMD)

IDBI Bank Limited



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IMD/SRD, AV & SDL 21/08/2019

Notice inviting Application for Prequalification of Vendors (only Manufacturers) for Supply

and Installation of Strong Room Doors (SRD), Safe Deposit Lockers (SDL) and other Physical

Security Items for Bank’s Branches, pan India

Sealed applications are invited for prequalification of Vendors (only Manufacturers) for Supply

and Installation of Strong Room Doors (SRD), Safe Deposit Lockers (SDL) and other Physical

Security items for Bank’s Branches, pan India. The application shall be submitted in a sealed

envelope. The content of the envelope shall be duly filled and signed by the applicants on each page.

1. The application may be downloaded from Bank’s web site www.idbibank.in or can be

collected from Bank’s Head office at IDBI Tower (14th Floor), Infrastructure Management

Department, WTC Complex, Cuffe Parade, Mumbai – 400005” from 21/08/2019 to

09/09/2019 during Banks working hours and on Working Days.

2. Sealed application in the prescribed format super scribed with the name of work shall be

dropped only in the Tender box kept at Bank's office at 14th Floor, Infrastructure

Management Department, IDBI Tower, WTC Complex, Cuffe Parade, Mumbai – 400005 on

or before 15.00 hours on 09/09/2019 in a sealed cover addressed to the “Deputy General

Manager (IMD), IDBI Bank Limited, IDBI Tower (4th Floor), WTC Complex, Cuffe Parade,

Mumbai – 400005.” (Under no circumstances, application should be sent by

Courier/Post or to be handed over in person). The applications will be opened on the same

day i.e. on 09/09/2019 at 15.30 Hrs. in the presence of the Vendors/authorized representative

of the Company who wish to be present.

3. The Vendors shall submit their application strictly in accordance with the terms & conditions

of this notice.

4. This application shall be signed wherever provided for on all pages of the application and

shall be initialed at the lower right hand corner by the applicant.

5. Acceptance of the application for prequalification will rest with the Bank which reserves the

right to accept or reject any or all applications. Further any application which does not fulfill

any of the prescribed conditions would be liable to be rejected.

6. Conditional tenders which stipulate conditions contrary to the conditions given in the tender

document are liable for rejection.


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7. The vendors not furnishing the details of work order and work completion certificate will not

be considered for pre-qualification.

8. The original equipment manufacturer must not have been disqualified / blacklisted by RBI,

any Public Sector Banks/ Private Sector Banks/ Co-operative Banks/ any Government

Department/ Financial Institutions/ other Schedule Banks in last 5 years ending July 31, 2019

and shall their name be figured in the IBA caution/negative list. An undertaking has to be

given by the original equipment manufacturer as per Annexure-IV.

9. Price bid will be invited only from those Vendors (manufacturers) who are prequalified by

the Bank in response to the application received for the notice / advertisement.

10. The application shall be signed by a person or persons so authorized by the applicant with

signature duly witnessed. In the case of a corporation, the application shall be signed by the

officer so authorized by the corporation with its seal duly affixed.

11. Bank reserves the right to reject any prospective application without assigning any reason and

to restrict the list to any number deemed suitable by it, if too many applications are received

satisfying the basic pre-qualification criteria.

12. The Bank does not bind itself to accept any application and has the right to refuse any

application without assigning any reason.

13. The Bank also has right to re-issue the notice without the applicants having right to object

against such re-issue.

14. This notice shall form part of the contract.

15. The Price Bid would be issued only to those Vendors (Manufacturers) who have prequalified

based on the Prequalification criteria mentioned in the application form.

Date: 21/08/2019 Deputy General Manager (IMD) Place: Mumbai

IDBI Bank Limited



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(Technical Bid)

Application for Prequalification of Vendors (only Manufacturers) for Supply and Installation of

Strong Room Doors (SRD), Safe Deposit Lockers (SDL) and other Physical Security Items for

Bank’s Branches, pan India

TECHNICAL BID

1. Name of Work : Supply and installation of Strong Room Doors, Safe Deposit Lockers and other Physical Security items for Bank’s

Branches, pan India 2. Name & Address of Vendor : M/s. ___________________________________ 3. Last Date of submission : on or before 09/09/2019 by 3.00 p.m. 4. Validity of rates : One year wef date of award of work or can be extended

at mutual consent by one year on the same agreed terms & conditions solely at the discretion of Bank

5. The offer shall be submitted in one envelope. The content of the envelope shall be as follows:

Envelope: Application for Prequalification along with Technical Bid Envelope shall be opened at 15.30 Hrs on 09/09/2019 in the presence of vendors authorized

representatives who may be present at the time of opening. Application satisfying the pr-qualification criteria after opening and after evaluating the

credentials and assessing the conditions, if any, submitted by the bidders, shall be prequalified.

Those vendors, who have satisfied the Prequalification Criteria, Specifications and terms & conditions mentioned in technical bid shall be prequalified. Price bid shall be issued only to those Vendors who have prequalified. Bank shall notify the bidders its decision on the condition (s), if any submitted by the bidders. Vendors who do not satisfy the prequalification criteria and the Specifications mentioned in the technical bid shall be rejected. Vendors shall need to submit the requisite EMD, which would as prescribed in the application inviting price bid only from the prequalified Vendors. Micro, Small & Medium Enterprises (MSME) registered with National Small Industrial Corporation (NSIC) and having single point registration will be exempted for payment of EMD. The tenderer should submit the valid certified copy of NSIC registration certificate/ renewal certification. Photocopy of application towards registration / renewal is not acceptable. No EMD shall be submitted while submitting application for prequalification. Any decision in this regard by IDBI Bank shall be final, conclusive and binding on the Bidder. 6. Security Deposit: In case of successful tenderer, EMD as prescribed in the application inviting price bid shall be treated as Security Deposit and shall become refundable on completion of validity period of rate contract. However, if successful tenderer fails to supply the material

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within stipulated time frame mentioned in the work order, Bank would get the material supplied form other agency and forfeit the EMD without giving any notice to the tenderer. In case of other tenderer, EMD shall become refundable on expiry of validity period of the tender or on award of work or earlier at the discretion of the Bank and security deposit will not bear interest during this period. 7. Completion period: - The work shall be completed in all respects within three weeks from date of placement of work order for each branch or within such extended contract period as may be sanctioned by the Bank. The site of work should be cleared of all serviceable and unserviceable materials on the same day of delivery of material and left neat and tidy. During course of contract, the work shall not sublet to any contractor wholly or in part without the written approval from the Bank. 8. Extension of Time: - If the vendor desires extension of time for delivery of material on the grounds of hindrances beyond his control, the vendor shall immediately report such hindrances to the Bank in writing extension of contract period within 5 (Five) days from the date of cessation of such hindrance. The office shall assess grounds on which extension was sought and authorize such extension of time, as it may feel necessary for completion of work. 9. Penalty: - Penalty @ 1% of the Order Value will be levied per day of delay in supply to a maximum of 10% of Order Value. Bank reserves the right to cancel the Purchase Order and entrust the contract to any other agency by giving prior written notice during the stipulated time limit of completion, if the supply of material is found delayed. After expiry of stipulated time of completion the notice for foreclosure of Purchase Order may be given straight away. 10. Bills: The bills shall be submitted on satisfactory supply and installation of the ordered material at the site and on delivery of keys along with key embossing to the authorized person of the Bank in person. The bill shall be accompanied with invoice in original, copy of work order issued by the Bank, delivery challan (Installation Certificate) in original duly signed and stamped by the concern person of the Bank at the site or Bank's site Architect/Official acknowledgement and key delivery acknowledgement. The bill will be settled within 30 days from the date of submission of bills to Bank’s Office at IDBI Bank Limited, Infrastructure Management Department, IDBI Tower (14th Floor),WTC Complex, Cuffe Parade, Mumbai – 400005. 11. Rates: Rates quoted and finally accepted shall remain valid up to one year from the date of award of work order or can be extended at mutual consent by one year on the same agreed terms & conditions irrespective of market fluctuations caused in general or due to any Government order etc. at the discretion of the Bank. However, you may quote Basic price for each item, GST will be paid extra as applicable on actual. The basic price shall be kept constant during the contracted period and no other variations whatsoever shall be considered. Depending upon the change in GST, either increase or decrease shall be only considered on actual as per Govt. guidelines at the discretion of the Bank. The rates shall be inclusive of cost of all materials, labour, transportation charges, loading & unloading charges, shifting of material to the place of fixing and its installation work, overheads, profits etc. 12. Quantities: The quantity given in the tender is for one branch. As and when the new branches are getting ready or there is a requirement in the existing Branches, purchase orders

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would be issued separately for each branch as per the agreed rate contract. This rate shall be applicable for the contracted period up to one year from date of award of work or for the extended period for one year at mutual consent on the same agreed terms and conditions at the discretion of the Bank. 13. Specifications: Best quality material as specified in application form, approved and procured from approved source shall be used. The workmanship shall be the best and as approved by the Banks' engineer or authorized representative and their decision shall be final and binding on the vendor. Any material brought at site for use in the work shall be utilized only after obtaining approval of Bank's engineer or its authorized representative. The Security Equipments supplied shall confirm to following specifications and IS codes.

The Strong Room Door shall confirm to following specifications and IS codes.

• Supply and installation of Strong Room Door suitable for Class ‘B’ as per IS 11188. BIS certification of Class ‘B’ is mandatory.

• Vendor must have valid BIS license to manufacture aforementioned Physical Security Items.

• Vendor must be Original Equipment Manufacturers (OEM) of the locks used in aforementioned security equipment with their In-house lock manufacturing facility.

The Safe Deposit Locker shall confirm to following specifications and IS codes.

• Supply and installation of Safe Deposit Lockers as per IS 5244:1991. BIS

Certification is mandatory. • Vendor must have valid BIS license to manufacture aforementioned Physical

Security Items. • Vendor must be Original Equipment Manufacturers (OEM) of the locks used in

aforementioned security equipment with their In-house lock manufacturing facility.

14. General Specifications: The materials should be delivered in co-ordination with the Branches / Zonal IMD team. The Keys embossing for SDL has to be done by the Vendors as per the Bank’s requirements. The cabinet number for locker cabinet (SDL-51 & SDL-32) for new branches should start from 1 to 83. Rold / Pad hasp has to be provided along with SDL. For existing Branches, vendor shall coordinate and ascertain the cabinet number for locker cabinet with Branch Head/IMD team at Zonal Office on placement of work order

15. Road Permit: Road Permit required if any to be arranged by the vendor for the delivery of the Physical Security items. Necessary documents will be provided by the Bank. No extra payment shall be made by the Bank in this regard.

16. Technical Audit Clause: The work is liable to be technically audited by the Chief Technical Examiner of the Central Vigilance Commission, Govt. of India from time to time. If it shall

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appear to the Bank or to the Chief Technical Examiner at any time during the execution or prior to the expiration of the maintenance period that any work has been executed with unsound, imperfect or unskillful workmanship or with materials of any inferior description or that any materials or articles provided by him for the execution of the work are unsound or of a quality inferior to that contracted for, or not otherwise in accordance with the contract, the Vendor shall, on demand in writing from the Bank specifying the work, fault, materials or articles complained of, notwithstanding that the same may have been passed certified and paid for, forthwith rectify or remove and reconstruct the work so specified in whole or in part, as the case may require or as the case may be, remove the materials or articles so specified and provide other proper and suitable materials or articles so specified and provide other proper articles at his own expense, charges and cost; and in the event of his failing to do so within a period to be specified by the Bank in his demand aforesaid, the Bank may carry out the work by other means at the risk and expenses in all respects of the contract. The Vendor shall be liable to pay compensation at the rate of one per cent of the estimated amount put to tender for every day not exceeding ten days, apart from the expenses incurred by the Bank in rectifying or removing and re-executing the work or removing and replacing with the materials or articles complained of as the case may be. All work under or in course of execution or executed in pursuance of the contract shall at all times be open to the inspection and supervision of the Bank as well as the Banks and that authorized subordinates and the Vendor shall at all times during the usual working hours and at all other times at which reasonable notice of the intention of the Bank or Banks or their authorized subordinates to visit the works shall have been given to the Vendor, either himself be present or receive order or instructions or have a responsible agent duly accredited in writing present for that purpose. Orders given to the Vendor’s agent/dealers shall be considered to have the same force as if they had been given to the Vendor himself. The work during its progress can also be inspected by the Chief Technical Examiner on behalf of the Bank. Bank shall have right to cause an audit an technical examination of the works and the final bills of the Vendor including all supporting vouchers, abstract, etc to be made after payment of the final bill and if as a result of such audit and technical examination any sum is found to have been overpaid in respect of any work by the Vendor under the contract or any work claimed by him to have been done by him under the contract and found not have been executed, the Vendor shall be liable to refund the amount of over-payment and it shall be lawful for the Bank to recover the same from him in the manner as prescribed or in any other manner legally permissible; and if it is found that the Vendor was paid less than what was due to him under the contract in respect of any work executed by him under it, the amount of such underpayment shall be duly paid by the Bank to the Vendor. 17. Jurisdiction of Courts: The courts at Mumbai shall have exclusive jurisdiction to determine any proceeding in relation to the Contract/this Tender.

18. Dispute resolution: The Bank and the successful Bidder shall use their best efforts to settle amicably all disputes arising out of or in connection with the Contract in the following manner:

a. The Party raising the dispute shall address to the other Party a notice requesting an amicable settlement of the dispute within [30] (Thirty) days of receipt of the notice.

b. The matter will be referred for negotiation between CGM (IMD) or any other officer designated by him of IDBI Bank and Authorized representative of the successful Bidder. The matter shall then be resolved by them and the agreed course of action documented within a

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further period of [90] (Ninety) days.

The Parties agree that any dispute between the Parties, which cannot be settled by negotiation in the manner, described above, may be resolved exclusively by arbitration. Arbitration shall be held in Mumbai, India and conducted in accordance with the provision of Arbitration and Conciliation Act, 1996 or any statutory modification or re-enactment thereof. The Bank shall appoint sole arbitrator and decision of such arbitrator shall be binding on the parties. The arbitration proceedings shall be conducted in English language. Subject to the above, the courts of law at Mumbai alone shall have the jurisdiction in respect of all matters connected with the Contract. The arbitration award shall be final, conclusive and binding upon the Parties and judgment may be entered thereon, upon the application of either Party to a court of competent jurisdiction. Each Party shall bear the cost of preparing and presenting its case, and the cost of arbitration, including fees and expenses of the arbitrators, shall be shared equally by the Parties unless the award otherwise provides.

The successful Bidder shall not be entitled to suspend the service(s) or the completion of the job, pending resolution of any disputes between the Parties and shall continue, at the sole discretion of IDBI Bank, to render the service(s) in accordance with the provisions of the Contract notwithstanding the existence of any dispute between the Parties or the subsistence of any arbitration or other proceedings. The provision under this section shall survive the Contract.

19. The scope of Work: Applications are invited for prequalification of Vendors (only Manufacturers) for Supply and Installation of SRD, SDL and other Physical Security items for Bank’s Branches, pan India. Price Bid would be issued only to those Vendors who have prequalified based on the Prequalification criteria mentioned by the Bank in the application form.

20. Guarantee: One Year from the date of installation of material at site.

21. Method of Award of Work: Method of award of work, etc. shall be furnished in the application inviting price bid and shall be only issued to the prequalified vendors. 22. Declaration: Vendors have to provide declaration (Annexure-III, Annexure-IV & Annexure-V).

Deputy General Manager (IMD) Signature of the authorized person with IDBI Bank Limited. office seal of their Company

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ANNEXURE-III From Date: ……………………………………………..

…………………………………………….. To

Deputy General Manager (IMD), IDBI Bank Ltd., IDBI Tower, 14th Floor, WTC Complex, Cuffe Parade, Mumbai - 400 005 Dear Sir/Madam,

Application for Prequalification of Vendors (only Manufacturers) for Supply and Installation of Strong Room Doors (SRD), Safe Deposit Lockers (SDL) and other Physical Security Items for Bank’s Branches, pan India

1) I / We do hereby declare that the information furnished by me / us in the duly completed application form and Annexure thereto are correct to the best of my / our knowledge and belief. 2) I / We agree that Bank’s decision for Prequalification criteria will be final and acceptable to me / us. 3) The application is made by me / us on behalf of _______________ in the capacity of -_____________. 4) I / We duly authorized to submit the offer. Necessary evidence, as admissible in law, in respect of authority assigned to me / us on behalf of the company for applying and for completion of the contract document is attached herewith. 5) I / We understand that only the companies prequalified will be invited to submit the Price Bid for the above subject work as a whole or part at the discretion of Bank. 6) I / We understand the Bank deserves the right to reject any or all application without assigning any reason thereafter. Date: Yours faithfully,


IDBI Bank Limited



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ANNEXURE-IV

(On letterhead of the Company/Firm)

TO WHOMSOEVER IT MAY CONCERN This is to certify that M/s……………………………………………having registered office at………………………………………………………………………. has not been disqualified by RBI or any Public Sector Bank or blacklisted during the last five years for failure to adhere to prescribed standards for supply and installation of any Physical Security items or on account of default in execution of orders for the above work or any of their rules in general. Date: Yours faithfully,


IDBI Bank Limited



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ANNEXURE-V PRE CONTRACT INTEGRITY PACT

General

This pre-bid pre-contract Agreement (hereinafter called the Integrity Pact) is made on

____________ day of the month of ___________ 20___, between, IDBI Bank Ltd., a company

within the meaning of Section 2(20) of the Companies Act, 2013 (18 of 2013) and a banking

company within the meaning of Section 5 (c) of the Banking Regulation Act, 1949 (10 of 1949),

with Corporate Identity No. L65190MH2004GOI148838 and having its registered office at IDBI

Tower, WTC Complex, Cuffe Parade, Mumbai 400005 through its Infrastructure Management

Department/ Office at Cuffe Parade,Mumbai, (hereinafter called the "PRINCIPAL'', which

expression shall mean and include, unless the context otherwise requires, its successors) of the

First Part and M/s ______________represented by Smt/ Shri___________________________,

MD/ CEO/ CMD (hereinafter called the "BIDDER/ Seller which expression shall mean and

include, unless the context otherwise requires, its/ his successors and permitted assigns) of the

Second Part.

WHEREAS the PRINCIPAL proposes to procure Physical Security Items for Bank’s Branches

& Currency Chests (CC), pan India and BIDDER/ Seller is willing to offer/ has offered the same

to the Principal.

WHEREAS the BIDDER is a private company/ public company/ Government undertaking/

partnership/ registered export agency, constituted in accordance with the relevant law in the

matter and the PRINCIPAL is an Office/ Department of IDBI Bank Ltd performing its functions

on behalf of IDBI Bank Ltd.

NOW, THEREFORE,

To avoid all forms of corruption by following a system that is fair, transparent and free from

any influence/ prejudiced dealings prior to, during and subsequent to the currency of the contract

to be· entered into with a view to:

Enabling the PRINCIPAL to obtain the desired service/ product at a competitive price

in conformity with the defined specifications by avoiding the high cost and the

distortionary impact of corruption on public procurement; and

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Enabling BIDDERs to abstain from bribing or indulging in any corrupt practice in order

to secure the contract by providing assurance to them that their competitors will also

abstain from bribing and other corrupt practices and the PRINCIPAL will commit to

prevent corruption, in any form, by its officials by following transparent procedures.

The parties hereto hereby agree to enter into this Integrity Pact and agree as follows:

1. Commitments of the PRINCIPAL

1.1 The PRINCIPAL undertakes that no official of the PRINCIPAL, connected directly or

indirectly with the contract, will demand, take a promise for or accept directly or through

intermediaries, any bribe, consideration, gift, reward, favour or any material or immaterial benefit

or any other advantage from the BIDDER, either for themselves or for any person, organisation or

third party (which is not available legally) related to the contract in exchange for an advantage in

the bidding process, bid evaluation, contracting or implementation process related to the contract.

1.2 The PRINCIPAL will, during the pre-contract stage, treat all BIDDERs alike, and will

provide to all BIDDERs the same information and will not provide any such information to any

particular BIDDER which could afford an advantage to that particular BIDDER in comparison to

other BIDDERs.

1.3 All the officials of the PRINCIPAL will report to the appropriate authority any attempted

or completed breaches of the above commitments as well as any substantial suspicion of such a

breach.

2. In case any such preceding misconduct on the part of such official(s) is reported by the

BIDDER to the PRINCIPAL with full and verifiable facts and the same is prima facie found to be

correct by the PRINCIPAL, necessary disciplinary proceedings, or any other action as deemed fit,

including criminal proceedings may be initiated by the PRINCIPAL and such a person shall be

debarred from further dealings related to the contract process. In such a case while an enquiry is

being conducted by the PRINCIPAL the proceedings under the contract would not be stalled.

3. Commitments of the BIDDERs

The BIDDER commits itself to take all measures necessary to prevent corrupt practices, unfair

means and illegal activities during any stage of its bid or during any pre-contract or post-contract

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stage in order to secure the contract or in furtherance to secure it and in particular commit itself to

the following:

3.1 The BIDDER will not offer, directly or through intermediaries, any bribe, gift,

consideration, reward, favour, any material or immaterial benefit or other advantage commission,

fees brokerage or inducement to any official of the PRINCIPAL, connected directly or indirectly

with the bidding process, or to any person, organisation or third party related to the contract in

exchange for any advantage in the bidding, evaluation, contracting and implementation of the

contract.

3.2 The BIDDER further undertakes that it has not given, offered or promised to give,

directly or indirectly any bribe, gift, consideration, reward, favour, any material or immaterial

benefit or other advantage, commission, fees, brokerage or inducement (not available legally) to

any official of the PRINCIPAL or otherwise in procuring the Contract or forbearing to do or

having done any act in relation to the obtaining or execution of the contract or any other contract

with IDBI Bank Ltd for showing or forbearing to show favour or disfavor to any person in

relation to the contract or any other contract with IDBI Bank Ltd.

3.3 The BIDDER confirms and declares that they have not made any payments to any

agents/ brokers or any other intermediary, in connection with this bid/ contract.

3.4 The BIDDER further confirms and declares to the PRINCIPAL that the BIDDER is the

original vendor or service provider in respect of product/ service covered in the bid documents

and the BIDDER has not engaged with any individual or firm or company whether Indian or

foreign to intercede, facilitate or in any way to recommend to the PRINCIPAL or any of its

functionaries, whether officially or unofficially to the award of the contract to the BIDDER, nor

has any amount been paid, promised or intended to be paid to any such individual, firm or

company in respect of any such intercession, facilitation or recommendation.

3.5 The BIDDER, at the earliest available opportunity, i.e. either while presenting the bid or

during pre-contract negotiations and in any case before opening the financial bid and before

signing the contract, shall disclose any payments he has made, is committed to or intends to make

to officials of the PRINCIPAL or their family members, agents, brokers or any other

intermediaries in connection with the contract and the details of the services agreed upon for such

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payments.

3.6 The BIDDER will not enter into any undisclosed agreement or collude with other parties

interested in the contract/ other BIDDERs to impair the transparency, fairness and progress of the

bidding process, bid evaluation, contracting and implementation of the contract or with respect to

prices, specifications, certifications, subsidiary contracts etc.

3.7 The BIDDER will not accept any advantage in exchange for any corrupt practice; unfair

means and illegal activities.

3.8 The BIDDER shall not use improperly, for purpose of competition or personal gain or

pass on to others, any information provided by the PRINCIPAL as a part of the business

relationship, regarding plans, technical proposals and business details including information

contained in any electronic data carrier. The BIDDER also undertakes to exercise due and

adequate care lest any such information is divulged.

3.9 The BIDDER commits to refrain from giving any complaint directly or through any other

manner without supporting it with full and verifiable facts.

3.10 The BIDDER shall not instigate or cause to instigate any third person to commit any of the

actions mentioned above.

3.11 If the BIDDER or any employee of the BIDDER or any person acting on behalf of the

BIDDER, either directly or indirectly, is a relative of any of the officers of the PRINCIPAL, or

alternatively, if any relative of an officer of the PRINCIPAL has financial interest/ stake in the

BIDDER's firm, the same shall be disclosed by the BIDDER at the time of filing of tender.

3.12 The BIDDER shall not lend to or borrow any money from or enter into any monetary

dealings or transactions, directly or indirectly, with any employee of the PRINCIPAL.

3.13 The BIDDER/ Contractor shall not directly or through any other person or firm use

coercive practices against IDBI Bank and/ or other BIDDERs/ Contractor(s).

3.14 BIDDERs are not to pass any information provided by the PRINCIPAL as a part of

business relationship to others and not commit any offence under PC/ IPC Act.

3.15 Foreign BIDDERs if any, to disclose name and address of agents and representatives in

India and Indian Bidders to disclose their foreign principal or associates.

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3.16 BIDDERs to disclose any transgressions with any other company that may impinge on

anti- corruption principle.

4. Previous Transgressions

4.1 The BIDDER declares that no previous transgression occurred in the last three years

immediately before signing of this Integrity Pact, with any other company in any country in

respect of any corrupt practices envisaged hereunder or with any Public Sector Enterprise / Public

Sector Banks in India or any Government Department in India or RBI that could justify

BIDDER’s exclusion from the tender process.

4.2 The BIDDER agrees that if it makes incorrect statement on this subject, BIDDER can be

disqualified from the tender process or the contract, if already awarded, can be terminated for such

reason.

5. Earnest Money (Security Deposit)

5.1 While submitting commercial bid, the BIDDER shall deposit an amount (specified in RFP)

as Earnest Money/ Security Deposit, with the PRINCIPAL through any of the modes mentioned

in the RFP/ bid document and no such mode is specified, by a Bank Draft or a Pay Order in favour

of IDBI Bank Ltd. However payment of any such amount by way of Bank Guarantee, if so

permitted as per bid documents/ RFP should be from any nationalized Bank other than IDBI Bank

Ltd and promising payment of the guaranteed sum to the PRINCIPAL on demand within three

working days without any demur whatsoever and without seeking any reasons whatsoever. The

demand for payment by the PRINCIPAL shall be treated as conclusive proof for making such

payment to the PRINCIPAL.

5.2 Unless otherwise stipulated in the Bid document/ RFP, the Earnest Money/ Security

Deposit shall be valid upto a period of five years or the complete conclusion of the

contractual obligations to the complete satisfaction of both the BIDDER and the PRINCIPAL,

including warranty period, whichever is later.

5.3 In case of the successful BIDDER, a clause would also be incorporated in the Article

pertaining to Performance Bond in the Purchase Contract that the provisions of Sanctions for

Violation shall be applicable for forfeiture of Performance Bond in case of a decision by the

PRINCIPAL to forfeit the same without assigning any reason for imposing sanction for violation

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of this Pact.

5.4 No interest shall be payable by the PRINCIPAL to the BIDDER on Earnest Money/

Security Deposit for the period of its currency.

6. Sanctions for Violations

6.1 Any breach of the aforesaid provisions by the BIDDER or anyone employed by it or acting

on its behalf (whether with or without the knowledge of the BIDDER) shall entitle the

PRINCIPAL to take all or any one of the following actions, wherever required:

6.1.1 To immediately call off the pre contract negotiations without assigning any reason

and without giving any compensation to the BIDDER. However, the proceedings

with the other BIDDER(s) would continue, unless the PRINCIPAL desires to drop

the entire process.

6.1.2 The Earnest Money Deposit (in pre-contract stage) and / or Security Deposit/

Performance Bond (after the contract is signed) shall stand forfeited either fully or

partially, as decided by the PRINCIPAL and the PRINCIPAL shall not be required

to assign any reason therefore.

6.1.3 To immediately cancel the contract, if already signed, without giving any

compensation to the BIDDER.

6.1.4 To encash the advance bank guarantee and performance bond/ warranty bond, if

furnished by the BIDDER, in order to recover the payments, already made by the

PRINCIPAL along with interest.

6.1.5 To cancel all or any other Contracts with the BIDDER. The BIDDER shall be liable

to pay compensation for any loss or damage to the PRINCIPAL resulting from such

cancellation/ rescission and the PRINCIPAL shall be entitled to deduct the amount

so payable from the money(s) due to the BIDDER.

6.1.6 To debar the BIDDER from participating in future bidding processes of the

PRINCIPAL or any of its subsidiaries for a minimum period of five years, which

may be further extended at the discretion of the PRINCIPAL.

6.1.7 To recover all sums paid, in violation of this Pact, by BIDDER(s) to any middleman

or agent or broker with a view to securing the contract.

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6.1.8 Forfeiture of Performance Bond in case of a decision by the PRINCIPAL to forfeit

the same without assigning any reason for imposing sanction for violation of this

Pact.

6.1.9 Intimate to the CVC, IBA, RBI, as the PRINCIPAL deemed fit the details of such

events for appropriate action by such authorities.

6.2 The PRINCIPAL will be entitled to take all or any of the actions mentioned at para 6.1.1

to 6.1.9 of this Pact also on the Commission by the BIDDER or any one employed by it or acting

on its behalf (whether with or without the knowledge of the BIDDER), of an offense as defined in

Chapter IX of Indian Penal Code, 1860 or Prevention of Corruption Act, 1988 or any other statute

enacted for prevention of corruption.

6.3 The decision of the PRINCIPAL to the effect that a breach of the provisions of this Pact

has been committed by the BIDDER shall be final and conclusive on the BIDDER. However, the

BIDDER can approach the Independent External Monitor(s) appointed for the purposes of this

Pact.

7. Fall Clause

7.1 The BIDDER undertakes that it has not supplied/ is not supplying similar product/ systems

or subsystems at a price lower than that offered in the present bid in respect of any other Ministry/

Department of the Government of India or PSU or any other Bank and if it is found at any stage

that similar product/ systems or sub systems was supplied by the BIDDER to any other Ministry/

Department of the Government of India or a PSU or a Bank at a lower price, then that very price,

with due allowance for elapsed time, will be applicable to the present case and the difference in

the cost would be refunded by the BIDDER to the PRINCIPAL, if the contract has already been

concluded.

8. Independent External Monitors

8.1 The PRINCIPAL has appointed Independent External Monitors (hereinafter referred to as

Monitors or IEMs) for this Pact in consultation with the Central Vigilance Commission (Names

and Addresses of the Monitors to be given).

8.2 The task of the Monitors shall be to review independently and objectively, whether and to

what extent the parties comply with the obligations under this Pact.

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8.3 The Monitors shall not be subject to instructions by the representatives of the parties and

perform their functions neutrally and independently.

8.4 Both the parties accept that the Monitors have the right to access all the documents relating

to the project/ procurement, including minutes of meetings.

8.5 As soon as the Monitor notices, or has reason to believe, a violation of this Pact, he will so

inform the Authority designated by the PRINCIPAL.

8.6 The BIDDER(s) accepts that the Monitor has the right to access without restriction to all

Project documentation of the PRINCIPAL including that provided by the BIDDER. The

BIDDER will also grant the Monitor, upon his request and demonstration of a valid interest,

unrestricted and unconditional access to his project documentation. The same is applicable to Sub-

contractors. The Monitor shall be under contractual obligation to treat the information and

documents of the BIDDER/ Sub-contractor(s) with confidentiality.

8.7 The PRINCIPAL will provide to the Monitor sufficient information about all meetings

among the parties related to the Project provided such meetings could have an impact on the

contractual relations between the parties. The parties will offer to the Monitor the option to

participate in such meetings.

8.8 The Monitor will submit a written report to the designated authority of PRINCIPAL/

Secretary in the Department/ within 8 to 10 weeks from the date of reference or intimation to him

by the PRINCIPAL/ BIDDER and, should the occasion arise, submit proposals for correcting

problematic situations.

9. Facilitation of Investigation

In case of any allegation of violation of any provisions of this Pact or payment of

commission, the PRINCIPAL or its agencies shall be entitled to examine all the

documents including the Books of Accounts of the BIDDER and the BIDDER shall

provide necessary information and documents in English and shall extend all possible help

for the purpose of such examination.

10. Law and Place of Jurisdiction

This Pact is subject to Indian Law. The place of performance and jurisdiction is the seat

of the PRINCIPAL.

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11. Other Legal Actions

The actions stipulated in this Integrity Pact are without prejudice to any other legal

action that may follow in accordance with the provisions of the extant law in force relating

to any civil or criminal proceedings.

12. Validity

12.1 The validity of this Integrity Pact shall be from date of its signing and extend upto 5 years

or the complete execution of the contract to the satisfaction of the PRINCIPAL and the BIDDER/

Seller, including warranty period, whichever is later. In case BIDDER is unsuccessful, this

Integrity Pact shall expire after six months from the date of the signing of the contract, with the

successful bidder by the PRINCIPAL.

12.2 Should one or several provisions of this Pact tum out to be invalid; the remainder of this

Pact shall remain valid. In this case, the parties will strive to come to an agreement to their

original intentions.

13. The parties hereby sign this Integrity Pact at _______________ on___________.

IN WITNESS WHEREOF, the Parties have signed and executed this Integrity Pact at the place and date first hereinabove mentioned in the presence of following witness:

Signature Signature (For & on behalf of the PRINCIPAL) (For & on behalf of the BIDDER/ Contractor) Office Seal Office Seal Name Name Designation Designation

Witness 1:

(Name & Address) __________________________

Witness 2:

(Name & Address) ____________________________

Documents

IDBI Bank Limited Regd. Office : IDBI Tower, WTC Complex ... · Vendors should be the manufacturers of SRD, SDL & other Physical Security items and must ... and shall their name be