ICAOTechnical Co-operation Bureau

Field Procurement Section

presented by:presented by:

Patrick F. MolinariPatrick F. Molinari

Technical OfficerTechnical Officer

Objective

The overall objective of ICAO’s Procurement activities, is to ensure that procurement of equipment, supplies and services are effected in the best interests of the Organization and/or Assisted States.

Procurement Activities support the projects initiated and administered by the Technical Co-operation program in assisting Member States to implement ICAO Standards and Recommended Practices (SARPs).

All Procurement Activities are regulated by the ICAO Procurement Code.

Why Acquire Through Procurement Section ?

Compliance with ICAO Standards AssuredCompliance with ICAO Standards Assured Possibility to Purchase Under Tax Free Conditions Possibility to Purchase Under Tax Free Conditions Insight on Technological AdvancesInsight on Technological Advances Best Market Prices (Competitive Tender)Best Market Prices (Competitive Tender) Optimum Warranty ConditionsOptimum Warranty Conditions Clear and Short Delivery Times Clear and Short Delivery Times Full TransparencyFull Transparency Full Contract Management and Supervision Full Contract Management and Supervision Field Through Dedicated ExpertsField Through Dedicated Experts

Procurement Section Functions

Technical Support UnitTechnical Support Unit Stringent Registration / Stringent Registration /

Evaluation of Potential Evaluation of Potential SuppliersSuppliers

Development of Technical Development of Technical SpecificationsSpecifications

Budgetary EstimatesBudgetary Estimates Technical Negotiations Technical Negotiations Factory and Site Factory and Site

AcceptanceAcceptance Field SupportField Support

Procurement UnitProcurement Unit Procurement of Procurement of

Goods/Services Goods/Services Contract PreparationContract Preparation Tendering Tendering Contract Administration/ Contract Administration/

Project ManagementProject Management Financial ManagementFinancial Management Liaise with Field Liaise with Field

Operations / Field StaffOperations / Field Staff Liaise with States and CAALiaise with States and CAA

Typical Areas of Implementation

GoodsGoods Aviation SecurityAviation Security Satellite NetworksSatellite Networks Navigational AidsNavigational Aids Fire Fighting VehiclesFire Fighting Vehicles ATC Centers & Radar ATC Centers & Radar Comm. (VHF, HF, VCCS) Comm. (VHF, HF, VCCS) AircraftAircraft Airfield LightingAirfield Lighting

ServicesServices Airport PlanningAirport Planning Civil Works Design Civil Works Design Feasibility StudiesFeasibility Studies Airspace PlanningAirspace Planning

Implementation ATC Radars

DEPV – BrazilDEPV – Brazil 10 Terminal Approach 10 Terminal Approach

PSR/Mode-S SSR PSR/Mode-S SSR

U.A.E.A.C. – ColombiaU.A.E.A.C. – Colombia 4 PSR/SSR 4 PSR/SSR

ImplementationATC Centers

DAC – EcuadorDAC – Ecuador Guayaquil ATC Guayaquil ATC

CenterCenter

U.A.E.A.C. – ColombiaU.A.E.A.C. – Colombia Bogota ATC CenterBogota ATC Center

FPRO_2003

Control Tower Structures

FPRO_2003

Navigational Aids

FPRO_2003

Aircraft & Flight Calibration

Assistance and OperationAssistance and Operation

1.1. Establish Requirements Establish Requirements

2.2. Tendering ProcessTendering Process

3.3. Evaluation and Contract Negotiations Evaluation and Contract Negotiations

4.4. Project ManagementProject Management

5.5. Continuing SupportContinuing Support

1. Establish Requirements

Assign Dedicated Technical Experts Assign Dedicated Technical Experts Effect Site SurveyEffect Site Survey Develop Technical Specifications Develop Technical Specifications Budgetary QuotationsBudgetary Quotations Clarification of Financing and PaymentClarification of Financing and Payment

2. Tendering Process

Phase 1Tender Documentation

Preparation

Phase 2 ICAO Auditor’s Review

Joint Collaboration (ICAO/CAA)•Tech. Spec / Compliance•Instructions to Bidders•Establish Site Survey Dates•Establish Tech. Meeting• ICAO Terms / Conditions•Bidder Pre-Qualification•List of Bidders

Issue Tender

3. Evaluation and Contract Negotiations

ICAOICAOReceipt of TendersReceipt of Tenders

Evaluation Phase Evaluation Phase

•Technical/Commercial Technical/Commercial Evaluation of ProposalsEvaluation of Proposals

•WarrantiesWarranties

•Service Support /References Service Support /References

•Compliance with SARPSCompliance with SARPS

Contract NegotiationsContract Negotiations

Joint Collaboration Joint Collaboration ICAO/CAAICAO/CAA

•Contracts Board ApprovalContracts Board Approval

•Contract PreparationContract Preparation

•ICAO Legal Support ICAO Legal Support

4. Project Management

Design and Progress Review Design and Progress Review Utilize Interim ReportsUtilize Interim Reports Revision of FAT / SAT ProtocolsRevision of FAT / SAT Protocols Attend Factory and Site Acceptance TestsAttend Factory and Site Acceptance Tests Coordinate Shipping, Manage Invoices & PaymentsCoordinate Shipping, Manage Invoices & Payments Warranty Period SupportWarranty Period Support Transfer of Property Equipment Transfer of Property Equipment

5. Continuing Support

Property TransferProperty Transfer Administration of Warranties and ClaimsAdministration of Warranties and Claims TrainingTraining AmendmentsAmendments Procurement of Spare PartsProcurement of Spare Parts Assessment of Customer SatisfactionAssessment of Customer Satisfaction

Contact Field Procurement Section

Director, Technical Co-operation BureauDirector, Technical Co-operation Bureau

Mr. Abelardo SanchezMr. Abelardo Sanchez

Tel: +514-954-8065Tel: +514-954-8065

Fax: +514-954-6287Fax: +514-954-6287

E-Mail: asanchez@icao.intE-Mail: asanchez@icao.int