IBM Software Group · 10/28/2005 · Knowledge Management • Searching & Retrieve • Library/Taxonomy Management • Foldering ... IBM’s Document Management solutions offer:

IBM Software Group

© 2005 IBM Corporation

探索新一代商業文件生命週期管理平台

使用 DB2 Document Manager

I/T Advisory SpecialistMiki Chien 簡銘志[email protected]

IBM Software Group | DB2 Data Management Software

IBM DB2 Document Manager © 2005 IBM Corporation2

Agenda

What is Document Management

DB2 Document Manager Features

Why do you need DB2 Document Manager

Integrated with AutoCAD, MS Office and Lotus Notes Demonstration

Q & A



What is Document Management?Document Management is the act of creating, storing, retrieving, collaborating and editing documents stored in digital form.Document is an electronic file or set of files that make up an item of information

Knowledge Management

• Searching & Retrieve

• Library/Taxonomy Management

• Foldering

• Multiple File format

• Publishing Renditions – PDF, TIFF

Document Management

• Complex Document Handling

• Versioning & Relationship Mgmt.

• Create/Edit

• Collaboration

• Storage

• Records Management



What is Compound Document Management?Some information exists in the form of “Compound Documents” – which are “a set of files” that have multiple related attachments for example:

•A word processing report that contains a link to a financial spreadsheet

•An email message that contains an attachment

•A presentation containing a link to a video clip

•A XML document consisting of hundreds of information element



Document Publishing - it’s everyone’s business!

Documents are at the heart of almost every business today

Many other business processes depend on their existence.

Just capturing the paper doesn’t address the issues at hand

Electronic documents are being created and altered at an alarming rate…by just about everyone in your organization!



The Need for Robust Document Management

Information objects are becoming more granular and their reuse and control is becoming more critically important – RELATIONSHIPS

Documents need to be under control from the moment of creation until their final disposition – LIFECYCLE

Users of document management systems need to enjoy the interfaceand also be able to work from within their familiar desktop applications –APPLICATION INTEGRATION

No matter how much information is stored in a repository, none of it is of any use unless it can be easily found when needed – EASE OF USE

Useful document management systems are ones where the users ask for change and the successful ones are those where the changes can be made rapidly – EASE OF DEPLOYMENT



What is DB2 Document Manager?An Integrated Document & Records Management Solution that enables increased efficiency and reduced costs through:

• Managing the states and transitions occurring throughout a document's lifecycle - from creation to final disposition.

• Allowing users to create, manage and control documents through familiar applications and interfaces.

• Improving the capabilities of your knowledge workers through:• integration with familiar Office & CAD applications• relationship management for related documents• integrated lifecycle and records management



Robust Document Management Services

Compound Document Support

Robust Application integrationw/MS Office and CAD applications

Integrated Records Managementw/MS Office and CAD applications

Lifecycle Management

Dynamic AdministrationCustomize the User Interface & Integrated App.Function

Add Rules based lifecycles, records management on the fly!



Architecture – Servers and Services



You can rest easy with DB2 Document ManagerKnow you can locate the right version of the document you need - whenever you need itKnow you can locate the right version of the document you need - whenever you need it

Quickly find information related to a specific account, client, subject, etc…along with all associated documents.Quickly find information related to a specific account,

client, subject, etc…along with all associated documents.

Rest assured that your “official” documents have been approved, are auditable and follow your business rules.Rest assured that your “official” documents have been

approved, are auditable and follow your business rules.

Help meet internal and external compliance requirements including ISO, OSHA, Sarbanes Oxley,etc.Help meet internal and external compliance

requirements including ISO, OSHA, Sarbanes Oxley,etc.



Why IBM DB2 Document Manager?

“It's not about killer applications anymore, it's about killer platforms. It's about portfolio breadth and about the size and ability to invest in R&D to build, develop and maintain platforms…as users move away from traditional IT architectures towards services-oriented ones.” – IDC, 2004

“It's not about killer applications anymore, it's about killer platforms. It's about portfolio breadth and about the size and ability to invest in R&D to build, develop and maintain platforms…as users move away from traditional IT architectures towards services-oriented ones.” – IDC, 2004

IBM’s Document Management solutions offer: Breadth of portfolioScalabilityCross platform flexibilityTechnical supportLongevity in the marketplace



Integration with Enterprise Content Management

DB2 Content Manager Library Server

DB2 Content ManagerResourceManagers

CMAPI

DataAccessLayer

LibraryObject

ServerCache

ActiveXAPI

IDM SERVICES:LifecycleRendtionPrint/PlotProcess

Notification

BUSINESS APPS:

MS OfficeLotus NotesMS Outlook

AutoCAD

IDM CLIENTS:DesktopDesigner

DB2 UDB

CLIENT DM SERVER CM SERVER



The value of IBM to our customers

We recognize their differences and handle them in accordance with their, and the user’s, needs.

Our single repository for all types of objects

Our application integration & compound doc. mngmnt

We enable users to “just do their work” while we handle the complexities.

Our easy product configuration

No programming is necessary - so streamlined deployment and modification is easy

Our adaptable user interface& seamless integration

Users view documents in the common desktop application format that they’re accustomed to and comfortable with.



IBM DB2 Content Management Portfolio



Thanks for your attention

Useful Information on web site•http://www.ibm.com/software/data/cm/docmgr/•http://www-306.ibm.com/software/info/contentmanagement/

Demos•MS Excel Spreadsheets•AutoCAD Files•Lotus Notes

Q & A

END



Recent Customers

Ernst and Young – Sept 30, 2004• Management of all electronic documents to ensure ease of retrieval

and mitigate comoliance riskIT Amt der Bundeswehr – Sept 30, 2004

• Harmonization of the document management systems in the Federal Army. We competed with and won against Documentum and 11 other competitors. This pilot with 400 users is supposed to show the efficiency of the solution based on IBM's portfolio in production. If the pilot is successful the rollout is planned in various steps until 2007.

Arla Foods Denmark - Sept 29, 2004• Managing AutoCad Drawings

McDermott, Will & Emery –Sept 29, 2004• 10th largest law firm in the United States, was originally looking for a

solution to help offload some of the burden on their Lotus Notes mail servers. Subsequent discussions have led to a solution including CM, CommonStore, Document Manager and Records Manager