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7/31/2019 Human Resources Technician
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JOB DESCRIPTION
HUMAN RESOURCES TECHNICIAN
DEFINITION
Under general supervision, provides technical and administrative
support related to a variety of
Human Resources services including recruitment and selection,
benefits administration, payrollinterface, employee training and
development, occupational health and safety and labor relations
and performs other related work as required.
DISTINGUISHING CHARACTERISTICS
This class is distinguished by its responsibility for providing
confidential technical andadministrative support to the Human
Resources function and by its requirement for significant
knowledge of District-wide and Human Resources related policies,
procedures and practices in
addition to well-developed clerical skills. Assignments may
include compiling and analyzing
data, coordinating multiple and concurrent activities, and
interacting with individuals and groupsat most levels in the
organization.
This class reports to the Sr. Human Resources Analyst.
TYPICAL TASKS - Positions in this class may perform any or all
of the below listed duties.These should be interpreted as examples
of the work, and are not necessarily all-inclusive .
1. Provides technical assistance to employees on a variety of
benefit matters; researchesAnd interprets contracts and policy
documents; reviews and completes all benefit
enrollment transactions; consults with plan administrators as
required; conducts initial
orientation of new employees, including explanation of benefits
and employment policiesand practices; respond to and resolve
questions.
2. Assists in conducting surveys of compensation, benefits,
personnel policies and practices;
responds to requests for such information from other
agencies.
3. Assists in recruitment activities by preparing all written
correspondence required during
recruitment procedure; assembling and distributing application
packets; reviewing,
screening and tracking employment applications and related
documents; inputting andmaintaining applicant data base; scheduling
interviews and testing; proctoring written
examinations and other selection activities.
4. Enters new employee data into the payroll system; processes
Personnel Action Records tochange employee status or salary and
coordinates personnel record changes with payroll.
5. Organizes and maintains the Human Resources filing system;
ensures accuracy andcompleteness of confidential personnel files
and employee records; and files and retrieves
documents.
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JOB DESCRIPTION
6. Provides assistance in the coordination and implementation of
a variety of employee
training programs including registration of class participants;
coordinating the use of
various facilities and maintaining training database.
7. Receives and screens visitors and phone calls; provides
factual information to employees
and the public on matters related to District and Human
Resources programs and services
which may require interpretation of policies and procedures and
the use of tact andjudgment.
8. Composes correspondence from brief instructions; designs new
formats and forms asneeded for various programs; initiates internal
notifications and announcements to
employees regarding District activities, benefit plans and other
related matters; types a
variety of correspondence, memos, staff reports, documents and
other materials usingword processing or spreadsheet software.
9. Reviews, edits and formats draft materials and finalizes
ensuring completeness, accuracy,
compliance with policies and procedures and appropriate English
usage includinggrammar, punctuation and spelling.
10. Compiles statistics and maintains records to meet legal and
safety requirements;researches information from various sources,
assembles for inclusion in periodic or
special reports; interprets the data, states conclusions and
offers recommendations and
uses various software programs to display in table or graphic
format
11. May direct the work of clerical or office support or student
interns.
12. Performs other related work as required.
DESIRABLE QUALIFICATIONS -Any combination of education and
experience that would
likely provide the required knowledge, skills, and abilities is
qualifying. A typical way to obtain
the knowledge, skills, and abilities would be the equivalent
of:
Education and Experience: Possession of a high school diploma,
or its equivalent and fouryears of responsible administrative,
secretarial or clerical experience in a Human Resources
activity. Up to two years of the required experience may be
substituted for related college-level
course work on a year-for-year basis.
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JOB DESCRIPTION
Knowledge, Skills, and AbilitiesKnowledge of: basic personnel
practices, procedures and regulations; standard office and
administrative practices and procedures including business
letter writing, records management,report preparation, and filing
methods, correct English usage, including spelling, grammar,
punctuation and vocabulary; modern office methods, equipment and
procedures. Skill in
operating a personal computer and standard office equipment.
Ability to: provide variedtechnical and administrative assistance;
analyze, interpret and effectively apply pertinent
policies, procedures, regulations and contract provisions; use
initiative and sound judgment
within established guidelines; organize, coordinate, and
prioritize a variety of assignments withvarying deadlines; work
effectively under pressure with frequent interruptions; handle
difficult,
confidential and sensitive assignments; organize and maintain a
variety of confidential and
statistical records; reports and files; research, compile and
summarize informational materials,and prepare periodic and special
reports; interpret data, state conclusions and offer
recommendations; utilize computer software including word
processing and spreadsheet
applications; make accurate arithmetic calculations; use tact
and discretion in dealing with
employees and the public; maintain strict confidentiality;
compose correspondence and completeprojects from brief oral or
written instructions; type at a rate of 60 net words per minute
from
printed copy; communicate effectively, both orally and in
writing; establish and maintain good
working relationships with those contacted in the course of the
work.
Working Conditions/Physical Requirements: On a continuous basis,
sit at a desk for long
periods of time in front of a computer screen; intermittently
twist to reach equipment or suppliessurrounding desk; perform
simple grasping and fine manipulation; use telephone and
computer
keyboard on a daily basis; walking, bending, stooping and
reaching to access files, materials and
transport test material; and intermittently lift or carry boxes
of files and records weighing up to
20 pounds; may be required to work outside of normal business
hours to proctor recruitment
examinations.
Other Requirements: - Possession of a valid Class C California
driver =s license and a satisfactory
driving record.
Adopted: 2/92Revised: 4/01; 2/04
Approved: ______ Human Resources Manager
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