Http://asc.nsbe-space.org/2016 [email protected] Technical Paper Step-by Step Guide NSBE Space Special Interest Group Complete actions in GREEN in

http://asc.nsbe-space.org/[email protected]

Technical Paper Step-by Step Guide

NSBE Space Special Interest Group

Complete actions in GREEN in Microsoft Word or PowerPoint as

appropriate

Stop Sabotaging Your Career and Industry…Write a Technical Paper!


Space SIG Guarantee

If you have a science or engineering background and IF you are willing, you can be a published technical paper author by the close of the

2016 NSBE Aerospace Systems Conference


No Problem(“No Problem” Borrowed from In Living Color’s “Homeboy Used Car

Sale” Comedy Sketch)

Very busy schedule? No problem!

All your work is classified? No problem!

You don’t do technical work anymore? No problem!

Not willing to put in the effort? PROBLEM!!! Optional: Click image for link to video. Internet connection required.

Entertainment/Nostalgia Purposes Only.


Who Should Write Papers?

Scientists and Engineers involved in: Design Testing Development Manufacturing Production Operations Product termination


Why Write? Prevent technical information from

being lost Establish personal technical reputation Counter disparities in US engineering

workforce

Open your laptops…it’s time to write


Step OneDeclare Intent

This step can be completed in one 60-minute sittingBenefits for authors if Step One

completed by June 18, 2015


Select Idea for Paper Suggestions

Technical project you are working on now (work or Space SIG)

Topic you wrote emails back and forth to more than one colleague about in the last week

A project you have to present a status on at work The longest OR most interesting OR most rewarding

project you have worked on in the last 2-12 months Another project of extreme interest to you

Choose topic and write title or 1 phrase description now


Nothing to Write About? Classified work? Moved to management? Join a Space SIG project team

http://www.nsbe-space.org Project Areas

Arusha Long Range Lunar Rover East Africa Spaceport Feasibility Study Macho Mengi Interferometry Testbed Mars Desert Research Station NSBE Expedition Power Beaming Demonstration Unit Visions for Human Space Flight


Determine Audience Identify your audience – why are you writing to

them? What do they gain from this paper or how does it affect them? For a peer scientist/engineer to verify your methods,

results To document a new development/process/design To share an application for others to benefit from To convince peers or management to adopt a

recommendation Write a one-sentence description of your

audience and why you are writing to them


What Do You Expect to Share? Types of papers

A research paper - culmination and final product of an involved process of research, critical thinking, source evaluation, organization, and composition

Analytical or argumentative research Goal: argumentative research paper is persuasion, which means the

topic chosen should be debatable or controversial Goal: analytical asks a question on which author has taken no stance.

Paper is often an exercise in exploration and evaluation Practical applications paper Cutting-edge technical paper Experimental, comparative, design, or theoretical paper

Write a short description (5-7 sentence) summarizing the content you anticipate writing in the paper


Create an Outline Based on statements in your short description, create a

2-level outline of your paper with elements as follows in example

Each roman numeral should have at least an A and BI. Introduction of topic and purpose

A. Topic DescriptionB. Purpose for Sharing with Audience

II. History / background / contextIII. Research methods / data analysis / design process (may have

multiple instances of this section for each subtopic)IV. Results / findingsV. Conclusions / recommendationsVI. References / Works cited


Create a Short Abstract Using previous items as a guide, compose

a 100-150 word abstract Begin by turning outline into a paragraph Incorporate any details from the 5-7 sentence

short description not captured in the outline Stay within 100 (min) to 150 (max) word count

Modify the phrase from slide 2 into a coherent title if not already done


Submit Short Abstract Select ASC Paper Track

Aerodynamics and Aviation Aerospace Simulation & Testing Avionics and Software Communication and Navigation

Technologies for Space Applications Cubesat and Smallsat Platforms &

Technologies National Defense Aviation & Space

Systems Remote Sensing and Emerging Sensor

Technologies for Space

Robotic Technology and Control Systems for Space Applications

Space Commerce, Tourism, & Utilization Space Exploration Space Launch Vehicles & Spaceports Space Missions and Technologies –

Challenges and Lessons Learned Space Research of NSBE Space Science

Systems Engineering


Submit Short Abstract Create Paper Submission Account

https://cmt.research.microsoft.com/ASC2016

Complete author registration questions and upload short abstract

ATTENTION: Upload short abstract by June 18, 2015

for priority assistance from Technical Program Subcommittee


Step Two Compose Extended Abstract

Depending on personal speed, this step may require several weeks to complete


Begin Researching Topic Area

Compile relevant reports/documents from work or online searches (expected works cited / reference material)

Determine design / experiment / computational / etc. work you will need to perform


Revise and Expand Outline

Incorporate insights gained from initial research

Expand outline to 4-6 levels of detail


Prepare Word File Download ASC Technical Paper template

from http://www.nsbe-space.org/downloads/NSBE-ASC-PaperTemplate.doc

Rename template with the name of your paper. This is the file you will use for your extended abstract.

Incorporate outline into paper, with top level outline elements as Section Headings


Continue Research / Data Analysis / Design

Complete a first pass, addressing all sections of paper

Take notes directly into relevant section of paper Use proper quotations/citations when using another’s

work Be VERY careful to also add reference in References

section As notes are added, convert notes and lower

level outline into paragraphs


Complete Extended Abstract

Assess grammar, flow, and content in paper as research continues

Extended abstract is complete when paper is approximately 2 pages (>1000 words) and coherently written

Each section should be roughly 1/4 to 1/3 the length the section will be in the full paper

Log into paper submission portal and replace uploaded outline with 2 page extended abstract


Early Submission Benefits

Extended abstracts submitted by August 11, 2015 will receive priority placement and author assistance Technical Program Subcommittee will provide

feedback to improve final paper content Paper inclusion guaranteed even if total

number of submissions passing peer review exceeds conference capacity

Paper must still pass peer review for inclusion


Step Three Complete Draft of Full Paper

Depending on personal speed, this

step may require several weeks to

complete


Assess Feedback Receive comments from ASC peer-review Discuss with Track Chair any comments

requiring further clarification Ask for assistance for any difficult-to-

implement comments Incorporate feedback to paper and/or

continuing research


Complete and Submit Draft Paper

Complete research / data analysis / design Add new information to extended abstract to complete

paper (5-6 page length) Browse other aerospace proceedings (AIAA, IEEE, NSBE

ASC) if available to compare against your paper Proofread paper

Use spellcheck and grammar check Also read for errors Word cannot detect

Complete any company/agency review or clearance to release paper to conference

Upload paper to paper submission portal


Step FourPrepare Final Submission and

Presentation

Depending on personal speed, this step may require

1-2 weeks to complete


Finalize Paper Address / incorporate feedback from ASC

peer review Upload final, camera-ready paper to paper

submission portal Use outline and final paper to create a 20-

minute PowerPoint presentation Upload presentation to paper submission

portal


ASC Technical Paper Vision

Increase the visibility of our best African American

engineers via peer reviewed paper presentations, published conference

proceedings, and paper awards

Alter the worldview of African American aerospace industry professionals via the unprecedented gathering of

diverse technical talent


National Society of Black Engineers

Aerospace Systems Conference

August 24-27, 2016

Renaissance Arlington Capital View Hotel

Washington DC Metro Area

Documents

Http://asc.nsbe-space.org/2016 [email protected] Technical Paper Step-by Step Guide NSBE Space Special Interest Group Complete actions in GREEN in