AA/EO Specialist

Date Revised: 05/02/2019

JOB DESCRIPTION

Job title: AA/EO Specialist

Job Category: Exempt

PCLS: 30103

Salary Grade: G

Summary

Incumbents in the AA/EO position investigate allegations of discrimination, harassment, and retaliation, including alleged violations of University policies in accordance with Titles VI, VII, and IX as well as other federal and state laws and regulations.

Reporting and Supervisory Responsibilities

This position reports to the AA/EO Director. This classification has no supervisory responsibilities.

Typical Functions

1. Conducts intake of issues and complaints and assists in the investigation and resolution. 2. Receives initial intake from individuals, makes determination as to whether the issue is AA/EO

related.3. Provides instruction pertaining to the USU complaint procedure.4. Assists in the conduct of investigations to include interviewing relevant parties and reviewing

documentation in an objective, accurate, and timely fashion.5. Prepares forms and final reports pursuant to informal and formal complaint resolution.6. Develops and presents sexual harassment prevention, diversity, and other AA/EO related

training to faculty, staff and students.7. Monitors the hiring process. Provides AA/EO briefing to faculty and exempt employee search

committees, as required.8. Works with HR and other appropriate entities to review and assist in the development and

enhancement of efficient and effective hiring procedures.9. Collects and analyzes data on all hiring actions and creates reports to meet federal and

University requirements and needs.10. Researches and analyzes data; prepares required and requested reports.11. Designs data and database formats and collects and catalogs useable data.12. Prepares miscellaneous job-related duties as assigned.

Knowledge, Skills, and Abilities

1. Ability to conduct thorough research and uncover facts.2. Ability to work independently and confidentially.3. Ability to conduct intake interviews, gather basic case information, and investigate allegations.

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AA/EO Specialist

Date Revised: 05/02/2019

JOB DESCRIPTION

4. Ability to understand, analyze, and interpret policies and procedures.5. Knowledge of University, state and federal laws and regulations pertaining to sexual

harassment/misconduct and discrimination.6. Ability to deal with emotional and sensitive issues.7. Ability to speak and write about sensitive subjects to faculty, students, staff, advisors, and

others.8. Ability to use discretion and maintain confidentiality.9. Computer skills, including word processing, spreadsheet and database software.

Minimum Qualifications

Bachelor’s degree plus three years of experience related to AA/EO is required.

Work Environment and Physical Requirements

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

Fundamental Abilities

Within the scope and complexity of each position’s responsibilities, each incumbent is expected to possess and demonstrate the following abilities:

1. Communicating : Communicates effectively both verbally and in writing. 2. Problem solving : Analyzes information and evaluates results to select the best solution and solve

problems. 3. Monitoring : Measures performance of self; makes improvements and takes appropriate

corrective action.4. Critical Thinking : Comes to well-reasoned conclusions, solutions, and approaches to problems.5. Team Building : Works to create a team-based environment. Consistently demonstrates

cooperative behavior with colleagues, supervisors, and customers.6. Active Listening : Gives full attention when others are speaking; listens to understand, asks

questions as appropriate, and does not interrupt.7. Service Orientation : Actively seeks opportunities to help others.8. Conflict Resolution : Acts professionally when encountering customers who, at times, may be

frustrated.

Core Characteristics

As representatives of Utah State University and primary contributors to its mission, all employees are expected to demonstrate the following characteristics:

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AA/EO Specialist

Date Revised: 05/02/2019

JOB DESCRIPTION

1. Take initiative.2. Maintain confidentiality.3. Be accountable.4. Behave ethically.5. Be honest and trustworthy.6. Demonstrate a strong work ethic.7. Be inquisitive.

8. Be detail oriented.9. Be self-motivated.10. Efficiently manage multiple tasks.11. Be a team player.12. Be committed to improving USU.

Disclaimer

This position description indicates the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.

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