Library Assistant Senior

Date Revised: 11/19/2018

JOB DESCRIPTION

Job title: Library Assistant Senior

Job Category: Non-Exempt

PCLS: 50033

Salary Grade: C

Summary

Incumbents in the Library Assistant position perform work in various units of the library. Incumbents assist patrons in the use of library resources and materials as well as provide technical support for library operations and systems. They use library related computer application programs, personal computer application programs, and computer equipment on a daily basis.

Distinguishing Characteristics

The Library Assistant Senior is distinguished from the Library Assistant in that incumbents in the Senior level have the knowledge, experience, and ability to perform duties that are complex and/or technical. For example, incumbents might create, edit, and maintain records and catalogs in databases and repositories, provide higher level research consultation or instruction sessions and/or provide additional guidance for student employees.

Reporting and Supervisory Responsibilities

The Library Assistant Senior reports to a Library Professional. This classification trains and guides student and benefited employees.

Typical Functions

1. Assists patrons in the use of library resources and materials, in person and/or via email.2. May teach library instruction sessions.3. May provide individual research consultations in person or online.4. Provides reference service at the Information desk, Library Media Collections, Special Collections

and Archives, and Circulation Desk.5. Oversees maintenance of office equipment, including scanners and digital camera.6. Creates and maintains statistical data, reports, and databases.7. Operates the database and mechanical features of the Borrower Automated Retrieval Network

(BARN). 8. Processes and monitors interlibrary loan requests.9. Ensures that subscribed resources are functioning, accessible, and easy to use.10. Assists graduate students in tracking and submitting theses and dissertations.11. Coordinates creation and upload of content to Digital Commons.

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Library Assistant Senior

Date Revised: 11/19/2018

JOB DESCRIPTION

12. Coordinates the acquisition, preparation, and digitization of materials for digital collections.13. Performs minor book and document repair and builds supports/enclosures.14. Monitors collection storage climates.15. Participates in staging, fabrication, and building of exhibition spaces, including matting and

framing of exhibition materials.16. Assists in creating and printing of graphic design work.17. Uses various record formats (e.g. machine readable cataloging, Dublin Core, etc.) to create and

edit records in various databases and repositories.18. Exercises judgment to interpret local, national, and international rules along with a variety of

software systems, to create and edit and catalogs and records.19. Maintains various databases and catalogs; troubleshoots technical problems; and migrates

records to new systems.20. Coordinates projects, provides training, reviews work, and provides guidance for employees. 21. Guides student employee’s daily work and projects including maintaining schedules and

approving time cards.22. Performs miscellaneous job-related duties as assigned.

Knowledge, Skills, and Abilities

1. Knowledge of or ability to learn library related computer programs.2. Computer skills, including Word, Excel, and web browsers.3. Ability to meet deadlines.4. Ability to establish and maintain effective work relationships with students, faculty, staff, and

public patrons.5. Ability to organize work effectively, conceptualize and prioritize objectives, and exercise

judgement.6. Knowledge of the principles and procedures of professional library work including methods,

practices, and techniques of library original and copy cataloging and classification.7. Knowledge of computerized cataloging, bibliographic and circulation system databases.8. Knowledge of standard bibliographic sources, bibliographic form, and verification tools.

Minimum Qualifications

Three years of experience; or an associate degree plus two years of experience; or Bachelor’s degree in a relevant field is required.

Work Environment and Physical Requirements

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily occasional temperature changes. Employees are occasionally required to stand, sit, sort, hold, squat, stoop, walk, write, and reach with hands and arms.

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Library Assistant Senior

Date Revised: 11/19/2018

JOB DESCRIPTION

Fundamental Abilities

Within the scope and complexity of each position’s responsibilities, each incumbent is expected to possess and demonstrate the following abilities:

1. Communicating : Communicates effectively both verbally and in writing. 2. Problem solving : Analyzes information and evaluates results to select the best solution and solve

problems. 3. Monitoring : Measures performance of self; makes improvements and takes appropriate

corrective action.4. Critical Thinking : Comes to well-reasoned conclusions, solutions, and approaches to problems.5. Team Building : Works to create a team-based environment. Consistently demonstrates

cooperative behavior with colleagues, supervisors, and customers.6. Active Listening : Gives full attention when others are speaking; listens to understand, asks

questions as appropriate, and does not interrupt.7. Service Orientation : Actively seeks opportunities to help others.8. Conflict Resolution : Acts professionally when encountering customers who, at times, may be

frustrated.

Core Characteristics

As representatives of Utah State University and primary contributors to its mission, all employees are expected to demonstrate the following characteristics:

1.

2. Take initiative.3. Maintain confidentiality.4. Be accountable.5. Behave ethically.6. Be honest and trustworthy.7. Demonstrate a strong work ethic.

8. Be inquisitive.9. Be detail oriented.10. Be self-motivated.11. Efficiently manage multiple tasks.12. Be a team player.13. Be committed to improving USU.

Disclaimer This position description indicates the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.

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Library Assistant Senior

Date Revised: 11/19/2018

JOB DESCRIPTION

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