HRMS Version 2.0

7/30/2019 HRMS Version 2.0

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COMPANYBRANCH

TECHNICAL USER MANUAL HRMS

Version 2.0

Date:

Prepared by


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I. PROPRIETARY NOTICE

This document is the property of ACCEL ICIM FRONTLINE LTD. and is furnished with the understanding thatthe information herein will be held in confidence and will not be duplicated, used, or disclosed either in whole orin part without written consent from ACCEL ICIM FRONTLINE LTD. It is furnished for the partial fulfillment ofapplication Software supplied to M/s COMPANY1 ZINC LIMITED, KERALA. It is to be used solely by theemployees of COMPANY1 ZINC LIMITED, COMPANY1PURAM, COCHIN, KERALA for using HRMS software

developed by ACCEL ICIM FRONTLINE LTD and implemented at COMPANY1 ZINC LIMITED, KERALA. Thisdocument is not to be released or disclosed to other parties.

II. Preface

Accel ICIM Frontline Ltd, Chennai has developed HRMS Product for Company, Cochin, Kerala after conductinga detailed study at their factory. After development the same was implemented and is now online.

This technical document is part of the product, which helps the user to understand the technical details. Thepurpose of the document is to give a clear understanding on the technical development, the forms, the names oftables used, and the relationship with other tables.

It is assumed that the reader has knowledge on Oracle 9i, Forms 6i since the technical terms have been used inthis document.

III. Getting Started

The product requires the following environment for smooth functioning:

Windows 2000 / NT 4.0 with required patchesOracle 9i and above in ServerDeveloper 6i Run time in client nodesWindows 98/2000/NT Client

IV. Hardware Specifications are as follows:

Server Configuration - Pentium III 1 GB RAM, 40 GB HDD, CD ROM DriveNodes Configuration - Pentium III 128 MB RAM, 20 GB HDD

What has been mentioned is only a minimum configuration. But it is suggested that higher the configuration,better and speeder the performance.

V. Development Tools

Back End: Oracle 9iFront End: Developer 6i

VI. Introduction

A standard naming convention has been adopted throughout the Project. Hence it will be convenient for theuser to relate the screen and table name to the module they belong to.

During design, the features and capabilities that are available in Forms 6i has been used extensively. Also carehas been taken, so that the user feels convenient while using the product. Since, this product requires more ofdata entry the keyboard navigation has been used extensively and wherever possible, mouse navigation hasbeen used.


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Controls and checks, which are more prominent in data entry, is the key role in this product. When a record isnot getting saved, the error message shall display the reason for the same.

VII. Master

Wherever Master screen is provided, it is understood that the code should be unique. The Master code shallbe alphanumeric. However, we suggest that numeric code is followed, so that the printing of the reports shall be

in the same order of the Code.

VIII. Basics

Almost all the tables will have common fields. The purpose and the default value stored in these columns aredetailed below.

DEL_FLAG Not Null VARCHAR2 1 I Inactive A Active

USER_ID Not Null VARCHAR2 10 To capture the name of the user to makes the entryor modification

LAST_MODT_DT Not Null DATE 7 To Capture the last modified date of the record

COMPANY_CODE Not Null VARCHAR2 5 1- Default Company Code.

BRANCH_CODE Not Null VARCHAR2 5 2- Default Branch Code

Since this was customized from the existing product, some columns in the table might have not been used andmay not be required. Hence these columns might have not used and has been mentioned in the Remarks ofthe Table.

IX. Error

Whenever there is data error by the user, the error message shall mention the type of error. However, if there isa database error the same shall be displayed with ORA-XXXXX and the text of the error. For Ora error, pleasenote that it is Oracle error.

X. Assumption

This document assumes that the reader/user has working knowledge of your business areas processes andtools. It also assumes you are familiar with Basic Computer knowledge. More so on Oracle database andDeveloper 6i.

We suggest you take instructions on the process of the Company from the sources available in the organisation

The HRMS module developed is bifurcated into various Sub Modules as required by M/s Company1. Thetechnical document is also grouped based on the bifurcation of the HRMS.

General

Attendance

Payroll

Annual Process Provident Fund

Recruitment

Income Tax


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XI. Contact

In case of any help required please contact:

The General ManagerESS DivisionAccel ICIM Frontline Limited75, Nelson Manickam Road

AminjikaraiChennai 600 029India

Phone: 23741856


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1. General

1.1 Master

1.1.1 Award Master

Name of the Form: PR_FM_AWARD_MASTER

This screen captures the list of awards given to employees in Company1. Award code must be unique and theuser enters description. This can be selected in Award details of the Employees in Employee Master.

Table Used

PR_AWARD_MASTER Master Table

Table Description

PR_AWARD_MASTERColumn Name Data Type Null Level Remarks

AWARD_CODE VARCHAR2 6 Not Null Enter the Award Code

DESCRIPTION VARCHAR2 100 Null Enter the Description of the Award

USR_ID_C VARCHAR2 10 Not Null

LAST_MODT_DT DATE Not Null

DEL_FLAG VARCHAR2 1 Not Null


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1.1.2 Bus Charges

Name of the Form: PL_FM_BUSCHRG_M

This screen is used to enter the Bus charges chargeable for the employee for utilizing the Bus services of theorganization, so that the same will be deducted from salary. Clock No is selected from the LOV and the userenters all other fields. If the Employees bus deduction is applicable for all shifts then the user select the All Shiftor other wise specific Shift wise.

Whenever rate is revised, one more entry to be executed with Effect from date and the revised value.

Table Used

PL_EMP_BUS_CHAR_M Master Table

Related Tables

PR_EMPLOYEE_MASTER Master Table

Table Description

PL_EMP_BUS_CHAR_M

Column Name Data Type Null Level Remarks

EMP_CODE VARCHAR2 20 Not Null Based on the Clock No. the filed is updated

RATE_UP NUMBER 5,2 Not Null Upwards rate for the transport

RATE_DOWN NUMBER 5,2 Not Null Downwards rate for the transport

EFFECT_FROM DATE Null The rate effective from this date

CLOCK_NO VARCHAR2 10 Null Select the Clock number of the employee fromLOV (PR_EMPLOYEE_MASTER)


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SHIFT VARCHAR2 1 Null Select whether All Shift or Shift Wise.Select the value from Combo box.

SAT_FLAG CHAR 1 Null Select whether Yes or No if Saturday theemployee uses the service

COMPANY_CODE VARCHAR2 5 Not Null

BRANCH_CODE VARCHAR2 5 Not Null




1.1.3 Category Master

Name of the Form: PR_CATEGORY_MASTER

This screen is used to enter the Category Master that exists in the organization so that the same will be selectedwhile enter the Employee Category in Employee Master. And also this is considered while process the Payrolland Annual process. The user enters all the fields and the Category code must be unique.

Table Used

PR_CATEGORY_MASTER Master Table


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Table Description

PR_CATEGORY_MASTER


CATEGORY_CODE VARCHAR2 20 Not Null Enter the Category Code

DESCRIPTION VARCHAR2 50 Null Enter the Description




1.1.4 DA Master

Name of the Form: PL_FM_DA_MASTER

This screen used to enter the CPI Points and Rate of DA(Dearness Allowance) for the month. This can be usedwhile Payroll Processing. Here the DA amount is automatically calculated from entered CPI Points, Less Pointsand Rate.

Table Used

PL_DA_MASTER Master Table


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Table Description

PL_DA_MASTER


ED_CODE VARCHAR2 20 Not Null Default value will be 1002 which isthe ED Code for DA.

CPI_POINTS NUMBER 5 Not Null Enter the CPI Points

RATE NUMBER 10,2 Null Enter the Rate per point

LESS_POINTS NUMBER 5 Null Enter the Less Points

START_DATE DATE Not Null Enter start date of the month

END_DATE DATE Null Enter the end date of the month






1.1.5 Department Master

Name of the Form: PR_FM_DEPARTMENT_MASTER

This screen is used to identify the Departments and master the same. Enter the Department code anddescription so that the same will be selected in Employee Master. The user enters all the fields.


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Table Used

PR_DEPARTMENT_MASTER Master Table

Table Description

PR_DEPARTMENT_MASTER


DEPT_CODE VARCHAR2 20 Not Null Enter the Department Code

DEPT_NAME VARCHAR2 100 Null Enter the Department Name

SUB_DEPT_CODE VARCHAR2 5 Null Enter the Sub Department Code

SUB_DEPT_NAME VARCHAR2 100 Null Enter the Sub Department Name

DEPT_MAST_CODE NUMBER 4 Null Not Used




1.1.6 Dependant Master

Name Of The Form: PR_FM_DEPENDENT_MASTER

This form is used to identify and enter different dependants list as master. Dependant code and description is tobe entered by the user. This can be used in Employee Dependent Details.

Tables Used

PR_DEPENDENT_CODE_MASTER Master Table


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Table Name

PR_DEPENDENT_CODE_MASTERColumn Name Data Type Null Level RemarksDEPENDENT_CODE VARCHAR2 20 Not Null Enter the Dependent CodeDESCRIPTION VARCHAR2 50 Null Enter the Dependent DescriptionUSR_ID_C VARCHAR2 10 Not NullLAST_MODT_DT DATE 7 Not Null


1.1.7 Designation Master

Name Of The Form: PR_FM_DESIGNATION_MASTER

This form is used to enter a set of master data of Designations that exist in the organization, so that the samewill be selected during the transaction entry. Designation code and description to be entered by the user.

Tables Used

PR_DESIGNATION_MASTER Master Table

Table Name:

PR_DESIGNATION_MASTERColumn Name Data Type Null Level RemarksDESIGNATION_CODE VARCHAR2 20 Not Null Enter the Designation CodeDESIGNATION VARCHAR2 50 Not Null Enter the Name of the DesignationUSR_ID_C VARCHAR2 10 Not NullLAST_MODT_DT DATE 7 Not NullDEL_FLAG VARCHAR2 1 Not Null


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1.1.8 Dispensary Master

Name of the Form: PL_FM_DISPENSARY_M

This screen is used to enter the ESI Dispensary master data. This is linked to the Dispensary of the employeein the employee master.

Table Used

PL_DISPENSARY_M Master Table

Related Table

GE_T_ADDIN_M Master Table

Table Description

PL_DISPENSARY_MColumn Name Data Type Null Level Remarks

DISP_CDE VARCHAR2 5 Not Null Enter the Dispensary Code

DESCRIPTION VARCHAR2 100 Not Null Enter the Dispensary Description

C_ADD_CD VARCHAR2 15 Not Null Selected from LOV (GE_T_ADDIN_M)





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1.1.9 Employee Master

Name Of The Form: PR_FM_EMPLOYEE_MASTER

This form is used to enter individual Employees Information. Every field is user entry. Employees Personnelinformation is entered in this screen.

Tables Used


PR_EMP_PHOTO Transaction Table

Related Tables



PR_CATEGORY_MASTER Master Table

PR_MARITAL_MASTER Master Table

PR_STATUS_MASTER Master Table

PR_LOCATION_MASTER Master Table

PL_DISPENSARY_M Master Table

PR_GRADE_MASTER Master Table

PL_PRODGRP_M Master Table


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Table Name:

PR_EMPLOYEE_MASTERColumn Name Data Type Null Level RemarksEMP_CODE VARCHAR2 20 Not Null Enter the employee code (primary key)EMP_NAME VARCHAR2 150 Null Enter the employee nameDESIGNATION_CODE VARCHAR2 20 Null Select the Designation from LOV

(PR_DESIGNATION_MASTER)

GRADE_CODE VARCHAR2 20 Null Select the grade from LOV(PR_GRADE_MASTER)

DEPT_CODE VARCHAR2 20 Null Select the Department from LOV(PR_DEPARTMENT_MASTER)

COST_CODE VARCHAR2 20 Null Foreign Key Reference for PR_WRK_CENTER_MASTER

CATEGORY_CODE VARCHAR2 20 Null Select category code from LOV(PR_CATEGORY_MASTER)

MACHINE_CODE VARCHAR2 20 Null Not usedCENTRE_CODE VARCHAR2 20 Null Not usedTECH_NONTECH VARCHAR2 2 Null Technical or Non Technical - User entryPF_NO VARCHAR2 10 Null Enter the PF number ESI_NO VARCHAR2 10 Null Enter the ESI number

PASSPORT_NO VARCHAR2 20 Null User entryPASSPORT_VALID_DT DATE 7 Null User entryR_EMP_CODE VARCHAR2 20 Null Fetched from

PR_EMPLOYEE_MASTERDATE_OF_JOIN DATE 7 Null Enter the Date of Joining of the

employeeDATE_OF_CONFIRM DATE 7 Null Enter the confirmation date of the

employeeDATE_OF_BIRTH DATE 7 Null Enter the Date of Birth of the employeeDATE_OF_MARRIAGE DATE 7 Null Enter the date of marriage of the

employeeNATIVE VARCHAR2 50 Null Enter the nativeRELIGION VARCHAR2 30 Null Enter the religion

SEX VARCHAR2 1 Null Select if male or femaleBLOOD_GROUP VARCHAR2 10 Null Select the blood group from the listIDENTIFICATION_MARK1

VARCHAR2 150 Null Enter the Identification mark1

IDENTIFICATION_MARK2

VARCHAR2 150 Null Enter the Identification mark2

MARITAL_CODE VARCHAR2 1 Null Select the marital status of theemployee fromPR_MARITAL_MASTER

SPOUSE_NAME VARCHAR2 100 Null Enter the name of SpouseVEHICLE_NAME VARCHAR2 50 Null User entryVEH_REG_NO VARCHAR2 20 Null User entrySHOE_SIZE VARCHAR2 2 Null User entrySTATUS_CODE VARCHAR2 20 Not Null Select the Status of the employee from

PR_STATUS_MASTERSTATUS_DATE DATE 7 Null Enter the status date if there is a

change in the Status CodeCURRENT_DESIGNATION

VARCHAR2 50 Null Designation flow based on theDesignation Code above. However,the user can modify the designation ofthe employee.

CURRENT_BASIC NUMBER 13,3 Null Enter the current basicINCREMENT_DATE DATE 7 Null Enter the increment dateUSR_ID_C VARCHAR2 10 Not Null


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LAST_MODT_DT DATE 7 Not NullDEL_FLAG VARCHAR2 1 Not Null

DISPENSARY VARCHAR2 50 Null Not UsedLOCATION_CODE VARCHAR2 20 Null User EntryVEG_NONVEG VARCHAR2 1 Null User EntryDATE_OF_TRAINING DATE 7 Null Select training date from LOVDATE_OF_PROBATION DATE 7 Null Select probation date from LOVLIC_GROUP_NO VARCHAR2 15 Null User EntryLIC_GRATUITY_NO VARCHAR2 15 Null User EntryRSN_FOR_LV_SRVC VARCHAR2 50 Null Enter the reason for leaving the

organisationSALES_REP_FLAG VARCHAR2 1 Null Not usedSUR_NAME VARCHAR2 100 Null Not usedLIC_POLICY_NO VARCHAR2 20 Null User EntryZONE_CDE VARCHAR2 5 Null Not usedREGION_CDE VARCHAR2 5 Null Not usedDIVISION_CDE VARCHAR2 5 Null Not usedREPORTING_TO VARCHAR2 20 Null Not usedFUN_REP_TO1 VARCHAR2 20 Null Not usedFUN_REP_TO1 VARCHAR2 20 Null Not used

REF_EMP VARCHAR2 20 Null Select the employee Code if theemployee is related to another in theorganization

AREA_CODE VARCHAR2 5 Null Not usedEMP_TYPE_CODE VARCHAR2 5 Null Select employee type from LOVHEIGHT NUMBER 3 Null Enter the heightWEIGHT NUMBER 3 Null Enter the weightNO_OF_CHLDRN NUMBER 2 Null Enter the number of childrenDRI_LICENCE_NO VARCHAR2 20 Null Enter the Driving license number INCM_TAX_NO VARCHAR2 20 Null User EntryFIRST_AIDERS CHAR 1 Null Enter using check buttonEMERG_DRIVER CHAR 1 Null Enter using check buttonFIRE_FIGHTER CHAR 1 Null Enter using check button

PROD_GRP VARCHAR2 5 Null Select production group from LOV(PL_PRODGRP_M)

INTR_DEPT VARCHAR2 5 Null User EntryDOR DATE 7 Null User EntrySHIFT_GRP VARCHAR2 5 Null User EntryCASTE VARCHAR2 5 Null Not usedMOTHER_NAME VARCHAR2 50 Null Enter the mothers nameREL_TO_EMPMOBILE NUMBER 10 Null Not usedGEN_EMAIL VARCHAR2 50 Null Not UsedDISP_CDE VARCHAR2 5 Null Select the Dispensary code from LOV

(PL_DISPENSARY_M)CLOCK_NO VARCHAR2 10 Null Enter the clock noSTAG_GRADE VARCHAR2 20 Null User Entry

STAG_DT DATE 7 Null User EntryFPF_NO VARCHAR2 10 Null Enter the F_PF number EMP_DIST VARCHAR2 20 Null User EntryEMP_MOTHER_TONGUE

VARCHAR2 20 Null Enter the mother tongue

EMP_MEMBERSHIP_NO

VARCHAR2 10 Null Enter the Employees Member Ship No.

EMP_NATIONALITY VARCHAR2 20 Null Enter the Employees NationalityFATHER_NAME VARCHAR2 150 Null Enter the Fathers nameBRANCH_CODE VARCHAR2 5 NullCOMPANY_CODE VARCHAR2 5 Not Null


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PRIMARY KEY- > PR_PK_EMPM_EMP_CDE (EMP_CODE)

PR_EMP_PHOTO


EMP_CODE VARCHAR2 20 Not Null Updated from PR_EMPLOYEE_MASTER

E_PHOTO BLOB Null On clicking the space, select the photo(file) fromthe path it is available to save.





Employees Personal information is entered in this screen. The values are stored in the tablepr_employee_master above.


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Employees Contact, Permanent, Emergency Address is entered in this screen.

Tables Used

PR_ADDRESS_DETAIL Transaction Table

Table Name:

PR_ADDRESS_DETAILColumn Name Data Type Null Level RemarksEMP_CODE VARCHAR2 20 Not Null Emp_Code from the above

pr_employee_masterCONTACT_ADDRESS1 VARCHAR2 100 Null Enter the Contact Address 1CONTACT_ADDRESS2 VARCHAR2 100 Null Enter the Contact Address 2CONTACT_ADDRESS3 VARCHAR2 100 Null Enter the Contact Address 3C_CITY VARCHAR2 25 Null Enter the cityC_STATE VARCHAR2 25 Null Enter the StateC_PINCODE VARCHAR2 10 Null Enter the pincodeC_PHONE_NO VARCHAR2 20 Null Enter the phone number C_FAX_NO VARCHAR2 15 Null Enter the fax number C_EMAIL_ID VARCHAR2 25 Null Enter the email idPERMANENT_ADDRESS1 VARCHAR2 100 Null Enter the permanent Address1PERMANENT_ADDRESS2 VARCHAR2 100 Null Enter the permanent Address2PERMANENT_ADDRESS3 VARCHAR2 100 Null Enter the permanent Address3P_CITY VARCHAR2 25 Null Enter the Permanent cityPnSTATE VARCHAR2 25 Null Enter the Permanent stateP_PINCODE VARCHAR2 10 Null Enter the Permanent PincodeP_PHONE_NO VARCHAR2 20 Null Enter the Permanent Phone no


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P_FAX_NO VARCHAR2 15 Null Enter the Permanent fax noP_EMAIL_ID VARCHAR2 25 Null Enter the Permanent email idEMERGENCY_ADDRESS1 VARCHAR2 100 Null Enter the EmergencyAddress1EMERGENCY_ADDRESS2 VARCHAR2 100 Null Enter the EmergencyAddress2EMERGENCY_ADDRESS3 VARCHAR2 100 Null Enter the EmergencyAddress3E_CITY VARCHAR2 25 Null Enter the Emergency cityE_STATE VARCHAR2 25 Null Enter the Emergency stateE_PINCODE VARCHAR2 10 Null Enter the Emergency pincode

E_PHONE_NO VARCHAR2 20 Null Enter the Emergency phone noE_FAX_NO VARCHAR2 15 Null Enter the Emergency fax noE_EMAIL_ID VARCHAR2 25 Null Enter the Emergency emailedUSR_ID_C VARCHAR2 10 Not NullLAST_MODT_DT DATE 7 Not NullDEL_FLAG VARCHAR2 1 Not NullCOMPANY_CODE VARCHAR2 5 Not Null

Employees qualification details are entered in this screen.

Tables Used

PR_QUALIFICATION_DETAIL Transaction Table

Related Tables

PR_QUALIFICATION_MASTER Master table


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Table Name:

PR_QUALIFICATION_DETAILColumn Name Data Type Null Level RemarksEMP_CODE VARCHAR2 20 Not Null Emp_Code from pr_employee_master

aboveEDUCATION_CODE VARCHAR2 20 Null Enter the qualification codeSUBJECT VARCHAR2 40 Null Enter the subject

INSTITUTE VARCHAR2 150 Null Enter the InstituteYEAR_OF_PASSING NUMBER 4 Null Enter the passing year PERCENTAGE NUMBER 5,2 Null Enter the percentage of marksCLASS VARCHAR2 15 Null Enter the class passedQUALIFICATION_LEVEL

NUMBER 2 Null Enter the hierarchy of Qualification

EDUCATION_TYPE VARCHAR2 20 Not Null Enter the Qualification typeUSR_ID_C VARCHAR2 10 Not NullLAST_MODT_DT DATE 7 Not NullDEL_FLAG VARCHAR2 1 Not NullCOMPANY_CODE VARCHAR2 5 Not Null

Employees experience detail is entered in this screen.

Tables Used

PR_EXPERIENCE_DETAIL Transaction Table


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Table Name:

PR_EXPERIENCE_DETAILColumn Name Data Type Null Level RemarksEMP_CODE VARCHAR2 20 Not Null Emp_Code from the above

pr_employee_masterCOMPANY_NAME VARCHAR2 150 Null Name of the company where

he/she previously worked

DESIGNATION VARCHAR2 100 Null Designation of the employee inthe previous organization

FROM_DATE DATE 7 Null Enter the from dateTO_DATE DATE 7 Null Enter To dateSALARY NUMBER 6,2 Null Enter the salary drawnNO_OF_YEARS NUMBER 4 Null Enter the number of yearsUSR_ID_C VARCHAR2 10 Not NullLAST_MODT_DT DATE 7 Not NullDEL_FLAG VARCHAR2 1 Not NullCOMPANY_CODE VARCHAR2 5 Not Null

Employees Training detail is entered in this screen. However, entry will not be done in this screen. Entry fromthe Training module is shown here.

Tables Used

PR_TRAINING_DETAIL Transaction Table

Related Table

PR_TRAINING_MASTER Master Table


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Table Name:

PR_TRAINING_DETAILColumn Name Data Type Null Level Remarks

TR_CODE VARCHAR2 6 Not Null Select the Training CodeEMP_CODE VARCHAR2 20 Not Null Not shown in the screenFROM_DT DATE 7 Null Select from date of trainingTO_DATE DATE 7 Null Select to date of trainingUSR_ID_C VARCHAR2 10 Not NullLAST_MODT_DT DATE 7 Not NullDEL_FLAG VARCHAR2 1 Not NullCOMPANY_CODE VARCHAR2 5 NullBRANCH_CODE VARCHAR2 5 Null

This screen is used to capture the Transfer Details of employee. All the field values are selected from LOVexcluding the Type and Remarks. Type must be Transfer and Remarks field is entering by user.

Tables Used

PR_TRANSFER_DETAIL Transaction Table

Related Tables




PR_PRODGRP_M Master Table


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Table Name

PR_TRANSFER_DETAIL


EMP_CODE VARCHAR2 20 Not Null Primary key

CAREER_TYPE_CODE VARCHAR2 3 Not Null Select the type of transfer fromCombo box

CAREER_DATE DATE Null Select the career Date from LOV

FROM_DEPT_CODE VARCHAR2 20 Null Select the From dept code from LOVPR_DEPARTMENT_MASTER

TO_DEPT_CODE VARCHAR2 20 Null Select the to dept code from LOVPR_DEPARTMENT_MASTER

FROM_DESIGN VARCHAR2 20 Null Select the from design from LOVPR_DESIGNATION_MASTER

TO_DESIGN VARCHAR2 20 Null Select the to design from LOVPR_DESIGNATION_MASTER

FROM_GRADE VARCHAR2 20 Null Select the from design from LOVPR_GRADE_MASTER

TO_GRADE VARCHAR2 20 Null Select the to grade from LOVPR_GRADE_MASTER

FROM_BASIC NUMBER 15,2 Null Enter the from basic valueTO_BASIC NUMBER 15,2 Null Enter the To basic value

INCRE_VALUE NUMBER 8,2 Null Enter the increment value

FROM_GROUP VARCHAR2 5 Null Enter the from group

TO_GROUP VARCHAR2 5 Null Enter the to group

REMARKS VARCHAR2 100 Null Enter the remark







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This screen is used to enter the Nominee Details of the employee. Nominee type is selected from the list andthe user enters all other fields.

Tables Used

PR_NOMINEE_DETAIL Transaction Table

Table Name:

PR_NOMINEE_DETAILColumn Name Data Type Null Level RemarksEMP_CODE VARCHAR2 20 Not Null Emp_Code from the above

pr_employee_masterNOMINEE_NAME VARCHAR2 100 Not Null Primary KeyNOMINEE_TYPE VARCHAR2 3 Not Null Select the nominee type from

Combo boxNOMINEE_SEX VARCHAR2 1 Not Null Enter the Sex of the nominee

ADDRESS1 VARCHAR2 100 Null Enter the Address1ADDRESS2 VARCHAR2 100 Null Enter the address2ADDRESS3 VARCHAR2 100 Null Enter the address3PIN_CODE VARCHAR2 6 Null Enter the PincodeRELATIONSHIP VARCHAR2 20 Null Enter the relationshipPERCENTAGE NUMBER 05,02 Null Enter the percentageUSR_ID_C VARCHAR2 10 Not NullLAST_MODT_DT DATE 7 Not NullDEL_FLAG VARCHAR2 1 Not NullCOMPANY_CODE VARCHAR2 5 Not Null

PRIMARY KEY-> PR_PK_NOMND_ECD_NAME (EMP_CODE, NOMINEE_NAME)


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This screen is used to enter the Dependent details of the employee. Dependent code is selected from LOV. Theuser enters dependent Name and Data of birth.

Tables Used

PR_DEPENDENT_DETAIL Transaction Table

Related Tables

PR_DEPENDENT_MASTER Master Table

Table Name:

PR_DEPENDENT_DETAILColumn Name Data Type Null Level RemarksEMP_CODE VARCHAR2 20 Not Null Emp_Code from pr_employee_master

above

DEPENDENT_CODE VARCHAR2 20 Not Null Fetched fromPR_DEPENDENT_CODE_MASTER

DEPENDENT_NAME VARCHAR2 100 Null Enter the Department nameDATE_OF_BIRTH DATE 7 Null Enter the Date of BirthUSR_ID_C VARCHAR2 10 Not NullLAST_MODT_DT DATE 7 Not NullDEL_FLAG VARCHAR2 1 Not NullCOMPANY_CODE VARCHAR2 5 Not Null


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This screen is used for updating the employees career path (Promotions) in the organisation. The career type isselected from the list. From basic and To Basic is entered by the user. All other fields selected from LOV.Increment, Transfer and promotion use the same basic table.

Tables Used

PR_TRANSFER_DETAIL Master Table

Related Tables

PR_DEPARTMENT_MASTER From General

PR_DESIGNATION_MASTER From General

PR_GRADE_MASTER From General

PR_PRODGRP_M From General

Table Name

PR_TRANSFER_DETAIL


EMP_CODE VARCHAR2 20 Not Null Primary Key

CAREER_TYPE_CODE VARCHAR2 3 Not Null Select from the combo box

CAREER_DATE DATE Null Enter the promotion date

FROM_DEPT_CODE VARCHAR2 20 Null Select the from dept code from LOVPR_DEPARTMENT_MASTER

TO_DEPT_CODE VARCHAR2 20 Null Select the to dept code from LOVPR_DEPARTMENT_MASTER

FROM_DESIGN VARCHAR2 20 Null Select the from design from LOVPR_DESIGNATION_MASTER


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TO_DESIGN VARCHAR2 20 Null Select the to design from LOVPR_DESIGNATION_MASTER

FROM_GRADE VARCHAR2 20 Null Select the from grade from LOVPR_GRADE_MASTER

TO_GRADE VARCHAR2 20 Null Select the to grade from LOVPR_GRADE_MASTER

FROM_BASIC NUMBER 15,2 Null Enter the from basic

TO_BASIC NUMBER 15,2 Null Enter the to basic

INCRE_VALUE NUMBER 8,2 Null Updates the difference between To_Basic From_Basic

FROM_GROUP VARCHAR2 5 Null Enter the from group

TO_GROUP VARCHAR2 5 Null Enter the to group

REMARKS VARCHAR2 100 Null Enter the remark

USR_ID_C VARCHAR2 10 Null

LAST_MODT_DT DATE Null

DEL_FLAG VARCHAR2 1 Null



This screen used to enter the employees misconduct entries. The punishment code is selected from the LOV.Punishment type is select from the list. User enters all other fields.

Tables Used

PR_PUNISHMENT Transaction Table


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Related Tables

PR_PUNISHMENT_MASTER Master Table


Table Name:

PR_PUNISHMENTColumn Name Data Type Null Level RemarksEMP_CODE VARCHAR2 20 Null Emp_Code from the above

pr_employee_masterPUNISHMENT_CODE VARCHAR2 20 Not Null Select the punishment code

from LOVPR_PUNISHMENT_MASTER

DESCRIPTION_OF_PUNISHMENT

VARCHAR2 300 Null User entry

FROM_DATE DATE 7 Null Enter the from dateTO_DATE DATE 7 Null Enter the to dateREF VARCHAR2 100 Null Enter the referenceREMARKS VARCHAR2 100 Null Enter the remarksUSR_ID_C VARCHAR2 10 Not NullLAST_MODT_DT DATE 7 Not NullDEL_FLAG VARCHAR2 1 Not NullCOMPANY_CODE VARCHAR2 5 Not Null

Employees language detail is entered in this screen. When the check box is selected the value (tick marks) isread as Yes


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Tables Used

PR_TB_LANG_DETAIL Transaction Table

Related Tables

PR_TB_LANG_MASTER Master Table

Table Name:

PR_TB_LANG_DETAILCOLUMN NAME DATA TYPE NULL LEVEL REMARKSEMP_CODE VARCHAR2 20 Not Null Emp_Code from

Pr_Employee_Master aboveLANG_CDE VARCHAR2 20 Not Null Enter the language known from

PR_TB_LANG_MASTERLREAD VARCHAR2 1 Null Enter using check boxLWRITE VARCHAR2 1 Null Enter using check boxLSPEAK VARCHAR2 1 Null Enter using check boxUSR_ID_C VARCHAR2 10 Not NullLAST_MODT_DT DATE 7 Not NullDEL_FLAG VARCHAR2 1 Not NullCOMPANY_CODE VARCHAR2 5 Not Null

This screen is used to enter the details of award WON by the employee. Award code is selected from LOV. TheEmployee chooses other Fields.


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Table Used

PR_AWARD_DET Transaction Table

Related Tables

PR_AWARD_MASTER Master Table

Table Description

PR_AWARD_MASTER


DATE_OF_AWARD DATE Enter the date of award

REMARKS VARCHAR2 250 Y Enter the remarks

USR_ID_C VARCHAR2 10 Y

LAST_MODT_DT DATE Y

DEL_FLAG VARCHAR2 1 Y

INT_EXT_FLAG CHAR 1 Y Is the Award internal or External. Defaultvalue will be I

AWARD_CODE VARCHAR2 6 Y Enter the award name

EMP_CODE VARCHAR2 20 Y Primary key

1.1.10 Employee Type Master

Name of the Form: PR_FM_EMP_TYPE_MASTER

This screen is used to enter the Employee Type master data, which can be selected in Employee Master. This isalso used in Payroll Process.


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Table Used

PR_EMP_TYPE_MASTER Master Table

Table Description

PR_EMP_TYPE_MASTER


EMP_TYPE_CODE VARCHAR2 5 Null Enter the type code

DESCRIPTION VARCHAR2 100 Null Enter the description

COMPANY_CODE VARCHAR2 5 Null

BRANCH_CODE VARCHAR2 5 Null

USER_ID_C VARCHAR2 10 Null



1.1.11 Grade Master

Name Of The Form: PR_FM_GRADE_MASTER

This form is used to enter a set of master data and detail data so that the same will be selected during theprocess entry and also used for select the Grade in Employee Master. All the fields are to be entered by theuser.


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Tables Used


PR_GRADE_DET Detail Table

Table Name:

PR_GRADE_MASTERColumn Name Null Level Data Type RemarksGRADE_CODE Not Null VARCHAR2 20 Primary KeyGRADE Null VARCHAR2 20 Enter the gradeSCALE_OF_PAY Null VARCHAR2 50 Enter the scale of PayEFFECT_DATE Not Null DATE 7 Primary KeyUSR_ID_C Not Null VARCHAR2 10LAST_MODT_DT Not Null DATE 7DEL_FLAG Not Null VARCHAR2 1

PR_GRADE_DETColumn Name Null Level Data Type RemarksGRADE_CODE Not Null VARCHAR2 20 Foreign Key referenced by

Pr_Grade_MasterEFFECT_DATE Not Null DATE 7 Foreign Key referenced by

Pr_Grade_MasterFROM_BASIC Null NUMBER 13,3 Enter the from basicTO_BASIC Null NUMBER 13,3 Enter the to basicINC_AMT Null NUMBER 13,3 User EntryCOMPANY_CODE Not Null VARCHAR2 5BRANCH_CODE Not Null VARCHAR2 5USR_ID_C Not Null VARCHAR2 10LAST_MODT_DT Not Null DATE 7DEL_FLAG Not Null VARCHAR2 1


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1.1.12 Language Master

Name Of The Form: PR_FM_LANG_MASTER

This form is used to enter the Language code and description so that the same will be selected during theEmployee Language details entry. All the fields to be entered by the user.

Tables Used

PR_TB_LANG_MASTER Master Table

Table Name

PR_TB_LANG_MASTERColumn Name Null Level Data Type RemarksLANG_CDE Not Null VARCHAR2 20 Must be uniqueDESCRIPTION Null VARCHAR2 100 Enter the descriptionUSER_ID Not Null VARCHAR2 10LAST_MODT_DT Not Null DATE 7DEL_FLAG Not Null VARCHAR2 1

1.1.13 Leave Code Master

Name Of The Form: PR_FM_LEAVE_CODE_MASTER

This form is used to enter a set of leave types, which are applicable in the organisation so that the same will beselected during the process entry. All the fields to be entered by the user.


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Tables Used

PR_LEAVE_CODE_MASTER Master Table

Table Name:

PR_LEAVE_CODE_MASTERColumn Name Data Type Null Level RemarksLEAVE_CODE VARCHAR2 20 Not Null Primary keyDESCRIPTION VARCHAR2 30 Not Null Enter the descriptionNO_OF_DAYS NUMBER 2 Null Enter the no of days applicable for the

calendar yearCARRYOVER_FLAG VARCHAR2 1 Null If Yes, then the balance value for this

leave type shall be carried over to thenext calendar year during annual leaveprocess

LOP_FLAG VARCHAR2 1 Null If Yes, and during the salary process, for this leave type the Loss of Pay shall be

worked out.MAX_DAYS NUMBER 3 Null Enter the maximum days that can beaccumulated

CEIL_AMOUNT NUMBER 10 Null User EntryETYPE_CODE VARCHAR2 5 Null Enter the leave codeUSR_ID_C VARCHAR2 10 Not NullLAST_MODT_DT DATE 7 Not NullDEL_FLAG VARCHAR2 1 Not Null


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1.1.14 Leave Master

Name Of The Form: PR_FM_LEAVE_MASTER

This form is used to enter the opening balance leave during installation of the Software and it will be used in theLeave Transaction Entry. All the fields to be entered by the user. However, this screen can also be used to viewthe employee wise leave details for the specific calendar year by giving the start date of the calendar year.

Tables Used

PR_LEAVE_MASTER Transaction Table

Related table



Table Name:

PR_LEAVE_MASTERColumn Name Data Type Null Level Remarks

EMP_CODE VARCHAR2 20 Not Null Fetch the employee code fromPr_employee_masterLEAVE_CODE VARCHAR2 20 Not Null Fetch the leave type from

Pr_Leave_Code_MasterYEAR NUMBER 4 Not Null Calendar year of the balance. Not shown

in the screen.START_DATE DATE 7 Not Null Enter the start date of the financial year OPENING_BALANCE NUMBER 5,2 Null Enter the opening balance of the leave

type for the employeeNO_LEAVE_CREDITED NUMBER 5,2 Null Enter the leave credited for the leave type.NO_LEAVE_DEBITED NUMBER 05,0 Null Enter the debit value of the leave type.


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2CLOSING_BALANCE NUMBER 05,0

2Null Updated as Opening_balance +

no_leave_credited-no_leave_debitedUSR_ID_C VARCHAR2 10 Not NullLAST_MODT_DT DATE 7 Not NullDEL_FLAG VARCHAR2 1 Not NullCOMPANY_CODE VARCHAR2 5 Not Null

1.1.15 Leave Reason Master

Name Of The Form: PR_FM_LEAVE_REASON_MASTER

This form is used to enter a Leave Reason so that the same will be selected during the Leave Transaction entry.All the fields to be entered by the user.

Tables Used

PR_LEAVE_REASON_MASTER Master Table

Table Name:

PR_LEAVE_REASON_MASTERColumn Name Null Level Data Type RemarksREASON_CODE Not Null VARCHAR2 20 Enter the reason codeDESCRIPTION Not Null VARCHAR2 100 Enter the descriptionUSR_ID_C Not Null VARCHAR2 10LAST_MODT_DT Not Null DATE 7DEL_FLAG Not Null VARCHAR2 1


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1.1.16 License Master

Name of the Form: PR_FM_LICENTYP_M

This screen is used for enter the type of License as master data. The user enters all the fields and License codemust be unique.

Tables Used

PR_LICTYP_M Master Table

Table Name:

PR_LICTYP_M


LICENTYP_CD VARCHAR2 5 Not Null Enter the type code

LICEN_DESC VARCHAR2 100 Not Null Enter the type description


DEL_FLAG CHAR 1 Not Null


1.1.17 Marital Master

Name Of The Form: PR_FM_MARITAL_MASTER

This form is used to capture the marital status as master, so that the same will be selected during the processentry. All the fields to be entered by the user.


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Tables Used

PR_MARITAL_MASTER Master Table

Table Name:

PR_MARITAL_MASTERColumn Name Data Type Null Level RemarksMARITAL_CODE VARCHAR2 1 Not Null Primary keyDESCRIPTION VARCHAR2 50 Null Enter the material descriptionUSR_ID_C VARCHAR2 10 Not NullLAST_MODT_DT DATE 7 Not NullDEL_FLAG VARCHAR2 1 Not Null

1.1.18 Medical Master

Name Of The Form: PR_FM_MEDICAL_MASTER

This form is used to enter a set of master data so that the same will be selected during the process entry. All thefields to be entered by the user.


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The Selective shall capture the opening balance of Medical amount payable to the employee. This screen helpsto capture the data during the implementation stage.


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The Complete will process the Medical process, which carries over the previous year closing balance(unclaimed amount) as opening balance value to the next year by including the current year applicable value.This is a calendar year end process.

Tables Used

PR_MEDICAL_MASTER Master Table

Table Name:

PR_MEDICAL_MASTERColumn Name Data Type Null Level RemarksEMP_CODE VARCHAR2 20 Not Null Primary KeyYEAR NUMBER 4 Not Null Primary KeyOPENING_BALANCE NUMBER 13,3 Null Enter the opening balance

AMOUNT_CLAIMED NUMBER 13,3 Null Enter the amount claimedCLOSING_BALANCE NUMBER 13,3 Null Opening_balance-amount_claimedUSR_ID_C VARCHAR2 10 Not Null

LAST_MODT_DT DATE 7 Not NullDEL_FLAG VARCHAR2 1 Not NullCOMPANY_CODE VARCHAR2 5 Not Null

1.1.19 Post Master

Name of the Form: PR_FM_POST_MASTER

This screen used for enter the posts available in the organisation. This can be used in the Recruitment. TheUser enters all the fields and postcode must be unique.


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Tables Used

PR_TB_POST_MASTER Master Table

Table Name:

PR_TB_POST_MASTER


POST_CODE VARCHAR2 20 Not Null Enter the post code





1.1.20 Punishment Master

Name Of The Form: PR_FM_PUNISHMENT_MASTER

This form is used to enter a set of Punishment code and Description so that the same will be selected duringEmployees Punishment Detail entry. The user enters all the fields.


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Tables Used

PR_PUNISHMENT_MASTER Master Table

Table Name

PR_PUNISHMENT_MASTERColumn Name Data Type Null Level RemarksPUNISHMENT_CODE VARCHAR2 20 Not Null Enter the punishment codeDESCRIPTION_OF_PUNISHMENT

VARCHAR2 100 Null Enter the punishment description

USR_ID_C VARCHAR2 10 Not NullLAST_MODT_DT DATE 7 Not NullDEL_FLAG VARCHAR2 1 Not Null

1.1.21 Qualification Master

Name Of The Form: PR_FM_QUALIFICATION_MASTER

This form is used to enter Education code and Description so that the same will be selected during theemployees Qualification Detail entry. The Education code must be unique. All the fields to be entered by theuser.


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Tables Used

PR_QUALIFICATION_MASTER Master Table

Table Name

PR_QUALIFICATION_MASTERColumn Name Data Type Null Level RemarksEDUCATION_CODE VARCHAR2 20 Not Null Primary keyDESCRIPTION VARCHAR2 50 Null Enter the descriptionMARKS NUMBER 2 Null Enter the marksUSR_ID_C VARCHAR2 10 Not NullLAST_MODT_DT DATE 7 Not NullDEL_FLAG VARCHAR2 1 Not Null

1.1.22 Signing Authority Master

Name of the Form: PR_FM_SIGN_AUTH

This screen is used for enter the signing authority details, can be used in various reports which are required forsign. The user enters all the fields and manager code must be unique. Whenever there is a change in thesigning authority, the record or data need not be modified. One more entry with Effect from has to be entered.


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Tables Used

TB_SIGN_AUTH Master Table

Table Name

TB_SIGN_AUTH

Column Name Data Type Null Level RemarksEMP_MGR_CODE VARCHAR2 20 Null Enter the manager code

EMP_NAME VARCHAR2 100 Null Enter the employee name

DESIG VARCHAR2 100 Null Enter the employee designation

EFF_FROM DATE Null Enter the effective date from




1.1.23 Skill Code Master

Name Of The Form: PR_FM_SKILL_CODEMASTER

This form is used to enter a set of master data so that the same will be selected during the process entry. All thefields to be entered by the user.


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Tables Used

PR_TB_SKILL_CODEMASTER Master Table

Table Name:

PR_TB_SKILL_CODEMASTER

Column Name Data Type Null Level RemarksSKILL_CDE VARCHAR2 20 Not Null Enter the skill codeDESCRIPTION VARCHAR2 100 Null Enter the skill descriptionUSER_ID VARCHAR2 10 Not NullLAST_MODT_DT DATE 7 Not NullDEL_FLAG VARCHAR2 1 Not Null

1.1.24 Status Master

Name Of The Form: PR_FM_STATUS_MASTER

This form is used to enter a set of master data so that the same will be selected during the process entry. All thefields to be entered by the user


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Tables Used

PR_STATUS_MASTER Master Table

Table Name:

PR_STATUS_MASTERColumn Name Data Type Null Level RemarksSTATUS_CODE VARCHAR2 20 Not Null Enter the status codeDESCRIPTION VARCHAR2 50 Null Enter the status descriptionUSR_ID_C VARCHAR2 10 Not NullLAST_MODT_DT DATE 7 Not NullDEL_FLAG VARCHAR2 1 Not Null

1.1.25 Work Day Calendar

Name Of The Form: FM_WORK_DAY_CALENDAR

This form is used to enter the Holidays viz. Festival Holidays, National Holidays and Weekend details for aCalendar Year so that the same will be selected during the process. This is also considered while processingthe Attendance and Payroll.


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Tables Used

TB_WORK_DAY_CALENDAR Transaction Table

Related Tables

TB_CAL_YEAR_MST From Prerequisite

Table Name:

TB_WORK_DAY_CALENDARColumn Name Data Type Null Level RemarksW_YEAR NUMBER 4 Not Null Foreign Key (FK_WK_CAL). Fetched from

TB_CAL_YEAR_MSTW_DATE DATE 7 Not Null Enter the Leave date.HOLIDAY_FLAG VARCHAR2 1 Not Null Foreign Key (FK_WDFLAG). Fetched from

TB_WORK_DAY_FLAGDESCRIPTION VARCHAR2 100 Null Enter the description

USER_ID VARCHAR2 10 Not NullLAST_MODT_DT DATE 7 Not NullDEL_FLAG VARCHAR2 1 NullCOMPANY_CODE VARCHAR2 5 Not NullBRANCH_CODE VARCHAR2 5 Not Null


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2. Attendance

2.1 Master

2.1.1. Shift Employee Details

Name of the Form: MN_FM_SHIFT_EMP

This Screen used to enter the employees shift group details. Shift Group, Employee Code has the LOV. TheUser enters all other fields. This helps to link the employee to a shift group for processing the shift. This is onetime entry to identify the employee to a Shift Group. Whenever the employee moves from one shift group toanother the same should be modified immediately to that the next process, he is identified in a different shiftgroup.

Table used

TB_SHIFT_EMP Transaction Table

Related Tables

TB_SHIFT_GROUP Master Table


PR_SHIFT_MASTER Master Table

Table Description

TB_SHIFT_EMP


SHIFT_GROUP VARCHAR2 10 N Select from the LOV TB_SHIFT_GROUP

EMP_CODE VARCHAR2 20 N Select from the LOV


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PR_EMPLOYEE_MASTER

DEPT_CODE VARCHAR2 5 Y Not Used

VALID_DATE DATE Y Enter the validate / effect date

SHIFT_CODE VARCHAR2 10 N Enter the shift code PR_SHIFT_MASTER

SCYCLE NUMBER 2 Y Not used

DEL_FLAG VARCHAR2 1 Y

USER_ID VARCHAR2 10 Y

LAST_MODT_DT DATE YCOMPANY_CODE VARCHAR2 5 Y

BRANCH_CODE VARCHAR2 5 Y

2.1.2. Shift Group Details

Name of the Form: MN_FM_SHIFT_GROUP

The link between Shift Group and the rotating shifts are identified. For example, if A-group has to come in threeshifts, A is identified in Shift group and three shift codes are entered in the detail below. This is one time entryduring implementation. The user enters all the fields and shift group must be unique.

Table Used

TB_SHIFT_GROUP Master Table

TB_SHIFT_TEMP Detail Table

Tables Description

TB_SHIFT_GROUP



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SHIFT_GROUP_CODE VARCHAR2 10 Not Null Primary Key


SHIFT_FLAG VARCHAR2 1 Null Default Value will be N

USER_ID VARCHAR2 10 Not Null

LAST_MODT_DT DATE 7 Not Null




TB_SHIFT_TEMP


SHIFT_GROUP_CODE VARCHAR2 10 Not Null Fetch from Tb_Shift_Group

SHIFT_CODE VARCHAR2 10 Null Fetch from Pr_Shift_Master

SHIFT_FLAG CHAR 1 Null Not Used

SHIFT_NO NUMBER 1 Null Not Used






2.1.3. Shift Master

Name of the form: PR_FM_SHIFT_MASTER

This is used for entering the Shift Information. These details are used in attendance process for give attendanceand calculate late hours of an employee. All the fields are User entry and the Shift code must be Unique.


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Table Used



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Table Description

PR_SHIFT_MASTER


SHIFT_CODE VARCHAR2 5 Not Null Unique Key

SHIFT_DESC VARCHAR2 100 Not Null Enter the shift description

START_TIME VARCHAR2 5 N Enter the start time of the shift

END_TIME VARCHAR2 5 N Enter the end time of the shift

BREAK_ST_TIME VARCHAR2 5 Y Enter the start break time of the shift

BREAK_END_TIME VARCHAR2 5 Y Enter the end break time of the shift

TOTL_HOUR VARCHAR2 5 N Updates End Time- Start Time

SAT_END_TIME VARCHAR2 5 Y Enter the sat end time

SHIFT_ALLOWN NUMBER 5,2 N Enter the shift allowance

SHIFT_FLAG VARCHAR2 1 Y If Yes then it means this shift has arotation. Only then it will beconsidered for Shift process.

USR_ID_C VARCHAR2 10 N

DEL_FLAG CHAR 1 N

LAST_MODT_DT DATE N



2.2. Transaction

2.2.1 Arrear Days

Name of the Form: PR_FM_ARREAR

This screen is used to enter the arrear days for which salary has to processed and for Production Incentive.Here the month is selected from the LOV. User enters Arrear days and Production Arrear Days for theemployee.


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Table Used

PL_ARREAR Transaction Table

Related Table


Table Description

PL_ARREAR


EMP_CODE VARCHAR2 20 Not null Select employee code from LOV(PR_EMPLOYEE_MASTER)

ARREAR_MONTH VARCHAR2 6 Not null Enter the Arrear Month

ARREAR_DAYS NUMBER 5,2 Null Enter the Salary arrear days

PROD_ARR_DAYS NUMBER 5,2 Null Enter the Production Incentive arrear days

USR_ID_C VARCHAR2 10 Not null

LAST_MODT_DT DATE Not null

DEL_FLAG VARCHAR2 1 Not null

COMPANY_CODE VARCHAR2 5 Not null

BRANCH_CODE VARCHAR2 5 Not null

2.2.2 Attendance Correction

Name of the Form: PR_FM_ACTUAL_ATTENDANCE

This Screen is used for correcting the Attendance for the employee. Shift Date and Emp_Code hasbeen selected from the LOV. The user enters other fields. Entry Details frame shows the punching Details of theEmployee.


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Table Used

PR_ACTUAL_ATTENDANCE Transaction Table

Related Tables



PR_ATTND_IO Transaction Table

Table Description

PR_ACTUAL_ATTENDANCE


EMP_CODE VARCHAR2 20 N Primary Key - Selected from LOV(PR_EMPLOYEE_MASTER)

CLOCK_NO VARCHAR2 10 N Displayed based on Employee Code

SHIFT_DT DATE N Primary Key Enter the Shift Date

ATTEND_FLG CHAR 2 N Selected from the LOV.(PR_SHIFT_MASTER)

ON_DUTY CHAR 2 Y Selected from the List (Yes or No)CORR_FLAG CHAR 2 Y Default Value will be N

DEL_FLAG CHAR 1 N

USR_ID_C VARCHAR2 10 N

LAST_MODT_DT DATE N

PRIMARYKEY PK_PR_ACTUAL_ATTENDANCE (EMP_CODE, SHIFT_DT)

2.2.3 Attendance Transaction Entry

Name of the Form: PR_FM_MON_ATTEND

On entry of year month, the processed data from the actual attendance is shown in the screen. This screen is

used to correct the Monthly attendance transaction. Month is selected from the LOV. This changes is usedwhile calculating the Loss Of Pay (LOP) in Payroll process.


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Table Used

PR_MON_ATTEND Transaction Table

Related Tables


Table Description

PR_MON_ATTEND


EMP_CODE VARCHAR2 20 Not Null Primary Key PR_EMPLOYEE_MASTER

YR_MONTH VARCHAR2 6 Not Null Select from LOV. This is used as primary key.The format is YYYYMM

IST_SHIFT NUMBER 5,2 Not Null Modify the no of Ist_shift attended

IIND_SHIFT NUMBER 5,2 Not Null Modify the no of IInd_shift attend

IIIRD_SHIFT NUMBER 5,2 Not Null Modify the no of IIIrd_shift attendATT_DAYS NUMBER 5,2 Not Null Calculated value. Can be modified.

UNAUTH_ABS NUMBER 5,2 Not Null Modify the no of Unauthorized absent

PROD_DAYS NUMBER 5,2 Null Not used in the screen

AUTH_ABS NUMBER 5,2 Null Not used in the screen

HOURS_CUT NUMBER 8,2 Null Not used in the screen

CLOCK_NO VARCHAR2 10 Null Displayed based on employee code

HDAY NUMBER 5,2 Null Enter the no of holiday attended

OT1_SHIFT NUMBER 5,2 Null Not used in the screen



PAID_DAYS NUMBER 5,2 Null Not used in the screen


LAST_MODT_DT DATE Not NullDEL_FLAG VARCHAR2 1 Not Null



2.2.4 Compensation Off

Name Of The Form: PR_FM_COMP_OFF

When an employee works on a holiday and wishes to claim it as a Compensatory off later, the requisiteinformation is captured. This form is used to enter the employees compensation off details. This data isconsidered while entering the Leave Entry. Employee code is selected from the LOV. All the fields to be entered

by the user.


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Tables Used

PR_COMP_OFF Transaction Table

Related Tables


Table Name:

PR_COMP_OFF

Column Name Data Type Null Level RemarksEmp_Code VARCHAR2 20 Not Null Select from LOV

(PR-EMPLOYEE_MASTER) -PrimaryKey

Worked_On DATE 7 Not Null Primary Key Entered the Worked date.Claimed_On DATE 7 Null User entryI_Ii_Half VARCHAR2 1 Null User entryI_Ii_Half_Climed VARCHAR2 1 Null User entry

Attend flag VARCHAR2 5 Null Not Used

No_of_Days VARCHAR2 5,2 Null Enter the number of days that can beclaimed.

Usr_Id_C VARCHAR2 10 Not Null

Last_Modt_Dt DATE 7 Not Null

Del_Flag VARCHAR2 1 Not NullCOMPANY_CODE VARCHAR2 5 Not Null


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2.2.5 Leave Transaction

Name of the Form: PR_FM_LEAVE_TRAN

This screen used for enter the employee leave transaction. Employee Code and Leave code are selected fromthe LOV. User enters all other fields. This data on entry is used for payroll process to identify the LOP if any.

On entering the employee code the leave eligibility is displayed to the user. Also it does not allow the user to

enter the non-eligible leave to the employee.

Table Used

PR_LEAVE_TRAN Transaction Table

Related Table




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Table Description

PR_LEAVE_TRAN

Column Name Data Type NullLevel

Remarks

EMP_CODE VARCHAR2 20 Not Null Select the emp_code from LOV(PR_EMPLOYEE_MASTER)

LEAVE_CODE VARCHAR2 20 Not Null Selected the leave code from LOV(PR_LEAVE_CODE_MASTER)

YEAR NUMBER 4 Null Not shown in the screen. Updated based on theleave date.

APPLIED_DATE DATE Null Enter the applied date

LEAVE_START_DATE DATE Null Enter the leave start date

LEAVE_END_DATE DATE Null Enter the leave end date

NO_OF_DAYS NUMBER 5,1 Null Calculates the no of days (End date-Start_Date)

REASON_CODE VARCHAR2 20 Null Select from the LOV(PR_LEAVE_REASON_MASTER)

UPDATE_FLAG VARCHAR2 1 Null Default value will be 'Y'. Not shown in the screen.

START_DATE DATE Null Not Used

I_II_HALF VARCHAR2 1 Null Select from the list. If the leave is for Half a day,identify whether First or Second half of the day.

REMARKS VARCHAR2 100 Null Enter the remarks if any.

FIRST_APPR_FLG VARCHAR2 3 Null Not used

FIRST_APPR_BY VARCHAR2 20 Null Not used

SECOND_APPR_FLG VARCHAR2 3 Null Not used

SECOND_APPR_BY VARCHAR2 20 Null Not used






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Leave Transaction Flow

Leave Transaction

No of Days

Balance

Available

Deduct Leave Balance

Close Transaction

If Type ofLeave in EL

No. of times

claimed < 6 inCalendar year

Approval

Committeeto decide

Yes

No

Yes

No

YesYes

Allow the

Leave

No

No

Disallow

Updatepr_leave_

master

2.2.6 Shift Change Entry

Name of the Form: PR_FM_SHIFT_TRAN

If there is a required change in the planned shift, then this screen is used to modify the shift of a specificemployee. Here the user enters the shift code only. All other details are fetch from Tb_shift_tran. This screen

helps to change the shift of an employee. This screen is used to change the shift of an employee on a particulardate.


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Table Used

TB_SHIFT_TRAN Transaction Table

Related Table


Table Description

TB_SHIFT_TRAN


SHIFT_ST_DATE DATE Not Null Primary Key. Shift date

SHIFT_END_DATE DATE Null Not shown in the screen. Start date is theend date.

SHIFT_GROUP VARCHAR2 10 Null Not used in this screen

SHIFT_CODE VARCHAR2 10 Not Null Modify the shift code for which theemployee would like to change.

SHIFT_YEAR NUMBER 4 Not Null Updating the year based on the Shiftdate. Not shown in the screen.

EMP_CODE VARCHAR2 20 Not Null Primary key (PR_EMPLOYEE_MASTER)


SHIFT_NO NUMBER 1 Not Null Primary key

ACT_SHIFT_NO NUMBER 1 Null From shift_code field

ATT_SHIFT_CODE VARCHAR2 10 Null Getting from Process





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PRIMARYKEY PK_SHIFT_TRAN (SHIFT_ST_DATE, EMP_CODE, SHIFT_NO)

2.2.7 Shift Updation

Name of the Form: MN_FM_SHIFT_VIEW

Same as that of above, but the entry is based on employee instead of date. This screen is used for change theemployees shift. The Department head can correct this after the Shift Schedule Process. Employee Code andMonth is selected from LOV. Shift code is enters by the user. This shift change screen is used to change theshift of an employee for a particular month.

Table Used

TB_SHIFT_TRAN Master Table

Related Table


Table Description

TB_SHIFT_TRAN


SHIFT_ST_DATE DATE Not Null Primary Key

SHIFT_END_DATE DATE Null Not shown in the screen. But start date isupdated.

SHIFT_GROUP VARCHAR2 10 Null Not used in this screen

SHIFT_CODE VARCHAR2 10 Not Null Enter the shift code to be changed.


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SHIFT_YEAR NUMBER 4 Not Null Year updated based on the start date of the shift.

EMP_CODE VARCHAR2 20 Not Null Primary key (PR_EMPLOYEE_MASTER)


SHIFT_NO NUMBER 1 Not Null Primary Key - Update from Shift_Code

ACT_SHIFT_NO NUMBER 1 Null From shift_code field

ATT_SHIFT_CODE VARCHAR2 10 Null Getting from Process

DEL_FLAG VARCHAR2 1 NullUSER_ID VARCHAR2 10 Not Null





2.3 Process

2.3.1 Shift Schedule Process

Name of the Form: MN_FM_SHIFT_PROCESS

This is a Process form to Process shift cycle and to allocate shift to each shift group. All the employees workingin the plant will be identified in the shift group and shift allocation is done based on shift group. A shift change isoperated between the groups. The shift allocation for the first week of the month is considered based on shiftcycle during the last week of the previous month.

This form is used for processing and allocating shifts for each shift group, in rotation thereby allocating shifts andweekly off for all the eligible employees. This process will also automatically insert shifts for the given timeperiod for each shift groups included in the process based on the previous weeks shift for that group.

This is allowed to be processed up to 5th of every month. After that it doesnt allow the user to do this process.

Holidays mentioned in Workday calendar are not considered during shift process. This Process does shift

allocation for 3 shifts a day.

Shift Rotation

The shift rotation for the employees as given below:

General Shift does not have any rotation

The following three types of rotation is followed:A => A (Only in the first shift)A => B =>A (Works only in the first and second shift)A => B => C => A (Works in all the three shifts)

Where A is I Shift, B is II Shift and C is III Shift.


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ForEachCycle

For

Each

Cycle

AShift

BShift

AShift

For Each Cycle

AShift

CShift

BShift

ForE

ach

Cycle

ForEachCy

cle

For EachCycle

Shift Process

a) General Shiftb) Shift Process has to consider three set of sequencec) Some employees work only in A shift (i.e.) first shiftd) The first sequence is from A shift to B shift and back to A shift.e) The second set of sequence is, the employee has to complete the three shift in a cycle.

The employees will be grouped and linked to the group and execute the process of rotation. The user can dothe shift process and report on the same shall be generated.

By default the shift cycle is 6 days, this can be changed as department wise.

To process the shift, a link is required to identify the shift with a group and the employees to be linked to the shiftgroup.

The various shifts that are available is mastered in the Shift Group. Code shall be unique and the description ofthe shift shall be filled. The employees are individually linked to the Shift Group.

Important:

The process can be done only for the future month. Cannot be done for the foregone period. Can be processedany number of time up to 5th of the current month. The data shall be overwritten every time.


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Shift Process Flow

Start

Shift

Group

Employee

Details

Shift Process

Display MessageIf New

Employee

Shift Schedule

Register

No

Yes


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Table Used

TB_SHIFT_TRAN Master Table

Table Description

TB_SHIFT_TRAN


SHIFT_ST_DATE DATE Not Null Updated by process

SHIFT_END_DATE DATE Null Updated by process

SHIFT_GROUP VARCHAR2 10 Null Updated by process

SHIFT_CODE VARCHAR2 10 Not Null Updated by process

SHIFT_YEAR NUMBER 4 Not Null Updated by process

EMP_CODE VARCHAR2 20 Not Null Primary key

CLOCK_NO VARCHAR2 10 Null Updated by process

SHIFT_NO NUMBER 1 Not Null Primary key

ACT_SHIFT_NO NUMBER 1 Null Updated by process

ATT_SHIFT_CODE VARCHAR2 10 Null Updated by process



LAST_MODT_DT DATE Not NullCOMPANY_CODE VARCHAR2 5 Null




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2.3.2 Attendance Load

Name of the Form: PR_FM_ATTENDANCE_LOAD

This form is used to load the employees attendance from Compro2000 based on the swipe details. Dataavailable in Compro 2000 is the actual data based on the swipe card used by the employees on a day to daybasis. This process deletes the duplicate swipe entries as instructed and also performs the date updation forthe night shift.

Table Used

PR_ATTND_IO Master Table

Related Table

PR_ATTND_MST From Pr_Attnd_IO

Table Description

PR_ATTND_IO


EMP_CD VARCHAR2 20 Not Null Updated based on the process data

CLOCK_NO VARCHAR2 7 Not Null Updated based on the process data

SHIFT_DATE DATE Not Null Updated based on the process data

IN_OT_FLAG NUMBER 1 Not Null Updated based on the process data

IN_OT_TIME CHAR 4 Not Null Updated based on the process data

IODT_TIME DATE Null Updated based on the process data

OPEN_FLAG CHAR 1 Null Default value will be 'O'


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2.3.3 Attendance Process

Name of the Form: PR_FM_ATTENDANCE_PR

This form used to process the attendance of all the employees. There are two type of process here, Monthly andDaily.

In Daily Process, the user gives the from date and to date, it would calculate the Late hours and mark the daily

attendance, leaves and absenteeism of the employees in daily attendance table.

In Monthly process, it calculates the no days attended, leaves, total hours late of the month and put into themonthly attendance table. This can be used in the calculation of Loss of pay in Payroll Process.

Table Used

PR_ATTND_MST Master Table

Related Tables

PR_ATTND_TRAN From Pr_Attnd_Mst

PR_ACTUAL_ATTENDANCE From Pr_Attnd_Mst

PR_MON_ATTEND From Pr_Attnd_MstTB_SHIFT_TRAN From Attendance

TB_SHIFT_MASTER From Attendance

PR_LEAVE_TRAN From Attendance

TB_WORK_DAY_CALENDAR From Personal


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Table Description

PR_ATTND_MST


EMP_CD VARCHAR2 20 Not Null

CLOCK_NO VARCHAR2 7 Null

SHIFT_DATE DATE Not Null

IN_OT_FLAG NUMBER 1 Not Null

IN_OT_TIME CHAR 4 Not Null

IODT_TIME DATE Null

UPD_FLAG CHAR 1 Null Default value will be 'N'

ACT_SHIFT_DT DATE Null

MISSING CHAR 1 Null

IN_OT_ORD NUMBER Null


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Attendance Process Flow

Start

Attendance Puncheddetails loaded through

Oracle Sql Loader

From Compro2000Personal Information

with Clock No from

Employee Master

Shift Schedule Information of an

employee for the day

Check the date in

workday calendar

Festival

Holiday or

Other

Holiday

Attendance Process

1. Calculate the Late Hours

2. Mark the Attendance

Punching details

of the specified

Employee

Mark Unauthorised

absent

Records Not Found

Shift start time

matches 1 Hr

before/After

Yes

Monthly

Attendance

Register

Emp. Leave

applied forthat day

Daily Punching

Details

Irregular

Punching Details

Employee

Information

Monthly

Attendance

Process


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2.3.4 Leave Process

Name of the Form: PR_FM_LEAVE_MASTER_UPDATE

This form used to process the Leave for all the employees. There are two type of process here, Half YearlyProcess and Yearly Process.

In Half yearly Process, the user gives the input date always 1st Jun of the every year, this will calculate the PL

Balance according to worked days 1 day for every 20 days + service leave will be credited to the employees.

In Yearly Process, the user gives the input date always 1st Jan of the every year. This will create the record basedon the leave based on carry over or update. Carry over will be taken as previous year closing balance asopening balance. Update will be taken as no of days will be taken as every year opening balance. If the leaveis Privilege leave then leave credit will be based on the worked days 1 day for every 20 days upto 220 for above220 days 1 day for every 10 days and service leave will be credited to the employee and subject to ceiling limitas opening balance of the every year.

Table Used

PR_LEAVE_MASTER Master Table

Related Tables

PR_LEAVE_TRAN From Pr_Leave_TranPR_LEAVE_CODE_MASTER From Pr_Leave_Code_Master

PR_MON_ATTEND From Pr_Mon_Attend

Table Description

PR_LEAVE_MASTERColumn Name Data Type Null Level RemarksEMP_CODE VARCHAR2 20 Not Null Through Process will be insertLEAVE_CODE VARCHAR2 20 Not Null


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YEAR NUMBER 4 Not NullSTART_DATE DATE 7 Not NullOPENING_BALANCE NUMBER 5,2 NullNO_LEAVE_CREDITED NUMBER 5,2 NullNO_LEAVE_DEBITED NUMBER 5,2 NullCLOSING_BALANCE NUMBER 5,2 NullUSR_ID_C VARCHAR2 10 Not NullLAST_MODT_DT DATE 7 Not Null

DEL_FLAG VARCHAR2 1 Not NullCOMPANY_CODE VARCHAR2 5 Not Null

Leave Process Flow

Start

Active Employee codefrom Employee master Leave type from Leavemaster

Closing balance of theprevious year as opening

balance subject to

maximum days

Add a record for the

process year in Leave

code master

No days credit+

Service Leave

End

Continue for all

active employees

Carryover

Emp_code

Leave type

Based on the Leave Type, No.of Days will be credit,

If Leave Type PL Then

1 day for every 20 days

worked upto 220 days

+

1 day for every 10 days

worked above 220 days+

Service Leave

1 Day 4 Yr Service2 Days 7 Yr Service

3 Days 10 Yrs Service

Leave Balance

Carryover/

Update

OB=No. of

Days Cr.

Update


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3. Payroll

3.1 Master

3.1.1 Basis Code Norms

Name of the Form: PL_FM_BASISCODE_NORMS

This is mid level earning and deduction identifier. For example, in the salary process, this screen identifies thedeductions be to be carried out not directly, but by calculating other salary components viz. Provident Fund. IfPF to be deducted from basic and DA which are two components in the salary, then PF is identified in thisscreen.

Table Used

PL_BASIS_CODE_NORMS Master Table

Related table

PL_ED_MASTER From Payroll

Table Description

PL_BASIS_CODE_NORMS


CODE_IDENTIFIER VARCHAR2 20 Not Null Select from LOV (PL_ED_MASTER)

CODE_TOBE_CALCULATED VARCHAR2 20 Not Null Select from LOV (PL_ED_MASTER)



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3.1.2 Bonus Ceiling Entry

Name of the Form: PL_FM_BONUS_CEIL_MASTER

This screen used to enter the Bonus limit for the financial year. The minimum parameters required are identifiedin the master screen before processing the Bonus for the employees. Start Date and End Date fields areentered by the LOV. All other fields are User Entry.

Table Used

PL_BOUNS_CEIL_MASTER Master Table

Table Description

PL_BONUS_CEIL_MASTER


FINANCE_YEAR VARCHAR2 9 N Enter the finance year

START_DATE DATE N Enter the Starting periodEND_DATE DATE N Enter the ending period

PAYMENT_DATE DATE Y Enter the payment date

AMOUNT_PERCENT VARCHAR2 1 N Default value will be 'P'

AMOUNT NUMBER 13,3 Y Enter the Amount

CEIL_AMOUNT NUMBER 13,3 Y Calculating the results

MIN_AMOUNT NUMBER 13,3 Y Calculating the results

USER_ID VARCHAR2 10 N

LAST_MODT_DT DATE N

DEL_FLAG VARCHAR2 1 N


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COMPANY_CODE VARCHAR2 5 N

BRANCH_CODE VARCHAR2 5 N

3.1.3 Ceiling Master

Name of the Form: PL_FM_CEILING_MASTER

This screen used to capture the Ceiling Limit, Ceiling Amount and Effect date of the Earnings and Deduction,which is applicable in generic to any of the component in the salary. This is to identify that PF should not bededucted after the age of 58 years. This ceiling amount shall be identified during the salary process. Here theEarnings and Deduction code are selected from LOV. User enters the all other fields.

Table Used

PL_CEILING_MASTER Master Table

Related Table


Table Description

PL_CEILING_MASTER


ED_CODE VARCHAR2 20 Not Null Selected from LOV (PL_ED_MASTER)

CEIL_AMOUNT NUMBER 13,3 Not Null Enter the ceil amount

CEIL_AGE NUMBER 3 Null Enter the ceil ageEFFECT_FROM DATE Null Enter the with effect date.







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3.1.4 Deduction Priority

Name of the Form: PL_FM_EARDED

In Payroll process, if an employees net pay is less than 25% of his gross salary due to loss of pay, then all theeligible deductions are not carried out. A minim of 25% of salary should be paid to the employee. Henceprovision is given to identify the priority of deduction. The priorities of the omission of the deductions are enteredin this screen. Here the ED code and description is fetched from pl_ed_master, the user enters priority. The ED

Master table is used and this form updated only the Deduction priority.

Table Used

PL_ED_MASTER Master Table

Tables Description

PL_ED_MASTER


ED_CODE VARCHAR2 20 Not Null Primary Key

DESCRIPTION VARCHAR2 50 Not Null Fetch from PL_ED_MASTER

SHORT_NAME VARCHAR2 10 Null Not used in this form

FREQUENCY VARCHAR2 1 Null Not used in this form

GL_CODE VARCHAR2 20 Null Not used in this form

DB_CR_FLAG VARCHAR2 2 Not Null Not used in this form

EAR_DED_FLAG VARCHAR2 1 Not Null Not used in this form

SAL_REIM_FLAG VARCHAR2 1 Null Not used in this form

IT_FLAG CHAR 1 Null Not used in this form

PRIORITY NUMBER 2 Null Enter the priority of deduction.




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3.1.5 Earning / Deduction Entry

Name of the Form: PL_FM_ED_MASTER

This screen is used to enter the Earnings and Deduction Details. Earnings and Deductions are the salarycomponents that need to be handled in the salary are identified and mastered. This is used in Payroll, Financeand Income Tax Processes. Here all the fields are user entry.

Table Used


Tables Description

PL_ED_MASTERColumn Name Data Type Null

LevelRemarks

ED_CODE VARCHAR2 20 Not Null Primary Key

DESCRIPTION VARCHAR2 50 Not Null Enter the description of the Earnings andDeductions Code

SHORT_NAME VARCHAR2 10 Null Enter the short name of the ED Code for printing in the payslip if required.

FREQUENCY VARCHAR2 1 Null Default value will be 'M'. Not used

GL_CODE VARCHAR2 20 Null Not used


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DB_CR_FLAG VARCHAR2 2 Not Null Default value will be 'DB'. While raisingJV to finance, this ED Code value shouldbe take on the Debit Side or Credit side.

EAR_DED_FLAG VARCHAR2 1 Not Null Default value will be 'E'. To identifywhether the salary component is anEarning or Deduction.

SAL_REIM_FLAG VARCHAR2 1 Null Default value will be 'S'. Not applicable.

PRIORITY NUMBER 2 Null Not used.






3.1.6 Employee Entry

Name of the form: PL_FM_EMPLOYEE_MASTER

Employee master similar to that of employee master in the personnel modules. The data from personnelmodule flows if employee code is created. In addition to other details it also captures the Employees ESI, PF ifapplicable. Employee code is selected from the LOV. Other fields are User Entry. These details are consideredin Payroll Process for Calculating the ESI and PF.


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Table Used

PL_EMPLOYEE_MASTER Master Table

Related Table


PR_DESIGNATION_MATER Master Table


PR_EMP_TYPE_MASTER Master Table

Table Description

PL_EMPLOYEE_MASTER

Column Name Data Type Not Null Remarks

EMP_CODE VARCHAR2 20 Not Null Selected from LOV (PR_EMPLOYEE_MASTER)

NAME VARCHAR2 150 Not Null Enter the name

PF_NO VARCHAR2 20 Null Enter the PF_no

ESI_NO VARCHAR2 20 Null Enter the ESI_no

DESIGNATION VARCHAR2 50 Null Select from LOV (PR_DESIGNATION_MASTER)

GRADE_CODE VARCHAR2 20 Null Select the grade from the LOV(PR_GRADE_MASTER)

PAY_YEAR VARCHAR2 2 Null Not Used.

DEPT_CODE VARCHAR2 20 Null Department Code of the employee fetched fromPr_Employee_Master

DOJ DATE Y Null Date of join fromPr_Employee_Master

BANK_ACNO VARCHAR2 20 Null Enter the A/C No. if salary is paid to bank.

TR_CODE VARCHAR2 20 Null Enter the transaction code. Bank transactioncode.

PF_FLAG VARCHAR2 1 Not Null Default value will be 'Y'. If the employee iseligible for PF then select PF

LOCATION_CODE VARCHAR2 20 Null Select the location from the LOV

CASH_BANK VARCHAR2 1 Null Salary to be paid in Cash or Bank.UNION_CODE VARCHAR2 5 Null Not used

WORKSPOT_CODE VARCHAR2 5 Null Not used

QUARTERS_FLAG VARCHAR2 1 Null Select the flag No or YES

EMP_TYPE VARCHAR2 5 Null Select the emp_type from the LOV(PR_EMP_TYPE_MASTER)

TR_SAL_YEAR VARCHAR2 2 Null Fetch from Pr_Emp_Type_Master

FPF_FLAG VARCHAR2 1 Null Default value will be 'N'







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3.1.7 Fixed Earning / Deduction Entry

Name of the Form: PL_FM_FIXED_ED_MASTER

This Screen is used to capturer the fixed earnings and detections that is applicable to all the employees in thePl_employee_master for a specific period. This can be used at the time of Payroll Process. The user enters allthe fields.

Table Used

PL_FIXED_ED_MASTER Master Table

Related Table


Table Description

PL_FIXED_ED_MASTER



AMOUNT_PERCENT VARCHAR2 1 Not Null Default value will be 'A'. It helps toidentify whether the deduction is amountor percentage.

AMOUNT NUMBER 13,3 Null Enter the Amount Or percentage

ON_ED_CODE VARCHAR2 20 Null Enter the On ED code. Not used.

START_DATE DATE Not Null Enter the Start date from when it shouldbe applied in the salary.

END_DATE DATE Not Null Enter the end date from when it should beapplied in the salary.

VALUE_DAYS CHAR 1 Null Not used.



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3.1.8 HRA Master

Name of the Form: PL_FM_HRA_MASTER

This screen used to enter the HRA Maximum, Minimum level and HRA Percentage. This is considered forPayroll Processing to provide HRA to the employee.

Table Used

PL_HRA_MASTER Master Table

Related Table



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Table Description

PL_HRA_MASTER


ED_CODE VARCHAR2 20 Not Null Select the description from the LOV

SETLMNT_YR VARCHAR2 10 Null Not applicable

TERM NUMBER Null Not applicable

MIN_AMT NUMBER 13,3 Null Enter the min amount

MAX_AMT NUMBER 13,3 Null Enter the max amount

AMOUNT_PERCENT VARCHAR2 1 Not Null Default value will be 'A'.Default valuewill be 'A'. It helps to identify whetherthe deduction is amount orpercentage.

AMOUNT NUMBER 13,3 Null Enter the Amount or Percentage

ON_ED_CODE VARCHAR2 20 Null Selected from the LOV(PL_ED_MASTER)

LOCATION_CODE VARCHAR2 20 Null Not used

START_DATE DATE Not Null Select the start date

END_DATE DATE Not Null Select the end date


LAST_MODT_DT DATE Not NullDEL_FLAG VARCHAR2 1 Not Null




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3.1.9 Norms Entry

Name of the Form: PL_FM_NORMS_ENTRY

This form is used for Norms entry, which will be used for processing payroll. The norms are the values to betaken for payroll based on the Earnings and Deduction of the individual employee. Viz. if total earnings crossesa limit, then Professional tax to be deducted in a fixed scale. This information is identified in this form.Whenever there is a change, one more entry to be done by the user with a different start date and end date.

Earning / Deduction code is selected from LOV, others are user entry.

Table Used

PL_NORMS_MASTER Master Table

Related Table


Table Description

PL_NORMS_MASTER


ED_CODE VARCHAR2 20 Not Null Select the ed code from the LOV(PL_ED_MASTER)

FR_VALUE NUMBER 13,3 Null Enter the From Value

TO_VALUE NUMBER 13,3 Null Enter the to Value

AMOUNT_PERCENT VARCHAR2 1 Not Null Default value will be 'A'. It helps to identifywhether the deduction is amount orpercentage.


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AMOUNT NUMBER 13,3 Null Enter the Amount or Percentage

ON_ED_CODE VARCHAR2 20 Null Selected from LOV

LOCATION_CODE VARCHAR2 20 Null Select the location from the LOV(PL_ED_MASTER)

START_DATE DATE Not Null Enter the start date

END_DATE DATE Not Null Enter the end date

EMP_LOCATION VARCHAR2 20 Null Not used

VALUE_DAYS VARCHAR2 1 Null Select VALUE or DayCOMPANY_CODE VARCHAR2 5 Not Null





3.1.10 Payroll GL

Name of the Form: PL_FM_PAYROLL_GL

This screen is used for enter the General Ledger code for the Earnings and Deductions. This helps in generating

Journal Voucher to be taken to the finance. Earnings and Deduction Code is select from LOV.

Table Used

PL_PAYROLL_GL Master Table


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Related Table


Table Description

PL_PAYROLL_GL


COST_CODE VARCHAR2 20 Not Null Not Used


GL_CODE VARCHAR2 20 Not Null Enter the GL code




3.1.11 Production Group Master

Name of the Form: PL_FM_PRODGRP_M

This screen is used to enter the Production Group master data. Every General Workmen is eligible for gettingproduction incentive. So that, while entering the personal details of employee, the user must specify theirproduction group. This can be used in Production Incentive process.

Table Used

PL_PRODGRP_M Master Table


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Table Description

PL_PRODGRP_M


GRP_CD VARCHAR2 5 Not Null Primary Key

GRP_DESC VARCHAR2 100 Not Null Enter the Description

GRP_PERC NUMBER 3 Null Enter the Description




Primary Key: PK_PL_PRODGRP_M_01(GRP_CD)

3.1.12 Production Quantity Master

Name of the Form: PL_FM_PRODMON_M

Production Incentive will be paid to the employee/workmen as per the production achieved against the target fora month. This screen is used for enter the Production quantity achieved for the month. Based on this quantityvalue the production incentive amount can be distributed for the all the workman in the plant.

Table Used

PL_PRODMON_M Master Table


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Table Description

PL_PRODMON_M


YR_MONTH VARCHAR2 6 Not Null Primary Key

PROD_QTY NUMBER 13,3 Not Null Enter the production quantity for which the production incentive tobe processed.

PROD_CF1 NUMBER 13,3 Null Enter the production quantitycarried over from previous monthat the rate of 150

PROD_CF2 NUMBER 13,3 Null Enter the production quantitycarried over from previous monthat the rate of 160

ROFF_PAIS NUMBER 5,2 Null Getting from process. Roundingoff paise value

ROFF_PAIS_QTR NUMBER 5,2 Null Getting from process




Primary Key: PK_PL_PRODMON_M_01(YR_MONTH)

3.2. Transaction

3.2.1 Bank RD Insurance Entry

Name of the Form: PL_FM_BANK_RD_INS_ENTRY

This Screen is used for enter the School Advance, LIC Premium and Housing Society deduction details of theemployees. Deduction code is selected from LOV. User enters all other fields.


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Table Used:

PL_BANK_RD_INS_DEDUCTION Transaction table

Related Table

PL_ED_MASTER Master table

PR_EMPLOYEE_MASTER Master table

Table Description

PL_BANK_RD_INS_DEDUCTION


EMP_CODE VARCHAR2 20 Not Null Select the employee code from LOV(PR_EMPLOYEE_MASTER)

BANK_RD_INS_FLAG VARCHAR2 1 Not Null Default value will be 'L'

BANK_INS_CODE VARCHAR2 20 Null Update the transaction code of Bank if available.

ACCOUNT_NO VARCHAR2 15 Null Enter the account number

AMOUNT NUMBER 13,3 Null Amo

Documents

HRMS Version 2.0