HAPPENINGSFrom the Office of Human Resource Management

HRM |110 Thomas Boyd Hall |T: 225‐578‐8200 | F: 225‐578‐6571 | Office Hours: 8‐4:30 p.m.

JUNE 2013

In This Issue:

HRM-ipedia

Updating Employee Supervisors

HR Contact Meeting

PES Training

LVT Reminder

Planning for Your Retirement Seminars

Payday Dates

P&T and Sabbaticals

ORP/403(B)/457(B) Vendor Schedule

HRM Staff Spotlight

Changes in HRM

Geaux Active

Staffing Partners & Compensation Consultants

Training and Development Opportunities

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REMINDER LVT KEEPERS LVT year‐end close‐out is the last week in June. All leave must be posted prior to June 24 to ensure accurate records. If you have any ques ons, please contact Debbie Francis at 8‐8390 or email at dfrancis@lsu.edu.

HR Contact Meeting An HR Contact mee ng will be held on Monday, June 17 at 10:00 a.m. and 2:00 p.m. The mee ngs will be held in 225 Peabody hall. Please make arrangements to a end one of the two scheduled mee ngs.

ACT NOW!!! Please update all employees supervisors in HRS immediately. Evalua on me is fast approaching and advanced prepara on is the key to success! If you have any ques ons about this process, please contact Debbie Francis at 8‐8390 or email at dfrancis@lsu.edu.

HRM-ipedia con· n·gent em·ploy·ment /kənˈ njənt/ /emˈploimənt/

Noun A type of temporary and/or intermi ent employment, not to exceed 120 days, unless otherwise approved by the Office of Human Resource Management. Shall not be used in lieu of a regular part me or full me posi on or for circumven ng rules for filling posi ons. Intermi ent employment that is approved beyond 120 days shall not average more than 29 hours per week. Shall comply with federal minimum wage and over me requirements. Not eligible for holiday pay, fringe benefits, annual or sick leave, and shall be paid hourly, via mesheets, for hours actually worked. Shall not be used for employing full me students or individuals providing instruc on. Re rees must have prior approval through HRM.

Synonyms Transient employment

If you have ques ons regarding con ngent employment including, what qualifies as con ngent employment, con ngent con nua ons, schedules that are intermi ent in nature, hours worked, rates of pay for con ngent employees, etc. contact your Compensa on Consultant.

Attention All Supervisors of Classified Staff Three Performance Evalua on System (PES) training sessions have been added to the HRM Training website.

There will be a class on Tuesday, June 4 from 3:30 p.m. ‐ 4:30 p.m. and two on Wednesday, June 5, from 9:00‐10:30 a.m. and the other is from 3:00 ‐ 4:30 p.m. The classes will be held in the Capital Chamber Room 329 in the LSU Union.

Please no fy all supervisors who are supervising classified staff in your area/department to a end the training.

HR Contacts do not need to a end this training unless they are also supervising classified staff and comple ng evalua ons.

If you have any ques ons about this, please contact one of our Generalist at 578‐8200 or by email at hr@lsu.edu.

HAPPENINGS

HRM |110 Thomas Boyd Hall |T: 225‐578‐8200 | F: 225‐578‐6571 | Office Hours: 8‐4:30 p.m.

PAYDAY DATES

June 7th Wage Payroll

June 10th Spring Intersession Payroll

June 21st Wage Payroll

June 28th Salary Payroll

June Vendor Schedules For ORP, 403 (B), 457 (B) Plans: All vendor mee ngs will take place in 304 Thomas Boyd Hall.

Tuesday Wednesday Thursday

4 Deferred Compensa on Plan of LA Chris Burton 225‐926‐8082 ext. 35507 10am ‐ 2pm

ING Brandon Goll Mike So le 225‐766‐8711 10am ‐ 2pm

5 6

11 TIAA‐CREF Cameron Pe grew 1‐866‐842‐2951 ext. 257413 9am ‐ 4pm

12 13 TIAA‐CREF Mark Digiovanni 1‐866‐842‐2951 ext. 257470 9am ‐ 4pm

18 VALIC Mindy Lewis 225‐201‐1009 10am ‐ 2pm

19 MetLife

Cliff Lloyd 225‐300‐1528 10am ‐ 2pm

20

25 TIAA‐CREF Mark Digiovanni 1‐866‐842‐2951 ext. 257470 9am ‐ 4pm

26 27 ING Brandon Goll Mike So le 225‐766‐8711 10am ‐ 2pm

Monday

3

10

17 TIAA‐CREF Mark Digiovanni 1‐866‐842‐2951 ext. 257470 9am ‐ 4pm 24

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Promotion and Tenure Review and Sabbatical Leave

College HR Contacts were sent a report iden fying those who are up for Promo on & Tenure (P&T) review for 2013‐2014. Please use this as a tool to help ensure that all those who are up for review are currently undergoing the Promo on & Tenure review process.

Also, a report will be sent out soon for those who qualify to submit a request for Sabba cal Leave.

Be advised that we are now using new fillable Promo on & Tenure and Sabba cal Leave request forms. They can be located on HRM’s new website by clicking on ‘HRM Forms’ on the home page. Official due dates to HRM: Promo on & Tenure: November 11, 2013 Sabba cal Leave Requests: October 21, 2013 If you have any ques ons regarding P&T Review and/or Sabba cal Leave requests, please contact Brad Spring at 578‐6623 or via email tsprin6@lsu.edu.

Planning for Your Retirement Summer Workshops Scheduled for TRSL Members TRSL will host its Planning for Your Re rement workshops this summer for members who are within five years of re rement or Deferred Re rement Op on Plan (DROP) eligibility.

For convenience, TRSL has scheduled loca ons throughout the state, and will offer a morning and a ernoon session for most parishes.

TRSL’s summer me workshops give TRSL members all the informa on they need to apply for re rement. TRSL representa ves discuss eligibility requirements and benefit calcula ons, answer member ques ons, and so much more.

Workshop dates, mes, and loca ons for East Baton Rouge Parish are listed below:

July 16 (9 a.m. ‐ 12 p.m.) TRSL Board Room, 8401 United Plaza Blvd, Baton Rouge

July 16 (2 p.m. ‐ 5 p.m.) Zachary High School, Visual & Performing Arts Center, 4100 Bronco Lane, Zachary

*Please be advised that early registra on is suggested since space is limited.

You can register for these workshops online at www.trsl.org , My TRSL, Workshops, Schedules, Planning for Your Re rement. You will receive a confirma on email once your registra on has been completed. For addi onal informa on or registra on assistance, please contact TRSL by email at web.master@trsl.org or by phone at (225) 925‐6446.

Changes on the HRM Horizon There are some changes happening in HRM. We are welcoming back from leave our new mothers Brandi Aljariri and Amy Kirby.

We have also have some new addi ons we hope you’ll help us in welcoming:

Gaston Reinoso, Benefits Manager

Carlos Malbrew, Benefits coordinator

Todd Langlois, Benefits coordinator

Ryan Barne e, HR Staff Assistant

Tasha Clark, Assistant Business Manager...who, we’d also like to congratulate for her own new addi on, her baby boy Mason Andrew!

Sadly we are saying goodbye to a long me co‐worker, Karla Chele e. We wish her all the best and good fortune in her future endeavors!

HAPPENINGS

HRM |110 Thomas Boyd Hall |T: 225‐578‐8200 | F: 225‐578‐6571 | Office Hours: 8‐4:30 p.m.

HRM STAFF SPOTLIGHT

Name: Ted Bradley Spring (I geaux by Brad)

Hometown: Baton Rouge, Louisiana

Educa on: Master of Public Administra on from LSU

What do you do in your department, including job tle and area?

I work in the office of Human Resource Management as the Academic Policy Consultant. My role encapsulates the overseeing and processing of: Emeritus requests, honorific tles, IPA review, Promo on & Tenure requests, Sabba cal leave, Stop the Tenure Clock requests, training and New Employee Orienta on, ensuring policy compliance and efficiency in all.

How long have you been with LSU?

I have been at LSU since 2006, finishing my undergrad in 2009 and my Master’s in 2012. I was hired in HRM in 2012.

What has been your most sa sfying or rewarding experience as an HR professional?

Helping departments in their endeavors for their faculty is the most rewarding. If I can help somebody, and if I can find a policy compliant way to expedite, I will. Further, I love leading New Employee Orienta on, especially the campus tour that I con nually strive to make more current and relevant to what is going on at LSU. Big things happen here!

What’s the strangest thing you’ve run across in your HR career?

Working in HR, nothing seems strange. To my surprise, I feel as if our office has the best working environment on campus! I love where I work and the people I work with, we really are a team!

What do you like most about working at LSU? I absolutely love working at LSU, especially during football season. There is a magic in the air that is unexplainable. But, I would say, the people that I work with make the job rewarding.

Tell us something interes ng about yourself. I am a history buff and love languages. I speak German fairly well and love to have a word of the day, it doesn’t ma er what language it’s in!

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HAPPENINGS

HRM |110 Thomas Boyd Hall |T: 225‐578‐8200 | F: 225‐578‐6571 | Office Hours: 8‐4:30 p.m.

GEAUX ACT IVE

We hope you will enjoy The Happenings, Geaux Ac ve sec on. Here you will find great ps for leading a healthier lifestyle. We encourage our faculty and staff to take an ac ve approach in his/her quest for health and well‐being. If there are any health, fitness or well‐being topics that you would like to see featured in upcoming issues, please e‐mail them to hr@lsu.edu.

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Improve Your Health and Wellness at UREC for Less Than $1 a Day! UREC provides a variety of opportuni es for you to stay ac ve all year round! Interested in joining? Purchase a UREC Faculty/Staff membership at the Student Recrea on Center Opera ons Desk by June 30th at the current membership rate!

• Adventure trips & clinics • Intramural Sports

• Fitness Specialty Courses • Free GroupX fitness classes

• Free equipment rental • Personal Training services

• Small Group Training • Tiger’s Den Recrea on Camp

*Current Faculty/Staff annual membership: $297.50

Membership must be paid in full at me of purchase or paid in installments via payroll deduct.

Faculty/Staff annual membership rate will increase to $456.00 effec ve July 1, 2013.

“Mason Jar Salads” karenknichols.blogspot.ca via pinterest

Quick and Healthy Lunch In need of a lunch that is easy to make and healthy? Try this neat idea...Salad in a Jar!

Start by using a wide mouth quart size jar (available at most grocery stores for a li le less than $15 for a dozen jars) and add your dressing first. You do this step first so your le uce doesn’t get slimy. Next, add a “hearty” vegetable like pea pods, carrots or shredded cabbage, because they can withstand the acidity of the dressing. Add some other fresh veggies like sliced bell peppers, tomatoes or any of your other favorites. Really pack it in! Then top if off with a handful or so of leafy greens! You can even add a li le quinoa in between your veggies and your le uce. It’s high in fiber and a complete protein to help fill you up. Make a few more for the week since they stay fresh for four to six days. Dump the jar into a bowl or shake and enjoy!

GET FIT for Faculty/Staff offered at University Recreation You are the bones and structure of LSU. Without you, LSU as a body could not func on properly. Just as you are a vital component of the university, exercise is a vital component of a healthy life. As individuals, your bodies should receive the same a en on that you give the students of LSU everyday when you come to work.

The GET FIT for Faculty/Staff Fitness Specialty Course is designed to give your en re body a workout by combining strength training and cardio. A variety of

equipment such as stability balls, dumbbells, resistance bands, and medicine balls are used to increase the strength of your muscles and give you the toned look you desire. This course is constructed to accommodate all fitness levels and will assist you alongside your colleagues in making strides towards reaching all of your fitness goals!

"I have become healthier with more stamina through the guidance and tutelage of my instructor and support of those in my GET FIT for Faculty/Staff Fitness Specialty Course. Exercising at UREC has become a part of my week and is intrinsic to my well being. You gain strength and confidence all while doing something good for yourself. Come join us!" ‐Elaine Strauss // LSU staff member, Department of Educa on

Summer 2013 GET FIT for Faculty/Staff Fitness Specialty Course:

Days/Times: M/W, 5:00 ‐ 6:00 p.m.

Dates: June 17 ‐ July 31, 2013

Prices: $45 (UREC member) • $55 (Non‐member)

Try the class for FREE before registering during the week of June 10th! Visit www.LSU.edu/UREC for more info or register at the Student Recrea on Center Opera ons Desk through June 24th.

“Physical fitness is not only one of the most important keys to a healthy body, it is the basis of dynamic and crea ve intellectual ac vity.” ~John F. Kennedy

Training & Development Opportuni es Performance Evaluation System (PES) Training June 4 | 3:30 — 4:30 p.m.

June 5 | 9 — 10:30 a.m.

June 5 | 3:30 — 4:30 p.m.

Introduction to Sponsored Programs June 4 | 9 — 10:30 a.m.

New Employee Orientation June 10 | 8:15 — 2:30 p.m. June 24 | 8:15 — 2:30 p.m. July 8 | 8:15 — 2:30 p.m. July 22 | 8:15 — 2:30 p.m. July 30 | 8:15 — 2:30 p.m.

Statutorily Required Ethics Training for Employees June 11 | 9 — 10:30 a.m.

June 11 | 11 — 12:30 p.m.

Sponsored Programs Systems (SPS) July 10 | 9 — 10 a.m.

The Sandwich Generation Seminar: Financially Preparing for Your Retirement & Your Aging Parents & Children needs July 10 | 10 — 11 a.m.

July 10 | 2 — 3 p.m.

To register for a Training and Development class, log into myLSU. Click on ‘Employee Resources’ and then ‘HRM Training Programs’ from the le hand menu. You will be asked to validate your personal informa on. Then, click on ‘Training Programs’ from the top menu. Choose your selected class and date. Click ‘register.’ You will receive an email confirma on.

If you do not receive a confirma on or are put on a waitlist, please email the Training & Development Coordinator, Chynsia Jenkins at cjenki8@lsu.edu or call her at 225‐578‐8333.

HRM |110 Thomas Boyd Hall |T: 225‐578‐8200 | F: 225‐578‐6571 | Office Hours: 8‐4:30 p.m.

HAPPENINGS

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Now on HRM Website: Staffing Partners & Compensation Consultants by Department We now have a Staffing Partner by Department list and a Compensa on Consultant by Department list available on the HRM website. Each can be found under the Managers & HR Contacts tab. Below are a list of the Staffing Partners by Department. Look for the Compensa on Consultants by Department to be featured in next month’s Happenings.

Academic Affairs Academic Affairs Programs Chancellor’s Office College of Engineering College of Human Sciences & Educa on Communica on & University Rela ons Con nuing Educa on Energy Programs Office of Enrollment Management Residen al Life School of the Coast & Environment Sea Grant University Auxiliary Services University Press University Recrea on

Campus police College of Agriculture College of Art & Design College of Humani es & Social Sciences Facility Services Honors College Intellectual Property LSU Libraries Museum of Art NCSRT Rural Life Museum Strategic Ini a ves Student Health Center University College

Accoun ng Services Administra ve Services & Risk Management Athle cs Budget & Planning College of Music & Drama c Arts Finance & Administra ve Services Financial Systems Services Graduate School Office of Procurement Services School of Mass Communica on School of Veterinary Medicine Sponsored Programs University Registrar

CAMD Career Services CCT Center for Academic Success College of Business Administra on College of Science Dean of Students Equity, Diversity & Community Outreach First Year Experience Office of Research & economic Development Student Life & Enrollment

Casey Parker Jenn Randazzo

Chris e LeFiles Kristen Cavet