HR and Structure 6th August 2010

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Institutional Design and Programme Implementation Structures for

NRLM

1. Institutional Structure at National Level

1.1.At the national level, there will be a National Rural Livelihoods Mission(NRLM) headed by a National Mission Director under the Ministry of Rural

Development (MoRD). The Joint Secretary NRLM/SGSY would lead the

Mission at the National Level and supported by NRLM/SGSY division. A

Mission Management Unit, comprising of multi disciplinary team of

experts working as Mission Managers (Social Mobilization, Institution

Building, Capacity Building, Micro Finance, Marketing and Livelihood

Promotion, Skill Development, IEC, Monitoring and Evaluation, Risk

Mitigation and Food Security, MIS) would be hired on a needs basis from

the market or on deputation. In addition to the existing staff of SGSY, the

Mission will also hire the services of Project Executives to support theMission Managers in these areas. An exclusive cell may also be put in

place for dealing with skills development and placement. The requisite

support staff structure would also be in place to assist the Mission

Management Unit.

1.2.An Advisory Committee (AC), comprising of eminent persons representing

academia, apex financial institutions, civil society organisations and

others would be formed under the Chairmanship of Minster of Rural

Development. This committee would be a policy making body setting

overall vision and direction to the Mission, consistent with the nationalobjectives. It will lay down priorities and review overall progress and

development of the Mission.

1.3.A Coordination Committee (CC) under the chairmanship of Secretary,

Ministry of Rural Development, GoI would also be set up. This Committee

is expected to oversee the activities of the Mission and approve the

individual state action plans to ensure that overall objectives of the NRLM

are achieved within stipulated period. It is also expected ensure smooth

functional linkages among different Missions, departments and other

institutions including NABARD and other banks.

1.4.Thematic sub-groups consisting of intellectuals from critical livelihoodsectors like agriculture, livestock, non-farm sectors, etc for givingneed/demand based technical assistance to States will also be setup.

1.5.An Appraisal Cell would be constituted at the National Level, which willcoordinate the appraisal missions to state. A Mission Manager wouldcoordinate the activities of this Cell. The members of the AppraisalMission could be drawn from within the National Mission Unit or externalresource persons could be invited for the Appraisal Missions.

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1.6.Special Cell could be created at the National Mission Unit to undertakespecial projects as and when need arises.

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In Madhya Pradesh, the governing body of

State Livelihoods Forum is registered

under the Societies Act. It is chaired by the

Chief Minister and the Minister of Rural

Development is its Vice-chairman. The

governing body members are ministers

from Finance, Tribal, Agriculture, Forests,

Women & Child Development Department

and other key departments. Members

consist of representatives from RBI,

NABARD, Commercial Banks, Civil Society

Organisations. The Governing Body is

convened by the Development

Commissioner.

The Executive committee is chaired by the

Chief Secretar . The convener is the

2. Institutional Structures at the State Level

2.1.A state level Mission with induction of professional & domain experts will

be constituted by all State Governments to oversee the implementation of

the Mission and other related activities in the state, wherever suchorganizations do not exist. The State Mission will be set up separate entity

under overall charge of Secretary/Principal Secretary of Rural

Development Department who would be the Mission Director for

implementing NRLM in the state.

2.2.In some states there are multiple agencies/ departments engaged in

activities to meet the Mission objectives. These could be externally aided

projects, or initiatives led by Women & Child Development departments,

etc. NRLM presents an opportunity and window to converge the objective

of social mobilization within a single agency. The guiding principles for

states in such cases are : Existing Social and human capital should not be lost.

There should be no overlap between geographies and functionalities of

agencies.

Strengths of existing partners to promote the objectives of NRLM

should be leveraged.

The non-negotiable principles of NRLM should not be compromised.

2.3. Governance Structure at State

State Agency for promoting NRLM

The State Agency shall be responsible for coordinating, implementing and

converging for the NRLM in the State.

The Agency would be the custodian

of the guiding principles of NRLM and

would be responsible for meeting

objectives of NRLM. The State Agency

shall have two major constituents

namely the Governing Body (GB) and

the Executive Committee (EC) toprovide guidance and advice in

aspects of planning and

implementation of the

mission/programme.

In case of where states want to use

the existing society to promote

NRLM, the necessary amendments

by its decision making body or the State Government may incorporate the

following.

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In Orissa, the Executive Committee

consists of Directors from various

departments (Fisheries, Agriculture,

Textiles, Tribal Development, Social

Welfare, Women and Child

A resolution to broaden societys mandate/scope to correspond to the

objectives of NRLM.

Broaden the membership and revisit its bye laws of the society.

In other States, a State agency for promoting National Rural Livelihoods Mission

could be promoted. This may be registered under the Societies Act. (Annex I :

Model Bye-laws for State Agency for NRLM for reference)

The Governing Body

There shall be a Governing Body for providing overall policy guidance and direction to themission/programme in the State. The Governing Body (GB) of the State Agency shouldpreferably be Chaired by the Chief Minister or the Chief Secretary. The PrincipalSecretary Rural Development could be the Member Secretary/Convener of theGB. The Governing Body may have as members ministers of relevant keydepartments, senior officials of Financial Institutions like RBI, NABARD,Commercial Banks etc, representatives of reputed academic Institutions,industry associations, civil society organizations and special invitee if any.

The indicative composition of the Governing body may be

Chief Minister - Chairperson

Minister of RD - ViceChairperson

Chief Secretary - Member

Ministers of Agriculture, Panchayati Raj, AHD, SC/ST- MemberIndustry, Labour, Education, Health, WCD, SJ&E,

Representative from MoRD, GOI - Member

Representative from Training institutes including ,RSETIs, Lead Banks Corporate Sector, Academic institutions Member

State level Representative of RBI, NABARD,Convener SLBC - Member

Experts (RD)/NGOs (3) - Member

Representative of SHG Federations - Member

Principal Secretary/Secretary (RD) -Convener

The Executive Committee

The Agency would also have an Executive Committee (EC) headed by the ChiefSecretary or the Development

Commissioner. The PS RD could be the

member secretary/ convener. The CEO/

Mission Director could be the co-convener of

the Executive Committee. Members of the

Executive Committee could be Principal

Secretaries/Secretaries from key departments such as Women & Child

Development, Finance, Social Welfare, etc and other departments with similar

objectives. Other members could be representatives from Financial Institutions,

Corporations, academic institutions, civil societies, etc as relevant in each state.

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The state societies may invite special invitees, including community leaders also

as part of the Executive Committee.

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Apart from providing critical inputs

required for the promotion of peoples

institutions and the implementation of

the Missions programs, the State Unit

will have the responsibility to ensurecollaboration among various line

departments of the state government to

facilitate implementation and

convergence of activities for deriving

optimal benefits from NRLM. The team

will use the services of national and state

institutions functioning in the district in

the implementation of different

The indicative composition of the Executive Committee may be as under.

Chief Secretary - Chairperson

Principal Secretary/Secretary/Commissioner Agriculture,Panchayati Raj, Animal Husbandry, Industry, Labour,

Education, Health, Women and Child Development,Social Welfare, Tribal etc. - Members

State level Representative of NABARD/RBI

Convener SLBC/Industries Associations - Member

Representative of SHG Federation - Member

Special Invitees - Members

Secretary RD - Convener

CEO (Mission) - Co-convener

State Mission/Programme Management Unit

The State Agency would constitute a State Mission/ Programme ManagementUnit at the state level. This should be headed by a full time Mission Director/

CEO, normally with tenure of three to five years. The CEO should be a senior IAS

officer, preferably who has worked as PD DRDA/ Collector.

A State Mission/ Programme Management Unit will assist the CEO for the

implementation of the Mission. The unit would consist of State

Programme/Mission Managers who would

be competent technical experts with at

least seven to ten years of relevant

thematic experience drawn either from

the market on contractual or from thegovernment organizations, to be

appointed on deputation basis with

specific terms of reference. As per the

requirements, the State Unit may include

experts in the areas of social mobilization,

institution building, capacity building and

training, micro finance development,

marketing and micro enterprises like forest produce based livelihoods, fisheries

based livelihoods, value chain analysis, skill development and placement

support, gender aspects of poverty, communication, monitoring and evaluation,Human Resource, Finance, Administration, etc.

The core team of State Management Unit may 10 -15 positions as follows.

Mission/Programme Manager - Social Mobilisation - 01

Mission/Programme Manager - Institution Building - 01

Mission/Programme Manager - Capacity Building - 01

Mission/Programme Manager - Livelihoods Promotion - 01

Mission/Programme Manager - Micro Finance - 01

Mission/Programme Manager - Skill Development and Placement - 01

Mission/Programme Manager - Food Security - 01

Mission/Programme Manager - Human Resource Development 01

Mission/Programme Manager - Monitoring and Evaluation 01 Mission/Programme Manager - Gender Development - 01

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Mission/Programme Manager - Communication 01

Mission/Programme Manager - Administration 01

Mission/Programme Manager - Procurement 01

Mission/Programme Manager - Marketing and Micro enterprise 01

Mission/Programme Finance Controller - 01

The core mission team at State Agency would be a combination of competenttechnical experts assisting State Agency for mission implementation across thestate. Each member of team would be expert of his/her concerned domain withmajor responsibilities of

Designing policies and implementation guidelines of mission in the state.

Monitoring thematic progress and providing handhold support to lowermission implementations structure

Managing partnership and

Ensuring quality implementation of thematic interventions.

Any other as required

The placement of the core team may be in phased manner based on

requirement and scale of the programme.

The state may think of introducing a cadre of Assistant Programme/Mission

Managers, who would be experts with relevant thematic experience (of minimum

3 years) who may assist the State Mission Managers once the reach of the

programme expands. Once the Programme expands, the State may also think of

appointing Regional Programme/ Mission Managers along with a small team of

support staff handling eight to ten districts.

Support staff as required for various positions may be appointed at the State

Office.

Advisory Committee at State Agency

The State Agency may promote an advisory group of thematic experts or

empanel reputed resource agencies to provide technical assistance/ capacity

building to its implementation teams at the district/ field levels.

Since capacity building of mission staff would be crucial, the State Unit may

develop appropriate strategies towards these. States may promote internal

capacity building cell consisting of thematic experts as well as persons with

expertise in designing appropriate training methodologies OR engage

professional capacity building agencies to undertake the capacity building plan.

Special Cell for skill development and placement could be constituted to handle

such projects as and when need arises. Expert institution could be considered as

resource agency for implementing project through exclusive partnership or MoU.

2.4. District Level Implementation Structure

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Example of Interface with District

Administration

In TNVKP (Tamilnadu LivelihoodsProject), each the District units are

also registered under the Societies

Act. The District Collector is the

Chairperson of the Society. This has

helped in better convergence of the

The district level units will be responsible for implementing the Missions

programs in the district as per the guidelines. The district unit will function more

as a capacity building and support unit for the field implementation structures at

the block/ sub block levels. They would also monitor the programme to ensure

the programme objectives are being met and report to the State Programme

Unit. The district level unit will be suitably linked with DRDAs/PRIs/ Local bodiesunder the overall supervision of the state agency for the effective

implementation of NRLM.

District Mission/Programme Management Unit

The District Collector shall be the Mission Leader in the district. A District

Programme Management Unit would implement the NRLM. The Unit would be led

by a District Programme/Mission Manager hired from open market on contract or

on deputation who would manage the District Programme/Mission Management

Unit.

The District Programme Manager will be assisted by a team of functional

specialists in the fields of Social Mobilization, Institution and Capacity Building,

Micro Finance, Livelihoods, Placement linked Skill Development, Communication,

Finance etc., as per the requirements. These functional specialists may be hired

in a phased manner (as per requirement) on contractual or on deputation basis.

The indicative composition of district mission/programme management unit may

be as follow

District Programme/Mission Manager 01 District Finance and Accounts Manager - 01

Functional Specialist Social Mobilisation and Institution Building-01

Functional Specialist Capacity Building 01

Functional Specialist Micro Finance 01

Functional Specialist Livelihoods 01

Functional Specialist Skill Development and Placement 01

Functional Specialist Communication & IEC 01

Functional Specialist M & E - 01

Support staff may be recruited as per requirement.

A capacity building cell at the District should be constituted to impart training to

the field implementation units. The district level staff may themselves act as

trainers, imparting training to their teams. Once the programme expands, the

training cell may also empanel external resource persons to deliver the capacity

building programmes across the district.

Interface with District Administration

The district unit will interface with district

administration and line departments, banks,NGOs, PRIs and corporate agencies. Forums

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such as DLBC, review meetings by Collector, would be used to converge with the

district administration and line departments.

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2.5.Block Mission/Programme Management Unit

The principal role of block level unit will be mobilization of all poor households

into the SHG fold and build their capacities. The units will also be responsible

for building village level and block level federations of SHGs depending upon

their economic viability which will undertake the bigger tasks of negotiatingwith the financial and marketing institutions as well as the PRIs. To accelerate

the process of social mobilization, the block level unit may divide the block

into clusters and place each cluster under the charge of a Block Programme

Manager and place facilitators for assisting him / her. Eventually, the block

level federations will replace the block level units over a period and perform

all the activities that the block level mission units will initially perform. Thus,

the peoples institutions are expected to take over the entire implementation

responsibility of sustaining all activities of the Mission eventually.

There are various options available to structure the field implementationstructures.

The Block Programme/ Mission Management Unit could be headed by the

Block Programme Manager. Under her/him a team of facilitators would

function for social mobilisation and training of community organisations. The

Block may be divided into smaller clusters in three to four numbers. Each

cluster may have a Cluster Facilitator assisted by 4-5 Community Facilitators.

Each of the Cluster Facilitators will be responsible for activities management

in 30-35 villages whereas one Community Facilitator will handle operation in

7-8 villages. It is estimated that minimum 8-10 SHGs may be formed in a

village will be there and hence altogether 60-80 SHGs being managed by acommunity facilitator.

The indicative composition of block mission management unit will be as

follow.

Block Mission/Programme Manager 01

Cluster Facilitator 03

Community Facilitator - 04

The support staff may be recruited as per requirement at block mission

management unit.It is envisaged that each block would have a fifteen to twenty member team

to launch the programme. However, once the programme expands and

community resource persons emerge, the same staff may take lead in

expanding the programme to new blocks, transferring more of their

responsibilities to the community resource persons.

Cluster Approach (Other Implementation Model)

Another model of a field implementation could be hosting Programme

Facilitation Teams (PFT) covering thirty to forty villages (or ten to fifteenpanchayats). Each PFT would be headed by a Team Leader/Coordinator and

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Example of convergence with PanchayatRaj Institutions

In the Tamilnadu Project (TNVKP), the Project

staffs along with community volunteers

facilitates a participatory identification of

poor (PIP) process which aims to identify the

targeted poor, vulnerable and disabled in

each village. The list is prepared with the

active participation of the community. The

list categorizes the community as very poor,

poor and non- poor. This list is presented andapproved by the Gram Sabha.

The Project forms Village Poverty Reduction

Committees (VPRC) at the panchayat level

with representation of the targeted poor. The

President of the GP is the ex-officio member

of the VPRC. The VPRC prepares a poverty

reduction plan of the panchayat which is

presented and approved by the Gram Sabha.

would have a team of three to four thematic facilitators/members responsible

for mission operation in 8-10 villages. These PFTs are guided directly by the

District Management Unit. In this model, an office may be set up at the

cluster/sub-block level equipped with necessary infrastructure. The PFT would

be responsible for village entry, situation analysis, social mobilisation,

facilitation for SHG/Federation formation and strengthening.

State Agency may think of engaging reputed NGOs to function as PFTs in

selected areas. It is suggested that a scientific and transparent selection

process be adopted for engaging such NGOs, specifying clear deliverables

and outcomes. The NGOs may be selected on certain basis which state may

define as per their specific conditions. However, following criteria may be

included.

NGOs should have worked with/for community development programmepreferably SHG promotion and livelihoods development

NGOs should have core experienced staff to execute the programme.

NGOs credibility and reputation is of no doubt

NGOs has strong and committed leadership

NGO should have worked on substantial scale (minimum having

programme spread at block/sub block/taluka/mandal/janpad level)

States, based on geographical condition, variation in no of

blocks/taluka/mandals/janpad, spread of population and other

compelling reasons, may adjust the composition of staff at

district/block mission management level or cluster units.

Annex III suggests Job Descriptions, Staff Profile and indicative

Compensation structures.

Interface with Block Level Administration & PRIs.

Mechanisms to interface with the Block office and PRIs should be promoted. The

Field Implementation teams, would promoted such interface initially and build

the capacity of community institutions like the Village Organizations, Block Level

Federations etc to gradually interface and converge with the PRIs and Block

Administration. The suggested role of PRIs in

NRLM may be as follow.

Develop a mechanism to identify the targetpoor in the panchayat/village.

Mobilisation of the target poor into SHGs andstrengthening them. Priority is given to theSC and ST households especially primitive

tribal groups, poorest of the poor

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households, women headed households, left out poor and householdsengaged in declining occupations.

Facilitating federation of SHGs at the village/gram panchayat level and providingbasic facilities for the effective functioning of such federations in terms ofproviding accommodation for federation office and such other basic facilities;

Identification of livelihoods resources within and outside the village.Engaging resource person/institutions to handhold to community to take up

gainful livelihoods options.

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A draft State Agency Organogram is enclosed as Annex II

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Suggested Best Practices of Recruitment

Recruitment Processes should be keptas simple as it can be.

Exclusive recruitment processes maybe required for recruiting female,differently-abled person and forremote areas.

Recruitment methods should bedynamic and flexible to respond to theemerging requirement at differenttime.

Recruitment should not be anINTERVIEW process. Instead it shouldbe viewed as TEAM BUILDINGprocess.

Internal capacity of organisation mustbe developed to take up recruitmenttasks of its own in later phase ofprogramme implementation.

Organisational support system shouldbe in place before mass recruitmenttakes place.

A good induction always leads

HR Policy

One of the core principles of NRLM is a professional institutional structure across

the country to implement the Mission objectives. Thus human resourcedevelopment is a critical to its success.

As per the suggested implementation structure, approximately seventy thousand

professional and para-professional staff are required across India. The

requirements for each state would vary depending upon the implementation

model they choose.

It is suggested that a comprehensive HR Policy and Manual be developed by

each State Agency implementing the NRLM. Some key guiding principles could

be

It is important to attract staff whonot only have the required

knowledge and skills for the job,

but most importantly possess the

right attitude to work in such a

project. NRLM may define the key

attributes for each position in

terms of knowledge, skills and

attitudes to evolve a desired

profile of candidate for each

position. Salaries offered should be in tune

with what is being offered in the

market for the human resources

that it aims to get should be the

best available talent.

Transparency in selection process

should be a non- negotiable principle.

Village immersion process could be used as a tool for selection to ensure

that persons with the right attitude are selected, especially at the

community level. Selection process should be scientific and preferably done by independent

professional HR Agencies. Independent HR agency may be hired taking

following into consideration.o The agency should have prior experience of conducting recruitment of similar

nature at National/State Level.o The agency should have developed its institutional capacity to hold mass

recruitment with greater understanding of applying reservation norms (whereverrequired), managing operations with minimum available infrastructure and poolinglocal resource for conducting recruitment.

o The agency has capacity to make usage of latest technology and selectionequipment for producing accurate and quick result.

o

The agency should have core team for selection and recruitment process who aresensitized about the requirement of the programme.

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Bihar Model of StaffInduction Programme

A Model of 2 + 15 + 9 +60 days Inductionprogramme.

2 days Initial Induction

15 days VillageImmersion

9 days ClassroomTraining with group work

60 Days Field basedlearning experience withspecified assignments

o The agency has not experienced any serious complaints over its process andassignment done earlier

A longer duration contract should be offered to selected candidates

(preferably for three to five years), subject to annual performance review.

Performance Appraisals Systems should be developed to to motivate staffto perform; and to arrest attrition and retain high quality staff. The process

should be transparent and jointly developed with staff at all levels. Team

appraisals should also be done along with individual appraisals.

Appraisals should be both on objective quantitative parameters as well as

qualitative parameters (outcomes) and appropriate mechanisms for

assessments should be devised.

Incentives should be given for good performance, which could be financial

or non-financial.

Grievance redressal systems should be developed as part of HR Policy

clearly laying procedures and penalties against any form ofdiscrimination.

Draft HR Policy guidelines are presented in Annex IV.

Administrative & Financial Rules

An independent implementing agency for NRLM provides an opportunity for the

state governments to develop administrative and financial rules that would

facilitate smooth implementation of NRLM. Detailed administrative and financial

rules should be developed for disbursements, funds flows etc clearly definingsanctioning authorities, limits, leave, travel, etc. Examples of Delegation of

Administrative & Financial powers from states are attached as Annex V (A) & V

(B).

Staff Learning and Capacity Building

The key to success of the mission/programme would be largely dependent on

staff performing in the mission/programme with best of his/her capacity and

integrating programme learning in implementation. It is quite necessary that

mission/programme should have a very structured system of staff learning and

capacity building. It is suggested that both National and State Agency promoting

NRLM should have following processes/practices.

Structure Induction Programme

All new staff joining the mission/programme must undergo an extensiveinduction programme. The purpose ofinduction is to ensure the effectiveintegration of staff into theprogramme/mission. The inductionprogramme would provide all theinformation that new employees shouldknow at the time of joining. Largely aninduction programme may highlight the

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following.o Organisational vision of working with poor for poverty reduction

o Programme components and its relevance in poverty reduction

o Organisational structure, its function and core values of implanting

programme

o Terms and conditions of employment/association with programme/missiono Benefits structure in mission/programme including individuals career

growth

o Job descriptions and expectation of the project

o Any other as feel required in state specific conditions.

The induction programme may be a combination of classroom training,

exposure, group work and village immersion events.

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Dedicated Capacity Building Programme for staff

The national and state agency for promoting NRLM could design a

systematic approach towards building capacity of staff and creatinglearning environment. For the purpose following may be considered.

o The agency promoting NRLM could have a strong system of Staff

Training Need Assessment.

o It is suggested that Agency promoting NRLM may prepare

mandatory training areas for each category of staff and design

annual training calendar for staff. Such training programme should

be given priority and ensured that each staff undergoes the

identified training for him/her.

o The training programme should be organised both in thematic areas

and for generic management functions.o Competent training institute/s may be hired by the agency for

conducting regular training programme/Management Development

Programme for programme/mission staffs.

o For long run training support, agency may also work with

training/academic institute for faculty and course development

programme.

o Agency may have exclusive policy for promoting Intern from state,

national and international level academic/management institute.

o Agency may design exclusive communication strategy within

project for documenting best practices and its effective circulation.o Agency may purposefully design and keep updating the process of

reviews and meeting within project for cross learning among

mission/programme staffs.

Resource Agency for regular handholding

The national/state agency for NRLM may take resource support from

similar project/programme/NGOs.

Promoting cross learning at state, national and international level

The agency may promote immersion and exposure visits of

mission/programme staffs to different development projects/programmes

running successfully at state, national and international level.

Allocating sufficient budget for staff learning and Capacity Building

It is also important that agency promoting NRLM may essentially allocate

dedicated budget for staff capacity building programme.

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ANNEXES

Annex I : Model Bye laws for State Rural Livelihoods Mission Societies

----(Name of state) State Rural Livelihoods Mission

[--SRLM]

Memorandum of Association

&

Rules

August 2010

MEMORANDUM OF ASSOCIATION FOR REGISTRATION OF THE SOCIETY

1.Name of the Society

The name of the Society shall be "__________(Name of State) State RuralLivelihoods Mission" (here in after referred to as to the Society).

2.Location and name of the SocietyThe Registered Office of the Society shall be located at (Address to begiven).

3.Vision

To be a specialized agency for the empowerment and poverty reductionby focusing on livelihoods of the poor and vulnerable

To act as an agency to bring convergence between all poverty reductionand empowerment programmes.

4. Scope

The state society will be initially responsible for managing the NationalRural Livelihoods Mission (NRLM) or any other project / s which the StateGovernment may entrust and expand its scope of work through out the stateor area specified by the State Government.

5.Objectives of the Society

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The Society shall function as the apex coordinating organization for theimplementation of the National Rural Livelihoods Mission (NRLM). The Societyshall have the following specific objectives:

a. Alleviate poverty of poor men and women by improving theircapacities and opportunities to participate in and control their owndevelopment.b. To make necessary interventions to empower active and affinitybased groups of disadvantaged people.c. To make necessary interventions to create income securityopportunity for the rural poor.d. Through village institutions collaborate and influence Panchayati RajInstitutions (PRIs) to become more effective, accountable and inclusive.e. Bring about coordination, convergence and synergy among thevarious components of different poverty alleviation programmes of theState and Central governments with a view to accelerating programmes

towards elimination of poverty in the State.6. Functions

(a) Take all such actions and to enter into all such actions as may appear

necessary or incidental for the implementation of the project and in particular for

the achievement of the vision and objectives referred to in article ----- above.

(b) Formulate guidelines for implementation of the various programs of the

Society.

(c) Act as Guardian of Rules and non-negotiable principles of the

projects, and enforce the rules and guidelines for the implementation of the

projects.

(d) Accept or provide any grant of money, loan, securities or property ofany kind and to undertake and accept the management of any endowment trust,

fund or donation not inconsistent with the objectives of the Society.

(e) Purchase, hire, take on lease, exchange or otherwise acquire property,

movables or immovable and construct, alter and maintain any building or

buildings as may be necessary for carrying out the objectives of the Society.

(f) Open a bank account, along with the signatories to the account.

(g) Receive funds from the State Government or other sources through

budget releases and release money to the lower offices based on their

requirements and utilization of funds previously released.

(h) Incur expenditure after drawing up a budget and with due regard foreconomy and propriety.

(i) Make rules and regulation for the conduct of the affairs of the Society

and add or amend, vary or rescind them from as and when required.

(j) Establish its own organizational structure, offices and employ, retain or

dismiss personnel as required, decide salary and benefit structure for the

Society.

(k) Accept, make, enclose or otherwise execute cheques, drafts, receipts,

bills of exchange or other instruments and securities as required for the conduct

of the business of the Society.

(l) Enter into contracts without a requirement for government approval,other than by government representatives on the Executive Committee and

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undertake any legal action that may be necessary to ensure the fulfillment of

contracts made between the State Society and others.

(m) Exercise overall responsibility for management of Project on behalf of

the Government of -------------- (State) within the framework of project / Mission

guidelines.

7. Management of the State Society

The management of the affairs of the State Society shall be vested with the

Executive Committee as enshrined in the Bye- Laws framed for the purpose.

8. Authority to Correspond

The Member Secretary of the Society shall be the authority to correspondon behalf of the Society.

9. Founding Members and formation of the State Society

The undersigned members, associating themselves for the purposedescribed in this Memorandum of Association and desirous of formingthemselves into a society are the founder members of the Society. Thefounder members by designation and their successors shall be treated asfounder members in their place.

We, undersigned, whose names, occupation and address as given below, dohereby subscribe our names to this Memorandum of Association and formourselves into a society namely the State Rural Livelihoods Mission underthe----------------- Societies Registration Act, ---------- (year)

10. A certified copy of the Rules of the Society is enclosed herewith, asrequired u/s ___ of the State Societies Registration Act, ___ (No.___ of )We, the undersigned, are desirous of forming a Society namely (Name ofState) State Rural Livelihoods Mission" in pursuance of the aforesaidMemorandum of Association, and have signed the Memorandum in thepresence of the witnesses mentioned below:

Name Designation Signature

1.2.3. .

4. ___________________________________________________________

We the undersigned witnesses, certify that we know the above-mentionedpersons and that they have signed before us.

Signature1. ..................................2. ..................................

B. Nominated Members:

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1. Members from RBI, NABARD, Commercial Banks, Civil SocietyOrganisations. There would also be a provision for special inviteesincluding community representatives to the meeting.

RULES OF THE SOCIETY

1. Name of the SocietyThe name of the Society shall be "(Name of State) State RuralLivelihoods Mission"" (here in after referred to as to the Society).

2. Location and registered Office of the SocietyThe Society will have its head office at ----------and may establish one ormore branches anywhere in the State, if required. The Registered Officeof the Society shall be located at _____(Address of Society ).

3. Scope and Application

The area of operation of the Society in the State of ____________ would beall districts,

4. Objectives

The Society shall function as the apex coordinating organization for theimplementation of the project. The Society shall have the followingspecific objectives:

a Alleviate poverty of poor men and women by improving their capacitiesand opportunities to participate in and control their own development.b. To make necessary interventions to empower active groups ofdisadvantaged people.c. To make necessary interventions to create income securityopportunity for the rural poor.d. Through village institutions collaborate and influence PRIs tobecome more effective, accountable and inclusive.e. Bring about coordination, convergence and synergy among thevarious components of different poverty alleviation programmes of theState and Central governments with a view to accelerating programmestowards elimination of poverty in the State.

5 Date of Commencement:

These rules shall come into the force from the date which the (Name ofState) State Rural Livelihoods Mission" is registered under SocietiesRegistration Act ___.

6. Definitions:GOI: - shall mean the concerned Ministries and the concerned Department ofthe Government of India.MoRD:- shall mean Ministry of rural development Government of IndiaPresident: - shall mean the President of the General Body of the Society.Vice President: - shall mean the Vice-President of the General Body of theSociety.Chairperson: - shall mean the Chairperson of the Executive Committee of

the Society.

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Vice Chairperson: - shall mean the Vice-Chairperson of the ExecutiveCommittee of the Society.Chief Executive Officer (CEO) : - shall mean the Chief Executive Officer ofthe SRLM as appointed by the State Government.General Body: - shall mean the body of the Society constituted under Rule

----- of these Rules.Executive Committee (EC): - shall mean the body of the Society, which isconstituted under Rule -------, of these rules.

The Project means any project taken by the Society including National RuralLivelihoods Mission.NGO: - shall mean a non-governmental organization.Officers and Staff: - shall mean all whole time and part time employees ofthe Society or Project duly appointed by any authority or officer, dulyempowered to do so, and would include consultants, fellow and researchstaff, if any.State Project Management Unit (SPMU): - shall mean the State ProjectUnit who is responsible for Project Administration.

Collector: - shall mean the Collector/District Magistrate of a districtappointed by the State Government.CEO ZP: - shall mean the Chief Executive Officer of a Zila Panchayat.PDDRDA- shall mean the Project Director of District Rural DevelopmentAuthorityDistrict Project Unit (DPU): - shall mean the District Project UnitZila Panchayat Sub Committee (ZPSC): - shall mean a Sub Committee ofthe Zila Panchayat, notified by GovernmentVDC/VO: - shall mean the village development committee/VillageOrganisation at the village level.PFT: - shall mean the Project Facilitation Team at sub cluster level.SHG: - shall mean the Self Help Group.DCBO: - shall mean District Capacity Building Organization.GP: - shall mean the Gram Panchayat.Gram Sabha: - as defined by the Panchayat Act.Officers of the Society: - shall mean all post holders of the Society.Mission/Project: - shall mean the SRLM of the Government of State (Nameof State) as implemented in the State and /or any other project given to theSociety to implement.

7. General Body of the Society: It shall consists of the following members:a. President - Chief Minister / Rural Development Minister / ChiefSecretary / Development Commissioner --------------------.

b. Vice President - Minister in charge of Rural Development /Development Commissioner.Members:Ex Officio Members.1. Chief Secretary.2. Development Commissioner.3. Ministers, State Government / HOD in charge of the following

departments.a. Agriculture.b. Finance.c. Women & Child Development.d. Public Health and Family Welfare.

e. Rural Development.f. Water Resources.

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g. Scheduled Caste and Scheduled Tribe Welfare.h. Rural Industries.

4. Chief Executive Officer SRLM, - Member Secretary.

Nominated Members:The Representatives of RBI, NABARD, Commercial Banks, Civil societyOrganizations, and the representatives of project non -officials.

There would also be a provision for special invitees including Communityrepresentatives to the meetings of General Body.

5. Terms of Ex-Officio Member:

a. Ex-Officio members of the General Body including the President,Vice President and those cited at ---------- above shall continue to beMembers, so long as they continue to hold office and shall cease to bemembers as soon as they cease to hold such office. The successor in office

of the person so ceasing to be a Member shall become member from thedate of his assuming charge of the new office, subject to like conditions asto the term of membership.

b. In the event of any office held by such member of the General Bodybeing abolished or differently designated or in the event of any doubt asto whether a particular person holds a particular office or not, a dulyauthenticated communication from the State Government to the Projectconveying the decision of the Government as to the successor in office oras to the incumbent holding the office shall be final and conclusive.

9.Term of Nominated members:

a. The term of the nominated member would be atthe pleasure of the President of the Society and shall ordinarily be for 2years and would be nominated by the President of the Society.b. The nominated members would be drawn fromthe project districts in a way that over the life of the NRLM project all thedistricts can get represented.

10. Termination of Membership: Members of the General Body shall ceaseto be such members if they resign or become of unsound mind, or areinsolvent or are convicted of a criminal offence involving moral turpitude.

11.Resignation from Membership: Resignation from the membership ofthe General Body of the Society shall be tendered to the Member Secretary /Convener of GB and shall not take effect until it is accepted by the President.

12.Pre mature vacancies in the Nominated Category: Any vacancy inthe membership of the nominated category of the General Body occurring prematurely due to resignation or otherwise shall be filled by nomination by theauthority competent to make such nomination, and the persons so nominatedshall hold office only for the un expired period of the term of the pre maturelyterminated membership.

13.The Society, and through it the Project, shall function notwithstanding thefact that any person who is otherwise entitled to be a member by reason of

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her/his office, is not a member of the General Body for the time being, andalso notwithstanding the fact of any other vacancy either due to non-appointment or otherwise. Further, no act of the Society or the Project shallbe invalidated merely by reason of the happening of any of the above eventsor any defect, procedural or otherwise, in the appointment of any of the

members of the General Body.

14.Functions of the General Body:

To achieve the objectives laid out in rule 4; the General body shall: -a. Provide overall policy guidance and direction for efficientfunctioning of the Society and will be instrumental in bringing aboutstrategic and policy changes that may be necessary for theimplementation of Programme / NRLM and other projects assigned to it bythe State Government.b. Review project / NRLM performance and secure active involvementand participation of Institutions, Non-governmental organization, Voluntaryagencies and Individuals committed to poverty alleviation and providenecessary financial assistance to them.c. Bring about effective decentralization in basic planning for povertyalleviation by involvement of the people through a process of training andawareness building and creation and /or utilization structures formal orotherwise.d. Secure constructive and participatory involvement of local peopleand grass root leadership for the achievement of the project's objects andfor this purpose establish and/or utilize formal as well as informalstructures.e. It shall consider and approve the balance sheet and annual audited

accounts of the Society, presented by the Member Secretary.f. It shall consider the annual report and ratify district budgets.g. It shall consider evaluation and special reports commissioned by theproject administration.h. It shall ensure that the Society considers any comments made byfunding agencies on the progress and requirement in the implementationof the projects sponsored and funded by them.i. It shall ensure technical and non-technical resources by harnessingthe existing Institutions and through establishing new ones, if required.

j. Organize conferences, symposia, workshop etc. on matter related tothe Society and to the project.k. Advise State Government in implementation of poverty alleviation

programmes.

15.Powers of General Body:The General body shall have powers to: -

a. To undertake all activities necessary for the fulfillment of theobjective of the Society.b. To expand/modify the strength of its membership.c. To add, modify or amend the Memorandum and Articles ofAssociation and these byelaws; provided that all such additions,modifications or amendments shall be aimed at promoting the objectivesof the Society.

d. To create duly empowered administrative mechanisms throughsuch participation as may be deemed necessary, of various departmentsand agencies of Central and State Government and other organizations for

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the achievement of the objectives of the Society and of the NRLM in thestate project.e. To create academic, technical, administrative, managerial, trainingand other posts in the project and/or within the Society.f. To ratify rules and regulations for conduct of the affairs of the

Society and to amend them from time to time.g. To accept grant of money, securities or property of any kind andunder take and accept the management of any endowment, trust, fund ordonation, not inconsistence with the objectives of Society or project.h. To acquire movable and immovable property by purchase, lease,hire, exchange or otherwise and to construct, alter, maintain any buildingor buildings as may be necessary for carrying out the objectives of theSociety and of the project.i. To delegate to the Executive Committee or to any of the officersand authority of the Society such powers and impose such duties as itdeems proper.

j. To approve the annual report, balance sheet and annual audited

accounts of the Society.k. To undertake all such activities, form such committees/task groupsas may appear necessary or incidental for the achievement of theobjective of the Society and of the Project.

16.Functions and Powers of the President and Vice-President of theSociety:

The Functions and Powers of the Presidentof the Society are: -a. To call meetings of the General Body.b. To preside over the General Body.c. To accept resignation of a member of either body when offered.d. To review all the aspects of the projects being implemented by theSociety.e. The president of the Society will have full powers bothadministrative as well as financial in all the matters, which are required forsuccessful and efficient implementation of the project. However, he canfurther delegate the powers to other members/authorities/officers of theSociety as well as to the administrative unit.f. In the absence of the President, the Vice-President shall exercise allthe powers vested in the President and shall also exercise independentlypowers duly delegated to him.

17.Proceeding of the Society:

a. Meeting of the General Body of the Society shall be held at suchtime, date and place as may be determined by the President. Meetingshall be held at least once in a financial year.b. Except as otherwise provided in these Rules, all meetings of theGeneral Body shall be called to notice under the signature of theMembers-Secretary. However, for calling a meeting, a written notice mustbe dispatched to every member through messenger or by post at least tendays before the due date. Under special circumstances, the President ofthe Society can ask to call the meeting of the General Body by giving ashorter notice.c. Meeting of the General Body of the Society shall be presided over,by the President, and in his absence, by the Vice President.

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d. One third of the members of the General Body of the Societypresent in person shall form the quorum at every meeting, provided thatno quorum shall be necessary in respect of an adjourned meeting.e. All disputed question at meetings of the Society shall be determinedby vote and in case of equality of votes, the person chairing the meeting

shall have the casting vote.

18.The Executive Committee of the Society would comprise of followingofficials and members as specified below: -

a. Chairperson - Chief Secretary.b. Vice-Chairperson - Development Commissioner,c. Principal Secretary/Secretary, Agriculture.d. Principal Secretary/Secretary to Chief Minister.e. Principal Secretary/Secretary, Women & Child Development.f. Principal Secretary/Secretary Financeg. Principal Secretary/Secretary Tribal Departmenth. Commissioner, Institutional Finance.

i. Secretary, Rural Development.j. Director SIRDk. Directors of Watershed Missionsl. Convener State Level Bankers Committeem. CGM NABARDn. CEO , SRLM - Member Secretary.

There would be at least two representatives from implementing andcapacity building NGOs nominated by the President/ Vice President of theGeneral Body.

There would also be a provision for special invitees to the meeting of theExecutive Committee.

19.Term of Members:a. The term of ex-officio members of the Executive Committee shall bein like manner as in 8(a) and (b) above.b. The term of nominated members shall be ordinarily, for a period oftwo years. Such members shall be eligible for re-nomination. A member sonominated shall become such member as from the date of issue ofauthenticated communication conveying that such person has beennominated as a member of the Executive Committee.

20.Termination of membership:Members of the Executive Committee shall cease to be such members if they

resign, or become of unsound mind, or are insolvent or are convicted ofcriminal offence involving moral turpitude.

21.Resignation from membership:Resignation from the membership of the Executive Committee shall betendered to the State Project Coordinator and shall not take effect until it isaccepted by the Chairperson.

22.Premature Vacancies in the Nominated Category:a. Any vacancies in the membership of nominated category of theExecutive Committee occurring prematurely, due to resignation or

otherwise, shall be filled by nomination by the authority competent tomake such nomination, and the person so nominated shall hold office only

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for the unexpired period of the term of the prematurely terminatedmembership.b. The Executive Committee shall function notwithstanding that anyperson who is entitled to be a member by reason of his office is not amember of the Executive Committee for the time being and not

withstanding any other vacancy in the committee whether on account ofnon-appointment by the authority entitled to make the appointment orotherwise, and no act or proceedings of the Executive Committee shall beinvalidated merely by reason of the happening of any of the above eventsor defects in the appointment of any of its members.

23. Functions of the Executive Committee:It shall be the responsibility of the Executive Committee to endeavor toachieve the objects of the Society and of the Project, and to discharge all itsfunctions subjects to the Rules and Regulations of the Society. It shall ensurethat the Society considers any comments made by funding agencies on theprogress and requirement in the implementation of the projects sponsored

and funded by them.24.Powers of the Executive Committee:

a. Shall provide policy guidance and direction for functioning of theSociety.b. Review project performance and undertake activities necessary forfulfillment of objective of the Society.c. Have power, to enter into agreements with other public or privateorganizations or individuals for furtherance of its objects.d. Have power, to secure and accept endowments, grants-in-aid,donations or gifts to the Society on mutually agreed terms and conditions.Provided that conditions of such grants-in-aid, donations or gift shall notbe inconsistence or in conflict with the objects of the Society or with theprovisions of these Rules.e. Have power, to take over and acquire, by purchase, gift orotherwise, from Government, and other public bodies, from privateindividuals, movable and immovable properties or other funds together,with any attendant obligations and engagements, not inconsistent withthe objects of the Society or with the provisions of these Rules.f. Have power, to undertake or give contract for construction ofbuildings required, if any, for use of Society or Project, and to acquirestores and services required for the discharge of the functions of theSociety.g. Have, subject to the provisions of Rule 4, power to sell or lease any

movable or immovable property of the Society provided, however, that noassets of the Society created out of the government grants shall, withoutprior approval of the Government, be disposed of, encumbered or utilizedfor purposes other than those for which the grant was sanctioned,h. Have powers, by resolution, to constitute standing/ad hoccommittees or task forces/groups, etc., for various areas of DPIP anddecide in regard to their membership, powers, functions and liabilities.i. Have the powers, by resolution, to appoint Advisory boards or otherspecial committees for such purposes and with such purposes and withsuch powers as the Executive Committee may think fit, and to dissolveany such committee or Board at any time, and

j. Have the power, to delegate to the Chairman, Vice-Chairperson,

State Project Coordinator or any of its members and/ or to a committee/group or any officer of the project such duties as it deems proper and also

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prescribe limitations within which the powers and duties shall be exercisedor discharges by the member/ committee / group /officer so delegated.

25. Proceedings of the Executive Committee:a Meeting of the Executive Committee shall be presided over by the

Chairperson, and, in his absence, by the Vice-Chairperson.

b. One-third of the members of the Executive Committee present in personshall constitute the quorum at any meeting of the Executive Committee,provided that no quorum shall be necessary in respect of an adjournedmeeting.c. Not less than seven days notice of every meeting of the ExecutiveCommittee shall be given to each member of the Executive Committeeprovided that:

i. The chairperson may call any emergency meeting at thenotice of even 24 hours, and

ii. Any inadvertent omission to give notice of the meeting or itsnon receipt by any member shall not invalidate the proceedings of thator any other meeting.

iii. Every notice calling a meeting of the Executive Committeeshall state the date, time and place at which such meeting will be heldand shall be, except as otherwise provided in these Rules, issued underthe signature of the Member-Secretary.

d. The Executive Committee shall meet as often as necessary but atleast twice in a year.e. Each member of the Executive Committee including theChairperson shall have one vote and if there shall be equality of votes onany question to be decided by the Executive Committee, the Chairpersonshall, in addition, have a casting vote.

26. Chairperson:The Chief Secretary to Government of Madhya Pradesh shall be theChairperson of the Executive Committee.

The Chairperson: -a. Shall ensure that affairs of the Society are runefficiently and in accordance with the provisions of the District PovertyInitiatives Project and Memorandum of Association, Rules, Regulations andByelaws of Society.b. Shall preside over the meeting of the ExecutiveCommittee. May himself call, or, by a requisition in writing signed by him,may require the Member Secretary to call a meeting of the ExecutiveCommittee at any time.

c. May, in case the votes for and against aparticular issue are equal exercise his casting vote.d. Shall be the sole and absolute authority to judgethe validity of the votes cast by any members at all the meetings of theExecutive Committee.e. Shall be entitled to invite any other person toattend the meeting of the Executive Committee, provided that suchinvited persons shall have no power of voting.f. May direct the Member Secretary to call specialmeeting of the Executive Committee at a short notice, in case of certainsituations, andg. May delegate to the Vice Chairperson such of

these functions and powers as he may deem fit.

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27.Functions & Powers of the Chief Executive Officer (CEO):a. A Chief Executive Officer for SRLM shall be appointed by the State

Government.b. The Chief Executive Officer shall be the Chief Executive of the Society and

for the Project, and shall be responsible for proper administration of the

day-to-day affairs and fund flows/financial operations of the Society andimplementation of its various activities. For the effective discharge offunctions, he/she shall have powers to: -i Arrange meeting of the General Body of the Society and its Executive

Committee and keep a record of the proceedings of these meetingsand be responsible for taking action accordingly;

ii. Discharge such other functions as may be assigned to him/her by theGeneral Body/ Executive Committee and /or any other authority/officerof the Society, in furtherance of the objects of the Society.

iii. Constitute steering groups for each of the programme components andfunctional areas; Constitute a task force, comprising heads of theSteering Groups, which would function as a cohesive team for the

achievement of the objects of the Society.iv. Appoint consultants (in accordance with the rules) and resource

persons;Prescribe, delegate powers and duties of all officers and staff of the

Society and of the project;v. Exercise such supervision and disciplinary control as may be

necessary; Coordinate and exercise general supervision over theactivities of Society and the Project, including branches and units setupat the district and other lower levels;

28. District Level Management Structure:a. A district unit of the Project, the District Management Unit (DMU), shall be

setup every district in which the Project will be implemented. The DMUshall be deemed to be a constituent unit of the Society, and shall have itsoffice at the district headquarters. The DMU shall be headed by DistrictProject Manager and shall have well-defined powers delegated to it.

b. (i) There shall be a Zila Panchayat Sub Committee, which shall provide thenecessary guidance to the Project, review performance and approvebudgets to project villages.(ii) The Zila Panchayat Sub Committee shall consist of following:Chairperson - Zila Panchayat Adhyaksha.Members: -

i Zila Panchayat members of the areas covered under DPIP.ii. Chief Executive Officer of the Zila Panchayat/PDDRDA-

nodal officer.iii. 2 NGO representatives implementing project in thedistrict.

iv. 2 representatives from the VDC/VO.v. 2 representatives from the SHGs.vi. 2 representatives of PFTs.

Member-Secretary- District Project Manger of the Project.c. The District shall also have a capacity building organization to meet the

requirements of training and Human Resource Development.d. At a cluster of 10-15 panchayats, there shall be a project facilitation team

which would work with poor people and help them organize themselvesinto Self Help Groups as well as build their capacities.

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e. Village Development Committee/Village Organisation would be formed atevery project village and shall be the lowest unit of monitoring projectactivities.

29. Funds of the Society:The funds of the Society shall consist of the following:

a. (i) Grants-in-aid and/or loan assistance made by the GOI and the StateGovernment for furtherance of the subjects of the Society.(ii) Contribution from other sources.(iii) Income from the assets of the Society.(iv) Receipts of the Society from other sources and(v) Grant, donation, loan or assistance of any kind from any external

agencies with prior approval of the Central Government/StateGovernment.

(b) (i) All funds shall be paid into the Society account with thebank, and shall not be withdrawn except through a cheque.(ii) Mode of payment or disbursement of funds from the Societys accountmay be through cheque, demand draft, money order, or otherwise, as

decided by the financial rules.30. Account and Audit:

a. The Society shall maintain proper accounts andother relevant records, and shall prepare annual accounts comprising theReceipts and Payment accounts, statement of liabilities in such form asmay be prescribed by the Registrar of Societies of the State Governmentin accordance with the rules in force under the State Societies RegistrationAct, subject to the conditions that in respect of grants from the CentralGovernment, directions of the Central Government shall be adhered to.b. The accounts of the Society shall be auditedannually by a Chartered Accountant, and in accordance with theprovisions of the Society Registration Act.c. The audited accounts shall be communicated tothe General Body of the Society, which will submit a copy of the AuditReport to the State Government.d. The accounts of the Society shall also be subjectto the provisions of the Comptroller and Auditor General (Duties, Powersand Conditions of Service) Act, 1971, as amended from time to time.

31. Annual Reports:The Annual Report on the working of the Society and the work undertaken byit during the year together with the Balance Sheet, Audited Account andAuditors Report shall be prepared and presented to the Executive Committeeand to the annual general meeting of the Society each year. After approval by

the Society these shall be submitted to the State Government.

32. Amendments:a. Amendments to these Rules shall be effected bythe General Body of the Society, by a majority of not less than half of thetotal members present and voting. However, all amendments will beapplicable upon their registration u/s __ of the Societies Registration Act.b. With the approval of the State Government, theSociety may alter, extend of abridge the purpose for which it isestablished, or amalgamate itself or the Project either wholly or partly withany other Society in accordance with the provisions of the Societies

Registration Act.

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c. As and when there is any change in thenomenclature of Minister. Departments, or Institution(s) andDesignation(s) such change shall automatically stand incorporated inthese Rules.d. If the Society needs to be dissolved, it shall be

dissolved as per provisions laid down in Chapter ____ of SocietiesRegistration Act.e. If, on the winding up or dissolution of theSociety, there shall remain, after the satisfaction of all debts and liabilities,any property whatsoever, the same shall not be paid to, or distributedamongst the members of the Society or any one of them, but shall accrueto the State Government, which will decide about its utilization.

33. The Department of Panchayat and Rural Development,Government of ______(state) shall be the administrative department of theState Government for the Society and programmes implemented by it.

34. Rules and Regulations:Rules and Regulations may provide for the following matters;a. Service matter pertaining to officers and staff, including creation of posts,

setting of qualifications, selection procedure, service conditions, pay andemoluments, discipline and control rules. T.A. and D.A. rules, etc.

b. Important financial aspects including formulation of budget, purchaseprocedures, delegation of financial powers, investment of funds,maintenance of accounts and audit, etc., and

c. All such other matters as may be necessary for the furtherance of theobjects and the proper administration of the affairs of the Society.Provided:

i. In the management structure, staff, which may devolvepermanent liability on the State Government, shall not be appointed.

ii. Till such time as the Society formulates its own set of rules and regulation, decisions by the President/VicePresident/Executive Committee in all such matters will be carried out.

iii. Consideration of financial propriety and prudence shall bekept in view.

35. Delegation of Administrative and Financial Power:a. The powers delegated will be exercised as per the conditions/ruleslaid down in the byelaws.b. The CEO will exercise all the powers of head of the department of

the State Government.c. The powers delegated to a lower authority can be exercised by ahigher authority.d. Further detailed regulations and procedures will be laid down byspecific work groups/committees as may be constituted under theprovisions.e. NRLM being a Centrally Funded Scheme, for the proceduresregarding incurring of expenditures and project administration, the rulesframed by MoRD, GOI will form the basis of all the activities.

36. Miscellaneous:All the Provisions of State Societies Registration Act, shall apply to the

Society.

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Annex II: Suggested Organogram for State Agency

State Level Organogram

As per need

District Level Organogram

As per need

Block Level Organogram

32

General Body - Chaired by the PresidentPolicy Making Body

State Project Management Unit-Headed by the CEO

Executive Committee - Chaired byChair person

Im lementation Bod

SPM- Livelihoods/Social Mobilization

SPM InstitutionalBuilding / Capacity

SPM Micro Finance /Skill Development

Project Managers as per requirementafter one or two years

Zila ParishadsDistrict Collector (Mission Leader)

District Project Management Unit

Headed by District Project Manager

DFS - Livelihoods/Social Mobilization

DFS InstitutionalBuilding / Capacity

DFS Micro Finance / SkillDevelopment

Support Staff

SupportStaff

Block Project Manager

Cluster Facilitators(each handling approx 250-300 SHGs,

25-30 VOs and 1-3 Federations)


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Note : The number of community institutions to be managed by Facilitators are

indicative and would vary with population density, nature of terrain and

communication infrastructure

33

Community Facilitator

(each CF handles 50-75 SHGs, and 8 10 VOs

Support Staff


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Annex III : Suggested Profile for Various Positions under NRLM

Sl

SuggestedPositions

indicativePossibleSource

Suggested

Educationand

Expereince

Requirement (for

openmarket

candidates)

SuggestedEducation

andExpereince

Requirement(for

deputation)

Indicative Key JobResponsibilities

Indicative SalaryRange

Remarks

National Rural Livelihoods Mission

1NationalMissionDirector

MoRD, GoI

JointSecretary,MoRD, GoIwill be theMissionDirector

-

Overall supervision,monitoring andguidance to theMission at NationalLevel

- -

2 NationalMission/ProgrammeManagers -(a) Social

Mobilisation- 01 (b)InstitutionBuilding -01 (c.)CapacityBuilding -01 (d) Micro

Fromdeputation(Central/StateGovernments/Nationalised

Banks) or fromopen market oncontract/consultancy basis

S/he shouldhavecompletedPostGraduate

Degree orPG DiplomainManagement or inrelvantdomainfrom an

Central/StateGovernment/NationalisedBankemployees

withexperience ofnot less than 8years in ruraldevelopmentand/orlivelihoodspreferably in

A multidisciplinaryteam working fulltime as part ofMission ManagementUnit at National

Level. The majorresponsibilities wouldbe to (a) designimplementationguidelines andfunctioining systemsof respectivethematic areas (b)

Best possible salarystructure should beplaced for attracting aswell as retaining staff.Besides this, the other

benefit and perks shouldalso be put in for betterprofessional functioningof the team. The salaryshould be fixed inaccordance to thepresent market rate ofgood professionals from

-

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andLivelihoodFinance -01 (f)GenderDevelopment - 01 (g)MicroEnterprise -01 (h) Food

Security -01 (i)Marketing -01 (j) RiskandVulnerability Reduction- 01 (k)PolicyAnalysis -01 (l) SkillDevelopment andPlacement -01 (m)MonitoringandEvaluation -01(n)Communication - 01 (o)Procurement - 01 .....As perrequireme

institute ofrepute withminimum10 years ofexperienceof workingin relevantfield. S/heshouldhave

worked inlargedevelopment projectprefereblyfor povertyreductionand haveexposure ofworking inmultidisciplinary team.S/Heshouldhavepreferblyworked atnationallevel or indifferentstates.WorkexpereincewithGovernmen

the externallyaided or suchother projects.

Coordinaterespectibe thematicactivities beingundertaken bydifferent StateAgency (c) Conductreview and monitorprogress of thematicoperations withdifferent State

Agency as well asnational level (d)Coordinate various

TA partnership atnational level andalso with StateAgency (e) Extendhandhold support inpositioning StateAgency in differentstates and its qualityimplementationthere (f) Any other asrequired

reputedmanagement/academicinstitutions and havingquality work expereincein development sector.Here it is suggested thatit should be rangingbetween Rs 75,000 toRs 1 lakh p.m + otherbenefits and perks as

decided. The salarystructure should havecomponent ofperformanceincentive/pay as anreward for theperformance made bythe staffs. The practicebeing followed inexternally aided projectin states like TN andBihar may be referredherewith. For staffcoming on deputationshould also be providedattractiveallowances/perks andentitled to avail facilitiesavailable for the nationalmission managementteam.

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ntadditionalstaff maybe hired.

t/Otherdevelopment orprogrammewould beandesirable.

The education and expereince criteria may further be refined considering the universe available.

State Agency for National Rural Livelihoods Mission

1StateMissionDirector

StateGovernment

Principal

Secretary/Secretary,Department of RuralDevelopment, StateGovernment

-

Overall supervision,monitoring and guidanceto the Mission at StateLevel

- -

2CEO ofState

Agency

StateGovernment

CEO,normallywith tenureof three tofive years.

The CEOshould be asufficiently

IAS seniorofficer,preferablyhavingworked asPD DRDA/Collector

-Overall Execution ofMission at state level

- -

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3 StateMission/ProgrammeManager(a) socialmobilization - 01 (a)institutionbuilding -01 (b)

capacitybuildingandtraining -01 (c)microfinance - 01(d)Marketingand microenterprises-01 (e) Skilldevelopment andplacement-01 (f)Gnderdevelopment - 01 (g)communication - 01 (h)monitoringandevaluation -01 (i)

Fromdeputation(StateGovernments/NationalisedBank) or fromopen market oncontract/consultancy basis

S/he shouldhavecompletedPostGraduateDegree orPG DiplomainManagement or in

relvantdomainfrom aninstitute ofreputeinstitutewithminimum 7years ofexperienceof workingin relevantfield. S/heshouldhaveworked indevelopment projectprefereblyfor povertyreductionorlivelihoodspromotionand have

StateGovernment/Nationalised Bankemployees withexperience of notless than 6 years inrural developmentand/or livelihoodspreferably in theexternally aided or

such otherprojects.

An experienced team ofcompetent technicalexperts assiting StateAgency for missionimplementation across thestate. Each member ofteam would be expert ofhis/her concerned domainwith major responsibilitiesof (a) desingning policies

and implementationguidelines of mission in thestate. (b) monitoringthematic progress andproviding handholdsupport to lower missionimplementations structure(c) managing partnershipand (d) ensuring qualityimplementation ofthematic interventions. (e)Any other as required

do ---- Salaryrange fromRs 50,000 toRs 75,000p.m.

The statemay thinkofintroducinga cadre ofAssistantProgramme/MissionManagers,who would

be expertswith threeto fiveyears ofrelevantthematicexperiencewho mayassist theStateMissionManagersonce thereach of theprogrammeexpands.

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HumanResource -01 (j)Finance (k)Administration (l)Procurement(M)

Livelihoods(N) FoodSecurity ....... As perrequirement additionalstaff maybe hired.

exposure ofworking inmultidisciplinary team.WorkexpereincewithGovernmen

t/Otherdevelopment orprogrammewould beandesirable.

4 StateRegionalMission/ProgrammeManager

Fromdeputation(StateGovernments/NationalisedBank) or fromopen market on

contract/consultancy basis

S/he shouldhavecompletedPostGraduateDegree orPG Diploma

inManagement or inrelvantdomainfrom aninstitute ofrepute with

StateGovernment/Nationalised Bankemployees withexperience of notless than 6 years inrural development

and/or livelihoodspreferably in theexternally aided orsuch otherprojects.

An experienceddevelopment professionalresponsible for (a)standardisingmission/programmeimplementation inrespective region (b)

Ensuring coordinationamong districts andfacilitate interface betweenthem for cross learning (C.)Regional planing ofactivities and monitoringaccordingly (d) Gapidentification of mission

do ---- Salaryrange fromRs 50,000 toRs 75,000p.m.

Once theProgrammeexpands,the Statemay alsothink ofappointing

RegionalProgramme/ MissionManagersalong witha smallteam ofsupport

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minimum 7years ofexperienceof workingin relevantfield. S/heshouldhaveworked indevelopme

nt projectprefereblyfor povertyreductionorlivelihoodspromotionand haveexposure ofworking inmultidisciplinary team.WorkexpereincewithGovernment/Otherdevelopment orprogrammewould beandesirable.

implementation at districtlevel and provide regularsupport (e) Any other asrequired

staffhandlingeight to tendistricts.

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5

Supportstaff as perrequirement

Fromdeputation(StateGovernments)or from openmarket oncontract/consultancy basis orthrough

outsourcing

State mayfix thecriteriabased onrequirement andavailabilityofcandidatesin their

respectivelocations.

State Governmentemployee

Assiting State Agency inFinance, Procurement,Administration, IToperations and otherregular office functions.

Salary shouldcommensurate withexistingmarket ratewithadditionalbenefits/perks for them.

-

The education and expereince criteria may further be refined considering the universe available for differentstates.

District Unit for National Rural Livelihoods Mission

1DistrictMissionDirector

StateGovernment

The DistrictCollector

-

Overall supervision,monitoring and guidanceto the Mission at DistrictLevel

-

2 DistrictMission/ProgrammeManager (1in eachdistrict)

Fromdeputation(StateGovernments/NationalisedBank) or fromopen market on

contract/consultancy basis

S/he shouldhavecompletedPostGraduateDegree orPG Diploma

inManagement or inrelvantdomainfrom aninstitute ofrepute with

StateGovernment/Nationalised Bankemployees withexperience of notless than 6 years inrural development

and/or livelihoodspreferably in theexternally aided orsuch otherprojects.

An expereincedprofessional responsiblefor (a) leading missionimplementation across thedistrict (b) liaisoning withGovernment forconvegence (c.) Ensuring

smooth system (admin,finance, HR, programmeetc) functioning in thedistrict (d) Developingfruitful businessrelationship with financialinstitutions (e) monitoringprogress of block units/PFT

do ---- Salaryrange fromRs 40,000 toRs 60,000p.m

-

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minimum 7years ofexperienceof workingin relevantfield. S/heshouldhaveworked indevelopme

nt projectprefereblyfor povertyreductionorlivelihoodspromotionand haveexposure ofworking inmultidisciplinary team.WorkexpereincewithGovernment/Otherdevelopment orprogrammewould beandesirable.

(f) Handholding support toblock mission manager asrequired (g) Any other asrequired

3 DistrictFunctional

Fromdeputation

S/he shouldhave

StateGovernment/Natio

An experiencedprofessional having

do ---- Salaryrange from

-

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Specialists -name the

positions

(StateGovernments/NationalisedBank) or fromopen market oncontract/consultancy basis

completedPostGraduateDegree orPG DiplomainManagement/SocialScience orin relvant

domainfrom withminimum2-3 yearsofexperienceof workingin relevantfield. S/heshouldhaveworked indevelopment projectprefereblyfor povertyreductionorlivelihoodspromotion.

nalised Bankemployees withexperience of notless than 2-3 yearsin ruraldevelopmentand/or livelihoodspreferably in theexternally aided orsuch otherprojects.

responsibilities of (a)Implementing thmaticintervention in the district(b) responsible forthematic convergence andliaison with relatedinstitutions/parnters (c.)extending thmatichandhold support to blockunits (d) conduct review ofthematic interventions atdistrict level (e) any otheras required

Rs 25,000 toRs 35,000p.m

4 Supportstaff as perrequirement

Fromdeputation(StateGovernments)or from open

State mayfix thecriteriabased onrequiremen


Assiting District Unit inFinance, Procurement,Administration, IToperations and otherregular office functions.

Salary shouldcommensurate withexistingmarket rate

-

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market oncontract/consultancy basis orthroughoutsourcing

t andavailabilityofcandidatesin theirrespectivelocations.

withadditionalbenefits/perks for them.

The education and expereince criteria may further be refined considering the universe available for differentstates.

Block Unit for National Rural Livelihoods Mission

1 BlockMission/ProgrammeManager

Fromdeputation(StateGovernments)or from openmarket oncontract/consultancy basis orthroughoutsourcing

S/he shouldhavecompletedPostGraduateDegree orPG DiplomainManagement/SocialScience orin relvantdomainfrom withminimum2-3 years

ofexperienceof workingin relevantfield. S/heshouldhaveworked in

StateGovernment/Nationalised Bankemployees withexperience of notless than 2-3 yearsin ruraldevelopmentand/or livelihoodspreferably in theexternally aided orsuch otherprojects.

S/he will be the teamleader of BPIU managing ateam of 15-20 staff withoverall authority ofimplementing programme,ensuring administrationtherein and beingresponsible for all financialoperations. The majorresponsibilities would be to(a) liaison with lineGovernment departments,banking institutions, civilsociety organisations andother external agency (b)nurturing block level

federations (c) managingCIF (d) community leveltraining and cross learningactivities within block (e)updating of MIS andreporting to all concerned(f) any other as required


-

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development projectprefereblyfor povertyreductionorlivelihoodspromotion.

2ClusterCoordinator

From OpenMarket

Should be apostgraduateor MSW orPGD inRuraldevelopment

N/a

Managing cluster operationwith responsibilities of (a)Institution Building (VillageOrganization formationand strengthening training, systemdevelopment, conflictresolution) (b) FinancialMainstreaming (Get theMicro-planning done andensure CIF flow - BankLinkages) (c) Clustersupervision (30-35village) : Extendingsupport to CF andCommunity Cadre level (d)

Compilation of progressand Reporting


-

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3CommunityFacilitator

From OpenMarket

Should be agraduate

N/a

Acting as face of theproject at community level,s/he should be responsiblefor (a) Institution Building(SHG formation andstrengthening training,system development,conflict resolution) (b)Financial Mainstreaming(Bank account opening and

Micro-plan) (C) LivelihoodsIntervention(Implementation supportto Community) (d) SocialDevelopment Intervention(demand identification andplan for Food Security etc.)(e) Community Cadremanagement(identification, capacitybuilding and making themfunctional)Reporting (g) any other asrequired


-

4 Supportstaff as perrequirement

Fromdeputation(StateGovernments)or from openmarket oncontract/consultancy basis orthroughoutsourcing

State mayfix thecriteriabased onrequirement andavailabilityofcandidatesin theirrespective


Assiting District Unit inFinance, Procurement,Administration, IToperations and otherregular office functions.

Salary shouldcommensurate withexistingmarket ratewithadditionalbenefits/perks for them.

-

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locations.

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Annex IV: Guiding Principles for Human Resources Policy

Cardinal Principles of Human Resource Policy

1st principle would be accountability, accountability of decision-making.

Management and leadership of the organisation will be accountable to the

governing body and to the staff members of the organisation; and this will be

followed down the line at every level where team leaders

Documents

HR and Structure 6th August 2010