How to write an email

Things to consider

• Write from your university e-mail account

Avoid using emails which do includeneither your name or surname eg. sweetgirl11@ (bad example)bozdogan_d@ (good example)

Think about what you're saying

• Choose an appropriate greeting.• Ask politely• Proofread what you've written• Sign with your full name, course

number, and class

Examples of greetings:

• Dear Professor Smith,• Dear Ms. Glaum,• Dear Dr. Brown,• Hi/Hello Ms. Glaum,

• Hey/Hello teacher (informal)

• Do not leave the subject of your email blank, write your subject properly and to the point

• Examples of a subject:(Your name and surname, Name of the course)FI Writing DiagnosticFI Essay Question

• Don't send unexpected attachments• When you get a reply, say thanks

Remember!

An email is a piece of writing which has a(n):- Introduction (introduce yourself/topic)- Body (state why you are writing, ask the

question/s where necessary)- Conclusion (close the topic by either saying

thanks or asking a question)

More things to consider:• Give some context for the question, situating it

in the particular assignment or activity you're working on.

• Punctuate. Capitalize appropriately. Use complete words and sentences; this is not texting. Check your spelling.

• Be specific and detailed about what the difficulty or challenge is regarding.

• Ask an actual question, rather than leaving it up to me to infer.

• Be nice and thank for answering.• Sign your full name.

Example 1

• Hi Ms. Glaum,

I'm working on my narrative essay essay for Focused Inquiry 111 and I’m having writers block. I'm stuck trying to figure out what to write about.Do you have a suggestion for what I should do? Thanks.

Maggie SimpsonEng 3703, MWF 10:00

Example Template

• Subject: (put in your class and maybe the assignment number)

Salutation: (Mr or Ms Glaum,)

----message, short and in proper English----

Signature: (Thank you and your name)

More on email etiquette

• Syllabus Email Policy: http://sites.laverne.edu/learning-enhancement-center/files/2011/04/EMAIL_ETIQUETTE.pdf