How to Get Started

Toni Saraiva / Richard Hall

Enterprise Europe Network – EISC Ltd

The Public Sector

Pro-cure NHS

Maritime & Coastguard Agency

Ordnance Survey

Southampton City Council

University of Southampton, Solent University, University of Portsmouth, Queen Mary’s College

Wessex Property services

Hampshire County Council

Hampshire Constabulary

Radian Group

British Airports Authority

Basingstoke & Deane Council

Cabinet Office

Basingstoke & North Hampshire Foundation Trust

Wessex Housing Partnership

Solent Supplies

Portsmouth City Council

Isle of Wight Council

MOD

What is being bought?• Coaching / training/ education• Transport services• Furniture• Security• Recruitment• Electricity / plumbing services• Legal activities• Printing / marketing / Design / Web• Healthcare products and services• Cleaning Services and products• Trees / flowers / landscape maintenance• IT services and products• Accommodation / travel• Construction• Sport equipment

Something for everybody here

How does the buying take place?

• Different levels = Different ways

• Small value contract

- Quote

- Advertised locally or not at all

- Sent directly

- Approved Supplier list

• “High” value contract

- Tender

- Advertised widely

Southampton buying…

Below £10 000 1 written quotation

£10 000 to £50 000 3 written quotations

£50 000 to £100 000 Tenders

Above £100 000 Formal tender process

www.southampton.gov.uk

Eastleigh buying…

Below £10 000 2 written quotations

£10 000 to £35 000 3 written quotations

£35 000 and above Tenders + advertised

At least 5 contractors invited

www.eastleigh.gov.uk

Finding Tenders

• The written press

• The public sector authorities’ websites

• Tender databases

Ted.europa.eu

www.supply2.gov.uk

www.competefor.com

www.winningtenders.eu

What does a tender notice look like?

I.1

UK Border Agency (UKBA), Commercial and Services Directorate, 5W Ralli Quays, 3 Stanley Street,

Attn: Janine Melia, Salford M60 9LA, UNITED KINGDOM.

Tel.  +44 1618270479.

E-mail: janine.melia@hmrc.gsi.gov.uk.

Fax  +44 1618270270.

II.1.5

provision of Canine Food and Consumables to include the supply and delivery of a range of dry and moist dog food and accessories to include vitamins, hygiene products, toys, collars, harnesses, bowls and bedding etc. The range of products required will be split over 5 lots.

Delivery of goods will occur during normal working hours Mon-Fri 9:00 am to 17:00 pm.

The Dog units are currently situated at Heathrow, Gatwick, Birmingham and Manchester airports and dockside at Hull, Felixstowe, Tilbury, Dover and Southampton

IV.1.1

Type of procedure: Open.

Key Tender procedures

Invitation to Tender NoticeInvitation to Tender Notice

Pre Qualification (PQQ) or Pre Qualification (PQQ) or Restricted procedureRestricted procedure

Tender DocumentTender Document

Open Procedure

Restricted Procedure

What does a tender notice look like?

IV.2.1

Award criteria: Lowest price.

IV.3.4

Time-limit for receipt of tenders or requests to participate:

19.3.2010 - 12:00.

The importance of documentation

• Contract Notice

• Check “Contract Awards”

The importance of documentation 2What do you need?

• Policies

• Certifications

• Referrals

• Some organisation…

Need help with procurement…

• Enterprise Europe – EISC Ltd• Toni Saraiva / Richard Hall

• 02380 20 61 62

• toni@eiscltd.eu • richard@eiscltd.eu

Further help / training

• www.businesslink.gov.uk/procurement

• Attending a free Workshop