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JCI Official Publication

JCI Training User Guide

How to create a JCI Official course online

English, December 2010

JCI User Guide 2

JCI User Guide

JCI Vision “To be the leading global network of young active citizens.” JCI Mission “To provide development opportunities that empower young people to create positive change.” About JCI JCI is a worldwide community of young active citizens ages 18-40 who share the belief that in order to create positive change, we must take collective action to improve ourselves and the world around us. With over 5,000 Local Organizations in more than 115 countries and territories, JCI forms a vibrant international network with nearly 200,000 members. Engaging in activities ranging from community development to international projects, members demonstrate their social responsibility and improve themselves through participation, leadership and action. The global citizens of JCI are committed to becoming better leaders to build a better future for all. Published by: Junior Chamber International (JCI), Inc. 15645 Olive Boulevard – Chesterfield, MO 63017, U.S.A. Tel: +1 (636) 449 3100 Toll free (from USA only): 1 800 905 5499 Fax: +1 (636) 449 3107 E-Mail: training@jci.cc - Website: www.jci.cc

JCI Training Since its start in 1990, the JCI Training area has seen major changes and is now operating more and more like a professional training organization aimed to the development of new trainers who in turn will help JCI officers to efficiently fulfill their duties and ensure the members have the skills and knowledge to act responsibly in local activities. Since the establishment of the online tools in 2006 to its complete online and paperless certification system finished in 2007, JCI Training is also moving towards a more efficient operational system and professional standards for training within the organization aimed to provide standardization in the quality of the training courses delivered. The Certified JCI Head Trainer program is aimed to continuously develop new and young trainers by coaching and providing opportunities to train with more experienced trainers at JCI Official courses. The online tools for JCI Official courses organization and registration will keep records of all training activities not only of trainers, but also of all members who participate in JCI Official courses. This User Guide is designed to help members who want to organize a JCI Official course.

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JCI User Guide

Open JCI Website and login Since 2006 all JCI Official courses must be organized online and all participants must register in order to have the course recorded in their database and then be able to access the course manual online. Here are the steps to organize a JCI Official course online. Important: after each selection wait for the page to refresh. 1. Open JCI website

www.jci.cc and click on TRAINING from the top menu.

2. Ensure you are logged

in. Your name will show on the right side.

3. Ensure you are using the

correct login. Your certification level will show and if you have a certification level and it says No Level you are using a wrong login.

4. At the Training page,

click on ORGANIZE A JCI COURSE.

This will open the Course page. 5. Select the course you

want to organize. The list contains all JCI Official Courses available to be organized by any Local or National Organization.

6. Select the language in

which the course will be conducted. All world languages are listed there.

7. To select the Head

Trainer, you can filter by the Head Trainers’ Country. Only the countries where Head Trainers live will be listed here.

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JCI User Guide

8. You can skip the selection by Country and choose to view all Certified JCI Head Trainers who can conduct the selected course in the selected language.

9. After you have selected

the country, you have the options to list the Head Trainers by First name, Last name, Country (if you selected ALL in the country option) or Certification level.

10. Now, all Certified JCI

Head Trainers who can conduct the course and in the language you selected will be listed in the order decided in the previous step. Select the Head Trainer you want to invite.

Note: The Head Trainers are listed by the country they live in, not the National Organization they are affiliated to because some trainers may live in different countries and you want to select one that lives in the country or close to where the course will be organized. 11. Now, decide how many

participants you will allow to participate.

12. Set the first day of the

course. Click on the text box and a calendar will show. In the next box select the last day of the course. In the third box, set the day to close registrations.

IMPORTANT: If the deadline for registrations is set for a date before the first day of the course and participants want to register onsite (on the day of the course), the course organizer must edit the course and change the deadline to the first day of the course. The course organizer is the only one who can edit the course and change the day of the registration deadline. It is recommended that the deadline be the first day of the course. If registrations reach the limit established by the organizer, it can be changed at that time.

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13. Write the time the course will start. This information will show on the course page. This time can be changed later but all participants must be informed.

14. Add e-mail addresses

of other people you want to receive registration forms. They will not have access to the course page.

15. Then write the name

and address where the course will happen.

16. The country and

National Organization are automatically listed depending on your residence and affiliation.

Note: If you live in a country and are affiliated to another National Organization you cannot organize JCI Official Courses because you cannot organize a course outside your country of residence. Exceptions are the National Organizations that don’t use the country’s name, such as JCI Dutch Caribbean, JCI West Indies, JCI Catalonia, JCI Pacific. This is to prevent to have JCI Official Course organized for non-JCI members or being organized in another country. National Organizations that are contacts must be listed as such by the JCI World Headquarters. 17. The name of your

Local Organization will show automatically. You cannot organize a JCI Official Course for another Local Organization.

18. If the name of your

Local Organization does not show, you must contact JCI and request it to be updated.

Note: If you change your affiliation to another Local Organization, you must request the change to JCI World Headquarters and then the president of your new Local Organization must activate you. If there is no local president listed, you cannot be activated.

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19. Write the cost or registration fee each participant must pay.

20. Write what is included

in the registration. Not all JCI Official Courses require manuals. They can be downloaded after the graduation.

21. Inform how to make

the payment. 22. Click if you accept on-

site payments 23. What you are offering

to the Trainer? This offer must be accepted by the trainer.

24. Click Save to advance

to the next stage for the invitation of the Trainer.

Parts you can edit and change: some parts of the course can be changed after the course is open. 25. You can change the

maximum participants allowed for the course.

26. You can change the

registration deadline. 27. You can change the

starting time. In this case, everyone involved must be informed.

28. Click save and the

course will be saved. This page will close.

29. Now you can send the

request to the trainer, edit the course, delete it or go to my courses, the page and go to the list of your courses.

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30. A new window will open. Here you can write a message to the Trainer. Besides your message, the trainer receives a standard message about the invitation for the course.

31. Click Send and the

messages will be e-mailed to the address in the trainers’ databases.

32. The Trainer will receive

an invitation e-mail and a message will show in the trainer’s website.

33. The trainer and the

organizer will also see a warning message in the My Courses page. If the Head Trainer accepted, you can open the course. And it will be listed on JCI website.

34. The course is now

listed on JCI website under upcoming courses. They can sort courses available in their Country, Area, All Courses and also by the languages in which the courses will be conducted.

35. Members who register

will see the course listed in their website under MY COURSES. They can also see the closed courses the have attended by clicking the “Show closed courses.

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36. By graduating from the course, the member can click on My Official Courses manuals and have access and download the manual of the course in pdf format in all available languages.

37. If the person cannot attend the course, the registration must be cancelled to avoid penalties.

FAQ

Do I need to be a JCI member to attend a JCI Official Course? Yes. JCI Official Courses are designed to help JCI members to be trained up to help develop their Local Organizations. I cannot register for a JCI Official Course I want to attend? This could be because:

• The course is full. If the course is full, you cannot register for it. However, you can check with the organizers if there are any registered participants who will not show up for the course. If so, the organizer / Head Trainer can cancel their registrations to allow you to register for the course.

• You may not eligible. For some JCI Official courses you need to fulfill certain prerequisites. You also must be listed as an active member in JCI online directory. Your local president is the only person who can activate you in the directory. If your Local Organization does not have a president listed, all members are considered inactive.

Do I need to be in JCI age to attend a JCI Official Course? No. At this moment, members or past members can attend JCI Official Courses but past members must be listed as active (still contributing to the development of the Local Organization). Can I put my sponsor’s logo on the JCI Official course materials? No. JCI Official Courses belong to JCI. Other’s logos cannot be printed onto the course materials (e.g. certificates or participants’ manual). Who can organize JCI Official courses? National and Local presidents can organize JCI Official Courses. Trainers or JCI members cannot organize JCI courses without the National or Local Organization’s permission.

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How long does it take for participants to graduate from JCI Official Courses? Once the Head Trainer completes the online report, the participants will receive an e-mail informing that the evaluation and knowledge test will be available in 4 days. Passing the test will graduate the participant. What price range should be charged for JCI Official courses? National and Local Organizations are free to set prices for JCI Official courses they organize. However, it is recommended to make them affordable for the participants. JCI Official courses must not be a means for National Organizations, Local Organizations or trainers to profit from. How much should the organizers pay for the trainers? It is suggested that the organizers pay the costs of the Trainer. Trainers cannot request any compensation fee besides their costs. How can I cancel a JCI Official Course? The course organizer can cancel the training online. What are the rules for organizing JCI Official courses? When organizing JCI Official courses, the following rules must be observed:

• Must be organized online. • All participants must register online in order to be officially certified. • Can only be organized with the acceptance of a Certified Trainer. • Can only be conducted by JCI Certified Trainers. • Is aligned with the practices and principles of JCI. • Is conducted according to the JCI Training standards. • Content and materials must follow the JCI Training rules and procedures and must remain unchanged

from the original content and format. Are participants that have canceled their registration from JCI Official courses still considered 'no show'? No. Only participants who do not cancel their registration and do not show up will be marked as “No Show”. The following penalties hold for those with ‘No Shows’:

• Suspended from registering and attending any JCI Official course for one year with three (3) No Shows for the same JCI Official. The person will have the rights reinstated automatically after the time of the penalty passed.

• Suspended from registering and attending any JCI Official course for one year with five (5) No Shows for all JCI Official Courses. The person will have the rights reinstated automatically after the time of the penalty passed.

If you have any suggestions for trainers or training designers, please send it to training@jci.cc.

Thank you!

JCI Vision

“To be the leading global network of young active citizens.”

JCI Mission

“To provide development opportunities that empower young people to create positive change.”

About JCI

JCI is a membership-based nonprofit organization of young active citizens ages 18 to 40 in more than 100 countries who are dedicated to creating positive change in their communities. Each JCI

member shares the belief that in order to create lasting positive change, we must improve ourselves and the world around us. JCI members take ownership of their communities by identifying problems

and creating targeted solutions to create impact.