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8th Sakai Conference 4-7 December 2007Newport Beach
How Are Project Sites Used in Sakai?
Nate Angell - rSmartMara Hancock - UC Berkeley
Steve Lonn - MichiganStephanie Teasley - Michigan, Moderator
This work is licensed under a Creative
Commons Attribution-Share Alike 3.0 United
States License.
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Sakai Project SitesNate Angell • The rSmart Group
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we all want
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to collaborate
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share files
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schedule/calendar
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collaborative authoring
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live chat
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threaded discussion
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find each other
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get to know each other
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feeds
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categorize/tag
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search
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link
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we are already
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collaborating
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using
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a variety of tools
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like
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Google Apps MS Office Groove
MS Office LiveBasecamp
Zoho
ThinkFree
Zimbra
Central Desktop
Atlassian
SocialText
goowy
gOFFICE
Alfresco
Drupal
eZ publish
Joomla!
Magnolia
Midgard
OpenCms
Plone
TYPO3Lotus Notes
MS Outlook
SharePoint
phpBB
Twiki
xoops
phpNuke
Phorum
MediaWiki
Trac
GroupWise
WebCT
Blackboard
eCollegeAngel
Desire2Learn
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but...
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there’s a problem
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Google Apps MS Office Groove
MS Office LiveBasecamp
Zoho
ThinkFree
Zimbra
Central Desktop
Atlassian
SocialText
goowy
gOFFICE
Alfresco
Drupal
eZ publish
Joomla!
Magnolia
Midgard
OpenCms
Plone
TYPO3Lotus Notes
MS Outlook
SharePoint
phpBB
Twiki
xoops
phpNuke
Phorum
MediaWiki
Trac
GroupWise
WebCT
Blackboard
eCollegeAngel
Desire2Learn
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so...
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what’s the solution?
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sakai project sites
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why?
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integration
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of users
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here
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and
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there
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of activities
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of user interfaces
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of files
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of communication channels
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of resources
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so...
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what’s the solution?
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sakai project sites
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why?
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flexibility
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mailing lists
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collaborative document production
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graduate student development
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program administration
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research projects
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campus orientation
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link repositorypersonal website
todo listsfile storage
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resource calendaring
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search committees
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student project groups
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student activity groups
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events
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file storage
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admissions workflows
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promotion & tenure
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disaster presence
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so...
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what’s the solution?
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sakai project sites
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why?
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built by
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8th Sakai Conference 4-7 December 2007Newport Beach
Project Sites at UC Berkeley
Mara HancockEducational Technology Services
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bSpace Context• Goal to retire legacy CMS• Timeline
–Started pilot in Fall 2005–Primary LMS in Fall 2006–Sole CLE in Fall 2007
• Project sites a nice addition• Successfully retired 4 campus systems• Who can create
–Faculty–Graduate students–Staff
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UCB CLE Adoption
~1440 Course Sites~82% of undergraduate courses
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Rise of the Project Sites
0
750
1500
2250
3000
Fall 2006 Spring 2007 Fall 2007
CLE: Project and Course Sites
Sit
es
Semester
Course SitesProject Sites
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General Categories
T&L activitiesDiverse CollaborationAdmin and organization
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Detailed Categories
Academic CollaborationCommunityClass ProjectClass SiteCampus Working GroupDepartmental AdminMiscPersonal ProjectsResearch Collaboration
16%
31%
13%
14%
4%
3%
5%9%
5%
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Survey: When & How Many?
~70% have multiple sites
Early adopters
still dominate
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Survey: The People
Majority are Academic
~78% 5 and more
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Achieving?• Long-term shared record-keeping• Organize and communicate tasks from a
common portal• Resources at your fingertips and forums for
sharing issues• Communication across institutional boundaries• Professional success (no joke!)• Archives of achieved tasks• Updates on individual activities via chat
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Before bSpace• Email• Paper• Campus mail• Phone• List-servs• Old CMS• Personal website• Didn’t
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What They Want• Email organization and management• Visual and navigational separation between project sites and course sites
• Visual control• Site hierarchy• Project management tools• Better performance
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User Stories• Haas Product Management Courses
• Owners: Alice Agogino, ME Professor and Sara Beckman,
Senior Lecturer Hass Business School
• 60 sites (and growing!)
• Goal: Linking students with private sector and creating group collaboration spaces
• Description: These faculty use project sites to link students with each other and to engage with individuals from the private sector around specific product areas. These sites can be one-on-one engagement between the instructor and student or a student groups
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User Stories• Haas Product Management Courses
• Owners: Alice Agogino, ME Professor and Sara Beckman,
Senior Lecturer Hass Business School
• 60 sites (and growing!)
• Goal: Linking students with private sector and creating group collaboration spaces
• Description: These faculty use project sites to link students with each other and to engage with individuals from the private sector around specific product areas. These sites can be one-on-one engagement between the instructor and student or a student groups
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User Stories• Psychology Majors
• Owner: Kristina Gacutan, Director of Student Services, Psychology Dept.
• Participants: 275
• Goal: Create community for Psychology majors
• Description: Informational site for psychology majors. Students will have access to forms such as applications for the major; independent study; honors thesis; seminars; peer advising and the undergraduate brochure. The Student Services Office will also use this site to communicate with students regarding workshops; internship/research opportunities; and administrative issues.
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User Stories• Psychology Majors
• Owner: Kristina Gacutan, Director of Student Services, Psychology Dept.
• Participants: 275
• Goal: Create community for Psychology majors
• Description: Informational site for psychology majors. Students will have access to forms such as applications for the major; independent study; honors thesis; seminars; peer advising and the undergraduate brochure. The Student Services Office will also use this site to communicate with students regarding workshops; internship/research opportunities; and administrative issues.
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User Stories• Faculty Development Group
• Owner: Cynthia Schrager, Special Assistant to the Vice Provost, DUE (Group chair)
• Participants: 7
• Goal: Create collaboration site for interdepartmental faculty development staff to collaborate on strategy and joint projects
• Description: This site was used extensively to develop the agenda and activities for a campus-wide teaching, learning, and technology symposium. Meeting notes are posted, members post resources to share, and use the wiki for joint brainstorming and document development.
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User Stories• Faculty Development Group
• Owner: Cynthia Schrager, Special Assistant to the Vice Provost, DUE (Group chair)
• Participants: 7
• Goal: Create collaboration site for interdepartmental faculty development staff to collaborate on strategy and joint projects
• Description: This site was used extensively to develop the agenda and activities for a campus-wide teaching, learning, and technology symposium. Meeting notes are posted, members post resources to share, and use the wiki for joint brainstorming and document development.
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User Stories• ADEPT (NSF Grant Project)
• Owner: Hugo Ramirez, Associate Director, EBEDP Professional Development Program
• Participants: 42
Goal: Create collaboration site for NSF grant project teams comprised of participants all over the world
• Description: BSpace site for the Applied Design Engineering Project Teams (ADEPT). Uses the Calendar of events, Announcements, Discussion tools, and provides a storage site for each curriculum, and general survey information.
• Note: this is the one project site that needed additional storage space
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User Stories• ADEPT (NSF Grant Project)
• Owner: Hugo Ramirez, Associate Director, EBEDP Professional Development Program
• Participants: 42
Goal: Create collaboration site for NSF grant project teams comprised of participants all over the world
• Description: BSpace site for the Applied Design Engineering Project Teams (ADEPT). Uses the Calendar of events, Announcements, Discussion tools, and provides a storage site for each curriculum, and general survey information.
• Note: this is the one project site that needed additional storage space
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User Stories• ESPM 50 Book Exchange
• Owner: Kurt Spreyer, Lecturer
• Participants: 622
• Goal: Create a site to help students save money by facilitating the activity of buying and selling used readers for Environmental Studies and Policy Management 50.
• Description: This site provides a space to buy and sell used spring '07 ESPM readers, which contain the same articles (but different assignment sheets) as fall '07 readers.
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User Stories• ESPM 50 Book Exchange
• Owner: Kurt Spreyer, Lecturer
• Participants: 622
• Goal: Create a site to help students save money by facilitating the activity of buying and selling used readers for Environmental Studies and Policy Management 50.
• Description: This site provides a space to buy and sell used spring '07 ESPM readers, which contain the same articles (but different assignment sheets) as fall '07 readers.
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Wins and Challenges• Wins
–Staff usage builds community of practice and advocacy–People across campus see it as a tool that helps them get
their work done–No barriers: cost, site set-up–Builds a fan base
• Challenges–Support models for collaborative activities–Articulate value for expanded funding–Archiving (access and preservation vs. activity-level)
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Future• Learn more -- surveys and focus groups• UC Berkeley collaboration tools strategy• Kuali Learning Units?• Service level agreements• Development and support partnerships with other
campus service providers• Simple project mgmt. tools• Undergraduates?
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8th Sakai Conference 4-7 December 2007Newport Beach
Project Sites at MichiganSteve Lonn
Usability, Support, and Evaluation LabUniversity of Michigan
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About Michigan’s Implementation of Sakai: CTools
Fall 2007 Stats:
• Average 18,000 users per day
‣ 7,600 peak concurrent use
• 3,700 course sites
2007 Instructor / Student Survey:
• 99% of students have used CTools
• 85% of instructors have used CTools
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Who Can Create Project Sites?• Any student, faculty, or staff user
‣ No limits, No expiration, No barriers
• Non-UM users (“friend” accounts) cannot create project sites, but can be added as any role on existing sites
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Why Create Project Sites?
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Students
Learning study groups
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Student Study Groups• Course Exams, Preliminary Exams, Placement Tests
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Why Create Project Sites?
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Students
Learning
Research
study groups
course projects
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Student Course Projects
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• Term projects, group presentations, papers, etc.
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Why Create Project Sites?
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Students
Learning
Research
Administration
study groups
course projects
student organizations
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Student Organizations• Student government, Greek, Ethnic / Religious Groups
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Why Create Project Sites?
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Students Faculty
Learning
Research
Administration
study groups peer development
course projects
student organizations
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Faculty Peer Development• Professional development, Shared resources, etc.
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Why Create Project Sites?
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Students Faculty
Learning
Research
Administration
study groups peer development
course projects
multi-institution research /
grants
student organizations
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Faculty: Research / Grants
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Why Create Project Sites?
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Students Faculty
Learning
Research
Administration
study groups peer development
course projects
multi-institution research /
grants
student organizations
faculty committees
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Faculty Committees• Governance, Budget, Admissions, etc.
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Why Create Project Sites?
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Students Faculty Staff
Learning
Research
Administration
study groups peer development staff training
course projects
multi-institution research /
grants
student organizations
faculty committees
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Staff Training
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Why Create Project Sites?
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Students Faculty Staff
Learning
Research
Administration
study groups peer development staff training
course projects
multi-institution research /
grantsgrant proposals
student organizations
faculty committees
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Staff: Grant Proposals
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Why Create Project Sites?
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Students Faculty Staff
Learning
Research
Administration
study groups peer development staff training
course projects
multi-institution research /
grantsgrant proposals
student organizations
faculty committees
tenure / search committees
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Tenure / Search Committees
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Why Create Project Sites?
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Students Faculty Staff
Learning
Research
Administration
study groups peer development staff training
course projects
multi-institution research /
grantsgrant proposals
student organizations
faculty committees
tenure / search committees
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Project Site Creation Growth
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0
17
34
51
68
85
January February March April May June July August September October November
Num
ber o
f Site
s C
reat
ed
2005 2006 2007
• 2005: 2,177 sites created
• 2006: 3,884 sites created
• 2007: 5,273 sites created so far
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Who’s Creating Project Sites?• Looked at Fall 2006 project site creations (2,157 sites)
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Students61%
Staff21%
Instructors18%
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Staff & Instructor Use2006 Staff Survey:
• Over 33% of staff respondents reported using project sites for administrative activities
‣ Managing special events & Managing non-credit learning opportunities had about 20% reported use
2007 Instructor / Student Survey:
• Over 25% of instructor respondents reported using project sites for administrative activities
‣ Student work, teaching coordination, and research about 20% reported use
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Pilot Study: Studying Student Use of Project Sites
• Annual survey: About 35% reported using project sites for “student work” and 10-20% for other activities
‣ When asked about “most valuable benefit” of CTools for courses, only 3% of instructors & students chose “student-student communication”
• Sent survey invitation to all students who created a project site between Aug. 20-Dec. 31, 2006
‣ 31% response rate (N=306)
‣ Interviewed two students about their survey answers
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General Purpose of Student-Created Project Sites
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2.9%3.3%3.3%
3.3%
3.6%
4.6%
8.8%
70.2%
Q: Thinking about the project site that you used the most in Fall 2006, what was the general purpose of this site?
Course-related project Non-academic activitiesCourse-related study group Student-initiated researchFaculty/grant-sponsored research Job-related activitiesPersonal use Other reason
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How Many Participants?
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0%
10%
20%
30%
40%
1 2 3 4 5-10 11-20 21-50 50+
2%4%
6%
36%
25%
14%
5%
8%
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Tools for Collaboration
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Resources
Announcements
Email Archive
Discussion
Chat Room
Assignments
Wiki
Schedule
Drop Box
Web Content
Modules
News (RSS Feeds)
0% 20% 40% 60% 80% 100%
1%
1%
4%
6%
10%
11%
13%
19%
21%
26%
72%
93%
Q: Please select the THREE most useful tools that you used to collaborate with other participants in this project site.
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Non-CTools Collaboration
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Q: What other tools/methods did you use to collaborate with the project site participants outside of the CTools environment? (check all that apply)
Face-to-face conversation
Telephone/Cell phone
Instant messaging
File sharing system
Other
Non-CTools wiki
Non-CTools blog
0% 20% 40% 60% 80% 100%
1%
2%
9%
9%
25%
73%
92%
94%
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Most Valuable Benefit
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Q: Which of the following benefits from using CTools project sites is the most valuable to you?
6.2%2.4%
13.7%
25.4%
52.3%
Helps manage project-related activities Improves my communication w/site participantsEfficiency (saves time) Improves site participants’ communication w/meOther
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Pilot Findings• Majority (70%) of student use is for course-related projects
• Most (62%) only use project sites for 1 semester
• Value Resources, Announcements, and Email Archive most‣ Students do not rely on project sites for all collaboration - also meet face-to-
face and use email & phone
‣ Almost all (83%) live in same or close location as other project site participants
• Project sites are an example of how students can leverage the capacities of LMS in service of their own learning
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Future Plans• Get more data at time of project site creation
‣ Who, purpose, etc.
• In-depth case study of student project site use
• Continued surveys and investigation into faculty & staff use of project sites
• Multi-institution research of project site use?
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Questions / Answers• Contact Info:
‣ Nate Angell - rSmart• [email protected]
‣ Mara Hancock - UC Berkeley• [email protected]
‣ Steve Lonn - Michigan• [email protected]
‣ Stephanie Teasley - Michigan• [email protected]
153
This work is licensed under a Creative
Commons Attribution-Share Alike 3.0 United
States License.
153
