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HOUSTON COMMUNITY COLLEGE
Response to Inquiries Presented Relating to
Small Business Development Program
February 23 2012
MEMORANDUM
To Dr Mary S Spangler Chancellor From Remmele J Young Executive Director February 23 2012 Re Small Business Data Request INTRODUCTION This writing responds to the February 10 2012 request for information specifically as it concerns matters relating to the HCC Small Business Development Program (ldquoSBDPrdquo) Contained in this correspondence is a restatement of the specific inquiries presented and the available responses to those inquiries For consideration purposes as it is appropriate HCC personnel responsible for managing the various aspects of the SBDP are available to meet and discuss the programrsquos operations as it continues to progress Such an occurrence may present an opportunity to clarify any matters warranting additional discussion andor explanation INQUIRIES AND RESPONSES What follows are the specific inquires and responses to the same Inquiry 1 Provide a list of all HCC vendorscontractors for the past five years who have complied with the Systems best effort participation standard Response to 1 As specifically requested HCC is unable to provide a list of all HCC vendorscontractors for the past five years who have complied with the Systemrsquos ldquobest effortrdquo participation standard However HCC is immediately able to provide information that allows one to determine if certain vendorscontractors are meeting SBDP participation goals This information is ascertainable by examining HCCrsquos periodic small business development summaries ndash here for the period 2009 through 2011 ndash short of the five year period requested but the best information immediately available for production (See Exhibit 1) Inquiry 2 Provide a list of all vendorscontractors who failed to comply with the best effort standard Response to 2 Similar to the response provided at 1 immediately above HCC is unable to provide a list of all HCC vendorscontractors for the past five years who have complied with the Systemrsquos ldquobest effortrdquo participation standard However HCC is immediately able to
2
provide information that allows one to determine if certain vendorscontractors are meeting SBDP participation goals This information is ascertainable by examining HCCrsquos periodic small business development summaries ndash here for the period 2009 through 2011 ndash short of the five year period requested but the best information immediately available for production (See also Exhibit 1) Inquiry 3 Provide the amount of money the System spent on vendorcontractors for past five years Response to 3 See Exhibit 2 at letter ldquoArdquo that responds to this inquiry Inquiry 4 Relating to 3 immediately above how much money was spent with small businesses as [part] [of] [the] best effort subcontractors Response to 4 HCC does not track this information thus it is unavailable However HCC is able to provide the total spend for all Texas-based certified small business for the past five years See Exhibit 2 at letter ldquoBrdquo that responds to this inquiry Inquiry 5 How much of the overall total spend on vendorscontractors during the past five years was awarded by contracts of $100k or less that did not require board approval Response to 5 This information is not immediately available However it is ascertainable via a manual process that requires an additional reasonable time to gather Pending instruction staff is positioned to begin the process of securing the information The estimated time to obtain the information is 120 hours Inquiry 6 How much of the overall total spent during the past five years was spent with individual businesses from outside of the State of Texas and [within] the HCC service area Response to 6 See Exhibit 2 at letter ldquoCrdquo that responds to this inquiry Inquiry 7 Relating to those contracts identified as on going provide an accounting [of] how much money has been spent under each of those contracts since they were first awarded
3
Response to 7 The designation ldquoon goingrdquo as it appears in the relevant exhibit which is responsive to this inquiry does not denote that a contract has not reached its end date Many contracts identified in the exhibit as ldquoon goingrdquo are in fact complete Notwithstanding this sentiment the exhibit provides an opportunity for one to see those contracts initially designated as ldquoon goingrdquo with a corresponding contract value for each contract See Exhibit 3 that responds to this inquiry Inquiry 8 Relating to 7 immediately above what was the original contract amount Response to 8 See also Exhibit 3 that responds to this inquiry CONCLUSION The responses provided in this correspondence represent the best information readily available If additional information is necessary for examination purposes staff is available to assist Thank you and please contact me if you have any questions
EXHIBIT 1
Small Business Compliance Summary
Non‐CIP Contracts over $100000
Third Quarter Report‐ Note This Report Covers The Period Ending 8312011
Contract Number
Prime Contractor Contract Description End Date Contract AmountContract Goal
Prime Paid to Date
SB PaidSB of Total
Contract06‐07A Academy Awards Promotional Products 8312011 $19483000 10 $8535354 NA NA06‐07B Augusta Marketing Products Inc Promotional Products 8312011 $19483000 10 $5411276 NA NA06‐07D Jack Nadel Inc Promotional Products 8312011 $19483000 10 $92397484 NA NA
06‐26 Llewelyn‐Davies Sahni Strategic Initiative Planning 12111 25 $883574397 $297386629 3408‐19 ABM Janitorial Services Housekeeping Services 12112013 $1990599495 30 $1192015457 $473978479 40
09‐03 E amp W Diversified Services Parking LotGarage Cleaning 212012 $20802400 10 $66138700 NA NA
09‐32 Chevron Energy Solutions
Energy Savings Performance Contract
Services 1152018 $1410000000 40 $639431860 $146291900 228809‐50 RE Mitchell LLC Window Cleaning Services 9232014 $18805000 BE $34809500 $9071601 2606
09‐52 BIO Landscape and Maintenance Inc Landscaping and Ground Maintenance 10152012 $43232400 35 $41287530
09‐57 Sprint Waste ServicesSolid Waste Collection and Disposal
Services 162015 $88566000 30 $45491993 $33881021 7448
10‐04 Decorative Plants Inc Interior Plants Installation Services 2282013 $12041300 15 $6937950 NA NA
10‐05B Capture‐It Unlimited CaptionistsCART Services 1272013 2100000 20 $56021200 $25750350 46
10‐15 Tdindustries Inc Facilities Maintenance 12162015 $2370098975 35 $266571829 $32864550 12
10‐26 Giant Video Productions Inc Television Production Services 8312013 $27390000 25 $27224500 NA NA
10‐29A Boykins amp Schneider Government Relations Services‐ Federal 10312012 $22800000 35 $10450000 NA NA
10‐29B Locke Lord Bissell amp Liddell LLP
Government Relations Services‐ State
and Local 10312012 $22800000 35 $10450000 $3325000 32
11‐06 ESPA Corp Inc Construction Inspection Services 312014 $300000000 25 $350880200
11‐17 Horizon Group 3200 Main Parking Garage Build Out TBD $154990000 35 $85626831 $30256616 3534
11‐18 Crown Records Management Off‐Site Records Management Services 4282014 $17611350 BE $682345 NA NA
11‐24 Horizon International Group JOC Services for Facilities Modification 4302014 35 $000 $000 0
11‐24 KBR JOC Services for Facilities Modification 4302014 35 $000 $000 0
11‐26 Horizon International Group Central College Parking lot Improvement TBD $99600000 35 $7121485
11‐35 Horizon Group Northline Parking Infrastructure 8182012 $280000000 35 $000 $000 0
10‐03 Tribble amp StephensConstruction Manager at Risk Services for
Alief Early HS Parking Garage TBD $1299698000 25 $1235797495 $1034481395 84
10‐31 Tribble amp Stephens SE College Workforce Building TBD $726239800 35 $231268906 $196137818 85
11‐08 Aviles Construction Inspection Services 312014 25 $296144
11‐08 ESPA Corp Inc Construction Inspection Services 312014 25 $13823250
11‐08 TLC Engineering Inc Construction Inspection Services 312014 25 $000
10‐05A Communication Access Ability Group Sign Language Interpretation 1272013 $270000000 10 $240145600 NA NA ‐ This is a job order contract (JOC) There is no definite contract value
‐ Contract value is $194K per year for a five year period
‐Subcontractor payment data not available at this time
There is no definite contract value Services approved for use on an as needed basis
BE ‐ Best Efforts
TBD ‐ End date determined upon completion of project
Non‐CIP Report
NA ‐ Prime Contractor not utilizing subcontractors
Small Business Compliance Summary EXHIBIT 1 CIP Contracts over $100000
Third Quarter Report‐ Note This Report Covers The Period Ending 8312011
Contract Number
Prime Contractor Description End Date Contract AmountContract Goal
Prime Paid to Date
SB PaidSB of Total
Contract09‐58 Durotech Felix and Angela Morales Bulding Renovations TBD 374420000$ 25 345783000$ 92947900$ 25
TBD ‐ End date determined upon completion of project
CIP Report
EXHIBIT 1
Small Business Compliance Summary
Non‐CIP Contracts over $100000
September ‐ November 2011
Contract Number
Prime Contractor Contract Description End Date Contract AmountContract Goal
Prime Paid to Date
SB PaidSB of Total
Contract
06‐07A Academy Awards Promotional Products 8312011 $19483000 10 $8535354 NA NA06‐07B Augusta Marketing Products Inc Promotional Products 8312011 $19483000 10 $5411276 NA NA06‐07D Jack Nadel Inc Promotional Products 8312011 $19483000 10 $92397484 NA NA
06‐26 Llewelyn‐Davies Sahni Strategic Initiative Planning 12111 25 $883574397 $297386629 3408‐19 ABM Janitorial Services Housekeeping Services 12112013 $1990599495 30 $1228413600 $89106800 7
09‐03 E amp W Diversified Services Parking LotGarage Cleaning 212012 $20802400 10 $69077900 NA NA
09‐32 Chevron Energy Solutions
Energy Savings Performance Contract
Services 1152018 $1410000000 40 $639431860 $146291900 23
09‐52 BIO Landscape and Maintenance Inc Landscaping and Ground Maintenance 10152012 $43232400 35 $41287530
09‐57 Sprint Waste ServicesSolid Waste Collection and Disposal
Services 162015 $88566000 30 $45491993 $48176937 106
10‐04 Decorative Plants Inc Interior Plants Installation Services 2282013 $12041300 15 $7122200 NA NA
10‐05B Capture‐It Unlimited CaptionistsCART Services 1272013 2100000 20 $81669400 $32780800 40
10‐15 Tdindustries Inc Facilities Maintenance 12162015 $2370098975 35 $342027700 $49843296 15
10‐26 Giant Video Productions Inc Television Production Services 8312013 $27390000 25 $27224500 NA NA
10‐29B Locke Lord Bissell amp Liddell LLP
Government Relations Services‐ State
and Local 10312012 $22800000 35 $13300000 $3657500 28
11‐06 ESPA Corp Inc Project Management ServicesSan Jacinto 312014 $300000000 25 $350880200
11‐17 Horizon Group 3200 Main Parking Garage Build Out TBD $154990000 35 $138926075 $30256616 22
11‐24 Horizon International Group JOC Services for Facilities Modification 4302014 35 $85626800
11‐24 KBR JOC Services for Facilities Modification 4302014 35 $16508055 $6293636 38
11‐26 Horizon International Group Central College Parking lot Improvement TBD $99600000 35 $11965100 $4621500 39
11‐35 Horizon Group Northline Parking Infrastructure 8182012 $280000000 35 $29343700 $14237250 49
10‐03 Tribble amp StephensConstruction Manager at Risk Services for
Alief Early HS Parking Garage TBD $1299698000 25 $1235797495 $1034481395 84
10‐31 Tribble amp Stephens SE College Workforce Building TBD $726239800 35 $595082621 $328937982 55
11‐08 Aviles Construction Inspection Services 312014 25 $8665350 NA NA
11‐08 ESPA Corp Inc Construction Inspection Services 312014 25 $13823250 NA NA
11‐08 TLC Engineering Inc Construction Inspection Services 312014 25 $9954700 NA NA
10‐05A Communication Access Ability Group Sign Language Interpretation 1272013 $270000000 10 $240145600 NA NA ‐ This is a job order contract (JOC) There is no definite contract value
‐ Contract value is $194K per year for a five year period
‐Subcontractor payment data not available at this time
Prime unable to report at this time due to unresponsive subcontractors
There is no definite contract value Services approved for use on an as needed basis
TBD ‐ End date determined upon completion of project
NA ‐ Prime Contractor not utilizing subcontractors
Non‐CIP Report
EXHIBIT 1
Small Business Compliance Summary
CIP Contracts over $100000
September‐November 2011
Contract Number
Prime Contractor Description End Date Contract AmountContract Goal
Prime Paid to Date
SB PaidSB of Total
Contract09‐58 Durotech Felix and Angela Morales Bulding Renovations TBD 374420000$ 25 345783000$ 92947900$ 25
TBD ‐ End date determined upon completion of project
CIP Report
BEST EFFORTS COMPLIANCE SUMMARY ACTIVE CONTRACTS OVER $100000
ACTIVITY AS OF 9142010FYE 2009-2010
EXHIBIT 1
Project- Vendor Brd Appvd Renewals Term Exp DateProjtd Bid
Date K Amount $$ Prime Paid $$Small Bus
Paid $$ Goal
AssignTechnology Equipment Upgrade
Netsync Network Solutions 2262009 0 1 YEAR 4302010 1302010 $782894394 $734852513 -$ BE
Media Communications Support Services
YaffeDewtser1 2262009 0 3 YEARS 2282012 11302011 171000000$ $264960524 -$ BE
Cashering Software SystemCashnet 8232007 0 5 YEARS 8312012 622012 9211200$ -$ -$ BE
System Architect ServicesArchiTechnics3 Inc 2262009 - 3 YEARS 3302012 12312011 59687100$ $12119950 -$
Prozign Architect 2262009 - 3 YEARS 3302012 12312011 3800000$ $2441992 -$ Smith amp Company Architect 2262009 - 3 YEARS 3302012 12312011 15963600$ $13406223 -$ BEJohnston LLC 2192009 0 6 MONTHS 12312010 1022010 200000000$ $25687562 -$ BE
System Master PlannerEspa Corporation 2262009 - - - - $255150600 $165041850 -$ BE
UT EAP Pgoram Univ of Texas Health Science Center 5222008 852011 572011 18254400$ $2750000 BE
Finacial Statement Opinion Audit ServicesGainer Donnelley amp Desroches 6262008 0 3 YEARS 7132011 4142011 10300000$ $10120000 -$ BE
Wide Area Network UpgradeSouthwestern Bell Telephone dba ATampT Texas 5242007 0 3 YEARS 5242010 2232010 8300000$ $8017210 -$ BEPhonoscope
Maintenance ServicesA Rocket amp Storage 12112008 2 3 YEARS 12112011 9122011 9370300$ $9290332 -$ BE
Griffin Moving ServiceIntel Logistics
Office Supplies
Reliant Business Products1 9252008 3 2 YEARS 8302010 612010 25973493$ $74007718 -$ BE
Windows amp Entrance Doors Cleaning ServicesRE Mitchell LLC dba Fish Window Cleaning 9232009 0 5 YEARS 932014 652014 16973400$ $11768900 517050$ BE
Fish Window CleaningHandy Window Cleaning 517050$
TOTAL $1408472492 $517050
All amounts reflects payments made from 912009 to the current date listed in the header excluding disbursements without a purchase order
For ALL payments made to each vendor including activity before the current fiscal year (up to 3 years) including disbursements without purchase orders see Total Payments to Best Efforts Vendors for Contracts over $100000
ATAT Project 07-03
Gainer 63621 72093 ATampT 71788
1 See Exhibit 1A
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Janitorial Services
ABM Janitorial Services 12112008 212009 0 5years 12112013 9122013 436390262$ 411393443$ 275990157$ 35 671 632
Cam Cleaning Services 275990157$
Diversified Chemical and Supply Inc
Interior Plants and Installation Services
Decorative Plants Inc 2252010 2282013 11302012 12041300$ 1913150$ -$ 15 0 0
Maintenance Services
Aramark 4282005 0 5 years 8152010 5172010 1538814200$ 1120768525$ -$ 35 0 0Isani ConsultantsCoreno Corp Metro Plex Industries (supplier)
EampW Diversified Services 262009 0 3 years 212012 1132011 20802400$ 21464500$ -$ 10 0 0
Sprint Waste Services 12102009 212010 0 5 years 162015 1082014 $88566000 10003800$ 7010625$ 30 70 8Oil Product Dist 5760227$ National Waste Inc 1250398$
Js Quality Construction 6252009 0 3 years 772012 482012 150000000$ 27396730$ -$ 35 0 0
ConsultingGovernment Relations
Boykins amp Schneider 10232008 0 MTM 4302010 1302010 7200000$ 6300000$ -$ 35 0 00
Al Flores
Locke Lord Bissell amp Liddell 11292007 0 MTM 912010 632010 3600000$ 2700000$ 3150000$ 35 0 0
Video Production
Giant Video Productions (PO 70493) 9182007 2 1 year 8312010 622010 27500000$ 27483330$ 6977200$ 10 25 25
Gasoline Media 6977200$
Temporary Services
Precision Task Group 4232009 2 1 year 562010 252010 35803269$ 35803269$ -$ 20 0 0
Possible Missions
Spearhead Group Inc 4232009 2 1 year 562010 252010 62307082$ 62307082$ -$ 20 0 0
All-N-One Services LLC
Job Order Services
Page 1 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Fort Bend Mechanical (09-04) 12112008 0 1 year 12312009 1022009 521273700$ 473055375$ 168201643$ 35 36 32
MLG Construction 750000$
Cornerstone Construction 4172000$
Correct Door 47500$
ERM Services 1323640$
KampP Manufacturing 1450000$
PME 681571$
Super Wash 4547500$
Js Quality 31788160$
General Works 27033400$
Distrib Aire Inc 4500000$
PRC Roofing 31005300$
Demco-Houston Demolition 11575022$
Liqua Tech 755000$
Johnston LLC 1000000$
Full Moon Services 2230000$
Rice amp Gardner Consultants 1000000$
Chavez Service Companies 1300000$
Quality Service Flooring 393000$
Quality Welding amp Boiler Works 3126750$
Mighty Works Signage 33095000$
Universal Sheet Metal 5310200$
Structure Design 1117600$
KBR 12112008 0 1 year 12312009 1022009 170814600$ 245450640$ 140962218$ 35 57 83
PAK Construction 2343200$
Tejas Electrical Services 17805550$
Stanley Access Technologies 1455000$
Door King 82500$
Montgomery amp Associates 2455140$
Foster Fence 488300$
Baseline Paving amp Construction 5591300$
Texan Floor Services 1843394$
Hill amp Stewart 336650$
Neon Electric 1586100$
Firetron Inc 5617700$
Lankford Mechanical Services 2239124$
ERC Consultants 500000$
Network Cabling Services 6084841$
Har-Con Mechanical Services 2082600$
Basic Builders 10877594$
CAPCO Services 28167900$
Page 2 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
SH Electric 6750000$
Arc Light Electric 2700900$
Baker Painting and Wall Covering 4171000$
Global Parking Solutions 7925000$
Brandt Electrical Services 1408425$
Spring Equipment Company 27400000$
Kotter Fire Protection 1050000$
RHJ 12112008 0 1 year 12312009 1022009 232989201$ 234731913$ 55634871$ 35 24 24
Jamail amp Smith (10-06B) 3312011 12312010 73725300$ 8445289$ -$ 35 0 0
Horizon Targa (10-06A) 3312011 12312010 54554524$ 2793523$ -$ 35 0 0
Telecommunications
ATampT Data Communications 11152007 1 3 years 11292010 8312010 192445800$ 265695108$ -$ 10 0 0
WCW International
BradLink LLC
Devolve Corp
Global Times Inc 8282008 0 1 year 12172010 9182010 201714000$ 71142500$ -$ 35 0 0
Translation Services
Caputure It Unlimited (PO 71166) 1282010 1272013 10292012 480000000$ 54813700$ 12270750$ 224 256
Jennifer Meyers 4295250$
Leah Halm 4590500$
Lucie Velasquez 3385000$
Communications Access Ability Group 1282010 3 years 1222013 10242012 270000000$ 86610875$ -$ 15 00 00
Promotional Services
Jack Nadel Inc 10262006 2 1 year 8312011 622011 19483000$ 27309790$ 2505916$ 10 9 129
Ace Screen Printing 646250$
Unlimited Custom Embroidery 622066$
Nine Other Vendors Combined 1237600$
Buffalo Specialties 10262006 2 1 year 8312011 622011 $19483000 $15986193 -$ 10 0 00
Prodigi
Texas Art
Awards amp Trophies
Page 3 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Keepers Unlimited
Academy Awards 10262006 8312011 622011 19483000$ $1290921 10
TOTAL $4335628181 672703380$
ImportantAll amounts reflects payments made from 912009 to the current date listed in the header excluding disbursements without a purchase order
For ALL payments made to each vendor including activity before the current fiscal year (up to 3 years) including disbursements without purchase orders see Total Payments to Best Efforts Vendors for Contracts over $100000
Aramark PO s 62132 and 71574
Fort Bend Activity not reflective of Project 10-06 10-06 no activity
Third year of contract covering 9109-7312010
New PO covering 912009-7232010
Page 4 of 4
EXHIBIT 1a
In an attempt to clarify variances in payments to YaffeDeutser and Reliant Business Products as it appears in Exhibit 1a titled Best Efforts Compliance Summary Active Contracts Over $100000 Activity As of 9142010 what follows is a brief explanation for consideration purposes
Media Communications Support Services YaffeDeutser
The YaffeDeutser contract amount totals $117 million (for the three year contract term $570000
annually) This amount is for the execution of marketing services only The contract allows
YaffeDeutser to negotiate and leverage mediacommunication buys up to $25 million annually on
behalf of HCC Pursuant to the contract YaffeeDeutser does not receive commissions or markup for
any mediacommunication purchases
As of FYE 2009 ndash 2010 the record provides that the expenditure for ldquomedia buysrdquo totals
$2217873 This amount does not represent consulting fees paid to YaffeDeutser
The aggregated expenditure for consulting services and media buys is $2787873 as of FYE
2009 ndash 2010
The marginal difference in the numbers reported in the compliance summary (approximately $70k) is
likely due to timing differences in issuing query dates
Office Supplies Reliant Business Products The original contract amount for Reliant Business Products (ldquoRBPrdquo) as reported in Exhibit 1a is
$259734 The variance between the contract amount (ie $48034225) and the total amount paid
represents items that were not part of the original RBP market basket (ie most commonly purchased
items that are under contract) The $48034225 represents additional (off contract) items that were
competitively purchased using an informal quote procurement process
II
) ACTION ITEM
Meeting Date February 26 2009
Committee Finance
ITEM NO ITEM TITLE PRESENTER
Approve Communications Services Mary SpanglerII 4 Contract with YaffelDeutser Daniel Seymou r
IJ
RECOMMENDATION Authorize the Chancellor to negotiate a three (3) year contract with YaffelDeutser for communications services that allows the vendor to negotiate and leverage mediacommunication buys up to $25 millron annually on b3half of HCC YaffeIDeutser will be paid a fee of $47500 monthly for services and expenses YaffelDeutser will not receive commission or markup cost for mediacommunication buys
IJ STRATEGIC GOAL ALIGNMENT Goal Accountability and Strategic Decision-making
II II Strategy 11 - Ensure that all HCC efforts including its vision strategic plan decision-making
processes and allocation of resources are conducted and assessed within the framework established by the institutions core values
Goal Effective Communications
II Strategy 8 - Develop and articulate a strong relevant and consistent identity with appropriate communication strategies
DISCRIPTION OR BACKGROUNDIII Ten (10) proposals were received and seven (7) were responsive to the RFP requirements
II The college has established an on-going calendar for communications and mediamarketing This includes information materials class schedules announcements public service announcements educational engagement actions marketing commerCials brochures and handouts This contract would ensure that the college could leverage its buying power in print media TV newspapers III periodicals etc to reach all demographic segments of the college service area and some national coverage
II II
212312009519 PM
()
SUMMARY OF PROCUREMENT BOARD ACTION ITEM
PROJECT TITLE Media and Communications Support Services
PROJECT NO 09-20
PROCUREMENT METHOD Request for Proposal (Overall Best Value for Servicts)
PROJECT MANAGER Daniel Seymour Vice-ChancellorPlanning amp Institutional Effectiveness
NAME OF BUYER Pam Ferreira Senior Buyer
PURPOSE This contract requires the contractor to provide Media and Communications Support Services on an as needed basis
SUGGESTED VENDOR YaffeDeutser 1330 Post Oak Blvd Suite 1350 Houston Texas 77056
Vollmer Public Relations Inc 808 Travis Suite 501 Houston Texas 77002
CONTRACT TERM Three (3) Years
This procurement was advertised in the following ntwspapers onADVERTISEMENT the dates indicated
The Houston Chronicle January 28 amp February 42009 African American News February 4 2009
El Dia February 4 2009 Voice of Asia February 4 2009
INTERNAL DISTRIBUTION The solicitation was distributed to the following on May 122008
bull Houston Minority Business Council bull Texas State Procurement Site bull HCCS Purchasing Department Web Site
SOLJCITATION INFORMATION
COMPETITIVE
EVALUATION PROCESS
PRlORHCCS EXPERIENCE
SMALL BUSINESS GOAL
Request for Proposal No 09-20 was issued on January 28 2(J(Jl) to
Three hundred and sixty-nine (369) prospective proposers via cshy
rnai I noti fication
yes (See Evaluation Results Attached)
Seven (7) proposals were reviewed in response to the RFP Each proposal was reviewed by an evaluation team consisting of representatives from various areas of the System in accordance with the evaluation criteria specified in the solicitation documents Based on these technical reviews the finns were ranked as follows
I YaffeDeutser 2 Vollmer Public Relations Inc 3 Stanandlou 4 Boone Deleon 5 C amp M Marketing 6 Gemstone 7 Kenna
yes
Best Effort
Rtv 119109
Exhibit 2
A Total Spend through Purchase Orders
Fiscal Years 2011 - $5701993667 2010 - $6411490598 2009 - $6349328388 2008 - $6883074217 2007 - $9046545085
B Total Spend on Small Business (for the past five years)
Fiscal Year 2011 - $1535571871 2010 - $1285516216 2009 - $1616474763 2008 - $1777966626
2007 - $1921922576
C 1 Total Spend on Firms Outside of Texas
Fiscal Years 2011 - $1456677771 2010 - $1563321193 2009 - $1569638739 2008 - $1470606427 2007 - $1708289832
Exhibit 2
C
2 Total Spend ndash Firms in Houston Region
HCC does not currently track total spent with individual businesses by ldquoservice areardquo However the following information was segregated as part of the Greater Houston Region (using zip codes beginning with 77xxx) Fiscal Years 2011 - $3522184435 2010 - $4254208582 2009 - $4065688265 2008 - $4663407366 2007 - $6031328715
Exhibit 3
Stake Holder Description Vendor Name Contract ValueSmall Business
ParticipationBoard
Approval DatePayments
1 Building Operations Leasing Agent for 31003200 Main St Trione And Gordon LLP TBD NA NA 61373054 2 Construction amp Program Stafford Campus Renovations - Bldg B Miner-Dederick Constructors Inc 326850400 25 11102011 000 3 Facilities Architectural Consulting IDG LLC 77041200 BE 11242003 127222877 4 Facilities ArchitecturalEngineering Service 3D International Inc 58500000 25 02242005 61130674 5 Facilities ArchitecturalEngineering Service AUTOARCH Architects LLC 54600000 25 02242005 162377685 6 Facilities ArchitecturalEngineering Service Harrison Kornberg Architects 119201300 25 02242005 43559081 7 Facilities ArchitecturalEngineering Service Hellmuth Obata+Kassabaum Inc 125677500 25 06012006 125672741 8 Facilities ArchitecturalEngineering Service Hermes Architects 113708700 25 02242005 115568806 9 Facilities ArchitecturalEngineering Service Kirksey Architecture 119000000 25 02242005 87750632 10 Facilities ArchitecturalEngineering Service Page Southerland Page 61620000 25 02242005 84902219 11 Facilities ArchitecturalEngineering Service PBK Architects Inc 21000000 25 02242005 34402529 12 Facilities ArchitecturalEngineering Service PDG Architects 41780000 25 02242005 49261464 13 Facilities ArchitecturalEngineering Service Rey de la Reza Architects Inc 81960300 25 02242005 96170015 14 Facilities ArchitecturalEngineering Service SHW Group LLP 73000000 25 02242005 74579458 15 Facilities CM-at-Risk Services Durotech Inc General Contractor 1734738000 25 03302006 1667851219 16 Facilities CM-at-Risk Services JEDunn Group 3763105200 25 03302006 3992161772 17 Facilities CM-at-Risk Services Miner-Dederick Constructors Inc 2654424300 25 10202005 2773437807
18 Facilities CM-at-Risk ServicesSatterfield amp Pontikes Construction Inc 2184029900 25 10202005 3115101067
19 Facilities CM-at-Risk Services Skanska USA Building Inc 1371616300 20 06142007 1343751700 20 Facilities CM-at-Risk Services Tellepsen Builders TBD 5 12112006 2124768760 21 Facilities Early College High School AUTOARCH Architects LLC TBD NA 12172009 80000000
22 Facilities Energy Savings Performance Contract Services Chevron Energy Solutions 1410000000 40 05212009 602847200
23 Facilities Lease for ENCO AlarmBanc of America Leasing amp Capital LLC 102112500 NA 02282002 180198400
24 Facilities Site Improvements- Wille Gay Hall Miner-Dederick Constructors Inc 120000000 35 10152009 135134610 25 Facilities Strategic Initiative Planning Llewelyn-Davies Sahni TBD 25 12012006 1894456739 26 Facilities Surveying Services JNS Consulting Engineers Inc TBD 25 02242005 2494000 27 Facilities Surveying Services Landtech Consultants Inc TBD 25 02242005 13361098 28 Facilities Surveying Services Survcon Inc TBD 25 02242005 9215162 29 Facilities Surveying Services Teran Group TBD 25 02242005 32330515 30 Facilities Surveying Services TSC Engineering Company TBD 25 02242005 900000 31 Facilities Surveying Services United Engineers Inc TBD 25 02242005 5907500 32 Facilities Surveying Services Weisser Engineering Co Inc TBD 25 02242005 8443460
33 Facilities Utilities Audit Consulting Acclaim Energy LTD TBD BE 09182007 No vendor
34 Southwest CollegeContracted Engineer Services Municipal and Educational Channel (METV) Noslar TI Inc 7759500 NA 08252008 3200000
35 Southwest College Lease of Alief Center Bank of Oklahoma 84313200 BE 07252002 404341600
36 Southeast CollegeConstruction Services- SE College Workforce Building Tribble amp Stephens Construction 726239800 35 09232010 595082622
37 System 3200 Main St Parking Garage Build-Out Horizon Group 161390000 35 012012011 146237974 38 Building Operations Coffee Services Jays Beverage 2964618 BE NA 10443665 39 Continuing Education Online Educational Courses for Web Based Education To Go TBD NA NA 28748950 40 Library System Bibliographic Services Baker amp Taylor Company 500000000 NA 07222004 264717759 41 Library-System Amigos OCLC Network Services Amigos Library Services 8400000 NA 07142004 59853226
42 Southwest CollegeConstruction Manager At Risk Services for HCC Alief Early College HS Parking Garage Tribble amp Stephens Construction 1299698000 25 11092009 1299698000
43 System Depository Bank Services Bank of America- Merrill Lynch 5341700 BE 10262006 13878600 44 System Police Department 800 MGHZ Radio System Harris County Treasurer 7722900 NA 07012002 34096120 45 Facilities San Jacinto Memorial Building Renovation (AampE BRW 250900000 35 12152011 000
TBD - Term agreements used on as needed basis - at time of award may not have included a projected spend
NA - Not Applicable
Contracts Labeled as On-GoingAs of 22312
BE - Best Effort
LEGENDNOTE CIP-related contracts were previously labeled as on-going given they were to be completed as projects over a determined period of time under the CIP program The majority of the items noted above are now complete Staff is actively working to reconcile close-out documents for contract administration purposes and a final report will be provided within a week
MEMORANDUM
To Dr Mary S Spangler Chancellor From Remmele J Young Executive Director February 23 2012 Re Small Business Data Request INTRODUCTION This writing responds to the February 10 2012 request for information specifically as it concerns matters relating to the HCC Small Business Development Program (ldquoSBDPrdquo) Contained in this correspondence is a restatement of the specific inquiries presented and the available responses to those inquiries For consideration purposes as it is appropriate HCC personnel responsible for managing the various aspects of the SBDP are available to meet and discuss the programrsquos operations as it continues to progress Such an occurrence may present an opportunity to clarify any matters warranting additional discussion andor explanation INQUIRIES AND RESPONSES What follows are the specific inquires and responses to the same Inquiry 1 Provide a list of all HCC vendorscontractors for the past five years who have complied with the Systems best effort participation standard Response to 1 As specifically requested HCC is unable to provide a list of all HCC vendorscontractors for the past five years who have complied with the Systemrsquos ldquobest effortrdquo participation standard However HCC is immediately able to provide information that allows one to determine if certain vendorscontractors are meeting SBDP participation goals This information is ascertainable by examining HCCrsquos periodic small business development summaries ndash here for the period 2009 through 2011 ndash short of the five year period requested but the best information immediately available for production (See Exhibit 1) Inquiry 2 Provide a list of all vendorscontractors who failed to comply with the best effort standard Response to 2 Similar to the response provided at 1 immediately above HCC is unable to provide a list of all HCC vendorscontractors for the past five years who have complied with the Systemrsquos ldquobest effortrdquo participation standard However HCC is immediately able to
2
provide information that allows one to determine if certain vendorscontractors are meeting SBDP participation goals This information is ascertainable by examining HCCrsquos periodic small business development summaries ndash here for the period 2009 through 2011 ndash short of the five year period requested but the best information immediately available for production (See also Exhibit 1) Inquiry 3 Provide the amount of money the System spent on vendorcontractors for past five years Response to 3 See Exhibit 2 at letter ldquoArdquo that responds to this inquiry Inquiry 4 Relating to 3 immediately above how much money was spent with small businesses as [part] [of] [the] best effort subcontractors Response to 4 HCC does not track this information thus it is unavailable However HCC is able to provide the total spend for all Texas-based certified small business for the past five years See Exhibit 2 at letter ldquoBrdquo that responds to this inquiry Inquiry 5 How much of the overall total spend on vendorscontractors during the past five years was awarded by contracts of $100k or less that did not require board approval Response to 5 This information is not immediately available However it is ascertainable via a manual process that requires an additional reasonable time to gather Pending instruction staff is positioned to begin the process of securing the information The estimated time to obtain the information is 120 hours Inquiry 6 How much of the overall total spent during the past five years was spent with individual businesses from outside of the State of Texas and [within] the HCC service area Response to 6 See Exhibit 2 at letter ldquoCrdquo that responds to this inquiry Inquiry 7 Relating to those contracts identified as on going provide an accounting [of] how much money has been spent under each of those contracts since they were first awarded
3
Response to 7 The designation ldquoon goingrdquo as it appears in the relevant exhibit which is responsive to this inquiry does not denote that a contract has not reached its end date Many contracts identified in the exhibit as ldquoon goingrdquo are in fact complete Notwithstanding this sentiment the exhibit provides an opportunity for one to see those contracts initially designated as ldquoon goingrdquo with a corresponding contract value for each contract See Exhibit 3 that responds to this inquiry Inquiry 8 Relating to 7 immediately above what was the original contract amount Response to 8 See also Exhibit 3 that responds to this inquiry CONCLUSION The responses provided in this correspondence represent the best information readily available If additional information is necessary for examination purposes staff is available to assist Thank you and please contact me if you have any questions
EXHIBIT 1
Small Business Compliance Summary
Non‐CIP Contracts over $100000
Third Quarter Report‐ Note This Report Covers The Period Ending 8312011
Contract Number
Prime Contractor Contract Description End Date Contract AmountContract Goal
Prime Paid to Date
SB PaidSB of Total
Contract06‐07A Academy Awards Promotional Products 8312011 $19483000 10 $8535354 NA NA06‐07B Augusta Marketing Products Inc Promotional Products 8312011 $19483000 10 $5411276 NA NA06‐07D Jack Nadel Inc Promotional Products 8312011 $19483000 10 $92397484 NA NA
06‐26 Llewelyn‐Davies Sahni Strategic Initiative Planning 12111 25 $883574397 $297386629 3408‐19 ABM Janitorial Services Housekeeping Services 12112013 $1990599495 30 $1192015457 $473978479 40
09‐03 E amp W Diversified Services Parking LotGarage Cleaning 212012 $20802400 10 $66138700 NA NA
09‐32 Chevron Energy Solutions
Energy Savings Performance Contract
Services 1152018 $1410000000 40 $639431860 $146291900 228809‐50 RE Mitchell LLC Window Cleaning Services 9232014 $18805000 BE $34809500 $9071601 2606
09‐52 BIO Landscape and Maintenance Inc Landscaping and Ground Maintenance 10152012 $43232400 35 $41287530
09‐57 Sprint Waste ServicesSolid Waste Collection and Disposal
Services 162015 $88566000 30 $45491993 $33881021 7448
10‐04 Decorative Plants Inc Interior Plants Installation Services 2282013 $12041300 15 $6937950 NA NA
10‐05B Capture‐It Unlimited CaptionistsCART Services 1272013 2100000 20 $56021200 $25750350 46
10‐15 Tdindustries Inc Facilities Maintenance 12162015 $2370098975 35 $266571829 $32864550 12
10‐26 Giant Video Productions Inc Television Production Services 8312013 $27390000 25 $27224500 NA NA
10‐29A Boykins amp Schneider Government Relations Services‐ Federal 10312012 $22800000 35 $10450000 NA NA
10‐29B Locke Lord Bissell amp Liddell LLP
Government Relations Services‐ State
and Local 10312012 $22800000 35 $10450000 $3325000 32
11‐06 ESPA Corp Inc Construction Inspection Services 312014 $300000000 25 $350880200
11‐17 Horizon Group 3200 Main Parking Garage Build Out TBD $154990000 35 $85626831 $30256616 3534
11‐18 Crown Records Management Off‐Site Records Management Services 4282014 $17611350 BE $682345 NA NA
11‐24 Horizon International Group JOC Services for Facilities Modification 4302014 35 $000 $000 0
11‐24 KBR JOC Services for Facilities Modification 4302014 35 $000 $000 0
11‐26 Horizon International Group Central College Parking lot Improvement TBD $99600000 35 $7121485
11‐35 Horizon Group Northline Parking Infrastructure 8182012 $280000000 35 $000 $000 0
10‐03 Tribble amp StephensConstruction Manager at Risk Services for
Alief Early HS Parking Garage TBD $1299698000 25 $1235797495 $1034481395 84
10‐31 Tribble amp Stephens SE College Workforce Building TBD $726239800 35 $231268906 $196137818 85
11‐08 Aviles Construction Inspection Services 312014 25 $296144
11‐08 ESPA Corp Inc Construction Inspection Services 312014 25 $13823250
11‐08 TLC Engineering Inc Construction Inspection Services 312014 25 $000
10‐05A Communication Access Ability Group Sign Language Interpretation 1272013 $270000000 10 $240145600 NA NA ‐ This is a job order contract (JOC) There is no definite contract value
‐ Contract value is $194K per year for a five year period
‐Subcontractor payment data not available at this time
There is no definite contract value Services approved for use on an as needed basis
BE ‐ Best Efforts
TBD ‐ End date determined upon completion of project
Non‐CIP Report
NA ‐ Prime Contractor not utilizing subcontractors
Small Business Compliance Summary EXHIBIT 1 CIP Contracts over $100000
Third Quarter Report‐ Note This Report Covers The Period Ending 8312011
Contract Number
Prime Contractor Description End Date Contract AmountContract Goal
Prime Paid to Date
SB PaidSB of Total
Contract09‐58 Durotech Felix and Angela Morales Bulding Renovations TBD 374420000$ 25 345783000$ 92947900$ 25
TBD ‐ End date determined upon completion of project
CIP Report
EXHIBIT 1
Small Business Compliance Summary
Non‐CIP Contracts over $100000
September ‐ November 2011
Contract Number
Prime Contractor Contract Description End Date Contract AmountContract Goal
Prime Paid to Date
SB PaidSB of Total
Contract
06‐07A Academy Awards Promotional Products 8312011 $19483000 10 $8535354 NA NA06‐07B Augusta Marketing Products Inc Promotional Products 8312011 $19483000 10 $5411276 NA NA06‐07D Jack Nadel Inc Promotional Products 8312011 $19483000 10 $92397484 NA NA
06‐26 Llewelyn‐Davies Sahni Strategic Initiative Planning 12111 25 $883574397 $297386629 3408‐19 ABM Janitorial Services Housekeeping Services 12112013 $1990599495 30 $1228413600 $89106800 7
09‐03 E amp W Diversified Services Parking LotGarage Cleaning 212012 $20802400 10 $69077900 NA NA
09‐32 Chevron Energy Solutions
Energy Savings Performance Contract
Services 1152018 $1410000000 40 $639431860 $146291900 23
09‐52 BIO Landscape and Maintenance Inc Landscaping and Ground Maintenance 10152012 $43232400 35 $41287530
09‐57 Sprint Waste ServicesSolid Waste Collection and Disposal
Services 162015 $88566000 30 $45491993 $48176937 106
10‐04 Decorative Plants Inc Interior Plants Installation Services 2282013 $12041300 15 $7122200 NA NA
10‐05B Capture‐It Unlimited CaptionistsCART Services 1272013 2100000 20 $81669400 $32780800 40
10‐15 Tdindustries Inc Facilities Maintenance 12162015 $2370098975 35 $342027700 $49843296 15
10‐26 Giant Video Productions Inc Television Production Services 8312013 $27390000 25 $27224500 NA NA
10‐29B Locke Lord Bissell amp Liddell LLP
Government Relations Services‐ State
and Local 10312012 $22800000 35 $13300000 $3657500 28
11‐06 ESPA Corp Inc Project Management ServicesSan Jacinto 312014 $300000000 25 $350880200
11‐17 Horizon Group 3200 Main Parking Garage Build Out TBD $154990000 35 $138926075 $30256616 22
11‐24 Horizon International Group JOC Services for Facilities Modification 4302014 35 $85626800
11‐24 KBR JOC Services for Facilities Modification 4302014 35 $16508055 $6293636 38
11‐26 Horizon International Group Central College Parking lot Improvement TBD $99600000 35 $11965100 $4621500 39
11‐35 Horizon Group Northline Parking Infrastructure 8182012 $280000000 35 $29343700 $14237250 49
10‐03 Tribble amp StephensConstruction Manager at Risk Services for
Alief Early HS Parking Garage TBD $1299698000 25 $1235797495 $1034481395 84
10‐31 Tribble amp Stephens SE College Workforce Building TBD $726239800 35 $595082621 $328937982 55
11‐08 Aviles Construction Inspection Services 312014 25 $8665350 NA NA
11‐08 ESPA Corp Inc Construction Inspection Services 312014 25 $13823250 NA NA
11‐08 TLC Engineering Inc Construction Inspection Services 312014 25 $9954700 NA NA
10‐05A Communication Access Ability Group Sign Language Interpretation 1272013 $270000000 10 $240145600 NA NA ‐ This is a job order contract (JOC) There is no definite contract value
‐ Contract value is $194K per year for a five year period
‐Subcontractor payment data not available at this time
Prime unable to report at this time due to unresponsive subcontractors
There is no definite contract value Services approved for use on an as needed basis
TBD ‐ End date determined upon completion of project
NA ‐ Prime Contractor not utilizing subcontractors
Non‐CIP Report
EXHIBIT 1
Small Business Compliance Summary
CIP Contracts over $100000
September‐November 2011
Contract Number
Prime Contractor Description End Date Contract AmountContract Goal
Prime Paid to Date
SB PaidSB of Total
Contract09‐58 Durotech Felix and Angela Morales Bulding Renovations TBD 374420000$ 25 345783000$ 92947900$ 25
TBD ‐ End date determined upon completion of project
CIP Report
BEST EFFORTS COMPLIANCE SUMMARY ACTIVE CONTRACTS OVER $100000
ACTIVITY AS OF 9142010FYE 2009-2010
EXHIBIT 1
Project- Vendor Brd Appvd Renewals Term Exp DateProjtd Bid
Date K Amount $$ Prime Paid $$Small Bus
Paid $$ Goal
AssignTechnology Equipment Upgrade
Netsync Network Solutions 2262009 0 1 YEAR 4302010 1302010 $782894394 $734852513 -$ BE
Media Communications Support Services
YaffeDewtser1 2262009 0 3 YEARS 2282012 11302011 171000000$ $264960524 -$ BE
Cashering Software SystemCashnet 8232007 0 5 YEARS 8312012 622012 9211200$ -$ -$ BE
System Architect ServicesArchiTechnics3 Inc 2262009 - 3 YEARS 3302012 12312011 59687100$ $12119950 -$
Prozign Architect 2262009 - 3 YEARS 3302012 12312011 3800000$ $2441992 -$ Smith amp Company Architect 2262009 - 3 YEARS 3302012 12312011 15963600$ $13406223 -$ BEJohnston LLC 2192009 0 6 MONTHS 12312010 1022010 200000000$ $25687562 -$ BE
System Master PlannerEspa Corporation 2262009 - - - - $255150600 $165041850 -$ BE
UT EAP Pgoram Univ of Texas Health Science Center 5222008 852011 572011 18254400$ $2750000 BE
Finacial Statement Opinion Audit ServicesGainer Donnelley amp Desroches 6262008 0 3 YEARS 7132011 4142011 10300000$ $10120000 -$ BE
Wide Area Network UpgradeSouthwestern Bell Telephone dba ATampT Texas 5242007 0 3 YEARS 5242010 2232010 8300000$ $8017210 -$ BEPhonoscope
Maintenance ServicesA Rocket amp Storage 12112008 2 3 YEARS 12112011 9122011 9370300$ $9290332 -$ BE
Griffin Moving ServiceIntel Logistics
Office Supplies
Reliant Business Products1 9252008 3 2 YEARS 8302010 612010 25973493$ $74007718 -$ BE
Windows amp Entrance Doors Cleaning ServicesRE Mitchell LLC dba Fish Window Cleaning 9232009 0 5 YEARS 932014 652014 16973400$ $11768900 517050$ BE
Fish Window CleaningHandy Window Cleaning 517050$
TOTAL $1408472492 $517050
All amounts reflects payments made from 912009 to the current date listed in the header excluding disbursements without a purchase order
For ALL payments made to each vendor including activity before the current fiscal year (up to 3 years) including disbursements without purchase orders see Total Payments to Best Efforts Vendors for Contracts over $100000
ATAT Project 07-03
Gainer 63621 72093 ATampT 71788
1 See Exhibit 1A
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Janitorial Services
ABM Janitorial Services 12112008 212009 0 5years 12112013 9122013 436390262$ 411393443$ 275990157$ 35 671 632
Cam Cleaning Services 275990157$
Diversified Chemical and Supply Inc
Interior Plants and Installation Services
Decorative Plants Inc 2252010 2282013 11302012 12041300$ 1913150$ -$ 15 0 0
Maintenance Services
Aramark 4282005 0 5 years 8152010 5172010 1538814200$ 1120768525$ -$ 35 0 0Isani ConsultantsCoreno Corp Metro Plex Industries (supplier)
EampW Diversified Services 262009 0 3 years 212012 1132011 20802400$ 21464500$ -$ 10 0 0
Sprint Waste Services 12102009 212010 0 5 years 162015 1082014 $88566000 10003800$ 7010625$ 30 70 8Oil Product Dist 5760227$ National Waste Inc 1250398$
Js Quality Construction 6252009 0 3 years 772012 482012 150000000$ 27396730$ -$ 35 0 0
ConsultingGovernment Relations
Boykins amp Schneider 10232008 0 MTM 4302010 1302010 7200000$ 6300000$ -$ 35 0 00
Al Flores
Locke Lord Bissell amp Liddell 11292007 0 MTM 912010 632010 3600000$ 2700000$ 3150000$ 35 0 0
Video Production
Giant Video Productions (PO 70493) 9182007 2 1 year 8312010 622010 27500000$ 27483330$ 6977200$ 10 25 25
Gasoline Media 6977200$
Temporary Services
Precision Task Group 4232009 2 1 year 562010 252010 35803269$ 35803269$ -$ 20 0 0
Possible Missions
Spearhead Group Inc 4232009 2 1 year 562010 252010 62307082$ 62307082$ -$ 20 0 0
All-N-One Services LLC
Job Order Services
Page 1 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Fort Bend Mechanical (09-04) 12112008 0 1 year 12312009 1022009 521273700$ 473055375$ 168201643$ 35 36 32
MLG Construction 750000$
Cornerstone Construction 4172000$
Correct Door 47500$
ERM Services 1323640$
KampP Manufacturing 1450000$
PME 681571$
Super Wash 4547500$
Js Quality 31788160$
General Works 27033400$
Distrib Aire Inc 4500000$
PRC Roofing 31005300$
Demco-Houston Demolition 11575022$
Liqua Tech 755000$
Johnston LLC 1000000$
Full Moon Services 2230000$
Rice amp Gardner Consultants 1000000$
Chavez Service Companies 1300000$
Quality Service Flooring 393000$
Quality Welding amp Boiler Works 3126750$
Mighty Works Signage 33095000$
Universal Sheet Metal 5310200$
Structure Design 1117600$
KBR 12112008 0 1 year 12312009 1022009 170814600$ 245450640$ 140962218$ 35 57 83
PAK Construction 2343200$
Tejas Electrical Services 17805550$
Stanley Access Technologies 1455000$
Door King 82500$
Montgomery amp Associates 2455140$
Foster Fence 488300$
Baseline Paving amp Construction 5591300$
Texan Floor Services 1843394$
Hill amp Stewart 336650$
Neon Electric 1586100$
Firetron Inc 5617700$
Lankford Mechanical Services 2239124$
ERC Consultants 500000$
Network Cabling Services 6084841$
Har-Con Mechanical Services 2082600$
Basic Builders 10877594$
CAPCO Services 28167900$
Page 2 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
SH Electric 6750000$
Arc Light Electric 2700900$
Baker Painting and Wall Covering 4171000$
Global Parking Solutions 7925000$
Brandt Electrical Services 1408425$
Spring Equipment Company 27400000$
Kotter Fire Protection 1050000$
RHJ 12112008 0 1 year 12312009 1022009 232989201$ 234731913$ 55634871$ 35 24 24
Jamail amp Smith (10-06B) 3312011 12312010 73725300$ 8445289$ -$ 35 0 0
Horizon Targa (10-06A) 3312011 12312010 54554524$ 2793523$ -$ 35 0 0
Telecommunications
ATampT Data Communications 11152007 1 3 years 11292010 8312010 192445800$ 265695108$ -$ 10 0 0
WCW International
BradLink LLC
Devolve Corp
Global Times Inc 8282008 0 1 year 12172010 9182010 201714000$ 71142500$ -$ 35 0 0
Translation Services
Caputure It Unlimited (PO 71166) 1282010 1272013 10292012 480000000$ 54813700$ 12270750$ 224 256
Jennifer Meyers 4295250$
Leah Halm 4590500$
Lucie Velasquez 3385000$
Communications Access Ability Group 1282010 3 years 1222013 10242012 270000000$ 86610875$ -$ 15 00 00
Promotional Services
Jack Nadel Inc 10262006 2 1 year 8312011 622011 19483000$ 27309790$ 2505916$ 10 9 129
Ace Screen Printing 646250$
Unlimited Custom Embroidery 622066$
Nine Other Vendors Combined 1237600$
Buffalo Specialties 10262006 2 1 year 8312011 622011 $19483000 $15986193 -$ 10 0 00
Prodigi
Texas Art
Awards amp Trophies
Page 3 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Keepers Unlimited
Academy Awards 10262006 8312011 622011 19483000$ $1290921 10
TOTAL $4335628181 672703380$
ImportantAll amounts reflects payments made from 912009 to the current date listed in the header excluding disbursements without a purchase order
For ALL payments made to each vendor including activity before the current fiscal year (up to 3 years) including disbursements without purchase orders see Total Payments to Best Efforts Vendors for Contracts over $100000
Aramark PO s 62132 and 71574
Fort Bend Activity not reflective of Project 10-06 10-06 no activity
Third year of contract covering 9109-7312010
New PO covering 912009-7232010
Page 4 of 4
EXHIBIT 1a
In an attempt to clarify variances in payments to YaffeDeutser and Reliant Business Products as it appears in Exhibit 1a titled Best Efforts Compliance Summary Active Contracts Over $100000 Activity As of 9142010 what follows is a brief explanation for consideration purposes
Media Communications Support Services YaffeDeutser
The YaffeDeutser contract amount totals $117 million (for the three year contract term $570000
annually) This amount is for the execution of marketing services only The contract allows
YaffeDeutser to negotiate and leverage mediacommunication buys up to $25 million annually on
behalf of HCC Pursuant to the contract YaffeeDeutser does not receive commissions or markup for
any mediacommunication purchases
As of FYE 2009 ndash 2010 the record provides that the expenditure for ldquomedia buysrdquo totals
$2217873 This amount does not represent consulting fees paid to YaffeDeutser
The aggregated expenditure for consulting services and media buys is $2787873 as of FYE
2009 ndash 2010
The marginal difference in the numbers reported in the compliance summary (approximately $70k) is
likely due to timing differences in issuing query dates
Office Supplies Reliant Business Products The original contract amount for Reliant Business Products (ldquoRBPrdquo) as reported in Exhibit 1a is
$259734 The variance between the contract amount (ie $48034225) and the total amount paid
represents items that were not part of the original RBP market basket (ie most commonly purchased
items that are under contract) The $48034225 represents additional (off contract) items that were
competitively purchased using an informal quote procurement process
II
) ACTION ITEM
Meeting Date February 26 2009
Committee Finance
ITEM NO ITEM TITLE PRESENTER
Approve Communications Services Mary SpanglerII 4 Contract with YaffelDeutser Daniel Seymou r
IJ
RECOMMENDATION Authorize the Chancellor to negotiate a three (3) year contract with YaffelDeutser for communications services that allows the vendor to negotiate and leverage mediacommunication buys up to $25 millron annually on b3half of HCC YaffeIDeutser will be paid a fee of $47500 monthly for services and expenses YaffelDeutser will not receive commission or markup cost for mediacommunication buys
IJ STRATEGIC GOAL ALIGNMENT Goal Accountability and Strategic Decision-making
II II Strategy 11 - Ensure that all HCC efforts including its vision strategic plan decision-making
processes and allocation of resources are conducted and assessed within the framework established by the institutions core values
Goal Effective Communications
II Strategy 8 - Develop and articulate a strong relevant and consistent identity with appropriate communication strategies
DISCRIPTION OR BACKGROUNDIII Ten (10) proposals were received and seven (7) were responsive to the RFP requirements
II The college has established an on-going calendar for communications and mediamarketing This includes information materials class schedules announcements public service announcements educational engagement actions marketing commerCials brochures and handouts This contract would ensure that the college could leverage its buying power in print media TV newspapers III periodicals etc to reach all demographic segments of the college service area and some national coverage
II II
212312009519 PM
()
SUMMARY OF PROCUREMENT BOARD ACTION ITEM
PROJECT TITLE Media and Communications Support Services
PROJECT NO 09-20
PROCUREMENT METHOD Request for Proposal (Overall Best Value for Servicts)
PROJECT MANAGER Daniel Seymour Vice-ChancellorPlanning amp Institutional Effectiveness
NAME OF BUYER Pam Ferreira Senior Buyer
PURPOSE This contract requires the contractor to provide Media and Communications Support Services on an as needed basis
SUGGESTED VENDOR YaffeDeutser 1330 Post Oak Blvd Suite 1350 Houston Texas 77056
Vollmer Public Relations Inc 808 Travis Suite 501 Houston Texas 77002
CONTRACT TERM Three (3) Years
This procurement was advertised in the following ntwspapers onADVERTISEMENT the dates indicated
The Houston Chronicle January 28 amp February 42009 African American News February 4 2009
El Dia February 4 2009 Voice of Asia February 4 2009
INTERNAL DISTRIBUTION The solicitation was distributed to the following on May 122008
bull Houston Minority Business Council bull Texas State Procurement Site bull HCCS Purchasing Department Web Site
SOLJCITATION INFORMATION
COMPETITIVE
EVALUATION PROCESS
PRlORHCCS EXPERIENCE
SMALL BUSINESS GOAL
Request for Proposal No 09-20 was issued on January 28 2(J(Jl) to
Three hundred and sixty-nine (369) prospective proposers via cshy
rnai I noti fication
yes (See Evaluation Results Attached)
Seven (7) proposals were reviewed in response to the RFP Each proposal was reviewed by an evaluation team consisting of representatives from various areas of the System in accordance with the evaluation criteria specified in the solicitation documents Based on these technical reviews the finns were ranked as follows
I YaffeDeutser 2 Vollmer Public Relations Inc 3 Stanandlou 4 Boone Deleon 5 C amp M Marketing 6 Gemstone 7 Kenna
yes
Best Effort
Rtv 119109
Exhibit 2
A Total Spend through Purchase Orders
Fiscal Years 2011 - $5701993667 2010 - $6411490598 2009 - $6349328388 2008 - $6883074217 2007 - $9046545085
B Total Spend on Small Business (for the past five years)
Fiscal Year 2011 - $1535571871 2010 - $1285516216 2009 - $1616474763 2008 - $1777966626
2007 - $1921922576
C 1 Total Spend on Firms Outside of Texas
Fiscal Years 2011 - $1456677771 2010 - $1563321193 2009 - $1569638739 2008 - $1470606427 2007 - $1708289832
Exhibit 2
C
2 Total Spend ndash Firms in Houston Region
HCC does not currently track total spent with individual businesses by ldquoservice areardquo However the following information was segregated as part of the Greater Houston Region (using zip codes beginning with 77xxx) Fiscal Years 2011 - $3522184435 2010 - $4254208582 2009 - $4065688265 2008 - $4663407366 2007 - $6031328715
Exhibit 3
Stake Holder Description Vendor Name Contract ValueSmall Business
ParticipationBoard
Approval DatePayments
1 Building Operations Leasing Agent for 31003200 Main St Trione And Gordon LLP TBD NA NA 61373054 2 Construction amp Program Stafford Campus Renovations - Bldg B Miner-Dederick Constructors Inc 326850400 25 11102011 000 3 Facilities Architectural Consulting IDG LLC 77041200 BE 11242003 127222877 4 Facilities ArchitecturalEngineering Service 3D International Inc 58500000 25 02242005 61130674 5 Facilities ArchitecturalEngineering Service AUTOARCH Architects LLC 54600000 25 02242005 162377685 6 Facilities ArchitecturalEngineering Service Harrison Kornberg Architects 119201300 25 02242005 43559081 7 Facilities ArchitecturalEngineering Service Hellmuth Obata+Kassabaum Inc 125677500 25 06012006 125672741 8 Facilities ArchitecturalEngineering Service Hermes Architects 113708700 25 02242005 115568806 9 Facilities ArchitecturalEngineering Service Kirksey Architecture 119000000 25 02242005 87750632 10 Facilities ArchitecturalEngineering Service Page Southerland Page 61620000 25 02242005 84902219 11 Facilities ArchitecturalEngineering Service PBK Architects Inc 21000000 25 02242005 34402529 12 Facilities ArchitecturalEngineering Service PDG Architects 41780000 25 02242005 49261464 13 Facilities ArchitecturalEngineering Service Rey de la Reza Architects Inc 81960300 25 02242005 96170015 14 Facilities ArchitecturalEngineering Service SHW Group LLP 73000000 25 02242005 74579458 15 Facilities CM-at-Risk Services Durotech Inc General Contractor 1734738000 25 03302006 1667851219 16 Facilities CM-at-Risk Services JEDunn Group 3763105200 25 03302006 3992161772 17 Facilities CM-at-Risk Services Miner-Dederick Constructors Inc 2654424300 25 10202005 2773437807
18 Facilities CM-at-Risk ServicesSatterfield amp Pontikes Construction Inc 2184029900 25 10202005 3115101067
19 Facilities CM-at-Risk Services Skanska USA Building Inc 1371616300 20 06142007 1343751700 20 Facilities CM-at-Risk Services Tellepsen Builders TBD 5 12112006 2124768760 21 Facilities Early College High School AUTOARCH Architects LLC TBD NA 12172009 80000000
22 Facilities Energy Savings Performance Contract Services Chevron Energy Solutions 1410000000 40 05212009 602847200
23 Facilities Lease for ENCO AlarmBanc of America Leasing amp Capital LLC 102112500 NA 02282002 180198400
24 Facilities Site Improvements- Wille Gay Hall Miner-Dederick Constructors Inc 120000000 35 10152009 135134610 25 Facilities Strategic Initiative Planning Llewelyn-Davies Sahni TBD 25 12012006 1894456739 26 Facilities Surveying Services JNS Consulting Engineers Inc TBD 25 02242005 2494000 27 Facilities Surveying Services Landtech Consultants Inc TBD 25 02242005 13361098 28 Facilities Surveying Services Survcon Inc TBD 25 02242005 9215162 29 Facilities Surveying Services Teran Group TBD 25 02242005 32330515 30 Facilities Surveying Services TSC Engineering Company TBD 25 02242005 900000 31 Facilities Surveying Services United Engineers Inc TBD 25 02242005 5907500 32 Facilities Surveying Services Weisser Engineering Co Inc TBD 25 02242005 8443460
33 Facilities Utilities Audit Consulting Acclaim Energy LTD TBD BE 09182007 No vendor
34 Southwest CollegeContracted Engineer Services Municipal and Educational Channel (METV) Noslar TI Inc 7759500 NA 08252008 3200000
35 Southwest College Lease of Alief Center Bank of Oklahoma 84313200 BE 07252002 404341600
36 Southeast CollegeConstruction Services- SE College Workforce Building Tribble amp Stephens Construction 726239800 35 09232010 595082622
37 System 3200 Main St Parking Garage Build-Out Horizon Group 161390000 35 012012011 146237974 38 Building Operations Coffee Services Jays Beverage 2964618 BE NA 10443665 39 Continuing Education Online Educational Courses for Web Based Education To Go TBD NA NA 28748950 40 Library System Bibliographic Services Baker amp Taylor Company 500000000 NA 07222004 264717759 41 Library-System Amigos OCLC Network Services Amigos Library Services 8400000 NA 07142004 59853226
42 Southwest CollegeConstruction Manager At Risk Services for HCC Alief Early College HS Parking Garage Tribble amp Stephens Construction 1299698000 25 11092009 1299698000
43 System Depository Bank Services Bank of America- Merrill Lynch 5341700 BE 10262006 13878600 44 System Police Department 800 MGHZ Radio System Harris County Treasurer 7722900 NA 07012002 34096120 45 Facilities San Jacinto Memorial Building Renovation (AampE BRW 250900000 35 12152011 000
TBD - Term agreements used on as needed basis - at time of award may not have included a projected spend
NA - Not Applicable
Contracts Labeled as On-GoingAs of 22312
BE - Best Effort
LEGENDNOTE CIP-related contracts were previously labeled as on-going given they were to be completed as projects over a determined period of time under the CIP program The majority of the items noted above are now complete Staff is actively working to reconcile close-out documents for contract administration purposes and a final report will be provided within a week
2
provide information that allows one to determine if certain vendorscontractors are meeting SBDP participation goals This information is ascertainable by examining HCCrsquos periodic small business development summaries ndash here for the period 2009 through 2011 ndash short of the five year period requested but the best information immediately available for production (See also Exhibit 1) Inquiry 3 Provide the amount of money the System spent on vendorcontractors for past five years Response to 3 See Exhibit 2 at letter ldquoArdquo that responds to this inquiry Inquiry 4 Relating to 3 immediately above how much money was spent with small businesses as [part] [of] [the] best effort subcontractors Response to 4 HCC does not track this information thus it is unavailable However HCC is able to provide the total spend for all Texas-based certified small business for the past five years See Exhibit 2 at letter ldquoBrdquo that responds to this inquiry Inquiry 5 How much of the overall total spend on vendorscontractors during the past five years was awarded by contracts of $100k or less that did not require board approval Response to 5 This information is not immediately available However it is ascertainable via a manual process that requires an additional reasonable time to gather Pending instruction staff is positioned to begin the process of securing the information The estimated time to obtain the information is 120 hours Inquiry 6 How much of the overall total spent during the past five years was spent with individual businesses from outside of the State of Texas and [within] the HCC service area Response to 6 See Exhibit 2 at letter ldquoCrdquo that responds to this inquiry Inquiry 7 Relating to those contracts identified as on going provide an accounting [of] how much money has been spent under each of those contracts since they were first awarded
3
Response to 7 The designation ldquoon goingrdquo as it appears in the relevant exhibit which is responsive to this inquiry does not denote that a contract has not reached its end date Many contracts identified in the exhibit as ldquoon goingrdquo are in fact complete Notwithstanding this sentiment the exhibit provides an opportunity for one to see those contracts initially designated as ldquoon goingrdquo with a corresponding contract value for each contract See Exhibit 3 that responds to this inquiry Inquiry 8 Relating to 7 immediately above what was the original contract amount Response to 8 See also Exhibit 3 that responds to this inquiry CONCLUSION The responses provided in this correspondence represent the best information readily available If additional information is necessary for examination purposes staff is available to assist Thank you and please contact me if you have any questions
EXHIBIT 1
Small Business Compliance Summary
Non‐CIP Contracts over $100000
Third Quarter Report‐ Note This Report Covers The Period Ending 8312011
Contract Number
Prime Contractor Contract Description End Date Contract AmountContract Goal
Prime Paid to Date
SB PaidSB of Total
Contract06‐07A Academy Awards Promotional Products 8312011 $19483000 10 $8535354 NA NA06‐07B Augusta Marketing Products Inc Promotional Products 8312011 $19483000 10 $5411276 NA NA06‐07D Jack Nadel Inc Promotional Products 8312011 $19483000 10 $92397484 NA NA
06‐26 Llewelyn‐Davies Sahni Strategic Initiative Planning 12111 25 $883574397 $297386629 3408‐19 ABM Janitorial Services Housekeeping Services 12112013 $1990599495 30 $1192015457 $473978479 40
09‐03 E amp W Diversified Services Parking LotGarage Cleaning 212012 $20802400 10 $66138700 NA NA
09‐32 Chevron Energy Solutions
Energy Savings Performance Contract
Services 1152018 $1410000000 40 $639431860 $146291900 228809‐50 RE Mitchell LLC Window Cleaning Services 9232014 $18805000 BE $34809500 $9071601 2606
09‐52 BIO Landscape and Maintenance Inc Landscaping and Ground Maintenance 10152012 $43232400 35 $41287530
09‐57 Sprint Waste ServicesSolid Waste Collection and Disposal
Services 162015 $88566000 30 $45491993 $33881021 7448
10‐04 Decorative Plants Inc Interior Plants Installation Services 2282013 $12041300 15 $6937950 NA NA
10‐05B Capture‐It Unlimited CaptionistsCART Services 1272013 2100000 20 $56021200 $25750350 46
10‐15 Tdindustries Inc Facilities Maintenance 12162015 $2370098975 35 $266571829 $32864550 12
10‐26 Giant Video Productions Inc Television Production Services 8312013 $27390000 25 $27224500 NA NA
10‐29A Boykins amp Schneider Government Relations Services‐ Federal 10312012 $22800000 35 $10450000 NA NA
10‐29B Locke Lord Bissell amp Liddell LLP
Government Relations Services‐ State
and Local 10312012 $22800000 35 $10450000 $3325000 32
11‐06 ESPA Corp Inc Construction Inspection Services 312014 $300000000 25 $350880200
11‐17 Horizon Group 3200 Main Parking Garage Build Out TBD $154990000 35 $85626831 $30256616 3534
11‐18 Crown Records Management Off‐Site Records Management Services 4282014 $17611350 BE $682345 NA NA
11‐24 Horizon International Group JOC Services for Facilities Modification 4302014 35 $000 $000 0
11‐24 KBR JOC Services for Facilities Modification 4302014 35 $000 $000 0
11‐26 Horizon International Group Central College Parking lot Improvement TBD $99600000 35 $7121485
11‐35 Horizon Group Northline Parking Infrastructure 8182012 $280000000 35 $000 $000 0
10‐03 Tribble amp StephensConstruction Manager at Risk Services for
Alief Early HS Parking Garage TBD $1299698000 25 $1235797495 $1034481395 84
10‐31 Tribble amp Stephens SE College Workforce Building TBD $726239800 35 $231268906 $196137818 85
11‐08 Aviles Construction Inspection Services 312014 25 $296144
11‐08 ESPA Corp Inc Construction Inspection Services 312014 25 $13823250
11‐08 TLC Engineering Inc Construction Inspection Services 312014 25 $000
10‐05A Communication Access Ability Group Sign Language Interpretation 1272013 $270000000 10 $240145600 NA NA ‐ This is a job order contract (JOC) There is no definite contract value
‐ Contract value is $194K per year for a five year period
‐Subcontractor payment data not available at this time
There is no definite contract value Services approved for use on an as needed basis
BE ‐ Best Efforts
TBD ‐ End date determined upon completion of project
Non‐CIP Report
NA ‐ Prime Contractor not utilizing subcontractors
Small Business Compliance Summary EXHIBIT 1 CIP Contracts over $100000
Third Quarter Report‐ Note This Report Covers The Period Ending 8312011
Contract Number
Prime Contractor Description End Date Contract AmountContract Goal
Prime Paid to Date
SB PaidSB of Total
Contract09‐58 Durotech Felix and Angela Morales Bulding Renovations TBD 374420000$ 25 345783000$ 92947900$ 25
TBD ‐ End date determined upon completion of project
CIP Report
EXHIBIT 1
Small Business Compliance Summary
Non‐CIP Contracts over $100000
September ‐ November 2011
Contract Number
Prime Contractor Contract Description End Date Contract AmountContract Goal
Prime Paid to Date
SB PaidSB of Total
Contract
06‐07A Academy Awards Promotional Products 8312011 $19483000 10 $8535354 NA NA06‐07B Augusta Marketing Products Inc Promotional Products 8312011 $19483000 10 $5411276 NA NA06‐07D Jack Nadel Inc Promotional Products 8312011 $19483000 10 $92397484 NA NA
06‐26 Llewelyn‐Davies Sahni Strategic Initiative Planning 12111 25 $883574397 $297386629 3408‐19 ABM Janitorial Services Housekeeping Services 12112013 $1990599495 30 $1228413600 $89106800 7
09‐03 E amp W Diversified Services Parking LotGarage Cleaning 212012 $20802400 10 $69077900 NA NA
09‐32 Chevron Energy Solutions
Energy Savings Performance Contract
Services 1152018 $1410000000 40 $639431860 $146291900 23
09‐52 BIO Landscape and Maintenance Inc Landscaping and Ground Maintenance 10152012 $43232400 35 $41287530
09‐57 Sprint Waste ServicesSolid Waste Collection and Disposal
Services 162015 $88566000 30 $45491993 $48176937 106
10‐04 Decorative Plants Inc Interior Plants Installation Services 2282013 $12041300 15 $7122200 NA NA
10‐05B Capture‐It Unlimited CaptionistsCART Services 1272013 2100000 20 $81669400 $32780800 40
10‐15 Tdindustries Inc Facilities Maintenance 12162015 $2370098975 35 $342027700 $49843296 15
10‐26 Giant Video Productions Inc Television Production Services 8312013 $27390000 25 $27224500 NA NA
10‐29B Locke Lord Bissell amp Liddell LLP
Government Relations Services‐ State
and Local 10312012 $22800000 35 $13300000 $3657500 28
11‐06 ESPA Corp Inc Project Management ServicesSan Jacinto 312014 $300000000 25 $350880200
11‐17 Horizon Group 3200 Main Parking Garage Build Out TBD $154990000 35 $138926075 $30256616 22
11‐24 Horizon International Group JOC Services for Facilities Modification 4302014 35 $85626800
11‐24 KBR JOC Services for Facilities Modification 4302014 35 $16508055 $6293636 38
11‐26 Horizon International Group Central College Parking lot Improvement TBD $99600000 35 $11965100 $4621500 39
11‐35 Horizon Group Northline Parking Infrastructure 8182012 $280000000 35 $29343700 $14237250 49
10‐03 Tribble amp StephensConstruction Manager at Risk Services for
Alief Early HS Parking Garage TBD $1299698000 25 $1235797495 $1034481395 84
10‐31 Tribble amp Stephens SE College Workforce Building TBD $726239800 35 $595082621 $328937982 55
11‐08 Aviles Construction Inspection Services 312014 25 $8665350 NA NA
11‐08 ESPA Corp Inc Construction Inspection Services 312014 25 $13823250 NA NA
11‐08 TLC Engineering Inc Construction Inspection Services 312014 25 $9954700 NA NA
10‐05A Communication Access Ability Group Sign Language Interpretation 1272013 $270000000 10 $240145600 NA NA ‐ This is a job order contract (JOC) There is no definite contract value
‐ Contract value is $194K per year for a five year period
‐Subcontractor payment data not available at this time
Prime unable to report at this time due to unresponsive subcontractors
There is no definite contract value Services approved for use on an as needed basis
TBD ‐ End date determined upon completion of project
NA ‐ Prime Contractor not utilizing subcontractors
Non‐CIP Report
EXHIBIT 1
Small Business Compliance Summary
CIP Contracts over $100000
September‐November 2011
Contract Number
Prime Contractor Description End Date Contract AmountContract Goal
Prime Paid to Date
SB PaidSB of Total
Contract09‐58 Durotech Felix and Angela Morales Bulding Renovations TBD 374420000$ 25 345783000$ 92947900$ 25
TBD ‐ End date determined upon completion of project
CIP Report
BEST EFFORTS COMPLIANCE SUMMARY ACTIVE CONTRACTS OVER $100000
ACTIVITY AS OF 9142010FYE 2009-2010
EXHIBIT 1
Project- Vendor Brd Appvd Renewals Term Exp DateProjtd Bid
Date K Amount $$ Prime Paid $$Small Bus
Paid $$ Goal
AssignTechnology Equipment Upgrade
Netsync Network Solutions 2262009 0 1 YEAR 4302010 1302010 $782894394 $734852513 -$ BE
Media Communications Support Services
YaffeDewtser1 2262009 0 3 YEARS 2282012 11302011 171000000$ $264960524 -$ BE
Cashering Software SystemCashnet 8232007 0 5 YEARS 8312012 622012 9211200$ -$ -$ BE
System Architect ServicesArchiTechnics3 Inc 2262009 - 3 YEARS 3302012 12312011 59687100$ $12119950 -$
Prozign Architect 2262009 - 3 YEARS 3302012 12312011 3800000$ $2441992 -$ Smith amp Company Architect 2262009 - 3 YEARS 3302012 12312011 15963600$ $13406223 -$ BEJohnston LLC 2192009 0 6 MONTHS 12312010 1022010 200000000$ $25687562 -$ BE
System Master PlannerEspa Corporation 2262009 - - - - $255150600 $165041850 -$ BE
UT EAP Pgoram Univ of Texas Health Science Center 5222008 852011 572011 18254400$ $2750000 BE
Finacial Statement Opinion Audit ServicesGainer Donnelley amp Desroches 6262008 0 3 YEARS 7132011 4142011 10300000$ $10120000 -$ BE
Wide Area Network UpgradeSouthwestern Bell Telephone dba ATampT Texas 5242007 0 3 YEARS 5242010 2232010 8300000$ $8017210 -$ BEPhonoscope
Maintenance ServicesA Rocket amp Storage 12112008 2 3 YEARS 12112011 9122011 9370300$ $9290332 -$ BE
Griffin Moving ServiceIntel Logistics
Office Supplies
Reliant Business Products1 9252008 3 2 YEARS 8302010 612010 25973493$ $74007718 -$ BE
Windows amp Entrance Doors Cleaning ServicesRE Mitchell LLC dba Fish Window Cleaning 9232009 0 5 YEARS 932014 652014 16973400$ $11768900 517050$ BE
Fish Window CleaningHandy Window Cleaning 517050$
TOTAL $1408472492 $517050
All amounts reflects payments made from 912009 to the current date listed in the header excluding disbursements without a purchase order
For ALL payments made to each vendor including activity before the current fiscal year (up to 3 years) including disbursements without purchase orders see Total Payments to Best Efforts Vendors for Contracts over $100000
ATAT Project 07-03
Gainer 63621 72093 ATampT 71788
1 See Exhibit 1A
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Janitorial Services
ABM Janitorial Services 12112008 212009 0 5years 12112013 9122013 436390262$ 411393443$ 275990157$ 35 671 632
Cam Cleaning Services 275990157$
Diversified Chemical and Supply Inc
Interior Plants and Installation Services
Decorative Plants Inc 2252010 2282013 11302012 12041300$ 1913150$ -$ 15 0 0
Maintenance Services
Aramark 4282005 0 5 years 8152010 5172010 1538814200$ 1120768525$ -$ 35 0 0Isani ConsultantsCoreno Corp Metro Plex Industries (supplier)
EampW Diversified Services 262009 0 3 years 212012 1132011 20802400$ 21464500$ -$ 10 0 0
Sprint Waste Services 12102009 212010 0 5 years 162015 1082014 $88566000 10003800$ 7010625$ 30 70 8Oil Product Dist 5760227$ National Waste Inc 1250398$
Js Quality Construction 6252009 0 3 years 772012 482012 150000000$ 27396730$ -$ 35 0 0
ConsultingGovernment Relations
Boykins amp Schneider 10232008 0 MTM 4302010 1302010 7200000$ 6300000$ -$ 35 0 00
Al Flores
Locke Lord Bissell amp Liddell 11292007 0 MTM 912010 632010 3600000$ 2700000$ 3150000$ 35 0 0
Video Production
Giant Video Productions (PO 70493) 9182007 2 1 year 8312010 622010 27500000$ 27483330$ 6977200$ 10 25 25
Gasoline Media 6977200$
Temporary Services
Precision Task Group 4232009 2 1 year 562010 252010 35803269$ 35803269$ -$ 20 0 0
Possible Missions
Spearhead Group Inc 4232009 2 1 year 562010 252010 62307082$ 62307082$ -$ 20 0 0
All-N-One Services LLC
Job Order Services
Page 1 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Fort Bend Mechanical (09-04) 12112008 0 1 year 12312009 1022009 521273700$ 473055375$ 168201643$ 35 36 32
MLG Construction 750000$
Cornerstone Construction 4172000$
Correct Door 47500$
ERM Services 1323640$
KampP Manufacturing 1450000$
PME 681571$
Super Wash 4547500$
Js Quality 31788160$
General Works 27033400$
Distrib Aire Inc 4500000$
PRC Roofing 31005300$
Demco-Houston Demolition 11575022$
Liqua Tech 755000$
Johnston LLC 1000000$
Full Moon Services 2230000$
Rice amp Gardner Consultants 1000000$
Chavez Service Companies 1300000$
Quality Service Flooring 393000$
Quality Welding amp Boiler Works 3126750$
Mighty Works Signage 33095000$
Universal Sheet Metal 5310200$
Structure Design 1117600$
KBR 12112008 0 1 year 12312009 1022009 170814600$ 245450640$ 140962218$ 35 57 83
PAK Construction 2343200$
Tejas Electrical Services 17805550$
Stanley Access Technologies 1455000$
Door King 82500$
Montgomery amp Associates 2455140$
Foster Fence 488300$
Baseline Paving amp Construction 5591300$
Texan Floor Services 1843394$
Hill amp Stewart 336650$
Neon Electric 1586100$
Firetron Inc 5617700$
Lankford Mechanical Services 2239124$
ERC Consultants 500000$
Network Cabling Services 6084841$
Har-Con Mechanical Services 2082600$
Basic Builders 10877594$
CAPCO Services 28167900$
Page 2 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
SH Electric 6750000$
Arc Light Electric 2700900$
Baker Painting and Wall Covering 4171000$
Global Parking Solutions 7925000$
Brandt Electrical Services 1408425$
Spring Equipment Company 27400000$
Kotter Fire Protection 1050000$
RHJ 12112008 0 1 year 12312009 1022009 232989201$ 234731913$ 55634871$ 35 24 24
Jamail amp Smith (10-06B) 3312011 12312010 73725300$ 8445289$ -$ 35 0 0
Horizon Targa (10-06A) 3312011 12312010 54554524$ 2793523$ -$ 35 0 0
Telecommunications
ATampT Data Communications 11152007 1 3 years 11292010 8312010 192445800$ 265695108$ -$ 10 0 0
WCW International
BradLink LLC
Devolve Corp
Global Times Inc 8282008 0 1 year 12172010 9182010 201714000$ 71142500$ -$ 35 0 0
Translation Services
Caputure It Unlimited (PO 71166) 1282010 1272013 10292012 480000000$ 54813700$ 12270750$ 224 256
Jennifer Meyers 4295250$
Leah Halm 4590500$
Lucie Velasquez 3385000$
Communications Access Ability Group 1282010 3 years 1222013 10242012 270000000$ 86610875$ -$ 15 00 00
Promotional Services
Jack Nadel Inc 10262006 2 1 year 8312011 622011 19483000$ 27309790$ 2505916$ 10 9 129
Ace Screen Printing 646250$
Unlimited Custom Embroidery 622066$
Nine Other Vendors Combined 1237600$
Buffalo Specialties 10262006 2 1 year 8312011 622011 $19483000 $15986193 -$ 10 0 00
Prodigi
Texas Art
Awards amp Trophies
Page 3 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Keepers Unlimited
Academy Awards 10262006 8312011 622011 19483000$ $1290921 10
TOTAL $4335628181 672703380$
ImportantAll amounts reflects payments made from 912009 to the current date listed in the header excluding disbursements without a purchase order
For ALL payments made to each vendor including activity before the current fiscal year (up to 3 years) including disbursements without purchase orders see Total Payments to Best Efforts Vendors for Contracts over $100000
Aramark PO s 62132 and 71574
Fort Bend Activity not reflective of Project 10-06 10-06 no activity
Third year of contract covering 9109-7312010
New PO covering 912009-7232010
Page 4 of 4
EXHIBIT 1a
In an attempt to clarify variances in payments to YaffeDeutser and Reliant Business Products as it appears in Exhibit 1a titled Best Efforts Compliance Summary Active Contracts Over $100000 Activity As of 9142010 what follows is a brief explanation for consideration purposes
Media Communications Support Services YaffeDeutser
The YaffeDeutser contract amount totals $117 million (for the three year contract term $570000
annually) This amount is for the execution of marketing services only The contract allows
YaffeDeutser to negotiate and leverage mediacommunication buys up to $25 million annually on
behalf of HCC Pursuant to the contract YaffeeDeutser does not receive commissions or markup for
any mediacommunication purchases
As of FYE 2009 ndash 2010 the record provides that the expenditure for ldquomedia buysrdquo totals
$2217873 This amount does not represent consulting fees paid to YaffeDeutser
The aggregated expenditure for consulting services and media buys is $2787873 as of FYE
2009 ndash 2010
The marginal difference in the numbers reported in the compliance summary (approximately $70k) is
likely due to timing differences in issuing query dates
Office Supplies Reliant Business Products The original contract amount for Reliant Business Products (ldquoRBPrdquo) as reported in Exhibit 1a is
$259734 The variance between the contract amount (ie $48034225) and the total amount paid
represents items that were not part of the original RBP market basket (ie most commonly purchased
items that are under contract) The $48034225 represents additional (off contract) items that were
competitively purchased using an informal quote procurement process
II
) ACTION ITEM
Meeting Date February 26 2009
Committee Finance
ITEM NO ITEM TITLE PRESENTER
Approve Communications Services Mary SpanglerII 4 Contract with YaffelDeutser Daniel Seymou r
IJ
RECOMMENDATION Authorize the Chancellor to negotiate a three (3) year contract with YaffelDeutser for communications services that allows the vendor to negotiate and leverage mediacommunication buys up to $25 millron annually on b3half of HCC YaffeIDeutser will be paid a fee of $47500 monthly for services and expenses YaffelDeutser will not receive commission or markup cost for mediacommunication buys
IJ STRATEGIC GOAL ALIGNMENT Goal Accountability and Strategic Decision-making
II II Strategy 11 - Ensure that all HCC efforts including its vision strategic plan decision-making
processes and allocation of resources are conducted and assessed within the framework established by the institutions core values
Goal Effective Communications
II Strategy 8 - Develop and articulate a strong relevant and consistent identity with appropriate communication strategies
DISCRIPTION OR BACKGROUNDIII Ten (10) proposals were received and seven (7) were responsive to the RFP requirements
II The college has established an on-going calendar for communications and mediamarketing This includes information materials class schedules announcements public service announcements educational engagement actions marketing commerCials brochures and handouts This contract would ensure that the college could leverage its buying power in print media TV newspapers III periodicals etc to reach all demographic segments of the college service area and some national coverage
II II
212312009519 PM
()
SUMMARY OF PROCUREMENT BOARD ACTION ITEM
PROJECT TITLE Media and Communications Support Services
PROJECT NO 09-20
PROCUREMENT METHOD Request for Proposal (Overall Best Value for Servicts)
PROJECT MANAGER Daniel Seymour Vice-ChancellorPlanning amp Institutional Effectiveness
NAME OF BUYER Pam Ferreira Senior Buyer
PURPOSE This contract requires the contractor to provide Media and Communications Support Services on an as needed basis
SUGGESTED VENDOR YaffeDeutser 1330 Post Oak Blvd Suite 1350 Houston Texas 77056
Vollmer Public Relations Inc 808 Travis Suite 501 Houston Texas 77002
CONTRACT TERM Three (3) Years
This procurement was advertised in the following ntwspapers onADVERTISEMENT the dates indicated
The Houston Chronicle January 28 amp February 42009 African American News February 4 2009
El Dia February 4 2009 Voice of Asia February 4 2009
INTERNAL DISTRIBUTION The solicitation was distributed to the following on May 122008
bull Houston Minority Business Council bull Texas State Procurement Site bull HCCS Purchasing Department Web Site
SOLJCITATION INFORMATION
COMPETITIVE
EVALUATION PROCESS
PRlORHCCS EXPERIENCE
SMALL BUSINESS GOAL
Request for Proposal No 09-20 was issued on January 28 2(J(Jl) to
Three hundred and sixty-nine (369) prospective proposers via cshy
rnai I noti fication
yes (See Evaluation Results Attached)
Seven (7) proposals were reviewed in response to the RFP Each proposal was reviewed by an evaluation team consisting of representatives from various areas of the System in accordance with the evaluation criteria specified in the solicitation documents Based on these technical reviews the finns were ranked as follows
I YaffeDeutser 2 Vollmer Public Relations Inc 3 Stanandlou 4 Boone Deleon 5 C amp M Marketing 6 Gemstone 7 Kenna
yes
Best Effort
Rtv 119109
Exhibit 2
A Total Spend through Purchase Orders
Fiscal Years 2011 - $5701993667 2010 - $6411490598 2009 - $6349328388 2008 - $6883074217 2007 - $9046545085
B Total Spend on Small Business (for the past five years)
Fiscal Year 2011 - $1535571871 2010 - $1285516216 2009 - $1616474763 2008 - $1777966626
2007 - $1921922576
C 1 Total Spend on Firms Outside of Texas
Fiscal Years 2011 - $1456677771 2010 - $1563321193 2009 - $1569638739 2008 - $1470606427 2007 - $1708289832
Exhibit 2
C
2 Total Spend ndash Firms in Houston Region
HCC does not currently track total spent with individual businesses by ldquoservice areardquo However the following information was segregated as part of the Greater Houston Region (using zip codes beginning with 77xxx) Fiscal Years 2011 - $3522184435 2010 - $4254208582 2009 - $4065688265 2008 - $4663407366 2007 - $6031328715
Exhibit 3
Stake Holder Description Vendor Name Contract ValueSmall Business
ParticipationBoard
Approval DatePayments
1 Building Operations Leasing Agent for 31003200 Main St Trione And Gordon LLP TBD NA NA 61373054 2 Construction amp Program Stafford Campus Renovations - Bldg B Miner-Dederick Constructors Inc 326850400 25 11102011 000 3 Facilities Architectural Consulting IDG LLC 77041200 BE 11242003 127222877 4 Facilities ArchitecturalEngineering Service 3D International Inc 58500000 25 02242005 61130674 5 Facilities ArchitecturalEngineering Service AUTOARCH Architects LLC 54600000 25 02242005 162377685 6 Facilities ArchitecturalEngineering Service Harrison Kornberg Architects 119201300 25 02242005 43559081 7 Facilities ArchitecturalEngineering Service Hellmuth Obata+Kassabaum Inc 125677500 25 06012006 125672741 8 Facilities ArchitecturalEngineering Service Hermes Architects 113708700 25 02242005 115568806 9 Facilities ArchitecturalEngineering Service Kirksey Architecture 119000000 25 02242005 87750632 10 Facilities ArchitecturalEngineering Service Page Southerland Page 61620000 25 02242005 84902219 11 Facilities ArchitecturalEngineering Service PBK Architects Inc 21000000 25 02242005 34402529 12 Facilities ArchitecturalEngineering Service PDG Architects 41780000 25 02242005 49261464 13 Facilities ArchitecturalEngineering Service Rey de la Reza Architects Inc 81960300 25 02242005 96170015 14 Facilities ArchitecturalEngineering Service SHW Group LLP 73000000 25 02242005 74579458 15 Facilities CM-at-Risk Services Durotech Inc General Contractor 1734738000 25 03302006 1667851219 16 Facilities CM-at-Risk Services JEDunn Group 3763105200 25 03302006 3992161772 17 Facilities CM-at-Risk Services Miner-Dederick Constructors Inc 2654424300 25 10202005 2773437807
18 Facilities CM-at-Risk ServicesSatterfield amp Pontikes Construction Inc 2184029900 25 10202005 3115101067
19 Facilities CM-at-Risk Services Skanska USA Building Inc 1371616300 20 06142007 1343751700 20 Facilities CM-at-Risk Services Tellepsen Builders TBD 5 12112006 2124768760 21 Facilities Early College High School AUTOARCH Architects LLC TBD NA 12172009 80000000
22 Facilities Energy Savings Performance Contract Services Chevron Energy Solutions 1410000000 40 05212009 602847200
23 Facilities Lease for ENCO AlarmBanc of America Leasing amp Capital LLC 102112500 NA 02282002 180198400
24 Facilities Site Improvements- Wille Gay Hall Miner-Dederick Constructors Inc 120000000 35 10152009 135134610 25 Facilities Strategic Initiative Planning Llewelyn-Davies Sahni TBD 25 12012006 1894456739 26 Facilities Surveying Services JNS Consulting Engineers Inc TBD 25 02242005 2494000 27 Facilities Surveying Services Landtech Consultants Inc TBD 25 02242005 13361098 28 Facilities Surveying Services Survcon Inc TBD 25 02242005 9215162 29 Facilities Surveying Services Teran Group TBD 25 02242005 32330515 30 Facilities Surveying Services TSC Engineering Company TBD 25 02242005 900000 31 Facilities Surveying Services United Engineers Inc TBD 25 02242005 5907500 32 Facilities Surveying Services Weisser Engineering Co Inc TBD 25 02242005 8443460
33 Facilities Utilities Audit Consulting Acclaim Energy LTD TBD BE 09182007 No vendor
34 Southwest CollegeContracted Engineer Services Municipal and Educational Channel (METV) Noslar TI Inc 7759500 NA 08252008 3200000
35 Southwest College Lease of Alief Center Bank of Oklahoma 84313200 BE 07252002 404341600
36 Southeast CollegeConstruction Services- SE College Workforce Building Tribble amp Stephens Construction 726239800 35 09232010 595082622
37 System 3200 Main St Parking Garage Build-Out Horizon Group 161390000 35 012012011 146237974 38 Building Operations Coffee Services Jays Beverage 2964618 BE NA 10443665 39 Continuing Education Online Educational Courses for Web Based Education To Go TBD NA NA 28748950 40 Library System Bibliographic Services Baker amp Taylor Company 500000000 NA 07222004 264717759 41 Library-System Amigos OCLC Network Services Amigos Library Services 8400000 NA 07142004 59853226
42 Southwest CollegeConstruction Manager At Risk Services for HCC Alief Early College HS Parking Garage Tribble amp Stephens Construction 1299698000 25 11092009 1299698000
43 System Depository Bank Services Bank of America- Merrill Lynch 5341700 BE 10262006 13878600 44 System Police Department 800 MGHZ Radio System Harris County Treasurer 7722900 NA 07012002 34096120 45 Facilities San Jacinto Memorial Building Renovation (AampE BRW 250900000 35 12152011 000
TBD - Term agreements used on as needed basis - at time of award may not have included a projected spend
NA - Not Applicable
Contracts Labeled as On-GoingAs of 22312
BE - Best Effort
LEGENDNOTE CIP-related contracts were previously labeled as on-going given they were to be completed as projects over a determined period of time under the CIP program The majority of the items noted above are now complete Staff is actively working to reconcile close-out documents for contract administration purposes and a final report will be provided within a week
3
Response to 7 The designation ldquoon goingrdquo as it appears in the relevant exhibit which is responsive to this inquiry does not denote that a contract has not reached its end date Many contracts identified in the exhibit as ldquoon goingrdquo are in fact complete Notwithstanding this sentiment the exhibit provides an opportunity for one to see those contracts initially designated as ldquoon goingrdquo with a corresponding contract value for each contract See Exhibit 3 that responds to this inquiry Inquiry 8 Relating to 7 immediately above what was the original contract amount Response to 8 See also Exhibit 3 that responds to this inquiry CONCLUSION The responses provided in this correspondence represent the best information readily available If additional information is necessary for examination purposes staff is available to assist Thank you and please contact me if you have any questions
EXHIBIT 1
Small Business Compliance Summary
Non‐CIP Contracts over $100000
Third Quarter Report‐ Note This Report Covers The Period Ending 8312011
Contract Number
Prime Contractor Contract Description End Date Contract AmountContract Goal
Prime Paid to Date
SB PaidSB of Total
Contract06‐07A Academy Awards Promotional Products 8312011 $19483000 10 $8535354 NA NA06‐07B Augusta Marketing Products Inc Promotional Products 8312011 $19483000 10 $5411276 NA NA06‐07D Jack Nadel Inc Promotional Products 8312011 $19483000 10 $92397484 NA NA
06‐26 Llewelyn‐Davies Sahni Strategic Initiative Planning 12111 25 $883574397 $297386629 3408‐19 ABM Janitorial Services Housekeeping Services 12112013 $1990599495 30 $1192015457 $473978479 40
09‐03 E amp W Diversified Services Parking LotGarage Cleaning 212012 $20802400 10 $66138700 NA NA
09‐32 Chevron Energy Solutions
Energy Savings Performance Contract
Services 1152018 $1410000000 40 $639431860 $146291900 228809‐50 RE Mitchell LLC Window Cleaning Services 9232014 $18805000 BE $34809500 $9071601 2606
09‐52 BIO Landscape and Maintenance Inc Landscaping and Ground Maintenance 10152012 $43232400 35 $41287530
09‐57 Sprint Waste ServicesSolid Waste Collection and Disposal
Services 162015 $88566000 30 $45491993 $33881021 7448
10‐04 Decorative Plants Inc Interior Plants Installation Services 2282013 $12041300 15 $6937950 NA NA
10‐05B Capture‐It Unlimited CaptionistsCART Services 1272013 2100000 20 $56021200 $25750350 46
10‐15 Tdindustries Inc Facilities Maintenance 12162015 $2370098975 35 $266571829 $32864550 12
10‐26 Giant Video Productions Inc Television Production Services 8312013 $27390000 25 $27224500 NA NA
10‐29A Boykins amp Schneider Government Relations Services‐ Federal 10312012 $22800000 35 $10450000 NA NA
10‐29B Locke Lord Bissell amp Liddell LLP
Government Relations Services‐ State
and Local 10312012 $22800000 35 $10450000 $3325000 32
11‐06 ESPA Corp Inc Construction Inspection Services 312014 $300000000 25 $350880200
11‐17 Horizon Group 3200 Main Parking Garage Build Out TBD $154990000 35 $85626831 $30256616 3534
11‐18 Crown Records Management Off‐Site Records Management Services 4282014 $17611350 BE $682345 NA NA
11‐24 Horizon International Group JOC Services for Facilities Modification 4302014 35 $000 $000 0
11‐24 KBR JOC Services for Facilities Modification 4302014 35 $000 $000 0
11‐26 Horizon International Group Central College Parking lot Improvement TBD $99600000 35 $7121485
11‐35 Horizon Group Northline Parking Infrastructure 8182012 $280000000 35 $000 $000 0
10‐03 Tribble amp StephensConstruction Manager at Risk Services for
Alief Early HS Parking Garage TBD $1299698000 25 $1235797495 $1034481395 84
10‐31 Tribble amp Stephens SE College Workforce Building TBD $726239800 35 $231268906 $196137818 85
11‐08 Aviles Construction Inspection Services 312014 25 $296144
11‐08 ESPA Corp Inc Construction Inspection Services 312014 25 $13823250
11‐08 TLC Engineering Inc Construction Inspection Services 312014 25 $000
10‐05A Communication Access Ability Group Sign Language Interpretation 1272013 $270000000 10 $240145600 NA NA ‐ This is a job order contract (JOC) There is no definite contract value
‐ Contract value is $194K per year for a five year period
‐Subcontractor payment data not available at this time
There is no definite contract value Services approved for use on an as needed basis
BE ‐ Best Efforts
TBD ‐ End date determined upon completion of project
Non‐CIP Report
NA ‐ Prime Contractor not utilizing subcontractors
Small Business Compliance Summary EXHIBIT 1 CIP Contracts over $100000
Third Quarter Report‐ Note This Report Covers The Period Ending 8312011
Contract Number
Prime Contractor Description End Date Contract AmountContract Goal
Prime Paid to Date
SB PaidSB of Total
Contract09‐58 Durotech Felix and Angela Morales Bulding Renovations TBD 374420000$ 25 345783000$ 92947900$ 25
TBD ‐ End date determined upon completion of project
CIP Report
EXHIBIT 1
Small Business Compliance Summary
Non‐CIP Contracts over $100000
September ‐ November 2011
Contract Number
Prime Contractor Contract Description End Date Contract AmountContract Goal
Prime Paid to Date
SB PaidSB of Total
Contract
06‐07A Academy Awards Promotional Products 8312011 $19483000 10 $8535354 NA NA06‐07B Augusta Marketing Products Inc Promotional Products 8312011 $19483000 10 $5411276 NA NA06‐07D Jack Nadel Inc Promotional Products 8312011 $19483000 10 $92397484 NA NA
06‐26 Llewelyn‐Davies Sahni Strategic Initiative Planning 12111 25 $883574397 $297386629 3408‐19 ABM Janitorial Services Housekeeping Services 12112013 $1990599495 30 $1228413600 $89106800 7
09‐03 E amp W Diversified Services Parking LotGarage Cleaning 212012 $20802400 10 $69077900 NA NA
09‐32 Chevron Energy Solutions
Energy Savings Performance Contract
Services 1152018 $1410000000 40 $639431860 $146291900 23
09‐52 BIO Landscape and Maintenance Inc Landscaping and Ground Maintenance 10152012 $43232400 35 $41287530
09‐57 Sprint Waste ServicesSolid Waste Collection and Disposal
Services 162015 $88566000 30 $45491993 $48176937 106
10‐04 Decorative Plants Inc Interior Plants Installation Services 2282013 $12041300 15 $7122200 NA NA
10‐05B Capture‐It Unlimited CaptionistsCART Services 1272013 2100000 20 $81669400 $32780800 40
10‐15 Tdindustries Inc Facilities Maintenance 12162015 $2370098975 35 $342027700 $49843296 15
10‐26 Giant Video Productions Inc Television Production Services 8312013 $27390000 25 $27224500 NA NA
10‐29B Locke Lord Bissell amp Liddell LLP
Government Relations Services‐ State
and Local 10312012 $22800000 35 $13300000 $3657500 28
11‐06 ESPA Corp Inc Project Management ServicesSan Jacinto 312014 $300000000 25 $350880200
11‐17 Horizon Group 3200 Main Parking Garage Build Out TBD $154990000 35 $138926075 $30256616 22
11‐24 Horizon International Group JOC Services for Facilities Modification 4302014 35 $85626800
11‐24 KBR JOC Services for Facilities Modification 4302014 35 $16508055 $6293636 38
11‐26 Horizon International Group Central College Parking lot Improvement TBD $99600000 35 $11965100 $4621500 39
11‐35 Horizon Group Northline Parking Infrastructure 8182012 $280000000 35 $29343700 $14237250 49
10‐03 Tribble amp StephensConstruction Manager at Risk Services for
Alief Early HS Parking Garage TBD $1299698000 25 $1235797495 $1034481395 84
10‐31 Tribble amp Stephens SE College Workforce Building TBD $726239800 35 $595082621 $328937982 55
11‐08 Aviles Construction Inspection Services 312014 25 $8665350 NA NA
11‐08 ESPA Corp Inc Construction Inspection Services 312014 25 $13823250 NA NA
11‐08 TLC Engineering Inc Construction Inspection Services 312014 25 $9954700 NA NA
10‐05A Communication Access Ability Group Sign Language Interpretation 1272013 $270000000 10 $240145600 NA NA ‐ This is a job order contract (JOC) There is no definite contract value
‐ Contract value is $194K per year for a five year period
‐Subcontractor payment data not available at this time
Prime unable to report at this time due to unresponsive subcontractors
There is no definite contract value Services approved for use on an as needed basis
TBD ‐ End date determined upon completion of project
NA ‐ Prime Contractor not utilizing subcontractors
Non‐CIP Report
EXHIBIT 1
Small Business Compliance Summary
CIP Contracts over $100000
September‐November 2011
Contract Number
Prime Contractor Description End Date Contract AmountContract Goal
Prime Paid to Date
SB PaidSB of Total
Contract09‐58 Durotech Felix and Angela Morales Bulding Renovations TBD 374420000$ 25 345783000$ 92947900$ 25
TBD ‐ End date determined upon completion of project
CIP Report
BEST EFFORTS COMPLIANCE SUMMARY ACTIVE CONTRACTS OVER $100000
ACTIVITY AS OF 9142010FYE 2009-2010
EXHIBIT 1
Project- Vendor Brd Appvd Renewals Term Exp DateProjtd Bid
Date K Amount $$ Prime Paid $$Small Bus
Paid $$ Goal
AssignTechnology Equipment Upgrade
Netsync Network Solutions 2262009 0 1 YEAR 4302010 1302010 $782894394 $734852513 -$ BE
Media Communications Support Services
YaffeDewtser1 2262009 0 3 YEARS 2282012 11302011 171000000$ $264960524 -$ BE
Cashering Software SystemCashnet 8232007 0 5 YEARS 8312012 622012 9211200$ -$ -$ BE
System Architect ServicesArchiTechnics3 Inc 2262009 - 3 YEARS 3302012 12312011 59687100$ $12119950 -$
Prozign Architect 2262009 - 3 YEARS 3302012 12312011 3800000$ $2441992 -$ Smith amp Company Architect 2262009 - 3 YEARS 3302012 12312011 15963600$ $13406223 -$ BEJohnston LLC 2192009 0 6 MONTHS 12312010 1022010 200000000$ $25687562 -$ BE
System Master PlannerEspa Corporation 2262009 - - - - $255150600 $165041850 -$ BE
UT EAP Pgoram Univ of Texas Health Science Center 5222008 852011 572011 18254400$ $2750000 BE
Finacial Statement Opinion Audit ServicesGainer Donnelley amp Desroches 6262008 0 3 YEARS 7132011 4142011 10300000$ $10120000 -$ BE
Wide Area Network UpgradeSouthwestern Bell Telephone dba ATampT Texas 5242007 0 3 YEARS 5242010 2232010 8300000$ $8017210 -$ BEPhonoscope
Maintenance ServicesA Rocket amp Storage 12112008 2 3 YEARS 12112011 9122011 9370300$ $9290332 -$ BE
Griffin Moving ServiceIntel Logistics
Office Supplies
Reliant Business Products1 9252008 3 2 YEARS 8302010 612010 25973493$ $74007718 -$ BE
Windows amp Entrance Doors Cleaning ServicesRE Mitchell LLC dba Fish Window Cleaning 9232009 0 5 YEARS 932014 652014 16973400$ $11768900 517050$ BE
Fish Window CleaningHandy Window Cleaning 517050$
TOTAL $1408472492 $517050
All amounts reflects payments made from 912009 to the current date listed in the header excluding disbursements without a purchase order
For ALL payments made to each vendor including activity before the current fiscal year (up to 3 years) including disbursements without purchase orders see Total Payments to Best Efforts Vendors for Contracts over $100000
ATAT Project 07-03
Gainer 63621 72093 ATampT 71788
1 See Exhibit 1A
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Janitorial Services
ABM Janitorial Services 12112008 212009 0 5years 12112013 9122013 436390262$ 411393443$ 275990157$ 35 671 632
Cam Cleaning Services 275990157$
Diversified Chemical and Supply Inc
Interior Plants and Installation Services
Decorative Plants Inc 2252010 2282013 11302012 12041300$ 1913150$ -$ 15 0 0
Maintenance Services
Aramark 4282005 0 5 years 8152010 5172010 1538814200$ 1120768525$ -$ 35 0 0Isani ConsultantsCoreno Corp Metro Plex Industries (supplier)
EampW Diversified Services 262009 0 3 years 212012 1132011 20802400$ 21464500$ -$ 10 0 0
Sprint Waste Services 12102009 212010 0 5 years 162015 1082014 $88566000 10003800$ 7010625$ 30 70 8Oil Product Dist 5760227$ National Waste Inc 1250398$
Js Quality Construction 6252009 0 3 years 772012 482012 150000000$ 27396730$ -$ 35 0 0
ConsultingGovernment Relations
Boykins amp Schneider 10232008 0 MTM 4302010 1302010 7200000$ 6300000$ -$ 35 0 00
Al Flores
Locke Lord Bissell amp Liddell 11292007 0 MTM 912010 632010 3600000$ 2700000$ 3150000$ 35 0 0
Video Production
Giant Video Productions (PO 70493) 9182007 2 1 year 8312010 622010 27500000$ 27483330$ 6977200$ 10 25 25
Gasoline Media 6977200$
Temporary Services
Precision Task Group 4232009 2 1 year 562010 252010 35803269$ 35803269$ -$ 20 0 0
Possible Missions
Spearhead Group Inc 4232009 2 1 year 562010 252010 62307082$ 62307082$ -$ 20 0 0
All-N-One Services LLC
Job Order Services
Page 1 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Fort Bend Mechanical (09-04) 12112008 0 1 year 12312009 1022009 521273700$ 473055375$ 168201643$ 35 36 32
MLG Construction 750000$
Cornerstone Construction 4172000$
Correct Door 47500$
ERM Services 1323640$
KampP Manufacturing 1450000$
PME 681571$
Super Wash 4547500$
Js Quality 31788160$
General Works 27033400$
Distrib Aire Inc 4500000$
PRC Roofing 31005300$
Demco-Houston Demolition 11575022$
Liqua Tech 755000$
Johnston LLC 1000000$
Full Moon Services 2230000$
Rice amp Gardner Consultants 1000000$
Chavez Service Companies 1300000$
Quality Service Flooring 393000$
Quality Welding amp Boiler Works 3126750$
Mighty Works Signage 33095000$
Universal Sheet Metal 5310200$
Structure Design 1117600$
KBR 12112008 0 1 year 12312009 1022009 170814600$ 245450640$ 140962218$ 35 57 83
PAK Construction 2343200$
Tejas Electrical Services 17805550$
Stanley Access Technologies 1455000$
Door King 82500$
Montgomery amp Associates 2455140$
Foster Fence 488300$
Baseline Paving amp Construction 5591300$
Texan Floor Services 1843394$
Hill amp Stewart 336650$
Neon Electric 1586100$
Firetron Inc 5617700$
Lankford Mechanical Services 2239124$
ERC Consultants 500000$
Network Cabling Services 6084841$
Har-Con Mechanical Services 2082600$
Basic Builders 10877594$
CAPCO Services 28167900$
Page 2 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
SH Electric 6750000$
Arc Light Electric 2700900$
Baker Painting and Wall Covering 4171000$
Global Parking Solutions 7925000$
Brandt Electrical Services 1408425$
Spring Equipment Company 27400000$
Kotter Fire Protection 1050000$
RHJ 12112008 0 1 year 12312009 1022009 232989201$ 234731913$ 55634871$ 35 24 24
Jamail amp Smith (10-06B) 3312011 12312010 73725300$ 8445289$ -$ 35 0 0
Horizon Targa (10-06A) 3312011 12312010 54554524$ 2793523$ -$ 35 0 0
Telecommunications
ATampT Data Communications 11152007 1 3 years 11292010 8312010 192445800$ 265695108$ -$ 10 0 0
WCW International
BradLink LLC
Devolve Corp
Global Times Inc 8282008 0 1 year 12172010 9182010 201714000$ 71142500$ -$ 35 0 0
Translation Services
Caputure It Unlimited (PO 71166) 1282010 1272013 10292012 480000000$ 54813700$ 12270750$ 224 256
Jennifer Meyers 4295250$
Leah Halm 4590500$
Lucie Velasquez 3385000$
Communications Access Ability Group 1282010 3 years 1222013 10242012 270000000$ 86610875$ -$ 15 00 00
Promotional Services
Jack Nadel Inc 10262006 2 1 year 8312011 622011 19483000$ 27309790$ 2505916$ 10 9 129
Ace Screen Printing 646250$
Unlimited Custom Embroidery 622066$
Nine Other Vendors Combined 1237600$
Buffalo Specialties 10262006 2 1 year 8312011 622011 $19483000 $15986193 -$ 10 0 00
Prodigi
Texas Art
Awards amp Trophies
Page 3 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Keepers Unlimited
Academy Awards 10262006 8312011 622011 19483000$ $1290921 10
TOTAL $4335628181 672703380$
ImportantAll amounts reflects payments made from 912009 to the current date listed in the header excluding disbursements without a purchase order
For ALL payments made to each vendor including activity before the current fiscal year (up to 3 years) including disbursements without purchase orders see Total Payments to Best Efforts Vendors for Contracts over $100000
Aramark PO s 62132 and 71574
Fort Bend Activity not reflective of Project 10-06 10-06 no activity
Third year of contract covering 9109-7312010
New PO covering 912009-7232010
Page 4 of 4
EXHIBIT 1a
In an attempt to clarify variances in payments to YaffeDeutser and Reliant Business Products as it appears in Exhibit 1a titled Best Efforts Compliance Summary Active Contracts Over $100000 Activity As of 9142010 what follows is a brief explanation for consideration purposes
Media Communications Support Services YaffeDeutser
The YaffeDeutser contract amount totals $117 million (for the three year contract term $570000
annually) This amount is for the execution of marketing services only The contract allows
YaffeDeutser to negotiate and leverage mediacommunication buys up to $25 million annually on
behalf of HCC Pursuant to the contract YaffeeDeutser does not receive commissions or markup for
any mediacommunication purchases
As of FYE 2009 ndash 2010 the record provides that the expenditure for ldquomedia buysrdquo totals
$2217873 This amount does not represent consulting fees paid to YaffeDeutser
The aggregated expenditure for consulting services and media buys is $2787873 as of FYE
2009 ndash 2010
The marginal difference in the numbers reported in the compliance summary (approximately $70k) is
likely due to timing differences in issuing query dates
Office Supplies Reliant Business Products The original contract amount for Reliant Business Products (ldquoRBPrdquo) as reported in Exhibit 1a is
$259734 The variance between the contract amount (ie $48034225) and the total amount paid
represents items that were not part of the original RBP market basket (ie most commonly purchased
items that are under contract) The $48034225 represents additional (off contract) items that were
competitively purchased using an informal quote procurement process
II
) ACTION ITEM
Meeting Date February 26 2009
Committee Finance
ITEM NO ITEM TITLE PRESENTER
Approve Communications Services Mary SpanglerII 4 Contract with YaffelDeutser Daniel Seymou r
IJ
RECOMMENDATION Authorize the Chancellor to negotiate a three (3) year contract with YaffelDeutser for communications services that allows the vendor to negotiate and leverage mediacommunication buys up to $25 millron annually on b3half of HCC YaffeIDeutser will be paid a fee of $47500 monthly for services and expenses YaffelDeutser will not receive commission or markup cost for mediacommunication buys
IJ STRATEGIC GOAL ALIGNMENT Goal Accountability and Strategic Decision-making
II II Strategy 11 - Ensure that all HCC efforts including its vision strategic plan decision-making
processes and allocation of resources are conducted and assessed within the framework established by the institutions core values
Goal Effective Communications
II Strategy 8 - Develop and articulate a strong relevant and consistent identity with appropriate communication strategies
DISCRIPTION OR BACKGROUNDIII Ten (10) proposals were received and seven (7) were responsive to the RFP requirements
II The college has established an on-going calendar for communications and mediamarketing This includes information materials class schedules announcements public service announcements educational engagement actions marketing commerCials brochures and handouts This contract would ensure that the college could leverage its buying power in print media TV newspapers III periodicals etc to reach all demographic segments of the college service area and some national coverage
II II
212312009519 PM
()
SUMMARY OF PROCUREMENT BOARD ACTION ITEM
PROJECT TITLE Media and Communications Support Services
PROJECT NO 09-20
PROCUREMENT METHOD Request for Proposal (Overall Best Value for Servicts)
PROJECT MANAGER Daniel Seymour Vice-ChancellorPlanning amp Institutional Effectiveness
NAME OF BUYER Pam Ferreira Senior Buyer
PURPOSE This contract requires the contractor to provide Media and Communications Support Services on an as needed basis
SUGGESTED VENDOR YaffeDeutser 1330 Post Oak Blvd Suite 1350 Houston Texas 77056
Vollmer Public Relations Inc 808 Travis Suite 501 Houston Texas 77002
CONTRACT TERM Three (3) Years
This procurement was advertised in the following ntwspapers onADVERTISEMENT the dates indicated
The Houston Chronicle January 28 amp February 42009 African American News February 4 2009
El Dia February 4 2009 Voice of Asia February 4 2009
INTERNAL DISTRIBUTION The solicitation was distributed to the following on May 122008
bull Houston Minority Business Council bull Texas State Procurement Site bull HCCS Purchasing Department Web Site
SOLJCITATION INFORMATION
COMPETITIVE
EVALUATION PROCESS
PRlORHCCS EXPERIENCE
SMALL BUSINESS GOAL
Request for Proposal No 09-20 was issued on January 28 2(J(Jl) to
Three hundred and sixty-nine (369) prospective proposers via cshy
rnai I noti fication
yes (See Evaluation Results Attached)
Seven (7) proposals were reviewed in response to the RFP Each proposal was reviewed by an evaluation team consisting of representatives from various areas of the System in accordance with the evaluation criteria specified in the solicitation documents Based on these technical reviews the finns were ranked as follows
I YaffeDeutser 2 Vollmer Public Relations Inc 3 Stanandlou 4 Boone Deleon 5 C amp M Marketing 6 Gemstone 7 Kenna
yes
Best Effort
Rtv 119109
Exhibit 2
A Total Spend through Purchase Orders
Fiscal Years 2011 - $5701993667 2010 - $6411490598 2009 - $6349328388 2008 - $6883074217 2007 - $9046545085
B Total Spend on Small Business (for the past five years)
Fiscal Year 2011 - $1535571871 2010 - $1285516216 2009 - $1616474763 2008 - $1777966626
2007 - $1921922576
C 1 Total Spend on Firms Outside of Texas
Fiscal Years 2011 - $1456677771 2010 - $1563321193 2009 - $1569638739 2008 - $1470606427 2007 - $1708289832
Exhibit 2
C
2 Total Spend ndash Firms in Houston Region
HCC does not currently track total spent with individual businesses by ldquoservice areardquo However the following information was segregated as part of the Greater Houston Region (using zip codes beginning with 77xxx) Fiscal Years 2011 - $3522184435 2010 - $4254208582 2009 - $4065688265 2008 - $4663407366 2007 - $6031328715
Exhibit 3
Stake Holder Description Vendor Name Contract ValueSmall Business
ParticipationBoard
Approval DatePayments
1 Building Operations Leasing Agent for 31003200 Main St Trione And Gordon LLP TBD NA NA 61373054 2 Construction amp Program Stafford Campus Renovations - Bldg B Miner-Dederick Constructors Inc 326850400 25 11102011 000 3 Facilities Architectural Consulting IDG LLC 77041200 BE 11242003 127222877 4 Facilities ArchitecturalEngineering Service 3D International Inc 58500000 25 02242005 61130674 5 Facilities ArchitecturalEngineering Service AUTOARCH Architects LLC 54600000 25 02242005 162377685 6 Facilities ArchitecturalEngineering Service Harrison Kornberg Architects 119201300 25 02242005 43559081 7 Facilities ArchitecturalEngineering Service Hellmuth Obata+Kassabaum Inc 125677500 25 06012006 125672741 8 Facilities ArchitecturalEngineering Service Hermes Architects 113708700 25 02242005 115568806 9 Facilities ArchitecturalEngineering Service Kirksey Architecture 119000000 25 02242005 87750632 10 Facilities ArchitecturalEngineering Service Page Southerland Page 61620000 25 02242005 84902219 11 Facilities ArchitecturalEngineering Service PBK Architects Inc 21000000 25 02242005 34402529 12 Facilities ArchitecturalEngineering Service PDG Architects 41780000 25 02242005 49261464 13 Facilities ArchitecturalEngineering Service Rey de la Reza Architects Inc 81960300 25 02242005 96170015 14 Facilities ArchitecturalEngineering Service SHW Group LLP 73000000 25 02242005 74579458 15 Facilities CM-at-Risk Services Durotech Inc General Contractor 1734738000 25 03302006 1667851219 16 Facilities CM-at-Risk Services JEDunn Group 3763105200 25 03302006 3992161772 17 Facilities CM-at-Risk Services Miner-Dederick Constructors Inc 2654424300 25 10202005 2773437807
18 Facilities CM-at-Risk ServicesSatterfield amp Pontikes Construction Inc 2184029900 25 10202005 3115101067
19 Facilities CM-at-Risk Services Skanska USA Building Inc 1371616300 20 06142007 1343751700 20 Facilities CM-at-Risk Services Tellepsen Builders TBD 5 12112006 2124768760 21 Facilities Early College High School AUTOARCH Architects LLC TBD NA 12172009 80000000
22 Facilities Energy Savings Performance Contract Services Chevron Energy Solutions 1410000000 40 05212009 602847200
23 Facilities Lease for ENCO AlarmBanc of America Leasing amp Capital LLC 102112500 NA 02282002 180198400
24 Facilities Site Improvements- Wille Gay Hall Miner-Dederick Constructors Inc 120000000 35 10152009 135134610 25 Facilities Strategic Initiative Planning Llewelyn-Davies Sahni TBD 25 12012006 1894456739 26 Facilities Surveying Services JNS Consulting Engineers Inc TBD 25 02242005 2494000 27 Facilities Surveying Services Landtech Consultants Inc TBD 25 02242005 13361098 28 Facilities Surveying Services Survcon Inc TBD 25 02242005 9215162 29 Facilities Surveying Services Teran Group TBD 25 02242005 32330515 30 Facilities Surveying Services TSC Engineering Company TBD 25 02242005 900000 31 Facilities Surveying Services United Engineers Inc TBD 25 02242005 5907500 32 Facilities Surveying Services Weisser Engineering Co Inc TBD 25 02242005 8443460
33 Facilities Utilities Audit Consulting Acclaim Energy LTD TBD BE 09182007 No vendor
34 Southwest CollegeContracted Engineer Services Municipal and Educational Channel (METV) Noslar TI Inc 7759500 NA 08252008 3200000
35 Southwest College Lease of Alief Center Bank of Oklahoma 84313200 BE 07252002 404341600
36 Southeast CollegeConstruction Services- SE College Workforce Building Tribble amp Stephens Construction 726239800 35 09232010 595082622
37 System 3200 Main St Parking Garage Build-Out Horizon Group 161390000 35 012012011 146237974 38 Building Operations Coffee Services Jays Beverage 2964618 BE NA 10443665 39 Continuing Education Online Educational Courses for Web Based Education To Go TBD NA NA 28748950 40 Library System Bibliographic Services Baker amp Taylor Company 500000000 NA 07222004 264717759 41 Library-System Amigos OCLC Network Services Amigos Library Services 8400000 NA 07142004 59853226
42 Southwest CollegeConstruction Manager At Risk Services for HCC Alief Early College HS Parking Garage Tribble amp Stephens Construction 1299698000 25 11092009 1299698000
43 System Depository Bank Services Bank of America- Merrill Lynch 5341700 BE 10262006 13878600 44 System Police Department 800 MGHZ Radio System Harris County Treasurer 7722900 NA 07012002 34096120 45 Facilities San Jacinto Memorial Building Renovation (AampE BRW 250900000 35 12152011 000
TBD - Term agreements used on as needed basis - at time of award may not have included a projected spend
NA - Not Applicable
Contracts Labeled as On-GoingAs of 22312
BE - Best Effort
LEGENDNOTE CIP-related contracts were previously labeled as on-going given they were to be completed as projects over a determined period of time under the CIP program The majority of the items noted above are now complete Staff is actively working to reconcile close-out documents for contract administration purposes and a final report will be provided within a week
EXHIBIT 1
Small Business Compliance Summary
Non‐CIP Contracts over $100000
Third Quarter Report‐ Note This Report Covers The Period Ending 8312011
Contract Number
Prime Contractor Contract Description End Date Contract AmountContract Goal
Prime Paid to Date
SB PaidSB of Total
Contract06‐07A Academy Awards Promotional Products 8312011 $19483000 10 $8535354 NA NA06‐07B Augusta Marketing Products Inc Promotional Products 8312011 $19483000 10 $5411276 NA NA06‐07D Jack Nadel Inc Promotional Products 8312011 $19483000 10 $92397484 NA NA
06‐26 Llewelyn‐Davies Sahni Strategic Initiative Planning 12111 25 $883574397 $297386629 3408‐19 ABM Janitorial Services Housekeeping Services 12112013 $1990599495 30 $1192015457 $473978479 40
09‐03 E amp W Diversified Services Parking LotGarage Cleaning 212012 $20802400 10 $66138700 NA NA
09‐32 Chevron Energy Solutions
Energy Savings Performance Contract
Services 1152018 $1410000000 40 $639431860 $146291900 228809‐50 RE Mitchell LLC Window Cleaning Services 9232014 $18805000 BE $34809500 $9071601 2606
09‐52 BIO Landscape and Maintenance Inc Landscaping and Ground Maintenance 10152012 $43232400 35 $41287530
09‐57 Sprint Waste ServicesSolid Waste Collection and Disposal
Services 162015 $88566000 30 $45491993 $33881021 7448
10‐04 Decorative Plants Inc Interior Plants Installation Services 2282013 $12041300 15 $6937950 NA NA
10‐05B Capture‐It Unlimited CaptionistsCART Services 1272013 2100000 20 $56021200 $25750350 46
10‐15 Tdindustries Inc Facilities Maintenance 12162015 $2370098975 35 $266571829 $32864550 12
10‐26 Giant Video Productions Inc Television Production Services 8312013 $27390000 25 $27224500 NA NA
10‐29A Boykins amp Schneider Government Relations Services‐ Federal 10312012 $22800000 35 $10450000 NA NA
10‐29B Locke Lord Bissell amp Liddell LLP
Government Relations Services‐ State
and Local 10312012 $22800000 35 $10450000 $3325000 32
11‐06 ESPA Corp Inc Construction Inspection Services 312014 $300000000 25 $350880200
11‐17 Horizon Group 3200 Main Parking Garage Build Out TBD $154990000 35 $85626831 $30256616 3534
11‐18 Crown Records Management Off‐Site Records Management Services 4282014 $17611350 BE $682345 NA NA
11‐24 Horizon International Group JOC Services for Facilities Modification 4302014 35 $000 $000 0
11‐24 KBR JOC Services for Facilities Modification 4302014 35 $000 $000 0
11‐26 Horizon International Group Central College Parking lot Improvement TBD $99600000 35 $7121485
11‐35 Horizon Group Northline Parking Infrastructure 8182012 $280000000 35 $000 $000 0
10‐03 Tribble amp StephensConstruction Manager at Risk Services for
Alief Early HS Parking Garage TBD $1299698000 25 $1235797495 $1034481395 84
10‐31 Tribble amp Stephens SE College Workforce Building TBD $726239800 35 $231268906 $196137818 85
11‐08 Aviles Construction Inspection Services 312014 25 $296144
11‐08 ESPA Corp Inc Construction Inspection Services 312014 25 $13823250
11‐08 TLC Engineering Inc Construction Inspection Services 312014 25 $000
10‐05A Communication Access Ability Group Sign Language Interpretation 1272013 $270000000 10 $240145600 NA NA ‐ This is a job order contract (JOC) There is no definite contract value
‐ Contract value is $194K per year for a five year period
‐Subcontractor payment data not available at this time
There is no definite contract value Services approved for use on an as needed basis
BE ‐ Best Efforts
TBD ‐ End date determined upon completion of project
Non‐CIP Report
NA ‐ Prime Contractor not utilizing subcontractors
Small Business Compliance Summary EXHIBIT 1 CIP Contracts over $100000
Third Quarter Report‐ Note This Report Covers The Period Ending 8312011
Contract Number
Prime Contractor Description End Date Contract AmountContract Goal
Prime Paid to Date
SB PaidSB of Total
Contract09‐58 Durotech Felix and Angela Morales Bulding Renovations TBD 374420000$ 25 345783000$ 92947900$ 25
TBD ‐ End date determined upon completion of project
CIP Report
EXHIBIT 1
Small Business Compliance Summary
Non‐CIP Contracts over $100000
September ‐ November 2011
Contract Number
Prime Contractor Contract Description End Date Contract AmountContract Goal
Prime Paid to Date
SB PaidSB of Total
Contract
06‐07A Academy Awards Promotional Products 8312011 $19483000 10 $8535354 NA NA06‐07B Augusta Marketing Products Inc Promotional Products 8312011 $19483000 10 $5411276 NA NA06‐07D Jack Nadel Inc Promotional Products 8312011 $19483000 10 $92397484 NA NA
06‐26 Llewelyn‐Davies Sahni Strategic Initiative Planning 12111 25 $883574397 $297386629 3408‐19 ABM Janitorial Services Housekeeping Services 12112013 $1990599495 30 $1228413600 $89106800 7
09‐03 E amp W Diversified Services Parking LotGarage Cleaning 212012 $20802400 10 $69077900 NA NA
09‐32 Chevron Energy Solutions
Energy Savings Performance Contract
Services 1152018 $1410000000 40 $639431860 $146291900 23
09‐52 BIO Landscape and Maintenance Inc Landscaping and Ground Maintenance 10152012 $43232400 35 $41287530
09‐57 Sprint Waste ServicesSolid Waste Collection and Disposal
Services 162015 $88566000 30 $45491993 $48176937 106
10‐04 Decorative Plants Inc Interior Plants Installation Services 2282013 $12041300 15 $7122200 NA NA
10‐05B Capture‐It Unlimited CaptionistsCART Services 1272013 2100000 20 $81669400 $32780800 40
10‐15 Tdindustries Inc Facilities Maintenance 12162015 $2370098975 35 $342027700 $49843296 15
10‐26 Giant Video Productions Inc Television Production Services 8312013 $27390000 25 $27224500 NA NA
10‐29B Locke Lord Bissell amp Liddell LLP
Government Relations Services‐ State
and Local 10312012 $22800000 35 $13300000 $3657500 28
11‐06 ESPA Corp Inc Project Management ServicesSan Jacinto 312014 $300000000 25 $350880200
11‐17 Horizon Group 3200 Main Parking Garage Build Out TBD $154990000 35 $138926075 $30256616 22
11‐24 Horizon International Group JOC Services for Facilities Modification 4302014 35 $85626800
11‐24 KBR JOC Services for Facilities Modification 4302014 35 $16508055 $6293636 38
11‐26 Horizon International Group Central College Parking lot Improvement TBD $99600000 35 $11965100 $4621500 39
11‐35 Horizon Group Northline Parking Infrastructure 8182012 $280000000 35 $29343700 $14237250 49
10‐03 Tribble amp StephensConstruction Manager at Risk Services for
Alief Early HS Parking Garage TBD $1299698000 25 $1235797495 $1034481395 84
10‐31 Tribble amp Stephens SE College Workforce Building TBD $726239800 35 $595082621 $328937982 55
11‐08 Aviles Construction Inspection Services 312014 25 $8665350 NA NA
11‐08 ESPA Corp Inc Construction Inspection Services 312014 25 $13823250 NA NA
11‐08 TLC Engineering Inc Construction Inspection Services 312014 25 $9954700 NA NA
10‐05A Communication Access Ability Group Sign Language Interpretation 1272013 $270000000 10 $240145600 NA NA ‐ This is a job order contract (JOC) There is no definite contract value
‐ Contract value is $194K per year for a five year period
‐Subcontractor payment data not available at this time
Prime unable to report at this time due to unresponsive subcontractors
There is no definite contract value Services approved for use on an as needed basis
TBD ‐ End date determined upon completion of project
NA ‐ Prime Contractor not utilizing subcontractors
Non‐CIP Report
EXHIBIT 1
Small Business Compliance Summary
CIP Contracts over $100000
September‐November 2011
Contract Number
Prime Contractor Description End Date Contract AmountContract Goal
Prime Paid to Date
SB PaidSB of Total
Contract09‐58 Durotech Felix and Angela Morales Bulding Renovations TBD 374420000$ 25 345783000$ 92947900$ 25
TBD ‐ End date determined upon completion of project
CIP Report
BEST EFFORTS COMPLIANCE SUMMARY ACTIVE CONTRACTS OVER $100000
ACTIVITY AS OF 9142010FYE 2009-2010
EXHIBIT 1
Project- Vendor Brd Appvd Renewals Term Exp DateProjtd Bid
Date K Amount $$ Prime Paid $$Small Bus
Paid $$ Goal
AssignTechnology Equipment Upgrade
Netsync Network Solutions 2262009 0 1 YEAR 4302010 1302010 $782894394 $734852513 -$ BE
Media Communications Support Services
YaffeDewtser1 2262009 0 3 YEARS 2282012 11302011 171000000$ $264960524 -$ BE
Cashering Software SystemCashnet 8232007 0 5 YEARS 8312012 622012 9211200$ -$ -$ BE
System Architect ServicesArchiTechnics3 Inc 2262009 - 3 YEARS 3302012 12312011 59687100$ $12119950 -$
Prozign Architect 2262009 - 3 YEARS 3302012 12312011 3800000$ $2441992 -$ Smith amp Company Architect 2262009 - 3 YEARS 3302012 12312011 15963600$ $13406223 -$ BEJohnston LLC 2192009 0 6 MONTHS 12312010 1022010 200000000$ $25687562 -$ BE
System Master PlannerEspa Corporation 2262009 - - - - $255150600 $165041850 -$ BE
UT EAP Pgoram Univ of Texas Health Science Center 5222008 852011 572011 18254400$ $2750000 BE
Finacial Statement Opinion Audit ServicesGainer Donnelley amp Desroches 6262008 0 3 YEARS 7132011 4142011 10300000$ $10120000 -$ BE
Wide Area Network UpgradeSouthwestern Bell Telephone dba ATampT Texas 5242007 0 3 YEARS 5242010 2232010 8300000$ $8017210 -$ BEPhonoscope
Maintenance ServicesA Rocket amp Storage 12112008 2 3 YEARS 12112011 9122011 9370300$ $9290332 -$ BE
Griffin Moving ServiceIntel Logistics
Office Supplies
Reliant Business Products1 9252008 3 2 YEARS 8302010 612010 25973493$ $74007718 -$ BE
Windows amp Entrance Doors Cleaning ServicesRE Mitchell LLC dba Fish Window Cleaning 9232009 0 5 YEARS 932014 652014 16973400$ $11768900 517050$ BE
Fish Window CleaningHandy Window Cleaning 517050$
TOTAL $1408472492 $517050
All amounts reflects payments made from 912009 to the current date listed in the header excluding disbursements without a purchase order
For ALL payments made to each vendor including activity before the current fiscal year (up to 3 years) including disbursements without purchase orders see Total Payments to Best Efforts Vendors for Contracts over $100000
ATAT Project 07-03
Gainer 63621 72093 ATampT 71788
1 See Exhibit 1A
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Janitorial Services
ABM Janitorial Services 12112008 212009 0 5years 12112013 9122013 436390262$ 411393443$ 275990157$ 35 671 632
Cam Cleaning Services 275990157$
Diversified Chemical and Supply Inc
Interior Plants and Installation Services
Decorative Plants Inc 2252010 2282013 11302012 12041300$ 1913150$ -$ 15 0 0
Maintenance Services
Aramark 4282005 0 5 years 8152010 5172010 1538814200$ 1120768525$ -$ 35 0 0Isani ConsultantsCoreno Corp Metro Plex Industries (supplier)
EampW Diversified Services 262009 0 3 years 212012 1132011 20802400$ 21464500$ -$ 10 0 0
Sprint Waste Services 12102009 212010 0 5 years 162015 1082014 $88566000 10003800$ 7010625$ 30 70 8Oil Product Dist 5760227$ National Waste Inc 1250398$
Js Quality Construction 6252009 0 3 years 772012 482012 150000000$ 27396730$ -$ 35 0 0
ConsultingGovernment Relations
Boykins amp Schneider 10232008 0 MTM 4302010 1302010 7200000$ 6300000$ -$ 35 0 00
Al Flores
Locke Lord Bissell amp Liddell 11292007 0 MTM 912010 632010 3600000$ 2700000$ 3150000$ 35 0 0
Video Production
Giant Video Productions (PO 70493) 9182007 2 1 year 8312010 622010 27500000$ 27483330$ 6977200$ 10 25 25
Gasoline Media 6977200$
Temporary Services
Precision Task Group 4232009 2 1 year 562010 252010 35803269$ 35803269$ -$ 20 0 0
Possible Missions
Spearhead Group Inc 4232009 2 1 year 562010 252010 62307082$ 62307082$ -$ 20 0 0
All-N-One Services LLC
Job Order Services
Page 1 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Fort Bend Mechanical (09-04) 12112008 0 1 year 12312009 1022009 521273700$ 473055375$ 168201643$ 35 36 32
MLG Construction 750000$
Cornerstone Construction 4172000$
Correct Door 47500$
ERM Services 1323640$
KampP Manufacturing 1450000$
PME 681571$
Super Wash 4547500$
Js Quality 31788160$
General Works 27033400$
Distrib Aire Inc 4500000$
PRC Roofing 31005300$
Demco-Houston Demolition 11575022$
Liqua Tech 755000$
Johnston LLC 1000000$
Full Moon Services 2230000$
Rice amp Gardner Consultants 1000000$
Chavez Service Companies 1300000$
Quality Service Flooring 393000$
Quality Welding amp Boiler Works 3126750$
Mighty Works Signage 33095000$
Universal Sheet Metal 5310200$
Structure Design 1117600$
KBR 12112008 0 1 year 12312009 1022009 170814600$ 245450640$ 140962218$ 35 57 83
PAK Construction 2343200$
Tejas Electrical Services 17805550$
Stanley Access Technologies 1455000$
Door King 82500$
Montgomery amp Associates 2455140$
Foster Fence 488300$
Baseline Paving amp Construction 5591300$
Texan Floor Services 1843394$
Hill amp Stewart 336650$
Neon Electric 1586100$
Firetron Inc 5617700$
Lankford Mechanical Services 2239124$
ERC Consultants 500000$
Network Cabling Services 6084841$
Har-Con Mechanical Services 2082600$
Basic Builders 10877594$
CAPCO Services 28167900$
Page 2 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
SH Electric 6750000$
Arc Light Electric 2700900$
Baker Painting and Wall Covering 4171000$
Global Parking Solutions 7925000$
Brandt Electrical Services 1408425$
Spring Equipment Company 27400000$
Kotter Fire Protection 1050000$
RHJ 12112008 0 1 year 12312009 1022009 232989201$ 234731913$ 55634871$ 35 24 24
Jamail amp Smith (10-06B) 3312011 12312010 73725300$ 8445289$ -$ 35 0 0
Horizon Targa (10-06A) 3312011 12312010 54554524$ 2793523$ -$ 35 0 0
Telecommunications
ATampT Data Communications 11152007 1 3 years 11292010 8312010 192445800$ 265695108$ -$ 10 0 0
WCW International
BradLink LLC
Devolve Corp
Global Times Inc 8282008 0 1 year 12172010 9182010 201714000$ 71142500$ -$ 35 0 0
Translation Services
Caputure It Unlimited (PO 71166) 1282010 1272013 10292012 480000000$ 54813700$ 12270750$ 224 256
Jennifer Meyers 4295250$
Leah Halm 4590500$
Lucie Velasquez 3385000$
Communications Access Ability Group 1282010 3 years 1222013 10242012 270000000$ 86610875$ -$ 15 00 00
Promotional Services
Jack Nadel Inc 10262006 2 1 year 8312011 622011 19483000$ 27309790$ 2505916$ 10 9 129
Ace Screen Printing 646250$
Unlimited Custom Embroidery 622066$
Nine Other Vendors Combined 1237600$
Buffalo Specialties 10262006 2 1 year 8312011 622011 $19483000 $15986193 -$ 10 0 00
Prodigi
Texas Art
Awards amp Trophies
Page 3 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Keepers Unlimited
Academy Awards 10262006 8312011 622011 19483000$ $1290921 10
TOTAL $4335628181 672703380$
ImportantAll amounts reflects payments made from 912009 to the current date listed in the header excluding disbursements without a purchase order
For ALL payments made to each vendor including activity before the current fiscal year (up to 3 years) including disbursements without purchase orders see Total Payments to Best Efforts Vendors for Contracts over $100000
Aramark PO s 62132 and 71574
Fort Bend Activity not reflective of Project 10-06 10-06 no activity
Third year of contract covering 9109-7312010
New PO covering 912009-7232010
Page 4 of 4
EXHIBIT 1a
In an attempt to clarify variances in payments to YaffeDeutser and Reliant Business Products as it appears in Exhibit 1a titled Best Efforts Compliance Summary Active Contracts Over $100000 Activity As of 9142010 what follows is a brief explanation for consideration purposes
Media Communications Support Services YaffeDeutser
The YaffeDeutser contract amount totals $117 million (for the three year contract term $570000
annually) This amount is for the execution of marketing services only The contract allows
YaffeDeutser to negotiate and leverage mediacommunication buys up to $25 million annually on
behalf of HCC Pursuant to the contract YaffeeDeutser does not receive commissions or markup for
any mediacommunication purchases
As of FYE 2009 ndash 2010 the record provides that the expenditure for ldquomedia buysrdquo totals
$2217873 This amount does not represent consulting fees paid to YaffeDeutser
The aggregated expenditure for consulting services and media buys is $2787873 as of FYE
2009 ndash 2010
The marginal difference in the numbers reported in the compliance summary (approximately $70k) is
likely due to timing differences in issuing query dates
Office Supplies Reliant Business Products The original contract amount for Reliant Business Products (ldquoRBPrdquo) as reported in Exhibit 1a is
$259734 The variance between the contract amount (ie $48034225) and the total amount paid
represents items that were not part of the original RBP market basket (ie most commonly purchased
items that are under contract) The $48034225 represents additional (off contract) items that were
competitively purchased using an informal quote procurement process
II
) ACTION ITEM
Meeting Date February 26 2009
Committee Finance
ITEM NO ITEM TITLE PRESENTER
Approve Communications Services Mary SpanglerII 4 Contract with YaffelDeutser Daniel Seymou r
IJ
RECOMMENDATION Authorize the Chancellor to negotiate a three (3) year contract with YaffelDeutser for communications services that allows the vendor to negotiate and leverage mediacommunication buys up to $25 millron annually on b3half of HCC YaffeIDeutser will be paid a fee of $47500 monthly for services and expenses YaffelDeutser will not receive commission or markup cost for mediacommunication buys
IJ STRATEGIC GOAL ALIGNMENT Goal Accountability and Strategic Decision-making
II II Strategy 11 - Ensure that all HCC efforts including its vision strategic plan decision-making
processes and allocation of resources are conducted and assessed within the framework established by the institutions core values
Goal Effective Communications
II Strategy 8 - Develop and articulate a strong relevant and consistent identity with appropriate communication strategies
DISCRIPTION OR BACKGROUNDIII Ten (10) proposals were received and seven (7) were responsive to the RFP requirements
II The college has established an on-going calendar for communications and mediamarketing This includes information materials class schedules announcements public service announcements educational engagement actions marketing commerCials brochures and handouts This contract would ensure that the college could leverage its buying power in print media TV newspapers III periodicals etc to reach all demographic segments of the college service area and some national coverage
II II
212312009519 PM
()
SUMMARY OF PROCUREMENT BOARD ACTION ITEM
PROJECT TITLE Media and Communications Support Services
PROJECT NO 09-20
PROCUREMENT METHOD Request for Proposal (Overall Best Value for Servicts)
PROJECT MANAGER Daniel Seymour Vice-ChancellorPlanning amp Institutional Effectiveness
NAME OF BUYER Pam Ferreira Senior Buyer
PURPOSE This contract requires the contractor to provide Media and Communications Support Services on an as needed basis
SUGGESTED VENDOR YaffeDeutser 1330 Post Oak Blvd Suite 1350 Houston Texas 77056
Vollmer Public Relations Inc 808 Travis Suite 501 Houston Texas 77002
CONTRACT TERM Three (3) Years
This procurement was advertised in the following ntwspapers onADVERTISEMENT the dates indicated
The Houston Chronicle January 28 amp February 42009 African American News February 4 2009
El Dia February 4 2009 Voice of Asia February 4 2009
INTERNAL DISTRIBUTION The solicitation was distributed to the following on May 122008
bull Houston Minority Business Council bull Texas State Procurement Site bull HCCS Purchasing Department Web Site
SOLJCITATION INFORMATION
COMPETITIVE
EVALUATION PROCESS
PRlORHCCS EXPERIENCE
SMALL BUSINESS GOAL
Request for Proposal No 09-20 was issued on January 28 2(J(Jl) to
Three hundred and sixty-nine (369) prospective proposers via cshy
rnai I noti fication
yes (See Evaluation Results Attached)
Seven (7) proposals were reviewed in response to the RFP Each proposal was reviewed by an evaluation team consisting of representatives from various areas of the System in accordance with the evaluation criteria specified in the solicitation documents Based on these technical reviews the finns were ranked as follows
I YaffeDeutser 2 Vollmer Public Relations Inc 3 Stanandlou 4 Boone Deleon 5 C amp M Marketing 6 Gemstone 7 Kenna
yes
Best Effort
Rtv 119109
Exhibit 2
A Total Spend through Purchase Orders
Fiscal Years 2011 - $5701993667 2010 - $6411490598 2009 - $6349328388 2008 - $6883074217 2007 - $9046545085
B Total Spend on Small Business (for the past five years)
Fiscal Year 2011 - $1535571871 2010 - $1285516216 2009 - $1616474763 2008 - $1777966626
2007 - $1921922576
C 1 Total Spend on Firms Outside of Texas
Fiscal Years 2011 - $1456677771 2010 - $1563321193 2009 - $1569638739 2008 - $1470606427 2007 - $1708289832
Exhibit 2
C
2 Total Spend ndash Firms in Houston Region
HCC does not currently track total spent with individual businesses by ldquoservice areardquo However the following information was segregated as part of the Greater Houston Region (using zip codes beginning with 77xxx) Fiscal Years 2011 - $3522184435 2010 - $4254208582 2009 - $4065688265 2008 - $4663407366 2007 - $6031328715
Exhibit 3
Stake Holder Description Vendor Name Contract ValueSmall Business
ParticipationBoard
Approval DatePayments
1 Building Operations Leasing Agent for 31003200 Main St Trione And Gordon LLP TBD NA NA 61373054 2 Construction amp Program Stafford Campus Renovations - Bldg B Miner-Dederick Constructors Inc 326850400 25 11102011 000 3 Facilities Architectural Consulting IDG LLC 77041200 BE 11242003 127222877 4 Facilities ArchitecturalEngineering Service 3D International Inc 58500000 25 02242005 61130674 5 Facilities ArchitecturalEngineering Service AUTOARCH Architects LLC 54600000 25 02242005 162377685 6 Facilities ArchitecturalEngineering Service Harrison Kornberg Architects 119201300 25 02242005 43559081 7 Facilities ArchitecturalEngineering Service Hellmuth Obata+Kassabaum Inc 125677500 25 06012006 125672741 8 Facilities ArchitecturalEngineering Service Hermes Architects 113708700 25 02242005 115568806 9 Facilities ArchitecturalEngineering Service Kirksey Architecture 119000000 25 02242005 87750632 10 Facilities ArchitecturalEngineering Service Page Southerland Page 61620000 25 02242005 84902219 11 Facilities ArchitecturalEngineering Service PBK Architects Inc 21000000 25 02242005 34402529 12 Facilities ArchitecturalEngineering Service PDG Architects 41780000 25 02242005 49261464 13 Facilities ArchitecturalEngineering Service Rey de la Reza Architects Inc 81960300 25 02242005 96170015 14 Facilities ArchitecturalEngineering Service SHW Group LLP 73000000 25 02242005 74579458 15 Facilities CM-at-Risk Services Durotech Inc General Contractor 1734738000 25 03302006 1667851219 16 Facilities CM-at-Risk Services JEDunn Group 3763105200 25 03302006 3992161772 17 Facilities CM-at-Risk Services Miner-Dederick Constructors Inc 2654424300 25 10202005 2773437807
18 Facilities CM-at-Risk ServicesSatterfield amp Pontikes Construction Inc 2184029900 25 10202005 3115101067
19 Facilities CM-at-Risk Services Skanska USA Building Inc 1371616300 20 06142007 1343751700 20 Facilities CM-at-Risk Services Tellepsen Builders TBD 5 12112006 2124768760 21 Facilities Early College High School AUTOARCH Architects LLC TBD NA 12172009 80000000
22 Facilities Energy Savings Performance Contract Services Chevron Energy Solutions 1410000000 40 05212009 602847200
23 Facilities Lease for ENCO AlarmBanc of America Leasing amp Capital LLC 102112500 NA 02282002 180198400
24 Facilities Site Improvements- Wille Gay Hall Miner-Dederick Constructors Inc 120000000 35 10152009 135134610 25 Facilities Strategic Initiative Planning Llewelyn-Davies Sahni TBD 25 12012006 1894456739 26 Facilities Surveying Services JNS Consulting Engineers Inc TBD 25 02242005 2494000 27 Facilities Surveying Services Landtech Consultants Inc TBD 25 02242005 13361098 28 Facilities Surveying Services Survcon Inc TBD 25 02242005 9215162 29 Facilities Surveying Services Teran Group TBD 25 02242005 32330515 30 Facilities Surveying Services TSC Engineering Company TBD 25 02242005 900000 31 Facilities Surveying Services United Engineers Inc TBD 25 02242005 5907500 32 Facilities Surveying Services Weisser Engineering Co Inc TBD 25 02242005 8443460
33 Facilities Utilities Audit Consulting Acclaim Energy LTD TBD BE 09182007 No vendor
34 Southwest CollegeContracted Engineer Services Municipal and Educational Channel (METV) Noslar TI Inc 7759500 NA 08252008 3200000
35 Southwest College Lease of Alief Center Bank of Oklahoma 84313200 BE 07252002 404341600
36 Southeast CollegeConstruction Services- SE College Workforce Building Tribble amp Stephens Construction 726239800 35 09232010 595082622
37 System 3200 Main St Parking Garage Build-Out Horizon Group 161390000 35 012012011 146237974 38 Building Operations Coffee Services Jays Beverage 2964618 BE NA 10443665 39 Continuing Education Online Educational Courses for Web Based Education To Go TBD NA NA 28748950 40 Library System Bibliographic Services Baker amp Taylor Company 500000000 NA 07222004 264717759 41 Library-System Amigos OCLC Network Services Amigos Library Services 8400000 NA 07142004 59853226
42 Southwest CollegeConstruction Manager At Risk Services for HCC Alief Early College HS Parking Garage Tribble amp Stephens Construction 1299698000 25 11092009 1299698000
43 System Depository Bank Services Bank of America- Merrill Lynch 5341700 BE 10262006 13878600 44 System Police Department 800 MGHZ Radio System Harris County Treasurer 7722900 NA 07012002 34096120 45 Facilities San Jacinto Memorial Building Renovation (AampE BRW 250900000 35 12152011 000
TBD - Term agreements used on as needed basis - at time of award may not have included a projected spend
NA - Not Applicable
Contracts Labeled as On-GoingAs of 22312
BE - Best Effort
LEGENDNOTE CIP-related contracts were previously labeled as on-going given they were to be completed as projects over a determined period of time under the CIP program The majority of the items noted above are now complete Staff is actively working to reconcile close-out documents for contract administration purposes and a final report will be provided within a week
NA ‐ Prime Contractor not utilizing subcontractors
Small Business Compliance Summary EXHIBIT 1 CIP Contracts over $100000
Third Quarter Report‐ Note This Report Covers The Period Ending 8312011
Contract Number
Prime Contractor Description End Date Contract AmountContract Goal
Prime Paid to Date
SB PaidSB of Total
Contract09‐58 Durotech Felix and Angela Morales Bulding Renovations TBD 374420000$ 25 345783000$ 92947900$ 25
TBD ‐ End date determined upon completion of project
CIP Report
EXHIBIT 1
Small Business Compliance Summary
Non‐CIP Contracts over $100000
September ‐ November 2011
Contract Number
Prime Contractor Contract Description End Date Contract AmountContract Goal
Prime Paid to Date
SB PaidSB of Total
Contract
06‐07A Academy Awards Promotional Products 8312011 $19483000 10 $8535354 NA NA06‐07B Augusta Marketing Products Inc Promotional Products 8312011 $19483000 10 $5411276 NA NA06‐07D Jack Nadel Inc Promotional Products 8312011 $19483000 10 $92397484 NA NA
06‐26 Llewelyn‐Davies Sahni Strategic Initiative Planning 12111 25 $883574397 $297386629 3408‐19 ABM Janitorial Services Housekeeping Services 12112013 $1990599495 30 $1228413600 $89106800 7
09‐03 E amp W Diversified Services Parking LotGarage Cleaning 212012 $20802400 10 $69077900 NA NA
09‐32 Chevron Energy Solutions
Energy Savings Performance Contract
Services 1152018 $1410000000 40 $639431860 $146291900 23
09‐52 BIO Landscape and Maintenance Inc Landscaping and Ground Maintenance 10152012 $43232400 35 $41287530
09‐57 Sprint Waste ServicesSolid Waste Collection and Disposal
Services 162015 $88566000 30 $45491993 $48176937 106
10‐04 Decorative Plants Inc Interior Plants Installation Services 2282013 $12041300 15 $7122200 NA NA
10‐05B Capture‐It Unlimited CaptionistsCART Services 1272013 2100000 20 $81669400 $32780800 40
10‐15 Tdindustries Inc Facilities Maintenance 12162015 $2370098975 35 $342027700 $49843296 15
10‐26 Giant Video Productions Inc Television Production Services 8312013 $27390000 25 $27224500 NA NA
10‐29B Locke Lord Bissell amp Liddell LLP
Government Relations Services‐ State
and Local 10312012 $22800000 35 $13300000 $3657500 28
11‐06 ESPA Corp Inc Project Management ServicesSan Jacinto 312014 $300000000 25 $350880200
11‐17 Horizon Group 3200 Main Parking Garage Build Out TBD $154990000 35 $138926075 $30256616 22
11‐24 Horizon International Group JOC Services for Facilities Modification 4302014 35 $85626800
11‐24 KBR JOC Services for Facilities Modification 4302014 35 $16508055 $6293636 38
11‐26 Horizon International Group Central College Parking lot Improvement TBD $99600000 35 $11965100 $4621500 39
11‐35 Horizon Group Northline Parking Infrastructure 8182012 $280000000 35 $29343700 $14237250 49
10‐03 Tribble amp StephensConstruction Manager at Risk Services for
Alief Early HS Parking Garage TBD $1299698000 25 $1235797495 $1034481395 84
10‐31 Tribble amp Stephens SE College Workforce Building TBD $726239800 35 $595082621 $328937982 55
11‐08 Aviles Construction Inspection Services 312014 25 $8665350 NA NA
11‐08 ESPA Corp Inc Construction Inspection Services 312014 25 $13823250 NA NA
11‐08 TLC Engineering Inc Construction Inspection Services 312014 25 $9954700 NA NA
10‐05A Communication Access Ability Group Sign Language Interpretation 1272013 $270000000 10 $240145600 NA NA ‐ This is a job order contract (JOC) There is no definite contract value
‐ Contract value is $194K per year for a five year period
‐Subcontractor payment data not available at this time
Prime unable to report at this time due to unresponsive subcontractors
There is no definite contract value Services approved for use on an as needed basis
TBD ‐ End date determined upon completion of project
NA ‐ Prime Contractor not utilizing subcontractors
Non‐CIP Report
EXHIBIT 1
Small Business Compliance Summary
CIP Contracts over $100000
September‐November 2011
Contract Number
Prime Contractor Description End Date Contract AmountContract Goal
Prime Paid to Date
SB PaidSB of Total
Contract09‐58 Durotech Felix and Angela Morales Bulding Renovations TBD 374420000$ 25 345783000$ 92947900$ 25
TBD ‐ End date determined upon completion of project
CIP Report
BEST EFFORTS COMPLIANCE SUMMARY ACTIVE CONTRACTS OVER $100000
ACTIVITY AS OF 9142010FYE 2009-2010
EXHIBIT 1
Project- Vendor Brd Appvd Renewals Term Exp DateProjtd Bid
Date K Amount $$ Prime Paid $$Small Bus
Paid $$ Goal
AssignTechnology Equipment Upgrade
Netsync Network Solutions 2262009 0 1 YEAR 4302010 1302010 $782894394 $734852513 -$ BE
Media Communications Support Services
YaffeDewtser1 2262009 0 3 YEARS 2282012 11302011 171000000$ $264960524 -$ BE
Cashering Software SystemCashnet 8232007 0 5 YEARS 8312012 622012 9211200$ -$ -$ BE
System Architect ServicesArchiTechnics3 Inc 2262009 - 3 YEARS 3302012 12312011 59687100$ $12119950 -$
Prozign Architect 2262009 - 3 YEARS 3302012 12312011 3800000$ $2441992 -$ Smith amp Company Architect 2262009 - 3 YEARS 3302012 12312011 15963600$ $13406223 -$ BEJohnston LLC 2192009 0 6 MONTHS 12312010 1022010 200000000$ $25687562 -$ BE
System Master PlannerEspa Corporation 2262009 - - - - $255150600 $165041850 -$ BE
UT EAP Pgoram Univ of Texas Health Science Center 5222008 852011 572011 18254400$ $2750000 BE
Finacial Statement Opinion Audit ServicesGainer Donnelley amp Desroches 6262008 0 3 YEARS 7132011 4142011 10300000$ $10120000 -$ BE
Wide Area Network UpgradeSouthwestern Bell Telephone dba ATampT Texas 5242007 0 3 YEARS 5242010 2232010 8300000$ $8017210 -$ BEPhonoscope
Maintenance ServicesA Rocket amp Storage 12112008 2 3 YEARS 12112011 9122011 9370300$ $9290332 -$ BE
Griffin Moving ServiceIntel Logistics
Office Supplies
Reliant Business Products1 9252008 3 2 YEARS 8302010 612010 25973493$ $74007718 -$ BE
Windows amp Entrance Doors Cleaning ServicesRE Mitchell LLC dba Fish Window Cleaning 9232009 0 5 YEARS 932014 652014 16973400$ $11768900 517050$ BE
Fish Window CleaningHandy Window Cleaning 517050$
TOTAL $1408472492 $517050
All amounts reflects payments made from 912009 to the current date listed in the header excluding disbursements without a purchase order
For ALL payments made to each vendor including activity before the current fiscal year (up to 3 years) including disbursements without purchase orders see Total Payments to Best Efforts Vendors for Contracts over $100000
ATAT Project 07-03
Gainer 63621 72093 ATampT 71788
1 See Exhibit 1A
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Janitorial Services
ABM Janitorial Services 12112008 212009 0 5years 12112013 9122013 436390262$ 411393443$ 275990157$ 35 671 632
Cam Cleaning Services 275990157$
Diversified Chemical and Supply Inc
Interior Plants and Installation Services
Decorative Plants Inc 2252010 2282013 11302012 12041300$ 1913150$ -$ 15 0 0
Maintenance Services
Aramark 4282005 0 5 years 8152010 5172010 1538814200$ 1120768525$ -$ 35 0 0Isani ConsultantsCoreno Corp Metro Plex Industries (supplier)
EampW Diversified Services 262009 0 3 years 212012 1132011 20802400$ 21464500$ -$ 10 0 0
Sprint Waste Services 12102009 212010 0 5 years 162015 1082014 $88566000 10003800$ 7010625$ 30 70 8Oil Product Dist 5760227$ National Waste Inc 1250398$
Js Quality Construction 6252009 0 3 years 772012 482012 150000000$ 27396730$ -$ 35 0 0
ConsultingGovernment Relations
Boykins amp Schneider 10232008 0 MTM 4302010 1302010 7200000$ 6300000$ -$ 35 0 00
Al Flores
Locke Lord Bissell amp Liddell 11292007 0 MTM 912010 632010 3600000$ 2700000$ 3150000$ 35 0 0
Video Production
Giant Video Productions (PO 70493) 9182007 2 1 year 8312010 622010 27500000$ 27483330$ 6977200$ 10 25 25
Gasoline Media 6977200$
Temporary Services
Precision Task Group 4232009 2 1 year 562010 252010 35803269$ 35803269$ -$ 20 0 0
Possible Missions
Spearhead Group Inc 4232009 2 1 year 562010 252010 62307082$ 62307082$ -$ 20 0 0
All-N-One Services LLC
Job Order Services
Page 1 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Fort Bend Mechanical (09-04) 12112008 0 1 year 12312009 1022009 521273700$ 473055375$ 168201643$ 35 36 32
MLG Construction 750000$
Cornerstone Construction 4172000$
Correct Door 47500$
ERM Services 1323640$
KampP Manufacturing 1450000$
PME 681571$
Super Wash 4547500$
Js Quality 31788160$
General Works 27033400$
Distrib Aire Inc 4500000$
PRC Roofing 31005300$
Demco-Houston Demolition 11575022$
Liqua Tech 755000$
Johnston LLC 1000000$
Full Moon Services 2230000$
Rice amp Gardner Consultants 1000000$
Chavez Service Companies 1300000$
Quality Service Flooring 393000$
Quality Welding amp Boiler Works 3126750$
Mighty Works Signage 33095000$
Universal Sheet Metal 5310200$
Structure Design 1117600$
KBR 12112008 0 1 year 12312009 1022009 170814600$ 245450640$ 140962218$ 35 57 83
PAK Construction 2343200$
Tejas Electrical Services 17805550$
Stanley Access Technologies 1455000$
Door King 82500$
Montgomery amp Associates 2455140$
Foster Fence 488300$
Baseline Paving amp Construction 5591300$
Texan Floor Services 1843394$
Hill amp Stewart 336650$
Neon Electric 1586100$
Firetron Inc 5617700$
Lankford Mechanical Services 2239124$
ERC Consultants 500000$
Network Cabling Services 6084841$
Har-Con Mechanical Services 2082600$
Basic Builders 10877594$
CAPCO Services 28167900$
Page 2 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
SH Electric 6750000$
Arc Light Electric 2700900$
Baker Painting and Wall Covering 4171000$
Global Parking Solutions 7925000$
Brandt Electrical Services 1408425$
Spring Equipment Company 27400000$
Kotter Fire Protection 1050000$
RHJ 12112008 0 1 year 12312009 1022009 232989201$ 234731913$ 55634871$ 35 24 24
Jamail amp Smith (10-06B) 3312011 12312010 73725300$ 8445289$ -$ 35 0 0
Horizon Targa (10-06A) 3312011 12312010 54554524$ 2793523$ -$ 35 0 0
Telecommunications
ATampT Data Communications 11152007 1 3 years 11292010 8312010 192445800$ 265695108$ -$ 10 0 0
WCW International
BradLink LLC
Devolve Corp
Global Times Inc 8282008 0 1 year 12172010 9182010 201714000$ 71142500$ -$ 35 0 0
Translation Services
Caputure It Unlimited (PO 71166) 1282010 1272013 10292012 480000000$ 54813700$ 12270750$ 224 256
Jennifer Meyers 4295250$
Leah Halm 4590500$
Lucie Velasquez 3385000$
Communications Access Ability Group 1282010 3 years 1222013 10242012 270000000$ 86610875$ -$ 15 00 00
Promotional Services
Jack Nadel Inc 10262006 2 1 year 8312011 622011 19483000$ 27309790$ 2505916$ 10 9 129
Ace Screen Printing 646250$
Unlimited Custom Embroidery 622066$
Nine Other Vendors Combined 1237600$
Buffalo Specialties 10262006 2 1 year 8312011 622011 $19483000 $15986193 -$ 10 0 00
Prodigi
Texas Art
Awards amp Trophies
Page 3 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Keepers Unlimited
Academy Awards 10262006 8312011 622011 19483000$ $1290921 10
TOTAL $4335628181 672703380$
ImportantAll amounts reflects payments made from 912009 to the current date listed in the header excluding disbursements without a purchase order
For ALL payments made to each vendor including activity before the current fiscal year (up to 3 years) including disbursements without purchase orders see Total Payments to Best Efforts Vendors for Contracts over $100000
Aramark PO s 62132 and 71574
Fort Bend Activity not reflective of Project 10-06 10-06 no activity
Third year of contract covering 9109-7312010
New PO covering 912009-7232010
Page 4 of 4
EXHIBIT 1a
In an attempt to clarify variances in payments to YaffeDeutser and Reliant Business Products as it appears in Exhibit 1a titled Best Efforts Compliance Summary Active Contracts Over $100000 Activity As of 9142010 what follows is a brief explanation for consideration purposes
Media Communications Support Services YaffeDeutser
The YaffeDeutser contract amount totals $117 million (for the three year contract term $570000
annually) This amount is for the execution of marketing services only The contract allows
YaffeDeutser to negotiate and leverage mediacommunication buys up to $25 million annually on
behalf of HCC Pursuant to the contract YaffeeDeutser does not receive commissions or markup for
any mediacommunication purchases
As of FYE 2009 ndash 2010 the record provides that the expenditure for ldquomedia buysrdquo totals
$2217873 This amount does not represent consulting fees paid to YaffeDeutser
The aggregated expenditure for consulting services and media buys is $2787873 as of FYE
2009 ndash 2010
The marginal difference in the numbers reported in the compliance summary (approximately $70k) is
likely due to timing differences in issuing query dates
Office Supplies Reliant Business Products The original contract amount for Reliant Business Products (ldquoRBPrdquo) as reported in Exhibit 1a is
$259734 The variance between the contract amount (ie $48034225) and the total amount paid
represents items that were not part of the original RBP market basket (ie most commonly purchased
items that are under contract) The $48034225 represents additional (off contract) items that were
competitively purchased using an informal quote procurement process
II
) ACTION ITEM
Meeting Date February 26 2009
Committee Finance
ITEM NO ITEM TITLE PRESENTER
Approve Communications Services Mary SpanglerII 4 Contract with YaffelDeutser Daniel Seymou r
IJ
RECOMMENDATION Authorize the Chancellor to negotiate a three (3) year contract with YaffelDeutser for communications services that allows the vendor to negotiate and leverage mediacommunication buys up to $25 millron annually on b3half of HCC YaffeIDeutser will be paid a fee of $47500 monthly for services and expenses YaffelDeutser will not receive commission or markup cost for mediacommunication buys
IJ STRATEGIC GOAL ALIGNMENT Goal Accountability and Strategic Decision-making
II II Strategy 11 - Ensure that all HCC efforts including its vision strategic plan decision-making
processes and allocation of resources are conducted and assessed within the framework established by the institutions core values
Goal Effective Communications
II Strategy 8 - Develop and articulate a strong relevant and consistent identity with appropriate communication strategies
DISCRIPTION OR BACKGROUNDIII Ten (10) proposals were received and seven (7) were responsive to the RFP requirements
II The college has established an on-going calendar for communications and mediamarketing This includes information materials class schedules announcements public service announcements educational engagement actions marketing commerCials brochures and handouts This contract would ensure that the college could leverage its buying power in print media TV newspapers III periodicals etc to reach all demographic segments of the college service area and some national coverage
II II
212312009519 PM
()
SUMMARY OF PROCUREMENT BOARD ACTION ITEM
PROJECT TITLE Media and Communications Support Services
PROJECT NO 09-20
PROCUREMENT METHOD Request for Proposal (Overall Best Value for Servicts)
PROJECT MANAGER Daniel Seymour Vice-ChancellorPlanning amp Institutional Effectiveness
NAME OF BUYER Pam Ferreira Senior Buyer
PURPOSE This contract requires the contractor to provide Media and Communications Support Services on an as needed basis
SUGGESTED VENDOR YaffeDeutser 1330 Post Oak Blvd Suite 1350 Houston Texas 77056
Vollmer Public Relations Inc 808 Travis Suite 501 Houston Texas 77002
CONTRACT TERM Three (3) Years
This procurement was advertised in the following ntwspapers onADVERTISEMENT the dates indicated
The Houston Chronicle January 28 amp February 42009 African American News February 4 2009
El Dia February 4 2009 Voice of Asia February 4 2009
INTERNAL DISTRIBUTION The solicitation was distributed to the following on May 122008
bull Houston Minority Business Council bull Texas State Procurement Site bull HCCS Purchasing Department Web Site
SOLJCITATION INFORMATION
COMPETITIVE
EVALUATION PROCESS
PRlORHCCS EXPERIENCE
SMALL BUSINESS GOAL
Request for Proposal No 09-20 was issued on January 28 2(J(Jl) to
Three hundred and sixty-nine (369) prospective proposers via cshy
rnai I noti fication
yes (See Evaluation Results Attached)
Seven (7) proposals were reviewed in response to the RFP Each proposal was reviewed by an evaluation team consisting of representatives from various areas of the System in accordance with the evaluation criteria specified in the solicitation documents Based on these technical reviews the finns were ranked as follows
I YaffeDeutser 2 Vollmer Public Relations Inc 3 Stanandlou 4 Boone Deleon 5 C amp M Marketing 6 Gemstone 7 Kenna
yes
Best Effort
Rtv 119109
Exhibit 2
A Total Spend through Purchase Orders
Fiscal Years 2011 - $5701993667 2010 - $6411490598 2009 - $6349328388 2008 - $6883074217 2007 - $9046545085
B Total Spend on Small Business (for the past five years)
Fiscal Year 2011 - $1535571871 2010 - $1285516216 2009 - $1616474763 2008 - $1777966626
2007 - $1921922576
C 1 Total Spend on Firms Outside of Texas
Fiscal Years 2011 - $1456677771 2010 - $1563321193 2009 - $1569638739 2008 - $1470606427 2007 - $1708289832
Exhibit 2
C
2 Total Spend ndash Firms in Houston Region
HCC does not currently track total spent with individual businesses by ldquoservice areardquo However the following information was segregated as part of the Greater Houston Region (using zip codes beginning with 77xxx) Fiscal Years 2011 - $3522184435 2010 - $4254208582 2009 - $4065688265 2008 - $4663407366 2007 - $6031328715
Exhibit 3
Stake Holder Description Vendor Name Contract ValueSmall Business
ParticipationBoard
Approval DatePayments
1 Building Operations Leasing Agent for 31003200 Main St Trione And Gordon LLP TBD NA NA 61373054 2 Construction amp Program Stafford Campus Renovations - Bldg B Miner-Dederick Constructors Inc 326850400 25 11102011 000 3 Facilities Architectural Consulting IDG LLC 77041200 BE 11242003 127222877 4 Facilities ArchitecturalEngineering Service 3D International Inc 58500000 25 02242005 61130674 5 Facilities ArchitecturalEngineering Service AUTOARCH Architects LLC 54600000 25 02242005 162377685 6 Facilities ArchitecturalEngineering Service Harrison Kornberg Architects 119201300 25 02242005 43559081 7 Facilities ArchitecturalEngineering Service Hellmuth Obata+Kassabaum Inc 125677500 25 06012006 125672741 8 Facilities ArchitecturalEngineering Service Hermes Architects 113708700 25 02242005 115568806 9 Facilities ArchitecturalEngineering Service Kirksey Architecture 119000000 25 02242005 87750632 10 Facilities ArchitecturalEngineering Service Page Southerland Page 61620000 25 02242005 84902219 11 Facilities ArchitecturalEngineering Service PBK Architects Inc 21000000 25 02242005 34402529 12 Facilities ArchitecturalEngineering Service PDG Architects 41780000 25 02242005 49261464 13 Facilities ArchitecturalEngineering Service Rey de la Reza Architects Inc 81960300 25 02242005 96170015 14 Facilities ArchitecturalEngineering Service SHW Group LLP 73000000 25 02242005 74579458 15 Facilities CM-at-Risk Services Durotech Inc General Contractor 1734738000 25 03302006 1667851219 16 Facilities CM-at-Risk Services JEDunn Group 3763105200 25 03302006 3992161772 17 Facilities CM-at-Risk Services Miner-Dederick Constructors Inc 2654424300 25 10202005 2773437807
18 Facilities CM-at-Risk ServicesSatterfield amp Pontikes Construction Inc 2184029900 25 10202005 3115101067
19 Facilities CM-at-Risk Services Skanska USA Building Inc 1371616300 20 06142007 1343751700 20 Facilities CM-at-Risk Services Tellepsen Builders TBD 5 12112006 2124768760 21 Facilities Early College High School AUTOARCH Architects LLC TBD NA 12172009 80000000
22 Facilities Energy Savings Performance Contract Services Chevron Energy Solutions 1410000000 40 05212009 602847200
23 Facilities Lease for ENCO AlarmBanc of America Leasing amp Capital LLC 102112500 NA 02282002 180198400
24 Facilities Site Improvements- Wille Gay Hall Miner-Dederick Constructors Inc 120000000 35 10152009 135134610 25 Facilities Strategic Initiative Planning Llewelyn-Davies Sahni TBD 25 12012006 1894456739 26 Facilities Surveying Services JNS Consulting Engineers Inc TBD 25 02242005 2494000 27 Facilities Surveying Services Landtech Consultants Inc TBD 25 02242005 13361098 28 Facilities Surveying Services Survcon Inc TBD 25 02242005 9215162 29 Facilities Surveying Services Teran Group TBD 25 02242005 32330515 30 Facilities Surveying Services TSC Engineering Company TBD 25 02242005 900000 31 Facilities Surveying Services United Engineers Inc TBD 25 02242005 5907500 32 Facilities Surveying Services Weisser Engineering Co Inc TBD 25 02242005 8443460
33 Facilities Utilities Audit Consulting Acclaim Energy LTD TBD BE 09182007 No vendor
34 Southwest CollegeContracted Engineer Services Municipal and Educational Channel (METV) Noslar TI Inc 7759500 NA 08252008 3200000
35 Southwest College Lease of Alief Center Bank of Oklahoma 84313200 BE 07252002 404341600
36 Southeast CollegeConstruction Services- SE College Workforce Building Tribble amp Stephens Construction 726239800 35 09232010 595082622
37 System 3200 Main St Parking Garage Build-Out Horizon Group 161390000 35 012012011 146237974 38 Building Operations Coffee Services Jays Beverage 2964618 BE NA 10443665 39 Continuing Education Online Educational Courses for Web Based Education To Go TBD NA NA 28748950 40 Library System Bibliographic Services Baker amp Taylor Company 500000000 NA 07222004 264717759 41 Library-System Amigos OCLC Network Services Amigos Library Services 8400000 NA 07142004 59853226
42 Southwest CollegeConstruction Manager At Risk Services for HCC Alief Early College HS Parking Garage Tribble amp Stephens Construction 1299698000 25 11092009 1299698000
43 System Depository Bank Services Bank of America- Merrill Lynch 5341700 BE 10262006 13878600 44 System Police Department 800 MGHZ Radio System Harris County Treasurer 7722900 NA 07012002 34096120 45 Facilities San Jacinto Memorial Building Renovation (AampE BRW 250900000 35 12152011 000
TBD - Term agreements used on as needed basis - at time of award may not have included a projected spend
NA - Not Applicable
Contracts Labeled as On-GoingAs of 22312
BE - Best Effort
LEGENDNOTE CIP-related contracts were previously labeled as on-going given they were to be completed as projects over a determined period of time under the CIP program The majority of the items noted above are now complete Staff is actively working to reconcile close-out documents for contract administration purposes and a final report will be provided within a week
Small Business Compliance Summary EXHIBIT 1 CIP Contracts over $100000
Third Quarter Report‐ Note This Report Covers The Period Ending 8312011
Contract Number
Prime Contractor Description End Date Contract AmountContract Goal
Prime Paid to Date
SB PaidSB of Total
Contract09‐58 Durotech Felix and Angela Morales Bulding Renovations TBD 374420000$ 25 345783000$ 92947900$ 25
TBD ‐ End date determined upon completion of project
CIP Report
EXHIBIT 1
Small Business Compliance Summary
Non‐CIP Contracts over $100000
September ‐ November 2011
Contract Number
Prime Contractor Contract Description End Date Contract AmountContract Goal
Prime Paid to Date
SB PaidSB of Total
Contract
06‐07A Academy Awards Promotional Products 8312011 $19483000 10 $8535354 NA NA06‐07B Augusta Marketing Products Inc Promotional Products 8312011 $19483000 10 $5411276 NA NA06‐07D Jack Nadel Inc Promotional Products 8312011 $19483000 10 $92397484 NA NA
06‐26 Llewelyn‐Davies Sahni Strategic Initiative Planning 12111 25 $883574397 $297386629 3408‐19 ABM Janitorial Services Housekeeping Services 12112013 $1990599495 30 $1228413600 $89106800 7
09‐03 E amp W Diversified Services Parking LotGarage Cleaning 212012 $20802400 10 $69077900 NA NA
09‐32 Chevron Energy Solutions
Energy Savings Performance Contract
Services 1152018 $1410000000 40 $639431860 $146291900 23
09‐52 BIO Landscape and Maintenance Inc Landscaping and Ground Maintenance 10152012 $43232400 35 $41287530
09‐57 Sprint Waste ServicesSolid Waste Collection and Disposal
Services 162015 $88566000 30 $45491993 $48176937 106
10‐04 Decorative Plants Inc Interior Plants Installation Services 2282013 $12041300 15 $7122200 NA NA
10‐05B Capture‐It Unlimited CaptionistsCART Services 1272013 2100000 20 $81669400 $32780800 40
10‐15 Tdindustries Inc Facilities Maintenance 12162015 $2370098975 35 $342027700 $49843296 15
10‐26 Giant Video Productions Inc Television Production Services 8312013 $27390000 25 $27224500 NA NA
10‐29B Locke Lord Bissell amp Liddell LLP
Government Relations Services‐ State
and Local 10312012 $22800000 35 $13300000 $3657500 28
11‐06 ESPA Corp Inc Project Management ServicesSan Jacinto 312014 $300000000 25 $350880200
11‐17 Horizon Group 3200 Main Parking Garage Build Out TBD $154990000 35 $138926075 $30256616 22
11‐24 Horizon International Group JOC Services for Facilities Modification 4302014 35 $85626800
11‐24 KBR JOC Services for Facilities Modification 4302014 35 $16508055 $6293636 38
11‐26 Horizon International Group Central College Parking lot Improvement TBD $99600000 35 $11965100 $4621500 39
11‐35 Horizon Group Northline Parking Infrastructure 8182012 $280000000 35 $29343700 $14237250 49
10‐03 Tribble amp StephensConstruction Manager at Risk Services for
Alief Early HS Parking Garage TBD $1299698000 25 $1235797495 $1034481395 84
10‐31 Tribble amp Stephens SE College Workforce Building TBD $726239800 35 $595082621 $328937982 55
11‐08 Aviles Construction Inspection Services 312014 25 $8665350 NA NA
11‐08 ESPA Corp Inc Construction Inspection Services 312014 25 $13823250 NA NA
11‐08 TLC Engineering Inc Construction Inspection Services 312014 25 $9954700 NA NA
10‐05A Communication Access Ability Group Sign Language Interpretation 1272013 $270000000 10 $240145600 NA NA ‐ This is a job order contract (JOC) There is no definite contract value
‐ Contract value is $194K per year for a five year period
‐Subcontractor payment data not available at this time
Prime unable to report at this time due to unresponsive subcontractors
There is no definite contract value Services approved for use on an as needed basis
TBD ‐ End date determined upon completion of project
NA ‐ Prime Contractor not utilizing subcontractors
Non‐CIP Report
EXHIBIT 1
Small Business Compliance Summary
CIP Contracts over $100000
September‐November 2011
Contract Number
Prime Contractor Description End Date Contract AmountContract Goal
Prime Paid to Date
SB PaidSB of Total
Contract09‐58 Durotech Felix and Angela Morales Bulding Renovations TBD 374420000$ 25 345783000$ 92947900$ 25
TBD ‐ End date determined upon completion of project
CIP Report
BEST EFFORTS COMPLIANCE SUMMARY ACTIVE CONTRACTS OVER $100000
ACTIVITY AS OF 9142010FYE 2009-2010
EXHIBIT 1
Project- Vendor Brd Appvd Renewals Term Exp DateProjtd Bid
Date K Amount $$ Prime Paid $$Small Bus
Paid $$ Goal
AssignTechnology Equipment Upgrade
Netsync Network Solutions 2262009 0 1 YEAR 4302010 1302010 $782894394 $734852513 -$ BE
Media Communications Support Services
YaffeDewtser1 2262009 0 3 YEARS 2282012 11302011 171000000$ $264960524 -$ BE
Cashering Software SystemCashnet 8232007 0 5 YEARS 8312012 622012 9211200$ -$ -$ BE
System Architect ServicesArchiTechnics3 Inc 2262009 - 3 YEARS 3302012 12312011 59687100$ $12119950 -$
Prozign Architect 2262009 - 3 YEARS 3302012 12312011 3800000$ $2441992 -$ Smith amp Company Architect 2262009 - 3 YEARS 3302012 12312011 15963600$ $13406223 -$ BEJohnston LLC 2192009 0 6 MONTHS 12312010 1022010 200000000$ $25687562 -$ BE
System Master PlannerEspa Corporation 2262009 - - - - $255150600 $165041850 -$ BE
UT EAP Pgoram Univ of Texas Health Science Center 5222008 852011 572011 18254400$ $2750000 BE
Finacial Statement Opinion Audit ServicesGainer Donnelley amp Desroches 6262008 0 3 YEARS 7132011 4142011 10300000$ $10120000 -$ BE
Wide Area Network UpgradeSouthwestern Bell Telephone dba ATampT Texas 5242007 0 3 YEARS 5242010 2232010 8300000$ $8017210 -$ BEPhonoscope
Maintenance ServicesA Rocket amp Storage 12112008 2 3 YEARS 12112011 9122011 9370300$ $9290332 -$ BE
Griffin Moving ServiceIntel Logistics
Office Supplies
Reliant Business Products1 9252008 3 2 YEARS 8302010 612010 25973493$ $74007718 -$ BE
Windows amp Entrance Doors Cleaning ServicesRE Mitchell LLC dba Fish Window Cleaning 9232009 0 5 YEARS 932014 652014 16973400$ $11768900 517050$ BE
Fish Window CleaningHandy Window Cleaning 517050$
TOTAL $1408472492 $517050
All amounts reflects payments made from 912009 to the current date listed in the header excluding disbursements without a purchase order
For ALL payments made to each vendor including activity before the current fiscal year (up to 3 years) including disbursements without purchase orders see Total Payments to Best Efforts Vendors for Contracts over $100000
ATAT Project 07-03
Gainer 63621 72093 ATampT 71788
1 See Exhibit 1A
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Janitorial Services
ABM Janitorial Services 12112008 212009 0 5years 12112013 9122013 436390262$ 411393443$ 275990157$ 35 671 632
Cam Cleaning Services 275990157$
Diversified Chemical and Supply Inc
Interior Plants and Installation Services
Decorative Plants Inc 2252010 2282013 11302012 12041300$ 1913150$ -$ 15 0 0
Maintenance Services
Aramark 4282005 0 5 years 8152010 5172010 1538814200$ 1120768525$ -$ 35 0 0Isani ConsultantsCoreno Corp Metro Plex Industries (supplier)
EampW Diversified Services 262009 0 3 years 212012 1132011 20802400$ 21464500$ -$ 10 0 0
Sprint Waste Services 12102009 212010 0 5 years 162015 1082014 $88566000 10003800$ 7010625$ 30 70 8Oil Product Dist 5760227$ National Waste Inc 1250398$
Js Quality Construction 6252009 0 3 years 772012 482012 150000000$ 27396730$ -$ 35 0 0
ConsultingGovernment Relations
Boykins amp Schneider 10232008 0 MTM 4302010 1302010 7200000$ 6300000$ -$ 35 0 00
Al Flores
Locke Lord Bissell amp Liddell 11292007 0 MTM 912010 632010 3600000$ 2700000$ 3150000$ 35 0 0
Video Production
Giant Video Productions (PO 70493) 9182007 2 1 year 8312010 622010 27500000$ 27483330$ 6977200$ 10 25 25
Gasoline Media 6977200$
Temporary Services
Precision Task Group 4232009 2 1 year 562010 252010 35803269$ 35803269$ -$ 20 0 0
Possible Missions
Spearhead Group Inc 4232009 2 1 year 562010 252010 62307082$ 62307082$ -$ 20 0 0
All-N-One Services LLC
Job Order Services
Page 1 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Fort Bend Mechanical (09-04) 12112008 0 1 year 12312009 1022009 521273700$ 473055375$ 168201643$ 35 36 32
MLG Construction 750000$
Cornerstone Construction 4172000$
Correct Door 47500$
ERM Services 1323640$
KampP Manufacturing 1450000$
PME 681571$
Super Wash 4547500$
Js Quality 31788160$
General Works 27033400$
Distrib Aire Inc 4500000$
PRC Roofing 31005300$
Demco-Houston Demolition 11575022$
Liqua Tech 755000$
Johnston LLC 1000000$
Full Moon Services 2230000$
Rice amp Gardner Consultants 1000000$
Chavez Service Companies 1300000$
Quality Service Flooring 393000$
Quality Welding amp Boiler Works 3126750$
Mighty Works Signage 33095000$
Universal Sheet Metal 5310200$
Structure Design 1117600$
KBR 12112008 0 1 year 12312009 1022009 170814600$ 245450640$ 140962218$ 35 57 83
PAK Construction 2343200$
Tejas Electrical Services 17805550$
Stanley Access Technologies 1455000$
Door King 82500$
Montgomery amp Associates 2455140$
Foster Fence 488300$
Baseline Paving amp Construction 5591300$
Texan Floor Services 1843394$
Hill amp Stewart 336650$
Neon Electric 1586100$
Firetron Inc 5617700$
Lankford Mechanical Services 2239124$
ERC Consultants 500000$
Network Cabling Services 6084841$
Har-Con Mechanical Services 2082600$
Basic Builders 10877594$
CAPCO Services 28167900$
Page 2 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
SH Electric 6750000$
Arc Light Electric 2700900$
Baker Painting and Wall Covering 4171000$
Global Parking Solutions 7925000$
Brandt Electrical Services 1408425$
Spring Equipment Company 27400000$
Kotter Fire Protection 1050000$
RHJ 12112008 0 1 year 12312009 1022009 232989201$ 234731913$ 55634871$ 35 24 24
Jamail amp Smith (10-06B) 3312011 12312010 73725300$ 8445289$ -$ 35 0 0
Horizon Targa (10-06A) 3312011 12312010 54554524$ 2793523$ -$ 35 0 0
Telecommunications
ATampT Data Communications 11152007 1 3 years 11292010 8312010 192445800$ 265695108$ -$ 10 0 0
WCW International
BradLink LLC
Devolve Corp
Global Times Inc 8282008 0 1 year 12172010 9182010 201714000$ 71142500$ -$ 35 0 0
Translation Services
Caputure It Unlimited (PO 71166) 1282010 1272013 10292012 480000000$ 54813700$ 12270750$ 224 256
Jennifer Meyers 4295250$
Leah Halm 4590500$
Lucie Velasquez 3385000$
Communications Access Ability Group 1282010 3 years 1222013 10242012 270000000$ 86610875$ -$ 15 00 00
Promotional Services
Jack Nadel Inc 10262006 2 1 year 8312011 622011 19483000$ 27309790$ 2505916$ 10 9 129
Ace Screen Printing 646250$
Unlimited Custom Embroidery 622066$
Nine Other Vendors Combined 1237600$
Buffalo Specialties 10262006 2 1 year 8312011 622011 $19483000 $15986193 -$ 10 0 00
Prodigi
Texas Art
Awards amp Trophies
Page 3 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Keepers Unlimited
Academy Awards 10262006 8312011 622011 19483000$ $1290921 10
TOTAL $4335628181 672703380$
ImportantAll amounts reflects payments made from 912009 to the current date listed in the header excluding disbursements without a purchase order
For ALL payments made to each vendor including activity before the current fiscal year (up to 3 years) including disbursements without purchase orders see Total Payments to Best Efforts Vendors for Contracts over $100000
Aramark PO s 62132 and 71574
Fort Bend Activity not reflective of Project 10-06 10-06 no activity
Third year of contract covering 9109-7312010
New PO covering 912009-7232010
Page 4 of 4
EXHIBIT 1a
In an attempt to clarify variances in payments to YaffeDeutser and Reliant Business Products as it appears in Exhibit 1a titled Best Efforts Compliance Summary Active Contracts Over $100000 Activity As of 9142010 what follows is a brief explanation for consideration purposes
Media Communications Support Services YaffeDeutser
The YaffeDeutser contract amount totals $117 million (for the three year contract term $570000
annually) This amount is for the execution of marketing services only The contract allows
YaffeDeutser to negotiate and leverage mediacommunication buys up to $25 million annually on
behalf of HCC Pursuant to the contract YaffeeDeutser does not receive commissions or markup for
any mediacommunication purchases
As of FYE 2009 ndash 2010 the record provides that the expenditure for ldquomedia buysrdquo totals
$2217873 This amount does not represent consulting fees paid to YaffeDeutser
The aggregated expenditure for consulting services and media buys is $2787873 as of FYE
2009 ndash 2010
The marginal difference in the numbers reported in the compliance summary (approximately $70k) is
likely due to timing differences in issuing query dates
Office Supplies Reliant Business Products The original contract amount for Reliant Business Products (ldquoRBPrdquo) as reported in Exhibit 1a is
$259734 The variance between the contract amount (ie $48034225) and the total amount paid
represents items that were not part of the original RBP market basket (ie most commonly purchased
items that are under contract) The $48034225 represents additional (off contract) items that were
competitively purchased using an informal quote procurement process
II
) ACTION ITEM
Meeting Date February 26 2009
Committee Finance
ITEM NO ITEM TITLE PRESENTER
Approve Communications Services Mary SpanglerII 4 Contract with YaffelDeutser Daniel Seymou r
IJ
RECOMMENDATION Authorize the Chancellor to negotiate a three (3) year contract with YaffelDeutser for communications services that allows the vendor to negotiate and leverage mediacommunication buys up to $25 millron annually on b3half of HCC YaffeIDeutser will be paid a fee of $47500 monthly for services and expenses YaffelDeutser will not receive commission or markup cost for mediacommunication buys
IJ STRATEGIC GOAL ALIGNMENT Goal Accountability and Strategic Decision-making
II II Strategy 11 - Ensure that all HCC efforts including its vision strategic plan decision-making
processes and allocation of resources are conducted and assessed within the framework established by the institutions core values
Goal Effective Communications
II Strategy 8 - Develop and articulate a strong relevant and consistent identity with appropriate communication strategies
DISCRIPTION OR BACKGROUNDIII Ten (10) proposals were received and seven (7) were responsive to the RFP requirements
II The college has established an on-going calendar for communications and mediamarketing This includes information materials class schedules announcements public service announcements educational engagement actions marketing commerCials brochures and handouts This contract would ensure that the college could leverage its buying power in print media TV newspapers III periodicals etc to reach all demographic segments of the college service area and some national coverage
II II
212312009519 PM
()
SUMMARY OF PROCUREMENT BOARD ACTION ITEM
PROJECT TITLE Media and Communications Support Services
PROJECT NO 09-20
PROCUREMENT METHOD Request for Proposal (Overall Best Value for Servicts)
PROJECT MANAGER Daniel Seymour Vice-ChancellorPlanning amp Institutional Effectiveness
NAME OF BUYER Pam Ferreira Senior Buyer
PURPOSE This contract requires the contractor to provide Media and Communications Support Services on an as needed basis
SUGGESTED VENDOR YaffeDeutser 1330 Post Oak Blvd Suite 1350 Houston Texas 77056
Vollmer Public Relations Inc 808 Travis Suite 501 Houston Texas 77002
CONTRACT TERM Three (3) Years
This procurement was advertised in the following ntwspapers onADVERTISEMENT the dates indicated
The Houston Chronicle January 28 amp February 42009 African American News February 4 2009
El Dia February 4 2009 Voice of Asia February 4 2009
INTERNAL DISTRIBUTION The solicitation was distributed to the following on May 122008
bull Houston Minority Business Council bull Texas State Procurement Site bull HCCS Purchasing Department Web Site
SOLJCITATION INFORMATION
COMPETITIVE
EVALUATION PROCESS
PRlORHCCS EXPERIENCE
SMALL BUSINESS GOAL
Request for Proposal No 09-20 was issued on January 28 2(J(Jl) to
Three hundred and sixty-nine (369) prospective proposers via cshy
rnai I noti fication
yes (See Evaluation Results Attached)
Seven (7) proposals were reviewed in response to the RFP Each proposal was reviewed by an evaluation team consisting of representatives from various areas of the System in accordance with the evaluation criteria specified in the solicitation documents Based on these technical reviews the finns were ranked as follows
I YaffeDeutser 2 Vollmer Public Relations Inc 3 Stanandlou 4 Boone Deleon 5 C amp M Marketing 6 Gemstone 7 Kenna
yes
Best Effort
Rtv 119109
Exhibit 2
A Total Spend through Purchase Orders
Fiscal Years 2011 - $5701993667 2010 - $6411490598 2009 - $6349328388 2008 - $6883074217 2007 - $9046545085
B Total Spend on Small Business (for the past five years)
Fiscal Year 2011 - $1535571871 2010 - $1285516216 2009 - $1616474763 2008 - $1777966626
2007 - $1921922576
C 1 Total Spend on Firms Outside of Texas
Fiscal Years 2011 - $1456677771 2010 - $1563321193 2009 - $1569638739 2008 - $1470606427 2007 - $1708289832
Exhibit 2
C
2 Total Spend ndash Firms in Houston Region
HCC does not currently track total spent with individual businesses by ldquoservice areardquo However the following information was segregated as part of the Greater Houston Region (using zip codes beginning with 77xxx) Fiscal Years 2011 - $3522184435 2010 - $4254208582 2009 - $4065688265 2008 - $4663407366 2007 - $6031328715
Exhibit 3
Stake Holder Description Vendor Name Contract ValueSmall Business
ParticipationBoard
Approval DatePayments
1 Building Operations Leasing Agent for 31003200 Main St Trione And Gordon LLP TBD NA NA 61373054 2 Construction amp Program Stafford Campus Renovations - Bldg B Miner-Dederick Constructors Inc 326850400 25 11102011 000 3 Facilities Architectural Consulting IDG LLC 77041200 BE 11242003 127222877 4 Facilities ArchitecturalEngineering Service 3D International Inc 58500000 25 02242005 61130674 5 Facilities ArchitecturalEngineering Service AUTOARCH Architects LLC 54600000 25 02242005 162377685 6 Facilities ArchitecturalEngineering Service Harrison Kornberg Architects 119201300 25 02242005 43559081 7 Facilities ArchitecturalEngineering Service Hellmuth Obata+Kassabaum Inc 125677500 25 06012006 125672741 8 Facilities ArchitecturalEngineering Service Hermes Architects 113708700 25 02242005 115568806 9 Facilities ArchitecturalEngineering Service Kirksey Architecture 119000000 25 02242005 87750632 10 Facilities ArchitecturalEngineering Service Page Southerland Page 61620000 25 02242005 84902219 11 Facilities ArchitecturalEngineering Service PBK Architects Inc 21000000 25 02242005 34402529 12 Facilities ArchitecturalEngineering Service PDG Architects 41780000 25 02242005 49261464 13 Facilities ArchitecturalEngineering Service Rey de la Reza Architects Inc 81960300 25 02242005 96170015 14 Facilities ArchitecturalEngineering Service SHW Group LLP 73000000 25 02242005 74579458 15 Facilities CM-at-Risk Services Durotech Inc General Contractor 1734738000 25 03302006 1667851219 16 Facilities CM-at-Risk Services JEDunn Group 3763105200 25 03302006 3992161772 17 Facilities CM-at-Risk Services Miner-Dederick Constructors Inc 2654424300 25 10202005 2773437807
18 Facilities CM-at-Risk ServicesSatterfield amp Pontikes Construction Inc 2184029900 25 10202005 3115101067
19 Facilities CM-at-Risk Services Skanska USA Building Inc 1371616300 20 06142007 1343751700 20 Facilities CM-at-Risk Services Tellepsen Builders TBD 5 12112006 2124768760 21 Facilities Early College High School AUTOARCH Architects LLC TBD NA 12172009 80000000
22 Facilities Energy Savings Performance Contract Services Chevron Energy Solutions 1410000000 40 05212009 602847200
23 Facilities Lease for ENCO AlarmBanc of America Leasing amp Capital LLC 102112500 NA 02282002 180198400
24 Facilities Site Improvements- Wille Gay Hall Miner-Dederick Constructors Inc 120000000 35 10152009 135134610 25 Facilities Strategic Initiative Planning Llewelyn-Davies Sahni TBD 25 12012006 1894456739 26 Facilities Surveying Services JNS Consulting Engineers Inc TBD 25 02242005 2494000 27 Facilities Surveying Services Landtech Consultants Inc TBD 25 02242005 13361098 28 Facilities Surveying Services Survcon Inc TBD 25 02242005 9215162 29 Facilities Surveying Services Teran Group TBD 25 02242005 32330515 30 Facilities Surveying Services TSC Engineering Company TBD 25 02242005 900000 31 Facilities Surveying Services United Engineers Inc TBD 25 02242005 5907500 32 Facilities Surveying Services Weisser Engineering Co Inc TBD 25 02242005 8443460
33 Facilities Utilities Audit Consulting Acclaim Energy LTD TBD BE 09182007 No vendor
34 Southwest CollegeContracted Engineer Services Municipal and Educational Channel (METV) Noslar TI Inc 7759500 NA 08252008 3200000
35 Southwest College Lease of Alief Center Bank of Oklahoma 84313200 BE 07252002 404341600
36 Southeast CollegeConstruction Services- SE College Workforce Building Tribble amp Stephens Construction 726239800 35 09232010 595082622
37 System 3200 Main St Parking Garage Build-Out Horizon Group 161390000 35 012012011 146237974 38 Building Operations Coffee Services Jays Beverage 2964618 BE NA 10443665 39 Continuing Education Online Educational Courses for Web Based Education To Go TBD NA NA 28748950 40 Library System Bibliographic Services Baker amp Taylor Company 500000000 NA 07222004 264717759 41 Library-System Amigos OCLC Network Services Amigos Library Services 8400000 NA 07142004 59853226
42 Southwest CollegeConstruction Manager At Risk Services for HCC Alief Early College HS Parking Garage Tribble amp Stephens Construction 1299698000 25 11092009 1299698000
43 System Depository Bank Services Bank of America- Merrill Lynch 5341700 BE 10262006 13878600 44 System Police Department 800 MGHZ Radio System Harris County Treasurer 7722900 NA 07012002 34096120 45 Facilities San Jacinto Memorial Building Renovation (AampE BRW 250900000 35 12152011 000
TBD - Term agreements used on as needed basis - at time of award may not have included a projected spend
NA - Not Applicable
Contracts Labeled as On-GoingAs of 22312
BE - Best Effort
LEGENDNOTE CIP-related contracts were previously labeled as on-going given they were to be completed as projects over a determined period of time under the CIP program The majority of the items noted above are now complete Staff is actively working to reconcile close-out documents for contract administration purposes and a final report will be provided within a week
EXHIBIT 1
Small Business Compliance Summary
Non‐CIP Contracts over $100000
September ‐ November 2011
Contract Number
Prime Contractor Contract Description End Date Contract AmountContract Goal
Prime Paid to Date
SB PaidSB of Total
Contract
06‐07A Academy Awards Promotional Products 8312011 $19483000 10 $8535354 NA NA06‐07B Augusta Marketing Products Inc Promotional Products 8312011 $19483000 10 $5411276 NA NA06‐07D Jack Nadel Inc Promotional Products 8312011 $19483000 10 $92397484 NA NA
06‐26 Llewelyn‐Davies Sahni Strategic Initiative Planning 12111 25 $883574397 $297386629 3408‐19 ABM Janitorial Services Housekeeping Services 12112013 $1990599495 30 $1228413600 $89106800 7
09‐03 E amp W Diversified Services Parking LotGarage Cleaning 212012 $20802400 10 $69077900 NA NA
09‐32 Chevron Energy Solutions
Energy Savings Performance Contract
Services 1152018 $1410000000 40 $639431860 $146291900 23
09‐52 BIO Landscape and Maintenance Inc Landscaping and Ground Maintenance 10152012 $43232400 35 $41287530
09‐57 Sprint Waste ServicesSolid Waste Collection and Disposal
Services 162015 $88566000 30 $45491993 $48176937 106
10‐04 Decorative Plants Inc Interior Plants Installation Services 2282013 $12041300 15 $7122200 NA NA
10‐05B Capture‐It Unlimited CaptionistsCART Services 1272013 2100000 20 $81669400 $32780800 40
10‐15 Tdindustries Inc Facilities Maintenance 12162015 $2370098975 35 $342027700 $49843296 15
10‐26 Giant Video Productions Inc Television Production Services 8312013 $27390000 25 $27224500 NA NA
10‐29B Locke Lord Bissell amp Liddell LLP
Government Relations Services‐ State
and Local 10312012 $22800000 35 $13300000 $3657500 28
11‐06 ESPA Corp Inc Project Management ServicesSan Jacinto 312014 $300000000 25 $350880200
11‐17 Horizon Group 3200 Main Parking Garage Build Out TBD $154990000 35 $138926075 $30256616 22
11‐24 Horizon International Group JOC Services for Facilities Modification 4302014 35 $85626800
11‐24 KBR JOC Services for Facilities Modification 4302014 35 $16508055 $6293636 38
11‐26 Horizon International Group Central College Parking lot Improvement TBD $99600000 35 $11965100 $4621500 39
11‐35 Horizon Group Northline Parking Infrastructure 8182012 $280000000 35 $29343700 $14237250 49
10‐03 Tribble amp StephensConstruction Manager at Risk Services for
Alief Early HS Parking Garage TBD $1299698000 25 $1235797495 $1034481395 84
10‐31 Tribble amp Stephens SE College Workforce Building TBD $726239800 35 $595082621 $328937982 55
11‐08 Aviles Construction Inspection Services 312014 25 $8665350 NA NA
11‐08 ESPA Corp Inc Construction Inspection Services 312014 25 $13823250 NA NA
11‐08 TLC Engineering Inc Construction Inspection Services 312014 25 $9954700 NA NA
10‐05A Communication Access Ability Group Sign Language Interpretation 1272013 $270000000 10 $240145600 NA NA ‐ This is a job order contract (JOC) There is no definite contract value
‐ Contract value is $194K per year for a five year period
‐Subcontractor payment data not available at this time
Prime unable to report at this time due to unresponsive subcontractors
There is no definite contract value Services approved for use on an as needed basis
TBD ‐ End date determined upon completion of project
NA ‐ Prime Contractor not utilizing subcontractors
Non‐CIP Report
EXHIBIT 1
Small Business Compliance Summary
CIP Contracts over $100000
September‐November 2011
Contract Number
Prime Contractor Description End Date Contract AmountContract Goal
Prime Paid to Date
SB PaidSB of Total
Contract09‐58 Durotech Felix and Angela Morales Bulding Renovations TBD 374420000$ 25 345783000$ 92947900$ 25
TBD ‐ End date determined upon completion of project
CIP Report
BEST EFFORTS COMPLIANCE SUMMARY ACTIVE CONTRACTS OVER $100000
ACTIVITY AS OF 9142010FYE 2009-2010
EXHIBIT 1
Project- Vendor Brd Appvd Renewals Term Exp DateProjtd Bid
Date K Amount $$ Prime Paid $$Small Bus
Paid $$ Goal
AssignTechnology Equipment Upgrade
Netsync Network Solutions 2262009 0 1 YEAR 4302010 1302010 $782894394 $734852513 -$ BE
Media Communications Support Services
YaffeDewtser1 2262009 0 3 YEARS 2282012 11302011 171000000$ $264960524 -$ BE
Cashering Software SystemCashnet 8232007 0 5 YEARS 8312012 622012 9211200$ -$ -$ BE
System Architect ServicesArchiTechnics3 Inc 2262009 - 3 YEARS 3302012 12312011 59687100$ $12119950 -$
Prozign Architect 2262009 - 3 YEARS 3302012 12312011 3800000$ $2441992 -$ Smith amp Company Architect 2262009 - 3 YEARS 3302012 12312011 15963600$ $13406223 -$ BEJohnston LLC 2192009 0 6 MONTHS 12312010 1022010 200000000$ $25687562 -$ BE
System Master PlannerEspa Corporation 2262009 - - - - $255150600 $165041850 -$ BE
UT EAP Pgoram Univ of Texas Health Science Center 5222008 852011 572011 18254400$ $2750000 BE
Finacial Statement Opinion Audit ServicesGainer Donnelley amp Desroches 6262008 0 3 YEARS 7132011 4142011 10300000$ $10120000 -$ BE
Wide Area Network UpgradeSouthwestern Bell Telephone dba ATampT Texas 5242007 0 3 YEARS 5242010 2232010 8300000$ $8017210 -$ BEPhonoscope
Maintenance ServicesA Rocket amp Storage 12112008 2 3 YEARS 12112011 9122011 9370300$ $9290332 -$ BE
Griffin Moving ServiceIntel Logistics
Office Supplies
Reliant Business Products1 9252008 3 2 YEARS 8302010 612010 25973493$ $74007718 -$ BE
Windows amp Entrance Doors Cleaning ServicesRE Mitchell LLC dba Fish Window Cleaning 9232009 0 5 YEARS 932014 652014 16973400$ $11768900 517050$ BE
Fish Window CleaningHandy Window Cleaning 517050$
TOTAL $1408472492 $517050
All amounts reflects payments made from 912009 to the current date listed in the header excluding disbursements without a purchase order
For ALL payments made to each vendor including activity before the current fiscal year (up to 3 years) including disbursements without purchase orders see Total Payments to Best Efforts Vendors for Contracts over $100000
ATAT Project 07-03
Gainer 63621 72093 ATampT 71788
1 See Exhibit 1A
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Janitorial Services
ABM Janitorial Services 12112008 212009 0 5years 12112013 9122013 436390262$ 411393443$ 275990157$ 35 671 632
Cam Cleaning Services 275990157$
Diversified Chemical and Supply Inc
Interior Plants and Installation Services
Decorative Plants Inc 2252010 2282013 11302012 12041300$ 1913150$ -$ 15 0 0
Maintenance Services
Aramark 4282005 0 5 years 8152010 5172010 1538814200$ 1120768525$ -$ 35 0 0Isani ConsultantsCoreno Corp Metro Plex Industries (supplier)
EampW Diversified Services 262009 0 3 years 212012 1132011 20802400$ 21464500$ -$ 10 0 0
Sprint Waste Services 12102009 212010 0 5 years 162015 1082014 $88566000 10003800$ 7010625$ 30 70 8Oil Product Dist 5760227$ National Waste Inc 1250398$
Js Quality Construction 6252009 0 3 years 772012 482012 150000000$ 27396730$ -$ 35 0 0
ConsultingGovernment Relations
Boykins amp Schneider 10232008 0 MTM 4302010 1302010 7200000$ 6300000$ -$ 35 0 00
Al Flores
Locke Lord Bissell amp Liddell 11292007 0 MTM 912010 632010 3600000$ 2700000$ 3150000$ 35 0 0
Video Production
Giant Video Productions (PO 70493) 9182007 2 1 year 8312010 622010 27500000$ 27483330$ 6977200$ 10 25 25
Gasoline Media 6977200$
Temporary Services
Precision Task Group 4232009 2 1 year 562010 252010 35803269$ 35803269$ -$ 20 0 0
Possible Missions
Spearhead Group Inc 4232009 2 1 year 562010 252010 62307082$ 62307082$ -$ 20 0 0
All-N-One Services LLC
Job Order Services
Page 1 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Fort Bend Mechanical (09-04) 12112008 0 1 year 12312009 1022009 521273700$ 473055375$ 168201643$ 35 36 32
MLG Construction 750000$
Cornerstone Construction 4172000$
Correct Door 47500$
ERM Services 1323640$
KampP Manufacturing 1450000$
PME 681571$
Super Wash 4547500$
Js Quality 31788160$
General Works 27033400$
Distrib Aire Inc 4500000$
PRC Roofing 31005300$
Demco-Houston Demolition 11575022$
Liqua Tech 755000$
Johnston LLC 1000000$
Full Moon Services 2230000$
Rice amp Gardner Consultants 1000000$
Chavez Service Companies 1300000$
Quality Service Flooring 393000$
Quality Welding amp Boiler Works 3126750$
Mighty Works Signage 33095000$
Universal Sheet Metal 5310200$
Structure Design 1117600$
KBR 12112008 0 1 year 12312009 1022009 170814600$ 245450640$ 140962218$ 35 57 83
PAK Construction 2343200$
Tejas Electrical Services 17805550$
Stanley Access Technologies 1455000$
Door King 82500$
Montgomery amp Associates 2455140$
Foster Fence 488300$
Baseline Paving amp Construction 5591300$
Texan Floor Services 1843394$
Hill amp Stewart 336650$
Neon Electric 1586100$
Firetron Inc 5617700$
Lankford Mechanical Services 2239124$
ERC Consultants 500000$
Network Cabling Services 6084841$
Har-Con Mechanical Services 2082600$
Basic Builders 10877594$
CAPCO Services 28167900$
Page 2 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
SH Electric 6750000$
Arc Light Electric 2700900$
Baker Painting and Wall Covering 4171000$
Global Parking Solutions 7925000$
Brandt Electrical Services 1408425$
Spring Equipment Company 27400000$
Kotter Fire Protection 1050000$
RHJ 12112008 0 1 year 12312009 1022009 232989201$ 234731913$ 55634871$ 35 24 24
Jamail amp Smith (10-06B) 3312011 12312010 73725300$ 8445289$ -$ 35 0 0
Horizon Targa (10-06A) 3312011 12312010 54554524$ 2793523$ -$ 35 0 0
Telecommunications
ATampT Data Communications 11152007 1 3 years 11292010 8312010 192445800$ 265695108$ -$ 10 0 0
WCW International
BradLink LLC
Devolve Corp
Global Times Inc 8282008 0 1 year 12172010 9182010 201714000$ 71142500$ -$ 35 0 0
Translation Services
Caputure It Unlimited (PO 71166) 1282010 1272013 10292012 480000000$ 54813700$ 12270750$ 224 256
Jennifer Meyers 4295250$
Leah Halm 4590500$
Lucie Velasquez 3385000$
Communications Access Ability Group 1282010 3 years 1222013 10242012 270000000$ 86610875$ -$ 15 00 00
Promotional Services
Jack Nadel Inc 10262006 2 1 year 8312011 622011 19483000$ 27309790$ 2505916$ 10 9 129
Ace Screen Printing 646250$
Unlimited Custom Embroidery 622066$
Nine Other Vendors Combined 1237600$
Buffalo Specialties 10262006 2 1 year 8312011 622011 $19483000 $15986193 -$ 10 0 00
Prodigi
Texas Art
Awards amp Trophies
Page 3 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Keepers Unlimited
Academy Awards 10262006 8312011 622011 19483000$ $1290921 10
TOTAL $4335628181 672703380$
ImportantAll amounts reflects payments made from 912009 to the current date listed in the header excluding disbursements without a purchase order
For ALL payments made to each vendor including activity before the current fiscal year (up to 3 years) including disbursements without purchase orders see Total Payments to Best Efforts Vendors for Contracts over $100000
Aramark PO s 62132 and 71574
Fort Bend Activity not reflective of Project 10-06 10-06 no activity
Third year of contract covering 9109-7312010
New PO covering 912009-7232010
Page 4 of 4
EXHIBIT 1a
In an attempt to clarify variances in payments to YaffeDeutser and Reliant Business Products as it appears in Exhibit 1a titled Best Efforts Compliance Summary Active Contracts Over $100000 Activity As of 9142010 what follows is a brief explanation for consideration purposes
Media Communications Support Services YaffeDeutser
The YaffeDeutser contract amount totals $117 million (for the three year contract term $570000
annually) This amount is for the execution of marketing services only The contract allows
YaffeDeutser to negotiate and leverage mediacommunication buys up to $25 million annually on
behalf of HCC Pursuant to the contract YaffeeDeutser does not receive commissions or markup for
any mediacommunication purchases
As of FYE 2009 ndash 2010 the record provides that the expenditure for ldquomedia buysrdquo totals
$2217873 This amount does not represent consulting fees paid to YaffeDeutser
The aggregated expenditure for consulting services and media buys is $2787873 as of FYE
2009 ndash 2010
The marginal difference in the numbers reported in the compliance summary (approximately $70k) is
likely due to timing differences in issuing query dates
Office Supplies Reliant Business Products The original contract amount for Reliant Business Products (ldquoRBPrdquo) as reported in Exhibit 1a is
$259734 The variance between the contract amount (ie $48034225) and the total amount paid
represents items that were not part of the original RBP market basket (ie most commonly purchased
items that are under contract) The $48034225 represents additional (off contract) items that were
competitively purchased using an informal quote procurement process
II
) ACTION ITEM
Meeting Date February 26 2009
Committee Finance
ITEM NO ITEM TITLE PRESENTER
Approve Communications Services Mary SpanglerII 4 Contract with YaffelDeutser Daniel Seymou r
IJ
RECOMMENDATION Authorize the Chancellor to negotiate a three (3) year contract with YaffelDeutser for communications services that allows the vendor to negotiate and leverage mediacommunication buys up to $25 millron annually on b3half of HCC YaffeIDeutser will be paid a fee of $47500 monthly for services and expenses YaffelDeutser will not receive commission or markup cost for mediacommunication buys
IJ STRATEGIC GOAL ALIGNMENT Goal Accountability and Strategic Decision-making
II II Strategy 11 - Ensure that all HCC efforts including its vision strategic plan decision-making
processes and allocation of resources are conducted and assessed within the framework established by the institutions core values
Goal Effective Communications
II Strategy 8 - Develop and articulate a strong relevant and consistent identity with appropriate communication strategies
DISCRIPTION OR BACKGROUNDIII Ten (10) proposals were received and seven (7) were responsive to the RFP requirements
II The college has established an on-going calendar for communications and mediamarketing This includes information materials class schedules announcements public service announcements educational engagement actions marketing commerCials brochures and handouts This contract would ensure that the college could leverage its buying power in print media TV newspapers III periodicals etc to reach all demographic segments of the college service area and some national coverage
II II
212312009519 PM
()
SUMMARY OF PROCUREMENT BOARD ACTION ITEM
PROJECT TITLE Media and Communications Support Services
PROJECT NO 09-20
PROCUREMENT METHOD Request for Proposal (Overall Best Value for Servicts)
PROJECT MANAGER Daniel Seymour Vice-ChancellorPlanning amp Institutional Effectiveness
NAME OF BUYER Pam Ferreira Senior Buyer
PURPOSE This contract requires the contractor to provide Media and Communications Support Services on an as needed basis
SUGGESTED VENDOR YaffeDeutser 1330 Post Oak Blvd Suite 1350 Houston Texas 77056
Vollmer Public Relations Inc 808 Travis Suite 501 Houston Texas 77002
CONTRACT TERM Three (3) Years
This procurement was advertised in the following ntwspapers onADVERTISEMENT the dates indicated
The Houston Chronicle January 28 amp February 42009 African American News February 4 2009
El Dia February 4 2009 Voice of Asia February 4 2009
INTERNAL DISTRIBUTION The solicitation was distributed to the following on May 122008
bull Houston Minority Business Council bull Texas State Procurement Site bull HCCS Purchasing Department Web Site
SOLJCITATION INFORMATION
COMPETITIVE
EVALUATION PROCESS
PRlORHCCS EXPERIENCE
SMALL BUSINESS GOAL
Request for Proposal No 09-20 was issued on January 28 2(J(Jl) to
Three hundred and sixty-nine (369) prospective proposers via cshy
rnai I noti fication
yes (See Evaluation Results Attached)
Seven (7) proposals were reviewed in response to the RFP Each proposal was reviewed by an evaluation team consisting of representatives from various areas of the System in accordance with the evaluation criteria specified in the solicitation documents Based on these technical reviews the finns were ranked as follows
I YaffeDeutser 2 Vollmer Public Relations Inc 3 Stanandlou 4 Boone Deleon 5 C amp M Marketing 6 Gemstone 7 Kenna
yes
Best Effort
Rtv 119109
Exhibit 2
A Total Spend through Purchase Orders
Fiscal Years 2011 - $5701993667 2010 - $6411490598 2009 - $6349328388 2008 - $6883074217 2007 - $9046545085
B Total Spend on Small Business (for the past five years)
Fiscal Year 2011 - $1535571871 2010 - $1285516216 2009 - $1616474763 2008 - $1777966626
2007 - $1921922576
C 1 Total Spend on Firms Outside of Texas
Fiscal Years 2011 - $1456677771 2010 - $1563321193 2009 - $1569638739 2008 - $1470606427 2007 - $1708289832
Exhibit 2
C
2 Total Spend ndash Firms in Houston Region
HCC does not currently track total spent with individual businesses by ldquoservice areardquo However the following information was segregated as part of the Greater Houston Region (using zip codes beginning with 77xxx) Fiscal Years 2011 - $3522184435 2010 - $4254208582 2009 - $4065688265 2008 - $4663407366 2007 - $6031328715
Exhibit 3
Stake Holder Description Vendor Name Contract ValueSmall Business
ParticipationBoard
Approval DatePayments
1 Building Operations Leasing Agent for 31003200 Main St Trione And Gordon LLP TBD NA NA 61373054 2 Construction amp Program Stafford Campus Renovations - Bldg B Miner-Dederick Constructors Inc 326850400 25 11102011 000 3 Facilities Architectural Consulting IDG LLC 77041200 BE 11242003 127222877 4 Facilities ArchitecturalEngineering Service 3D International Inc 58500000 25 02242005 61130674 5 Facilities ArchitecturalEngineering Service AUTOARCH Architects LLC 54600000 25 02242005 162377685 6 Facilities ArchitecturalEngineering Service Harrison Kornberg Architects 119201300 25 02242005 43559081 7 Facilities ArchitecturalEngineering Service Hellmuth Obata+Kassabaum Inc 125677500 25 06012006 125672741 8 Facilities ArchitecturalEngineering Service Hermes Architects 113708700 25 02242005 115568806 9 Facilities ArchitecturalEngineering Service Kirksey Architecture 119000000 25 02242005 87750632 10 Facilities ArchitecturalEngineering Service Page Southerland Page 61620000 25 02242005 84902219 11 Facilities ArchitecturalEngineering Service PBK Architects Inc 21000000 25 02242005 34402529 12 Facilities ArchitecturalEngineering Service PDG Architects 41780000 25 02242005 49261464 13 Facilities ArchitecturalEngineering Service Rey de la Reza Architects Inc 81960300 25 02242005 96170015 14 Facilities ArchitecturalEngineering Service SHW Group LLP 73000000 25 02242005 74579458 15 Facilities CM-at-Risk Services Durotech Inc General Contractor 1734738000 25 03302006 1667851219 16 Facilities CM-at-Risk Services JEDunn Group 3763105200 25 03302006 3992161772 17 Facilities CM-at-Risk Services Miner-Dederick Constructors Inc 2654424300 25 10202005 2773437807
18 Facilities CM-at-Risk ServicesSatterfield amp Pontikes Construction Inc 2184029900 25 10202005 3115101067
19 Facilities CM-at-Risk Services Skanska USA Building Inc 1371616300 20 06142007 1343751700 20 Facilities CM-at-Risk Services Tellepsen Builders TBD 5 12112006 2124768760 21 Facilities Early College High School AUTOARCH Architects LLC TBD NA 12172009 80000000
22 Facilities Energy Savings Performance Contract Services Chevron Energy Solutions 1410000000 40 05212009 602847200
23 Facilities Lease for ENCO AlarmBanc of America Leasing amp Capital LLC 102112500 NA 02282002 180198400
24 Facilities Site Improvements- Wille Gay Hall Miner-Dederick Constructors Inc 120000000 35 10152009 135134610 25 Facilities Strategic Initiative Planning Llewelyn-Davies Sahni TBD 25 12012006 1894456739 26 Facilities Surveying Services JNS Consulting Engineers Inc TBD 25 02242005 2494000 27 Facilities Surveying Services Landtech Consultants Inc TBD 25 02242005 13361098 28 Facilities Surveying Services Survcon Inc TBD 25 02242005 9215162 29 Facilities Surveying Services Teran Group TBD 25 02242005 32330515 30 Facilities Surveying Services TSC Engineering Company TBD 25 02242005 900000 31 Facilities Surveying Services United Engineers Inc TBD 25 02242005 5907500 32 Facilities Surveying Services Weisser Engineering Co Inc TBD 25 02242005 8443460
33 Facilities Utilities Audit Consulting Acclaim Energy LTD TBD BE 09182007 No vendor
34 Southwest CollegeContracted Engineer Services Municipal and Educational Channel (METV) Noslar TI Inc 7759500 NA 08252008 3200000
35 Southwest College Lease of Alief Center Bank of Oklahoma 84313200 BE 07252002 404341600
36 Southeast CollegeConstruction Services- SE College Workforce Building Tribble amp Stephens Construction 726239800 35 09232010 595082622
37 System 3200 Main St Parking Garage Build-Out Horizon Group 161390000 35 012012011 146237974 38 Building Operations Coffee Services Jays Beverage 2964618 BE NA 10443665 39 Continuing Education Online Educational Courses for Web Based Education To Go TBD NA NA 28748950 40 Library System Bibliographic Services Baker amp Taylor Company 500000000 NA 07222004 264717759 41 Library-System Amigos OCLC Network Services Amigos Library Services 8400000 NA 07142004 59853226
42 Southwest CollegeConstruction Manager At Risk Services for HCC Alief Early College HS Parking Garage Tribble amp Stephens Construction 1299698000 25 11092009 1299698000
43 System Depository Bank Services Bank of America- Merrill Lynch 5341700 BE 10262006 13878600 44 System Police Department 800 MGHZ Radio System Harris County Treasurer 7722900 NA 07012002 34096120 45 Facilities San Jacinto Memorial Building Renovation (AampE BRW 250900000 35 12152011 000
TBD - Term agreements used on as needed basis - at time of award may not have included a projected spend
NA - Not Applicable
Contracts Labeled as On-GoingAs of 22312
BE - Best Effort
LEGENDNOTE CIP-related contracts were previously labeled as on-going given they were to be completed as projects over a determined period of time under the CIP program The majority of the items noted above are now complete Staff is actively working to reconcile close-out documents for contract administration purposes and a final report will be provided within a week
EXHIBIT 1
Small Business Compliance Summary
CIP Contracts over $100000
September‐November 2011
Contract Number
Prime Contractor Description End Date Contract AmountContract Goal
Prime Paid to Date
SB PaidSB of Total
Contract09‐58 Durotech Felix and Angela Morales Bulding Renovations TBD 374420000$ 25 345783000$ 92947900$ 25
TBD ‐ End date determined upon completion of project
CIP Report
BEST EFFORTS COMPLIANCE SUMMARY ACTIVE CONTRACTS OVER $100000
ACTIVITY AS OF 9142010FYE 2009-2010
EXHIBIT 1
Project- Vendor Brd Appvd Renewals Term Exp DateProjtd Bid
Date K Amount $$ Prime Paid $$Small Bus
Paid $$ Goal
AssignTechnology Equipment Upgrade
Netsync Network Solutions 2262009 0 1 YEAR 4302010 1302010 $782894394 $734852513 -$ BE
Media Communications Support Services
YaffeDewtser1 2262009 0 3 YEARS 2282012 11302011 171000000$ $264960524 -$ BE
Cashering Software SystemCashnet 8232007 0 5 YEARS 8312012 622012 9211200$ -$ -$ BE
System Architect ServicesArchiTechnics3 Inc 2262009 - 3 YEARS 3302012 12312011 59687100$ $12119950 -$
Prozign Architect 2262009 - 3 YEARS 3302012 12312011 3800000$ $2441992 -$ Smith amp Company Architect 2262009 - 3 YEARS 3302012 12312011 15963600$ $13406223 -$ BEJohnston LLC 2192009 0 6 MONTHS 12312010 1022010 200000000$ $25687562 -$ BE
System Master PlannerEspa Corporation 2262009 - - - - $255150600 $165041850 -$ BE
UT EAP Pgoram Univ of Texas Health Science Center 5222008 852011 572011 18254400$ $2750000 BE
Finacial Statement Opinion Audit ServicesGainer Donnelley amp Desroches 6262008 0 3 YEARS 7132011 4142011 10300000$ $10120000 -$ BE
Wide Area Network UpgradeSouthwestern Bell Telephone dba ATampT Texas 5242007 0 3 YEARS 5242010 2232010 8300000$ $8017210 -$ BEPhonoscope
Maintenance ServicesA Rocket amp Storage 12112008 2 3 YEARS 12112011 9122011 9370300$ $9290332 -$ BE
Griffin Moving ServiceIntel Logistics
Office Supplies
Reliant Business Products1 9252008 3 2 YEARS 8302010 612010 25973493$ $74007718 -$ BE
Windows amp Entrance Doors Cleaning ServicesRE Mitchell LLC dba Fish Window Cleaning 9232009 0 5 YEARS 932014 652014 16973400$ $11768900 517050$ BE
Fish Window CleaningHandy Window Cleaning 517050$
TOTAL $1408472492 $517050
All amounts reflects payments made from 912009 to the current date listed in the header excluding disbursements without a purchase order
For ALL payments made to each vendor including activity before the current fiscal year (up to 3 years) including disbursements without purchase orders see Total Payments to Best Efforts Vendors for Contracts over $100000
ATAT Project 07-03
Gainer 63621 72093 ATampT 71788
1 See Exhibit 1A
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Janitorial Services
ABM Janitorial Services 12112008 212009 0 5years 12112013 9122013 436390262$ 411393443$ 275990157$ 35 671 632
Cam Cleaning Services 275990157$
Diversified Chemical and Supply Inc
Interior Plants and Installation Services
Decorative Plants Inc 2252010 2282013 11302012 12041300$ 1913150$ -$ 15 0 0
Maintenance Services
Aramark 4282005 0 5 years 8152010 5172010 1538814200$ 1120768525$ -$ 35 0 0Isani ConsultantsCoreno Corp Metro Plex Industries (supplier)
EampW Diversified Services 262009 0 3 years 212012 1132011 20802400$ 21464500$ -$ 10 0 0
Sprint Waste Services 12102009 212010 0 5 years 162015 1082014 $88566000 10003800$ 7010625$ 30 70 8Oil Product Dist 5760227$ National Waste Inc 1250398$
Js Quality Construction 6252009 0 3 years 772012 482012 150000000$ 27396730$ -$ 35 0 0
ConsultingGovernment Relations
Boykins amp Schneider 10232008 0 MTM 4302010 1302010 7200000$ 6300000$ -$ 35 0 00
Al Flores
Locke Lord Bissell amp Liddell 11292007 0 MTM 912010 632010 3600000$ 2700000$ 3150000$ 35 0 0
Video Production
Giant Video Productions (PO 70493) 9182007 2 1 year 8312010 622010 27500000$ 27483330$ 6977200$ 10 25 25
Gasoline Media 6977200$
Temporary Services
Precision Task Group 4232009 2 1 year 562010 252010 35803269$ 35803269$ -$ 20 0 0
Possible Missions
Spearhead Group Inc 4232009 2 1 year 562010 252010 62307082$ 62307082$ -$ 20 0 0
All-N-One Services LLC
Job Order Services
Page 1 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Fort Bend Mechanical (09-04) 12112008 0 1 year 12312009 1022009 521273700$ 473055375$ 168201643$ 35 36 32
MLG Construction 750000$
Cornerstone Construction 4172000$
Correct Door 47500$
ERM Services 1323640$
KampP Manufacturing 1450000$
PME 681571$
Super Wash 4547500$
Js Quality 31788160$
General Works 27033400$
Distrib Aire Inc 4500000$
PRC Roofing 31005300$
Demco-Houston Demolition 11575022$
Liqua Tech 755000$
Johnston LLC 1000000$
Full Moon Services 2230000$
Rice amp Gardner Consultants 1000000$
Chavez Service Companies 1300000$
Quality Service Flooring 393000$
Quality Welding amp Boiler Works 3126750$
Mighty Works Signage 33095000$
Universal Sheet Metal 5310200$
Structure Design 1117600$
KBR 12112008 0 1 year 12312009 1022009 170814600$ 245450640$ 140962218$ 35 57 83
PAK Construction 2343200$
Tejas Electrical Services 17805550$
Stanley Access Technologies 1455000$
Door King 82500$
Montgomery amp Associates 2455140$
Foster Fence 488300$
Baseline Paving amp Construction 5591300$
Texan Floor Services 1843394$
Hill amp Stewart 336650$
Neon Electric 1586100$
Firetron Inc 5617700$
Lankford Mechanical Services 2239124$
ERC Consultants 500000$
Network Cabling Services 6084841$
Har-Con Mechanical Services 2082600$
Basic Builders 10877594$
CAPCO Services 28167900$
Page 2 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
SH Electric 6750000$
Arc Light Electric 2700900$
Baker Painting and Wall Covering 4171000$
Global Parking Solutions 7925000$
Brandt Electrical Services 1408425$
Spring Equipment Company 27400000$
Kotter Fire Protection 1050000$
RHJ 12112008 0 1 year 12312009 1022009 232989201$ 234731913$ 55634871$ 35 24 24
Jamail amp Smith (10-06B) 3312011 12312010 73725300$ 8445289$ -$ 35 0 0
Horizon Targa (10-06A) 3312011 12312010 54554524$ 2793523$ -$ 35 0 0
Telecommunications
ATampT Data Communications 11152007 1 3 years 11292010 8312010 192445800$ 265695108$ -$ 10 0 0
WCW International
BradLink LLC
Devolve Corp
Global Times Inc 8282008 0 1 year 12172010 9182010 201714000$ 71142500$ -$ 35 0 0
Translation Services
Caputure It Unlimited (PO 71166) 1282010 1272013 10292012 480000000$ 54813700$ 12270750$ 224 256
Jennifer Meyers 4295250$
Leah Halm 4590500$
Lucie Velasquez 3385000$
Communications Access Ability Group 1282010 3 years 1222013 10242012 270000000$ 86610875$ -$ 15 00 00
Promotional Services
Jack Nadel Inc 10262006 2 1 year 8312011 622011 19483000$ 27309790$ 2505916$ 10 9 129
Ace Screen Printing 646250$
Unlimited Custom Embroidery 622066$
Nine Other Vendors Combined 1237600$
Buffalo Specialties 10262006 2 1 year 8312011 622011 $19483000 $15986193 -$ 10 0 00
Prodigi
Texas Art
Awards amp Trophies
Page 3 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Keepers Unlimited
Academy Awards 10262006 8312011 622011 19483000$ $1290921 10
TOTAL $4335628181 672703380$
ImportantAll amounts reflects payments made from 912009 to the current date listed in the header excluding disbursements without a purchase order
For ALL payments made to each vendor including activity before the current fiscal year (up to 3 years) including disbursements without purchase orders see Total Payments to Best Efforts Vendors for Contracts over $100000
Aramark PO s 62132 and 71574
Fort Bend Activity not reflective of Project 10-06 10-06 no activity
Third year of contract covering 9109-7312010
New PO covering 912009-7232010
Page 4 of 4
EXHIBIT 1a
In an attempt to clarify variances in payments to YaffeDeutser and Reliant Business Products as it appears in Exhibit 1a titled Best Efforts Compliance Summary Active Contracts Over $100000 Activity As of 9142010 what follows is a brief explanation for consideration purposes
Media Communications Support Services YaffeDeutser
The YaffeDeutser contract amount totals $117 million (for the three year contract term $570000
annually) This amount is for the execution of marketing services only The contract allows
YaffeDeutser to negotiate and leverage mediacommunication buys up to $25 million annually on
behalf of HCC Pursuant to the contract YaffeeDeutser does not receive commissions or markup for
any mediacommunication purchases
As of FYE 2009 ndash 2010 the record provides that the expenditure for ldquomedia buysrdquo totals
$2217873 This amount does not represent consulting fees paid to YaffeDeutser
The aggregated expenditure for consulting services and media buys is $2787873 as of FYE
2009 ndash 2010
The marginal difference in the numbers reported in the compliance summary (approximately $70k) is
likely due to timing differences in issuing query dates
Office Supplies Reliant Business Products The original contract amount for Reliant Business Products (ldquoRBPrdquo) as reported in Exhibit 1a is
$259734 The variance between the contract amount (ie $48034225) and the total amount paid
represents items that were not part of the original RBP market basket (ie most commonly purchased
items that are under contract) The $48034225 represents additional (off contract) items that were
competitively purchased using an informal quote procurement process
II
) ACTION ITEM
Meeting Date February 26 2009
Committee Finance
ITEM NO ITEM TITLE PRESENTER
Approve Communications Services Mary SpanglerII 4 Contract with YaffelDeutser Daniel Seymou r
IJ
RECOMMENDATION Authorize the Chancellor to negotiate a three (3) year contract with YaffelDeutser for communications services that allows the vendor to negotiate and leverage mediacommunication buys up to $25 millron annually on b3half of HCC YaffeIDeutser will be paid a fee of $47500 monthly for services and expenses YaffelDeutser will not receive commission or markup cost for mediacommunication buys
IJ STRATEGIC GOAL ALIGNMENT Goal Accountability and Strategic Decision-making
II II Strategy 11 - Ensure that all HCC efforts including its vision strategic plan decision-making
processes and allocation of resources are conducted and assessed within the framework established by the institutions core values
Goal Effective Communications
II Strategy 8 - Develop and articulate a strong relevant and consistent identity with appropriate communication strategies
DISCRIPTION OR BACKGROUNDIII Ten (10) proposals were received and seven (7) were responsive to the RFP requirements
II The college has established an on-going calendar for communications and mediamarketing This includes information materials class schedules announcements public service announcements educational engagement actions marketing commerCials brochures and handouts This contract would ensure that the college could leverage its buying power in print media TV newspapers III periodicals etc to reach all demographic segments of the college service area and some national coverage
II II
212312009519 PM
()
SUMMARY OF PROCUREMENT BOARD ACTION ITEM
PROJECT TITLE Media and Communications Support Services
PROJECT NO 09-20
PROCUREMENT METHOD Request for Proposal (Overall Best Value for Servicts)
PROJECT MANAGER Daniel Seymour Vice-ChancellorPlanning amp Institutional Effectiveness
NAME OF BUYER Pam Ferreira Senior Buyer
PURPOSE This contract requires the contractor to provide Media and Communications Support Services on an as needed basis
SUGGESTED VENDOR YaffeDeutser 1330 Post Oak Blvd Suite 1350 Houston Texas 77056
Vollmer Public Relations Inc 808 Travis Suite 501 Houston Texas 77002
CONTRACT TERM Three (3) Years
This procurement was advertised in the following ntwspapers onADVERTISEMENT the dates indicated
The Houston Chronicle January 28 amp February 42009 African American News February 4 2009
El Dia February 4 2009 Voice of Asia February 4 2009
INTERNAL DISTRIBUTION The solicitation was distributed to the following on May 122008
bull Houston Minority Business Council bull Texas State Procurement Site bull HCCS Purchasing Department Web Site
SOLJCITATION INFORMATION
COMPETITIVE
EVALUATION PROCESS
PRlORHCCS EXPERIENCE
SMALL BUSINESS GOAL
Request for Proposal No 09-20 was issued on January 28 2(J(Jl) to
Three hundred and sixty-nine (369) prospective proposers via cshy
rnai I noti fication
yes (See Evaluation Results Attached)
Seven (7) proposals were reviewed in response to the RFP Each proposal was reviewed by an evaluation team consisting of representatives from various areas of the System in accordance with the evaluation criteria specified in the solicitation documents Based on these technical reviews the finns were ranked as follows
I YaffeDeutser 2 Vollmer Public Relations Inc 3 Stanandlou 4 Boone Deleon 5 C amp M Marketing 6 Gemstone 7 Kenna
yes
Best Effort
Rtv 119109
Exhibit 2
A Total Spend through Purchase Orders
Fiscal Years 2011 - $5701993667 2010 - $6411490598 2009 - $6349328388 2008 - $6883074217 2007 - $9046545085
B Total Spend on Small Business (for the past five years)
Fiscal Year 2011 - $1535571871 2010 - $1285516216 2009 - $1616474763 2008 - $1777966626
2007 - $1921922576
C 1 Total Spend on Firms Outside of Texas
Fiscal Years 2011 - $1456677771 2010 - $1563321193 2009 - $1569638739 2008 - $1470606427 2007 - $1708289832
Exhibit 2
C
2 Total Spend ndash Firms in Houston Region
HCC does not currently track total spent with individual businesses by ldquoservice areardquo However the following information was segregated as part of the Greater Houston Region (using zip codes beginning with 77xxx) Fiscal Years 2011 - $3522184435 2010 - $4254208582 2009 - $4065688265 2008 - $4663407366 2007 - $6031328715
Exhibit 3
Stake Holder Description Vendor Name Contract ValueSmall Business
ParticipationBoard
Approval DatePayments
1 Building Operations Leasing Agent for 31003200 Main St Trione And Gordon LLP TBD NA NA 61373054 2 Construction amp Program Stafford Campus Renovations - Bldg B Miner-Dederick Constructors Inc 326850400 25 11102011 000 3 Facilities Architectural Consulting IDG LLC 77041200 BE 11242003 127222877 4 Facilities ArchitecturalEngineering Service 3D International Inc 58500000 25 02242005 61130674 5 Facilities ArchitecturalEngineering Service AUTOARCH Architects LLC 54600000 25 02242005 162377685 6 Facilities ArchitecturalEngineering Service Harrison Kornberg Architects 119201300 25 02242005 43559081 7 Facilities ArchitecturalEngineering Service Hellmuth Obata+Kassabaum Inc 125677500 25 06012006 125672741 8 Facilities ArchitecturalEngineering Service Hermes Architects 113708700 25 02242005 115568806 9 Facilities ArchitecturalEngineering Service Kirksey Architecture 119000000 25 02242005 87750632 10 Facilities ArchitecturalEngineering Service Page Southerland Page 61620000 25 02242005 84902219 11 Facilities ArchitecturalEngineering Service PBK Architects Inc 21000000 25 02242005 34402529 12 Facilities ArchitecturalEngineering Service PDG Architects 41780000 25 02242005 49261464 13 Facilities ArchitecturalEngineering Service Rey de la Reza Architects Inc 81960300 25 02242005 96170015 14 Facilities ArchitecturalEngineering Service SHW Group LLP 73000000 25 02242005 74579458 15 Facilities CM-at-Risk Services Durotech Inc General Contractor 1734738000 25 03302006 1667851219 16 Facilities CM-at-Risk Services JEDunn Group 3763105200 25 03302006 3992161772 17 Facilities CM-at-Risk Services Miner-Dederick Constructors Inc 2654424300 25 10202005 2773437807
18 Facilities CM-at-Risk ServicesSatterfield amp Pontikes Construction Inc 2184029900 25 10202005 3115101067
19 Facilities CM-at-Risk Services Skanska USA Building Inc 1371616300 20 06142007 1343751700 20 Facilities CM-at-Risk Services Tellepsen Builders TBD 5 12112006 2124768760 21 Facilities Early College High School AUTOARCH Architects LLC TBD NA 12172009 80000000
22 Facilities Energy Savings Performance Contract Services Chevron Energy Solutions 1410000000 40 05212009 602847200
23 Facilities Lease for ENCO AlarmBanc of America Leasing amp Capital LLC 102112500 NA 02282002 180198400
24 Facilities Site Improvements- Wille Gay Hall Miner-Dederick Constructors Inc 120000000 35 10152009 135134610 25 Facilities Strategic Initiative Planning Llewelyn-Davies Sahni TBD 25 12012006 1894456739 26 Facilities Surveying Services JNS Consulting Engineers Inc TBD 25 02242005 2494000 27 Facilities Surveying Services Landtech Consultants Inc TBD 25 02242005 13361098 28 Facilities Surveying Services Survcon Inc TBD 25 02242005 9215162 29 Facilities Surveying Services Teran Group TBD 25 02242005 32330515 30 Facilities Surveying Services TSC Engineering Company TBD 25 02242005 900000 31 Facilities Surveying Services United Engineers Inc TBD 25 02242005 5907500 32 Facilities Surveying Services Weisser Engineering Co Inc TBD 25 02242005 8443460
33 Facilities Utilities Audit Consulting Acclaim Energy LTD TBD BE 09182007 No vendor
34 Southwest CollegeContracted Engineer Services Municipal and Educational Channel (METV) Noslar TI Inc 7759500 NA 08252008 3200000
35 Southwest College Lease of Alief Center Bank of Oklahoma 84313200 BE 07252002 404341600
36 Southeast CollegeConstruction Services- SE College Workforce Building Tribble amp Stephens Construction 726239800 35 09232010 595082622
37 System 3200 Main St Parking Garage Build-Out Horizon Group 161390000 35 012012011 146237974 38 Building Operations Coffee Services Jays Beverage 2964618 BE NA 10443665 39 Continuing Education Online Educational Courses for Web Based Education To Go TBD NA NA 28748950 40 Library System Bibliographic Services Baker amp Taylor Company 500000000 NA 07222004 264717759 41 Library-System Amigos OCLC Network Services Amigos Library Services 8400000 NA 07142004 59853226
42 Southwest CollegeConstruction Manager At Risk Services for HCC Alief Early College HS Parking Garage Tribble amp Stephens Construction 1299698000 25 11092009 1299698000
43 System Depository Bank Services Bank of America- Merrill Lynch 5341700 BE 10262006 13878600 44 System Police Department 800 MGHZ Radio System Harris County Treasurer 7722900 NA 07012002 34096120 45 Facilities San Jacinto Memorial Building Renovation (AampE BRW 250900000 35 12152011 000
TBD - Term agreements used on as needed basis - at time of award may not have included a projected spend
NA - Not Applicable
Contracts Labeled as On-GoingAs of 22312
BE - Best Effort
LEGENDNOTE CIP-related contracts were previously labeled as on-going given they were to be completed as projects over a determined period of time under the CIP program The majority of the items noted above are now complete Staff is actively working to reconcile close-out documents for contract administration purposes and a final report will be provided within a week
BEST EFFORTS COMPLIANCE SUMMARY ACTIVE CONTRACTS OVER $100000
ACTIVITY AS OF 9142010FYE 2009-2010
EXHIBIT 1
Project- Vendor Brd Appvd Renewals Term Exp DateProjtd Bid
Date K Amount $$ Prime Paid $$Small Bus
Paid $$ Goal
AssignTechnology Equipment Upgrade
Netsync Network Solutions 2262009 0 1 YEAR 4302010 1302010 $782894394 $734852513 -$ BE
Media Communications Support Services
YaffeDewtser1 2262009 0 3 YEARS 2282012 11302011 171000000$ $264960524 -$ BE
Cashering Software SystemCashnet 8232007 0 5 YEARS 8312012 622012 9211200$ -$ -$ BE
System Architect ServicesArchiTechnics3 Inc 2262009 - 3 YEARS 3302012 12312011 59687100$ $12119950 -$
Prozign Architect 2262009 - 3 YEARS 3302012 12312011 3800000$ $2441992 -$ Smith amp Company Architect 2262009 - 3 YEARS 3302012 12312011 15963600$ $13406223 -$ BEJohnston LLC 2192009 0 6 MONTHS 12312010 1022010 200000000$ $25687562 -$ BE
System Master PlannerEspa Corporation 2262009 - - - - $255150600 $165041850 -$ BE
UT EAP Pgoram Univ of Texas Health Science Center 5222008 852011 572011 18254400$ $2750000 BE
Finacial Statement Opinion Audit ServicesGainer Donnelley amp Desroches 6262008 0 3 YEARS 7132011 4142011 10300000$ $10120000 -$ BE
Wide Area Network UpgradeSouthwestern Bell Telephone dba ATampT Texas 5242007 0 3 YEARS 5242010 2232010 8300000$ $8017210 -$ BEPhonoscope
Maintenance ServicesA Rocket amp Storage 12112008 2 3 YEARS 12112011 9122011 9370300$ $9290332 -$ BE
Griffin Moving ServiceIntel Logistics
Office Supplies
Reliant Business Products1 9252008 3 2 YEARS 8302010 612010 25973493$ $74007718 -$ BE
Windows amp Entrance Doors Cleaning ServicesRE Mitchell LLC dba Fish Window Cleaning 9232009 0 5 YEARS 932014 652014 16973400$ $11768900 517050$ BE
Fish Window CleaningHandy Window Cleaning 517050$
TOTAL $1408472492 $517050
All amounts reflects payments made from 912009 to the current date listed in the header excluding disbursements without a purchase order
For ALL payments made to each vendor including activity before the current fiscal year (up to 3 years) including disbursements without purchase orders see Total Payments to Best Efforts Vendors for Contracts over $100000
ATAT Project 07-03
Gainer 63621 72093 ATampT 71788
1 See Exhibit 1A
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Janitorial Services
ABM Janitorial Services 12112008 212009 0 5years 12112013 9122013 436390262$ 411393443$ 275990157$ 35 671 632
Cam Cleaning Services 275990157$
Diversified Chemical and Supply Inc
Interior Plants and Installation Services
Decorative Plants Inc 2252010 2282013 11302012 12041300$ 1913150$ -$ 15 0 0
Maintenance Services
Aramark 4282005 0 5 years 8152010 5172010 1538814200$ 1120768525$ -$ 35 0 0Isani ConsultantsCoreno Corp Metro Plex Industries (supplier)
EampW Diversified Services 262009 0 3 years 212012 1132011 20802400$ 21464500$ -$ 10 0 0
Sprint Waste Services 12102009 212010 0 5 years 162015 1082014 $88566000 10003800$ 7010625$ 30 70 8Oil Product Dist 5760227$ National Waste Inc 1250398$
Js Quality Construction 6252009 0 3 years 772012 482012 150000000$ 27396730$ -$ 35 0 0
ConsultingGovernment Relations
Boykins amp Schneider 10232008 0 MTM 4302010 1302010 7200000$ 6300000$ -$ 35 0 00
Al Flores
Locke Lord Bissell amp Liddell 11292007 0 MTM 912010 632010 3600000$ 2700000$ 3150000$ 35 0 0
Video Production
Giant Video Productions (PO 70493) 9182007 2 1 year 8312010 622010 27500000$ 27483330$ 6977200$ 10 25 25
Gasoline Media 6977200$
Temporary Services
Precision Task Group 4232009 2 1 year 562010 252010 35803269$ 35803269$ -$ 20 0 0
Possible Missions
Spearhead Group Inc 4232009 2 1 year 562010 252010 62307082$ 62307082$ -$ 20 0 0
All-N-One Services LLC
Job Order Services
Page 1 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Fort Bend Mechanical (09-04) 12112008 0 1 year 12312009 1022009 521273700$ 473055375$ 168201643$ 35 36 32
MLG Construction 750000$
Cornerstone Construction 4172000$
Correct Door 47500$
ERM Services 1323640$
KampP Manufacturing 1450000$
PME 681571$
Super Wash 4547500$
Js Quality 31788160$
General Works 27033400$
Distrib Aire Inc 4500000$
PRC Roofing 31005300$
Demco-Houston Demolition 11575022$
Liqua Tech 755000$
Johnston LLC 1000000$
Full Moon Services 2230000$
Rice amp Gardner Consultants 1000000$
Chavez Service Companies 1300000$
Quality Service Flooring 393000$
Quality Welding amp Boiler Works 3126750$
Mighty Works Signage 33095000$
Universal Sheet Metal 5310200$
Structure Design 1117600$
KBR 12112008 0 1 year 12312009 1022009 170814600$ 245450640$ 140962218$ 35 57 83
PAK Construction 2343200$
Tejas Electrical Services 17805550$
Stanley Access Technologies 1455000$
Door King 82500$
Montgomery amp Associates 2455140$
Foster Fence 488300$
Baseline Paving amp Construction 5591300$
Texan Floor Services 1843394$
Hill amp Stewart 336650$
Neon Electric 1586100$
Firetron Inc 5617700$
Lankford Mechanical Services 2239124$
ERC Consultants 500000$
Network Cabling Services 6084841$
Har-Con Mechanical Services 2082600$
Basic Builders 10877594$
CAPCO Services 28167900$
Page 2 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
SH Electric 6750000$
Arc Light Electric 2700900$
Baker Painting and Wall Covering 4171000$
Global Parking Solutions 7925000$
Brandt Electrical Services 1408425$
Spring Equipment Company 27400000$
Kotter Fire Protection 1050000$
RHJ 12112008 0 1 year 12312009 1022009 232989201$ 234731913$ 55634871$ 35 24 24
Jamail amp Smith (10-06B) 3312011 12312010 73725300$ 8445289$ -$ 35 0 0
Horizon Targa (10-06A) 3312011 12312010 54554524$ 2793523$ -$ 35 0 0
Telecommunications
ATampT Data Communications 11152007 1 3 years 11292010 8312010 192445800$ 265695108$ -$ 10 0 0
WCW International
BradLink LLC
Devolve Corp
Global Times Inc 8282008 0 1 year 12172010 9182010 201714000$ 71142500$ -$ 35 0 0
Translation Services
Caputure It Unlimited (PO 71166) 1282010 1272013 10292012 480000000$ 54813700$ 12270750$ 224 256
Jennifer Meyers 4295250$
Leah Halm 4590500$
Lucie Velasquez 3385000$
Communications Access Ability Group 1282010 3 years 1222013 10242012 270000000$ 86610875$ -$ 15 00 00
Promotional Services
Jack Nadel Inc 10262006 2 1 year 8312011 622011 19483000$ 27309790$ 2505916$ 10 9 129
Ace Screen Printing 646250$
Unlimited Custom Embroidery 622066$
Nine Other Vendors Combined 1237600$
Buffalo Specialties 10262006 2 1 year 8312011 622011 $19483000 $15986193 -$ 10 0 00
Prodigi
Texas Art
Awards amp Trophies
Page 3 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Keepers Unlimited
Academy Awards 10262006 8312011 622011 19483000$ $1290921 10
TOTAL $4335628181 672703380$
ImportantAll amounts reflects payments made from 912009 to the current date listed in the header excluding disbursements without a purchase order
For ALL payments made to each vendor including activity before the current fiscal year (up to 3 years) including disbursements without purchase orders see Total Payments to Best Efforts Vendors for Contracts over $100000
Aramark PO s 62132 and 71574
Fort Bend Activity not reflective of Project 10-06 10-06 no activity
Third year of contract covering 9109-7312010
New PO covering 912009-7232010
Page 4 of 4
EXHIBIT 1a
In an attempt to clarify variances in payments to YaffeDeutser and Reliant Business Products as it appears in Exhibit 1a titled Best Efforts Compliance Summary Active Contracts Over $100000 Activity As of 9142010 what follows is a brief explanation for consideration purposes
Media Communications Support Services YaffeDeutser
The YaffeDeutser contract amount totals $117 million (for the three year contract term $570000
annually) This amount is for the execution of marketing services only The contract allows
YaffeDeutser to negotiate and leverage mediacommunication buys up to $25 million annually on
behalf of HCC Pursuant to the contract YaffeeDeutser does not receive commissions or markup for
any mediacommunication purchases
As of FYE 2009 ndash 2010 the record provides that the expenditure for ldquomedia buysrdquo totals
$2217873 This amount does not represent consulting fees paid to YaffeDeutser
The aggregated expenditure for consulting services and media buys is $2787873 as of FYE
2009 ndash 2010
The marginal difference in the numbers reported in the compliance summary (approximately $70k) is
likely due to timing differences in issuing query dates
Office Supplies Reliant Business Products The original contract amount for Reliant Business Products (ldquoRBPrdquo) as reported in Exhibit 1a is
$259734 The variance between the contract amount (ie $48034225) and the total amount paid
represents items that were not part of the original RBP market basket (ie most commonly purchased
items that are under contract) The $48034225 represents additional (off contract) items that were
competitively purchased using an informal quote procurement process
II
) ACTION ITEM
Meeting Date February 26 2009
Committee Finance
ITEM NO ITEM TITLE PRESENTER
Approve Communications Services Mary SpanglerII 4 Contract with YaffelDeutser Daniel Seymou r
IJ
RECOMMENDATION Authorize the Chancellor to negotiate a three (3) year contract with YaffelDeutser for communications services that allows the vendor to negotiate and leverage mediacommunication buys up to $25 millron annually on b3half of HCC YaffeIDeutser will be paid a fee of $47500 monthly for services and expenses YaffelDeutser will not receive commission or markup cost for mediacommunication buys
IJ STRATEGIC GOAL ALIGNMENT Goal Accountability and Strategic Decision-making
II II Strategy 11 - Ensure that all HCC efforts including its vision strategic plan decision-making
processes and allocation of resources are conducted and assessed within the framework established by the institutions core values
Goal Effective Communications
II Strategy 8 - Develop and articulate a strong relevant and consistent identity with appropriate communication strategies
DISCRIPTION OR BACKGROUNDIII Ten (10) proposals were received and seven (7) were responsive to the RFP requirements
II The college has established an on-going calendar for communications and mediamarketing This includes information materials class schedules announcements public service announcements educational engagement actions marketing commerCials brochures and handouts This contract would ensure that the college could leverage its buying power in print media TV newspapers III periodicals etc to reach all demographic segments of the college service area and some national coverage
II II
212312009519 PM
()
SUMMARY OF PROCUREMENT BOARD ACTION ITEM
PROJECT TITLE Media and Communications Support Services
PROJECT NO 09-20
PROCUREMENT METHOD Request for Proposal (Overall Best Value for Servicts)
PROJECT MANAGER Daniel Seymour Vice-ChancellorPlanning amp Institutional Effectiveness
NAME OF BUYER Pam Ferreira Senior Buyer
PURPOSE This contract requires the contractor to provide Media and Communications Support Services on an as needed basis
SUGGESTED VENDOR YaffeDeutser 1330 Post Oak Blvd Suite 1350 Houston Texas 77056
Vollmer Public Relations Inc 808 Travis Suite 501 Houston Texas 77002
CONTRACT TERM Three (3) Years
This procurement was advertised in the following ntwspapers onADVERTISEMENT the dates indicated
The Houston Chronicle January 28 amp February 42009 African American News February 4 2009
El Dia February 4 2009 Voice of Asia February 4 2009
INTERNAL DISTRIBUTION The solicitation was distributed to the following on May 122008
bull Houston Minority Business Council bull Texas State Procurement Site bull HCCS Purchasing Department Web Site
SOLJCITATION INFORMATION
COMPETITIVE
EVALUATION PROCESS
PRlORHCCS EXPERIENCE
SMALL BUSINESS GOAL
Request for Proposal No 09-20 was issued on January 28 2(J(Jl) to
Three hundred and sixty-nine (369) prospective proposers via cshy
rnai I noti fication
yes (See Evaluation Results Attached)
Seven (7) proposals were reviewed in response to the RFP Each proposal was reviewed by an evaluation team consisting of representatives from various areas of the System in accordance with the evaluation criteria specified in the solicitation documents Based on these technical reviews the finns were ranked as follows
I YaffeDeutser 2 Vollmer Public Relations Inc 3 Stanandlou 4 Boone Deleon 5 C amp M Marketing 6 Gemstone 7 Kenna
yes
Best Effort
Rtv 119109
Exhibit 2
A Total Spend through Purchase Orders
Fiscal Years 2011 - $5701993667 2010 - $6411490598 2009 - $6349328388 2008 - $6883074217 2007 - $9046545085
B Total Spend on Small Business (for the past five years)
Fiscal Year 2011 - $1535571871 2010 - $1285516216 2009 - $1616474763 2008 - $1777966626
2007 - $1921922576
C 1 Total Spend on Firms Outside of Texas
Fiscal Years 2011 - $1456677771 2010 - $1563321193 2009 - $1569638739 2008 - $1470606427 2007 - $1708289832
Exhibit 2
C
2 Total Spend ndash Firms in Houston Region
HCC does not currently track total spent with individual businesses by ldquoservice areardquo However the following information was segregated as part of the Greater Houston Region (using zip codes beginning with 77xxx) Fiscal Years 2011 - $3522184435 2010 - $4254208582 2009 - $4065688265 2008 - $4663407366 2007 - $6031328715
Exhibit 3
Stake Holder Description Vendor Name Contract ValueSmall Business
ParticipationBoard
Approval DatePayments
1 Building Operations Leasing Agent for 31003200 Main St Trione And Gordon LLP TBD NA NA 61373054 2 Construction amp Program Stafford Campus Renovations - Bldg B Miner-Dederick Constructors Inc 326850400 25 11102011 000 3 Facilities Architectural Consulting IDG LLC 77041200 BE 11242003 127222877 4 Facilities ArchitecturalEngineering Service 3D International Inc 58500000 25 02242005 61130674 5 Facilities ArchitecturalEngineering Service AUTOARCH Architects LLC 54600000 25 02242005 162377685 6 Facilities ArchitecturalEngineering Service Harrison Kornberg Architects 119201300 25 02242005 43559081 7 Facilities ArchitecturalEngineering Service Hellmuth Obata+Kassabaum Inc 125677500 25 06012006 125672741 8 Facilities ArchitecturalEngineering Service Hermes Architects 113708700 25 02242005 115568806 9 Facilities ArchitecturalEngineering Service Kirksey Architecture 119000000 25 02242005 87750632 10 Facilities ArchitecturalEngineering Service Page Southerland Page 61620000 25 02242005 84902219 11 Facilities ArchitecturalEngineering Service PBK Architects Inc 21000000 25 02242005 34402529 12 Facilities ArchitecturalEngineering Service PDG Architects 41780000 25 02242005 49261464 13 Facilities ArchitecturalEngineering Service Rey de la Reza Architects Inc 81960300 25 02242005 96170015 14 Facilities ArchitecturalEngineering Service SHW Group LLP 73000000 25 02242005 74579458 15 Facilities CM-at-Risk Services Durotech Inc General Contractor 1734738000 25 03302006 1667851219 16 Facilities CM-at-Risk Services JEDunn Group 3763105200 25 03302006 3992161772 17 Facilities CM-at-Risk Services Miner-Dederick Constructors Inc 2654424300 25 10202005 2773437807
18 Facilities CM-at-Risk ServicesSatterfield amp Pontikes Construction Inc 2184029900 25 10202005 3115101067
19 Facilities CM-at-Risk Services Skanska USA Building Inc 1371616300 20 06142007 1343751700 20 Facilities CM-at-Risk Services Tellepsen Builders TBD 5 12112006 2124768760 21 Facilities Early College High School AUTOARCH Architects LLC TBD NA 12172009 80000000
22 Facilities Energy Savings Performance Contract Services Chevron Energy Solutions 1410000000 40 05212009 602847200
23 Facilities Lease for ENCO AlarmBanc of America Leasing amp Capital LLC 102112500 NA 02282002 180198400
24 Facilities Site Improvements- Wille Gay Hall Miner-Dederick Constructors Inc 120000000 35 10152009 135134610 25 Facilities Strategic Initiative Planning Llewelyn-Davies Sahni TBD 25 12012006 1894456739 26 Facilities Surveying Services JNS Consulting Engineers Inc TBD 25 02242005 2494000 27 Facilities Surveying Services Landtech Consultants Inc TBD 25 02242005 13361098 28 Facilities Surveying Services Survcon Inc TBD 25 02242005 9215162 29 Facilities Surveying Services Teran Group TBD 25 02242005 32330515 30 Facilities Surveying Services TSC Engineering Company TBD 25 02242005 900000 31 Facilities Surveying Services United Engineers Inc TBD 25 02242005 5907500 32 Facilities Surveying Services Weisser Engineering Co Inc TBD 25 02242005 8443460
33 Facilities Utilities Audit Consulting Acclaim Energy LTD TBD BE 09182007 No vendor
34 Southwest CollegeContracted Engineer Services Municipal and Educational Channel (METV) Noslar TI Inc 7759500 NA 08252008 3200000
35 Southwest College Lease of Alief Center Bank of Oklahoma 84313200 BE 07252002 404341600
36 Southeast CollegeConstruction Services- SE College Workforce Building Tribble amp Stephens Construction 726239800 35 09232010 595082622
37 System 3200 Main St Parking Garage Build-Out Horizon Group 161390000 35 012012011 146237974 38 Building Operations Coffee Services Jays Beverage 2964618 BE NA 10443665 39 Continuing Education Online Educational Courses for Web Based Education To Go TBD NA NA 28748950 40 Library System Bibliographic Services Baker amp Taylor Company 500000000 NA 07222004 264717759 41 Library-System Amigos OCLC Network Services Amigos Library Services 8400000 NA 07142004 59853226
42 Southwest CollegeConstruction Manager At Risk Services for HCC Alief Early College HS Parking Garage Tribble amp Stephens Construction 1299698000 25 11092009 1299698000
43 System Depository Bank Services Bank of America- Merrill Lynch 5341700 BE 10262006 13878600 44 System Police Department 800 MGHZ Radio System Harris County Treasurer 7722900 NA 07012002 34096120 45 Facilities San Jacinto Memorial Building Renovation (AampE BRW 250900000 35 12152011 000
TBD - Term agreements used on as needed basis - at time of award may not have included a projected spend
NA - Not Applicable
Contracts Labeled as On-GoingAs of 22312
BE - Best Effort
LEGENDNOTE CIP-related contracts were previously labeled as on-going given they were to be completed as projects over a determined period of time under the CIP program The majority of the items noted above are now complete Staff is actively working to reconcile close-out documents for contract administration purposes and a final report will be provided within a week
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Janitorial Services
ABM Janitorial Services 12112008 212009 0 5years 12112013 9122013 436390262$ 411393443$ 275990157$ 35 671 632
Cam Cleaning Services 275990157$
Diversified Chemical and Supply Inc
Interior Plants and Installation Services
Decorative Plants Inc 2252010 2282013 11302012 12041300$ 1913150$ -$ 15 0 0
Maintenance Services
Aramark 4282005 0 5 years 8152010 5172010 1538814200$ 1120768525$ -$ 35 0 0Isani ConsultantsCoreno Corp Metro Plex Industries (supplier)
EampW Diversified Services 262009 0 3 years 212012 1132011 20802400$ 21464500$ -$ 10 0 0
Sprint Waste Services 12102009 212010 0 5 years 162015 1082014 $88566000 10003800$ 7010625$ 30 70 8Oil Product Dist 5760227$ National Waste Inc 1250398$
Js Quality Construction 6252009 0 3 years 772012 482012 150000000$ 27396730$ -$ 35 0 0
ConsultingGovernment Relations
Boykins amp Schneider 10232008 0 MTM 4302010 1302010 7200000$ 6300000$ -$ 35 0 00
Al Flores
Locke Lord Bissell amp Liddell 11292007 0 MTM 912010 632010 3600000$ 2700000$ 3150000$ 35 0 0
Video Production
Giant Video Productions (PO 70493) 9182007 2 1 year 8312010 622010 27500000$ 27483330$ 6977200$ 10 25 25
Gasoline Media 6977200$
Temporary Services
Precision Task Group 4232009 2 1 year 562010 252010 35803269$ 35803269$ -$ 20 0 0
Possible Missions
Spearhead Group Inc 4232009 2 1 year 562010 252010 62307082$ 62307082$ -$ 20 0 0
All-N-One Services LLC
Job Order Services
Page 1 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Fort Bend Mechanical (09-04) 12112008 0 1 year 12312009 1022009 521273700$ 473055375$ 168201643$ 35 36 32
MLG Construction 750000$
Cornerstone Construction 4172000$
Correct Door 47500$
ERM Services 1323640$
KampP Manufacturing 1450000$
PME 681571$
Super Wash 4547500$
Js Quality 31788160$
General Works 27033400$
Distrib Aire Inc 4500000$
PRC Roofing 31005300$
Demco-Houston Demolition 11575022$
Liqua Tech 755000$
Johnston LLC 1000000$
Full Moon Services 2230000$
Rice amp Gardner Consultants 1000000$
Chavez Service Companies 1300000$
Quality Service Flooring 393000$
Quality Welding amp Boiler Works 3126750$
Mighty Works Signage 33095000$
Universal Sheet Metal 5310200$
Structure Design 1117600$
KBR 12112008 0 1 year 12312009 1022009 170814600$ 245450640$ 140962218$ 35 57 83
PAK Construction 2343200$
Tejas Electrical Services 17805550$
Stanley Access Technologies 1455000$
Door King 82500$
Montgomery amp Associates 2455140$
Foster Fence 488300$
Baseline Paving amp Construction 5591300$
Texan Floor Services 1843394$
Hill amp Stewart 336650$
Neon Electric 1586100$
Firetron Inc 5617700$
Lankford Mechanical Services 2239124$
ERC Consultants 500000$
Network Cabling Services 6084841$
Har-Con Mechanical Services 2082600$
Basic Builders 10877594$
CAPCO Services 28167900$
Page 2 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
SH Electric 6750000$
Arc Light Electric 2700900$
Baker Painting and Wall Covering 4171000$
Global Parking Solutions 7925000$
Brandt Electrical Services 1408425$
Spring Equipment Company 27400000$
Kotter Fire Protection 1050000$
RHJ 12112008 0 1 year 12312009 1022009 232989201$ 234731913$ 55634871$ 35 24 24
Jamail amp Smith (10-06B) 3312011 12312010 73725300$ 8445289$ -$ 35 0 0
Horizon Targa (10-06A) 3312011 12312010 54554524$ 2793523$ -$ 35 0 0
Telecommunications
ATampT Data Communications 11152007 1 3 years 11292010 8312010 192445800$ 265695108$ -$ 10 0 0
WCW International
BradLink LLC
Devolve Corp
Global Times Inc 8282008 0 1 year 12172010 9182010 201714000$ 71142500$ -$ 35 0 0
Translation Services
Caputure It Unlimited (PO 71166) 1282010 1272013 10292012 480000000$ 54813700$ 12270750$ 224 256
Jennifer Meyers 4295250$
Leah Halm 4590500$
Lucie Velasquez 3385000$
Communications Access Ability Group 1282010 3 years 1222013 10242012 270000000$ 86610875$ -$ 15 00 00
Promotional Services
Jack Nadel Inc 10262006 2 1 year 8312011 622011 19483000$ 27309790$ 2505916$ 10 9 129
Ace Screen Printing 646250$
Unlimited Custom Embroidery 622066$
Nine Other Vendors Combined 1237600$
Buffalo Specialties 10262006 2 1 year 8312011 622011 $19483000 $15986193 -$ 10 0 00
Prodigi
Texas Art
Awards amp Trophies
Page 3 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Keepers Unlimited
Academy Awards 10262006 8312011 622011 19483000$ $1290921 10
TOTAL $4335628181 672703380$
ImportantAll amounts reflects payments made from 912009 to the current date listed in the header excluding disbursements without a purchase order
For ALL payments made to each vendor including activity before the current fiscal year (up to 3 years) including disbursements without purchase orders see Total Payments to Best Efforts Vendors for Contracts over $100000
Aramark PO s 62132 and 71574
Fort Bend Activity not reflective of Project 10-06 10-06 no activity
Third year of contract covering 9109-7312010
New PO covering 912009-7232010
Page 4 of 4
EXHIBIT 1a
In an attempt to clarify variances in payments to YaffeDeutser and Reliant Business Products as it appears in Exhibit 1a titled Best Efforts Compliance Summary Active Contracts Over $100000 Activity As of 9142010 what follows is a brief explanation for consideration purposes
Media Communications Support Services YaffeDeutser
The YaffeDeutser contract amount totals $117 million (for the three year contract term $570000
annually) This amount is for the execution of marketing services only The contract allows
YaffeDeutser to negotiate and leverage mediacommunication buys up to $25 million annually on
behalf of HCC Pursuant to the contract YaffeeDeutser does not receive commissions or markup for
any mediacommunication purchases
As of FYE 2009 ndash 2010 the record provides that the expenditure for ldquomedia buysrdquo totals
$2217873 This amount does not represent consulting fees paid to YaffeDeutser
The aggregated expenditure for consulting services and media buys is $2787873 as of FYE
2009 ndash 2010
The marginal difference in the numbers reported in the compliance summary (approximately $70k) is
likely due to timing differences in issuing query dates
Office Supplies Reliant Business Products The original contract amount for Reliant Business Products (ldquoRBPrdquo) as reported in Exhibit 1a is
$259734 The variance between the contract amount (ie $48034225) and the total amount paid
represents items that were not part of the original RBP market basket (ie most commonly purchased
items that are under contract) The $48034225 represents additional (off contract) items that were
competitively purchased using an informal quote procurement process
II
) ACTION ITEM
Meeting Date February 26 2009
Committee Finance
ITEM NO ITEM TITLE PRESENTER
Approve Communications Services Mary SpanglerII 4 Contract with YaffelDeutser Daniel Seymou r
IJ
RECOMMENDATION Authorize the Chancellor to negotiate a three (3) year contract with YaffelDeutser for communications services that allows the vendor to negotiate and leverage mediacommunication buys up to $25 millron annually on b3half of HCC YaffeIDeutser will be paid a fee of $47500 monthly for services and expenses YaffelDeutser will not receive commission or markup cost for mediacommunication buys
IJ STRATEGIC GOAL ALIGNMENT Goal Accountability and Strategic Decision-making
II II Strategy 11 - Ensure that all HCC efforts including its vision strategic plan decision-making
processes and allocation of resources are conducted and assessed within the framework established by the institutions core values
Goal Effective Communications
II Strategy 8 - Develop and articulate a strong relevant and consistent identity with appropriate communication strategies
DISCRIPTION OR BACKGROUNDIII Ten (10) proposals were received and seven (7) were responsive to the RFP requirements
II The college has established an on-going calendar for communications and mediamarketing This includes information materials class schedules announcements public service announcements educational engagement actions marketing commerCials brochures and handouts This contract would ensure that the college could leverage its buying power in print media TV newspapers III periodicals etc to reach all demographic segments of the college service area and some national coverage
II II
212312009519 PM
()
SUMMARY OF PROCUREMENT BOARD ACTION ITEM
PROJECT TITLE Media and Communications Support Services
PROJECT NO 09-20
PROCUREMENT METHOD Request for Proposal (Overall Best Value for Servicts)
PROJECT MANAGER Daniel Seymour Vice-ChancellorPlanning amp Institutional Effectiveness
NAME OF BUYER Pam Ferreira Senior Buyer
PURPOSE This contract requires the contractor to provide Media and Communications Support Services on an as needed basis
SUGGESTED VENDOR YaffeDeutser 1330 Post Oak Blvd Suite 1350 Houston Texas 77056
Vollmer Public Relations Inc 808 Travis Suite 501 Houston Texas 77002
CONTRACT TERM Three (3) Years
This procurement was advertised in the following ntwspapers onADVERTISEMENT the dates indicated
The Houston Chronicle January 28 amp February 42009 African American News February 4 2009
El Dia February 4 2009 Voice of Asia February 4 2009
INTERNAL DISTRIBUTION The solicitation was distributed to the following on May 122008
bull Houston Minority Business Council bull Texas State Procurement Site bull HCCS Purchasing Department Web Site
SOLJCITATION INFORMATION
COMPETITIVE
EVALUATION PROCESS
PRlORHCCS EXPERIENCE
SMALL BUSINESS GOAL
Request for Proposal No 09-20 was issued on January 28 2(J(Jl) to
Three hundred and sixty-nine (369) prospective proposers via cshy
rnai I noti fication
yes (See Evaluation Results Attached)
Seven (7) proposals were reviewed in response to the RFP Each proposal was reviewed by an evaluation team consisting of representatives from various areas of the System in accordance with the evaluation criteria specified in the solicitation documents Based on these technical reviews the finns were ranked as follows
I YaffeDeutser 2 Vollmer Public Relations Inc 3 Stanandlou 4 Boone Deleon 5 C amp M Marketing 6 Gemstone 7 Kenna
yes
Best Effort
Rtv 119109
Exhibit 2
A Total Spend through Purchase Orders
Fiscal Years 2011 - $5701993667 2010 - $6411490598 2009 - $6349328388 2008 - $6883074217 2007 - $9046545085
B Total Spend on Small Business (for the past five years)
Fiscal Year 2011 - $1535571871 2010 - $1285516216 2009 - $1616474763 2008 - $1777966626
2007 - $1921922576
C 1 Total Spend on Firms Outside of Texas
Fiscal Years 2011 - $1456677771 2010 - $1563321193 2009 - $1569638739 2008 - $1470606427 2007 - $1708289832
Exhibit 2
C
2 Total Spend ndash Firms in Houston Region
HCC does not currently track total spent with individual businesses by ldquoservice areardquo However the following information was segregated as part of the Greater Houston Region (using zip codes beginning with 77xxx) Fiscal Years 2011 - $3522184435 2010 - $4254208582 2009 - $4065688265 2008 - $4663407366 2007 - $6031328715
Exhibit 3
Stake Holder Description Vendor Name Contract ValueSmall Business
ParticipationBoard
Approval DatePayments
1 Building Operations Leasing Agent for 31003200 Main St Trione And Gordon LLP TBD NA NA 61373054 2 Construction amp Program Stafford Campus Renovations - Bldg B Miner-Dederick Constructors Inc 326850400 25 11102011 000 3 Facilities Architectural Consulting IDG LLC 77041200 BE 11242003 127222877 4 Facilities ArchitecturalEngineering Service 3D International Inc 58500000 25 02242005 61130674 5 Facilities ArchitecturalEngineering Service AUTOARCH Architects LLC 54600000 25 02242005 162377685 6 Facilities ArchitecturalEngineering Service Harrison Kornberg Architects 119201300 25 02242005 43559081 7 Facilities ArchitecturalEngineering Service Hellmuth Obata+Kassabaum Inc 125677500 25 06012006 125672741 8 Facilities ArchitecturalEngineering Service Hermes Architects 113708700 25 02242005 115568806 9 Facilities ArchitecturalEngineering Service Kirksey Architecture 119000000 25 02242005 87750632 10 Facilities ArchitecturalEngineering Service Page Southerland Page 61620000 25 02242005 84902219 11 Facilities ArchitecturalEngineering Service PBK Architects Inc 21000000 25 02242005 34402529 12 Facilities ArchitecturalEngineering Service PDG Architects 41780000 25 02242005 49261464 13 Facilities ArchitecturalEngineering Service Rey de la Reza Architects Inc 81960300 25 02242005 96170015 14 Facilities ArchitecturalEngineering Service SHW Group LLP 73000000 25 02242005 74579458 15 Facilities CM-at-Risk Services Durotech Inc General Contractor 1734738000 25 03302006 1667851219 16 Facilities CM-at-Risk Services JEDunn Group 3763105200 25 03302006 3992161772 17 Facilities CM-at-Risk Services Miner-Dederick Constructors Inc 2654424300 25 10202005 2773437807
18 Facilities CM-at-Risk ServicesSatterfield amp Pontikes Construction Inc 2184029900 25 10202005 3115101067
19 Facilities CM-at-Risk Services Skanska USA Building Inc 1371616300 20 06142007 1343751700 20 Facilities CM-at-Risk Services Tellepsen Builders TBD 5 12112006 2124768760 21 Facilities Early College High School AUTOARCH Architects LLC TBD NA 12172009 80000000
22 Facilities Energy Savings Performance Contract Services Chevron Energy Solutions 1410000000 40 05212009 602847200
23 Facilities Lease for ENCO AlarmBanc of America Leasing amp Capital LLC 102112500 NA 02282002 180198400
24 Facilities Site Improvements- Wille Gay Hall Miner-Dederick Constructors Inc 120000000 35 10152009 135134610 25 Facilities Strategic Initiative Planning Llewelyn-Davies Sahni TBD 25 12012006 1894456739 26 Facilities Surveying Services JNS Consulting Engineers Inc TBD 25 02242005 2494000 27 Facilities Surveying Services Landtech Consultants Inc TBD 25 02242005 13361098 28 Facilities Surveying Services Survcon Inc TBD 25 02242005 9215162 29 Facilities Surveying Services Teran Group TBD 25 02242005 32330515 30 Facilities Surveying Services TSC Engineering Company TBD 25 02242005 900000 31 Facilities Surveying Services United Engineers Inc TBD 25 02242005 5907500 32 Facilities Surveying Services Weisser Engineering Co Inc TBD 25 02242005 8443460
33 Facilities Utilities Audit Consulting Acclaim Energy LTD TBD BE 09182007 No vendor
34 Southwest CollegeContracted Engineer Services Municipal and Educational Channel (METV) Noslar TI Inc 7759500 NA 08252008 3200000
35 Southwest College Lease of Alief Center Bank of Oklahoma 84313200 BE 07252002 404341600
36 Southeast CollegeConstruction Services- SE College Workforce Building Tribble amp Stephens Construction 726239800 35 09232010 595082622
37 System 3200 Main St Parking Garage Build-Out Horizon Group 161390000 35 012012011 146237974 38 Building Operations Coffee Services Jays Beverage 2964618 BE NA 10443665 39 Continuing Education Online Educational Courses for Web Based Education To Go TBD NA NA 28748950 40 Library System Bibliographic Services Baker amp Taylor Company 500000000 NA 07222004 264717759 41 Library-System Amigos OCLC Network Services Amigos Library Services 8400000 NA 07142004 59853226
42 Southwest CollegeConstruction Manager At Risk Services for HCC Alief Early College HS Parking Garage Tribble amp Stephens Construction 1299698000 25 11092009 1299698000
43 System Depository Bank Services Bank of America- Merrill Lynch 5341700 BE 10262006 13878600 44 System Police Department 800 MGHZ Radio System Harris County Treasurer 7722900 NA 07012002 34096120 45 Facilities San Jacinto Memorial Building Renovation (AampE BRW 250900000 35 12152011 000
TBD - Term agreements used on as needed basis - at time of award may not have included a projected spend
NA - Not Applicable
Contracts Labeled as On-GoingAs of 22312
BE - Best Effort
LEGENDNOTE CIP-related contracts were previously labeled as on-going given they were to be completed as projects over a determined period of time under the CIP program The majority of the items noted above are now complete Staff is actively working to reconcile close-out documents for contract administration purposes and a final report will be provided within a week
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Fort Bend Mechanical (09-04) 12112008 0 1 year 12312009 1022009 521273700$ 473055375$ 168201643$ 35 36 32
MLG Construction 750000$
Cornerstone Construction 4172000$
Correct Door 47500$
ERM Services 1323640$
KampP Manufacturing 1450000$
PME 681571$
Super Wash 4547500$
Js Quality 31788160$
General Works 27033400$
Distrib Aire Inc 4500000$
PRC Roofing 31005300$
Demco-Houston Demolition 11575022$
Liqua Tech 755000$
Johnston LLC 1000000$
Full Moon Services 2230000$
Rice amp Gardner Consultants 1000000$
Chavez Service Companies 1300000$
Quality Service Flooring 393000$
Quality Welding amp Boiler Works 3126750$
Mighty Works Signage 33095000$
Universal Sheet Metal 5310200$
Structure Design 1117600$
KBR 12112008 0 1 year 12312009 1022009 170814600$ 245450640$ 140962218$ 35 57 83
PAK Construction 2343200$
Tejas Electrical Services 17805550$
Stanley Access Technologies 1455000$
Door King 82500$
Montgomery amp Associates 2455140$
Foster Fence 488300$
Baseline Paving amp Construction 5591300$
Texan Floor Services 1843394$
Hill amp Stewart 336650$
Neon Electric 1586100$
Firetron Inc 5617700$
Lankford Mechanical Services 2239124$
ERC Consultants 500000$
Network Cabling Services 6084841$
Har-Con Mechanical Services 2082600$
Basic Builders 10877594$
CAPCO Services 28167900$
Page 2 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
SH Electric 6750000$
Arc Light Electric 2700900$
Baker Painting and Wall Covering 4171000$
Global Parking Solutions 7925000$
Brandt Electrical Services 1408425$
Spring Equipment Company 27400000$
Kotter Fire Protection 1050000$
RHJ 12112008 0 1 year 12312009 1022009 232989201$ 234731913$ 55634871$ 35 24 24
Jamail amp Smith (10-06B) 3312011 12312010 73725300$ 8445289$ -$ 35 0 0
Horizon Targa (10-06A) 3312011 12312010 54554524$ 2793523$ -$ 35 0 0
Telecommunications
ATampT Data Communications 11152007 1 3 years 11292010 8312010 192445800$ 265695108$ -$ 10 0 0
WCW International
BradLink LLC
Devolve Corp
Global Times Inc 8282008 0 1 year 12172010 9182010 201714000$ 71142500$ -$ 35 0 0
Translation Services
Caputure It Unlimited (PO 71166) 1282010 1272013 10292012 480000000$ 54813700$ 12270750$ 224 256
Jennifer Meyers 4295250$
Leah Halm 4590500$
Lucie Velasquez 3385000$
Communications Access Ability Group 1282010 3 years 1222013 10242012 270000000$ 86610875$ -$ 15 00 00
Promotional Services
Jack Nadel Inc 10262006 2 1 year 8312011 622011 19483000$ 27309790$ 2505916$ 10 9 129
Ace Screen Printing 646250$
Unlimited Custom Embroidery 622066$
Nine Other Vendors Combined 1237600$
Buffalo Specialties 10262006 2 1 year 8312011 622011 $19483000 $15986193 -$ 10 0 00
Prodigi
Texas Art
Awards amp Trophies
Page 3 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Keepers Unlimited
Academy Awards 10262006 8312011 622011 19483000$ $1290921 10
TOTAL $4335628181 672703380$
ImportantAll amounts reflects payments made from 912009 to the current date listed in the header excluding disbursements without a purchase order
For ALL payments made to each vendor including activity before the current fiscal year (up to 3 years) including disbursements without purchase orders see Total Payments to Best Efforts Vendors for Contracts over $100000
Aramark PO s 62132 and 71574
Fort Bend Activity not reflective of Project 10-06 10-06 no activity
Third year of contract covering 9109-7312010
New PO covering 912009-7232010
Page 4 of 4
EXHIBIT 1a
In an attempt to clarify variances in payments to YaffeDeutser and Reliant Business Products as it appears in Exhibit 1a titled Best Efforts Compliance Summary Active Contracts Over $100000 Activity As of 9142010 what follows is a brief explanation for consideration purposes
Media Communications Support Services YaffeDeutser
The YaffeDeutser contract amount totals $117 million (for the three year contract term $570000
annually) This amount is for the execution of marketing services only The contract allows
YaffeDeutser to negotiate and leverage mediacommunication buys up to $25 million annually on
behalf of HCC Pursuant to the contract YaffeeDeutser does not receive commissions or markup for
any mediacommunication purchases
As of FYE 2009 ndash 2010 the record provides that the expenditure for ldquomedia buysrdquo totals
$2217873 This amount does not represent consulting fees paid to YaffeDeutser
The aggregated expenditure for consulting services and media buys is $2787873 as of FYE
2009 ndash 2010
The marginal difference in the numbers reported in the compliance summary (approximately $70k) is
likely due to timing differences in issuing query dates
Office Supplies Reliant Business Products The original contract amount for Reliant Business Products (ldquoRBPrdquo) as reported in Exhibit 1a is
$259734 The variance between the contract amount (ie $48034225) and the total amount paid
represents items that were not part of the original RBP market basket (ie most commonly purchased
items that are under contract) The $48034225 represents additional (off contract) items that were
competitively purchased using an informal quote procurement process
II
) ACTION ITEM
Meeting Date February 26 2009
Committee Finance
ITEM NO ITEM TITLE PRESENTER
Approve Communications Services Mary SpanglerII 4 Contract with YaffelDeutser Daniel Seymou r
IJ
RECOMMENDATION Authorize the Chancellor to negotiate a three (3) year contract with YaffelDeutser for communications services that allows the vendor to negotiate and leverage mediacommunication buys up to $25 millron annually on b3half of HCC YaffeIDeutser will be paid a fee of $47500 monthly for services and expenses YaffelDeutser will not receive commission or markup cost for mediacommunication buys
IJ STRATEGIC GOAL ALIGNMENT Goal Accountability and Strategic Decision-making
II II Strategy 11 - Ensure that all HCC efforts including its vision strategic plan decision-making
processes and allocation of resources are conducted and assessed within the framework established by the institutions core values
Goal Effective Communications
II Strategy 8 - Develop and articulate a strong relevant and consistent identity with appropriate communication strategies
DISCRIPTION OR BACKGROUNDIII Ten (10) proposals were received and seven (7) were responsive to the RFP requirements
II The college has established an on-going calendar for communications and mediamarketing This includes information materials class schedules announcements public service announcements educational engagement actions marketing commerCials brochures and handouts This contract would ensure that the college could leverage its buying power in print media TV newspapers III periodicals etc to reach all demographic segments of the college service area and some national coverage
II II
212312009519 PM
()
SUMMARY OF PROCUREMENT BOARD ACTION ITEM
PROJECT TITLE Media and Communications Support Services
PROJECT NO 09-20
PROCUREMENT METHOD Request for Proposal (Overall Best Value for Servicts)
PROJECT MANAGER Daniel Seymour Vice-ChancellorPlanning amp Institutional Effectiveness
NAME OF BUYER Pam Ferreira Senior Buyer
PURPOSE This contract requires the contractor to provide Media and Communications Support Services on an as needed basis
SUGGESTED VENDOR YaffeDeutser 1330 Post Oak Blvd Suite 1350 Houston Texas 77056
Vollmer Public Relations Inc 808 Travis Suite 501 Houston Texas 77002
CONTRACT TERM Three (3) Years
This procurement was advertised in the following ntwspapers onADVERTISEMENT the dates indicated
The Houston Chronicle January 28 amp February 42009 African American News February 4 2009
El Dia February 4 2009 Voice of Asia February 4 2009
INTERNAL DISTRIBUTION The solicitation was distributed to the following on May 122008
bull Houston Minority Business Council bull Texas State Procurement Site bull HCCS Purchasing Department Web Site
SOLJCITATION INFORMATION
COMPETITIVE
EVALUATION PROCESS
PRlORHCCS EXPERIENCE
SMALL BUSINESS GOAL
Request for Proposal No 09-20 was issued on January 28 2(J(Jl) to
Three hundred and sixty-nine (369) prospective proposers via cshy
rnai I noti fication
yes (See Evaluation Results Attached)
Seven (7) proposals were reviewed in response to the RFP Each proposal was reviewed by an evaluation team consisting of representatives from various areas of the System in accordance with the evaluation criteria specified in the solicitation documents Based on these technical reviews the finns were ranked as follows
I YaffeDeutser 2 Vollmer Public Relations Inc 3 Stanandlou 4 Boone Deleon 5 C amp M Marketing 6 Gemstone 7 Kenna
yes
Best Effort
Rtv 119109
Exhibit 2
A Total Spend through Purchase Orders
Fiscal Years 2011 - $5701993667 2010 - $6411490598 2009 - $6349328388 2008 - $6883074217 2007 - $9046545085
B Total Spend on Small Business (for the past five years)
Fiscal Year 2011 - $1535571871 2010 - $1285516216 2009 - $1616474763 2008 - $1777966626
2007 - $1921922576
C 1 Total Spend on Firms Outside of Texas
Fiscal Years 2011 - $1456677771 2010 - $1563321193 2009 - $1569638739 2008 - $1470606427 2007 - $1708289832
Exhibit 2
C
2 Total Spend ndash Firms in Houston Region
HCC does not currently track total spent with individual businesses by ldquoservice areardquo However the following information was segregated as part of the Greater Houston Region (using zip codes beginning with 77xxx) Fiscal Years 2011 - $3522184435 2010 - $4254208582 2009 - $4065688265 2008 - $4663407366 2007 - $6031328715
Exhibit 3
Stake Holder Description Vendor Name Contract ValueSmall Business
ParticipationBoard
Approval DatePayments
1 Building Operations Leasing Agent for 31003200 Main St Trione And Gordon LLP TBD NA NA 61373054 2 Construction amp Program Stafford Campus Renovations - Bldg B Miner-Dederick Constructors Inc 326850400 25 11102011 000 3 Facilities Architectural Consulting IDG LLC 77041200 BE 11242003 127222877 4 Facilities ArchitecturalEngineering Service 3D International Inc 58500000 25 02242005 61130674 5 Facilities ArchitecturalEngineering Service AUTOARCH Architects LLC 54600000 25 02242005 162377685 6 Facilities ArchitecturalEngineering Service Harrison Kornberg Architects 119201300 25 02242005 43559081 7 Facilities ArchitecturalEngineering Service Hellmuth Obata+Kassabaum Inc 125677500 25 06012006 125672741 8 Facilities ArchitecturalEngineering Service Hermes Architects 113708700 25 02242005 115568806 9 Facilities ArchitecturalEngineering Service Kirksey Architecture 119000000 25 02242005 87750632 10 Facilities ArchitecturalEngineering Service Page Southerland Page 61620000 25 02242005 84902219 11 Facilities ArchitecturalEngineering Service PBK Architects Inc 21000000 25 02242005 34402529 12 Facilities ArchitecturalEngineering Service PDG Architects 41780000 25 02242005 49261464 13 Facilities ArchitecturalEngineering Service Rey de la Reza Architects Inc 81960300 25 02242005 96170015 14 Facilities ArchitecturalEngineering Service SHW Group LLP 73000000 25 02242005 74579458 15 Facilities CM-at-Risk Services Durotech Inc General Contractor 1734738000 25 03302006 1667851219 16 Facilities CM-at-Risk Services JEDunn Group 3763105200 25 03302006 3992161772 17 Facilities CM-at-Risk Services Miner-Dederick Constructors Inc 2654424300 25 10202005 2773437807
18 Facilities CM-at-Risk ServicesSatterfield amp Pontikes Construction Inc 2184029900 25 10202005 3115101067
19 Facilities CM-at-Risk Services Skanska USA Building Inc 1371616300 20 06142007 1343751700 20 Facilities CM-at-Risk Services Tellepsen Builders TBD 5 12112006 2124768760 21 Facilities Early College High School AUTOARCH Architects LLC TBD NA 12172009 80000000
22 Facilities Energy Savings Performance Contract Services Chevron Energy Solutions 1410000000 40 05212009 602847200
23 Facilities Lease for ENCO AlarmBanc of America Leasing amp Capital LLC 102112500 NA 02282002 180198400
24 Facilities Site Improvements- Wille Gay Hall Miner-Dederick Constructors Inc 120000000 35 10152009 135134610 25 Facilities Strategic Initiative Planning Llewelyn-Davies Sahni TBD 25 12012006 1894456739 26 Facilities Surveying Services JNS Consulting Engineers Inc TBD 25 02242005 2494000 27 Facilities Surveying Services Landtech Consultants Inc TBD 25 02242005 13361098 28 Facilities Surveying Services Survcon Inc TBD 25 02242005 9215162 29 Facilities Surveying Services Teran Group TBD 25 02242005 32330515 30 Facilities Surveying Services TSC Engineering Company TBD 25 02242005 900000 31 Facilities Surveying Services United Engineers Inc TBD 25 02242005 5907500 32 Facilities Surveying Services Weisser Engineering Co Inc TBD 25 02242005 8443460
33 Facilities Utilities Audit Consulting Acclaim Energy LTD TBD BE 09182007 No vendor
34 Southwest CollegeContracted Engineer Services Municipal and Educational Channel (METV) Noslar TI Inc 7759500 NA 08252008 3200000
35 Southwest College Lease of Alief Center Bank of Oklahoma 84313200 BE 07252002 404341600
36 Southeast CollegeConstruction Services- SE College Workforce Building Tribble amp Stephens Construction 726239800 35 09232010 595082622
37 System 3200 Main St Parking Garage Build-Out Horizon Group 161390000 35 012012011 146237974 38 Building Operations Coffee Services Jays Beverage 2964618 BE NA 10443665 39 Continuing Education Online Educational Courses for Web Based Education To Go TBD NA NA 28748950 40 Library System Bibliographic Services Baker amp Taylor Company 500000000 NA 07222004 264717759 41 Library-System Amigos OCLC Network Services Amigos Library Services 8400000 NA 07142004 59853226
42 Southwest CollegeConstruction Manager At Risk Services for HCC Alief Early College HS Parking Garage Tribble amp Stephens Construction 1299698000 25 11092009 1299698000
43 System Depository Bank Services Bank of America- Merrill Lynch 5341700 BE 10262006 13878600 44 System Police Department 800 MGHZ Radio System Harris County Treasurer 7722900 NA 07012002 34096120 45 Facilities San Jacinto Memorial Building Renovation (AampE BRW 250900000 35 12152011 000
TBD - Term agreements used on as needed basis - at time of award may not have included a projected spend
NA - Not Applicable
Contracts Labeled as On-GoingAs of 22312
BE - Best Effort
LEGENDNOTE CIP-related contracts were previously labeled as on-going given they were to be completed as projects over a determined period of time under the CIP program The majority of the items noted above are now complete Staff is actively working to reconcile close-out documents for contract administration purposes and a final report will be provided within a week
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
SH Electric 6750000$
Arc Light Electric 2700900$
Baker Painting and Wall Covering 4171000$
Global Parking Solutions 7925000$
Brandt Electrical Services 1408425$
Spring Equipment Company 27400000$
Kotter Fire Protection 1050000$
RHJ 12112008 0 1 year 12312009 1022009 232989201$ 234731913$ 55634871$ 35 24 24
Jamail amp Smith (10-06B) 3312011 12312010 73725300$ 8445289$ -$ 35 0 0
Horizon Targa (10-06A) 3312011 12312010 54554524$ 2793523$ -$ 35 0 0
Telecommunications
ATampT Data Communications 11152007 1 3 years 11292010 8312010 192445800$ 265695108$ -$ 10 0 0
WCW International
BradLink LLC
Devolve Corp
Global Times Inc 8282008 0 1 year 12172010 9182010 201714000$ 71142500$ -$ 35 0 0
Translation Services
Caputure It Unlimited (PO 71166) 1282010 1272013 10292012 480000000$ 54813700$ 12270750$ 224 256
Jennifer Meyers 4295250$
Leah Halm 4590500$
Lucie Velasquez 3385000$
Communications Access Ability Group 1282010 3 years 1222013 10242012 270000000$ 86610875$ -$ 15 00 00
Promotional Services
Jack Nadel Inc 10262006 2 1 year 8312011 622011 19483000$ 27309790$ 2505916$ 10 9 129
Ace Screen Printing 646250$
Unlimited Custom Embroidery 622066$
Nine Other Vendors Combined 1237600$
Buffalo Specialties 10262006 2 1 year 8312011 622011 $19483000 $15986193 -$ 10 0 00
Prodigi
Texas Art
Awards amp Trophies
Page 3 of 4
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Keepers Unlimited
Academy Awards 10262006 8312011 622011 19483000$ $1290921 10
TOTAL $4335628181 672703380$
ImportantAll amounts reflects payments made from 912009 to the current date listed in the header excluding disbursements without a purchase order
For ALL payments made to each vendor including activity before the current fiscal year (up to 3 years) including disbursements without purchase orders see Total Payments to Best Efforts Vendors for Contracts over $100000
Aramark PO s 62132 and 71574
Fort Bend Activity not reflective of Project 10-06 10-06 no activity
Third year of contract covering 9109-7312010
New PO covering 912009-7232010
Page 4 of 4
EXHIBIT 1a
In an attempt to clarify variances in payments to YaffeDeutser and Reliant Business Products as it appears in Exhibit 1a titled Best Efforts Compliance Summary Active Contracts Over $100000 Activity As of 9142010 what follows is a brief explanation for consideration purposes
Media Communications Support Services YaffeDeutser
The YaffeDeutser contract amount totals $117 million (for the three year contract term $570000
annually) This amount is for the execution of marketing services only The contract allows
YaffeDeutser to negotiate and leverage mediacommunication buys up to $25 million annually on
behalf of HCC Pursuant to the contract YaffeeDeutser does not receive commissions or markup for
any mediacommunication purchases
As of FYE 2009 ndash 2010 the record provides that the expenditure for ldquomedia buysrdquo totals
$2217873 This amount does not represent consulting fees paid to YaffeDeutser
The aggregated expenditure for consulting services and media buys is $2787873 as of FYE
2009 ndash 2010
The marginal difference in the numbers reported in the compliance summary (approximately $70k) is
likely due to timing differences in issuing query dates
Office Supplies Reliant Business Products The original contract amount for Reliant Business Products (ldquoRBPrdquo) as reported in Exhibit 1a is
$259734 The variance between the contract amount (ie $48034225) and the total amount paid
represents items that were not part of the original RBP market basket (ie most commonly purchased
items that are under contract) The $48034225 represents additional (off contract) items that were
competitively purchased using an informal quote procurement process
II
) ACTION ITEM
Meeting Date February 26 2009
Committee Finance
ITEM NO ITEM TITLE PRESENTER
Approve Communications Services Mary SpanglerII 4 Contract with YaffelDeutser Daniel Seymou r
IJ
RECOMMENDATION Authorize the Chancellor to negotiate a three (3) year contract with YaffelDeutser for communications services that allows the vendor to negotiate and leverage mediacommunication buys up to $25 millron annually on b3half of HCC YaffeIDeutser will be paid a fee of $47500 monthly for services and expenses YaffelDeutser will not receive commission or markup cost for mediacommunication buys
IJ STRATEGIC GOAL ALIGNMENT Goal Accountability and Strategic Decision-making
II II Strategy 11 - Ensure that all HCC efforts including its vision strategic plan decision-making
processes and allocation of resources are conducted and assessed within the framework established by the institutions core values
Goal Effective Communications
II Strategy 8 - Develop and articulate a strong relevant and consistent identity with appropriate communication strategies
DISCRIPTION OR BACKGROUNDIII Ten (10) proposals were received and seven (7) were responsive to the RFP requirements
II The college has established an on-going calendar for communications and mediamarketing This includes information materials class schedules announcements public service announcements educational engagement actions marketing commerCials brochures and handouts This contract would ensure that the college could leverage its buying power in print media TV newspapers III periodicals etc to reach all demographic segments of the college service area and some national coverage
II II
212312009519 PM
()
SUMMARY OF PROCUREMENT BOARD ACTION ITEM
PROJECT TITLE Media and Communications Support Services
PROJECT NO 09-20
PROCUREMENT METHOD Request for Proposal (Overall Best Value for Servicts)
PROJECT MANAGER Daniel Seymour Vice-ChancellorPlanning amp Institutional Effectiveness
NAME OF BUYER Pam Ferreira Senior Buyer
PURPOSE This contract requires the contractor to provide Media and Communications Support Services on an as needed basis
SUGGESTED VENDOR YaffeDeutser 1330 Post Oak Blvd Suite 1350 Houston Texas 77056
Vollmer Public Relations Inc 808 Travis Suite 501 Houston Texas 77002
CONTRACT TERM Three (3) Years
This procurement was advertised in the following ntwspapers onADVERTISEMENT the dates indicated
The Houston Chronicle January 28 amp February 42009 African American News February 4 2009
El Dia February 4 2009 Voice of Asia February 4 2009
INTERNAL DISTRIBUTION The solicitation was distributed to the following on May 122008
bull Houston Minority Business Council bull Texas State Procurement Site bull HCCS Purchasing Department Web Site
SOLJCITATION INFORMATION
COMPETITIVE
EVALUATION PROCESS
PRlORHCCS EXPERIENCE
SMALL BUSINESS GOAL
Request for Proposal No 09-20 was issued on January 28 2(J(Jl) to
Three hundred and sixty-nine (369) prospective proposers via cshy
rnai I noti fication
yes (See Evaluation Results Attached)
Seven (7) proposals were reviewed in response to the RFP Each proposal was reviewed by an evaluation team consisting of representatives from various areas of the System in accordance with the evaluation criteria specified in the solicitation documents Based on these technical reviews the finns were ranked as follows
I YaffeDeutser 2 Vollmer Public Relations Inc 3 Stanandlou 4 Boone Deleon 5 C amp M Marketing 6 Gemstone 7 Kenna
yes
Best Effort
Rtv 119109
Exhibit 2
A Total Spend through Purchase Orders
Fiscal Years 2011 - $5701993667 2010 - $6411490598 2009 - $6349328388 2008 - $6883074217 2007 - $9046545085
B Total Spend on Small Business (for the past five years)
Fiscal Year 2011 - $1535571871 2010 - $1285516216 2009 - $1616474763 2008 - $1777966626
2007 - $1921922576
C 1 Total Spend on Firms Outside of Texas
Fiscal Years 2011 - $1456677771 2010 - $1563321193 2009 - $1569638739 2008 - $1470606427 2007 - $1708289832
Exhibit 2
C
2 Total Spend ndash Firms in Houston Region
HCC does not currently track total spent with individual businesses by ldquoservice areardquo However the following information was segregated as part of the Greater Houston Region (using zip codes beginning with 77xxx) Fiscal Years 2011 - $3522184435 2010 - $4254208582 2009 - $4065688265 2008 - $4663407366 2007 - $6031328715
Exhibit 3
Stake Holder Description Vendor Name Contract ValueSmall Business
ParticipationBoard
Approval DatePayments
1 Building Operations Leasing Agent for 31003200 Main St Trione And Gordon LLP TBD NA NA 61373054 2 Construction amp Program Stafford Campus Renovations - Bldg B Miner-Dederick Constructors Inc 326850400 25 11102011 000 3 Facilities Architectural Consulting IDG LLC 77041200 BE 11242003 127222877 4 Facilities ArchitecturalEngineering Service 3D International Inc 58500000 25 02242005 61130674 5 Facilities ArchitecturalEngineering Service AUTOARCH Architects LLC 54600000 25 02242005 162377685 6 Facilities ArchitecturalEngineering Service Harrison Kornberg Architects 119201300 25 02242005 43559081 7 Facilities ArchitecturalEngineering Service Hellmuth Obata+Kassabaum Inc 125677500 25 06012006 125672741 8 Facilities ArchitecturalEngineering Service Hermes Architects 113708700 25 02242005 115568806 9 Facilities ArchitecturalEngineering Service Kirksey Architecture 119000000 25 02242005 87750632 10 Facilities ArchitecturalEngineering Service Page Southerland Page 61620000 25 02242005 84902219 11 Facilities ArchitecturalEngineering Service PBK Architects Inc 21000000 25 02242005 34402529 12 Facilities ArchitecturalEngineering Service PDG Architects 41780000 25 02242005 49261464 13 Facilities ArchitecturalEngineering Service Rey de la Reza Architects Inc 81960300 25 02242005 96170015 14 Facilities ArchitecturalEngineering Service SHW Group LLP 73000000 25 02242005 74579458 15 Facilities CM-at-Risk Services Durotech Inc General Contractor 1734738000 25 03302006 1667851219 16 Facilities CM-at-Risk Services JEDunn Group 3763105200 25 03302006 3992161772 17 Facilities CM-at-Risk Services Miner-Dederick Constructors Inc 2654424300 25 10202005 2773437807
18 Facilities CM-at-Risk ServicesSatterfield amp Pontikes Construction Inc 2184029900 25 10202005 3115101067
19 Facilities CM-at-Risk Services Skanska USA Building Inc 1371616300 20 06142007 1343751700 20 Facilities CM-at-Risk Services Tellepsen Builders TBD 5 12112006 2124768760 21 Facilities Early College High School AUTOARCH Architects LLC TBD NA 12172009 80000000
22 Facilities Energy Savings Performance Contract Services Chevron Energy Solutions 1410000000 40 05212009 602847200
23 Facilities Lease for ENCO AlarmBanc of America Leasing amp Capital LLC 102112500 NA 02282002 180198400
24 Facilities Site Improvements- Wille Gay Hall Miner-Dederick Constructors Inc 120000000 35 10152009 135134610 25 Facilities Strategic Initiative Planning Llewelyn-Davies Sahni TBD 25 12012006 1894456739 26 Facilities Surveying Services JNS Consulting Engineers Inc TBD 25 02242005 2494000 27 Facilities Surveying Services Landtech Consultants Inc TBD 25 02242005 13361098 28 Facilities Surveying Services Survcon Inc TBD 25 02242005 9215162 29 Facilities Surveying Services Teran Group TBD 25 02242005 32330515 30 Facilities Surveying Services TSC Engineering Company TBD 25 02242005 900000 31 Facilities Surveying Services United Engineers Inc TBD 25 02242005 5907500 32 Facilities Surveying Services Weisser Engineering Co Inc TBD 25 02242005 8443460
33 Facilities Utilities Audit Consulting Acclaim Energy LTD TBD BE 09182007 No vendor
34 Southwest CollegeContracted Engineer Services Municipal and Educational Channel (METV) Noslar TI Inc 7759500 NA 08252008 3200000
35 Southwest College Lease of Alief Center Bank of Oklahoma 84313200 BE 07252002 404341600
36 Southeast CollegeConstruction Services- SE College Workforce Building Tribble amp Stephens Construction 726239800 35 09232010 595082622
37 System 3200 Main St Parking Garage Build-Out Horizon Group 161390000 35 012012011 146237974 38 Building Operations Coffee Services Jays Beverage 2964618 BE NA 10443665 39 Continuing Education Online Educational Courses for Web Based Education To Go TBD NA NA 28748950 40 Library System Bibliographic Services Baker amp Taylor Company 500000000 NA 07222004 264717759 41 Library-System Amigos OCLC Network Services Amigos Library Services 8400000 NA 07142004 59853226
42 Southwest CollegeConstruction Manager At Risk Services for HCC Alief Early College HS Parking Garage Tribble amp Stephens Construction 1299698000 25 11092009 1299698000
43 System Depository Bank Services Bank of America- Merrill Lynch 5341700 BE 10262006 13878600 44 System Police Department 800 MGHZ Radio System Harris County Treasurer 7722900 NA 07012002 34096120 45 Facilities San Jacinto Memorial Building Renovation (AampE BRW 250900000 35 12152011 000
TBD - Term agreements used on as needed basis - at time of award may not have included a projected spend
NA - Not Applicable
Contracts Labeled as On-GoingAs of 22312
BE - Best Effort
LEGENDNOTE CIP-related contracts were previously labeled as on-going given they were to be completed as projects over a determined period of time under the CIP program The majority of the items noted above are now complete Staff is actively working to reconcile close-out documents for contract administration purposes and a final report will be provided within a week
NON CIP CONTRACTS OVER $100000 SMALL BUSINESS COMPLIANCE SUMMARY (FYE 09012009-8312010) Activity as of 9142010
EXHIBIT 1
Project- Vendor Brd Appvd Started Renewals Term Length Exp Date Projected Bid DateProject Amount $$ Prime Paid $$Small Bus Paid
$$SB Goal Assigned
SB Percentage
of Prime Paid
SB Percentage of
Total Contract
Keepers Unlimited
Academy Awards 10262006 8312011 622011 19483000$ $1290921 10
TOTAL $4335628181 672703380$
ImportantAll amounts reflects payments made from 912009 to the current date listed in the header excluding disbursements without a purchase order
For ALL payments made to each vendor including activity before the current fiscal year (up to 3 years) including disbursements without purchase orders see Total Payments to Best Efforts Vendors for Contracts over $100000
Aramark PO s 62132 and 71574
Fort Bend Activity not reflective of Project 10-06 10-06 no activity
Third year of contract covering 9109-7312010
New PO covering 912009-7232010
Page 4 of 4
EXHIBIT 1a
In an attempt to clarify variances in payments to YaffeDeutser and Reliant Business Products as it appears in Exhibit 1a titled Best Efforts Compliance Summary Active Contracts Over $100000 Activity As of 9142010 what follows is a brief explanation for consideration purposes
Media Communications Support Services YaffeDeutser
The YaffeDeutser contract amount totals $117 million (for the three year contract term $570000
annually) This amount is for the execution of marketing services only The contract allows
YaffeDeutser to negotiate and leverage mediacommunication buys up to $25 million annually on
behalf of HCC Pursuant to the contract YaffeeDeutser does not receive commissions or markup for
any mediacommunication purchases
As of FYE 2009 ndash 2010 the record provides that the expenditure for ldquomedia buysrdquo totals
$2217873 This amount does not represent consulting fees paid to YaffeDeutser
The aggregated expenditure for consulting services and media buys is $2787873 as of FYE
2009 ndash 2010
The marginal difference in the numbers reported in the compliance summary (approximately $70k) is
likely due to timing differences in issuing query dates
Office Supplies Reliant Business Products The original contract amount for Reliant Business Products (ldquoRBPrdquo) as reported in Exhibit 1a is
$259734 The variance between the contract amount (ie $48034225) and the total amount paid
represents items that were not part of the original RBP market basket (ie most commonly purchased
items that are under contract) The $48034225 represents additional (off contract) items that were
competitively purchased using an informal quote procurement process
II
) ACTION ITEM
Meeting Date February 26 2009
Committee Finance
ITEM NO ITEM TITLE PRESENTER
Approve Communications Services Mary SpanglerII 4 Contract with YaffelDeutser Daniel Seymou r
IJ
RECOMMENDATION Authorize the Chancellor to negotiate a three (3) year contract with YaffelDeutser for communications services that allows the vendor to negotiate and leverage mediacommunication buys up to $25 millron annually on b3half of HCC YaffeIDeutser will be paid a fee of $47500 monthly for services and expenses YaffelDeutser will not receive commission or markup cost for mediacommunication buys
IJ STRATEGIC GOAL ALIGNMENT Goal Accountability and Strategic Decision-making
II II Strategy 11 - Ensure that all HCC efforts including its vision strategic plan decision-making
processes and allocation of resources are conducted and assessed within the framework established by the institutions core values
Goal Effective Communications
II Strategy 8 - Develop and articulate a strong relevant and consistent identity with appropriate communication strategies
DISCRIPTION OR BACKGROUNDIII Ten (10) proposals were received and seven (7) were responsive to the RFP requirements
II The college has established an on-going calendar for communications and mediamarketing This includes information materials class schedules announcements public service announcements educational engagement actions marketing commerCials brochures and handouts This contract would ensure that the college could leverage its buying power in print media TV newspapers III periodicals etc to reach all demographic segments of the college service area and some national coverage
II II
212312009519 PM
()
SUMMARY OF PROCUREMENT BOARD ACTION ITEM
PROJECT TITLE Media and Communications Support Services
PROJECT NO 09-20
PROCUREMENT METHOD Request for Proposal (Overall Best Value for Servicts)
PROJECT MANAGER Daniel Seymour Vice-ChancellorPlanning amp Institutional Effectiveness
NAME OF BUYER Pam Ferreira Senior Buyer
PURPOSE This contract requires the contractor to provide Media and Communications Support Services on an as needed basis
SUGGESTED VENDOR YaffeDeutser 1330 Post Oak Blvd Suite 1350 Houston Texas 77056
Vollmer Public Relations Inc 808 Travis Suite 501 Houston Texas 77002
CONTRACT TERM Three (3) Years
This procurement was advertised in the following ntwspapers onADVERTISEMENT the dates indicated
The Houston Chronicle January 28 amp February 42009 African American News February 4 2009
El Dia February 4 2009 Voice of Asia February 4 2009
INTERNAL DISTRIBUTION The solicitation was distributed to the following on May 122008
bull Houston Minority Business Council bull Texas State Procurement Site bull HCCS Purchasing Department Web Site
SOLJCITATION INFORMATION
COMPETITIVE
EVALUATION PROCESS
PRlORHCCS EXPERIENCE
SMALL BUSINESS GOAL
Request for Proposal No 09-20 was issued on January 28 2(J(Jl) to
Three hundred and sixty-nine (369) prospective proposers via cshy
rnai I noti fication
yes (See Evaluation Results Attached)
Seven (7) proposals were reviewed in response to the RFP Each proposal was reviewed by an evaluation team consisting of representatives from various areas of the System in accordance with the evaluation criteria specified in the solicitation documents Based on these technical reviews the finns were ranked as follows
I YaffeDeutser 2 Vollmer Public Relations Inc 3 Stanandlou 4 Boone Deleon 5 C amp M Marketing 6 Gemstone 7 Kenna
yes
Best Effort
Rtv 119109
Exhibit 2
A Total Spend through Purchase Orders
Fiscal Years 2011 - $5701993667 2010 - $6411490598 2009 - $6349328388 2008 - $6883074217 2007 - $9046545085
B Total Spend on Small Business (for the past five years)
Fiscal Year 2011 - $1535571871 2010 - $1285516216 2009 - $1616474763 2008 - $1777966626
2007 - $1921922576
C 1 Total Spend on Firms Outside of Texas
Fiscal Years 2011 - $1456677771 2010 - $1563321193 2009 - $1569638739 2008 - $1470606427 2007 - $1708289832
Exhibit 2
C
2 Total Spend ndash Firms in Houston Region
HCC does not currently track total spent with individual businesses by ldquoservice areardquo However the following information was segregated as part of the Greater Houston Region (using zip codes beginning with 77xxx) Fiscal Years 2011 - $3522184435 2010 - $4254208582 2009 - $4065688265 2008 - $4663407366 2007 - $6031328715
Exhibit 3
Stake Holder Description Vendor Name Contract ValueSmall Business
ParticipationBoard
Approval DatePayments
1 Building Operations Leasing Agent for 31003200 Main St Trione And Gordon LLP TBD NA NA 61373054 2 Construction amp Program Stafford Campus Renovations - Bldg B Miner-Dederick Constructors Inc 326850400 25 11102011 000 3 Facilities Architectural Consulting IDG LLC 77041200 BE 11242003 127222877 4 Facilities ArchitecturalEngineering Service 3D International Inc 58500000 25 02242005 61130674 5 Facilities ArchitecturalEngineering Service AUTOARCH Architects LLC 54600000 25 02242005 162377685 6 Facilities ArchitecturalEngineering Service Harrison Kornberg Architects 119201300 25 02242005 43559081 7 Facilities ArchitecturalEngineering Service Hellmuth Obata+Kassabaum Inc 125677500 25 06012006 125672741 8 Facilities ArchitecturalEngineering Service Hermes Architects 113708700 25 02242005 115568806 9 Facilities ArchitecturalEngineering Service Kirksey Architecture 119000000 25 02242005 87750632 10 Facilities ArchitecturalEngineering Service Page Southerland Page 61620000 25 02242005 84902219 11 Facilities ArchitecturalEngineering Service PBK Architects Inc 21000000 25 02242005 34402529 12 Facilities ArchitecturalEngineering Service PDG Architects 41780000 25 02242005 49261464 13 Facilities ArchitecturalEngineering Service Rey de la Reza Architects Inc 81960300 25 02242005 96170015 14 Facilities ArchitecturalEngineering Service SHW Group LLP 73000000 25 02242005 74579458 15 Facilities CM-at-Risk Services Durotech Inc General Contractor 1734738000 25 03302006 1667851219 16 Facilities CM-at-Risk Services JEDunn Group 3763105200 25 03302006 3992161772 17 Facilities CM-at-Risk Services Miner-Dederick Constructors Inc 2654424300 25 10202005 2773437807
18 Facilities CM-at-Risk ServicesSatterfield amp Pontikes Construction Inc 2184029900 25 10202005 3115101067
19 Facilities CM-at-Risk Services Skanska USA Building Inc 1371616300 20 06142007 1343751700 20 Facilities CM-at-Risk Services Tellepsen Builders TBD 5 12112006 2124768760 21 Facilities Early College High School AUTOARCH Architects LLC TBD NA 12172009 80000000
22 Facilities Energy Savings Performance Contract Services Chevron Energy Solutions 1410000000 40 05212009 602847200
23 Facilities Lease for ENCO AlarmBanc of America Leasing amp Capital LLC 102112500 NA 02282002 180198400
24 Facilities Site Improvements- Wille Gay Hall Miner-Dederick Constructors Inc 120000000 35 10152009 135134610 25 Facilities Strategic Initiative Planning Llewelyn-Davies Sahni TBD 25 12012006 1894456739 26 Facilities Surveying Services JNS Consulting Engineers Inc TBD 25 02242005 2494000 27 Facilities Surveying Services Landtech Consultants Inc TBD 25 02242005 13361098 28 Facilities Surveying Services Survcon Inc TBD 25 02242005 9215162 29 Facilities Surveying Services Teran Group TBD 25 02242005 32330515 30 Facilities Surveying Services TSC Engineering Company TBD 25 02242005 900000 31 Facilities Surveying Services United Engineers Inc TBD 25 02242005 5907500 32 Facilities Surveying Services Weisser Engineering Co Inc TBD 25 02242005 8443460
33 Facilities Utilities Audit Consulting Acclaim Energy LTD TBD BE 09182007 No vendor
34 Southwest CollegeContracted Engineer Services Municipal and Educational Channel (METV) Noslar TI Inc 7759500 NA 08252008 3200000
35 Southwest College Lease of Alief Center Bank of Oklahoma 84313200 BE 07252002 404341600
36 Southeast CollegeConstruction Services- SE College Workforce Building Tribble amp Stephens Construction 726239800 35 09232010 595082622
37 System 3200 Main St Parking Garage Build-Out Horizon Group 161390000 35 012012011 146237974 38 Building Operations Coffee Services Jays Beverage 2964618 BE NA 10443665 39 Continuing Education Online Educational Courses for Web Based Education To Go TBD NA NA 28748950 40 Library System Bibliographic Services Baker amp Taylor Company 500000000 NA 07222004 264717759 41 Library-System Amigos OCLC Network Services Amigos Library Services 8400000 NA 07142004 59853226
42 Southwest CollegeConstruction Manager At Risk Services for HCC Alief Early College HS Parking Garage Tribble amp Stephens Construction 1299698000 25 11092009 1299698000
43 System Depository Bank Services Bank of America- Merrill Lynch 5341700 BE 10262006 13878600 44 System Police Department 800 MGHZ Radio System Harris County Treasurer 7722900 NA 07012002 34096120 45 Facilities San Jacinto Memorial Building Renovation (AampE BRW 250900000 35 12152011 000
TBD - Term agreements used on as needed basis - at time of award may not have included a projected spend
NA - Not Applicable
Contracts Labeled as On-GoingAs of 22312
BE - Best Effort
LEGENDNOTE CIP-related contracts were previously labeled as on-going given they were to be completed as projects over a determined period of time under the CIP program The majority of the items noted above are now complete Staff is actively working to reconcile close-out documents for contract administration purposes and a final report will be provided within a week
EXHIBIT 1a
In an attempt to clarify variances in payments to YaffeDeutser and Reliant Business Products as it appears in Exhibit 1a titled Best Efforts Compliance Summary Active Contracts Over $100000 Activity As of 9142010 what follows is a brief explanation for consideration purposes
Media Communications Support Services YaffeDeutser
The YaffeDeutser contract amount totals $117 million (for the three year contract term $570000
annually) This amount is for the execution of marketing services only The contract allows
YaffeDeutser to negotiate and leverage mediacommunication buys up to $25 million annually on
behalf of HCC Pursuant to the contract YaffeeDeutser does not receive commissions or markup for
any mediacommunication purchases
As of FYE 2009 ndash 2010 the record provides that the expenditure for ldquomedia buysrdquo totals
$2217873 This amount does not represent consulting fees paid to YaffeDeutser
The aggregated expenditure for consulting services and media buys is $2787873 as of FYE
2009 ndash 2010
The marginal difference in the numbers reported in the compliance summary (approximately $70k) is
likely due to timing differences in issuing query dates
Office Supplies Reliant Business Products The original contract amount for Reliant Business Products (ldquoRBPrdquo) as reported in Exhibit 1a is
$259734 The variance between the contract amount (ie $48034225) and the total amount paid
represents items that were not part of the original RBP market basket (ie most commonly purchased
items that are under contract) The $48034225 represents additional (off contract) items that were
competitively purchased using an informal quote procurement process
II
) ACTION ITEM
Meeting Date February 26 2009
Committee Finance
ITEM NO ITEM TITLE PRESENTER
Approve Communications Services Mary SpanglerII 4 Contract with YaffelDeutser Daniel Seymou r
IJ
RECOMMENDATION Authorize the Chancellor to negotiate a three (3) year contract with YaffelDeutser for communications services that allows the vendor to negotiate and leverage mediacommunication buys up to $25 millron annually on b3half of HCC YaffeIDeutser will be paid a fee of $47500 monthly for services and expenses YaffelDeutser will not receive commission or markup cost for mediacommunication buys
IJ STRATEGIC GOAL ALIGNMENT Goal Accountability and Strategic Decision-making
II II Strategy 11 - Ensure that all HCC efforts including its vision strategic plan decision-making
processes and allocation of resources are conducted and assessed within the framework established by the institutions core values
Goal Effective Communications
II Strategy 8 - Develop and articulate a strong relevant and consistent identity with appropriate communication strategies
DISCRIPTION OR BACKGROUNDIII Ten (10) proposals were received and seven (7) were responsive to the RFP requirements
II The college has established an on-going calendar for communications and mediamarketing This includes information materials class schedules announcements public service announcements educational engagement actions marketing commerCials brochures and handouts This contract would ensure that the college could leverage its buying power in print media TV newspapers III periodicals etc to reach all demographic segments of the college service area and some national coverage
II II
212312009519 PM
()
SUMMARY OF PROCUREMENT BOARD ACTION ITEM
PROJECT TITLE Media and Communications Support Services
PROJECT NO 09-20
PROCUREMENT METHOD Request for Proposal (Overall Best Value for Servicts)
PROJECT MANAGER Daniel Seymour Vice-ChancellorPlanning amp Institutional Effectiveness
NAME OF BUYER Pam Ferreira Senior Buyer
PURPOSE This contract requires the contractor to provide Media and Communications Support Services on an as needed basis
SUGGESTED VENDOR YaffeDeutser 1330 Post Oak Blvd Suite 1350 Houston Texas 77056
Vollmer Public Relations Inc 808 Travis Suite 501 Houston Texas 77002
CONTRACT TERM Three (3) Years
This procurement was advertised in the following ntwspapers onADVERTISEMENT the dates indicated
The Houston Chronicle January 28 amp February 42009 African American News February 4 2009
El Dia February 4 2009 Voice of Asia February 4 2009
INTERNAL DISTRIBUTION The solicitation was distributed to the following on May 122008
bull Houston Minority Business Council bull Texas State Procurement Site bull HCCS Purchasing Department Web Site
SOLJCITATION INFORMATION
COMPETITIVE
EVALUATION PROCESS
PRlORHCCS EXPERIENCE
SMALL BUSINESS GOAL
Request for Proposal No 09-20 was issued on January 28 2(J(Jl) to
Three hundred and sixty-nine (369) prospective proposers via cshy
rnai I noti fication
yes (See Evaluation Results Attached)
Seven (7) proposals were reviewed in response to the RFP Each proposal was reviewed by an evaluation team consisting of representatives from various areas of the System in accordance with the evaluation criteria specified in the solicitation documents Based on these technical reviews the finns were ranked as follows
I YaffeDeutser 2 Vollmer Public Relations Inc 3 Stanandlou 4 Boone Deleon 5 C amp M Marketing 6 Gemstone 7 Kenna
yes
Best Effort
Rtv 119109
Exhibit 2
A Total Spend through Purchase Orders
Fiscal Years 2011 - $5701993667 2010 - $6411490598 2009 - $6349328388 2008 - $6883074217 2007 - $9046545085
B Total Spend on Small Business (for the past five years)
Fiscal Year 2011 - $1535571871 2010 - $1285516216 2009 - $1616474763 2008 - $1777966626
2007 - $1921922576
C 1 Total Spend on Firms Outside of Texas
Fiscal Years 2011 - $1456677771 2010 - $1563321193 2009 - $1569638739 2008 - $1470606427 2007 - $1708289832
Exhibit 2
C
2 Total Spend ndash Firms in Houston Region
HCC does not currently track total spent with individual businesses by ldquoservice areardquo However the following information was segregated as part of the Greater Houston Region (using zip codes beginning with 77xxx) Fiscal Years 2011 - $3522184435 2010 - $4254208582 2009 - $4065688265 2008 - $4663407366 2007 - $6031328715
Exhibit 3
Stake Holder Description Vendor Name Contract ValueSmall Business
ParticipationBoard
Approval DatePayments
1 Building Operations Leasing Agent for 31003200 Main St Trione And Gordon LLP TBD NA NA 61373054 2 Construction amp Program Stafford Campus Renovations - Bldg B Miner-Dederick Constructors Inc 326850400 25 11102011 000 3 Facilities Architectural Consulting IDG LLC 77041200 BE 11242003 127222877 4 Facilities ArchitecturalEngineering Service 3D International Inc 58500000 25 02242005 61130674 5 Facilities ArchitecturalEngineering Service AUTOARCH Architects LLC 54600000 25 02242005 162377685 6 Facilities ArchitecturalEngineering Service Harrison Kornberg Architects 119201300 25 02242005 43559081 7 Facilities ArchitecturalEngineering Service Hellmuth Obata+Kassabaum Inc 125677500 25 06012006 125672741 8 Facilities ArchitecturalEngineering Service Hermes Architects 113708700 25 02242005 115568806 9 Facilities ArchitecturalEngineering Service Kirksey Architecture 119000000 25 02242005 87750632 10 Facilities ArchitecturalEngineering Service Page Southerland Page 61620000 25 02242005 84902219 11 Facilities ArchitecturalEngineering Service PBK Architects Inc 21000000 25 02242005 34402529 12 Facilities ArchitecturalEngineering Service PDG Architects 41780000 25 02242005 49261464 13 Facilities ArchitecturalEngineering Service Rey de la Reza Architects Inc 81960300 25 02242005 96170015 14 Facilities ArchitecturalEngineering Service SHW Group LLP 73000000 25 02242005 74579458 15 Facilities CM-at-Risk Services Durotech Inc General Contractor 1734738000 25 03302006 1667851219 16 Facilities CM-at-Risk Services JEDunn Group 3763105200 25 03302006 3992161772 17 Facilities CM-at-Risk Services Miner-Dederick Constructors Inc 2654424300 25 10202005 2773437807
18 Facilities CM-at-Risk ServicesSatterfield amp Pontikes Construction Inc 2184029900 25 10202005 3115101067
19 Facilities CM-at-Risk Services Skanska USA Building Inc 1371616300 20 06142007 1343751700 20 Facilities CM-at-Risk Services Tellepsen Builders TBD 5 12112006 2124768760 21 Facilities Early College High School AUTOARCH Architects LLC TBD NA 12172009 80000000
22 Facilities Energy Savings Performance Contract Services Chevron Energy Solutions 1410000000 40 05212009 602847200
23 Facilities Lease for ENCO AlarmBanc of America Leasing amp Capital LLC 102112500 NA 02282002 180198400
24 Facilities Site Improvements- Wille Gay Hall Miner-Dederick Constructors Inc 120000000 35 10152009 135134610 25 Facilities Strategic Initiative Planning Llewelyn-Davies Sahni TBD 25 12012006 1894456739 26 Facilities Surveying Services JNS Consulting Engineers Inc TBD 25 02242005 2494000 27 Facilities Surveying Services Landtech Consultants Inc TBD 25 02242005 13361098 28 Facilities Surveying Services Survcon Inc TBD 25 02242005 9215162 29 Facilities Surveying Services Teran Group TBD 25 02242005 32330515 30 Facilities Surveying Services TSC Engineering Company TBD 25 02242005 900000 31 Facilities Surveying Services United Engineers Inc TBD 25 02242005 5907500 32 Facilities Surveying Services Weisser Engineering Co Inc TBD 25 02242005 8443460
33 Facilities Utilities Audit Consulting Acclaim Energy LTD TBD BE 09182007 No vendor
34 Southwest CollegeContracted Engineer Services Municipal and Educational Channel (METV) Noslar TI Inc 7759500 NA 08252008 3200000
35 Southwest College Lease of Alief Center Bank of Oklahoma 84313200 BE 07252002 404341600
36 Southeast CollegeConstruction Services- SE College Workforce Building Tribble amp Stephens Construction 726239800 35 09232010 595082622
37 System 3200 Main St Parking Garage Build-Out Horizon Group 161390000 35 012012011 146237974 38 Building Operations Coffee Services Jays Beverage 2964618 BE NA 10443665 39 Continuing Education Online Educational Courses for Web Based Education To Go TBD NA NA 28748950 40 Library System Bibliographic Services Baker amp Taylor Company 500000000 NA 07222004 264717759 41 Library-System Amigos OCLC Network Services Amigos Library Services 8400000 NA 07142004 59853226
42 Southwest CollegeConstruction Manager At Risk Services for HCC Alief Early College HS Parking Garage Tribble amp Stephens Construction 1299698000 25 11092009 1299698000
43 System Depository Bank Services Bank of America- Merrill Lynch 5341700 BE 10262006 13878600 44 System Police Department 800 MGHZ Radio System Harris County Treasurer 7722900 NA 07012002 34096120 45 Facilities San Jacinto Memorial Building Renovation (AampE BRW 250900000 35 12152011 000
TBD - Term agreements used on as needed basis - at time of award may not have included a projected spend
NA - Not Applicable
Contracts Labeled as On-GoingAs of 22312
BE - Best Effort
LEGENDNOTE CIP-related contracts were previously labeled as on-going given they were to be completed as projects over a determined period of time under the CIP program The majority of the items noted above are now complete Staff is actively working to reconcile close-out documents for contract administration purposes and a final report will be provided within a week
II
) ACTION ITEM
Meeting Date February 26 2009
Committee Finance
ITEM NO ITEM TITLE PRESENTER
Approve Communications Services Mary SpanglerII 4 Contract with YaffelDeutser Daniel Seymou r
IJ
RECOMMENDATION Authorize the Chancellor to negotiate a three (3) year contract with YaffelDeutser for communications services that allows the vendor to negotiate and leverage mediacommunication buys up to $25 millron annually on b3half of HCC YaffeIDeutser will be paid a fee of $47500 monthly for services and expenses YaffelDeutser will not receive commission or markup cost for mediacommunication buys
IJ STRATEGIC GOAL ALIGNMENT Goal Accountability and Strategic Decision-making
II II Strategy 11 - Ensure that all HCC efforts including its vision strategic plan decision-making
processes and allocation of resources are conducted and assessed within the framework established by the institutions core values
Goal Effective Communications
II Strategy 8 - Develop and articulate a strong relevant and consistent identity with appropriate communication strategies
DISCRIPTION OR BACKGROUNDIII Ten (10) proposals were received and seven (7) were responsive to the RFP requirements
II The college has established an on-going calendar for communications and mediamarketing This includes information materials class schedules announcements public service announcements educational engagement actions marketing commerCials brochures and handouts This contract would ensure that the college could leverage its buying power in print media TV newspapers III periodicals etc to reach all demographic segments of the college service area and some national coverage
II II
212312009519 PM
()
SUMMARY OF PROCUREMENT BOARD ACTION ITEM
PROJECT TITLE Media and Communications Support Services
PROJECT NO 09-20
PROCUREMENT METHOD Request for Proposal (Overall Best Value for Servicts)
PROJECT MANAGER Daniel Seymour Vice-ChancellorPlanning amp Institutional Effectiveness
NAME OF BUYER Pam Ferreira Senior Buyer
PURPOSE This contract requires the contractor to provide Media and Communications Support Services on an as needed basis
SUGGESTED VENDOR YaffeDeutser 1330 Post Oak Blvd Suite 1350 Houston Texas 77056
Vollmer Public Relations Inc 808 Travis Suite 501 Houston Texas 77002
CONTRACT TERM Three (3) Years
This procurement was advertised in the following ntwspapers onADVERTISEMENT the dates indicated
The Houston Chronicle January 28 amp February 42009 African American News February 4 2009
El Dia February 4 2009 Voice of Asia February 4 2009
INTERNAL DISTRIBUTION The solicitation was distributed to the following on May 122008
bull Houston Minority Business Council bull Texas State Procurement Site bull HCCS Purchasing Department Web Site
SOLJCITATION INFORMATION
COMPETITIVE
EVALUATION PROCESS
PRlORHCCS EXPERIENCE
SMALL BUSINESS GOAL
Request for Proposal No 09-20 was issued on January 28 2(J(Jl) to
Three hundred and sixty-nine (369) prospective proposers via cshy
rnai I noti fication
yes (See Evaluation Results Attached)
Seven (7) proposals were reviewed in response to the RFP Each proposal was reviewed by an evaluation team consisting of representatives from various areas of the System in accordance with the evaluation criteria specified in the solicitation documents Based on these technical reviews the finns were ranked as follows
I YaffeDeutser 2 Vollmer Public Relations Inc 3 Stanandlou 4 Boone Deleon 5 C amp M Marketing 6 Gemstone 7 Kenna
yes
Best Effort
Rtv 119109
Exhibit 2
A Total Spend through Purchase Orders
Fiscal Years 2011 - $5701993667 2010 - $6411490598 2009 - $6349328388 2008 - $6883074217 2007 - $9046545085
B Total Spend on Small Business (for the past five years)
Fiscal Year 2011 - $1535571871 2010 - $1285516216 2009 - $1616474763 2008 - $1777966626
2007 - $1921922576
C 1 Total Spend on Firms Outside of Texas
Fiscal Years 2011 - $1456677771 2010 - $1563321193 2009 - $1569638739 2008 - $1470606427 2007 - $1708289832
Exhibit 2
C
2 Total Spend ndash Firms in Houston Region
HCC does not currently track total spent with individual businesses by ldquoservice areardquo However the following information was segregated as part of the Greater Houston Region (using zip codes beginning with 77xxx) Fiscal Years 2011 - $3522184435 2010 - $4254208582 2009 - $4065688265 2008 - $4663407366 2007 - $6031328715
Exhibit 3
Stake Holder Description Vendor Name Contract ValueSmall Business
ParticipationBoard
Approval DatePayments
1 Building Operations Leasing Agent for 31003200 Main St Trione And Gordon LLP TBD NA NA 61373054 2 Construction amp Program Stafford Campus Renovations - Bldg B Miner-Dederick Constructors Inc 326850400 25 11102011 000 3 Facilities Architectural Consulting IDG LLC 77041200 BE 11242003 127222877 4 Facilities ArchitecturalEngineering Service 3D International Inc 58500000 25 02242005 61130674 5 Facilities ArchitecturalEngineering Service AUTOARCH Architects LLC 54600000 25 02242005 162377685 6 Facilities ArchitecturalEngineering Service Harrison Kornberg Architects 119201300 25 02242005 43559081 7 Facilities ArchitecturalEngineering Service Hellmuth Obata+Kassabaum Inc 125677500 25 06012006 125672741 8 Facilities ArchitecturalEngineering Service Hermes Architects 113708700 25 02242005 115568806 9 Facilities ArchitecturalEngineering Service Kirksey Architecture 119000000 25 02242005 87750632 10 Facilities ArchitecturalEngineering Service Page Southerland Page 61620000 25 02242005 84902219 11 Facilities ArchitecturalEngineering Service PBK Architects Inc 21000000 25 02242005 34402529 12 Facilities ArchitecturalEngineering Service PDG Architects 41780000 25 02242005 49261464 13 Facilities ArchitecturalEngineering Service Rey de la Reza Architects Inc 81960300 25 02242005 96170015 14 Facilities ArchitecturalEngineering Service SHW Group LLP 73000000 25 02242005 74579458 15 Facilities CM-at-Risk Services Durotech Inc General Contractor 1734738000 25 03302006 1667851219 16 Facilities CM-at-Risk Services JEDunn Group 3763105200 25 03302006 3992161772 17 Facilities CM-at-Risk Services Miner-Dederick Constructors Inc 2654424300 25 10202005 2773437807
18 Facilities CM-at-Risk ServicesSatterfield amp Pontikes Construction Inc 2184029900 25 10202005 3115101067
19 Facilities CM-at-Risk Services Skanska USA Building Inc 1371616300 20 06142007 1343751700 20 Facilities CM-at-Risk Services Tellepsen Builders TBD 5 12112006 2124768760 21 Facilities Early College High School AUTOARCH Architects LLC TBD NA 12172009 80000000
22 Facilities Energy Savings Performance Contract Services Chevron Energy Solutions 1410000000 40 05212009 602847200
23 Facilities Lease for ENCO AlarmBanc of America Leasing amp Capital LLC 102112500 NA 02282002 180198400
24 Facilities Site Improvements- Wille Gay Hall Miner-Dederick Constructors Inc 120000000 35 10152009 135134610 25 Facilities Strategic Initiative Planning Llewelyn-Davies Sahni TBD 25 12012006 1894456739 26 Facilities Surveying Services JNS Consulting Engineers Inc TBD 25 02242005 2494000 27 Facilities Surveying Services Landtech Consultants Inc TBD 25 02242005 13361098 28 Facilities Surveying Services Survcon Inc TBD 25 02242005 9215162 29 Facilities Surveying Services Teran Group TBD 25 02242005 32330515 30 Facilities Surveying Services TSC Engineering Company TBD 25 02242005 900000 31 Facilities Surveying Services United Engineers Inc TBD 25 02242005 5907500 32 Facilities Surveying Services Weisser Engineering Co Inc TBD 25 02242005 8443460
33 Facilities Utilities Audit Consulting Acclaim Energy LTD TBD BE 09182007 No vendor
34 Southwest CollegeContracted Engineer Services Municipal and Educational Channel (METV) Noslar TI Inc 7759500 NA 08252008 3200000
35 Southwest College Lease of Alief Center Bank of Oklahoma 84313200 BE 07252002 404341600
36 Southeast CollegeConstruction Services- SE College Workforce Building Tribble amp Stephens Construction 726239800 35 09232010 595082622
37 System 3200 Main St Parking Garage Build-Out Horizon Group 161390000 35 012012011 146237974 38 Building Operations Coffee Services Jays Beverage 2964618 BE NA 10443665 39 Continuing Education Online Educational Courses for Web Based Education To Go TBD NA NA 28748950 40 Library System Bibliographic Services Baker amp Taylor Company 500000000 NA 07222004 264717759 41 Library-System Amigos OCLC Network Services Amigos Library Services 8400000 NA 07142004 59853226
42 Southwest CollegeConstruction Manager At Risk Services for HCC Alief Early College HS Parking Garage Tribble amp Stephens Construction 1299698000 25 11092009 1299698000
43 System Depository Bank Services Bank of America- Merrill Lynch 5341700 BE 10262006 13878600 44 System Police Department 800 MGHZ Radio System Harris County Treasurer 7722900 NA 07012002 34096120 45 Facilities San Jacinto Memorial Building Renovation (AampE BRW 250900000 35 12152011 000
TBD - Term agreements used on as needed basis - at time of award may not have included a projected spend
NA - Not Applicable
Contracts Labeled as On-GoingAs of 22312
BE - Best Effort
LEGENDNOTE CIP-related contracts were previously labeled as on-going given they were to be completed as projects over a determined period of time under the CIP program The majority of the items noted above are now complete Staff is actively working to reconcile close-out documents for contract administration purposes and a final report will be provided within a week
()
SUMMARY OF PROCUREMENT BOARD ACTION ITEM
PROJECT TITLE Media and Communications Support Services
PROJECT NO 09-20
PROCUREMENT METHOD Request for Proposal (Overall Best Value for Servicts)
PROJECT MANAGER Daniel Seymour Vice-ChancellorPlanning amp Institutional Effectiveness
NAME OF BUYER Pam Ferreira Senior Buyer
PURPOSE This contract requires the contractor to provide Media and Communications Support Services on an as needed basis
SUGGESTED VENDOR YaffeDeutser 1330 Post Oak Blvd Suite 1350 Houston Texas 77056
Vollmer Public Relations Inc 808 Travis Suite 501 Houston Texas 77002
CONTRACT TERM Three (3) Years
This procurement was advertised in the following ntwspapers onADVERTISEMENT the dates indicated
The Houston Chronicle January 28 amp February 42009 African American News February 4 2009
El Dia February 4 2009 Voice of Asia February 4 2009
INTERNAL DISTRIBUTION The solicitation was distributed to the following on May 122008
bull Houston Minority Business Council bull Texas State Procurement Site bull HCCS Purchasing Department Web Site
SOLJCITATION INFORMATION
COMPETITIVE
EVALUATION PROCESS
PRlORHCCS EXPERIENCE
SMALL BUSINESS GOAL
Request for Proposal No 09-20 was issued on January 28 2(J(Jl) to
Three hundred and sixty-nine (369) prospective proposers via cshy
rnai I noti fication
yes (See Evaluation Results Attached)
Seven (7) proposals were reviewed in response to the RFP Each proposal was reviewed by an evaluation team consisting of representatives from various areas of the System in accordance with the evaluation criteria specified in the solicitation documents Based on these technical reviews the finns were ranked as follows
I YaffeDeutser 2 Vollmer Public Relations Inc 3 Stanandlou 4 Boone Deleon 5 C amp M Marketing 6 Gemstone 7 Kenna
yes
Best Effort
Rtv 119109
Exhibit 2
A Total Spend through Purchase Orders
Fiscal Years 2011 - $5701993667 2010 - $6411490598 2009 - $6349328388 2008 - $6883074217 2007 - $9046545085
B Total Spend on Small Business (for the past five years)
Fiscal Year 2011 - $1535571871 2010 - $1285516216 2009 - $1616474763 2008 - $1777966626
2007 - $1921922576
C 1 Total Spend on Firms Outside of Texas
Fiscal Years 2011 - $1456677771 2010 - $1563321193 2009 - $1569638739 2008 - $1470606427 2007 - $1708289832
Exhibit 2
C
2 Total Spend ndash Firms in Houston Region
HCC does not currently track total spent with individual businesses by ldquoservice areardquo However the following information was segregated as part of the Greater Houston Region (using zip codes beginning with 77xxx) Fiscal Years 2011 - $3522184435 2010 - $4254208582 2009 - $4065688265 2008 - $4663407366 2007 - $6031328715
Exhibit 3
Stake Holder Description Vendor Name Contract ValueSmall Business
ParticipationBoard
Approval DatePayments
1 Building Operations Leasing Agent for 31003200 Main St Trione And Gordon LLP TBD NA NA 61373054 2 Construction amp Program Stafford Campus Renovations - Bldg B Miner-Dederick Constructors Inc 326850400 25 11102011 000 3 Facilities Architectural Consulting IDG LLC 77041200 BE 11242003 127222877 4 Facilities ArchitecturalEngineering Service 3D International Inc 58500000 25 02242005 61130674 5 Facilities ArchitecturalEngineering Service AUTOARCH Architects LLC 54600000 25 02242005 162377685 6 Facilities ArchitecturalEngineering Service Harrison Kornberg Architects 119201300 25 02242005 43559081 7 Facilities ArchitecturalEngineering Service Hellmuth Obata+Kassabaum Inc 125677500 25 06012006 125672741 8 Facilities ArchitecturalEngineering Service Hermes Architects 113708700 25 02242005 115568806 9 Facilities ArchitecturalEngineering Service Kirksey Architecture 119000000 25 02242005 87750632 10 Facilities ArchitecturalEngineering Service Page Southerland Page 61620000 25 02242005 84902219 11 Facilities ArchitecturalEngineering Service PBK Architects Inc 21000000 25 02242005 34402529 12 Facilities ArchitecturalEngineering Service PDG Architects 41780000 25 02242005 49261464 13 Facilities ArchitecturalEngineering Service Rey de la Reza Architects Inc 81960300 25 02242005 96170015 14 Facilities ArchitecturalEngineering Service SHW Group LLP 73000000 25 02242005 74579458 15 Facilities CM-at-Risk Services Durotech Inc General Contractor 1734738000 25 03302006 1667851219 16 Facilities CM-at-Risk Services JEDunn Group 3763105200 25 03302006 3992161772 17 Facilities CM-at-Risk Services Miner-Dederick Constructors Inc 2654424300 25 10202005 2773437807
18 Facilities CM-at-Risk ServicesSatterfield amp Pontikes Construction Inc 2184029900 25 10202005 3115101067
19 Facilities CM-at-Risk Services Skanska USA Building Inc 1371616300 20 06142007 1343751700 20 Facilities CM-at-Risk Services Tellepsen Builders TBD 5 12112006 2124768760 21 Facilities Early College High School AUTOARCH Architects LLC TBD NA 12172009 80000000
22 Facilities Energy Savings Performance Contract Services Chevron Energy Solutions 1410000000 40 05212009 602847200
23 Facilities Lease for ENCO AlarmBanc of America Leasing amp Capital LLC 102112500 NA 02282002 180198400
24 Facilities Site Improvements- Wille Gay Hall Miner-Dederick Constructors Inc 120000000 35 10152009 135134610 25 Facilities Strategic Initiative Planning Llewelyn-Davies Sahni TBD 25 12012006 1894456739 26 Facilities Surveying Services JNS Consulting Engineers Inc TBD 25 02242005 2494000 27 Facilities Surveying Services Landtech Consultants Inc TBD 25 02242005 13361098 28 Facilities Surveying Services Survcon Inc TBD 25 02242005 9215162 29 Facilities Surveying Services Teran Group TBD 25 02242005 32330515 30 Facilities Surveying Services TSC Engineering Company TBD 25 02242005 900000 31 Facilities Surveying Services United Engineers Inc TBD 25 02242005 5907500 32 Facilities Surveying Services Weisser Engineering Co Inc TBD 25 02242005 8443460
33 Facilities Utilities Audit Consulting Acclaim Energy LTD TBD BE 09182007 No vendor
34 Southwest CollegeContracted Engineer Services Municipal and Educational Channel (METV) Noslar TI Inc 7759500 NA 08252008 3200000
35 Southwest College Lease of Alief Center Bank of Oklahoma 84313200 BE 07252002 404341600
36 Southeast CollegeConstruction Services- SE College Workforce Building Tribble amp Stephens Construction 726239800 35 09232010 595082622
37 System 3200 Main St Parking Garage Build-Out Horizon Group 161390000 35 012012011 146237974 38 Building Operations Coffee Services Jays Beverage 2964618 BE NA 10443665 39 Continuing Education Online Educational Courses for Web Based Education To Go TBD NA NA 28748950 40 Library System Bibliographic Services Baker amp Taylor Company 500000000 NA 07222004 264717759 41 Library-System Amigos OCLC Network Services Amigos Library Services 8400000 NA 07142004 59853226
42 Southwest CollegeConstruction Manager At Risk Services for HCC Alief Early College HS Parking Garage Tribble amp Stephens Construction 1299698000 25 11092009 1299698000
43 System Depository Bank Services Bank of America- Merrill Lynch 5341700 BE 10262006 13878600 44 System Police Department 800 MGHZ Radio System Harris County Treasurer 7722900 NA 07012002 34096120 45 Facilities San Jacinto Memorial Building Renovation (AampE BRW 250900000 35 12152011 000
TBD - Term agreements used on as needed basis - at time of award may not have included a projected spend
NA - Not Applicable
Contracts Labeled as On-GoingAs of 22312
BE - Best Effort
LEGENDNOTE CIP-related contracts were previously labeled as on-going given they were to be completed as projects over a determined period of time under the CIP program The majority of the items noted above are now complete Staff is actively working to reconcile close-out documents for contract administration purposes and a final report will be provided within a week
SOLJCITATION INFORMATION
COMPETITIVE
EVALUATION PROCESS
PRlORHCCS EXPERIENCE
SMALL BUSINESS GOAL
Request for Proposal No 09-20 was issued on January 28 2(J(Jl) to
Three hundred and sixty-nine (369) prospective proposers via cshy
rnai I noti fication
yes (See Evaluation Results Attached)
Seven (7) proposals were reviewed in response to the RFP Each proposal was reviewed by an evaluation team consisting of representatives from various areas of the System in accordance with the evaluation criteria specified in the solicitation documents Based on these technical reviews the finns were ranked as follows
I YaffeDeutser 2 Vollmer Public Relations Inc 3 Stanandlou 4 Boone Deleon 5 C amp M Marketing 6 Gemstone 7 Kenna
yes
Best Effort
Rtv 119109
Exhibit 2
A Total Spend through Purchase Orders
Fiscal Years 2011 - $5701993667 2010 - $6411490598 2009 - $6349328388 2008 - $6883074217 2007 - $9046545085
B Total Spend on Small Business (for the past five years)
Fiscal Year 2011 - $1535571871 2010 - $1285516216 2009 - $1616474763 2008 - $1777966626
2007 - $1921922576
C 1 Total Spend on Firms Outside of Texas
Fiscal Years 2011 - $1456677771 2010 - $1563321193 2009 - $1569638739 2008 - $1470606427 2007 - $1708289832
Exhibit 2
C
2 Total Spend ndash Firms in Houston Region
HCC does not currently track total spent with individual businesses by ldquoservice areardquo However the following information was segregated as part of the Greater Houston Region (using zip codes beginning with 77xxx) Fiscal Years 2011 - $3522184435 2010 - $4254208582 2009 - $4065688265 2008 - $4663407366 2007 - $6031328715
Exhibit 3
Stake Holder Description Vendor Name Contract ValueSmall Business
ParticipationBoard
Approval DatePayments
1 Building Operations Leasing Agent for 31003200 Main St Trione And Gordon LLP TBD NA NA 61373054 2 Construction amp Program Stafford Campus Renovations - Bldg B Miner-Dederick Constructors Inc 326850400 25 11102011 000 3 Facilities Architectural Consulting IDG LLC 77041200 BE 11242003 127222877 4 Facilities ArchitecturalEngineering Service 3D International Inc 58500000 25 02242005 61130674 5 Facilities ArchitecturalEngineering Service AUTOARCH Architects LLC 54600000 25 02242005 162377685 6 Facilities ArchitecturalEngineering Service Harrison Kornberg Architects 119201300 25 02242005 43559081 7 Facilities ArchitecturalEngineering Service Hellmuth Obata+Kassabaum Inc 125677500 25 06012006 125672741 8 Facilities ArchitecturalEngineering Service Hermes Architects 113708700 25 02242005 115568806 9 Facilities ArchitecturalEngineering Service Kirksey Architecture 119000000 25 02242005 87750632 10 Facilities ArchitecturalEngineering Service Page Southerland Page 61620000 25 02242005 84902219 11 Facilities ArchitecturalEngineering Service PBK Architects Inc 21000000 25 02242005 34402529 12 Facilities ArchitecturalEngineering Service PDG Architects 41780000 25 02242005 49261464 13 Facilities ArchitecturalEngineering Service Rey de la Reza Architects Inc 81960300 25 02242005 96170015 14 Facilities ArchitecturalEngineering Service SHW Group LLP 73000000 25 02242005 74579458 15 Facilities CM-at-Risk Services Durotech Inc General Contractor 1734738000 25 03302006 1667851219 16 Facilities CM-at-Risk Services JEDunn Group 3763105200 25 03302006 3992161772 17 Facilities CM-at-Risk Services Miner-Dederick Constructors Inc 2654424300 25 10202005 2773437807
18 Facilities CM-at-Risk ServicesSatterfield amp Pontikes Construction Inc 2184029900 25 10202005 3115101067
19 Facilities CM-at-Risk Services Skanska USA Building Inc 1371616300 20 06142007 1343751700 20 Facilities CM-at-Risk Services Tellepsen Builders TBD 5 12112006 2124768760 21 Facilities Early College High School AUTOARCH Architects LLC TBD NA 12172009 80000000
22 Facilities Energy Savings Performance Contract Services Chevron Energy Solutions 1410000000 40 05212009 602847200
23 Facilities Lease for ENCO AlarmBanc of America Leasing amp Capital LLC 102112500 NA 02282002 180198400
24 Facilities Site Improvements- Wille Gay Hall Miner-Dederick Constructors Inc 120000000 35 10152009 135134610 25 Facilities Strategic Initiative Planning Llewelyn-Davies Sahni TBD 25 12012006 1894456739 26 Facilities Surveying Services JNS Consulting Engineers Inc TBD 25 02242005 2494000 27 Facilities Surveying Services Landtech Consultants Inc TBD 25 02242005 13361098 28 Facilities Surveying Services Survcon Inc TBD 25 02242005 9215162 29 Facilities Surveying Services Teran Group TBD 25 02242005 32330515 30 Facilities Surveying Services TSC Engineering Company TBD 25 02242005 900000 31 Facilities Surveying Services United Engineers Inc TBD 25 02242005 5907500 32 Facilities Surveying Services Weisser Engineering Co Inc TBD 25 02242005 8443460
33 Facilities Utilities Audit Consulting Acclaim Energy LTD TBD BE 09182007 No vendor
34 Southwest CollegeContracted Engineer Services Municipal and Educational Channel (METV) Noslar TI Inc 7759500 NA 08252008 3200000
35 Southwest College Lease of Alief Center Bank of Oklahoma 84313200 BE 07252002 404341600
36 Southeast CollegeConstruction Services- SE College Workforce Building Tribble amp Stephens Construction 726239800 35 09232010 595082622
37 System 3200 Main St Parking Garage Build-Out Horizon Group 161390000 35 012012011 146237974 38 Building Operations Coffee Services Jays Beverage 2964618 BE NA 10443665 39 Continuing Education Online Educational Courses for Web Based Education To Go TBD NA NA 28748950 40 Library System Bibliographic Services Baker amp Taylor Company 500000000 NA 07222004 264717759 41 Library-System Amigos OCLC Network Services Amigos Library Services 8400000 NA 07142004 59853226
42 Southwest CollegeConstruction Manager At Risk Services for HCC Alief Early College HS Parking Garage Tribble amp Stephens Construction 1299698000 25 11092009 1299698000
43 System Depository Bank Services Bank of America- Merrill Lynch 5341700 BE 10262006 13878600 44 System Police Department 800 MGHZ Radio System Harris County Treasurer 7722900 NA 07012002 34096120 45 Facilities San Jacinto Memorial Building Renovation (AampE BRW 250900000 35 12152011 000
TBD - Term agreements used on as needed basis - at time of award may not have included a projected spend
NA - Not Applicable
Contracts Labeled as On-GoingAs of 22312
BE - Best Effort
LEGENDNOTE CIP-related contracts were previously labeled as on-going given they were to be completed as projects over a determined period of time under the CIP program The majority of the items noted above are now complete Staff is actively working to reconcile close-out documents for contract administration purposes and a final report will be provided within a week
Exhibit 2
A Total Spend through Purchase Orders
Fiscal Years 2011 - $5701993667 2010 - $6411490598 2009 - $6349328388 2008 - $6883074217 2007 - $9046545085
B Total Spend on Small Business (for the past five years)
Fiscal Year 2011 - $1535571871 2010 - $1285516216 2009 - $1616474763 2008 - $1777966626
2007 - $1921922576
C 1 Total Spend on Firms Outside of Texas
Fiscal Years 2011 - $1456677771 2010 - $1563321193 2009 - $1569638739 2008 - $1470606427 2007 - $1708289832
Exhibit 2
C
2 Total Spend ndash Firms in Houston Region
HCC does not currently track total spent with individual businesses by ldquoservice areardquo However the following information was segregated as part of the Greater Houston Region (using zip codes beginning with 77xxx) Fiscal Years 2011 - $3522184435 2010 - $4254208582 2009 - $4065688265 2008 - $4663407366 2007 - $6031328715
Exhibit 3
Stake Holder Description Vendor Name Contract ValueSmall Business
ParticipationBoard
Approval DatePayments
1 Building Operations Leasing Agent for 31003200 Main St Trione And Gordon LLP TBD NA NA 61373054 2 Construction amp Program Stafford Campus Renovations - Bldg B Miner-Dederick Constructors Inc 326850400 25 11102011 000 3 Facilities Architectural Consulting IDG LLC 77041200 BE 11242003 127222877 4 Facilities ArchitecturalEngineering Service 3D International Inc 58500000 25 02242005 61130674 5 Facilities ArchitecturalEngineering Service AUTOARCH Architects LLC 54600000 25 02242005 162377685 6 Facilities ArchitecturalEngineering Service Harrison Kornberg Architects 119201300 25 02242005 43559081 7 Facilities ArchitecturalEngineering Service Hellmuth Obata+Kassabaum Inc 125677500 25 06012006 125672741 8 Facilities ArchitecturalEngineering Service Hermes Architects 113708700 25 02242005 115568806 9 Facilities ArchitecturalEngineering Service Kirksey Architecture 119000000 25 02242005 87750632 10 Facilities ArchitecturalEngineering Service Page Southerland Page 61620000 25 02242005 84902219 11 Facilities ArchitecturalEngineering Service PBK Architects Inc 21000000 25 02242005 34402529 12 Facilities ArchitecturalEngineering Service PDG Architects 41780000 25 02242005 49261464 13 Facilities ArchitecturalEngineering Service Rey de la Reza Architects Inc 81960300 25 02242005 96170015 14 Facilities ArchitecturalEngineering Service SHW Group LLP 73000000 25 02242005 74579458 15 Facilities CM-at-Risk Services Durotech Inc General Contractor 1734738000 25 03302006 1667851219 16 Facilities CM-at-Risk Services JEDunn Group 3763105200 25 03302006 3992161772 17 Facilities CM-at-Risk Services Miner-Dederick Constructors Inc 2654424300 25 10202005 2773437807
18 Facilities CM-at-Risk ServicesSatterfield amp Pontikes Construction Inc 2184029900 25 10202005 3115101067
19 Facilities CM-at-Risk Services Skanska USA Building Inc 1371616300 20 06142007 1343751700 20 Facilities CM-at-Risk Services Tellepsen Builders TBD 5 12112006 2124768760 21 Facilities Early College High School AUTOARCH Architects LLC TBD NA 12172009 80000000
22 Facilities Energy Savings Performance Contract Services Chevron Energy Solutions 1410000000 40 05212009 602847200
23 Facilities Lease for ENCO AlarmBanc of America Leasing amp Capital LLC 102112500 NA 02282002 180198400
24 Facilities Site Improvements- Wille Gay Hall Miner-Dederick Constructors Inc 120000000 35 10152009 135134610 25 Facilities Strategic Initiative Planning Llewelyn-Davies Sahni TBD 25 12012006 1894456739 26 Facilities Surveying Services JNS Consulting Engineers Inc TBD 25 02242005 2494000 27 Facilities Surveying Services Landtech Consultants Inc TBD 25 02242005 13361098 28 Facilities Surveying Services Survcon Inc TBD 25 02242005 9215162 29 Facilities Surveying Services Teran Group TBD 25 02242005 32330515 30 Facilities Surveying Services TSC Engineering Company TBD 25 02242005 900000 31 Facilities Surveying Services United Engineers Inc TBD 25 02242005 5907500 32 Facilities Surveying Services Weisser Engineering Co Inc TBD 25 02242005 8443460
33 Facilities Utilities Audit Consulting Acclaim Energy LTD TBD BE 09182007 No vendor
34 Southwest CollegeContracted Engineer Services Municipal and Educational Channel (METV) Noslar TI Inc 7759500 NA 08252008 3200000
35 Southwest College Lease of Alief Center Bank of Oklahoma 84313200 BE 07252002 404341600
36 Southeast CollegeConstruction Services- SE College Workforce Building Tribble amp Stephens Construction 726239800 35 09232010 595082622
37 System 3200 Main St Parking Garage Build-Out Horizon Group 161390000 35 012012011 146237974 38 Building Operations Coffee Services Jays Beverage 2964618 BE NA 10443665 39 Continuing Education Online Educational Courses for Web Based Education To Go TBD NA NA 28748950 40 Library System Bibliographic Services Baker amp Taylor Company 500000000 NA 07222004 264717759 41 Library-System Amigos OCLC Network Services Amigos Library Services 8400000 NA 07142004 59853226
42 Southwest CollegeConstruction Manager At Risk Services for HCC Alief Early College HS Parking Garage Tribble amp Stephens Construction 1299698000 25 11092009 1299698000
43 System Depository Bank Services Bank of America- Merrill Lynch 5341700 BE 10262006 13878600 44 System Police Department 800 MGHZ Radio System Harris County Treasurer 7722900 NA 07012002 34096120 45 Facilities San Jacinto Memorial Building Renovation (AampE BRW 250900000 35 12152011 000
TBD - Term agreements used on as needed basis - at time of award may not have included a projected spend
NA - Not Applicable
Contracts Labeled as On-GoingAs of 22312
BE - Best Effort
LEGENDNOTE CIP-related contracts were previously labeled as on-going given they were to be completed as projects over a determined period of time under the CIP program The majority of the items noted above are now complete Staff is actively working to reconcile close-out documents for contract administration purposes and a final report will be provided within a week
Exhibit 2
C
2 Total Spend ndash Firms in Houston Region
HCC does not currently track total spent with individual businesses by ldquoservice areardquo However the following information was segregated as part of the Greater Houston Region (using zip codes beginning with 77xxx) Fiscal Years 2011 - $3522184435 2010 - $4254208582 2009 - $4065688265 2008 - $4663407366 2007 - $6031328715
Exhibit 3
Stake Holder Description Vendor Name Contract ValueSmall Business
ParticipationBoard
Approval DatePayments
1 Building Operations Leasing Agent for 31003200 Main St Trione And Gordon LLP TBD NA NA 61373054 2 Construction amp Program Stafford Campus Renovations - Bldg B Miner-Dederick Constructors Inc 326850400 25 11102011 000 3 Facilities Architectural Consulting IDG LLC 77041200 BE 11242003 127222877 4 Facilities ArchitecturalEngineering Service 3D International Inc 58500000 25 02242005 61130674 5 Facilities ArchitecturalEngineering Service AUTOARCH Architects LLC 54600000 25 02242005 162377685 6 Facilities ArchitecturalEngineering Service Harrison Kornberg Architects 119201300 25 02242005 43559081 7 Facilities ArchitecturalEngineering Service Hellmuth Obata+Kassabaum Inc 125677500 25 06012006 125672741 8 Facilities ArchitecturalEngineering Service Hermes Architects 113708700 25 02242005 115568806 9 Facilities ArchitecturalEngineering Service Kirksey Architecture 119000000 25 02242005 87750632 10 Facilities ArchitecturalEngineering Service Page Southerland Page 61620000 25 02242005 84902219 11 Facilities ArchitecturalEngineering Service PBK Architects Inc 21000000 25 02242005 34402529 12 Facilities ArchitecturalEngineering Service PDG Architects 41780000 25 02242005 49261464 13 Facilities ArchitecturalEngineering Service Rey de la Reza Architects Inc 81960300 25 02242005 96170015 14 Facilities ArchitecturalEngineering Service SHW Group LLP 73000000 25 02242005 74579458 15 Facilities CM-at-Risk Services Durotech Inc General Contractor 1734738000 25 03302006 1667851219 16 Facilities CM-at-Risk Services JEDunn Group 3763105200 25 03302006 3992161772 17 Facilities CM-at-Risk Services Miner-Dederick Constructors Inc 2654424300 25 10202005 2773437807
18 Facilities CM-at-Risk ServicesSatterfield amp Pontikes Construction Inc 2184029900 25 10202005 3115101067
19 Facilities CM-at-Risk Services Skanska USA Building Inc 1371616300 20 06142007 1343751700 20 Facilities CM-at-Risk Services Tellepsen Builders TBD 5 12112006 2124768760 21 Facilities Early College High School AUTOARCH Architects LLC TBD NA 12172009 80000000
22 Facilities Energy Savings Performance Contract Services Chevron Energy Solutions 1410000000 40 05212009 602847200
23 Facilities Lease for ENCO AlarmBanc of America Leasing amp Capital LLC 102112500 NA 02282002 180198400
24 Facilities Site Improvements- Wille Gay Hall Miner-Dederick Constructors Inc 120000000 35 10152009 135134610 25 Facilities Strategic Initiative Planning Llewelyn-Davies Sahni TBD 25 12012006 1894456739 26 Facilities Surveying Services JNS Consulting Engineers Inc TBD 25 02242005 2494000 27 Facilities Surveying Services Landtech Consultants Inc TBD 25 02242005 13361098 28 Facilities Surveying Services Survcon Inc TBD 25 02242005 9215162 29 Facilities Surveying Services Teran Group TBD 25 02242005 32330515 30 Facilities Surveying Services TSC Engineering Company TBD 25 02242005 900000 31 Facilities Surveying Services United Engineers Inc TBD 25 02242005 5907500 32 Facilities Surveying Services Weisser Engineering Co Inc TBD 25 02242005 8443460
33 Facilities Utilities Audit Consulting Acclaim Energy LTD TBD BE 09182007 No vendor
34 Southwest CollegeContracted Engineer Services Municipal and Educational Channel (METV) Noslar TI Inc 7759500 NA 08252008 3200000
35 Southwest College Lease of Alief Center Bank of Oklahoma 84313200 BE 07252002 404341600
36 Southeast CollegeConstruction Services- SE College Workforce Building Tribble amp Stephens Construction 726239800 35 09232010 595082622
37 System 3200 Main St Parking Garage Build-Out Horizon Group 161390000 35 012012011 146237974 38 Building Operations Coffee Services Jays Beverage 2964618 BE NA 10443665 39 Continuing Education Online Educational Courses for Web Based Education To Go TBD NA NA 28748950 40 Library System Bibliographic Services Baker amp Taylor Company 500000000 NA 07222004 264717759 41 Library-System Amigos OCLC Network Services Amigos Library Services 8400000 NA 07142004 59853226
42 Southwest CollegeConstruction Manager At Risk Services for HCC Alief Early College HS Parking Garage Tribble amp Stephens Construction 1299698000 25 11092009 1299698000
43 System Depository Bank Services Bank of America- Merrill Lynch 5341700 BE 10262006 13878600 44 System Police Department 800 MGHZ Radio System Harris County Treasurer 7722900 NA 07012002 34096120 45 Facilities San Jacinto Memorial Building Renovation (AampE BRW 250900000 35 12152011 000
TBD - Term agreements used on as needed basis - at time of award may not have included a projected spend
NA - Not Applicable
Contracts Labeled as On-GoingAs of 22312
BE - Best Effort
LEGENDNOTE CIP-related contracts were previously labeled as on-going given they were to be completed as projects over a determined period of time under the CIP program The majority of the items noted above are now complete Staff is actively working to reconcile close-out documents for contract administration purposes and a final report will be provided within a week
Exhibit 3
Stake Holder Description Vendor Name Contract ValueSmall Business
ParticipationBoard
Approval DatePayments
1 Building Operations Leasing Agent for 31003200 Main St Trione And Gordon LLP TBD NA NA 61373054 2 Construction amp Program Stafford Campus Renovations - Bldg B Miner-Dederick Constructors Inc 326850400 25 11102011 000 3 Facilities Architectural Consulting IDG LLC 77041200 BE 11242003 127222877 4 Facilities ArchitecturalEngineering Service 3D International Inc 58500000 25 02242005 61130674 5 Facilities ArchitecturalEngineering Service AUTOARCH Architects LLC 54600000 25 02242005 162377685 6 Facilities ArchitecturalEngineering Service Harrison Kornberg Architects 119201300 25 02242005 43559081 7 Facilities ArchitecturalEngineering Service Hellmuth Obata+Kassabaum Inc 125677500 25 06012006 125672741 8 Facilities ArchitecturalEngineering Service Hermes Architects 113708700 25 02242005 115568806 9 Facilities ArchitecturalEngineering Service Kirksey Architecture 119000000 25 02242005 87750632 10 Facilities ArchitecturalEngineering Service Page Southerland Page 61620000 25 02242005 84902219 11 Facilities ArchitecturalEngineering Service PBK Architects Inc 21000000 25 02242005 34402529 12 Facilities ArchitecturalEngineering Service PDG Architects 41780000 25 02242005 49261464 13 Facilities ArchitecturalEngineering Service Rey de la Reza Architects Inc 81960300 25 02242005 96170015 14 Facilities ArchitecturalEngineering Service SHW Group LLP 73000000 25 02242005 74579458 15 Facilities CM-at-Risk Services Durotech Inc General Contractor 1734738000 25 03302006 1667851219 16 Facilities CM-at-Risk Services JEDunn Group 3763105200 25 03302006 3992161772 17 Facilities CM-at-Risk Services Miner-Dederick Constructors Inc 2654424300 25 10202005 2773437807
18 Facilities CM-at-Risk ServicesSatterfield amp Pontikes Construction Inc 2184029900 25 10202005 3115101067
19 Facilities CM-at-Risk Services Skanska USA Building Inc 1371616300 20 06142007 1343751700 20 Facilities CM-at-Risk Services Tellepsen Builders TBD 5 12112006 2124768760 21 Facilities Early College High School AUTOARCH Architects LLC TBD NA 12172009 80000000
22 Facilities Energy Savings Performance Contract Services Chevron Energy Solutions 1410000000 40 05212009 602847200
23 Facilities Lease for ENCO AlarmBanc of America Leasing amp Capital LLC 102112500 NA 02282002 180198400
24 Facilities Site Improvements- Wille Gay Hall Miner-Dederick Constructors Inc 120000000 35 10152009 135134610 25 Facilities Strategic Initiative Planning Llewelyn-Davies Sahni TBD 25 12012006 1894456739 26 Facilities Surveying Services JNS Consulting Engineers Inc TBD 25 02242005 2494000 27 Facilities Surveying Services Landtech Consultants Inc TBD 25 02242005 13361098 28 Facilities Surveying Services Survcon Inc TBD 25 02242005 9215162 29 Facilities Surveying Services Teran Group TBD 25 02242005 32330515 30 Facilities Surveying Services TSC Engineering Company TBD 25 02242005 900000 31 Facilities Surveying Services United Engineers Inc TBD 25 02242005 5907500 32 Facilities Surveying Services Weisser Engineering Co Inc TBD 25 02242005 8443460
33 Facilities Utilities Audit Consulting Acclaim Energy LTD TBD BE 09182007 No vendor
34 Southwest CollegeContracted Engineer Services Municipal and Educational Channel (METV) Noslar TI Inc 7759500 NA 08252008 3200000
35 Southwest College Lease of Alief Center Bank of Oklahoma 84313200 BE 07252002 404341600
36 Southeast CollegeConstruction Services- SE College Workforce Building Tribble amp Stephens Construction 726239800 35 09232010 595082622
37 System 3200 Main St Parking Garage Build-Out Horizon Group 161390000 35 012012011 146237974 38 Building Operations Coffee Services Jays Beverage 2964618 BE NA 10443665 39 Continuing Education Online Educational Courses for Web Based Education To Go TBD NA NA 28748950 40 Library System Bibliographic Services Baker amp Taylor Company 500000000 NA 07222004 264717759 41 Library-System Amigos OCLC Network Services Amigos Library Services 8400000 NA 07142004 59853226
42 Southwest CollegeConstruction Manager At Risk Services for HCC Alief Early College HS Parking Garage Tribble amp Stephens Construction 1299698000 25 11092009 1299698000
43 System Depository Bank Services Bank of America- Merrill Lynch 5341700 BE 10262006 13878600 44 System Police Department 800 MGHZ Radio System Harris County Treasurer 7722900 NA 07012002 34096120 45 Facilities San Jacinto Memorial Building Renovation (AampE BRW 250900000 35 12152011 000
TBD - Term agreements used on as needed basis - at time of award may not have included a projected spend
NA - Not Applicable
Contracts Labeled as On-GoingAs of 22312
BE - Best Effort
LEGENDNOTE CIP-related contracts were previously labeled as on-going given they were to be completed as projects over a determined period of time under the CIP program The majority of the items noted above are now complete Staff is actively working to reconcile close-out documents for contract administration purposes and a final report will be provided within a week
