2011 Flotilla / Division Leadership Course Honor Respect
Devotion to Duty Time Management R. Craig Smith, DCDR, Division
2
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WHAT YOU WILL LEARN 2011 FDLC Time Management Critical Time
Management Steps Time Management Tips Steps for Understanding Time
The Six Step Process The Clock and the Compass
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THE VOLUNTEER CHALLANGE 2011 FDLC Time Management
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CRITICAL TIME MANAGEMENT STEPS Keep a calendar Keep accurate
records Establish timelines to accomplish goals Empower your staff
Refuse the temptation that you can do it best Manage your
meetings... Agenda! Avoid burnout 2011 FDLC Time Management
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TIME MANAGEMENT TIPS 2011 FDLC Time Management FIRST: Get your
bearings: Review your compass Look at the day in the context of the
week Renew your power to respond to changes in a meaningful
way
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TIME MANAGEMENT TIP - 2 Make a list... the night before Had a
thought? Write it down! Focus on the goal Schedule only 70% of your
day Delegate Become a champion multi-tasker 2011 FDLC Time
Management
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TIME MANAGEMENT TIP - 3 Your time is worth what? Organize your
surroundings Analyze your activities for next week Problem solve
Skim information Avoid Procrastination 2011 FDLC Time
Management
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THE CLOCK AND THE COMPASS The Clock commitments appointments
schedules goals activities What we do and how we manage our time.
2011 FDLC Time Management The Compass vision values principles
conscience direction What is important and how we lead our
lives.
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Quadrant of Necessity Quadrant of Focus Quadrant of Deception
Quadrant of Waste 1 4 3 2 Things are both urgent and important
Things are important but not urgent Things seem urgent but are not
important Things are neither urgent or important 2011 FDLC Time
Management UNDERSTANDING TIME
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Quadrant of Necessity Quadrant of Focus Quadrant of Deception
Quadrant of Waste Manage Avoid 1 4 2 3 2011 FDLC Time Management
Quality Leadership
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THE SIX STEP PROCESS 1. Connect to mission 2. Review roles 3.
Identify goals 4. Organize weekly 5. Exercise integrity 6. Evaluate
12 2011 FDLC Time Management
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STEP 1: CONNECT WITH VISION & MISSION 13 Consider the big
picture. The key lies in the clarity of your vision around such
questions as: What is most important? What gives your life meaning?
What do you want to be and do in your life? 2011 FDLC Time
Management
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We have important roles at work, in the family, in the
community, or other areas of our lives Roles represent
responsibilities, relationships, and areas of contribution 14 2011
FDLC Time Management STEP 2: IDENTIFY ROLES
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What is the most important thing I could do for each role this
week that would have the greatest positive impact? Consider the
relationships for each role Review a perhaps list for ideas
Identify the steps that need to be taken to achieve long-term goals
15 2011 FDLC Time Management STEP 3: Select Quads 1 & 2 Goals
for Each Role
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STEP 4: ORGANIZE WEEKLY 16 2011 FDLC Time Management Elements
of Effective Weekly Goals They can be either an area of focus or a
specific activity They are usually quad I and II goals rather than
typical to-dos or daily action items They are driven by
conscience
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STEP 5: BE HONEST WITH YOURSELF Should I carry out my plan or
consider reality directed changes? 17 2011 FDLC Time
Management
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STEP 6: EVALUATE AND ADJUST 18 To be successful, you must make
successes of one week the foundation for the next. At the end of
the week, ask yourself some questions: What goals did I achieve?
What challenges did I encounter? What decisions did I make? Did I
keep first things first? 2011 FDLC Time Management
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EVALUATION METHODS Mark accomplished goals on weekly compass
Keep a journal or daily log and review Review past weekly compasses
Ask specific questions about your performance and actions 19 2011
FDLC Time Management
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Time Management Exercise Personal Time Management Chart and
Exercise: 4 Steps to Better Work-life Balance 20 2011 FDLC Time
Management
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21 2011 FDLC Time Management The single most important
principle in managing time for people in positions of leadership is
the art of DELEGATION
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2011 FDLC Time Management DELEGATING Delegating: Shares the
load Increases efficiency Teaches responsibility Inspires
confidence and trust Builds future leadership Makes Life Easier!
Makes You a Better Leader
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23 2011 FDLC Time Management
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Honor Respect Devotion to Duty End of Time Management
Section