Hiring Process Guide

Revised 10192016

Monroe Public School Hiring Process Guide Page 2

Monroe Public Schools

Mission Statement The mission of the Monroe Public Schools is to prepare students to be citizens in a world where they can make positive contributions to the diverse

and global communities in which they learn live and work

Belief Statement We believe that recruitment and retention of highly qualified employees with determination and drive create a positive and effective 21

st Century

learning environment for our students

Goal Statement Monroe Public Schools will maximize student success by hiring training and retaining the most highly effective professional staff

This resource book has been prepared to guide hiring practices in the district It presents the varied aspects of the hiring process

in a standardized and organized format Included is the on-line documentation process for the various phases of the hiring and

interviewing

Over the past several years legislation has been enacted requiring diligent efforts on the part of the employer to provide fair and

equal representation for the applicant during the interviewing and hiring process The guidelines and documentation provided

in this booklet when properly implemented will enable the District to work within State and Federal mandates throughout the

hiring process

Monroe Public School Hiring Process Guide Page 3

Hiring Process

OPENING OCCURS (Retirement or Resignation)

Complete Employee Separation Form on Applitrack

POSTING A POSITION

Create a New Requisition on Applitrack

Posting a Position Internal Posting

When a position becomes available the initiating administrator will complete the Employee Separation form originating

on Applitrack (wwwapplitrackcom) and send to Assistant Superintendent any employee documentation

Positions are posted internally for the timeframe determined per negotiations by each employee group as follows

Employee Group Posting Timeframe

Administrators 10 days

Teachers 10 days

Paraprofessionals 5 days

Secretaries 5 days

Librarians 5 days

School Nurses 5 days

Custodians 10 days

External Posting

Placement of advertising depends upon the type of vacancy being advertised For example permanent certified

positions are advertised over a broader base than most non-certified positions

The most common advertising sources include

Certified

Monroe Website

CEA Website

CTREAP

Professional Organization

Non-Certified

Monroe Website

Weekly Publications

Monroe Public School Hiring Process Guide Page 2

Monroe Public Schools

Mission Statement The mission of the Monroe Public Schools is to prepare students to be citizens in a world where they can make positive contributions to the diverse

and global communities in which they learn live and work

Belief Statement We believe that recruitment and retention of highly qualified employees with determination and drive create a positive and effective 21

st Century

learning environment for our students

Goal Statement Monroe Public Schools will maximize student success by hiring training and retaining the most highly effective professional staff

This resource book has been prepared to guide hiring practices in the district It presents the varied aspects of the hiring process

in a standardized and organized format Included is the on-line documentation process for the various phases of the hiring and

interviewing

Over the past several years legislation has been enacted requiring diligent efforts on the part of the employer to provide fair and

equal representation for the applicant during the interviewing and hiring process The guidelines and documentation provided

in this booklet when properly implemented will enable the District to work within State and Federal mandates throughout the

hiring process

Monroe Public School Hiring Process Guide Page 3

Hiring Process

OPENING OCCURS (Retirement or Resignation)

Complete Employee Separation Form on Applitrack

POSTING A POSITION

Create a New Requisition on Applitrack

Posting a Position Internal Posting

When a position becomes available the initiating administrator will complete the Employee Separation form originating

on Applitrack (wwwapplitrackcom) and send to Assistant Superintendent any employee documentation

Positions are posted internally for the timeframe determined per negotiations by each employee group as follows

Employee Group Posting Timeframe

Administrators 10 days

Teachers 10 days

Paraprofessionals 5 days

Secretaries 5 days

Librarians 5 days

School Nurses 5 days

Custodians 10 days

External Posting

Placement of advertising depends upon the type of vacancy being advertised For example permanent certified

positions are advertised over a broader base than most non-certified positions

The most common advertising sources include

Certified

Monroe Website

CEA Website

CTREAP

Professional Organization

Non-Certified

Monroe Website

Weekly Publications

Monroe Public School Hiring Process Guide Page 3

Hiring Process

OPENING OCCURS (Retirement or Resignation)

Complete Employee Separation Form on Applitrack

POSTING A POSITION

Create a New Requisition on Applitrack

Posting a Position Internal Posting

When a position becomes available the initiating administrator will complete the Employee Separation form originating

on Applitrack (wwwapplitrackcom) and send to Assistant Superintendent any employee documentation

Positions are posted internally for the timeframe determined per negotiations by each employee group as follows

Employee Group Posting Timeframe

Administrators 10 days

Teachers 10 days

Paraprofessionals 5 days

Secretaries 5 days

Librarians 5 days

School Nurses 5 days

Custodians 10 days

External Posting

Placement of advertising depends upon the type of vacancy being advertised For example permanent certified

positions are advertised over a broader base than most non-certified positions

The most common advertising sources include

Certified

Monroe Website

CEA Website

CTREAP

Professional Organization

Non-Certified

Monroe Website

Weekly Publications

Monroe Public School Hiring Process Guide Page 4

APPLICATION PROCESS

Applicants inquiring about the application process may be directed to the Monroe website at wwwmonroepsorg

On the Human Resourcesrsquo page all applicants must complete the Online Application

Directions on required documentation as well as the ability to print our applications both certified and non-certified are then made

available

Applicant Paper Screening (Certified Employees) Check Applitrack for candidates for the position

If an application packet is reviewed again for another position Applicant Application Screening Form in Applitrack will

provide the administrator with key information thus saving additional time and effort in the screening process

Complete the Rating Sheet for Applicant Application Screening Form in Applitrack for

each application

EMPLOYMENT INTERVIEW

There are two (2) interviews ndash initial and final interviews

o The initial interview should be conducted after a thorough application review This interview is conducted by the principal using

the guidelines in the chart below

o The second interview is designed to interview the top candidates from the first interview and will include the superintendent on

this interview

The chart below describes the guidelines for number of interviewees and the interview committeesrsquo memberships

Superintendent

PrincipalsAssistant

PrincipalsAssistant

Directors

District Directors

AssistantsAssistant

Principals

Teacher Position

Other School Personnel

(ie para custodian

etc)

Initial Interview

Personnel

Committee of

BOE 1 Parent

1 Teacher 1

Admin

Superintendent

Assistant Super BOE

Member 1 Parent 1

Teacher 1 Admin

Superintendent

Assistant Super

Principal BOE

Member 1 Parent1 1

Teacher Admin

Principal amp 3 Teachers

(2 from the Depart or

grade level) district

admin parent and

student (where

possible)

Principal 1 Admin

Other school personnel

of interviewees TBD 5 interviewees 5 interviewees 5 interviewees 3 interviewees

Monroe Public School Hiring Process Guide Page 5

CLASSROOM OBSERVATION CHECKLIST (Classroom Certified Employees)

Use of the classroom observation depends upon the position the number of applicants and timing factors

If observations are conducted the use of the Classroom Observation Checklist on Applitrack will provide a consistent and universal

rating form which will also provide support for any legal repercussions

Complete the Classroom Observation Checklist for each observation

Superintendent

PrincipalsAssistant

PrincipalsAssistant

Directors

District Directors

AssistantsAssistant

Principals

Teacher Position

Other School Personnel

(ie para custodian

etc)

Second

Interviews

Principal

Personnel

Committee of

BOE 1 Parent1

1 Teacher 1

Admin

Superintendent

Assistant Super BOE

Member 1 Parent 1

Teacher 1 Admin

Superintendent

Assistant

Superintendent

Principal BOE

Member 1 Parent

Teacher Admin

Principal amp 3 Teachers

(2 from the Depart or

grade level) parent and

student (where

possible) Directors

Superintendent

Principal 1 Admin

Other school personnel

of interviewees TBD 3 interviewees 3 interviewees 3 interviewees 1 interviewees

Interview Analysis Sheets on Applitrack to be completed for each interview

APPLICANT REFERENCE CHECK

With the passage of Public Act 01-173 checking references is a requirement A documented good faith effort to contact previous

employers as part of the hiring process must be made

A minimum of two to three references should be contacted

Use the Reference Check Form on applitrack to document reference check

NEW HIRE FORM

Complete the New Hire Form in Applitrack

Once the New Hire Form is completed an interview will be set up by HR

Once all of the new hire paperwork is completed the building principal will be notified that the employee can start work

Monroe Public School Hiring Process Guide Page 6

APPENDIX

Steps to Use Applitrack Pages 7-10

Monroe BOE Policies on Hiring Pages 11-12

Forms found on Applitrack

Employee Separation Form Page 13

Requisition Form Page 14

Applicant Paper Screening Form Page 15

Interview Analysis Sheet Page 16

Classroom Observation Checklist Page 17

Reference Check Form Page 18

New Hire Form Page 19

Monroe Public School Hiring Process Guide Page 7

The Steps to Use Applitrack

1 Complete an Employee Separation Form On the home tab search for the employee that is taking a leave or retiring or resigning in the search box on the top right of page

Type in the name of the Employee and search the names

Once the employee page has been found click on ldquoFill Out a New Formrdquo at the bottom of the page

Check the box next to ldquoEmployee Separation Form with Workflowrdquo and click ldquoContinue with Selected Formsrdquo at bottom of page

Click on submit Form

2 Posting a Position Click on Job posting Tab

Click on Create a New Requisition (on left hand side)

Click on a Template

Click on Human Resources

Place in the Position Title in the Title section

Select Position Type with down arrow

Select Location with down arrow

Complete the Requisition Section

Complete the Display Info Section ndash click on Depends on InternalExternal

Click on based on Schedule for Internal amp External if you are posting the position Internally amp Externally (Note if you are only

posting internally just click on Based on Schedule for Internal Applicants)

Place in the date ranges you would like to have the position posted for excluding weekends

Place in the position start date if you have one or leave blank

Place in the application deadline if you have one or leave blank

Note No action required on AppliTrack Status or Selection Pipeline

Office Use Only ndash Click newly created position or vacancy is to find a replacement

Note Section ndash place in additional comments you would like to share with others

Fiscal Year ndash complete the section to read for example 2011-2012

Note No action required on remainder of page

Click Save amp Next

Complete the next screen with the following information Description

Job Summary

Qualifications Working Conditions

Monroe Public School Hiring Process Guide Page 8

Application Procedure Apply online

Selection Procedure Click Save (bottom of page right hand side)

Then click on Approval Process Tab

Click on Save (bottom of page right hand side)

Click on Submit Requisition (top left hand side)

3 View Applications Log into Applitrack

From the Home page click on Find Applications

Go to the Job Posting Tab

Click on List All Postings (On left hand side third from bottom)

Scroll down to category the position would be under

Click on the line under the position name (it should place to red lines above and below)

Click on the Job ID Number

Click on the Posting Tools Tab

Click on View All Applicants (to see all applicants that have applied for this position)

or

Click on View All Applicants (to see Only Applicants that have submitted their application for this position)

4 Manage the applications Send an email to all or some of the applicants You may want to email them and let them know that the position is filled or provide

them with more information about the job

Click on the Batch Actions amp tools on the left side of the applications

Monroe Public School Hiring Process Guide Page 9

You can do a lot of things from this area

Send an email Check the boxes of the applicants that you want to send the email

Once you ldquoChoose who you would like to send an email tordquo ndash a email box will appear

and you can write an email to the checked applicants These messages are

individualized to the specific candidate

Print all documents Once you select this option you can select any or all of the

documents from the candidate that you want to print You can also print a single

applicantrsquos documents from their application page

Mark with Notes You can put in a note for any employee so other administrators can

see the info An example may be that the applicant ldquohas another jobrdquo This note shows

up next to each applicant

Schedule an Interview This is a wonderful tool to schedule interviews for those

applicants you wish to interview for the position

1 Check those applicants who you wish to interview

2 Create new interview series ndash choose General Recruiting

3 Complete the series details ndash uncheck the Enable automatic phone interview

4 Add New Session to manage times location and to send a message

You can add additional sessions for as many applicants

5 You can invite others to the interviews and you can add interview questions

6 Once you save and finish an email will be sent to the applicant to pick a time

You can also schedule an single applicant for an interview from their application page

Monroe Public School Hiring Process Guide Page 10

5 Paperwork Once you have completed the initial and second interview and the classroom observation you need to complete the reference

check using the reference check on Applitrack

Go the specific applicantrsquos application by clicking on the ldquoopenrdquo

tag next to the name

Go to the bottom of the application and click

On ldquoFill Out a New Formrdquo

Choose the form from the new screen For the reference check

you check Reference Check and click on ldquocontinue with Selected Formsrdquo Once you complete the form Click on

Submit Form

Once you have completed the initial and second interview the classroom observation and the reference check AND you and

the superintendent have offered the position to the candidate you need to complete the New Hire Form with Workflow using

the form on Applitrack

Go the specific applicantrsquos application by

clicking on the ldquoopenrdquo tag next to the name

Go to the bottom of the application and click

On ldquoFill Out a New Formrdquo

Choose the form from the new screen For the new Hire form you New Hire Form with Workflow and click on ldquocontinue

with Selected Formsrdquo Once you complete the form Click on Submit Form

Once all of the new hire paperwork is completed the building principal will be notified that the employee can start work

Monroe Public School Hiring Process Guide Page 11

6 Emergency Hiring Procedure

There will be times when it becomes necessary to hire someone to fill a vacancy and not follow

the regular procedures

The Administrator will meet with the Assistant SuperintendentSuperintendent to discuss the

need for an emergency hire

In the case of an emergency hire the following steps must still be followedrdquo

1 Applicant must complete an on-line application

2 An interview with at least one other administrator must be conducted

3 The superintendent must meet the candidate to offer the position

4 All paperwork including background checks must be completed before the candidate

can begin work

5 An orientation meeting with the Assistant Superintendent must be schedule within the

first 2 weeks of working

Monroe Public School Hiring Process Guide Page 12

Monroe Board of Education Policy 4111

Personnel -- CertifiedNon-Certified

Recruitment and Selection

The Board of Education recognizes the diversity of the people who live in this school district and believes that this diversity should have an

important bearing on all aspects of the school systems activities

The Board of Education believes it is especially important that this diversity of population be recognized in the recruitment hiring promotion and

assignment of personnel

The Board of Education will implement an affirmative action plan and actively seek minority applicant for all open positions in the District

The schools shall engage in fair and sound personnel practices in the appointment of all school system employees The administration shall be

responsible for establishing recruitment selection and appointment procedures No advertisement of employment opportunities may by intent or

design restrict employment based upon discrimination as defined by law

The Superintendent of Schools shall be responsible for developing specific recruiting procedures and appropriate interviewing and evaluation

instruments to implement the Boardrsquos policy All such procedures and instruments shall comply with federal and state requirements

(cf 0521 ndash Affirmative ActionNondiscrimination) (cf 4111142111 ndash Affirmative Action)

Legal Reference Connecticut General Statutes

10-151 Employment of teachers Notice and hearing on termination of or failure to renew con-tract Appeal Definitions

10-153 Discrimination on account of marital status

10-155f Residency requirement prohibited

46a-60 Discriminatory employment practices prohibited

Title VII Civil Rights Act as amended by Title IX Equal Employment Opportunity Act 1972

Policy adopted October 18 2004

Personnel -- CertifiedNon-Certified

Recruitment and Selection

In the employment of teachers and other certified personnel special consideration is given to professional training teaching experience and personal

characteristics desirable in good teachers

Monroe Public School Hiring Process Guide Page 6

APPENDIX

Steps to Use Applitrack Pages 7-10

Monroe BOE Policies on Hiring Pages 11-12

Forms found on Applitrack

Employee Separation Form Page 13

Requisition Form Page 14

Applicant Paper Screening Form Page 15

Interview Analysis Sheet Page 16

Classroom Observation Checklist Page 17

Reference Check Form Page 18

New Hire Form Page 19

Monroe Public School Hiring Process Guide Page 7

The Steps to Use Applitrack

1 Complete an Employee Separation Form On the home tab search for the employee that is taking a leave or retiring or resigning in the search box on the top right of page

Type in the name of the Employee and search the names

Once the employee page has been found click on ldquoFill Out a New Formrdquo at the bottom of the page

Check the box next to ldquoEmployee Separation Form with Workflowrdquo and click ldquoContinue with Selected Formsrdquo at bottom of page

Click on submit Form

2 Posting a Position Click on Job posting Tab

Click on Create a New Requisition (on left hand side)

Click on a Template

Click on Human Resources

Place in the Position Title in the Title section

Select Position Type with down arrow

Select Location with down arrow

Complete the Requisition Section

Complete the Display Info Section ndash click on Depends on InternalExternal

Click on based on Schedule for Internal amp External if you are posting the position Internally amp Externally (Note if you are only

posting internally just click on Based on Schedule for Internal Applicants)

Place in the date ranges you would like to have the position posted for excluding weekends

Place in the position start date if you have one or leave blank

Place in the application deadline if you have one or leave blank

Note No action required on AppliTrack Status or Selection Pipeline

Office Use Only ndash Click newly created position or vacancy is to find a replacement

Note Section ndash place in additional comments you would like to share with others

Fiscal Year ndash complete the section to read for example 2011-2012

Note No action required on remainder of page

Click Save amp Next

Complete the next screen with the following information Description

Job Summary

Qualifications Working Conditions

Monroe Public School Hiring Process Guide Page 8

Application Procedure Apply online

Selection Procedure Click Save (bottom of page right hand side)

Then click on Approval Process Tab

Click on Save (bottom of page right hand side)

Click on Submit Requisition (top left hand side)

3 View Applications Log into Applitrack

From the Home page click on Find Applications

Go to the Job Posting Tab

Click on List All Postings (On left hand side third from bottom)

Scroll down to category the position would be under

Click on the line under the position name (it should place to red lines above and below)

Click on the Job ID Number

Click on the Posting Tools Tab

Click on View All Applicants (to see all applicants that have applied for this position)

or

Click on View All Applicants (to see Only Applicants that have submitted their application for this position)

4 Manage the applications Send an email to all or some of the applicants You may want to email them and let them know that the position is filled or provide

them with more information about the job

Click on the Batch Actions amp tools on the left side of the applications

Monroe Public School Hiring Process Guide Page 9

You can do a lot of things from this area

Send an email Check the boxes of the applicants that you want to send the email

Once you ldquoChoose who you would like to send an email tordquo ndash a email box will appear

and you can write an email to the checked applicants These messages are

individualized to the specific candidate

Print all documents Once you select this option you can select any or all of the

documents from the candidate that you want to print You can also print a single

applicantrsquos documents from their application page

Mark with Notes You can put in a note for any employee so other administrators can

see the info An example may be that the applicant ldquohas another jobrdquo This note shows

up next to each applicant

Schedule an Interview This is a wonderful tool to schedule interviews for those

applicants you wish to interview for the position

1 Check those applicants who you wish to interview

2 Create new interview series ndash choose General Recruiting

3 Complete the series details ndash uncheck the Enable automatic phone interview

4 Add New Session to manage times location and to send a message

You can add additional sessions for as many applicants

5 You can invite others to the interviews and you can add interview questions

6 Once you save and finish an email will be sent to the applicant to pick a time

You can also schedule an single applicant for an interview from their application page

Monroe Public School Hiring Process Guide Page 10

5 Paperwork Once you have completed the initial and second interview and the classroom observation you need to complete the reference

check using the reference check on Applitrack

Go the specific applicantrsquos application by clicking on the ldquoopenrdquo

tag next to the name

Go to the bottom of the application and click

On ldquoFill Out a New Formrdquo

Choose the form from the new screen For the reference check

you check Reference Check and click on ldquocontinue with Selected Formsrdquo Once you complete the form Click on

Submit Form

Once you have completed the initial and second interview the classroom observation and the reference check AND you and

the superintendent have offered the position to the candidate you need to complete the New Hire Form with Workflow using

the form on Applitrack

Go the specific applicantrsquos application by

clicking on the ldquoopenrdquo tag next to the name

Go to the bottom of the application and click

On ldquoFill Out a New Formrdquo

Choose the form from the new screen For the new Hire form you New Hire Form with Workflow and click on ldquocontinue

with Selected Formsrdquo Once you complete the form Click on Submit Form

Once all of the new hire paperwork is completed the building principal will be notified that the employee can start work

Monroe Public School Hiring Process Guide Page 11

6 Emergency Hiring Procedure

There will be times when it becomes necessary to hire someone to fill a vacancy and not follow

the regular procedures

The Administrator will meet with the Assistant SuperintendentSuperintendent to discuss the

need for an emergency hire

In the case of an emergency hire the following steps must still be followedrdquo

1 Applicant must complete an on-line application

2 An interview with at least one other administrator must be conducted

3 The superintendent must meet the candidate to offer the position

4 All paperwork including background checks must be completed before the candidate

can begin work

5 An orientation meeting with the Assistant Superintendent must be schedule within the

first 2 weeks of working

Monroe Public School Hiring Process Guide Page 12

Monroe Board of Education Policy 4111

Personnel -- CertifiedNon-Certified

Recruitment and Selection

The Board of Education recognizes the diversity of the people who live in this school district and believes that this diversity should have an

important bearing on all aspects of the school systems activities

The Board of Education believes it is especially important that this diversity of population be recognized in the recruitment hiring promotion and

assignment of personnel

The Board of Education will implement an affirmative action plan and actively seek minority applicant for all open positions in the District

The schools shall engage in fair and sound personnel practices in the appointment of all school system employees The administration shall be

responsible for establishing recruitment selection and appointment procedures No advertisement of employment opportunities may by intent or

design restrict employment based upon discrimination as defined by law

The Superintendent of Schools shall be responsible for developing specific recruiting procedures and appropriate interviewing and evaluation

instruments to implement the Boardrsquos policy All such procedures and instruments shall comply with federal and state requirements

(cf 0521 ndash Affirmative ActionNondiscrimination) (cf 4111142111 ndash Affirmative Action)

Legal Reference Connecticut General Statutes

10-151 Employment of teachers Notice and hearing on termination of or failure to renew con-tract Appeal Definitions

10-153 Discrimination on account of marital status

10-155f Residency requirement prohibited

46a-60 Discriminatory employment practices prohibited

Title VII Civil Rights Act as amended by Title IX Equal Employment Opportunity Act 1972

Policy adopted October 18 2004

Personnel -- CertifiedNon-Certified

Recruitment and Selection

In the employment of teachers and other certified personnel special consideration is given to professional training teaching experience and personal

characteristics desirable in good teachers

Monroe Public School Hiring Process Guide Page 7

The Steps to Use Applitrack

1 Complete an Employee Separation Form On the home tab search for the employee that is taking a leave or retiring or resigning in the search box on the top right of page

Type in the name of the Employee and search the names

Once the employee page has been found click on ldquoFill Out a New Formrdquo at the bottom of the page

Check the box next to ldquoEmployee Separation Form with Workflowrdquo and click ldquoContinue with Selected Formsrdquo at bottom of page

Click on submit Form

2 Posting a Position Click on Job posting Tab

Click on Create a New Requisition (on left hand side)

Click on a Template

Click on Human Resources

Place in the Position Title in the Title section

Select Position Type with down arrow

Select Location with down arrow

Complete the Requisition Section

Complete the Display Info Section ndash click on Depends on InternalExternal

Click on based on Schedule for Internal amp External if you are posting the position Internally amp Externally (Note if you are only

posting internally just click on Based on Schedule for Internal Applicants)

Place in the date ranges you would like to have the position posted for excluding weekends

Place in the position start date if you have one or leave blank

Place in the application deadline if you have one or leave blank

Note No action required on AppliTrack Status or Selection Pipeline

Office Use Only ndash Click newly created position or vacancy is to find a replacement

Note Section ndash place in additional comments you would like to share with others

Fiscal Year ndash complete the section to read for example 2011-2012

Note No action required on remainder of page

Click Save amp Next

Complete the next screen with the following information Description

Job Summary

Qualifications Working Conditions

Monroe Public School Hiring Process Guide Page 8

Application Procedure Apply online

Selection Procedure Click Save (bottom of page right hand side)

Then click on Approval Process Tab

Click on Save (bottom of page right hand side)

Click on Submit Requisition (top left hand side)

3 View Applications Log into Applitrack

From the Home page click on Find Applications

Go to the Job Posting Tab

Click on List All Postings (On left hand side third from bottom)

Scroll down to category the position would be under

Click on the line under the position name (it should place to red lines above and below)

Click on the Job ID Number

Click on the Posting Tools Tab

Click on View All Applicants (to see all applicants that have applied for this position)

or

Click on View All Applicants (to see Only Applicants that have submitted their application for this position)

4 Manage the applications Send an email to all or some of the applicants You may want to email them and let them know that the position is filled or provide

them with more information about the job

Click on the Batch Actions amp tools on the left side of the applications

Monroe Public School Hiring Process Guide Page 9

You can do a lot of things from this area

Send an email Check the boxes of the applicants that you want to send the email

Once you ldquoChoose who you would like to send an email tordquo ndash a email box will appear

and you can write an email to the checked applicants These messages are

individualized to the specific candidate

Print all documents Once you select this option you can select any or all of the

documents from the candidate that you want to print You can also print a single

applicantrsquos documents from their application page

Mark with Notes You can put in a note for any employee so other administrators can

see the info An example may be that the applicant ldquohas another jobrdquo This note shows

up next to each applicant

Schedule an Interview This is a wonderful tool to schedule interviews for those

applicants you wish to interview for the position

1 Check those applicants who you wish to interview

2 Create new interview series ndash choose General Recruiting

3 Complete the series details ndash uncheck the Enable automatic phone interview

4 Add New Session to manage times location and to send a message

You can add additional sessions for as many applicants

5 You can invite others to the interviews and you can add interview questions

6 Once you save and finish an email will be sent to the applicant to pick a time

You can also schedule an single applicant for an interview from their application page

Monroe Public School Hiring Process Guide Page 10

5 Paperwork Once you have completed the initial and second interview and the classroom observation you need to complete the reference

check using the reference check on Applitrack

Go the specific applicantrsquos application by clicking on the ldquoopenrdquo

tag next to the name

Go to the bottom of the application and click

On ldquoFill Out a New Formrdquo

Choose the form from the new screen For the reference check

you check Reference Check and click on ldquocontinue with Selected Formsrdquo Once you complete the form Click on

Submit Form

Once you have completed the initial and second interview the classroom observation and the reference check AND you and

the superintendent have offered the position to the candidate you need to complete the New Hire Form with Workflow using

the form on Applitrack

Go the specific applicantrsquos application by

clicking on the ldquoopenrdquo tag next to the name

Go to the bottom of the application and click

On ldquoFill Out a New Formrdquo

Choose the form from the new screen For the new Hire form you New Hire Form with Workflow and click on ldquocontinue

with Selected Formsrdquo Once you complete the form Click on Submit Form

Once all of the new hire paperwork is completed the building principal will be notified that the employee can start work

Monroe Public School Hiring Process Guide Page 11

6 Emergency Hiring Procedure

There will be times when it becomes necessary to hire someone to fill a vacancy and not follow

the regular procedures

The Administrator will meet with the Assistant SuperintendentSuperintendent to discuss the

need for an emergency hire

In the case of an emergency hire the following steps must still be followedrdquo

1 Applicant must complete an on-line application

2 An interview with at least one other administrator must be conducted

3 The superintendent must meet the candidate to offer the position

4 All paperwork including background checks must be completed before the candidate

can begin work

5 An orientation meeting with the Assistant Superintendent must be schedule within the

first 2 weeks of working

Monroe Public School Hiring Process Guide Page 12

Monroe Board of Education Policy 4111

Personnel -- CertifiedNon-Certified

Recruitment and Selection

The Board of Education recognizes the diversity of the people who live in this school district and believes that this diversity should have an

important bearing on all aspects of the school systems activities

The Board of Education believes it is especially important that this diversity of population be recognized in the recruitment hiring promotion and

assignment of personnel

The Board of Education will implement an affirmative action plan and actively seek minority applicant for all open positions in the District

The schools shall engage in fair and sound personnel practices in the appointment of all school system employees The administration shall be

responsible for establishing recruitment selection and appointment procedures No advertisement of employment opportunities may by intent or

design restrict employment based upon discrimination as defined by law

The Superintendent of Schools shall be responsible for developing specific recruiting procedures and appropriate interviewing and evaluation

instruments to implement the Boardrsquos policy All such procedures and instruments shall comply with federal and state requirements

(cf 0521 ndash Affirmative ActionNondiscrimination) (cf 4111142111 ndash Affirmative Action)

Legal Reference Connecticut General Statutes

10-151 Employment of teachers Notice and hearing on termination of or failure to renew con-tract Appeal Definitions

10-153 Discrimination on account of marital status

10-155f Residency requirement prohibited

46a-60 Discriminatory employment practices prohibited

Title VII Civil Rights Act as amended by Title IX Equal Employment Opportunity Act 1972

Policy adopted October 18 2004

Personnel -- CertifiedNon-Certified

Recruitment and Selection

In the employment of teachers and other certified personnel special consideration is given to professional training teaching experience and personal

characteristics desirable in good teachers

Monroe Public School Hiring Process Guide Page 8

Application Procedure Apply online

Selection Procedure Click Save (bottom of page right hand side)

Then click on Approval Process Tab

Click on Save (bottom of page right hand side)

Click on Submit Requisition (top left hand side)

3 View Applications Log into Applitrack

From the Home page click on Find Applications

Go to the Job Posting Tab

Click on List All Postings (On left hand side third from bottom)

Scroll down to category the position would be under

Click on the line under the position name (it should place to red lines above and below)

Click on the Job ID Number

Click on the Posting Tools Tab

Click on View All Applicants (to see all applicants that have applied for this position)

or

Click on View All Applicants (to see Only Applicants that have submitted their application for this position)

4 Manage the applications Send an email to all or some of the applicants You may want to email them and let them know that the position is filled or provide

them with more information about the job

Click on the Batch Actions amp tools on the left side of the applications

Monroe Public School Hiring Process Guide Page 9

You can do a lot of things from this area

Send an email Check the boxes of the applicants that you want to send the email

Once you ldquoChoose who you would like to send an email tordquo ndash a email box will appear

and you can write an email to the checked applicants These messages are

individualized to the specific candidate

Print all documents Once you select this option you can select any or all of the

documents from the candidate that you want to print You can also print a single

applicantrsquos documents from their application page

Mark with Notes You can put in a note for any employee so other administrators can

see the info An example may be that the applicant ldquohas another jobrdquo This note shows

up next to each applicant

Schedule an Interview This is a wonderful tool to schedule interviews for those

applicants you wish to interview for the position

1 Check those applicants who you wish to interview

2 Create new interview series ndash choose General Recruiting

3 Complete the series details ndash uncheck the Enable automatic phone interview

4 Add New Session to manage times location and to send a message

You can add additional sessions for as many applicants

5 You can invite others to the interviews and you can add interview questions

6 Once you save and finish an email will be sent to the applicant to pick a time

You can also schedule an single applicant for an interview from their application page

Monroe Public School Hiring Process Guide Page 10

5 Paperwork Once you have completed the initial and second interview and the classroom observation you need to complete the reference

check using the reference check on Applitrack

Go the specific applicantrsquos application by clicking on the ldquoopenrdquo

tag next to the name

Go to the bottom of the application and click

On ldquoFill Out a New Formrdquo

Choose the form from the new screen For the reference check

you check Reference Check and click on ldquocontinue with Selected Formsrdquo Once you complete the form Click on

Submit Form

Once you have completed the initial and second interview the classroom observation and the reference check AND you and

the superintendent have offered the position to the candidate you need to complete the New Hire Form with Workflow using

the form on Applitrack

Go the specific applicantrsquos application by

clicking on the ldquoopenrdquo tag next to the name

Go to the bottom of the application and click

On ldquoFill Out a New Formrdquo

Choose the form from the new screen For the new Hire form you New Hire Form with Workflow and click on ldquocontinue

with Selected Formsrdquo Once you complete the form Click on Submit Form

Once all of the new hire paperwork is completed the building principal will be notified that the employee can start work

Monroe Public School Hiring Process Guide Page 11

6 Emergency Hiring Procedure

There will be times when it becomes necessary to hire someone to fill a vacancy and not follow

the regular procedures

The Administrator will meet with the Assistant SuperintendentSuperintendent to discuss the

need for an emergency hire

In the case of an emergency hire the following steps must still be followedrdquo

1 Applicant must complete an on-line application

2 An interview with at least one other administrator must be conducted

3 The superintendent must meet the candidate to offer the position

4 All paperwork including background checks must be completed before the candidate

can begin work

5 An orientation meeting with the Assistant Superintendent must be schedule within the

first 2 weeks of working

Monroe Public School Hiring Process Guide Page 12

Monroe Board of Education Policy 4111

Personnel -- CertifiedNon-Certified

Recruitment and Selection

The Board of Education recognizes the diversity of the people who live in this school district and believes that this diversity should have an

important bearing on all aspects of the school systems activities

The Board of Education believes it is especially important that this diversity of population be recognized in the recruitment hiring promotion and

assignment of personnel

The Board of Education will implement an affirmative action plan and actively seek minority applicant for all open positions in the District

The schools shall engage in fair and sound personnel practices in the appointment of all school system employees The administration shall be

responsible for establishing recruitment selection and appointment procedures No advertisement of employment opportunities may by intent or

design restrict employment based upon discrimination as defined by law

The Superintendent of Schools shall be responsible for developing specific recruiting procedures and appropriate interviewing and evaluation

instruments to implement the Boardrsquos policy All such procedures and instruments shall comply with federal and state requirements

(cf 0521 ndash Affirmative ActionNondiscrimination) (cf 4111142111 ndash Affirmative Action)

Legal Reference Connecticut General Statutes

10-151 Employment of teachers Notice and hearing on termination of or failure to renew con-tract Appeal Definitions

10-153 Discrimination on account of marital status

10-155f Residency requirement prohibited

46a-60 Discriminatory employment practices prohibited

Title VII Civil Rights Act as amended by Title IX Equal Employment Opportunity Act 1972

Policy adopted October 18 2004

Personnel -- CertifiedNon-Certified

Recruitment and Selection

In the employment of teachers and other certified personnel special consideration is given to professional training teaching experience and personal

characteristics desirable in good teachers

Monroe Public School Hiring Process Guide Page 9

You can do a lot of things from this area

Send an email Check the boxes of the applicants that you want to send the email

Once you ldquoChoose who you would like to send an email tordquo ndash a email box will appear

and you can write an email to the checked applicants These messages are

individualized to the specific candidate

Print all documents Once you select this option you can select any or all of the

documents from the candidate that you want to print You can also print a single

applicantrsquos documents from their application page

Mark with Notes You can put in a note for any employee so other administrators can

see the info An example may be that the applicant ldquohas another jobrdquo This note shows

up next to each applicant

Schedule an Interview This is a wonderful tool to schedule interviews for those

applicants you wish to interview for the position

1 Check those applicants who you wish to interview

2 Create new interview series ndash choose General Recruiting

3 Complete the series details ndash uncheck the Enable automatic phone interview

4 Add New Session to manage times location and to send a message

You can add additional sessions for as many applicants

5 You can invite others to the interviews and you can add interview questions

6 Once you save and finish an email will be sent to the applicant to pick a time

You can also schedule an single applicant for an interview from their application page

Monroe Public School Hiring Process Guide Page 10

5 Paperwork Once you have completed the initial and second interview and the classroom observation you need to complete the reference

check using the reference check on Applitrack

Go the specific applicantrsquos application by clicking on the ldquoopenrdquo

tag next to the name

Go to the bottom of the application and click

On ldquoFill Out a New Formrdquo

Choose the form from the new screen For the reference check

you check Reference Check and click on ldquocontinue with Selected Formsrdquo Once you complete the form Click on

Submit Form

Once you have completed the initial and second interview the classroom observation and the reference check AND you and

the superintendent have offered the position to the candidate you need to complete the New Hire Form with Workflow using

the form on Applitrack

Go the specific applicantrsquos application by

clicking on the ldquoopenrdquo tag next to the name

Go to the bottom of the application and click

On ldquoFill Out a New Formrdquo

Choose the form from the new screen For the new Hire form you New Hire Form with Workflow and click on ldquocontinue

with Selected Formsrdquo Once you complete the form Click on Submit Form

Once all of the new hire paperwork is completed the building principal will be notified that the employee can start work

Monroe Public School Hiring Process Guide Page 11

6 Emergency Hiring Procedure

There will be times when it becomes necessary to hire someone to fill a vacancy and not follow

the regular procedures

The Administrator will meet with the Assistant SuperintendentSuperintendent to discuss the

need for an emergency hire

In the case of an emergency hire the following steps must still be followedrdquo

1 Applicant must complete an on-line application

2 An interview with at least one other administrator must be conducted

3 The superintendent must meet the candidate to offer the position

4 All paperwork including background checks must be completed before the candidate

can begin work

5 An orientation meeting with the Assistant Superintendent must be schedule within the

first 2 weeks of working

Monroe Public School Hiring Process Guide Page 12

Monroe Board of Education Policy 4111

Personnel -- CertifiedNon-Certified

Recruitment and Selection

The Board of Education recognizes the diversity of the people who live in this school district and believes that this diversity should have an

important bearing on all aspects of the school systems activities

The Board of Education believes it is especially important that this diversity of population be recognized in the recruitment hiring promotion and

assignment of personnel

The Board of Education will implement an affirmative action plan and actively seek minority applicant for all open positions in the District

The schools shall engage in fair and sound personnel practices in the appointment of all school system employees The administration shall be

responsible for establishing recruitment selection and appointment procedures No advertisement of employment opportunities may by intent or

design restrict employment based upon discrimination as defined by law

The Superintendent of Schools shall be responsible for developing specific recruiting procedures and appropriate interviewing and evaluation

instruments to implement the Boardrsquos policy All such procedures and instruments shall comply with federal and state requirements

(cf 0521 ndash Affirmative ActionNondiscrimination) (cf 4111142111 ndash Affirmative Action)

Legal Reference Connecticut General Statutes

10-151 Employment of teachers Notice and hearing on termination of or failure to renew con-tract Appeal Definitions

10-153 Discrimination on account of marital status

10-155f Residency requirement prohibited

46a-60 Discriminatory employment practices prohibited

Title VII Civil Rights Act as amended by Title IX Equal Employment Opportunity Act 1972

Policy adopted October 18 2004

Personnel -- CertifiedNon-Certified

Recruitment and Selection

In the employment of teachers and other certified personnel special consideration is given to professional training teaching experience and personal

characteristics desirable in good teachers

Monroe Public School Hiring Process Guide Page 10

5 Paperwork Once you have completed the initial and second interview and the classroom observation you need to complete the reference

check using the reference check on Applitrack

Go the specific applicantrsquos application by clicking on the ldquoopenrdquo

tag next to the name

Go to the bottom of the application and click

On ldquoFill Out a New Formrdquo

Choose the form from the new screen For the reference check

you check Reference Check and click on ldquocontinue with Selected Formsrdquo Once you complete the form Click on

Submit Form

Once you have completed the initial and second interview the classroom observation and the reference check AND you and

the superintendent have offered the position to the candidate you need to complete the New Hire Form with Workflow using

the form on Applitrack

Go the specific applicantrsquos application by

clicking on the ldquoopenrdquo tag next to the name

Go to the bottom of the application and click

On ldquoFill Out a New Formrdquo

Choose the form from the new screen For the new Hire form you New Hire Form with Workflow and click on ldquocontinue

with Selected Formsrdquo Once you complete the form Click on Submit Form

Once all of the new hire paperwork is completed the building principal will be notified that the employee can start work

Monroe Public School Hiring Process Guide Page 11

6 Emergency Hiring Procedure

There will be times when it becomes necessary to hire someone to fill a vacancy and not follow

the regular procedures

The Administrator will meet with the Assistant SuperintendentSuperintendent to discuss the

need for an emergency hire

In the case of an emergency hire the following steps must still be followedrdquo

1 Applicant must complete an on-line application

2 An interview with at least one other administrator must be conducted

3 The superintendent must meet the candidate to offer the position

4 All paperwork including background checks must be completed before the candidate

can begin work

5 An orientation meeting with the Assistant Superintendent must be schedule within the

first 2 weeks of working

Monroe Public School Hiring Process Guide Page 12

Monroe Board of Education Policy 4111

Personnel -- CertifiedNon-Certified

Recruitment and Selection

The Board of Education recognizes the diversity of the people who live in this school district and believes that this diversity should have an

important bearing on all aspects of the school systems activities

The Board of Education believes it is especially important that this diversity of population be recognized in the recruitment hiring promotion and

assignment of personnel

The Board of Education will implement an affirmative action plan and actively seek minority applicant for all open positions in the District

The schools shall engage in fair and sound personnel practices in the appointment of all school system employees The administration shall be

responsible for establishing recruitment selection and appointment procedures No advertisement of employment opportunities may by intent or

design restrict employment based upon discrimination as defined by law

The Superintendent of Schools shall be responsible for developing specific recruiting procedures and appropriate interviewing and evaluation

instruments to implement the Boardrsquos policy All such procedures and instruments shall comply with federal and state requirements

(cf 0521 ndash Affirmative ActionNondiscrimination) (cf 4111142111 ndash Affirmative Action)

Legal Reference Connecticut General Statutes

10-151 Employment of teachers Notice and hearing on termination of or failure to renew con-tract Appeal Definitions

10-153 Discrimination on account of marital status

10-155f Residency requirement prohibited

46a-60 Discriminatory employment practices prohibited

Title VII Civil Rights Act as amended by Title IX Equal Employment Opportunity Act 1972

Policy adopted October 18 2004

Personnel -- CertifiedNon-Certified

Recruitment and Selection

In the employment of teachers and other certified personnel special consideration is given to professional training teaching experience and personal

characteristics desirable in good teachers

Monroe Public School Hiring Process Guide Page 11

6 Emergency Hiring Procedure

There will be times when it becomes necessary to hire someone to fill a vacancy and not follow

the regular procedures

The Administrator will meet with the Assistant SuperintendentSuperintendent to discuss the

need for an emergency hire

In the case of an emergency hire the following steps must still be followedrdquo

1 Applicant must complete an on-line application

2 An interview with at least one other administrator must be conducted

3 The superintendent must meet the candidate to offer the position

4 All paperwork including background checks must be completed before the candidate

can begin work

5 An orientation meeting with the Assistant Superintendent must be schedule within the

first 2 weeks of working

Monroe Public School Hiring Process Guide Page 12

Monroe Board of Education Policy 4111

Personnel -- CertifiedNon-Certified

Recruitment and Selection

The Board of Education recognizes the diversity of the people who live in this school district and believes that this diversity should have an

important bearing on all aspects of the school systems activities

The Board of Education believes it is especially important that this diversity of population be recognized in the recruitment hiring promotion and

assignment of personnel

The Board of Education will implement an affirmative action plan and actively seek minority applicant for all open positions in the District

The schools shall engage in fair and sound personnel practices in the appointment of all school system employees The administration shall be

responsible for establishing recruitment selection and appointment procedures No advertisement of employment opportunities may by intent or

design restrict employment based upon discrimination as defined by law

The Superintendent of Schools shall be responsible for developing specific recruiting procedures and appropriate interviewing and evaluation

instruments to implement the Boardrsquos policy All such procedures and instruments shall comply with federal and state requirements

(cf 0521 ndash Affirmative ActionNondiscrimination) (cf 4111142111 ndash Affirmative Action)

Legal Reference Connecticut General Statutes

10-151 Employment of teachers Notice and hearing on termination of or failure to renew con-tract Appeal Definitions

10-153 Discrimination on account of marital status

10-155f Residency requirement prohibited

46a-60 Discriminatory employment practices prohibited

Title VII Civil Rights Act as amended by Title IX Equal Employment Opportunity Act 1972

Policy adopted October 18 2004

Personnel -- CertifiedNon-Certified

Recruitment and Selection

In the employment of teachers and other certified personnel special consideration is given to professional training teaching experience and personal

characteristics desirable in good teachers

Monroe Public School Hiring Process Guide Page 12

Monroe Board of Education Policy 4111

Personnel -- CertifiedNon-Certified

Recruitment and Selection

The Board of Education recognizes the diversity of the people who live in this school district and believes that this diversity should have an

important bearing on all aspects of the school systems activities

The Board of Education believes it is especially important that this diversity of population be recognized in the recruitment hiring promotion and

assignment of personnel

The Board of Education will implement an affirmative action plan and actively seek minority applicant for all open positions in the District

The schools shall engage in fair and sound personnel practices in the appointment of all school system employees The administration shall be

responsible for establishing recruitment selection and appointment procedures No advertisement of employment opportunities may by intent or

design restrict employment based upon discrimination as defined by law

The Superintendent of Schools shall be responsible for developing specific recruiting procedures and appropriate interviewing and evaluation

instruments to implement the Boardrsquos policy All such procedures and instruments shall comply with federal and state requirements

(cf 0521 ndash Affirmative ActionNondiscrimination) (cf 4111142111 ndash Affirmative Action)

Legal Reference Connecticut General Statutes

10-151 Employment of teachers Notice and hearing on termination of or failure to renew con-tract Appeal Definitions

10-153 Discrimination on account of marital status

10-155f Residency requirement prohibited

46a-60 Discriminatory employment practices prohibited

Title VII Civil Rights Act as amended by Title IX Equal Employment Opportunity Act 1972

Policy adopted October 18 2004

Personnel -- CertifiedNon-Certified

Recruitment and Selection

In the employment of teachers and other certified personnel special consideration is given to professional training teaching experience and personal

characteristics desirable in good teachers

Monroe Public School Hiring Process Guide Page 13

Each candidate will

1 Submit evidence of meeting the certification requirements of the state

2 Submit an official college transcript to the personnel office

3 Submit a record of teaching and other work experience to the personnel office Salary increments are based upon years of creditable

service

4 Appear unless unusual hardship prevents for a personal interview

The Superintendent will ensure that all employee manuals or handbooks are in compliance with federal law and include

The education and experience required of all new instructional employees

Any credentials that current instructional employees must acquire

A timetable for the satisfaction of any new requirements

The consequences for employees who fail to comply

All employees are to be advised of the revisions of the handbooks or manuals and of any implications for existing personnel

The Superintendent will ensure that parentsguardians of students in Title I schools are informed of their right to know the professional qualifications

of their childrsquos teacher and will describe where and how this information may be obtained The Superintendent will monitor Title I schools to ensure

that parentsguardians of all students are notified when those students are taught for 4 or more consecutive weeks by a teacher who is not highly

qualified as defined by law

Staffing patterns will be reviewed annually to ensure that poor and minority students are not at higher rates than are other children in the district

taught by inexperienced unqualified or out-of-field teachers If such patterns are noted strategies to correct the problem will be developed

Legal Reference Connecticut General Statutes

10-145 Certificate necessary to employment

10-151 Employment of teachers

10-153a to 10-153n Rights concerning professional organization and negotiations

PA 94-221 An Act Concerning School Discipline and Security

20 USCA sect6311(h)(6)(A) ndash No Child Left Behind Act

Regulation approved October 18 2004

Monroe Public School Hiring Process Guide Page 14

Employee Separation Form (wwwapplitrackcom)

Monroe Public School Hiring Process Guide Page 15

Job Requisition Form (wwwapplitrackcom)

Monroe Public School Hiring Process Guide Page 16

Interview Analysis Sheet (wwwapplitrackcom)

Monroe Public School Hiring Process Guide Page 17

Applicant Paper Screening Rating Form (wwwapplitrackcom)

Monroe Public School Hiring Process Guide Page 18

Classroom Observation Checklist (wwwapplitrackcom)

Monroe Public School Hiring Process Guide Page 19

Reference Check Form (wwwapplitrackcom)

Monroe Public School Hiring Process Guide Page 20

New Hire Form (wwwapplitrackcom)