HINGHAM PUBLIC SCHOOLSBUDGET OVERVIEW FOR FY 17

Operating Budget Proposal from the Administration to the School Committee

January 7, 2016

BUDGET PROCESS for FY 2017School Committee meets in a planning session and then develops and adopts Guiding Principles, Assumptions, and budget calendar

Requests from departments go to building principals

Requests from principals, technology manager, maintenance personnel, and student services director come to central office

Superintendent and assistant superintendent meet with building principals and directors to discuss needs and review requests

Business director meets with technology, students services, and maintenance personnel to review requests

Central office administrators establish district priorities and develop administration-proposed budgets

Proposed operating budget is presented to School Committee, initially through budget message and then with a PowerPoint at the first work session in January

FY 17 BUDGET COMMENTS AND CHALLENGES

Special Education increased cost of tuitions, new positions (2.0)

Facilities Maintenance new position, focus on preventative maintenanceExpiring Bus Lease cost for bid spec. of new buses, cost of additional bus and driver

Regular Education Staffing new FTEs, FY 16 LOAs (10), anticipated retirements (4), contractual increases Collective Bargaining and Individual Contract Negotiations all 6 CB units with one year to go, allowance for negotiation of individual contracts and related expenses

Full-Day K for All Initiative tuition funded at same rate as FY 16Chapter 70 and Foundation Budget new “foundation formula,” no FY 17 impact expected, free K impact minimal

Reading Adoption for Grades 1-3

06-07 07-08 08-09 09-10 10-11 11-12 12-13 13-14 14-15 15-16200

250

300

350

400

286300

343

318

292

266256

295

245

303

October 1 Kindergarten Enrollments

2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-20163300

3400

3500

3600

3700

3800

3900

4000

4100

4200

4300

3624

36953724

3781

3881

39924043

4087

41434178

42244257

Total K-12 In-District Enrollment

2015-2016 does not include Integrated PK, vocational students nor out-of-district special educa-tion students, for a total of 4376 students. All counts are as of October 1.

District has grown by more than 600 students in grades K-12 over the past 11 years.

08-09 09-10 10-11 11-12 12-13 13-14 14-15 15-16800

850

900

950

1000

1050

1100

1150

1200

1250

1300

1040

1098 10981133 1127 1135

1206 1195

894 895

932 940974 977

1022

1068

HS and MS Enrollment

High School Middle School

All counts are as of October 1.

2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-20160

50

100

150

200

250

300

350

400

286 300

343318

292266 256

297

245

1119

33

3850

6748

56

50

Grade 1 Enrollments, 2007-08 to 2015-16 (pink - prior k + green - “K to 1 bump”)

K to 1 Bump

Prior year K

What about Fall 2016?

K – 12 Projections for September 2016(based on moving along December 2015 actuals)

Grades K – 5 2003 - 363 (to gr. 6) + 306 (new K) + 8 (grade K to 1 growth) = 1954

Down 49, plus net other in/out migration

Grades 6-8 1067 - 329 (to HS) + 363 (from grade 5) – 20 (to p.s.) = 1081

Up 14, plus net other in/out migration

Grades 9-12 1198 + 329 (from grade 8) – 275 (graduates) – 20 (to p.s.) = 1232

Up 34, plus other net in/out migration

Projections assume only private school out-migration and only K and K-1 new growth; so they are conservative based upon past experience of at least some other net increases. K number includes both full and half day (if any).

4267Projected

K -12

FY 2017 – WORKING DRAFT PROPOSALS

The slides below list categories of proposals being recommended by the administration at this time; related costs have been included in the preliminary budget proposal figures.

• previously deferred or unfunded needs• unique student needs and challenges• other programmatic or support service

needs

•

Comments on base budget additions are noted. The pink shaded slides include requests that are important but not recommended to be funded at this time.

Previously deferred or unfunded requests These requests reflect previously identified needs that remain unmet.• Increased cost of first year of 5-year bus lease (with 1 additional

bus) – increase projected at 25% for all new buses in bid specs. • Additional large bus driver (HPS employee) – to accommodate

increase in middle school enrollment where ridership is high and requires all 21 proposed large buses.

• Math tutor hours for each elementary school (25/wk. for each school) - to increase attention to mathematics interventions, especially for underperforming students at grades 3-5.

• 1.0 maintenance worker – third year request to restore maintenance capability, with special attention to elementary and middle school fields and playground issues.

• 1.0 special education teacher (.5 each at East and South) – budgeted last year as part of FDK, but hiring deferred as result of need for 16th session, when K revenue was not yet certain.

Positions or services necessary to meet unique student needs

These requests reflect the changing demographics of the HPS population.• 1.0 secondary school nurse (net cost of replacing aide

role) - part of a multi-year effort to provide both RN and DESE - licensed nurses (replacing current aide roles) at both HHS and HMS to support student health needs and address the growing complexity and increasing number of serious medical issues in our largest buildings.

• 1.0 MS guidance counselor – to meet enrollment and growing social, emotional and personal counseling needs of the large HMS enrollment.

• Transition Room tutor hours (25/wk.) for HMS – to address needs similar to those the HS Transition Room serves.

Other proposals to address programmatic and support service needs

• .2 FTE Elementary Math Specialist – to increase from 1.8 to 2.0 math specialist services shared among 4 schools. In addition to providing support and modeling for teachers, role will also monitor and direct instruction for requested tutor hours for direct services to needy students.

• 1.0 HS health/PE teacher – to serve growing HS enrollment (currently served by only 2.0 PE teachers) and address the need for additional health education instruction. This role is also a component of a proposed change in HHS graduation requirements.

• 1.0 shared elementary technology assistant (or equivalent in per diem hourly support) – to manage setup and maintenance needs of increased technology in each of the schools. This role will allow the building tech specialists to continue with their focus on teaching and supporting teachers in technology integration.

Other Needs (Continued)• 1.0 Special Education administrative/instructional support role –

This position will provide support for the increasing demand for timely decision-making, supervision of instructional staff, and responsiveness to parents not possible with the current resources at the central office level. We are looking at several possible role descriptions and compensation models for meeting these needs.

• .2 MS art teacher – to address the need for additional art instruction as the largest classes move into grades 7 and 8. Currently HMS has only 1.6 art FTEs.

• Incremental cost of moving Post-Secondary Planning Coordinator from Tutor rate to 1.0 FTE counselor – to ensure continuity of staffing from one year to the next. Since the inception of this role, we have lost tutors (all certified in guidance) to full time positions in other districts.

Requests from administrators NOT INCLUDED in this budget proposal and NOT RECOMMENDED at this time

These requests are all worthwhile but, in the opinion of the central office administration, do not rise to the same level of priority for the FY 17 proposed budget as do other requests; so each is recommended to be deferred at this time.• .6 MS special education teacher – to meet increasing number of

children who need a skills-based learning environment.• MS language lab coverage hours – to provide for setup and

oversight of equipment and for teacher support.• Increased paraeducator hours for PRS and South literacy support –

to restore parity of service for RTI/TRI.• .1 MS foreign language and .1677 PRS music – to restore two

teachers at part time status (self-requested LOA) to 1.0. • 1.0 MS/HS social studies teacher – to lower class sizes in several

courses.

Changes to Full-Day K for ALL Proposed Budget FY 16

Classroom Teachers 5.0 6.0

New FTEs $306,990

1.5 (three existing .5 staff to 1.0 FTE status) 97,834$404,824

Specialist Teachers 2.2 (.2 art, .5 music, .5 PE, 1.0 Spanish) $128,794

Special Ed. Teachers 2.0 1.0

(.5 per building) $122,796

Para Hours To bring all K classes full-time paraeducators $187,530TOTAL NEW COSTS $843,944

Notes: 1. Assumes 300 students, 15 sections for 2015-20162. Excludes equipment, materials, furnishings, etc., offset by $86,779K state grant3. Proposed cost for 14 sections is ± $80K less4. ± $71K possible savings for midday transportation5. ± $67K loss of “typical student” tuition to revolving account

Budget Item Account Step Rate Hours / FTE Cost

Math Tutors R2300 184 Days $32.10 100 $118,128

Increase Elementary Math Specialist, 1.8 to 2.0 R2300 M30/13 $98,051 0.20 $19,610HS PE/Health Split R2300 M/5 $62,626 1.00 $62,626MS Art Increase , .6 to .8 R2300 M/12 $85,284 0.20 $17,057

Elementary Tech Assistant Shared R2450 261 Days $21.18 7 $38,696Post Secondary Planning Coordinator change to Guidance Counselor (incremental cost) R2700 M/5 $24,234 1.00 $24,234

Transistion Tutor at MS R2700 170 Days $32.10 5 $27,285New MS Guidance Counselor R2700 M/5 $63,980 1.00 $63,980

Nurse - New MS and HS - Net of health aide reduction R3200 B/3 $53,004 1.00 $29,996

New Buses (Incremental Cost Estimate) 21 Buses R3300 $147,405 $147,405

New Bus Driver for 21st bus R3300 204 Days $22.80 5.75 $26,744New Maintenance Person R4220 $46,542 1.00 $46,542SPED Administrative/Instructional Coord. S2100 M/5 $70,000 1.00 $70,000SPED Teacher split between East and South S2300 M/5 $62,626 1.00 $62,626

Total New In the Base $754,929

Budget Impact from diminished revolving fund availabilityPreK Revolving Reduction ZZ-Offset Change $150,000 $150,000Town Contribution to FPM ZZ-Offset Change $25,000 $25,000Offset Impact omn Budget $175,000

Deferred Items as of December 17, 2015Sped Skills Class Defer M/5 $62,626 0.60 $37,576Secondary Foreign Language, .9 to 1.0 Defer M30/13 $98,051 0.10 $9,805

MS Language Lab - Coordinator Defer 198 Days $21.18 5 $20,968PRS Music Increase, .832 to 1.0 Defer M15/13 $93,514 0.168 $15,682

Literacy Tutors - South/PRS - Non Title 1 Schs. Defer 184 Days $32.10 11.5 $67,924Secondary Social Studies Teacher Defer M/5 $62,626 1.00 $62,626Deferred Items $214,581

Recommended Additions to Preliminary FY 17 Budget

HINGHAM PUBLIC SCHOOLSPreliminary FY 2017 BUDGET

(Net of Grants and Offsets)Base Base

Budget Budget Budget Budget Budget INCREASEACCOUNT ACCOUNT TITLE 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 DECREASE

1100 School Committee $45,850 $46,850 $46,850 $51,850 $56,850 $5,0001200 Administration $846,853 $900,081 $929,630 $980,687 $1,013,673 $32,9862200 Principals $1,760,477 $2,019,205 $2,038,765 $2,153,329 $2,212,625 $59,2952300 Teaching $18,645,917 $19,132,387 $20,173,486 $21,231,308 $22,575,391 $1,344,0832350 Professional Development $185,100 $187,000 $212,590 $223,340 $236,002 $12,6622400 Textbooks $237,137 $264,066 $286,586 $350,533 $583,286 $232,7532410 Instructional Equipment $11,500 $22,700 $30,661 $37,399 $42,233 $4,8342450 Instructional Technology $585,947 $710,366 $754,310 $817,251 $884,146 $66,8952500 Library $537,159 $600,901 $634,320 $630,765 $690,132 $59,3672700 Counseling $876,234 $951,807 $1,008,539 $1,032,116 $1,168,789 $136,6732800 Psychological Services $329,464 $339,448 $489,640 $507,960 $530,834 $22,8743200 Health Services $477,485 $487,893 $510,258 $559,856 $615,741 $55,8853300 Transportation $1,236,613 $1,298,185 $1,293,024 $1,271,327 $1,457,879 $186,5523510 Athletics $595,919 $596,212 $605,994 $625,431 $657,773 $32,3413520 Other Student Activity $94,706 $103,041 $119,767 $121,822 $133,737 $11,9154110 Custodial $1,329,369 $1,442,428 $1,545,001 $1,619,691 $1,666,125 $46,4344120 Heating of Buildings $458,369 $465,388 $551,022 $466,322 $561,323 $95,0014130 Utilities $732,145 $724,333 $863,924 $858,641 $860,124 $1,4834210 Maintenance of Grounds $13,478 $27,288 $69,788 $55,882 $76,241 $20,3594220 Plant Maintenance $718,640 $757,748 $812,286 $895,046 $992,059 $97,0134230 Repairs of Equipment $107,370 $106,053 $106,550 $110,491 $115,504 $5,0135100 Employee Retirement $75,792 $63,516 $23,755 $75,940 $46,700 -$29,2407000 Non-Instructional Equipment 0 0 $0 $1 $1 $0

2100B Sped Supervision $238,244 $241,690 $252,862 $246,102 $324,454 $78,3522300B Sped Instruction $5,457,819 $5,667,476 $5,949,319 $6,180,030 $6,582,164 $402,1342350B Sped Prof. Development $10,700 $9,900 $9,900 $9,900 $9,900 $02400B Sped Textbooks $900 $900 $900 $900 $900 $02700B Sped Counseling $388,316 $405,603 $494,426 $515,662 $534,401 $18,7392800B Sped Psychological Services $231,753 $245,277 $248,714 $261,237 $272,291 $11,0543300B Sped Transportation $627,287 $573,011 $562,563 $588,774 $673,584 $84,809

9100B Sped Programs w/ other Districts $3,543,599 $3,255,628 $2,496,457 $2,886,218 $3,149,446 $263,2283300E Vocational Transportation $10,400 $10,400 $10,400 $10,400 $10,400 $09100E Vocational Tuition $135,108 $127,892 $84,548 $37,511 $47,909 $10,399

Allowance for increases $21,671 $53,557 $273,887 $0 $80,034 $80,034

TOTAL OPERATING BUDGET Total Budget $40,567,321 $41,838,228 $43,490,722 $45,413,721 $48,862,649 $3,448,928

Personnel Costs (FTE and all other), $39,875,818,

81.61%

Tuitions (Net of CB), $3,197,355,

6.54%

Contracted Ser-vices, $2,651,594,

5.43%

Heating, Electric, Utilities, $1,421,447, 2.91%

Text, Equipment, $1,509,664, 3.09% Other, $206,770, 0.42% Personnel Costs (FTE

and all other )

Tuitions (Net of CB)

Contracted Services

Heating, Electric, Util-ities

Text, Equipment

Other

Preliminary FY 17 Budget by Category