Health and Wellness for all Arizonans

WIC FINANCIAL REMINDERS

Presented by: Tabitha Johnson, Finance Manager

Bureau of Nutrition and Physical Activity

Health and Wellness for all Arizonans

• Time reporting is required to determine accurately how people spend their work time and support personnel costs charged to federal programs.

• Depending on how your time is funded, there are three different forms that can be used to report your time :– Personnel Activity Report (PAR)– Time Studies– Certificate of Duties (COD)

TIME REPORTING

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TIME REPORTING

100% WIC FUNDED

PERSONNEL ACTIVITY

REPORT (PAR)

CERTIFICATE OF DUTY

MULTI-FUNDEDPERSONNEL

ACTIVITY REPORT (PAR)

ARE YOU PAID BY MULTIPLE PROGRAMS OR 100% WIC?

OR

OR

Health and Wellness for all Arizonans

MULTI-FUNDED PAR

Must be prepared at least monthly AND coincide with

one or more pay periods

Must be signed by both the employee and the supervisor

Must include which functional area(s) their time

was spent

TIME REPORTING REQUIREMENTS

Health and Wellness for all Arizonans

REMEMBER:

WIC AND BREASTFEEDING

PEER COUNSELING ARE TWO DIFFERENT

FUNDS

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Labor and Personnel Activity Report Pay Period: To:

Department of Health Services

Position No: Timekeeper's Name: America Coles

Name: Johnson, Tabitha EIN: Telephone Number: 602-542-2878

12/20 12/21 12/22 12/23 12/24 12/25 12/26 12/27 12/28 12/29 12/30 12/31 1/1 1/2

S S M T W HOL F S S M T W HOL F

30% Nutrition Network 98539 44161 15 0 0%

40% 23% WIC - Administration 99507 44010 15 63% 6 4 5 7 7 6 35 63%

30% 8% State General Funds - Administration 40001 44190 15 38% 2 4 3 8 1 1 2 21 38%

0 0%

0 0%

0 0%

0 0%

0 0%

100% 30% Total Hours Worked 100% 0 0 8 8 8 0 8 0 0 8 0 8 0 8 56 101%

LEAVE TimeCOMP 330 0HOLIDAY 320 8 8 16ANNUAL 300 8 8SICK 310/311 0JURY DUTY 350 0PARTIAL DAY 105 0OTHER 0

Total Leave Hours 0 0 0 0 0 8 0 0 0 0 8 0 8 0 24

Pay Period Totals 0 0 8 8 8 8 8 0 0 8 8 8 8 8 80

NETWORK SNAP-Ed Time# Hours *Management 0# Hours **Direct 0

Total SNAP-Ed Hours 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Row 8

WIC Time# Hours Program Operations 3 5 5 6 19# Hours Nutrition Services 0# Hours Breastfeeding Education 0# Hours Client Services 3 4 7 2 16

Total WIC Hours 0 0 6 4 5 0 0 0 0 7 0 7 0 6 35 Row 13I certify that the hours above represent, to the best of my knowledge,an accurate record of the time that I have devoted to the identifiedprograms/activities as per ADHS policies and procedures.

DateNOTE: Due to Timekeeper when signing time sheet. Due into Payroll Office on Monday, before close of business. LAR will not be processed without Signatures. Date Date

Submit 101%*Management or administrative hours include time spent: **Direct hours include time spent:

- In travel for training or staff meetings for nutrition education - Preparing lesson plans

- Performing duties related to payroll or accounting - In travel to and from sites where direct delivery services are provided

- Preparing invoices, quarterly or other program reports - Teaching allowable nutrition education activities to food stamp eligible persons

- In professional development activities - Administering surveys or evaluation questionnaires

- Supervising LIA program personnel - Summarizing results of nutrition education activities

- Ordering Nutrition education materials

- Conducting physical activity demonstrations and promotions that include a nutrition message

- Making referrals to Food Stamp and WIC programs

- Setting up for direct delivery nutrition education activities

PAR

Employee Signature

Supervisor Signature Financial Accountant

12/20/14 01/02/15

SHS000002620

TotalDefaultFunding

%Change Description Index PCA AY - % -

PERSONNEL ACTIVITY REPORT(PAR)

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100% WIC

PARSame requirements as what is listed on

prior slide

CERTIFICATE OF DUTY

TIME STUDY

Must be prepared a minimum of one

week per month OR 1 month per quarter

Must include how much time was spent

in each functional area

Must be completed semi-annually

Employee must include the average percentage of time

spent in each functional area

TIME REPORTING REQUIREMENTS

Health and Wellness for all Arizonans

CERTIFICATE OF DUTY

NEWUSE MONTHLY OR QUARTERLY AVERAGE PERCENTAGE CALCULATED FROM YOUR TIME STUDY

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TIME STUDY

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WIC UNALLOWABLE COSTS

Examples:• Food for Meeting• Depreciation• Entertainment• Incentives or Payments to Participation

COMPLETE LIST OF ALLOWABLE AND UNALLOWABLE COSTS CAN BE FOUND ON APPENDIX A OF

CHAPTER 13: PROGRAM COSTShttp://www.azdhs.gov/azwic/documents/local_agencies/policy-manual/chapter_13_program_costs.pdf

Health and Wellness for all Arizonans

If you have any further questions, please contact your Nutrition Consultant