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Draft minutes of the Ordinary Parish Council meeting held on Wednesday 13th February 2019 at 7.45 pm, Harvington Village Hall.

Present: Cllrs. Dr. Davies (Chair), Ms. Smith, Mr. Redman, Mr. Richardson, Mr. Colebrook, Mrs. Allison, Mr. Baugh and Mr. Dorrell. In attendance: Mrs. Holland (Clerk), County Cllr. Mr. Hopkins and 4 parishioners.

290. Apologies: Mr. Langley (reasons accepted by Council), Dist Cllr. Mr. Thomas and PC Paul Brown.

291. Register of Interests: Nil.

292. Dispensations: Nil.

Public Question Time:

293. County Cllr. Mr. Hopkins report: County Council Tax – to rise 3.99%. Ragley Road tree –Further talks to take place with contractor. The Rowans - no date as to when work will be carried out as at present there is no money remaining in the maintenance budget. County Cllr allocated Divisional Fund to be used to pay for the work above. Police & Crime Commissioner – has funding for road marking improvements. Mr. Hopkins is to arrange a visit for the Commissioner to visit villages in the area. Dist. Cllr. Report - email report received, circulated to members and brief synopsis reported.

294. Minutes: it was resolved that the minutes of the Ordinary Parish Council meeting held on 16.01.19 were an accurate record, duly signed by the Chairman.

Public Question time: resident thanked the Council for collection of the bus shelter panel that she has stored in her garage over a number of years.

295. Clerk’s report: New Homes Bonus funding – currently available £14,284. Licenses -Bus Shelter still outstanding. Planned work (Stratford Road, Harvington) (Temporary Closure) Order 2019 Proposed Order: to close that part of Stratford Road, Harvington from its junction with C2295 Abbots Salford Road to its junction with Shakespeare Lane in order to facilitate BT Openreach works by Conley Utilities. Anticipated duration: 15 days Commencing: 9 February 2019. Elections: For District Councillor and 9 Parish Councillors will take place on May 2nd 2019. If you are interested in applying then you may wish to attend the following Election Process seminars at Wychavon District Council offices on February 26th 2019 (District Councillor) and February 28th 2019 (Parish Councillor. Both start at 6.15pm. Members x 4 to be booked to attend. Perkins Educational Foundation - Awards to assist young people under the age of 25.The Perkins Educational Foundation invites applications from schools and other bodies working with young people under the age of 25 living in Salford Priors, Bidford-on-Avon and Broom, Harvington and Cleeve Prior. Applications in the form of a letter attached to an email should be made to the Clerk of the Governors, at info@williamperkinscharity.org. There is no specified application form, but applications should be received by the Clerk by midnight on 31st March 2019. Retirement: Two members retiring from CALC at the end of the year. Card to be sent. Planning Enforcement Summit: to take place on March 13th 2019.

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296. Reports from representatives. a) Village Hall – Nil to report except that the land behind the Hall is not to be cleared on behalf of landowner. b) PACT: A meeting had been planned by Cllr Charlie Homer but he has since resigned his position. It was agreed to go ahead with members from Norton & Lenchwick. Representatives met with the local police representatives and discussed the Neighbourhood Watch Scheme which has been set up in Harvington. Norton & Lenchwick are keen to do something similar. We were advised to seek advice from Fladbury NW scheme. c) Cycleway Report: full report can be obtained from the Clerk.

297. Notes from Finance & General Purposes meeting approved and the following updates received:

297.1 Fencing: Quotation considered for fencing around the swings on the Orchard. It was agreed to defer and obtain different types of fencing quotes.

297.2 Streetlight 35, Malthouse Close: it was reiterated by a member that Rooftop Housing Association contractors created the problem by enclosing the streetlight into the grounds of the tenant.

297.3 Harvington Trust and the Jubilee Orchard: the Council formally thanked the Harvington Trust for all their hard work in bringing the Orchard project to fruition over the last ten years and wish them well with their next project.

297.4 Defibrillator Leys Road: letter written to Owner of the Shop, Leys Road asking for permission to site a defibrillator on the external wall of the Shop.

298. Village Matters.

298.1 Jubilee Orchard – no responses received in relation to correspondence sent to residents re Conifer trees on boundary fencing. Quote to be obtained from contractor to carry out a reduction in height on all the Conifer trees in order for the trees to be of a manageable size.

298.2 New Homes Bonus: a) Quotes received for adult gym equipment and older play equipment were considered. It was proposed by Cllr. Mr. Colebrook, seconded by Cllr. Ms Smith and resolved by all to accept the quote from Kompan Play. b) The New Homes Bonus application for submission to Wychavon District Council for new older children play equipment and adult fitness items was agreed.

298.3 Request from contractor to paint the Streetlight column at the front of Number 4, Orchard Place was agreed at the expense of the resident. Request that it be done in Harvington Logo green colour.

299. Planning Matters.

299.1 The following application was considered: 19/00099/HP Bredon View, Village Street, Harvington. Proposal: Proposed rear kitchen extension. Comments: Nil.

299 .2 Correspondence from the Planning Authority duly noted: a) 18/02069/HP - 24 Hughes Close, Harvington. Permission granted. b) 18/02327/FUL Vicarage Nurseries, Leys Road, Harvington. Dist. Cllr. Mr. Bradley Thomas has confirmed that he has requested that the application will go to the Planning Committee and he will attend the meeting to represent the Parish Council concerns. c) W/16/02253/PN – concerns raised by resident reported to Enforcement Team.

300. Financial Matters.

300.1 Resolved to approve the schedule of payments and expenses and summary of accounts.

300.2 Resolved to pay for the new path at the Orchard from remaining grant funding allocated to the Orchard project.

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300.3 Resolved to vire £160 from contingency budget heading to the Village News budget.

301. Resolved to exclude the public and press in the public interest for consideration of the following item: Personnel issues: Council agreed to renew Parish Lengthsman contract for 2019/20.

Meeting closed at 8.50 pm. Urgent decisions taken following closure: a) Village Newsletter to remain on website for one year. _______________________________________________________________________________________ Correspondence received that does not require decision unless requested as an agenda item.

Weekly CALC updates provided via email to all members.

Weekly Worcestershire Roadwork Report via email to all members.

Prevention Matters Workshop- How elected members can improve the health of their communities. The Local Government Association (LGA) has developed a free one day training workshop to enable elected members to champion health improvement and prevention in their communities. The workshop will be delivered at County Hall on 4th March from 9.30-3.30. Respond to Laura Hart at (lhart2@worcestershire.gov.uk) by 15th February 2019 to register for a place.

Community Grants Scheme: Closing date: 12 noon | 29 March 2019. Includes all aspects of community life, community buildings, sports, arts…in fact any project that makes a lasting contribution to your local community by encouraging community engagement! Contact Tracy Grubb T: 01386 565168 | E:tracy.grubb@wychavon.gov.uk

Appendix 1. Payments authorised for payment 13th February 2019.

V No. REASON INCOME TOTAL AMOUNT VAT RECOVERED R18-11 South Lenches PC – rock salt purchase. 23.45

R18 -12 Worcestershire County Council – Grass cutting. 705.87

P18-91 HMRC underpayment NI and PAYE. 6.40 N/A

P18-92 Administration costs. 812.08 N/A

P18-93 Maintenance work to areas. 705.60 117.60

P18-94 Printing Newsletter. 112.35 2.10

P18-95 Installation costs for swings. 3512.25 585.37

TOTAL 729.32 5148.68 705.07

Account summary.

Harvington Parish Council 2018-19. February 19

Budget 2018/19

Receipts/ Payments

Under/Over Spend

% Spent

Receipts

Precepts 0.00 35939.00

Lengthsman - Worcs CC 1842.00 1480.00

PP3 - Worcs CC 0.00 305.70

WCC Amenity 0.00 705.87

Grants 0.00 4300.06

VAT - Recoverable 0.00 2436.26

Others 0.00 23.45

Transfer 0.00 18930.93

Total 1842.00 64121.27

Mowing - Parish Amenity 4800.00 3733.35 1066.65 78%

Street Lighting 2651.00 0.00 2651.00 0%

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Warden 135.00 135.00 0.00 100%

Lengthsman (PC Contribution) 1000.00 454.00 546.00 45%

Maintenance assets 500.00 46.90 453.10 9%

Planters 2008.80 2008.80 0.00 100%

Village News 1100.00 1074.00 26.00 98%

Grants 5310.00 5095.00 215.00 96%

Donations 1150.00 483.48 666.52 42%

Clerical expenses 500.00 413.08 86.92 83%

Salary + HMRC + Employer NI 9000.00 8620.22 379.78 96%

Training 200.00 90.00 110.00 45%

Village Hall - Insurance 850.00 839.67 10.33 99%

Insurance 1000.00 939.92 60.08 94%

Subscriptions 890.00 865.67 24.33 97%

Admin 250.00 191.63 58.37 77%

Audit Fees 500.00 389.90 110.10 78%

Loan Repayments 3172.00 3171.79 0.21 100%

Contingency 1000.00 325.00 675.00 33%

Jubilee Orchard 3000.00 1282.89 1717.11 43%

Playing Field 2500.00 2187.16 312.84 87%

Neighbourhood Plan 3570.00 0.00 3570.00 0%

Litter/Dog bins 480.00 423.26 56.74 88%

Projects for 2018 8847.20 5447.45 3399.75 62%

SUBTOTAL 54614.00 38218.17 16395.83

WCC PPP3 500.00 305.70 194.30 61%

WCC PL 1842.00 1842.00 0.00 100%

NHBS - Orchard+other grants 1508.50 145.00 1363.50 10%

WDC (Fl.Allev.grant phase 1) 1323.25 43.75 1279.50 3%

WDC (Fl Allev grant phase 2) 1178.00 187.25 990.75 16%

WCC - Grant 200.00 200.00 0.00 100%

WDC - Neighbourhood Plan 4814.94 2879.82 1935.12 60%

SL Upgrade 9800.00 9800.44 -0.44 100%

WCC SL 2016-17 payment 2434.75 2434.75 0.00 100%

Bus Shelter, Alcester Road 4904.00 4904.00 0.00 100%

VAT 6573.42 0.00

TOTAL 83119.44 67534.30

Treasurers Account. B/F 01.04.18 16048.60

Income received 64121.27 Minus payments -67534.30 Total 12635.57

03.01.19 12809.57 minus unpresented payments -174.00

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Total 12635.57 Less grant allocations

1363.50 NHBS JO/PC/STW

1279.50 Fl. Allev. Grant 1

990.75 Fl. Allev Grant 2

1935.12 WDC - NP

Sub total 5568.87 TOTAL remaining 7066.70

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