Half yearly Progress Report - birds-spacc.org · Half‐yearly Progress Report ... 1. Project Execution Strategy (PES) 2. Signing of agreements with partner ... (HUNs) and Groundwater

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Global Environment Facility Food and Agriculture Organization of the United Nations

Bharathi Integrated Rural Development Society Strategic Pilot on Adaptation to Climate Change

Half‐yearly Progress Report (December 7, 2010 – June 30, 2011)

Project Management Office H. No. 1‐2‐7/1, Habsiguda Polyclinic Compound,

Kakatiyanagar, Habsiguda, Hyderabad – 500 007, A.P., India. Phone : +91 40 27173351 Fax : +91 40 27173361

Email : [email protected]

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PROJECT PROGRESS REPORT Trust Fund Programme

Funding source Reporting period Progress report due at FAO Headquarters

Global Environment Facility (GEF)

First Six months: December 2010 to June 2011

31 July

Project symbol GCP/IND/181/GFF

Title “Reversing Environmental Degradation and Rural Poverty through Adaptation to Climate Change in Drought Stricken Areas in Southern India: A Hydrological Unit Pilot Project Approach”

Reporting period December 7, 2010 to June 30, 2011

Operating Unit TCI

Lead Technical Unit NRL

EOD‐date 21/12/2010

NTE‐date 20/12/2013

Total project budget US$ 3,762, 654

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Supervision missions/visits celebrated in the reporting period Dates and FAO staff participating

Supervision activities and participants (meetings, project site visits, etc.)

Issues treated

27‐28 January 2011 Dr. Satya Priya, National Program Coordinator – Land & Water (NPC‐LW)

Interviews for senior staff positions Meeting with the Project Manager and Subject Expert – Water Management

1. Project Execution Strategy (PES)2. Signing of agreements with partner

Non Governmental Organizations (PNGO)

3. Content and scheduling of Annual Work Plan and Budget (AWPB) Workshop

4. Content and scheduling of the Project Inception Workshop

5. Commissioning of Project Steering Committee (PSC ) and scheduling of the first PSC meeting

6. Schedule of meetings with the Officers of the Government of Andhra Pradesh (GoAP) Officers; probable members of the PSC; and important stakeholders

27‐28 January 2011 Ms. Uma Balaji, Program Assistant

Meeting with the Project ManagerMeeting with the Staff, handling budget

Budget revision

24‐25 February 2011 Dr. Gavin Wall, FAO Representative in India

Meeting with: Project Manager; PMO staff; Commissioner, Agriculture, GoAP; Commissioner, Rural Development, GoAP; Director, Forest Resource Center (FRC), a unit of Indian Council of Forestry Research and Education (ICFRE); Faculty of Acharya NG Ranga Agriculture University (ANGRAU); Director, Central Research Institute for Dryland Agriculture (CRIDA)

Constitution and commissioning of PSC

24‐25 February 2011 Dr. Satya Priya, NPC‐LW

Same as above

Same as above

3‐4 March 2011 Dr. Satya Priya, NPC‐LW

Participated in the AWPB 2011 Workshop Project Execution Strategy

Dr. Gopi Ghosh, 14‐15 March 2011 Assistant FAO Representative

Participated in the first PSC meeting and the Project Inception Workshop

Importance of the project in overall FAO mandate explained to PSC and stakeholders

14‐15 March 2011 Dr. Satya Priya, NPC‐LW

Same as above

Same as above

6‐7 June 2011 Ms. Meena Kapoor, Assistant FAO Representative (Administration)

Meeting with the Project Manager; Interaction with the Administrative and Finance Staff at Project Management Office (PMO); Meeting with the Executive Director (ED); and Interaction with the Finance Staff at BIRDS Nodal Desk Meeting with the PNGO Chiefs

1. Hiring of staff/consultants2. Procurement Policy 3. Administrative procedures 4. Accounting procedures 5. Managing fiduciary risks 6. Internal Audit 7. Extension of PNGO contracts

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A.1 Progress and Output Narrative description of component activities and outputs produced in this reporting period: Component 1: Information tools for decision making and local institutional capacity development Outcome 1, expected to happen as a result of implementing component 1, describes the desired situation after project intervention, as follows: “Information tools and local institutional capacities developed for farmers and CBOs to make informed decisions on land and water management based on scientific and local knowledge, taking into account impact of climate variations” Three Outputs were envisaged to occur and contribute to realizations of Outcome 1, discussed in the following section. Output 1.1: Completed study on local and scientific knowledge on impacts of climate variability/change on

natural resources in Andhra Pradesh Of the five activities planned under Output 1.1, three activities viz., 1.1.1 Climate/weather data analysis; 1.1.3 Review of literature; and 1.1.5 Computer database, were to start in the reporting period. The key activity under output 1.1, bench mark survey, was to be contracted out. Towards end of the reporting period, the Project Management Office (PMO) prepared a draft Terms of Reference (ToR) for bench mark survey, keeping in view the requirement of the project document. After clearance of FAOIN, a Request for Proposal (RFP) was prepared, which will be posted on the websites hosting such advertisements, in first week of July 2011. The selection process of the agency for carrying out bench mark survey would be completed early August and the actual grounding of survey would take place by mid August. Climate/weather data analysis was to start in July and end in September 2011. The key responsibility of this activity lies with the short‐term consultant ‐ climate change modelling. Advertisement for this position was posted towards end of the reporting period and selection process would be completed by end of July. Review of literature started, as planned, by the in‐house professional staff. Steps were also taken by the professional staff to streamline the existing database, and ensuring timely data entry of the farmer collected data, that continued even after the closure of APFAMGS project. Updating of the existing database was essential as it would one of the key primary sources of information for baseline study, in addition to the secondary data that would be collected as part of bench mark survey. All the information collected as part of the baseline study would be stored in computer database and used for scientific analysis and compilation of individual technical papers, which will be written by short‐term consultants, planned to be hired towards end of August. These technical papers would be key inputs in the baseline study document, in addition to the results of the bench mark survey. Output 1.2: Local monitoring system of climate variability and its impacts operating No activity was planned to generate Output 1.2, during the present year. The monitoring system established as part of the APFAMGS project was used by CBOs that continued to generate a few climate‐related data, with the backstopping of PNGOs, during the reporting period. The existing climate monitoring system generated data on one climate variable – rainfall and three climate impact variables i.e., water level in wells, annual groundwater balance, and cropping. Compilation of this data in the computer database mentioned in the previous section was carried out at the PNGO and PMO levels and would be key input in bench mark survey. The climate monitoring system to be established in the year 2012 would generate additional datasets, such as temperature and humidity, which become essential in the context of monitoring climate variability and its impact.

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Output 1.3: CBOs with capacities to integrate climate variability adaptation measures in Sustainable Land and Water Management (SLWM)

Of the five planned, three activities viz., 1.1.1 Selection of pilot HUs; 1.1.2 Formation of CCAC; and 1.1.4 CCAC meetings, were to start during the reporting period, and the first one was expected to be completed. As planned selection of pilot HUs (target was 9) was completed as scheduled by the end of March 2011. Five Criteria were used for selection of a pilot HU viz., (i) should have been covered under APFAMGS Project; (ii) a natural drainage basin with a single outlet; (iii) forms part of a mandal/s earlier declared as drought‐prone by the Government of Andhra Pradesh (GoAP); (iv) stream flow measurement is already started in APFAMGS, preferably; and (v) proven positive community response (indicated by more than 50% attendance in meetings, changes in cropping pattern, and funds raised independently from sources other than APFAMGS). According the AWPB 2011, Climate Change Adaptation Committees (CCACs) were to be formed at two levels, parallel to Hydrological Unit Networks (HUNs) and Groundwater Monitoring Committees (GMCs), formed as part of the APFAMGS project. 58 HU level and 638 habitation level CCACs were to be formed, by October. The target for the reporting period was worked out at 213. At the time of reporting, formation of habitation level CCAC was completed at 49 habitations. See table below for the progress at HU level.

Table 1.3: Status of formation of Climate Change Adaptation Committees, per 30 June 2011

SN Name of the HU PNGO District No. of habitations

Total Completed1 Chinneru* BIRDS Kurnool 18 162 Rallavagu BIRDS Kurnool 16 5 3 Thundlavagu BIRDS Kurnool 7 4 4 Peddavagu BIRDS Kurnool 5 2 5 Chandravagu BIRDS Kurnool 4 1 6 Buchammakoneti vanka BIRDS Kurnool 1 7 Koneti vanka BIRDS Kurnool 3 1 8 Bavanasi BIRDS Kurnool 12 2 9 Yerravanka BIRDS Kurnool 5 1 10 Peddavanka BIRDS Kurnool 5 1 11 Lothuvagu BIRDS Kurnool 1 1 12 Chandra sagar CARE Mahbubnagar 23 13 Mallappa vagu* CARE Mahbubnagar 17 14 Manda vagu CARE Mahbubnagar 20 15 Pulivagu CARVE Prakasam 11 16 Erra Vagu CARVE Prakasam 4 17 Mekeleru River CARVE Prakasam 5 18 Lingojipalle Vagu CARVE Prakasam 5 19 Bodducherla Vagu CARVE Prakasam 1 20 Mittamedipalle Vagu CARVE Prakasam 6 21 Chinna Uppu Vagu CARVE Prakasam 3 22 Sitanagulavaramvagu CARVE Prakasam 4 23 Kangula Vagu CARVE Prakasam 12 24 Peddanagulavaram Vagu CARVE Prakasam 3 25 Yadala Vagu* CARVE Prakasam 20 8 26 Tarlupaduvagu CARVE Prakasam 2 27 Naidupallivau CARVE Prakasam 1

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SN Name of the HU PNGO District No. of habitationsTotal Completed

28 Palamotu Vagu DIPA Prakasam 8 29 Ralla Vagu DIPA Prakasam 3 30 Narsireddipalle Vagu* DIPA Prakasam 16 31 Uppu Vagu DIPA Prakasam 41 32 Peethuru Vagu DIPA Prakasam 14 33 Kothakunta GVS Anantapu 2 34 Diguvaetigaddavagu GVS Chittoor 54 35 Rommonivagu* GVS Chittoor 15 336 Nakkillavagu GVS Chittoor 8 37 Bokkineru* PARTNER Kadapa 13 38 Erravagu PARTNER Kadapa 7 39 Erra Vanka PARTNER Kadapa 22 40 Mulabandala Vagu PARTNER Kadapa 14 41 Tadaku Vagu PARTNER Kadapa 8 42 Tandrasila Vagu PARTNER Kadapa 6 43 Chavata Vagu SAFE Prakasam 1 44 Suddakuruva Vagu SAFE Prakasam 1 45 Jampaleru* SAFE Prakasam 19 46 Vemuleru SAFE Prakasam 30 47 Kakarla (Pedda)Vagu SAFE Prakasam 18 48 Singarayakondavagu SAFE Prakasam 1 49 Bogoluvagu SAFE Prakasam 1 50 Satyamma Kunta SAID Nalgonda 9 51 Ulsaipalem SAID Nalgonda 6 52 Bhasker Rao Kunta SAID Nalgonda 11 53 Mallappa vagu SAID Nalgonda 5 54 Kodeshikunta SAID Nalgonda 3 55 Nakanayani Cheruvu SAID Nalgonda 9 56 Nathigani Cheruvu* SAID Nalgonda 11 57 Vajralavanka SYA Anantapur & Kurnool 14 58 Uppravanka* SYA Anantapur 16 459 Peddavanka SYA Anantapur 15 60 Mynapuram SYA Anantapur 5 61 Gooty Maruvavanka SYA Anantapur 3 62 Bellamvanka SYA Anantapur 6 63 Maruvavanka SYA Anantapur 14 Total 4 4 638 49* Pilot HUs taken up under GEF The formation of CCACs took‐off only towards end of May, previous months consuming the time in preparatory activities such as office establishment, staff recruitment and briefing about the SPACC project at the community level. Given the present pace of the implementation, it is expected that the CCAC formation would be completed as scheduled, in October. CCAC meeting was seen as a recurring activity, occurring once in a month. One (first) CCAC meeting at the habitation level was to take place, in the reporting period, putting the target at 106 (planned in month of June). The achievement was 49 (same as number of CCACs). This will also pick up parallel to formation of CCACs.

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Component 2: Pilots on SLWM including climate variability adaptation in farming systems in drought prone areas Outcome 2, expected to happen as a result of implementing component 2, describes the desired situation after project intervention. The statements used in the project document for component 2 and outcome 2 are similar in verbatim. “Pilots on SLWM including climate variability adaptation in farming systems in drought‐prone areas” Two Outputs are envisaged to occur and contribute to realizations of Outcome 2, discussed in the following section. Output 2.1: Farmers acquire skills in managing climate variability and testing adaptation technologies in

farming systems through participation in Climate Change Schools (CCS) Of the two activities planned for generating Output 2.1, one viz., 2.1.1 Mass Awareness Campaign (MAC) was to start in June 2011. At time of reporting, identification of cultural troupes is underway. Orientation of cultural troupes is scheduled during 25‐27 July. The delay is again due to time consumed by the initial project launching activities. The field level implementation of cultural shows is expected to start in the month of August. Selection of slogans for wall writing; design of leaflets/brochures; and collection of compact discs for Audio Visual (AV) Shows is being done at PMO level and the same will be communicated to PNGOs, end of July 2011. The wall writing, distribution of leaflets/brochures, and AV shows will start, at the field level, in August. All the activities planned under MAC will be completed as scheduled, in November 2011. Common Interest Groups (CIG) will be identified as part of the bench mark survey in November, as planned. After identifying themes (such as type of crop or source of water) and their respective CIGs, PNGOs will identify 50 farmers in each HU for enlisting them as members of CIGs, based on the criteria communicated by PMO, in its Technical Note on CIGs, in the month of October. Members of each CIG will have the first opportunity of coming together at a HU level workshop of CIGs. 9 workshops (one at each pilot HU) will be organized in the month of November/December 2011. These workshops would finalize type of pilots, their location, list of farmers or CIGs and a detailed action plan for implementation of pilots. Output 2.2: Pilot testing of alternative adaptation technologies and practices in SLWM No activity related to Output 2.2 was planned, as pilot testing can only start after the start of Climate Change Schools, which were also not planned in the year 2011. Component 3: Platform for land based climate change adaptation measures suitable to drought prone areas Outcome 3, expected to happen as a result of implementing component 3, which describes the desired situation after project intervention, as follows: “A platform for land based climate change adaptation measures suitable to drought prone areas developed; adaptation of a package of methods, tools and institutional approaches in support of District and State level Natural Resource Management initiative to address the impacts of drought.” One Output was envisaged to occur and contribute to realizations of Outcome 3, discussed in the following section. Output 3.1: Project lessons, results, and products (CCS Curriculum, field testing methods, adaptation technology and practices manuals, and institutional approaches) documented and disseminated Of the three activities planned for the year, one activity viz., 3.1.1 Project Website was to start in the reporting period. The process of creation of website was started by PMO in April, as planned, with designing of web page, which will be finalized by end of August, in consultation with FAO. The project website will be operational, as planned in September.

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3 Press meets will be conducted, as part of the activity Media Campaign, as scheduled in the months of July, October and December. One dissemination workshop will be organized, as scheduled, in the month of November 2011 to present the findings of the baseline study. Project management: Based on the narrative in sections 4, 5 and 6 of the project document, three outputs were listed to be generated for effective management of the project viz., 4.1 Project implemented in close co‐ordination with agencies envisaged in the project document; 4.2 Project monitored, evaluated and reported; 4.3 Finances managed to meet fiduciary requirement and the same is reported. Description of these outputs is given in the following section. Output: 4.1 Project implemented in close co‐ordination with agencies envisaged in the project document Of the four activities planned, under Output 4.1, viz., 4.1.1 Coordination with GoI; 4.1.2 Coordination with SLEM‐TFO; 4.1.3 Coordination with GoAP; and 4.1.4 Constitution of PSC, first 3 were envisaged as continuous and recurring activities, while the fourth was contemplated as one‐time activity. Coordination with GoI was a continuous activity, starting with the signing of agreement of BIRDS with FAO. During the reporting period, the Project established functional linkages with: MoEF and the GEF‐ Empowered Committee (EC) and the Desertification Cell (DC) within the MoEF; Ministry of Water Resources (MoWR) and its Regional Office (Southern Region) in Hyderabad – Office of the Regional Director, Central Groundwater Board (CGWB). Four meetings were planned with GoI in the plan year, of which two took place. The coordination was to be strengthened by inviting the GoI Officers to participate in 3 project events, of which 2 (PSC meeting and Inception Workshop) were completed, during the reporting period. Coordination with SLEM‐TFO was a continuous activity, starting after establishing functional relationship with the MoEF. The project established co‐ordination mechanisms with the GEF Sustainable Land and Ecosystem Management (SLEM) – Country Partnership Program (CPP), within MoEF, in the reporting period. The National Steering Committee (NSC) of SLEM‐CPP was chaired by the Additional Secretary of the MoEF. The Project Manager – SPACC Project was a member of NSC along with Project Managers of other six SLEM projects. The Project Manager participated in 1 NSC meeting (year target was 2), in the reporting period, apart from one meeting with the Officers of the Indian Council of Forestry Research and Education (ICFRE), the Technical Facilitation Organization (TFO) for SLEM‐CPP. The Officers of ICFRE’s arm in Hyderabad – Forest Research Centre, participated in 1 project event (Inception Workshop). Coordination with GoAP was also a continuous activity, starting with the signing of agreement of BIRDS with FAO. As planned the Principal Secretary, Panchayati Raj and Rural Development (PR&RD) was contacted by the project, who nominated the Chairman of the PSC, during the reporting period. The Special Commissioner – RD also became a member of PSC, during the reporting period. Contact with the Project Convergence Secretariat (PCS) within Department of Rural Development could not be established, due to its non‐existence. The Project Manager participated in 2 meetings of GoAP, as planned for the reporting period. Contacts were also established, during the reporting period, with GoAP departments including Agriculture, Irrigation, and Groundwater. At the district level, the Partner NGOs established working relationship with the Project Directors (PDs) of Drought Prone Area Program (DPAP), Regional Agricultural Research Stations (RARS) and other relevant institutions, and the District Collector, during the reporting period. GoAP representatives were to participate in 3 of the project events, in the plan year, and which was realized through their participation in the first PSC meeting, Project Inception Workshop, and the first Staff Orientation Camp. As planned, the Project Steering Committee (PSC) was constituted by end of February. The representation on PSC was on the same lines as planned.

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Output 4.2: Project monitored, evaluated and reported Of the six activities planned, under Output 4.2 one activity viz., 4.2.3 MoUs of PNGOS with HU level CCACs was not planned in 2011. Activities that were to be completed during the reporting period were: 4.2.1 PMO Office establishment; 4.2.2 PNGO Offices establishment; and 4.2.4 Project Monitoring System. The last two activities viz., 4.2.5 PMO implemented activities; and 4.2.6 Report writing was envisaged as recurring and on‐going. PMO was established by December 2010. The office was equipped with personnel and material (received as part of local contribution in kind). The process of procurement of office equipment (with FAO co‐financing) started in June. The delay in procurement was caused by the non‐familiarity of the project staff with procurement procedures. 2 Subject Experts, 3 project officers, and other non‐technical staff were on board, at the time of reporting. The position of Subject Expert – Water Management fell vacant, in June, after the incumbent took position as the Project Manager. The recruitment process is progressing at a brisk pace and this position will be filled towards end of July. The contracting of short‐term Consultants, whose contribution is important in realizing Output 1.1, is being carried out parallel to contracting of the agency for bench‐mark survey. Two of the six consultants will be hired by mid‐August, while the remaining 6 will be contracted in September. 9 PNGO Offices were established by February 2011, after signing of LoA with BIRDS. Staff recruitment at PNGO level started in February and in its ending stages, at the time of reporting. The delay in recruitment was mainly caused by the shortage of qualified professionals in the competing job market. The field units (PNGO offices) will be fully equipped by end of July. Creation of the Project Monitoring System was to start in the month of April and end in June. Towards this PMO with backstopping of FAOIN, revised the Provisional Work Plan (Annex 4 of project document), keeping in view the field realities. Based on the revised Provisional Work Plan, monitoring Indicators were evolved, during the reporting period and used in AWPB 2011 document. PMO designed reporting formats and communicated to PNGOs, and process of communication continued at the time of reporting. A computer based monitoring system was established at PMO to store the monitoring information. Apart from compilation of monitoring data sent by PNGOs, physical verification of progress was carried out, during the reporting period through 3 field visits of PMO personnel. PMO was to implement some of the project activities, viz., Project Inception Workshop, PSC meetings, Annual Plan and Budget Workshops, Contracting agency for Study as part of Output 1.1, Staff Orientation Camps, Staff meetings, and project level meetings. FAOIN provided backstopping for implementation of these activities at the project level. PNGOs and CBOs participated in PMO implemented activities. PSC, GoI and GoAP also participated in some of these activities. Among the PMO executed activities, the one‐time activities were: Project Inception Workshop and contracting agency for study as part of Output 1.1. The Project Inception Workshop was conducted in the month of March, with the participation of members of PSC, Scientific Organizations, Civil Service Societies, CBOs and Universities. PMO was to complete the process of contracting an agency for study as part of Output 1.1 by end of May. As mentioned earlier, this activity was still progressing at the time of reporting. One AWPB Workshop and one PSC meeting was conducted, in March. 3 staff orientation camps were to be conducted during the April/May, of which one was completed, at the end of the reporting period. The delay was caused by the difficulty of hiring professional staff at the PNGO level, discussed in later part of the report. Staff meetings were conducted once in every month, as planned. Two project level meetings were conducted, as planned, once in a quarter, with participation of PNGOs. The number of participants in Plan and Budget Workshop and Project Level Meetings was reduced due to budgetary constraints. Reports generated by PMO during the reporting period were: Project Inception Report, Annual Plan and Budget 2011 Document, Project Execution Strategy (PES) for Component 1, and Appraisal Mission Report. Output 4.3: Finances managed to meet fiduciary requirement, and reported Two activities were planned, during the reporting, for generating Output 4.3, viz., 4.3.1 BIRDS fiduciary requirements; and 4.3.2 PNGOs fiduciary requirements.

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In response to the observations of the Finance Mission of FAO, BIRDS made changes in its financial management system and reported to FAO, in the month of April. BIRDS commissioned a Mission to appraise the financial management system of 8 PNGOs contracted for execution of the project, in the month of January. Based on the recommendations of the Mission, PNGOs started making changes in their financial management in the month of January and reported to BIRDS on the changes in March. A report certifying the fiduciary status of contracted PNGOs was submitted to FAOIN in April. A.2 Progress in reaching target indicators as established in the project Logical Framework/Results Framework A detailed list of indicators for monitoring the project progress was proposed in the AWPB 2011 document. Their respective targets for the year 2011 were also specified in that document. The foreseen targets for the reporting period were arrived at by: (i) dividing the annual target with the total number of months in which the activity was scheduled; and (ii) multiplying of the value with number of months, falling in the reporting period. The following table gives the progress or achievement against these derived values.

Code Description

Target Achievement rep. per.

Rating Project 2011

Rep. Period

Component 1

Information tools for decision making and local institutional capacity development

MS

Output 1.1

Completed study on local and scientific knowledge on impacts of climate variability/change on natural resources in Andhra Pradesh

1.1a Climate/weather data analyzed MS1.1a‐I1 Number of climate related graphics generated 3 3 0 ‐

1.1b

Present farmer knowledge on climate variability; its impact on natural resources; and present adaptation practices in Andhra Pradesh (AP), surveyed

MS

1.1b‐I1 Number of Sample locations (HUs) covered in the study

9 9 0 ‐

1.1b‐I2 Number of farmers interviewed in the study 450 450 0 ‐ 1.1b‐I3 Number of women farmers interviewed in the study 250 250 0 ‐

1.1c Present scientific knowledge on climate variability; its impact on natural resources; and present adaptation practices in Andhra Pradesh, reviewed

S

1.1c‐I1 Number of scientific documents on climate variability in AP reviewed

5 5 2 2

1.1c‐I2 Number of scientific documents on climate variability impact in AP reviewed

5 5 2 2

1.1c‐I3 Number of scientific documents on climate change adaptation reviewed

5 5 2 2

1.1d

Present local and scientific knowledge on climate variability; its impact on natural resources; and present adaptation practices in Andhra Pradesh, documented

S

1.1d‐I1 Study Report: Present local and scientific knowledge on climate variability; its impact on natural resources; and present adaptation practices in AP

1 1 0 ‐

1.1d‐I2 Computer database: Climate, CC Impact Indicators, and adaptation practices

1 1 0 ‐

Output Local monitoring systems of climate variability and its S

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Code Description


Rating Project 2011

Rep. Period

1.2 impacts operating Indicators will be evolved in 2012.

Output 1.3

CBOs with capacities to integrate climate variability adaptation measures in Sustainable Land and Water Management (SLWM)

MS

1.3a Climate Change Adaptation Committees (CCAC) formed

MS

1.3a‐I1 Number of Pilot HUs selected suiting the selection criteria

9 9 9 9

1.3a‐I2 Number of HU/HUN level CCACs formed 63 58 0 ‐ 1.3a‐I3 Number of habitation/GMC level CCACs formed 638 638 231 49

1.3b CBO leaders trained in climate monitoring and adaptation practices

MS

1.3b‐I1 Number of CCAC Orientation Camps held 27 27 0 ‐ 1.3b‐I2 Number of farmers oriented towards SPACC 700 700 0 ‐

1.3b‐I3 Number of Women farmers oriented towards SPACC

350 350 0 ‐

1.3b‐I4 Number of CCAC meetings held 638 638 106 49

1.3b‐I5 Number of CCAC meetings with more than 70% member attendance

638 638 106 49

1.3b‐I6 Number of CCAC meetings with 50% attendance of women members

638 638 106 49

1.3b‐I7 Number of CBO leaders officers workshops held 9 9 0 ‐

1.3b‐I8 Number of Officers participating in CBO leaders officers workshops

45 45 0 ‐

Outcome 1

Information tools and local institutional capacities developed for farmers and CBOs to make informed decisions on land and water management based on scientific and local knowledge, taking into account impact of climate variations

Component 2:

Pilots on SLWM including climate variability adaptation in farming systems in drought prone areas

Output 2.1

Farmers acquire skills in managing climate variability and testing adaptation technologies in farming systems through participation in Climate Change Schools (CCS)

MS

2.1a General awareness on climate variability, its impact and adaptation options, is built up

MS

2.1a‐I1 Number of cultural shows organized focusing on climate variability adaptation

270 90 15 0

2.1a‐I2 Number of participants in cultural shows 50,000 15,000 2,500 0

2.1a‐I3 Number of audio visual shows organized focusing on climate variability adaptation

270 90 15 0

2.1a‐I4 Number of participants in cultural shows 50,000 15,000 2,500 0

2.1a‐I5 Number of wall writings highlighting climate variability adaptation

1,000 1,000 0 ‐

2.1a‐I6 Number of leaflets, highlighting climate variability adaptation, distributed in pilot HUs

10,000 10,000 0 ‐

2.1b Common Interest Groups (CIG) of SLWM formed MS2.1b‐I1 Number of Criteria for selection of farmers for CIGs 5 5 0 ‐

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Code Description


Rating Project 2011

Rep. Period

2.1b‐I2 Number of Common Interest Groups formed 9 9 0 ‐ 2.1b‐I3 Number of farmers in CIGs 450 450 0 ‐ 2.1b‐I4 Number of women farmers in CIGs 225 225 0 ‐

2.1b‐I5 Number of workshops of common interest groups conducted

9 9 0 ‐

2.1b‐I6 Number of farmers participating in CIG workshops 450 450 0 ‐

2.1b‐I7 Number of women farmers participating in CIG workshops

225 225 0 ‐

Outcome 2

Pilots on SLWM including climate variability adaptation in farming systems in drought prone areas

Component 3:

Platform for land based climate change adaptation measures suitable to drought prone areas

Output 3.1

Project lessons, results and products (CCS curriculum, field testing methods, adaptation technology and practices manuals, and institutional approaches) documented and disseminated

S

3.1a Platform website operating S3.3a‐I1 Dedicated website for the project created 1 1 0 ‐ 3.3a‐I2 Number of times project website is updated 11 3 0 ‐ 3.3a‐I3 Number of persons visiting the project website 2,700 300 0 ‐ 3.1b Media campaign carried out S3.1b‐I1 Number of press meets organized by the project 6 3 0 ‐

3.1b‐I2 Number of newspaper articles published on the project

10 10 0 ‐

3.1b‐I3 Number of TV telecasts on the project 10 10 0 ‐ 3.1c Dissemination workshops S3.1c‐I1 Number of dissemination workshops organized 3 1 0 ‐ 3.1c‐I2 Number of participants in dissemination workshops 350 150 0 ‐

Outcome 3

A platform for land based climate change adaptation measures suitable to drought prone areas developed; adoption of methods, tools and institutional approaches in support of District and State level natural resource management initiatives to address the impacts of droughts

Component 4:

Project Management

Output 4.1

Project implemented in close coordination with agencies envisaged in the project document

S

4.1a Project implementation carried out in coordination with the GoI

S

4.1a‐I1 Number of meetings with MoEF 4 4 2 2 4.1a‐I2 Number of MoEF participants in project events 3 3 3 3 4.1a‐I3 Number of meetings with MoWR 4 4 2 1 4.1a‐I4 Number of MoWR participants in project events 3 3 3 1

4.1b Project implementation carried out in coordination with SLEM–TFO

S

4.1b‐I1 Number of meetings with SLEM‐TFO 6 4 2 2 4.1b‐I2 Number of SLEM‐TFO participants in project events 6 3 3 2

4.1c Project implementation carried out in coordination with GoAP

S

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Code Description


Rating Project 2011

Rep. Period

4.1c‐I1 Number of meetings with GoAP 12 4 2 2 4.1c‐I2 Number of GoAP participants in project events 9 3 3 3

4.1d PSC constituted as per the requirements of the project document

S

4.1d‐I1 Number of FAO representatives on PSC 2 2 2 2 4.1d‐I2 Number of MoEF representatives on PSC 5 5 5 5

4.1d‐I3 Number of Ministry of Water Resources (MoWR) representatives on PSC

1 1 1 1

4.1d‐I4 Number of GoAP representatives on PSC 3 3 3 3 Output 4.2

Project monitored, evaluated and reported S

4.2a Project Management Office (PMO) established S4.2a‐I1 Infrastructure established for running PMO 1 1 1 1 4.2a‐I2 Number of Professional staff on PMO rolls 11 11 10 8 4.2a‐I3 Number of General service staff on PMO rolls 17 17 14 14 4.2a‐I4 Number of Consultants hired by PMO 8 8 8 0 4.2b PNGO Offices established S4.2b‐I1 Infrastructure established for running PNGO 9 9 9 9 4.2b‐I2 Number of Professional staff on PNGO rolls 35 35 35 23 4.2b‐I3 Number of General service staff on PNGO rolls 54 54 54 45 4.1b‐I4 Number of LoA of BIRDS with PNGOs 8 8 8 8 4.2c PNGOS sign MoU with HU level CCACs S

4.1c‐I1 Number of MoUs between PNGOs and HU level CCACs

7 0 0 ‐

4.2d Project Monitoring System established S4.2d‐I1 Reporting formats finalized and communicated 1 1 1 1 4.2d‐I2 Reporting schedule agreed upon 1 1 1 1 4.2d‐I3 Computer based Monitoring System established 1 1 1 1

4.2d‐I4 PMO personnel make field visits and compile Monitoring Reports

150 50 15 3

4.2e PMO implements activities earmarked for direct implementation

S

4.2e‐I1 Number of Project Inception Workshops organized 1 1 1 1

4.2e‐I2 Number of participants in the Project Inception Workshop

50 50 58 58

4.2e‐I3 Number of PSC Meetings conducted 6 2 1 1 4.2e‐I4 Number of participants in PSC meetings 54 18 9 9 4.2e‐I5 Number of Plan and Budget Workshops conducted 3 2 1 1

4.2e‐I6 Number of participants in the Plan and Budget Workshops

150 150 75 38

4.2e‐I7 Number of agencies contracted for Study as part of Output 1.1

1 1 1 0

4.2e‐I8 Number of Staff Orientation Camps conducted 3 3 3 1 4.2e‐I9 Number of staff oriented on the SPACC project 100 100 100 44 4.2e‐I10 Number of staff meetings conducted 36 12 6 6 4.2e‐I11 Number of participants in staff meetings 360 120 60 60 4.2e‐I12 Number of project level meetings conducted 12 4 2 2 4.2e‐I13 Number of participants in project level meetings 240 200 200 38 4.2f‐I1 Number of Project Inception Reports 1 1 1 1 S

14

Code Description


Rating Project 2011

Rep. Period

4.2f‐I2 Number of Annual Plan and Budget Documents 3 1 1 1 4.2f‐I3 Number of Half‐yearly Progress Reports 6 1 0 ‐ 4.2f‐I4 Number of Half‐yearly Financial Reports 6 1 0 ‐ 4.2f‐I5 Number of Annual Co‐financing Reports 3 0 ‐ ‐ Output 4.3

Project monitored, evaluated and reported S

4.3a BIRDS meets the fiduciary requirements of FAO S

4.3a‐I1 BIRDS changes its financial management as per the recommendation of FAO Mission

1 1 1 1

4.3a‐I2 FAO Finance Department certifies 1 1 0 ‐ 4.3b PNGOs meet fiduciary requirements of FAO/BIRDS S

4.3b‐I1 PNGOs changes their financial management as per the recommendation of FAO Mission

8 8 8 8

4.3b‐I2 FAO/BIRDS Finance Department certifies 8 8 0 ‐ * Use GEF Secretariat required six‐point scale system: Highly Satisfactory (HS), Satisfactory (S), Marginally Satisfactory (MS), Marginally Unsatisfactory (MU), Unsatisfactory (U), and Highly Unsatisfactory (HU). Based on inputs by the Execution Partner and BH, the FAO LTU will provide the progress rating.

15

B Inputs 1. List of national professional staff assigned to the project during the reporting period Name Duration Functions

Mr. V. Paul Raja Rao

7th Dec 2010 – 31st May 2011

Project ManagerCoordinate and guide all project activities directed to achieve the objectives of the project; prepare and coordinate the implementation of annual work plans and budgets; develop and implement a system to monitor project outputs and outcomes; perform the monitoring and reporting tasks; prepare all relevant documentation; act as the Secretary to the PSC; liaise and work closely with the FAO NPC‐LW and all project partners; receive funds from FAO; management of project funds; financial monitoring and reporting; monitor and supervise the work of local partner NGOs to ensure that they follow procedures suiting fiduciary requirements of FAO; and prepare disbursement requests and corresponding justification of expenditure based on an updated annual work plan

1st Jan 2011 – 30th June 2011

Executive DirectorReceive funds from FAO; management of project funds; financial monitoring and reporting; monitor and supervise the work of local partner NGOs to ensure that they follow procedures suiting fiduciary requirements of FAO; and prepare disbursement requests and corresponding justification of expenditure based on an updated annual work plan

Dr. S.V. Govardhan Das

7th Dec 2010 – 31st May 2011

Subject Expert – Water Management Assessing present water management practices, in pilot HUs; and designing, implementing and monitoring integration of water management practices with climate variability adaptation

1st June 2011 – 30th June 2011

Project ManagerCoordinate and guide all project activities directed to achieve the objectives of the project; prepare and coordinate the implementation of annual work plans and budgets; develop and implement a system to monitor project outputs and outcomes; perform the monitoring and reporting tasks; prepare all relevant documentation; act as the Secretary to the PSC; and liaise and work closely with the FAO NPC‐LW and all project partners

Mr. S.S. Kandagal 17th Feb 2011 – 30th June 2011

Subject Expert ‐ Sustainable Agriculture Assessing present agricultural practices, in pilot HUs; and designing, implementing and monitoring integration of sustainable agricultural practices with climate variability adaptation

Mr. M. Subba Rao 1st Feb 2011 – 31st May 201

Subject Expert ‐ Community Organization Assessing present institutional capacities, in pilot HUs; and designing, implementing and monitoring the capacity building for integration of land and water management practices with climate variability adaptation

16

Name Duration Functions

Mr. C. Konda Reddy 25th June 2011 – 30th June 2011

Subject Expert ‐ Community Organization Same as the previous.

Mr. B. Umamaheswara Rao 3rd Feb 2011 ‐ 30th June 2011

Project Officer L&WMAssessing present land and water management practices, in pilot HUs; and designing, implementing and monitoring integration of land and water management practices with climate variability adaptation

Mr. N. Ram Babu 12th Jan 2011 ‐ 30th June 2011

Project Officer DocumentationDesigning, updating and operation of platform website for documentation of project lessons, results and products.

Mr. V. N. S. Santhosh Mohan 28th Jan 2011 – 30th June 2011

Administrative Officer Ensuring that all the agencies sub‐contracted by BIRDS adhere to the fiduciary requirements of FAO; and Human Resources Management, procurement and administration of PMO

Mr. P. Vikram Vardhan 1st Jan 2011 ‐ 30th June 2011

Finance Officer, BIRDS Nodal DeskContribute to the preparation of work plans and budgets, and financial reports; participate in field reviews to ensure funds are spent properly and activities are implemented cost‐effectively; contribute to comprehensive internal audits; and evaluate the systems of management controls and support their effectiveness

Mr. P. Sravan Kumar 2nd Feb 2011 ‐ 30 June 2011

Finance Officer, PMOContribute to the preparation of work plans and budgets, and financial reports; participate in PMO reviews to ensure funds are spent properly and activities are implemented cost‐effectively; and facilitate internal audits of PMO

Mr. G. Bhaskar Reddy 15 Jan ‐ 2011 30 June 2011

Field Officer, BIRDS, Allagadda Field Unit Facilitate the selection and recruitment of the field team in consultation with the PMO; coordinate field team activities at partner NGO level; guide the field team in planning, implementation, monitoring and review of activities; and lead compilation of team reports and report to the PMO on technical, financial and administrative matters

Dr. T.N. Reddy 3 March 2011 ‐ 30 June 2011

Field Officer, CARE, Achampet Field Unit Same as previous

Mr. G. Ravindra Kumar 19 Feb 2011 ‐30 June 2011

Field Officer, CARVE, Markapur Field Unit Same as previous

Mr. B. Yesudas 19 Feb 2011 ‐30 June 2011

Field Officer, DIPA, Giddalur Field Unit Same as previous

Mr. Ch. RamBabu 1 March 2011 – 30 June 2011

Field Officer, GVS, Madanapalle Field Unit Same as previous

Mr. P. Nazer Khan 19th Feb 2011 ‐30th June 2011

Field Officer, PARTNER, Porumamilla Field Unit Same as previous

Dr. M. Madhukar Reddy 19 Feb 2011 ‐30 June 2011

Field Officer, SAFE, Cumbhum Field Unit Same as previous

Mr. A. Sujan Das 19 Feb 2011 ‐30 June 2011

Field Officer, SAID, Miryalaguda Field Unit Same as previous

Mr. S.C. Hassan 4 March 2011 – 30 June 2011

Field Officer, SYA, Guthi Field UnitSame as previous

17

Name Duration Functions

Mr. V.S. Diwakar 1 Feb 2011 ‐ 30 June 2011

Professional Team Member (PTM), CCS, BIRDS Capacity building of CBO leaders in one of the technical aspects viz., water management, agriculture and climate change schools; and facilitating implementation of project components/activities in coordination with concerned line departments.

Mr. P Vijaykumar 18 April 2011 ‐30 June 2011

PTM, Agriculture, BIRDSSame as previous

Mr. Jagdeeswara Reddy 19 March 2011 ‐ 30 June 2011

PTM, CCS, CARESame as previous

Mr. Umameshawar Reddy 3 March 2011 – 1April 2011

PTM, Agriculture, CARESame as previous

Mr. Dhanunjaya Rao 3 March 2011 ‐ 30 June 2011

PTM, CCS, CARVESame as previous

Mr. M. Chenchu Ramaiah 24 March 2011 ‐ 30 June 2011

PTM, Agriculture, CARVE Same as previous

Mr. Hussain 19 Feb 2011 –30 April 2011

PTM, Water Management, DIPASame as previous

Mr. I. Upendar 1 April 2011 –22 June 2011

PTM, DIPASame as previous

Mr. G.S. Madhu Kumar 1 March 2011 – 30 June 2011

PTM, CCS, GVSSame as previous

Mr. Y. Ranjith Kumar 28 June 2011 –30 June 2011

PTM, Agriculture, GVSSame as previous

Mr. T Venugopal 19 Feb 2011‐30 June 2011

PTM, CCS, PARTNERSame as previous

Mr. V. Prasad 8 March 2011 – 30 May 2011

PTM, Agriculture, PARTNERSame as previous

Mr. P. Panedra Kumar 1 March 2011 – 9 May 2011

PTM, CCS, SAFESame as previous

Ms. K. Savitrisree 17 June 2011‐30 June 2011

PTM, CCS, SAFESame as previous

Ms. V. Jaya Laskmi 5 March 2011 – 30 June 2011

PTM, Water Management, SAFESame as previous

Mr. Ch. Raju 21 March 2011 – 27 April

PTM, Agriculture, SAID Same as previous

Mr. Sanat Raj 3 May 2011 –30 June 2011

PTM, Agriculture, SAID Same as previous

Mr. Y Chandraiah 22 March 2011 – 30 June 2011

PTM, Water Management, SAID Same as previous

Mr. P. Daya Raj 21 March 2011 – 30 June 2011

PTM, CCS, SYA Same as previous

Mr. P. Thirumala Rao 21 March 2011 – 31 May 2011

PTM, Agriculture, SYA Same as previous

18

2. Equipment procured/received during the reporting period Description Quantity SourceFurniture 1 NET‐NEX‐FAOFurniture 1 LC (in kind)Audio‐visual equipment 1 NET‐NEX‐FAOAudio‐visual equipment 1 LC (in kind)Office Equipment 1 NET‐NEX‐FAOOffice Equipment 1 LC (in kind)Photocopy Machine 2 LC (in kind)Computer Hardware / UPS 22 LC (in kind)Printer and accessories 13 LC (in kind)Laptop 12 LC (in kind)Car / Jeep 4 LC (in kind)Motorbikes 19 LC (in kind)Mopeds 10 LC (in kind)Rain gauge Stations 191 LC (in kind)Observation Well 2,029 LC (in kind)Water Level Indicator 650 LC (in kind)Discharge Measuring Equipment 937 LC (in kind)Groundwater Recharge Structures 51 LC (in kind)Display Boards 3,034 LC (in kind)Data Processing Supplies 38 LC (in kind) 3. Training activities during the reporting period

Title Dates Participants Female Male Total

Annual Plan and Budget Workshop 4‐6 March 2011 2 36 38Project Inception Workshop 15 March 2011 4 54 58Staff Orientation Camp 1 28‐30 June 2011 2 42 44 C.1 Problems encountered and risks identified Problems: One problem faced during the reporting period was inability of PMO to provide desired level of technical support to field units. This was mainly due to engagement of key PMO staff in project launching assignments including: procurement, interpretation of the project document to compile a Project Execution Strategy (PES); revision of the provisional work plan and budget, which became essential due to late start of the project; evolving Annual Work Plan and Budget (AWPB) 2011; compilation of AWPB 2011 in TCI format; and Project Inception Report. Therefore, only a low level of ‐field support from the PMO was possible, during the reporting period.

19

Risks (please rate each risk as low, medium or high): The low level of on‐field support by PMO posed only a small risk to overall project execution, since there were field activities that were to be implemented during the reporting period. Project meetings have noted the problems and measures to increase the level of support have been planned for the next reporting period. C.2 Actions taken to address any project shortcomings, problems or risk encountered This section should be completed if project progress in one or more outputs was rated MS or lower and/or medium and high risks were identified and actions were planned during the previous progress report. Problem(s) identified in previous PPR

Action(s) completed By whom Completion date

Results

Not applicable

Risks identified in previous PPR

Not applicable

C.3 Actions planned to address any project shortcomings, problems or risk encountered If internal or external unsolved problems causing MS or lower in project progress rating and/or medium and high risks have been identified in this reporting period or as part of the eventual mid‐term evaluation, please indicate actions to address and mitigate those:

Problem(s) identified Action(s) planned By whom By when (date)

Low level of technical support to Field Units

Ease the technical staff for field visits Project Manager July 31 2011

Risks identified

Inconsistency in project execution

Write strategy papers for important activities and plan regular field visits

PMO and Nodal Staff

August 15, 2011

20

D. Work plan and expected output targets by component for the next reporting period

Code Expected outputs by component for the next reporting period Revised Target

Component 1: Information tools for decision making and local institutional capacity development Output 1.1: Completed study on local and scientific knowledge on impacts of climate variability/change on natural resources in Andhra Pradesh

Indicators (table C‐1.1 of the Annual Work Plan and Budget Document)

1.1a Climate/weather data analyzed 1.1a‐I1 Number of climate related graphics generated 3

1.1b Present farmer knowledge on climate variability; its impact on natural resources; and present adaptation practices in Andhra Pradesh (AP), surveyed

1.1b‐I1 Number of Sample locations (HUs) covered in the study 9

1.1b‐I2 Number of farmers interviewed in the study 450

1.1b‐I3 Number of Women farmers interviewed in the study 225

1.1c Present scientific knowledge on climate variability; its impact on natural resources; and present adaptation practices in Andhra Pradesh, reviewed

1.1c‐I1 Number of scientific documents on climate variability in AP reviewed 31.1c‐I2 Number of scientific documents on climate variability impact in AP reviewed 31.1c‐I3 Number of scientific documents on climate change adaptation reviewed 3

1.1d Present local and scientific knowledge on climate variability; its impact on natural resources; and present adaptation practices in Andhra Pradesh, documented

1.1d‐I1 Study Report: Present local and scientific knowledge on climate variability; its impact on natural resources; and present adaptation practices in AP

1

1.1d‐I2 Computer database: Climate, CC Impact Indicators, and adaptation practices 1 Output 1.2 Local monitoring systems of climate variability and its impacts operating No indicators listed in the Annual Work Plan and Budget document Output 1.3: CBOs with capacities to integrate climate variability adaptation measures in Sustainable Land and Water Management (SLWM)

Indicators (table C‐1.3 of the Annual Work Plan and Budget Document) 1.3a Climate Change Adaptation Committees (CCAC) formed 1.3a‐I1 Number of Pilot HUs selected suiting the selection criteria 9

1.3a‐I2 Number of HU/HUN level CCACs formed 58

1.3a‐I3 Number of habitation/GMC level CCACs formed 589

1.3b CBO leaders trained in climate monitoring and adaptation practices

1.3b‐I1 Number of CCAC Orientation Camps held 27

1.3b‐I2 Number of farmers oriented towards SPACC 700

1.3b‐I3 Number of Women farmers oriented towards SPACC 350

1.3b‐I4 Number of CCAC meetings held 589

1.3b‐I5 Number of CCAC meetings with more than 70% member attendance 589

1.3b‐I6 Number of CCAC meetings with 50% attendance of women members 589

1.3b‐I7 Number of CBO leaders officers workshops held 9

1.3b‐I8 Number of Officers participating in CBO leaders officers workshops 45

Outcome 1 Information tolls and local institutional capacities developed for farmers and CBOs to make informed decisions on land and water management based on scientific and local knowledge, taking into account impact of climate variations.

21


Component 2: Pilots on SLWM including climate variability adaptation in farming systems in drought prone areas

Output 2.1: Farmers acquire skills in managing climate variability and testing adaptation technologies in farming systems through participation in Climate Change Schools (CCS)


2.1a General awareness on climate variability, its impact and adaptation options, is built up

2.1a‐I1 Number of cultural shows organized focussing on climate variability adaptation 902.1a‐I2 Number of participants in cultural shows 15,000 2.1a‐I3 Number of audio visual shows organized focussing on climate variability adaptation 902.1a‐I4 Number of participants in cultural shows 15,000

2.1a‐I5 Number of wall writings highlighting climate variability adaptation 1000

2.1a‐I6 Number of leaflets, highlighting climate variability adaptation, distributed in pilot HUs

10,000

2.1b Common Interest Groups (CIG) of SLWM formed

2.1b‐I1 Number of Criteria for selection of farmers for CIGs 5

2.1b‐I2 Number of Common Interest Groups formed 9

2.1b‐I3 Number of farmers in CIGs 450

2.1b‐I4 Number of women farmers in CIGs 225

2.1b‐I5 Number of workshops of common interest groups conducted 9

2.1b‐I6 Number of farmers participating in CIG workshops 450

2.1b‐I7 Number of women farmers participating in CIG workshops 225

Outcome 2 Pilots on SLWM including climate variability adaptation in farming systems in drought prone areas.

Component 3: Platform for land based climate change adaptation measures suitable to drought prone areas

Output 3.1: Project lessons, results, and products (CCFS Curriculum, field testing methods, adaptation technology and practices manuals, and institutional approaches) documented and disseminated


3.1a Platform website operating 3.3a‐I1 Dedicated website for the project created 13.3a‐I2 Number of times project website is updated 3 3.3a‐I3 Number of persons visiting the project website 3003.1b Media campaign carried out

3.1b‐I1 Number of press meets organized by the project 3

3.1b‐I2 Number of newspaper articles published on the project 10

3.1b‐I3 Number of TV telecasts on the project 10

3.1c Dissemination workshops

3.1c‐I1 Number of dissemination workshops organized 1

3.1c‐I2 Number of participants in dissemination workshops 150

Outcome 3

A Platform for land based climate change adaptation measures suitable to drought prone areas developed adoption of methods, tools and institutional approaches in support of district and state level natural resource management initiatives to address the impacts of droughts.

22


Component 4: Project Management Output 4.1: Project implemented in close coordination with agencies envisaged in the project document

4.1a Project implementation carried out in coordination with the GoI4.1a‐I1 Number of meetings with MoEF 2

4.1a‐I2 Number of MoEF participants in project events 1

4.1a‐I3 Number of meetings with MoWR 3

4.1a‐I4 Number of MoWR participants in project events 2

4.1b Project implementation carried out in coordination with SLEM–TFO

4.1b‐I1 Number of meetings with SLEM‐TFO 2

4.1b‐I2 Number of SLEM‐TFO participants in project events 1

4.1c Project implementation carried out in coordination with GoAP

4.1c‐I1 Number of meetings with GoAP 2

4.1c‐I2 Number of GoAP participants in project events 2

4.1d PSC constituted as per the requirements of the project document

4.1d‐I1 Number of FAO representatives on PSC ‐

4.1d‐I2 Number of MoEF representatives on PSC ‐

4.1d‐I3 Number of Ministry of Water Resources (MoWR) representatives on PSC ‐

4.1d‐I4 Number of GoAP representatives on PSC 3

Output 4.2: Project monitored, evaluated and reported

4.2a Project Management Office (PMO) established ‐

4.2a‐I1 Infrastructure established for running PMO ‐

4.2a‐I2 Number of Professional staff on PMO rolls 3

4.2a‐I3 Number of General service staff on PMO rolls 3

4.2a‐I4 Number of Consultants hired by PMO 8

4.2b PNGO Offices established ‐

4.2b‐I1 Infrastructure established for running PNGO ‐

4.2b‐I2 Number of Professional staff on PNGO rolls 12

4.2b‐I3 Number of General service staff on PNGO rolls 9

4.1b‐I4 Number of LoA of BIRDS with PNGOs ‐

4.2c PNGOS sign MoU with HU level CCACs ‐

4.1c‐I1 Number of MoUs between PNGOs and HU level CCACs ‐

4.2d Project Monitoring System established

4.2d‐I1 Reporting formats finalized and communicated ‐

4.2d‐I2 Reporting schedule agreed upon ‐

4.2d‐I3 Computer based Monitoring System established ‐

4.2d‐I4 PMO personnel make field visits and compile Monitoring Reports 47

4.2e PMO implements activities earmarked for direct implementation

4.2e‐I1 Number of Project Inception Workshops organized ‐

4.2e‐I2 Number of participants in the Project Inception Workshop ‐

4.2e‐I3 Number of PSC Meetings conducted 1

23


4.2e‐I4 Number of participants in PSC meetings

4.2e‐I5 Number of Plan and Budget Workshops conducted 1

4.2e‐I6 Number of participants in the Plan and Budget Workshops 40

4.2e‐I7 Number of agencies contracted for Study as part of Output 1.1 1

4.2e‐I8 Number of Staff Orientation Camps conducted 2

4.2e‐I9 Number of staff oriented on the SPACC project 56

4.2e‐I10 Number of staff meetings conducted 6

4.2e‐I11 Number of participants in staff meetings 60

4.2e‐I12 Number of project level meetings conducted 2

4.2e‐I13 Number of participants in project level meetings 40

4.2f Project progress reports generated

4.2f‐I1 Number of Project Inception Reports ‐

4.2f‐I2 Number of Annual Plan and Budget Documents ‐

4.2f‐I3 Number of Half‐yearly Progress Reports 1

4.2f‐I4 Number of Half‐yearly Financial Reports 1

4.2f‐I5 Number of Annual Co‐financing Reports 1 Output 4.3: Finances managed to meet fiduciary requirement and reported


4.3a BIRDS meets the fiduciary requirements of FAO

4.3a‐I1 BIRDS changes its financial management as per the recommendation of FAO Mission

‐

4.3a‐I2 FAO Finance Department certifies ‐ 4.3b PNGOs meet fiduciary requirements of FAO/BIRDS

4.3b‐I1 PNGOs changes their financial management as per the recommendation of FAO Mission

‐

4.3b‐I2 FAO/BIRDS Finance Department certifies ‐ Outcome 4 Not applicable

24

Work Plan July – December 2011

Output Activities Q3 Q4

M1 M2 M3 M1 M2 M3 Component 1: Information tools for decision making and local institutional capacity development Output 1.1: Completed study on local and scientific knowledge on impacts of climate variability/change on natural resources in Andhra Pradesh

Indicator a): Balanced representation of gender and vulnerable groups/sectors in at least 9 pilot HU in farmer survey covering key indicators on climate viability and its impact.

1.1.1 Climate/weather data analysis

1.1.2 KAP Study

1.1.3 Review of literature Indicator b): Farmers understanding of climate change in pilot HUs documented and combined with available scientific data in completed study document, 9 months from project start.

1.1.4 Study Report

Indicator c): Climate change impact database established

1.1.5 Computer database

Output 1.2: Local monitoring system of climate variability and its impacts operating

Indicator a): At least 9 CBOs in pilot HU are collecting data on at least 3 key indicators by the end of the second project year

No Activity planned in 2011


Indicator a): At least 9 CBOs have established climate change adaptation committees 6 months after project start

1.3.1 Selection of pilot HUs

1.3.2 Formation of CCA Committees

Indicator b): At least 100 CBO leaders and representatives trained in climate variability monitoring and adaptation measures integrated in SLWM by the end of year two

1.3.3 CCAC Orientation

1.3.4 CCAC Meetings

1.3.5 CCAC Linkages

Indicator d): At least 7 CBOs have local climate change adaptation plans 18 months after project start


25


M1 M2 M3 M1 M2 M3 Component 2: Pilots on SLWM including climate variability adaptation in farming systems in drought prone areas Output 2.1: Farmers acquire skills in managing climate variability and testing adaptation technologies in farming systems through participation in Climate Change Schools (CCS)

Indicator a): 2 Curriculum developed for CCS with focus on adaptation in drought‐prone areas including methods on identification and field testing of adaptation measures , 18 months after project start

2.1.1 Mass Awareness Campaign

2.1.2 Workshops of CIGs

Indicator b): At least 7 CCS are functioning with at least 350 female and male farmers attending and disseminating best experimental practices for adaptation measures by the end of the project


Output 2.2: Pilot testing of alternative adaptation technologies and practices in SLWM

Indicator a): At least 3 pilots with the participation of at least 7 CBOs and 50 female and male farmers produce results on adaptation performance of technologies and practices by the end of the project


Indicator b): At least three best adaptation practices and technology manuals by the end of the project




Indicator a): Project lessons, results and products available on platform website with 100 visitors per month.

3.1.1 Project Website

Indicator b): At least 3 dissemination workshops with at least 150 participants have been held by the end of the project

3.1.2 Media campaign

3.1.3 Dissemination workshops

Component 4: Project Management

26


M1 M2 M3 M1 M2 M3 Output 4.1: Project implemented in close coordination with agencies envisaged in the project document

Indicator a): Project implemented in close coordination with the Government of India (GoI)

4.1.1 Coordination with MoEF

4.1.2 Coordination with SLEM‐TFO

4.1.3 Coordination with GoAP

4.1.4 Constitution of PSC

Indicator b): Project monitored, evaluated and reported

4.2.1 PMO Office establishment 4.2.2 PNGO Offices establishment 4.2.3 MoU of PNGOs with CCACs 4.2.4 Project Monitoring System 4.2.5 PMO implemented activities

i) Project Inception Workshop ii) Contract: Study for Output 1.1

iii) AWPB Workshops

iv) PSC meetings

v) Staff Orientation Camps

vi) Staff meetings

vii) Project level meetings 4.2.6 Report writing i) AWPB Document ii) Project Inception Report iii) Half‐yearly Progress Report iv) Half‐yearly Financial Report v) Annual Co‐financing Report

Indicator c): Finances managed to meet fiduciary requirement and the same is reported

4.3.1 BIRDS fiduciary requirements

4.3.2 PNGOs fiduciary requirements

27

E. Reports SN Title Remark1 Project Inception Report Recommended for documentation 2 Annual Work Plan and Budget 2011 Recommended for documentation 3 Project Execution Strategy for Component One Recommended for documentation 4 PNGO Appraisal Mission Report Recommended for documentation

F. Attachments 1. GEF Financial Statement of Expenditures for Project Six Months Period2. FAO NEX Financial Statement of Expenditures for Project Six Months Period

3. GEF Cash Advances Request 4. FAO Cash Advances Request

28

Reporting Officer Name: Dr. S. V. Govardhan Das

Date: 15 July 2011

Title: Project Manager

Signature:

Reviewing Officer Name: Dr Gavin Wall

Date:

Title FAOR

Signature

Observations: 1. This report shows that there have been delays in the

start‐up activities in the first six months. FAO is of the view that there is little scope to make‐up for these delays in the next six months.

2. While operationalization of the project at PMO and

PNGO levels had proceeded well in the 1st quarter, in the 2nd quarter a lot of time was consumed in revising and finalizing the Revised Annual Work Plan and Budget Report for 2011 as well as preparing the inception report in order to develop an overall framework of project components and activities into a sequential implementable form.

3. The spill‐over from year 1 stands to cause a cascading effect; however, FAO will encourage the PMO to address this issue in the work planning for year 2.

4. Finally, FAO acknowledges that a contributing factor

to the delays was the gap between in signing the agreement with BIRDS and the closure of the APFAMGS project. It was originally intended that this project would have a seamless transition from the APFAMGS project. However, because of the delay, the BIRDS resource‐base was found to be low at the time of commencement of this project. Hence, it took more time in mobilising and building capacity of the organization to begin implementation activities.

Progress reported: Very Satisfactory...........................or Satisfactory.....................................or Not fully satisfactory X * Improvements are required as follows:

1. To speed‐up the pace of implementation. Action: Catching up can only happen in year 2 and should be included as part of the annual work plan and budget. Responsibility: Executive Director and Project Manager, BIRDS; Chief, PNGOS

29

GEF FINANCIAL STATEMENT OF EXPENDITURES FOR PROJECT SIX MONTHS PERIOD

Project No. : GEF project (ID) – 3882 FAO project symbol: GCP/IND/181/GFF

Project title : Reversing Environmental Degradation and Rural Poverty to Adaptation to Climate Change in

Drought Stricken Areas in South India: A Hydrological unit of Pilot Project Approach.

Executing Partner : Bharathi Integrated Rural Development Society (BIRDS)

Project commencing date : December 06, 2010

Project ending date : December 05, 2013

Reporting Period : [December 2010] to [June 2011]

Table 1: Detailed statement of expenditures for the reporting period [December 2010] to [June 2011]:

Expenditure category Projected Expenditures (USD) 2011[1]

Actual expenditures Dec`10 – Jun`11 (USD)

Comments ‐breakdown by component outputs

Total component 1: 83,851 28,189

Salaries professionals 4,709 5,821 Includes salaries of Finance Officer and Field Officer. Finance Officer's time charged 100% to output 1.1; Field Officer's time charged 25% to output 1.1 and 75% to output 1.3

Salaries general service 5,034 5,486 Includes salaries of 3 Field Facilitators and 3 Drivers. Both Field Facilitators and Drivers time charged 100% to output 1.1

National consultants 19,450

Contracts 53,243 16,882 Includes 8 lump sum PNGO contracts. 50% of PNGO contracts charged to Component 1.

Training 1,415

Expendable procurement

Non‐expendable procurement

Attachment - 1

30




GOE

Total component 2: 1,14,965 0

Salaries professionals 9,418 0 Salaries general service 7,953 0National consultants 22,250Contracts 72,355 0Training 1,146


Non‐expendable procurement

GOE 1,843

Total component 3: 40,217 0

Salaries professionals 1,570 0

Salaries general service 1,326 0National consultants 17,098Contracts 17,200 0Training 2,288


Non‐expendable procurement GOE 735

Total Project Management: 63,077 39,813

Salaries professionals 19,620 10,817 Includes Project Manager's salary

Salaries general service 10,491 7,497 Includes salaries of Accountant, Cashier‐Administrative Assistant, & 3 Drives

National consultants

Contracts 18,893 16,882 Includes 8 lump sum PNGO contracts. 50% of PNGO contracts charged to Component 4.

Training 13,037 4,612 Includes Staff training, Staff training external, Project Partners meeting, Steering Committee meetings, Project Inception workshop

31





Non‐expendable procurement 889

GOE 147 5 Miscellaneous staff meetings

Total Project 302,110 68,002

32

Table 2: Statement of Expenditures for total Project GEF resources

Component/output Total Budget

Prior years expenditures

Budget this reporting year in AWP/B

Current year 1st semester expenditures

Current year 2nd semester expenditures

Current year total expenditures (d=b+c)

Total expenditures cumulative (e=a+d)

(a) (b) (c)

Component 1: Information tools for decision making and local institutional capacity development

242,866 0 83,851 28,189 28,189 28,189

Output 1.1: Completed study on local and scientific knowledge on impacts of climate variability/change on natural resources in Andhra Pradesh

114,126 0 49,577 13,740 13,740 13,740

Indicator a): Balanced representation of gender and vulnerable groups/sectors in at least 9 pilot HU in farmer survey covering key indicators on climate viability and its impact

91,579 0 41,179 13,740 13,740 13,740

Indicator b): Farmers understanding of climate change in pilot HUs documented and combined with available scientific data in completed study document, 9 months from project start

14,848 0 8,397 0 0 0


7,699 0 0 0 0 0


30,653 0 0 0 0 0


30,653 0 0 0 0 0

33









98,088 0 34,275 14,449 14,449 14,449


25,339 0 17,076 14,449 14,449 14,449


24,538 0 17,199 0 0 0

Indicator c): At leas 9 CBOs have participated in and identified adaptation measures with agricultural scientists 18 months after project start

24,106 0 0 0 0 0


24,106 0 0 0 0 0


440,010 0 114,965 0 0 0


330,008 0 114,965 0 0 0


115,503 0 114,965 0 0

34









214,505 0 0 0 0


110,003 0 0 0 0 0


55,001 0 0 0 0 0


55,001 0 0 0 0 0


135,901 0 40,217 0 0 0


135,901 0 40,217 0 0 0

Indicator a): Project lessons, results and products available on platform website with 100 visitors per month

81,541 0 24,130 0 0

35









54,360 0 16,087 0 0

Project management 90,314 0 63,077 39,813 39,813 39,813

Total 909,091 0 302,110 68,002 0 68,002 68,002

Certified by: Name : V. Paul Raja Rao Date, title : 15th July 2011, Executive Director

36

FAO NEX FINANCIAL STATEMENT OF EXPENDITURES FOR PROJECT SIX MONTHS PERIOD

Project No. : FAO Project (ID) – 604144

Project title : Reversing Environmental Degradation and Rural Poverty to Adaptation to Climate Change in Drought Stricken Areas in South India: A Hydrological unit of Pilot Project Approach.




Reporting Period : [December 2010] to [June 2011]

Table 1: Detailed statement of expenditures for the reporting period [December 2010] to [June 2011]:

Expenditure category Projected Expenditures (USD) 2011



Total component 1: 126,752 79,351

Salaries professionals 60,420 50,018Includes part salaries of 3 Subject Experts, 3 Project Officers, and 18 Professionals. Subject Experts, Project Officers, and Professionals time charged 50% to output 1.1 and 50% to output 1.3

Salaries general service 13,020 9,334Includes part salaries of 12 Field Data Collection & Monitoring Assistants and 13 Office Attendants. Field Data Collection & Monitoring Assistants and Office Attendants time charged 50% to output 1.1 and 50% to output 1.3


Travel 9,338 9,371Duty travel for field checks on Baseline study, Selection of Pilot HUs, and linkages established between the Project and GoAP. Duty travel charged 50% to output 1.1 and 50% to output 1.3

Training 1,982


Attachment - 2

37




Non‐expendable procurement 12,565 0

GOE 29,427 10,628Includes other operating costs and publications and communications. Expenses incurred towards other operating costs charged 50% to output 1.1 and 50% to output 1.3. Publications and communications expenses charged 100% to output 1.3


Salaries professionals 105,735 0Salaries general service 28,716 0


Travel 18,563 0

Training


Non‐expendable procurement 25,076 0GOE 51,816 0


Salaries professionals 15,104 0Salaries general service 4,340 0

National consultants 0

Travel 2,988 0

Training 0


Non‐expendable procurement 4,147 0GOE 9,457 0

Total Project Management: 63,934 50,090

Salaries professionals 15,420 5,121 Includes part salaries of Finance Officer and Administrative Officer.

Salaries general service 10,204 11,251Includes part salaries of Accountant, 12 Field Data Collection & Monitoring Assistants and 13 Office Attendants.

38





Travel 6,462 6,247Includes duty travel for personnel and material transport towards field level monitoring of project implementation

Training 1,751 1,811 Expenses incurred towards Plan and Budget workshop


Non‐expendable procurement 4,223 1013Includes 19 computer hardware, 10 printers and accessories, 5 laptops, furniture, and others.

GOE 25,875 24,647 Includes other operating costs.

Total Project 456,630 129,441

Table 2: Statement of Expenditures for total Project NEX resources


Prior years

expenditures


Current year 1st semester

expenditures


Current year total

expenditures (d=b+c)

Total expenditure

s cumulative (e=a+d) (a) (b) (c)

Component 1: Information tools for decision making and local institutional capacity development

342,561 0 126,752 79,351 79,351 79,351

Output 1.1: Completed study on local and scientific knowledge on impacts of climate variability/change on natural resources in Andhra Pradesh

107,476 0 65,196 39709 39709 39709

Indicator a):. Balanced representation of gender and vulnerable groups/sectors in at least 9 pilot HU in farmer survey covering key indicators on climate viability and its impact

43,360 0 45,887 29782 29781.75 29781.75

39


Prior years

expenditures



expenditures


Current year total


Total expenditure


Indicator b): Farmers understanding of climate change in pilot HUs documented and combined with available scientific data in completed study document, 9 months from project start

13,937 0 15,296 9927 9927.25 9927.25


50,179 0 4,014 0 0 0


106,091 0 0 0 0 0


106,091 0 0 0 0 0


128,993 0 61,556 39642 39642 39642


30,792 0 30,778 19821 19821 19821


37,743 0 30,778 19821 19821 19821

Indicator c): At leas 9 CBOs have participated in and identified adaptation measures with agricultural scientists 18 months after project start

30,230 0 0 0


30,230 0 0 0


657,237 0 229,907 0 0 0

40


Prior years

expenditures



expenditures


Current year total


Total expenditure



492,928 0 229,907 0 0 0


172,525 0 195,421 0 0 0


3,20,403 0 0 0 0 0


164,309 0 0 0 0


82,155 0 0 0 0


82,155 0 0 0 0


119,521 0 36,036 0 0 0


119,521 0 36,036 0 0

41


Prior years

expenditures



expenditures


Current year total


Total expenditure


Indicator a): Project lessons, results and products available on platform website with 100 visitors per month

71,713 0 21,622 0 0


47,808 0 14,414 0 0

Project management 180,681 0 63,934 50,090 50,090 50,090

Total 1,300,000 0 456,629 129,441 0 1,29,441 1,29,441

Certified by: Name : V. Paul Raja Rao Date, title : 15th July 2011, Executive Director

42

GEF CASH ADVANCES REQUEST

Project No. : GEF project (ID) – 3882 FAO project Symbol: GCP/IND/181/GFF





Next Reporting Period covered by this Cash Transfer Request: [July 2011] to [December 2011]

Based on the annual Work Plan and detailed Budget provide a short description of the activities by output to be financed within the next reporting period.

Component 1: Information tools for decision making and local institutional capacity development 10 activities are planned under component 1, in 2011: i) 1.1.1 Climate/weather data analysis; ii) 1.1.2 Knowledge, Attitude, Practice (KAP) Study; iii) 1.1.3 Review of literature; iv) 1.1.4 Study Report; v) 1.1.5 Computer database; vi) 1.3.1 Selection of pilot HUs; vii) 1.3.2 Formation of Climate Change Adaptation Committees (CCAC); viii) 1.3.3 CCAC Orientation; ix) 1.3.4 CCAC meetings; and x) 1.3.5 CCAC linkages. All these activities—except for 1.3.2 Formation of Climate Change Adaptation Committees (CCAC); and 1.3.3 CCAC Orientation—will be funded by GEF in the next reporting period. The key activity under output 1.1, bench mark survey, will be contracted out. The draft Terms of Reference (ToR) and Request for Proposal (RFP) for bench mark survey are ready. The RFP will be posted on the websites hosting such advertisements, in first week of July 2011. The selection process of the agency for carrying out bench mark survey would be completed early August and the actual grounding of survey would take place by mid August. The study and will essentially consist of: Climate/weather data analysis; Knowledge, Attitude, Practice (KAP) Study; and Review of literature. The overall approach is based on a classic analytical framework: literature/desk review; development of questionnaires/protocols; field work; analysis and synthesis. 1.1.1 Climate/weather data analysis Climate/weather data analysis was to start in July and end in September 2011. The key responsibility of this activity lies with the short‐term consultant ‐ climate change modelling. Advertisement for this position was posted towards end of the reporting period and selection process would be completed by end of July. All the information collected as part of the baseline study would be stored in computer database and used for scientific analysis and compilation of individual technical reports, which will be written by short‐term consultants, planned to be hired towards end of August. The list of technical reports that these short term consultants will deliver are: Current Climate Variability in AP; Current Soil Management in AP; Current Organic Agriculture Practices in AP; Current Irrigation Practices in AP; Current Climate Variability Adaptation in AP and options available; Current Pest Management in AP; Current Agricultural Practices in pilot Hydrological Units; and Community Based Institutions in AP and their roles in sustainable land and water management. These technical reports would be key inputs in the baseline study document, in addition to the results of the bench mark survey. The technical

Attachment -3

43

1.1.2 Knowledge, Attitude, Practice (KAP) Study Initial interpretations stemming out of the Climate/weather data analysis will be used in KAP study, starting in July and ending in October. Participation of PNGOs and CBOs will be crucial in the conduct of KAP study. KAP study will result in documentation of the status of local knowledge on climate change/variability and its impacts on land, water and crop production farmers understanding of climate variability and interpreting ability of available scientific data. Vulnerability assessment across the major sectors and sections of the society will be carried out as part of KAP study. The vulnerability assessment in land, water and bio‐diversity sectors will be given priority as majority of the livelihoods are derived by the usage of these resources. The KAP study will concentrate on the socially underprivileged since their vulnerability is high. A minimum of 10 key indicators of impact of climate variability will be short‐listed for usage in the study, based on the availability of secondary data. Climate variability impact data will be grouped under three categories for analysis viz., normal year, drought year, and years of extreme events. Identification and assessment of risks at the community level will be done, using participatory tools. At least 450 farmers will be interviewed with balanced representation of gender and vulnerable groups/sectors. A tentative list of interviewees will be prepared giving a brief profile each of them (format will be communicated by the PMO). A check on the profiles of the probable interviews will be conducted by the PMO and a final list of about 75 each will be communicated to the PNGOs. 1000 interview schedules will be printed at the PMO level and supplied to the partner NGOs (75 each). 1.1.3 Review of literature Review of literature started as planned by the in‐house professional staff. This activity will continue in the next reporting period. The literature review will essentially include the review of: all the publications of Inter‐governmental Panel on Climate Change (IPCC); All related publications of UN agencies, including FAO on climate variability, vulnerability, and adaptation; Official publications of GoI and GoAP; Research papers of individual authors on vulnerability and adaptation in general and in Andhra Pradesh, in particular; and popular articles published in periodicals and newspapers. 1.1.4 Study Report Drafting of the Study Report will start after completion of the first three activities in October. The contracted agency will submit the draft report to PMO in November. After review, PMO will submit the revised version to FAOIN, early December. FAOIN will review the Study Report and send it for comments and approval of Investment Centre Division (TCI), FAO. After the approval of TCI‐FAO, the final version of the Study Report will be ready by the end of December. Printing of BMD (500 copies) will be done by the PMO, after the approval and circulated to partners and stakeholders. 1.1.5 Computer database Steps were also taken by the professional staff hired to streamline the existing database, and ensuring timely data entry of the farmer collected data, that continued even after the closure of APFAMGS project. Organization of computer database, in the next reporting period, will start with storing the data collected or results generated during implementation of baseline study, in mid June and will continue thereafter. The data and information storage will be done at the PMO. While the contracted agency is responsible for providing inputs required to create and update the computer data base, during the contracting period, it will be taken forward, for rest of the project period, by PMO.

44

1.3.2 Formation of Climate Change Adaptation Committees (CCAC) Village Assembly is a sub‐activity under 1.3.2 Formation of CCACs. Village Assembly will be used as platform to bring to the larger community the agenda of the project and its intended benefits to the community. Awareness material will be extensively used in the village assembly to pass on the messages related to vulnerability of rural communities to climate variability/ change. CBO leaders gathering in a village assembly will elect the Executive Body of the CCAC, giving equal opportunity for men and women, covering all sections of the society. From the Executive Body of the CCAC, two members (one male and one female) will be nominated as members of the General Body of the HU level CCAC. 1.3.5 CCAC linkages CBO Leaders Officers workshop is part of establishing linkages of CCACs with government officers. One workshop will be held during November at the HU level, putting the target plan year at 9. Linkages will forge a long standing working relationship with CCACs and all funding and technical support institutions. Component 2: Pilots on SLWM including climate variability adaptation in farming systems in drought prone areas Two activities are planned under Component 2: i) 2.1.1 Mass Awareness Campaign; and ii) 2.1.2 Workshops of Common Interest Groups. 2.1.1 Mass Awareness Campaign Mass Awareness Campaign (MAC) was to start in June 2011. At time of reporting, identification of cultural troupes is underway. Orientation of cultural troupes is scheduled during 25‐27 July. The field level implementation of cultural shows and AV shows is expected to start in the month of August. Selection of slogans for wall writing; design of leaflets/brochures; and collection of compact discs for Audio Visual (AV) Shows is being done at PMO level and the same will be communicated to PNGOs, end of July 2011. The wall writing, distribution of leaflets/brochures, and AV shows will start, at the field level, in August. All the activities planned under MAC will be completed as scheduled, in November 2011. The responsibility of implementation of MAC lies with PNGOs and CBOs. However, PMO, with the backstopping of FAOIN will collect the material required for MAC, from secondary sources. 2.1.2 Workshops of Common Interest Groups Formation of CIGS will start (towards concluding phase of MAC) in the month of November and end in December, 2011. PNGOs will identify 50 farmers in each HU for forming them into CIGs, based on the criteria communicated by PMO, in its Technical Note on CIGs, in the month of October. Members of each CIG will have the first opportunity of coming together at a HU level workshop of CIGs. 9 workshops (one at each pilot HU) will be organized in the month of November/December 2011. These workshops would finalize type of pilots, their location, list of farmers or CIGs and a detailed action plan for implementation of pilots. Component 3: Platform for land based climate change adaptation measures suitable to drought prone areas Three activities are planned under Component 3: i) 3.1.1 Project Website; ii) 3.1.2 Media campaign; and iii) 3.1.3 Dissemination workshop. 3.1.1 Project Website Of the three activities planned for the year, one activity viz., 3.1.1 Project Website was to start in the reporting period. The process of creation of website was started by PMO in April, as planned, with designing of web page,

45

which will be finalized by end of August, in consultation with FAO. The project website will be operational, as planned in September. The information for creation of website will be provided by PNGOs and CBOs. Existence of website will be publicized through printing on visiting cards of the project personnel and informing all stakeholders through email. Number of visitors to the project website will be monitored through usage of the software – Webalizer. New information will be uploaded and the existing information will be updated on to the project website, once in every month, which starts in the month of October and continues till the end of the project. 3.1.2 Media campaign 3 Press meets will be conducted during plan year, scheduled in the months of July, October and December. Press meets will be called at the state level inviting the local as well as national print and electronic media persons. Press meets provide the project with an opportunity to share its inception, progress and results, on a regular basis. The responsibility of conducting press meets lies with the PMO. FAOIN and PNGOs will be invited to participate in the press meets. PNGOs, at their level, will also invite press on implementation of important project activities. 3.1.3 Dissemination workshop One dissemination workshop will be organized in the month of November 2011. The main purpose of the dissemination workshop is to present the finding of the Study Report: Present local and scientific knowledge on climate variability; its impact on natural resources; and present adaptation practices in AP, conducted by the contracted agency. About 150 stakeholders from different parts of the country will be invited to participate in the deliberations on the study report and implications of its findings on the project implementation. The responsibility of organizing dissemination workshop lies with PMO, with the backstopping of FAOIN. PNGOs and CBOs will be invited to participate in the workshop. Project Management 4.1 Project implemented in close co‐ordination with agencies envisaged in the project document Of the four activities planned, under Output 4.1, viz., 4.1.1 Coordination with GoI; 4.1.2 Coordination with SLEM‐TFO; 4.1.3 Coordination with GoAP; and 4.1.4 Constitution of PSC, first 3 were envisaged as continuous and recurring activities. Coordination with GOI, SLEM‐TFO, and GoAP will be a continuous activity. This will include participation in meetings and inviting their officers to participate in project events.

4.2.5 PMO implemented activities PMO will directly implement some of the project activities, in the next reporting period, viz., PSC meeting, Annual Plan and Budget Workshop, Staff Orientation Camps, Staff meetings, and project level meetings. All these activities except for the Annual Plan and Budget Workshop will be funded by GEF funds. PSC meeting is scheduled to take place in October. Two staff orientation camps will take place in July. Project level meetings are planned for every quarter, with participation of PNGOs. 4.2.6 Report writing Reports to be generated by PMO during the next reporting period will include: Half Yearly Progress Report, Half Yearly Financial Report, and Co‐financing report.

46

Table 1: Projection of expenditures for the next reporting period [July 2011] to [December 2011]:

Expenditure category Projection of Expenditure (USD)

Clarification/breakdown by component output

Total component 1: 44,160Salaries professionals Salaries general service

National consultants 6,384 Includes consultants on Climate Change Modelling, Soil Management, Climate Change Adaptation, Dryland Agriculture, and Institutions & Gender. All national consultants time charged 17% to output 1.1

Contracts 36,361 Includes Benchmark survey and 8 lump sum contracts for PNGOs. Benchmark survey charged 100% to output 1.1; PNGO contracts (8 lump sum) charged 31% to Component 1, of which, 25% charged to output 1.1 and 75% charged to output 1.3

Training 1,415 Includes Village Assembly and CBO Leaders Officers Workshops. Both line items charged 100% to output 1.3

Expendable procurement Non‐expendable procurement GOETotal component 2: 101,856

Salaries professionals 8,306 Includes salaries of Finance Officer and Field Officer. Both Finance Officer's & Field Officer's time charged 84% to output 2.1

Salaries general service 7,501 Includes salaries of 3 Field Facilitators and 3 Drivers. 100% Field Facilitators time and 86% Drivers time charged to output 2.1


Contracts 72,355 Includes Benchmark survey and 8 lump sum contracts for PNGOs. Benchmark survey and PNGO contracts (8 lump sum) charged 53% to output 2.1

Training 1,146 Includes Cultural Shows, Audio Visual Shows, and Workshops of Common Interest Groups. All line itmes under this head charged 100% to output 2.1

Expendable procurement Non‐expendable procurement GOE 1,843 Includes Extension materials ‐ charged 100% to output 2.1Total component 3: 31,230

Salaries professionals 1,570 Includes salaries of Finance Officer and Field Officer. Both Finance Officer's & Field Officer's time charged 16% to output 3.1

47



Salaries general service 1,326 Includes salaries of Accountant, Cashier‐Administrative Assistant, and 3 Drivers. 21% ofAccountant and Cashier‐Administrative Assistant and 14% of Drivers salary charged to output 3.1


Contracts 17,200 Includes contract for Website creation and 8 lump sum contracts for PNGOs. Website creation charged 100% output 3.1 and PNGO contracts (8 lump sum) charged 10% to output 3.1

Training 2,288 Includes Policy Advocacy Workshop, HU level meetings, Meeting with media persons. All training activities charged 100% to output 3.1

Expendable procurement Non‐expendable procurement

GOE 735 Includes Extension materials and Website Maintenance. Both items charged 100% to output 3.1

Total Project Management: 23,264Salaries professionals 8,803 Project Manager's salary 100% charged to Component 4

Salaries general service 2,994 Includes salaries of Accountant and Cashier‐Administrative Assistant. 79% of their salaries charged to Component 4.


Contracts 2,011 Includes 8 lump sum PNGO contracts. PNGO contracts (8 lump sum) charged 6% to Component 4.

Training 8,425 Includes Staff training, Staff training external, Project Partners meeting, Steering Committee meetings, Project Inception workshop

Expendable procurement Non‐expendable procurement 889 Includes teleconferencing equipment & Video Conferencing equipmentGOE 142 Miscellaneous staff meetings Total Project 200,510

48

Table 2: Fund status in project account as of [30th June 2011 and funds requested for the next reporting period [July 2011] to [December 2011]

Cumulative Cash received from FAO in the Project

Account(1)

Net Cumulative Disbursements for

project activities from the Project Account

(2)*

Net Cash Position in the Project Account

(3) = (1) - (2)

Projected Cash Requirements for

project activities for the next reporting

period (4)

Projected Net Cash Position by the ned of next reporting

period(5 ) = (3) - (4)

Amount of Current Cash Transfer Request for the

Project (6)

91,000 68,002 22,998 200,510 (177,512) 177,512

Amount of Current Cash Transfer Request for the Project: rounded off to $180,000

49

FAO NEX CASH ADVANCES REQUEST

Project No. : FAO Project (ID) – 604144





Next Reporting Period covered by this Cash Transfer Request: [July 2011] to [December 2011] Based on the annual Work Plan and detailed Budget provide a short description of the activities by output to be financed within the next reporting period. Component 1: Information tools for decision making and local institutional capacity development Under component 1, two activities—i.e. 1.3.2 Formation of Climate Change Adaptation Committees (CCAC); and 1.3.3 CCAC Orientation—will be funded by FAO NEX in the next reporting period. 1.3.2 Formation of Climate Change Adaptation Committees (CCAC) Climate Change Adaptation Committees (CCACs) will be formed at the Hydrological Unit level. 58 HU level CCACs will be formed, during the plan year. The process of formation of CCACs started in May and will end by October. PMO will prepare a Technical Guidelines for the formation of CCACs and circulate among the project stakeholders, after FAO’s approval. Formation of CCACs will be taken further, till the formation and registration, based on the approved Technical Guidelines. 1.3.3 CCAC Orientation CCAC orientation will begin after formation of first batch of CCACs, in October and will be completed by the end of November. Before the actual skill development training can take place, it is essential that the community is oriented towards issues: observed changes/variability in the climate; projected changes/variability; present mitigation and adaptation efforts; community based adaptation practices; present practices of SLWM; and integration of SLWM and climate variability/change adaptation options. It is planned that 27 (3 at each pilot HU) CCAC Orientation Camps will be held during the plan year. On the average, about 30 CCAC members will be oriented in each camp, putting the year target at about 700 (about 50% women). A concept note will be prepared, including a calendar of trainings (proposed in 2011) and implementation of training will take place only after its clearance from FAO. Component 2: Pilots on SLWM including climate variability adaptation in farming systems in drought prone areas Two activities are planned under Component 2: i) 2.1.1 Mass Awareness Campaign; and ii) 2.1.2 Workshops of Common Interest Groups. The Professionals and General Service staff funded by FAO NEX will provide technical and programmatic support in the implementation of these two activities. Component 3: Platform for land based climate change adaptation measures suitable to drought prone areas

Attachment - 4

50

Three activities are planned under Component 3: i) 3.1.1 Project Website; ii) 3.1.2 Media campaign; and iii) 3.1.3 Dissemination workshop. The Professionals and General Service staff funded by FAO NEX will provide technical and programmatic support in the implementation of these three activities. Project Management 4.2.5 PMO implemented activities PMO will directly implement some of the project activities, in the next reporting period, viz., PSC meeting, Annual Plan and Budget Workshop, Staff Orientation Camps, Staff meetings, and project level meetings. Of these, FAO will fund the Annual Plan and Budget Workshop scheduled for December. Further, the Professionals and General Service staff funded by FAO NEX will provide technical and programmatic support in implementing the remaining activities under this output.

51

Table 1: Projection of expenditures for the next reporting period [July 2011] to [December 2011]:



Total component 1: 47,374

Salaries professionals 10,402 Includes part salaries of 3 Subject Experts, 3 Project Officers, and 18 Professionals. Subject Experts, Project Officers, and Professionals time charged 50% to output 1.1 and 50% to output 1.3

Salaries general service 3,686 Includes part salaries of 12 Field Data Collection & Monitoring Assistants and 13 Office Attendants. Field Data Collection & Monitoring Assistants and Office Attendants time charged 50% to output 1.1 and 50% to output 1.3

National consultants Travel

Training 1,922 Includes activities: Formation of CCACs and CBO Training Internal. Expenses incurred for training is charged 100% to output 1.3


Non‐expendable procurement 12,565

Includes photocopy machine, 19 computer hardware, 10 printers and accessories, 5 laptops, furniture, AV equipment, 18 motorbikes, and others. Expenses incurred towards purchase of non‐expendable equipment is charged 50% to output 1.1 and 50% to output 1.3

GOE 18,799 Includes other operating costs and publications and communications. Expenses incurred towards other operating costs charged 50% to output 1.1 and 50% to output 1.3. Publications and communications expenses charged 100% to output 1.3


Salaries professionals 72,676 Includes part salaries of 3 Subject Experts, 3 Project Officers, and 18 Professionals. Subject Experts, Project Officers, and Professionals time charged 100% to output 2.1

Salaries general service 22,284 Includes part salaries of 12 Field Data Collection & Monitoring Assistants and 13 Office Attendants. Field Data Collection & Monitoring Assistants and Office Attendants time charged 100% to output 2.1


Travel 18,530 Includes duty travel for random field checks on MA Campaign and CIG workshops. Duty travel charged 100% to output 2.1

TrainingExpendable procurement

Non‐expendable procurement 25,076 Includes photocopy machine, 19 computer hardware, 10 printers and accessories, 5 laptops, furniture, AV equipment, 18 motorbikes, and others. Expenses incurred towards purchase of non‐expendable equipment is charged 100% to output 2.1

52



GOE 51,816 Includes other operating costs and publications and communications. Expenses incurred towards other operating costs and Publications and communications expenses charged 100% to output 2.1


Salaries professionals 7,552 Includes part salaries of 3 Subject Experts, 3 Project Officers, and 18 Professionals. Subject Experts, Project Officers, and Professionals time charged 100% to output 3.1

Salaries general service 2,170 Includes part salaries of 12 Field Data Collection & Monitoring Assistants and 13 Office Attendants. Field Data Collection & Monitoring Assistants and Office Attendants time charged 100% to output 3.1


Travel 2,988 Includes duty travel for random field checks on MA Campaign and CIG workshops. Duty travel charged 100% to output 3.1

TrainingExpendable procurement

Non‐expendable procurement 4,147 Includes photocopy machine, 19 computer hardware, 10 printers and accessories, 5 laptops, furniture, AV equipment, 18 motorbikes, and others. Expenses incurred towards purchase of non‐expendable equipment is charged 100% to output 3.1

GOE 9,457 Includes other operating costs and publications and communications. Expenses incurred towards other operating costs and Publications and communications expenses charged 100% to output 3.1

Total Project Management: 12,363Salaries professionals 7,710 Includes part salaries of Finance Officer and Administrative Officer.

Salaries general service Includes part salaries of Accountant, 12 Field Data Collection & Monitoring Assistants and 13 Office Attendants.


Travel 215 Includes duty travel for personnel and material transport towards field level monitoring of project implementation

Training Expenses incurred towards Plan and Budget workshopExpendable procurement

Non‐expendable procurement 3,210 Includes 19 computer hardware, 10 printers and accessories, 5 laptops, furniture, and others.

GOE 1,228 Includes other operating costs. Total Project 276,434

53

Table 2: Fund status in project account as of [30th June 2011 and funds requested for the next reporting period [July 2011] to [December 2011]

Cumulative Cash received from FAO in the Project

Account(1)

Net Cumulative Disbursements for

project activities from the Project Account

(2)*

Net Cash Position in the Project Account

(3) = (1) - (2)

Projected Cash Requirements for

project activities for the next reporting

period (4)

Projected Net Cash Position by the ned of next reporting

period(5 ) = (3) - (4)

Amount of Current Cash Transfer Request for the

Project (6)

260000 129441 130559 276434 -145875 145875

1

Comments on 1st half‐yearly Progress Report (Dec 2010 – June 2011) for the INDIA SPACC project from LTU/LTO, Burk (NRL) and FAO GEF Coordination Unit, Olivera (TCI)

1. Overall the project progress can be rated as Satisfactory by the LTU/LTO– the field support

issues are noted but these are explained adequately and this is ‘normal’ in any new project start‐up phase. A revised text is suggested in track changes.

BIRDS Response: Used the “accept all changes” option on the tool bar. 2. It is also good to see how the team is making an effort in applying results based management in

terms of monitoring of output and even activity targets. BIRDS Response: Thanks for support. 3. Formatting: We suggest using a clearer, smaller font to allow the tables to be clearer and for the

report to be ‘screen readable’. This change has been made in the attached document. The GEF logo has also been changed. Noting that the burden on reporting is mentioned as a reason for too little attention to the start up of filed activities, we would also suggest for future progress reports to stick more closely to the provided format also attached for easy of reference if this could be a help to simplify. The indicator tables are perhaps too detailed, but they do not need to be revised in this report. Only the workplan could be clearer – a simple bar chart of the Annual Workplan with any adjustments noted and key output targets for the next reporting period is all that is required. Finally, a list of acronyms at the front of the report might help for future reports.

BIRDS Response: Noted changes in font and GEF logo. We will use this format in all our future reports. Work plan: Simple bar chart for key output targets for the next reporting period has been inserted, in the revised HPR 1. 4. One aspect of project approach needs thinking about. “According the AWPB 2011, Climate

Change Adaptation Committees (CCACs) were to be formed at two levels, parallel to Hydrological Unit Networks (HUNs) and Groundwater Monitoring Committees (GMCs), formed as part of the APFAMGS project. 58 HU level and 638 habitation level CCACs were to be formed, by October. The target for the reporting period was worked out at 213. At the time of reporting, formation of habitation level CCAC was completed at 49 habitations. See table below for the progress at HU level. “ This invites a question over the proliferation of “Committees”. It may be that the project be seen as building on the work of the former HU and GMCs established under the APFAMGS project. In which case the project simply extends the terms of reference of the existing Committees (where functional) to cover climate resilience. The point being that climate adaptation has to be perceived as in relation to drought risk and groundwater scarcity.

BIRDS Response: We will expand the membership of GMCs to include other groups negatively impacted by land degradation and water scarcity due to climate change/variability. A strategy paper will be drafted to guide the PNGOs on formation of CCACs.

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5. There are references to the fiduciary mitigation measures identified in the assessment before project start up and stated as a condition for second transfer of funds, but it is not clear if these measures have been implemented and the requirements met. Please clarify and provide documentation

BIRDS Response: All the fiduciary requirements have been fulfilled. Action taken report was submitted to FAO (copy is enclosed for ready reference). Draft Administrative and Financial Guidelines were sent to FAO for review (copy enclosed for ready reference). Back To Office Report (BOTR) of the Assistant FAO Representative (copy enclosed), on the page 3, describes the fiduciary status of BIRDS.

6. Among all the positions that have been contracted it is noted, that there is not a single woman

as far as we can see. The gender balance is therefore far from acceptable. We will urge BIRD/PMO/PNGOs and the selection committees to consider this aspect in future contracting and of cause also in the different beneficiary groups.

BIRDS Response: Please note that there are two woman professional staff (hired by the PNGO SAFE), listed on page 17 of HPR1. The Project also employs 14 woman staff under General Services. We agree that the desired level of gender balance is still wanting. We will take this into account in all future recruitment and contracting.

7. Annex GEF financial statement of expenditure. In general it looks fine, well done.

‐ Table 1 under contracts component 1 the Benchmark study is mentioned, but according to the PPR this study has not been contracted in the reporting period, please clarify.

BIRDS Response: Right, the study has not been contracted out yet. This was an oversight in the editing. Necessary corrections are made in the text, in the revised HPR 1.

‐ Table 1 under component 1 contracts and under project management contracts 8 lump

sum contracts with PNGOs are mentioned. Are these the same contracts charged both places? If so the percentage charged to component 1 and the percentage charged to PM should be mentioned or was separate contracts signed one for component 1 activities and another for project management at PNGO level? What makes one wonder is that the amounts are exactly the same.

BIRDS Response: Yes. The Amounts of PNGO contracts are equally charged to Component 1 (50%) and Project Management (50%).

‐ Some misplaced commas have been deleted in the attached.

BIRDS Response: Used the “accept all changes” option on the tool bar.

8. Annex GEF Cash Advances Request:

‐ Table 1: There are some expenditure which are mentioned several times in the different components and outputs even though it is mentioned, that these are 100% charged to a specific output. If these services are charged to more than one component and output, please mention the percentage charged to each component and output.

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BIRDS Response: Again an editing oversight. Necessary changes are made in the text, in the revised HPR 1.

‐ Table 2: Please round the Amount of current Cash Transfer Request (6) to 180,000.

PLEASE BE AWARE THAT no transfer can be done before the compliance with the fiduciary risk mitigation measures has been documented.

BIRDS Response: Amount of current Cash Transfer Request is rounded off to 180,000, in the revised HPR1.

9. Finally, in terms of FAO support to the project, we would suggest two areas. First that an

agromet specialist from FAO (NRC) reviews and helps with the collation and interpretation of data for delivery to field settings and also brings or tests the results of the Climate Smart Agriculture packages developed by FAO HQ. Second that a communications specialist from NRL helps with the web designs and preparation of communications packages so that up to date technical standards are applied. This support can be requested from FAO’s regular programme.

BIRDS Response: We would appreciate the support. Additionally, we request the visit of Mr. Jake Burke for sharing his technical expertise in water sector, relevant in view of climate change and variability.

From: Wall, Gavin (FAOIN) Sent: 29 July 2011 15:29 To: Olivera, Rikke (TCID); Burke, Jacob (NRL) Cc: Cooney, Barbara (TCID); VanOmmen, Bart (TCSR); Facon, Thierry (FAORAP); Wall, Gavin (FAOIN); Priya, Satya (FAOIN); Balaji, Uma (FAOIN) Subject: FW: GCP/IND/181/GFF - First Half Yearly Report Dear Jake and Olivera: Attached is the first half yearly report of BIRDS for the GEF project GCP/IND/181/GFF. Satya and I have reviewed this report and we are now forwarding it to you for your review and technical clearance. The report also includes the financial report and the request for release of next payments. May I request that you to work to ensure that the report can be cleared not later than August 15 so that the second payments can be made on time. Thank you and with best regards, Gavin Gavin Wall (Mr.) FAO Representative in India Food and Agriculture Organization of the United Nations 55 Lodi Estate, New Delhi - 110003 INDIA Phone: +91-11-24693060 Web: http://www.fao.org On Mon, Aug 8, 2011 at 4:16 PM, Balaji, Uma (FAOIN) <[email protected]> wrote: Dear Dr.Das/Mr.Paul, Kindly find herewith the response received from TCI regarding the first Half Yearly Report. Please revise the report incorporating the comments of TCI. Regards, Uma Uma Balaji (Ms) Programme Secretary Food and Agriculture Organization of the United Nations 55 Lodi Estate,New Delhi - 110 003 INDIA Phone:91-11- 46532221 Web: http://www.fao.org Sign the 1billionhungry petition at http://www.1billionhungry.org

From: Govardhan Das Samala [mailto:[email protected]] Sent: 10 August 2011 11:23 To: Balaji, Uma (FAOIN) Cc: Priya, Satya (FAOIN); [email protected] Subject: Re: FW: GCP/IND/181/GFF - First Half Yearly Report Dear Ms. Uma, Thanks for sending the comments of TCI. We have revised the HPR 1, accordingly (attached). We have also compiled our responses to their comments in a separate file (also attached). The necessary documentation for supporting our response to comment number 5, is being sent in a zip file, for ready reference. With best regards, Dr. S. V. Govardhan Das Project Manager GEF‐FAO‐BIRDS Strategic Pilot on Adaptation to Climate Change (SPACC) Project H. No. 1‐2‐7/1, Kakatiya Nagar Habshiguda, Hyderabad ‐ 500 007 Ph.: +91 40 27173351Fax:+91 40 27173361

On Wed, Aug 10, 2011 at 2:29 PM, Priya, Satya (FAOIN) <[email protected]> wrote:

Dear Dr Das:

If so then, am fine with your proposal.

Uma: you may send the revised report as prepared by BIRDS.

Best, Satya

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Satya Priya, PhD National Programme Coordinator (Land & Water) Food and Agriculture Organization of the United Nations 55 Lodi Estate; New Delhi ‐ 110 003; INDIA Phone: +91‐11‐46532205 Web: http://www.fao.org Sign the 1billionhungry petition at http://www.1billionhungry.org Sent by Black Berry