Half-yearly General Members' Meeting 11th of March 2013

2 Economics and Business student Faculty association Groningen

Half-yearly General Members’ Meeting, 11th of March 2013

Preface

Groningen, 1st of March 2013

Dear EBF Members,

The first half of this academic year is almost over. Therefore, we would like to review our past half a

year and take a look at the upcoming half a year. Besides this, the Half-yearly General Members’

Meeting is a good moment to review the current strategic position of the EBF.

In the past half a year, the EBF Board and the active members of the EBF have been working on a

variety of activities that the EBF organises. Furthermore, the EBF Board has started planning and

implementing their strategic plans and projects. By doing this, we have strived to achieve a balance

between operational and strategic activities.

During the Half-yearly General Members’ Meeting on the 11th of March the EBF Board will present the

Half-yearly Report and the Half-yearly Financial Report. We will discuss the targets that have already

been achieved and the targets that will be worked on in the upcoming months. During this meeting

there will be the opportunity for members to ask their questions and communicate any remarks or tips.

We hope to welcome all members at ‘t Heerenhuis’, Spilsluizen 9 in Groningen at 19.00 on the 11th of

March for tea or coffee. The meeting will start at 19.30.

Yours sincerely,

On behalf of the EBF Board 2012-2013,

Roderik Jongbloed

Chairman EBF Board 2012-2013





Table of Contents

Foreword 2

Agenda 6

Minutes General Members’ Meeting dated 10-09-2012 8

Task division EBF Board 2012-2013 35

Half-yearly Report EBF Board 2012-2013 38

Half-yearly Financial Report EBF Board 2012-2013 66





Agenda

Half-yearly General Members’ Meeting of the Economics and Business student Faculty association

Groningen

Date: 11th of March 2013

Time: 19:30 hours

Location: ‘t Heerenhuis, Spilsluizen 9, Groningen

1 Opening

2 Announcements and incoming documents

3 Establishment of the agenda

4 Approval of minutes from the General Members’ Meeting dated 10th of September 2012

5 Establishment Half-yearly Report EBF Board 2012-2013

6 Establishment Half-yearly Financial Report EBF Board 2012-2013

7 Any other business

8 Questions

9 Closure





Minutes from the General Members’ Meeting dated 10th of September 2012

General Members’ Meeting of the Economics and Business student Faculty association Groningen

Date: 10 September 2012

Time: 19.30

Location: Huis de Beurs, A-Kerkhof Zuid Zijde 4, Groningen

Presence list: Francine Tol, Aaron van Gils, Bas Boekema, Harmen

Claassen, Nicole Lodder, Jerrel Sloote, Sophie Paulides, Roderik Jongbloed,

Niels Oskam, Ewoud Helder, Merel Koppen, Martinus van der Wal, Eva Kool,

Martine Niezink, Mike Kruijer, Mirjam Oosterhuis, Steven Kuipers, Femke

Buijs, Rik van Hees, Paulus Zeinstra, Okke Scholten, Robert van der Wielen,

Joost Legebeke, Wessel Exterkate, Dana Kwakman, Joram Kok, Ruben te

Wierik, Paul Donders, Sebastiaan Wijsman, Anke Smilde, Sam Peetsold, Bas

de Vries, Susanne Roelofsen, Marieke de Jong, Marin Teinsma, Eike

Ellerbrock, Torben Bethke, Silke Kroeze, Henk van den Top, Bram Raatjes,

Jeanelle Midavaine, Inez van der Vet, Corien van Pinxteren, Bertine

Riezebos, Yiling Zhang, Ilse Ballast, Sven van Meurs, Janiek Moes, Dianne

Warmelink, Samy Lounis, Robert Bos, Alex Crick, Martijn Maatman, Femke

Baum, Jenny Bekkering, Serena Kuiper, Manon Vermeulen, Alexander

Osinga, Kevin Mann, Kenneth Plat, Gijs Immerman, Philine den Bak, Bas

Schram, Nick Bink, Gijs Muller, Stefan Kapell, Marriël Edzes, Florentine

Hasselaar, Mariska de Jonge, Mart Beune, Erik Mol, Thijs Benedek, Lennart

Speller, Jolanda Mars, Joeri Schasfoort, Angelina Bouwman, Fleur Mulder,

Dylan Kuiper, Luud Coenen, Wouter Joustra, Rutger van der Kam, Pieter

Zandee, Kelly Hagebeek, Malou Mulder, Kjeld Vissers, Arlette Brouns, Cecile

Post, Kirsten van Klooster, Nynke van der Broek, Chantal Hagen, Gjalt

Eersteling, Merel Notenboom, Hester Notenboom, Graciëla Hoogendoorn,

Janine Voerman, Florentien Wissels, Mathijs Oosterhuis, Eveline Loozen,

Dennis Linn, Reinier Hovius, Maarten Ruissaard, Mechteld Korse, Michiel

Tammeling, Thijs Scholte Albers, Hans Dijkhuizen, Maarten Peters, Dirk van

den Belt, Carien Nieters, Ewout Bastiaannet, Jing Chen, Rang Kazzaz.

1. Opening

Joram Kok opens the General Members’ Meeting at (19.37)



2. Announcements and incoming documents

Sophie Paulides: Mobile phones should be switched off. There is no smoking allowed in the

room. Everyone needs to sign the presence list. If anyone had not done so,

could they please do this now? When someone has a question this should be

made clear by raising a hand in the air. Please could people that ask

questions stand up and clearly state their name. If someone wishes to leave

the room then they should let the Secretary know. There are two incoming

documents: from the Lustrum Committee 2012 and from Thijs Visscher.

3. Establishment of the agenda

Joram Kok: There have not been any additions to the agenda within the set deadline.

Therefore the agenda is hereby established.

4. Approval of minutes from the Half-yearly General Members’ Meeting dated 19th of March 2012

Joram Kok: Are there any comments about the minutes? If there are no comments then

the minutes of the Half-yearly General Members’ Meeting dated 19th of March

2012 are hereby approved.

5. Establishment Yearly Report EBF Board 2011-2012

Presentation Eva Kool

Joram Kok: Questions can be asked per topic. The tasks of the EBF Board are presented

on pages 8 and 9 of the documents. I would now like to ask if there is the

need for a first question round for Eva Kool.

Pieter Zandee: You said that during the last General Members’ Meeting that 90 people

attended. How many of them were international students?

Eva Kool: I believe there were two international students.

Pieter Zandee: Do you think it is worth it to hold the meeting in English if there are only two

people attending who don’t speak Dutch?

Eva Kool: Yes I do. The General Members’ Meeting is the most important decision-

making moment of the association. I think all EBF Members should be able to

attend this. Therefore I do think it is worth it.

Rutger van der Kam: The EBF talks about the sub-associations like the EBF is our mother. You

have to make sure everyone knows the sub-associations exist. I personally



think this should be the basic principle of a faculty-wide study association. I

was astonished to see, when I became a Risk member, that this wasn’t the

case. My question is: why do you put the interest of the EBF above that of the

students? Should these interests not be the same thing?

Eva Kool: Thank you for your question. We do try to make sure everyone knows the

EBF and the sub-associations. We clearly state on our website and all other

forms of promotion that we have three sub-associations, with logo’s and

names.

Wouter Joustra: Thank you very much for your presentation Eva. We have had a nice

cooperation last year. We even did a project together, with MARUG and

VESTING, last week in the Study Start Week. We had the Being Active

Workshops, which attracted a lot of first-year students. The only problem was

that it was communicated as if only the EBF was organising the workshops,

as if the three sub-associations were not participating. How is that possible?

Eva Kool: I think we already discussed this matter. I also think it is kind of the same

question as Rutger already asked. This was due to a mistake in

communication. We also explained that in this case it would have been better

to name all the associations and therefore we communicated this clearly

during the workshops.

Wouter Joustra: It also happened with some other projects, such as the CSO system. We

were involved in a very late stage of the project. What have you said to

Roderik to improve the communication for next year?

Eva Kool: I recommended him to discuss all the faculty topics during the chairmen

meetings and during other conversations he has with board members of the

sub-associations.

Wouter Joustra: You already did that last year. What is the difference? What you did this year

was a great job, good communication with us, but there were still a few things

that didn’t work out with the university as planned. What is going to change

next year?

Eva Kool: I think Roderik will try his best to make sure it doesn’t happen again.

Wouter Joustra: And Roderik’s best is better than yours?

Eva Kool: Maybe.

Wouter Joustra: Thank you.

Joram Kok: Is there a need for a second round of questions for Eva Kool?



Alexander Osinga: I have a question about the accessibility of career events. Was the

Recruitment Sailing by Rabobank open to English students?

Eva Kool: No.

Alexander Osinga: The Dutch Inhouse Tours are also not accessible? And the Recruitment

Days?

Eva Kool: No.

Alexander Osinga: What are you planning to pass on to your successor about the accessibility for

international students to such events?

Eva Kool: As I mentioned during the presentation, it is very hard for us to get companies

to do recruitment events that are accessible to international students. We

really want to organise them, but it turned out to be harder than expected. We

recommended our successors to keep trying and ask companies whether

they are interested in doing activities in English.

Alexander Osinga: It is not possible to partially open the events to international students?

Eva Kool: What we did do is open the conference to international students. It was

already open but now the event was completely in English so international

students could more easily attend. We are not planning to open up other

activities to international students when there are no companies that are

interested.

Alexander Osinga: There are 50 companies participating in the Recruitment Days. Aren’t there

any companies that want to do their workshop in English?

Eva Kool: As far as we know there are not.

Wouter Joustra: I have a question about the mailings from the Career Office. I subscribed to

these mailings and received a lot of interesting emails. I also subscribed to

the mailings of the EBF and I received the same kind of emails. Are you

happy that the Career Office is doing this?

Eva Kool: In that sense, we are not. We would like the Career Office to stop sending out

direct mailings to students that are the same as the ones we, or the sub-

associations, are sending. We talked about that with them and discussed that

they will stop sending emails about inhouse days and business courses. They

would like to continue sending emails for job vacancies and traineeships.

They think this is important for their students to receive these emails. That is

what we discussed at this moment and we would like to organise another

meeting about this in the near future.



Wouter Joustra: So there are no mailings for inhouse days and business courses anymore.

Are you going to try to stop the vacancy mailings as well?

Eva Kool: No. We didn’t discuss this.

Joram Kok: Is there a need for a first question round for Mariska Kapelle?

Kenneth Plat: My question is about Quest. Quest is not running optimally, to say the least.

Which improvements do you have in mind?

Mariska Kapelle: For next year we have implemented a board of advice, because they missed

that last year. There is an EBF Board Member on the board of advice as well.

The student member of the Faculty Board and some old Quest Members are

also on this board. We hope to improve the activities of Quest in the future.

Kenneth Plat: What is exactly their role? I think the objective of Quest is quite clear. I don’t

think a lot more people are going to improve the situation. What is the role of

the board of advice? What are they going to do exactly?

Mariska Kapelle: It is mainly a control board of advice. Over the past years the evaluations of

Quest have not been checked. Every block these evaluations will be checked

to make sure they do them.

Joram Kok: Is there a need for a second round of questions for Mariska Kapelle? If there

is no need for a second round of questions then it can be skipped. I would like

to go on to the first question round for Sophie Paulides. Is there a need for a

first question round for Sophie Paulides?

Wouter Joustra: Sophie, we saw the conference promotion at the university and we are kind of

jealous. How did you manage to put it there for so long? If I’m not mistaken

it’s been there since before the vacation?

Sophie Paulides: Which promotion do you mean?

Wouter Joustra: The red letters. How did you manage to place them for so long?

Sophie Paulides: I don’t remember when they were put there the first time, but then they were

taken down after two weeks. They have actually been put back now for

another two weeks.

Wouter Joustra: So they will have been there for a month or so. Is that also possible for us?

Sophie Paulides: You can request it and then we can discuss it with the building management.

Then we can see if they will approve it.


Joram Kok: Is there a need for a second round of questions for Sophie Paulides? If there

is no need for a second round of questions then it can be skipped. I would like

to go on to the first question round for Martinus van der Wal. Is there a need



for a first question round for Martinus van der Wal, concerning non-financial

questions?

Kenneth Plat: Hi Martinus, how are you doing?

Martinus van der Wal: Fine.

Kenneth Plat: Are you glad it’s over?

Martinus van der Wal: Yes a bit, but also not.

Kenneth Plat: Were you busy at the end?

Martinus van der Wal: Yes quite busy.

Kenneth Plat: You were busy the entire year right?

Martinus van der Wal: Yes.

Kenneth Plat: Now I can ask my question. I hear Danny was a great improvement and he

took away some of your workload. I said some things about your workload

half a year ago as well. Is it an idea to take two Danny’s next year?

Martinus van der Wal: It worked very well with Danny. I really noticed that, especially for the

administrative part, he reduced my workload. Aaron will also explain this, but

taking on another intern next year will be a good idea to reduce the workload

again.

Kenneth Plat: But you are still very busy? The rest of the board shouldn’t take this as a

criticism but Martinus makes way more hours than the rest and I don’t think

this is a healthy situation. The thing is, when I look at the next Treasurer’s

tasks for next year they are exactly the same. I was quite surprised by that.

Martinus van der Wal: They are indeed exactly the same. We think the intern can reduce a lot of the

workload. Aaron discussed with his board to divide more of the administrative

tasks of the Treasurer within the board, for example in the financial guidance

of committees, such as printing an invoice. This will also reduce the workload.

Joram Kok: Is there a need for a second round of questions for Martinus van der Wal,

concerning non-financial questions? If there is no need for a second round of

questions then it can be skipped. I would like to go on to the first question

round for Ewoud Helder. Is there a need for a first question round for Ewoud

Helder?

Alexander Osinga: Thank you Joram. I had a question concerning the Membership Value Cards.

How are you going to do the Membership Value Cards for the sub-

associations? I don’t have a Membership Value Card and I specifically

requested it twice. Ruben doesn’t have one and neither do all of our second-

year students. What are you going to do about this?



Ewoud Helder: Of course, every EBF Member can request a Membership Value Card on our

website. This year a mistake was made with the printing. Almost 50 people

who requested a Membership Value Card via the website didn’t receive it.

They will receive one in November. All the other VESTING members can

request one via the website.

Alexander Osinga: I will tell them.

Ewoud Helder: Thank you.

Joram Kok: Is there a need for a second round of questions for Ewoud Helder?

Pieter Zandee: Ewoud, your acquisition revenue was significantly lower than your

predecessor Thijs. I know the feeling; these are tough times right now. What

do you consider the main reasons for the €20,000 decrease in acquisition

revenue?

Ewoud Helder: This was due to two things. First of all we changed the budget, the

advertisements from the Prospect went to the Prospect budget. Secondly,

during the Half-Yearly General Members’ Meeting I thought I was on target,

but the incomes after this meeting were disappointing. For example, I sold a

few less mailings. These are the main reasons.

Pieter Zandee: So the €20,000 decrease is mainly due to the mailings?

Ewoud Helder: Well, a €12,000 loss is due to the advertisements by the main and sub-

sponsors in the Prospect. The other part is due to less mailings being sold.

Pieter Zandee: What do you predict for the future? What did you advise your successor

Niels?

Ewoud Helder: Together with Niels we adjusted the budget and the sponsor packages. Over

the summer we had a lot of talks with companies and we think that the new

target of €100,000 is realistic.

Joram Kok: Is there a need for a first question round for Francine Tol? If there is no need

for a first round of questions then it can be skipped and there will be no

second question round. I would like to go on to the first question round for

Harmen Claassen. Is there a need for a first question round for Harmen

Claassen?

Rutger van der Kam: Your members told you they were interested in an EBF Application. I saw

that. What was the reason not to establish this? Do you think it is going to

happen in the future?



Harmen Claassen: The first main reason is that the application we had in mind is too expensive.

What I wrote in my digitalisation plan as the solution is to investigate different

kinds of opportunities for Apps.

Rutger van der Kam: So you are working on it?

Harmen Claassen: Yes.

Rutger van der Kam: Thank you.

Gijs Immerman: What are the plans for the EBF Conference App for this year? I haven’t seen

it in the promotion that they have an App. So what are the plans?

Harmen Claassen: This year the EBF Conference will not have a mobile application. However,

we will take it into account for the future.

Gijs Immerman: So it was a stupid investment last year?

Harmen Claassen: It was not working on all three platforms that we want it to work on. Now we

have made a digitalisation plan so we will investigate the options to get a

broader picture.

Alexander Osinga: I have a question regarding the Technology Consulting Day. How is it doing?

Harmen Claassen: It was not organised this year.

Alexander Osinga: And next year?

Harmen Claassen: Next year the EBF Board is going to look at the broad picture of the activities

that we organise. They are also going to try to organise more activities for

Technology Management students.

Alexander Osinga: Half a year ago I asked the same question. What has changed since then?

Harmen Claassen: Lugus confirmed they did not want to organise the event with us anymore, so

we are going to look for different opportunities.

Alexander Osinga: What kind of opportunities are you thinking of?

Harmen Claassen: That is up to the next board, so you should ask one of them.

Pieter Zandee: Harmen, you are responsible for the cold acquisition. How did this work out

last year?

Harmen Claassen: Last year, as I said in the Half-yearly General Members’ Meeting, we gained

three new partners. After that I contacted other companies but that did not

result in any new contracts.

Pieter Zandee: Do you think you should keep cold acquisition and warm acquisition

separated?

Harmen Claassen: As you can see in the new task division of the EBF Board 2012-2013 cold

acquisition has been transferred to Niels Oskam.



Pieter Zandee: Is the reason you changed this the fact that it didn’t work out last year? Or

were there other reasons?

Harmen Claassen: I think three new companies is pretty good, so it did work out last year, but we

think this is a better solution.

Joram Kok: Is there a need for a second round of questions for Harmen Claassen?

Rutger van der Kam: You told us you have written a plan for digitalisation. I was wondering,

besides the Application, what was in there?

Harmen Claassen: There were plans for digitalisation to decrease the pressure on the Treasurer,

such as a digital invoicing system and a way to scan in declarations. The plan

also includes the digital reservations of rooms.

Joram Kok: Are there any general questions concerning the Yearly Report of the EBF

Board 2011-2012? Is there demand for a vote on this proposal? Then I

hereby approve the Yearly Report of the EBF Board 2011-2012.

6. Establishment Half-yearly Financial Report EBF Board 2011-2012

Presentation Martinus van der Wal

Joram Kok: Are there any questions regarding the Yearly Financial Report?

Ruben te Wierik: First I want to congratulate you with your nice presentation and the good work

you did during the last year. I first want to remark that I don’t think you should

apologise for making a €6.000 profit on a turnover over €600.000. That’s one

per cent so that is actually very good. Secondly, I asked you half a year ago

about the committee income statements. They state, “This is according to

budget”. I asked why don’t you state the budget itself. Why have you decided

not to include these budgets?

Martinus van der Wal: Yes, again we didn’t see it as necessary to point out the total budget because

it was flexible throughout the year for certain committees. We stated whether

it was above or below budget.

Ruben te Wierik: Then again, what is the measure? You say it is on the budget, but what does

it mean? That is what the members cannot check.

Martinus van der Wal: That is a good remark. What we tried to do is show the total committee

contribution. However, I think it is a good comment that the budget we have at

the end of the year could also be stated.

Rutger van der Kam: You mentioned some things went wrong with the membership fees. What are

you going to do with the extra money?



Martinus van der Wal: It is not yet clear what extra amount of money there is from the membership

fees, so there is not really a clear plan for this.

Rutger van der Kam: But you thought it was worth mentioning?

Martinus van der Wal: Yes, because it is a lot higher than first budgeted.

Rutger van der Kam: Is there no opportunity to look more deeply into it?

Martinus van der Wal: We looked into it as deeply as possible to find all the mistakes within the

membership administration. After the direct debit there were quite some

people who emailed us and they received their money back. We made a

small reservation for people who notice the mistake after this.

Rutger van der Kam: It is maybe a good idea to email some people to look at their bank accounts?

Martinus van der Wal: It is not really clear which people have this problem

and if there are any left. Also, in the direct debit there was a link provided with

a factsheet about the direct debit including contact information. We thought

this was enough.

Rutger van der Kam: Thank you.

Luud Coenen: Thank you Martinus for your presentation. I have a question about the

accounts receivable. You say there is still one debtor from the year 2010-

2011, I was wondering how much this is and if he or she is still going to pay?

Martinus van der Wal: Where is it in the documents?

Luud Coenen: Page 75.

Martinus van der Wal: This is a small amount, about €250. We already spoke to the debtor and he is

probably going to pay.

Joram Kok: Is there a need for a second round of questions for Martinus van der Wal

regarding the Yearly Financial Report?

Paul Donders: I’m curious about the meaning of the ending picture in your presentation.

Martinus van der Wal: You can interpret it as the last 5 years of the EBF. The last part is uncertain,

but with some expectations.

Alexander Osinga: Did I miss the Dutch Inhouse Tours realisation?

Martinus van der Wal: It was in the documents of the Half-yearly General Members’ Meeting.

Joram Kok: Are there general questions concerning the Yearly Financial Report 2011-

2012? Is there a need to vote on this proposal? Then I hereby approve the

Yearly Financial Report 2011-2012.



7. Discharge EBF Board 2011-2012 and appointment EBF Board 2012-2013

Joram Kok: Dear members, hereby the EBF Board 2011-2012 proposes to discharge:

● Eva Kool (Chairman);

● Mariska Kapelle (Vice-chairman);

● Sophie Paulides (Promotion & Secretary);

● Martinus van der Wal (Treasurer);

● Ewoud Helder (Commercial Relations I);

● Francine Tol (Internal Relations);

● Harmen Claassen (Public Affairs & Commercial Relations II)

and to transfer their tasks and obligations to the new board members.

After the discharge the new board members will become the EBF Board 2012-

2013 as follows:

● Roderik Jongbloed (Chairman);

● Nicole Lodder (Vice-chairman & Secretary);

● Aaron van Gils (Treasurer);

● Bas Boekema (Promotion & Website);

● Niels Oskam (Commercial Relations);

● Jerrel Sloote (Internal Relations);

● Merel Koppen (Study Manager and Public Affairs)

Joram Kok: Are there general questions concerning the discharge and appointment of the

EBF Board? Is there a need to put it to a vote? On the following drop of the

hammer the EBF Board 2011-2012 will be discharged and the EBF Board

2012-2013 will be appointed.

8. Round of questions I

Alexander Osinga: On behalf of the VESTING board 2012-2013; we had a great year with you,

both formally and informally at all the socials of the sub-associations and your

socials. We had some great times with you, I remember Francine still

standing in the Tapperij at 6am and the next morning, at 9am, in the office,



which I really admire. We had a great year with you and I hope you have a

great year next year when you don’t have to do these things anymore.

Henk van den Top: On behalf of the ProMemorie board 2012-2013 I would like to congratulate

you all with the results of this year.

Kenneth Plat: Francine, Sophie, Mariska, Eva, Martinus, Ewoud en Harmen: On behalf of

the previous VESTING board I would like to thank you for a great half a year. I

heard you did pretty well in the second half of the year. I can spit out a lot of

stories about pink pants. Alexander just told us he remembers fun times with

you guys. I remember times that Alexander doesn’t remember, but he was in

good hands. So I want to wish you all the best of luck with your upcoming

activities, your next goals and your classes tomorrow from 9-6.

Joeri Schasfoort: As representative of the Audit Committee I would like to make a couple of

remarks. First of all, on a serious note, we have noticed that you have used

zero of the EBF Money for personal gain. So that is very good, thank you.

Secondly, we are very glad that all of you, except for the Treasurer, were

business students this year. It made us feel very smart. Martinus van der Wal,

you had a very tough job this year. Why was it different from previous years?

Because you had two employees: Ewoud Helder and Danny, who did a very

good job. Let’s not go into discussion about who did the better job. Overall,

you did a very solid job and you have really gotten to know yourself I hope. In

fact, you did such a good job that if you ever need a real one, then you can

just give us a call.

Janine Voerman: On behalf of the Recruitment Days 2011 I would like to thank you for an

amazing year, especially for all the help during our event and Ewoud for

supervising us.

Angelina Bouwman: On behalf of the Risk board 2011-2012 I would like to thank you and

congratulate you on your results. You can be very proud of yourselves, you all

worked very hard. I would also like to add something, but I will say it in Dutch.

Allereerst Martinus, bedankt voor alle gezelligheid op het Interim in het

weekend en voor het lenen van de random reader; Harmen, bedankt voor de

gezellige koffie in Vinkhuizen; Francine, bedankt voor alle fantastische interne

avonden; Sophie, bedankt voor je wijze raad met betrekking tot oud-

bestuurders; Mariska, hartelijk bedankt voor de appelboor van Ikea waarmee

je in één keer een appel in zes stukjes kan verdelen; Eva, bedankt voor het

jaar en dat we nu studiegenootjes zijn. En Ewoud jij ook bedankt.



Jeanelle Midavaine: On behalf of the EBF Conference board 2012-2013 I would like to

congratulate you with your success this year. Thank you for your help in

hopefully turning the EBF Conference of this year into a great success.

Special thanks go to Harmen and Eva for being our supervisors.

Dianne Warmelink: On behalf of the Recruitment Days 2012 I would like to congratulate you all

with a successful EBF Board year. I think you can all be proud of your

achievements. Special thanks go to Martinus and Ewoud who had the honour

of being our supervisors. Thanks for all your useful advice.

Chantal Hagen: On behalf of the MARUG board 2011-2012, I want to congratulate you.

Besides that I want to thank you for a great time last year, you were really

nice to work with. Good luck with all the things you will do and enjoy the

lustrum.

Wouter Joustra: Dear EBF Board, on behalf of the current Risk board I can say that we had a

fantastic time with you. It was an amazing year and we had a lot of fun. I can

sincerely say that we will definitely miss you at the Interim. I know that you will

miss our music. What I can say is that you still have eight anytimers left. You

promised me that you would start them in the break.

Eva Kool: No after. I didn’t say that.

Wouter Joustra: Eva I want to thank you for your leadership this year and the communication

with the sub-associations. I would like to wish you success with your future

careers and professional lives. I also want to thank you for the successors

you gave us, they are really nice guys; we are looking forward to working with

them.

Kjeld Vissers: On behalf of the MARUG board 2012-2013 I would like to congratulate you

with a successful board year. We only worked together for 3 and a half

months, but it was a great time at the interim. You were always up for a little

talk or a laugh. I would like to wish you all good luck in the future and I hope

to see you around at the Interim.

Ewout Bastinaanet: On behalf Executive Board of IBR Indonesia 2012 I would like to thank you for

the cooperation over the past year, in particular Martinus and Mariska. All the

foundation meetings we had were lovely. However, we are still a little sad that

you didn’t use your Membership Value Cards as much as we had hoped.

Philline den Bak: Dear friends, on behalf of the EBF Board 2009-2010 I would like to

congratulate you with a fantastic and successful year. You worked really hard

and had fun, I saw that! Personally, I want to thank you for the organisation up



to this point of the Careers Week. Thank you for everything because I really

enjoyed working with you last year.

Paul Donders: Dear EBF Board, on behalf of the EBF Board 2010-2011 I want to

congratulate you with a few things. First, with the goals you have reached,

you can be really proud of yourselves. A year ago we sat over there and you

did a good job! Secondly I want to congratulate you with the beginning of this

year with the fantastic speech by Al Gore. Third, congratulations with the

fantastic year you had, I can imagine you had fun but sometimes it can be

tough and you had some really big shoes to fill. Good luck with filling up your

black hole that is coming up and have a great evening.

Roderik Jongbloed: On behalf of the EBF Board 2012-2013 I would like to thank you for all the

results you achieved last year, but also for the great transition period we had

over the last months. I think it will be quite strange to be with seven people

again, because 14 people in a boardroom is quite a lot. So thank you very

much and good luck in your future careers.

Break (21.37)

9. Discharge and appointment Audit Committee

Joram Kok: Dear members, hereby the EBF Board 2012-2013 proposes to discharge Tim

van Oorschot, Hans Dijkhuizen, Bas Schram and Joeri Schasfoort from their

tasks and obligations regarding the Audit Committee 2011-2012. The EBF

Board proposes to allow Hans Dijkhuizen, Bas Schram, Joeri Schasfoort and

Martinus van der Wal to take place in the Audit Committee 2012-2013. Are

there any questions concerning this proposal? Is there a need to vote? Then I

hereby approve the discharge of the Audit Committee 2011-2012 from their

tasks and obligations and the installation of the proposed members of the

Audit Committee 2012-2013.

10. Discharge and appointment Committee that leads the General Members’ Meeting

Joram Kok: Hereby the EBF Board 2012-2013 proposes to discharge Kelly Rullens,

Diederik Langenberg and Joram Kok from their tasks and obligations

regarding the Committee that leads the General Members’ Meeting 2011-

2012. The EBF Board proposes to allow Diederik Langenberg, Joram Kok

and Eva Kool to take place in the Committee that leads the General Members’



Meeting 2012-2013. Are there questions concerning this proposal? Is there a

need to vote? Then I hereby approve the discharge of the Committee that

leads the General Members’ Meeting 2011-2012 from their tasks and

obligations and the installation of the proposed members of the Committee

that leads the General Members’ Meeting 2012-2013.

11. Establishment Policy EBF Board 2012-2013

Presentation Roderik Jongbloed

Joram Kok: Is there a need for a first round of questions for Roderik Jongbloed?

Alexander Osinga: Roderik, first I had a general remark. I read the pieces very thoroughly of

course, but there’s actually nothing in it. You have a lot of plans and in your

presentation you have great ideas, but I can’t see anything in these pieces. I

don’t know what the rest of the room thinks of it? I would like, and I think most

members would like, to see more plans in the pieces so they can prepare

themselves to questions. I first have a question about the effective study

support. Have you asked first-year students whether they need that or why

are you organizing it? Because all students at our faculty are already getting

SPA sessions or study success groups and they take about ten sessions.

Roderik Jongbloed: Thank you for your question. We did not ask those first-year students or at

least the first-year students of this year. But due to the current developments

and the increased study pressure we think that it is really valuable for those

students to offer this training. That’s why we want to offer it for those students.

Alexander Osinga: But you don’t think SPA sessions are sufficient?

Roderik Jongbloed: No, I think it is a really good thing to do. The SPA sessions are something the

faculty offers. I think we can really contribute as EBF by offering trainings to

make studying more effective and to help the students to pass all their

courses.

Alexander Osinga: Ok. Then I have a question about the movie, because if we look at the

budget, you set away 4000 euros for the movie. Are you going to do it

yourself or are you going to give it to someone else?

Roderik Jongbloed: Perhaps it is more a financial question, but the 4000 was the complete

promotion budget. So the whole 4000 won’t be spent for the movie. We will

not do it ourselves, so we want to investigate whether it is possible to



outsource it. Of course, we will look for different companies that can do this,

to find the best solution to make this movie.

Alexander Osinga: Haven’t you got enough knowledge in your Promotion Team? Because you

have a large Promotion Team of about eight people that are using Premiere

Pro all the time. Don’t they have the knowledge to create such a movie?

Roderik Jongbloed: We think our Promotion Team is doing really well. But for this movie we want

to make something which is really difficult to make, so a lot of technical

expertise is needed. And we also want to include all kinds of different things.

Therefore, we think that it is better to outsource this part.

Alexander Osinga: Ok, thank you.

Pieter Zandee: Roderik, it says that you want to improve the means of communicating on the

website and social media. I know Sophie did so during her Board year. What

exactly do you want to improve?

Roderik Jongbloed: Yes, Sophie spent a lot of time on it. I think you can really see that on the

website now. But the previous Board has also spent a lot of time to remove

the bugs on the website and now we want to have a look at the content-part

of the website. So we will look at what information is on the website, actually.

And where you can find all the information.

Pieter Zandee: Allright. One more question about the social media. You said you want to use

social media better, also to be more attractive for sponsoring. Could you

elaborate a little bit more on that?

Roderik Jongbloed: Yes we can. Actually we want to increase for example the likes on Facebook,

but also to make more use of all the social media to reach the target group

better. And if we can do that it is also more attractive for our sponsors, for

example to place advertisements on our social media.

Pieter Zandee: So the sole purpose is just to gain more likes so companies will pay more?

Roderik Jongbloed:: The purpose is of course to serve the EBF Members betters, so to reach them

better. A positive side effect is that we make it more attractive for our

sponsors.

Angelina Bouwman: I was wondering, what are your specific ideas for enhancing the visibility of

the EBF?

Roderik Jongbloed: Actually one of the things we want to do is to create the association movie to

promote the association as a whole. But also as I told before, we would like to

improve the social media. By that means, we want to increase the visibility of

the EBF through social media.



Angelina Bouwman: I don’t mean the social media but I mean more specific. Do you have specific

ideas for enhancing the visibility at the Faculty?

Roderik Jongbloed: No it is more the visibility of the EBF in general, so not specifically at our

faculty.

Kjeld Vissers: I see here that you want to align EBF Activities with the faculty. How do you

see this and do you want to increase the amount of activities? And aren’t you

afraid that you lose some of your independence by the faculty?

Roderik Jongbloed: It is correct that we want to align our activities to the faculty. The cooperation

with the faculty is really good right now, also the communication. So yes, it is

true that we want to sustain this communication. We think that is is not a

threat but an opportunity if we cooperate more. We have some overlapping

events so we can cooperate to serve the student better.

Kjeld Vissers: So you want to increase the amount of activities with the faculty?

Roderik Jongbloed: Not especially the amount of activities but we want to sustain the

communication with the Faculty, or maybe increase that. But the activities

itself don’t have to increase in amount.

Kenneth Plat: My question has already been answered.

Rutger van der Kam: I have a question about the activity portfolio. You want to help the new

students. There are four new tracks on the faculty. You want to help the

students make their choice which way they want to go. Did you consider the

subassociations in those choices? For example, Finance, Accountancy,

Marketing. And do we get a say in it or you want to watch and sit by the

sideline?

Roderik Jongbloed: We now decided that we want to organize such an activity, but we are not

really sure about the content yet. It really depends on the content in what way

we are going to organize it. If it is for the broad target group for all economics

and business students, then it might be something the EBF can organise on

its own. When it will be more specifically focused on the target groups of the

subassociations, of course we will communicate very well with the

subassociations.

Rutger van der Kam: You are a faculty-wide association right? So you should focus on all the

students at our Faculty. So also the ones that want to join us, or not?

Roderik Jongbloed: Yes that’s true. But those first-year students are in the broad tracks and we

want to help them orientate on those different tracks.



Rutger van der Kam: It’s just my opinion but I think you should consider working together with the

subassociations. And I would really like to work together with you as well.

Roderik Jongbloed: Ok, I think that is something we will take into consideration.

Bram Raatjes: I have a question about the effective study course as well. I am not sure

whether this question is already answered, because we don’t hear anything in

the back. The RuG offers effective study courses, so how would the EBF offer

courses that add value for students compared to the effective study courses?

Roderik Jongbloed: Thank you for your remark. We think also in that part it is really good to

search for cooperation with the Faculty. We also want to look if we can offer a

different way of an effective study training. The RuG offers its training in small

classes for example, so we want to look if we can really add something by

organizing a bigger event which is different from the RuG courses.

Dianne Warmelink: Roderik, thank you for your presentation. I have two questions. First one is

about the summaries. You said you want to improve both the lay out and

content of the summaries. I understand you want to improve the lay-out but

how do you want improve the content? I don’t really see how you want to

improve the content because the Support Committee can’t have knowledge

about all the courses. So how would you like to accomplish this?

Roderik Jongbloed: One of the things that is already happening but that we want to do more is, for

example, keeping track of the summary writers which are really good. We will

ask them again. That is one example in which we want to improve the quality

of the summaries.

Dianne Warmelink: Ok thank you. My other question concerns the information systems. You said

you want to investigate the possibilities to build new scheduling programs that

can be applied to multiple events. I was wondering how, because these

events are all very different. I think it is not possible to use the same

scheduling program for different events, for example the Recruitment Days. It

has a very specific scheduling program. So what is your opinion about that?

Roderik Jongbloed: We think that is a really good remark. So when we investigate the possibilities

for such a system, we will take that into consideration. But the most optimal

way of creating such a system is that different committees are using one

system. Or basically that you have a basic system for different activities,

because then you have a structural system which you can use for a long time

and for different committees. But that is definitely something that we need to

do more research about.



Dianne Warmelink: Yes that would be really ideal. I just want to tell you that I think that there are

very different committees and that it will be hard.

Joram Kok: Thank you Dianne. Is there a need for a second round of questions for

Roderik Jongbloed?

Hans Dijkhuizen: I would like to comment on the point made earlier about outsourcing. I think it

is really good to outsource. I mean if we get a beautiful movie it is nice and

everybody likes a beautiful movie. But the point is, I hear the IBR has also

outsourced their promotion movie to an old active member who learned

making movies at the EBF and that is actually the point. We need to keep this

knowledge inside. In some occasions you can outsource and it is really good

to outsource. But you should not outsource too much and lose all the

knowledge, because then you get like old active members who are really

good at it but who earn money with it and you haven’t got a new inflow of

talent. So just watch out. Don’t outsource too much.

Roderik Jongbloed: We think that is a really good remark. It might be good to involve the

Promotion Team well, for example in writing the script but also in their

communication with this external party. So we definitely won’t exclude the

internal knowledge. And we think this is especially a project in which we

should make use of the new knowledge to also keep it inside of the EBF.

Hans Dijkhuizen: Overall, outsourcing could be a really good thing, but for instance the IBR

could make their promotion movie themselves or the Promotion Team could

do it.

Joram Kok: Thank you Hans.

Malou Mulder: I have a question about the positioning. It states here that you want to

increase the positive associations of the EBF. Do you know what these

associations are currently and how are you going to measure whether these

are increasing?

Roderik Jongbloed: Yes, thanks for your question. Of course those things are really difficult to

measure, but those positive associations are definitely that the EBF is a

professional study association with room for social activities. We think that is

really what the EBF is famous for and that is also what we want to strive for.

Wouter Joustra: Roderik, I haven’t read anything about the CSO system in your policy. Why

did you choose to leave it out?

Roderik Jongbloed: It is not a choice to leave it out. But it is something in which we should

communicate with the Faculty and also with the university very well. Because



that is definitely something we have to spend a lot of time on. Also together

with the subassociations.

Wouter Joustra: Yes I think that you are going to spend a lot of time on it this year. In my

opinion it is important for your general members to know something about this

system so maybe you can share something with them about the system.

Roderik Jongbloed: Yes we can explain a little bit about that. The university but also the Faculty

wants to spend more effort on Career services. One example is NEXT, which

is an initiative of the university. The CSO system is also one of the initiatives

of the university. That is a kind of system in which students and companies

can find each other. So it is a kind of small Monsterboard for the university.

So that is actually what the system is like. It is not implemented yet, but they

are currently working on it.


Philine den Bak: Well due to the General Members’ Meeting is in English, I would like to state a

what-if situation. What if a random board member is not a proficient English

speaker in the future. What will you do? Will you provide an English course or

will something be a standard for the EBF in the future?

Roderik Jongbloed: We really believe that students nowadays are good enough in English. If we

have such a board member we will always help this person to increase the

English proficiency. We won’t offer a course or anything but we will definitely

help this person.

Luud Coenen: You want to achieve a lot of things. But you all aim to achieve it by September

2013. What are you going to present on the Half-yearly General Members’

Meeting?

Roderik Jongbloed: That is a good point. For example the movie of the association, it would be a

really nice aim to have it completed during the Half-yearly General Members’

Meeting. But it is also quite a complex thing, so it would be nice to have the

script for example. With all the projects we will strive to do it as soon as

possible. Still, some new events such as Trace your Track, which will be

organised in the Spring of 2013, cannot be organised earlier.

Luud Coenen: Ok, thank you.

Angelina Bouwman: My question has already been answered.

Joram Kok: Is there a need for a first round of questions for Nicole Lodder?

Wouter Joustra: Is the Christmass Ball still on your agenda?



Nicole Lodder: No it is not. As you can see on the list it is not one of my tasks. This will be of

Jerrel.

Wouter Joustra: Ok, then I will wait, thank you.

Joram Kok: Is there a need for a second round of questions for Nicole Lodder?

Joram Kok: If there is no need for a second round of questions then it can be skipped. I

would like to go on to the first round of questions for Aaron van Gils. Is there a

need for a first round of questions for Aaron van Gils, concerning non-

financial questions?

Joram Kok: If there is no need for a first round of questions for Aaron van Gils, I would like

to go on to the first round of questions for Bas Boekema. Is there a need for a

first round of questions for Bas Boekema?

Paul Donders: Hello Bas. On your task list, the EBF Style is a part. I am curious about the

Mastercommunity logos.

Bas Boekema: Well, we would like to structure the Mastercommunity logos in a, as we think,

more professional and a more consistent way. All the logos are blue, so they

are recognizable for companies and students as a Mastercommunity.

Alexander Osinga: You have a very nice agenda widget on your website. In there, all the

activities of VESTING, EBF, MARUG and Risk are shown. It hasn’t been

working for two weeks. When are you going to fix it?

Bas Boekema: Thank you for your remark. I am still working on it. I think it will be fixed in two

weeks.

Joram Kok: Is there a need for a second round of questions for Bas Boekema?

Kenneth Plat: Try to be careful with the social media, talking about the invites on Facebook.

If you are thinking about once a month, maybe you can discuss this with

subassociations.

Bas Boekema: Thank you for your remark. I will take it into consideration.

Rutger van der Kam: You have budgeted 4000 euros in positioning. Wasn’t this all meant for the

movie?

Bas Boekema: No, but we know from sister associations that a movie is quite expensive to

make. Therefore, we reserved 4000 euros but I think it will not all be spent for

the movie.

Joram Kok: Is there a need for a first round of questions for Niels Oskam?

Gijs Immerman : Your total acquisition revenue went down. Not only for the Board, but also for

committees. Can you explain this?



Niels Oskam: We are aiming of course for a good number. We have increased the amount

of company visits last summer. We have also changed our sponsor packages,

so that should help.

Gijs Immerman: So you expect about the same revenue?

Niels Oskam: No.

Gijs Immerman: Do you think you will get the same amount as Ewoud?

Niels Oskam: We set the budget for me on 100.000 euros. This is a bit more than Ewoud.

Gijs Immerman: In total, what do you think about that?

Niels Oskam: The budget for the Board is set at 100.000 euros.

Pieter Zandee: Niels, congratulations. You mentioned you will be changing your sponsor

packages. Is there anything else that will be changed?

Niels Oskam: Yes changing sponsor packages will be one way of it. Besides, we will always

look for new opportunities.

Maarten Ruissaard: Your money acquisition declined a lot, which seems to be a trend. However

your business gifts seems to increase, how come?

Aaron van Gils: I think I can best answer this question. We did not decrease the amount of

business gifts because we want to order more. However if it indeed does stay

the same in amount we could always look for more expensive gifts.

Alexander Osinga: You changed the structure with main and themesponsors. What do you have

in mind?

Niels Oskam: Well, we changed the structure to main and subsponsors.

Alexander Osinga: So your career sponsors are going to disappear. What about the acquisition

revenue of printed media? What is your plan this year?

Niels Oskam: We see a decline in revenue of printed media. We think also next year there

will be a decline.

Alexander Osinga: And with mailings, it is expected there will also be a decline Ewoud said. Can

you explain this?

Niels Oskam: Some of our partners are organizing less activities and therefore need less

mailings.

Joram Kok: If there is no need for a second round of questions for Niels Oskam, I would

like to go on to the first round of questions for Jerrel Sloote. Is there a need

for a first round of questions for Jerrel Sloote?

Wouter Joustra: I have a question about the Christmas Ball. Can we organize this together, to

have one big Christmas Ball party of the FEB?

Jerrel Sloote: I think that is a suggestion to take into account. We can discuss it next week.



Angelina Bouwman: This year, the promotion of the EBF is in English and in Dutch. That is

confusing. What’s your policy?

Bas Boekema: I think this is my question. We want to be consistent for international students.

To make it more clear for students whether it will be a Dutch or an English

activity, we changed the logos by addeding a flag on it.

Serena Kuiper: Are you going to do something about the cleanliness of the kitchen?

Jerrel Sloote: Yes, that is a task for all Board Members, we will take close care of this. We

have already made a cleaning overview on paper. We strive to keep it as

clean as possible.

Joram Kok: Is there a need for a second round of questions for Jerrel Sloote?

Joram Kok: If there is no need for a second round of questions for Jerrel Sloote, I would

like to go on to the first round of questions for Merel Koppen. Is there a need

for a first round of questions for Merel Koppen?

Dylan Kuiper: I would like to ask you, how you see the sustainability of the Prospect, as the

revenue from printed media is declining?

Merel Koppen: We see a lot of value in the Prospect, both for our students, the faculty staff

and companies. At the moment, we still see value in the hard-copy version

too. Therefore, the hard-copy version will indeed be made for at least the

upcoming issues.

Gijs Immerman: You say your magazine is attractive to students. What is this statement based

on?

Merel Koppen: During the summer, an interactive review sessions with students were hold to

evaluate the current content of our magazine. With the information from this

sessions, we will try to improve the fit of the magazine with the target group.

Rutger van der Kam: You say the Prospect is still valuable for students, ok correct. For companies

you said it was declining. What do you expect for the future?

Merel Koppen: We have quite some concrete plans to not only keep the attractiveness of our

magazine for students, but also increase the attractiveness for the companies

you are referring to. Adding interactiveness to the magazine will play an

important role in this. At the moment, we are considering the possibilities.

Malou Mulder: The EBF is still making the summaries. Don’t you think it will jeopardise the

earnings?

Merel Koppen: At the moment, we are considering the options of improving the effectiveness

of this process. It is still an early stage, so we plan to investigate this first.

Joram Kok: Is there a need for a second round of questions for Merel Koppen?



Joram Kok: Are there any general questions concerning the policy of the EBF Board

2012-2013? Is there demand for a vote on this proposal? Then I hereby

approve the policy of the EBF Board 2012-2013.

12. Establishment Financial Policy EBF Board 2012-2013

Presentation Aaron van Gils

(22.07 Alexander Osinga leaves the room).

Ruben te Wierik: Alexander’s leaval is because he doesn’t feel well by the way. But I had a

question also related to the Lustrum. Last year, 38,000 went to the

Committee budget. This year there is big change. Will the committees earn

more or cost less? Since it is quite a big change.

Aaron van Gils: It may seem as a big change but that’s only due to the Lustrum provision that

is released on this account.

Ruben te Wierik: But it is still a big increase in costs right?

Aaron van Gils: Yes, as I mentioned this is due to the provisions for the Lustrum, which

contains of 50.000 euros. Last year it was the EBF Conference provision for

Al Gore which put a stamp on this account.

Maarten Ruijssaard: What does the committee provision stand for?

Aaron van Gils: Good question. We cancelled one of our foundations, namely the BIG

Congres foundation. We will use this to facilitate the Conference in the

upcoming years. That will be the purpose of this provision.

Janiek Moes: You stated earlier that you want to develop a system which is applicable to

more events. Invest in such a committee as RD. I see you budgeted 3000

euros. I think it is not possible to develop such a system for that budget.

Aaron van Gils: Thank you for your remark. It is true that the investment will be of a bigger

amount. However we are thinking about a Lease construction with the

Recruitment Days. Therefore it seems like a lower amount.

Joram Kok: Is there need for a second round of questions for Aaron van Gils?

Joram Kok: Are there any questions concerning the Financial Policy of the EBF Board

2012-2013 Is there a need to vote? Then I hereby approve the Financial

Policy of the EBF Board 2012-2013.

13. Any other business

No points.



14. Round of questions 2

Kjeld Vissers: On behalf of the MARUG Board 2012-2013, I wish you the best of luck next

year. We hope for a good cooperation. We would like to invite you for next

month to have dinner with us again at Nihao to mention some old times when

we were still a Candidate Board. Again, we would like to wish you the best of

luck.

Susanne Roelofsen: We are looking forward to cooperation with your Board on behalf of the IBR

foundation too, especially with Aaron en Nicole.

Jeanelle Midavaine: Our Conference year is almost ending. We wish you lots of luck today and

tomorrow.

Dianne Warmelink: On behalf of the Recruitment Days 2012 we would like to thank you for your

presentation and congratulate you with your appointment as a Board. We look

forward in working together with you.

Wouter Joustra: On behalf of the Risk Board 2012-2013, we would like to congratulate you

with your new policy and plans. We are looking forward in cooperating with

you guys. So have fun tonight, good luck tomorrow and good luck this year.

Paulus Zeinstra: On behalf of the Speakers Team, I would like to congratulate you all. I am

glad to see there will be socials after the Leadership panels. I have one

question. What is you current view of the position of the EBF?

Roderik Jongbloed: We think that the EBF is really well positioned. Nevertheless, there is always

room for improvement. But nothing is wrong.

Dirk van den Belt: On behalf of the first Lustrum Committee, we look forward to next week. We

hope you will have some good time celebrating this week with us!

Mechteld Korse: On behalf of the VESTING Board 2012-2013, we would like to congratulate

you. Good luck next year and have fun. We look forward in working together

with you.

Kenneth Plat: Good luck on behalf of the VESTING Board 2011-2012 as well. It fills my

heart with joy, to see more men on top again. That is something you have

already done better than your predecessors.

Joram Kok: Thank you Kenneth.

Henk van den Top: On behalf of ProMemorie I would like to congratulate you all with your new

board. We are looking forward to cooperate with you.

Joeri Schasfoort: On behalf of the Audit Committee, good luck with your policies and stuff.

Aaron, we will warn you up front. If you will work too many hours, we kick you

out. Keep your eye on the news. For all kinds of wise advise, because he will



always be there, call Martinus. For all technicalities that you will encounter,

please only call him as well. And Roderik, do not let your love for helicopters

distract you.

Philine den Bak: On behalf of the EBF Board 2009-2010, I would like to thank you for the plans

you have already made. Especially, of course, I would like to congratulate

Bas. I hope your year will not be as hard as remembering my name. I also

have one special note from Bianca for Jerrel. She really hopes you will get the

‘Wissel-Regelbookaal’ back to the Internal.

Hans Dijkhuizen: I would still like to thank the previous board as well. Of course I would like to

really wish you good luck. The EBF exists for five years now. A lot of really

good and a lot of really bad things happened. Skip all the shit. Focus on the

main points. If I am right, you are all business students. Hopefully next year,

you have some good successors in the field of economics.

Paul Donders: On behalf of the EBF Board 2010-2011, I am proud to see some familiar

faces. For the other three, I heard you can do it. The first time we have met

we were talking rubbish. For the next time, this gives us, as writers of the

Borkum Times, a lot of material.

Angelina Bouwman: On behalf of the Risk Board 2011-2012, we wish you good luck achieving

your goals. Success and good luck tomorrow.

Samy Lounis: On behalf of IBR Colombia and Vietnam, we would like to congratulate you

with your appointment. Also, we would like to thank the previous Board for our

cooperation, especially Mariska and Martinus.

Reinier Hovius: On behalf of ESR December, I would like to congratulate you all for your

function, especially Jerrel who will supervise us.

Eva Kool: Dear dear EBF Board, on behalf of your predecessors, we have a special

word for all of you. Roderik, well, good luck in the upcoming year. My advice

is to keep running in the morning. Nicole, check your Risk Board members

every once and a while. Niels, good luck beating Ewoud. You should be able

to do so. Aaron, we have already discussed it sometimes, but good luck in the

morning when you have been drinking the previous evening. Bas, as I already

mentioned, you are the cutest one of the crew. Jerrel, you will love Cup a

Soup Hour. We will drop by on Wednesdays.

Then finally, Merel, make sure you get your points during the year. Seriously,

have a lot of fun this year guys. Good luck tonight and tomorrow.



15. Closure

Joram Kok: Dear attendants, thank you for your presence. I hereby close the General

Members’ Meeting (22.23).

Signatures,

Joram Kok Nicole Lodder

Technical Chairman Vice-chairman & Secretary



Task Division EBF Board 2012-2013 dated 11th of March 2013

Roderik

Jongbloed

Chairman

● Advisory Councils

● Alumni (aEB Foundation and

committee)

● EBF Conference (second

supervisor)

● Faculty of Economics and

Business

● Focus points

● Management of the building

● Positioning: Vision, mission &

strategy

● Subassociations

Nicole

Lodder

Vice-chairman &

Secretary

● Archive

● Articles of Association and

Rules of Procedure

● CUOS

● ESR May

● FVOG

● Legal issues

● Membership Administration

● Sisterassociations

● Planning

● Positioning: Vision, mission &

strategy

● IBR (Chairman foundation)

Bas Boekema

Promotion & Website ● Agenda

● Award Ceremonies

● EBF Style

● ICT

● Informational Activities

● Information Systems

● Mastercommunities

● Nestor, Newsletter & SMS

● Promotion

● Promotion Team

● Social Media

● Website



Aaron van

Gils

Treasurer

● Financial Administration

● Financial Policy

● IBR (second supervisor)

● Insurance

● Recruitment Days (second

supervisor)

● Support (second supervisor)

Jerrel Sloote

Internal Relations ● Activity Committee

● Activity Portfolio

● Christmas Ball

● ESR December

● HRM

● International Committee

● Introduction Committee

● Personal Development

● Recruitment

Niels Oskam

Commercial Relations ● Acquisition

● Acquisition Team

● Advertisements

● Consulting Event

● Dutch Inhouse Tours

● Information Systems

● Mastercommunities

● Recruitment Days

● Sponsoring

Merel Koppen

Study Manager &

Public Affairs

● Activity Portfolio

● Business Class

● EBF Bachelor Symposium

● EBF Conference (first

supervisor)

● EBF International

Symposium

● Trace Your Track

● Honours Forum

● Quest

● Speakers Team

● Study Support

● Support (first supervisor)

● Prospect Magazine (Chief

Editor)





Half-yearly Report

EBF Board 2012-2013

Roderik Jongbloed Chairman

Nicole Lodder Vice-chairman & Secretary

Aaron van Gils Treasurer

Bas Boekema Promotion & Website

Niels Oskam Commercial Relations

Jerrel Sloote Internal Relations

Merel Koppen Study Manager & Public Affairs





Introduction

Groningen, 1st of March 2013

Dear members,

Together with all of the active members, we dedicated our time to the EBF in order to organise great

events and activities. We have tried to balance our time between informal and formal EBF Activities,

committee guidance and the association’s strategy.

During this half a year, four new broad bachelor programs were implemented within the Faculty.

Furthermore, the fine students that have to pay if they fail to pass their studies within a given amount

of time was abandoned, and the government is currently planning to replace the financial

compensation ‘studiefinanciering’ by a loan. However, the EBF notices that students are still eager to

participate in extra-curricular activities, since it creates and develops their personal competitive

advantage. The EBF strongly encourages students to develop themselves by participating in an EBF

Committee.

One of the highlights from the past half a year was the very first EBF Lustrum. During our lustrum,

multiple inspiring activities were organised for various stakeholders of the EBF, ranging from a Bungee

Jump on the Vismarkt to a tapas dinner in the Aa-Kerk or the End-Party in Hanze Plaza. Some other

highlights were the Introduction Weekend at Borkum, the EBF Conference, a Leadership Panel with

the president of the Dutch Central Bank, Klaas Knot, and the Recruitment Days in December

organised by the EBF and MARUG. In the upcoming half a year there will be plenty more interesting

activities and events.

In the past months, the EBF Board has been working on the projects and focus points of this year’s

policy. In the second half of this year the board will focus on the further implementation of this policy.

This yearly report will contain information concerning activities, an environmental analysis and a report

on internal affairs. The progress concerning the focus points and projects will also be described.

Yours sincerely,

On behalf of the EBF Board 2012-2013,

Roderik Jongbloed

Chairman



Results Policy EBF Board 2012-2013

Focus Points

Positioning

The EBF Board strives to position the EBF as a professional and sociable study association. To serve

the target group in an optimal way, the EBF Board aims to strengthen the EBF Activity Portfolio and

strives to increase the visibility of and positive association with the EBF.

Therefore the EBF Board strives to:

● Strengthen the activity portfolio;

Activities, Planning

● Improve the promotion of the association as a whole.

Visibility, Social Media

The EBF Board has explored the possibilities to improve the positioning of the association, amongst

others by strengthening the activity portfolio. This year, a Spring School of Strategy will be organized

in cooperation with the Faculty. This new activity will strengthen the portfolio on the pillar study and

career simultaneously. Furthermore, an EBF Ski-trip with 36 members was organised for the first

time. The EBF Board has chosen to organise this trip, after deliberating members, the Faculty and

sister-associations. Moreover, the time-slot has been chosen carefully to prevent negative impact on

study progression. The Ski-trip will not only benefit bonding between members, but also enhances the

contact with and commitment for the EBF. In addition, the activity ‘Trace Your Track’ was added to the

portfolio, which helps first year students to choose a track within their bachelor program and to be

inspired for their future career. Leadership Panels were extended with drinks and nibbles at Zernike to

combine a professional and social ambiance. The decision whether or not to organise the next Budget

Proposal Debate will be evaluated critically, since it was cancelled last September. Also the

organisation of the Dutch Inhouse Tours might alter next year.

In February, an information meeting for exchange students was held by the International Committee,

in order to introduce the newly arrived exchange students to the EBF and to the FEB. Furthermore, a

sharp trend from hard-copy to digital materials occurs, which made the EBF decide to digitalise the

Prospect at high pace, and to replace the yearly Almanac by a lustrum book once every five years.

Lastly, career services became more important for the University and the Faculty, which resulted in

new projects in which the EBF participates to serve its members optimally. To conclude, the Board

believes that the pillars study, career, international and recreation were strengthened and therefore

the positioning has improved.



Concerning planning, the Bachelor Symposium is rescheduled. It will take place in November as from

next year. By this change, first year students will be involved in the EBF right in the first semester.

Besides, the time gap between the International and Bachelor Symposium increases, which benefits

acquisition and promotion.

With regard to the visibility of the EBF, the Board aims to increase the promotion of the association as

a whole, by using strategic promotion and social media. The EBF has chosen to create an association

movie, which will be finished in spring 2013. Furthermore, a large promotion stand will be designed for

increased visibility during EBF Activities. The use of social media, such as Facebook, and its

interactivity has been improved. Professional committee photos were made for promotional materials.

Finally, the board has plans to conduct a survey among members, to better map the positioning of the

association.

In the second half of this year, the EBF will continue to look critically at its activity portfolio and strives

to improve the organisation of some activities. Besides, effort will be devoted to implement the revised

opportunities successfully.

Study Support

The EBF Board strives to support the student in making studying easier. With regard to current

educational developments and increased study pressure, the EBF Board strives to increase the

support for EBF Members in the field of study. Aligning EBF Activities with the faculty is important both

in content of the activity and in planning.


● Increase the support for EBF Members in the field of study;

Booksales, Summaries, Tutoring, Effective study training

● Align EBF Activities with the Faculty.

Careers Weeks, Track choice activity

In the past months, the EBF has aimed to respond accurately to educational developments from the

Dutch Government, the University and the Faculty. The educational program of the Faculty was

renewed. Four broad bachelors were implemented and the academic year was shortened. Therefore

the EBF has set up Trace your Track, aiming to support students in making a track choice in their

bachelor and inspire them for a future career in the study field. Furthermore, the Faculty implemented



the Faculty Introduction Week, where the study associations could introduce themselves to new

students, and the Careers Week, where career activities were organised in cooperation with EBF and

sub-associations. In July, a Matching Day will be organised which will help prospective students to

make a right choice for a study program. The EBF takes part in both organization and content of those

initiatives.

Considering booksales, the EBF conducted a pilot with home-delivery service. However, due to logistic

problems and unsatisfactory service by the supplier, the Board has decided to abandon home delivery

service for its members. The EBF Board takes an active approach in improving the booksale together

with the supplier. In addition, close contact is held with other study associations to look for solutions to

improve the booksale. Moreover, possibilities for second hand books were investigated. However, for

now, this would not be implemented since it was not yet feasible. In the next period, the EBF will

further investigate the trend towards digital books and summaries. Newly written summaries were

improved by implementing a new standard format and lay-out. New summaries have been added to

adjust to changing study programs. Regarding tutoring, the cooperation with Capita Selecta has

improved. The promotion was intensified and EBF Members make more use of tutoring, the discount

and pass rate guarantee.

In February, an effective studying course was organised in cooperation with the Faculty, in which first

year students had the opportunity to attend a five-week during course on effective studying. The

course focused on time management, text studying and exam preparation.

EBF Network

The EBF Board believes that having a strong network is essential for the communication and sharing

of information between the EBF and her environment. A strong network can be beneficial for the EBF

and her activities. Therefore, the EBF Board strives to strengthen the EBF Network. The EBF Network

can be specified into an internal network including all EBF Members and an external network including

all other stakeholders of the EBF.


● Strengthen the internal network: increase mutual involvement between EBF Members;

Committees, Mastercommunities

● Strengthen the external network: improve communication with other stakeholders.

Alumni, Advisory Councils, Speakers



In order to strengthen the internal EBF Network, several improvements have been made. The central

role of the Speakers Team within the association has been implemented and the central role of the

Promotion Team has been improved. Besides their core projects, the committees function as

knowledge centres for the association and as support of other committees.

To further strengthen the internal network, a general information meeting and an information meeting

about speakers was held for active members, in which explanation was provided about guidelines,

facilities, the function of the Speakers Team and the CRM System. Furthermore, the EBF

Mastercommunities received new guidelines and logos in accordance with the EBF Promotion.

Besides, a social for all mastercommunities was organised, although its attendance can be improved

strongly in the future.

The external network of the EBF was strengthened for various stakeholders. Over the past few

months, the EBF has implemented a revision of its advisory councils. The Committee of Advice is a

newly created advisory body of the EBF, which is useful for more frequent advice. In the upcoming

months, the Board of Advice will be revised. Finally the communication with sisterassociations has

been strenghtened strongly, by having regular board meetings and benchmarks in a formal and

informal manner. In cooperation with the Faculty and the foundation aEB, the EBF strives to improve

the information supply and activities for alumni. Possibilities for offering an alumnitraining are being

investigated. Furthermore, the upcoming months will be used to collect detailed information of former

EBF Active Members, in order to increase the value of the alumni network.



Projects

Activity Portfolio

After five years it is appropriate to revise the EBF Activities. The EBF Board strives to organise its

activities in an optimal way and to possibly bridge gaps in the activity portfolio. Possibilities are to

focus on first year students, entrepreneurship, small business or study supporting activities.

Therefore, the EBF Board aims to:

● Set up new activities which broaden the activity portfolio of the EBF before 1 September 2013.

A number of activities have been set up to broaden the activity portfolio. In the previous months, plans

have been made for the upcoming activity Trace Your Track, which will take place on the 8th of May in

the Careers Week. This study supporting activity helps bachelor students of Business Administration

and Economics & Business Economics to choose a track. Furthermore, the first EBF Ski-trip was

organized. A total of 36 students joined the trip to Valfréjus in February. In cooperation with the

Faculty, plans have been made for the Spring School of Strategy. The theme is ‘sustainability’. This

activity will last three days, during the Careers Week in May. The Spring School is open for 20 second

and third year bachelor students. During this activity which has the character of a small summer

school, guest lectures will be given and a few companies will participate including small and medium

enterprises. This year, the Board has organised a Freshmen Activity by means of an EBF Etiquette

Dinner. The aim of the activity was to get freshmen students in contact with the EBF and active

members. In the second half a year the Board will continue to investigate possibilities to bridge gaps in

the activity portfolio, possibly in the field of entrepreneurship.

Personal Development

The EBF Board strives to increase membership value by offering opportunities for personal

development. The EBF Board aims to stimulate EBF Members to develop themselves further in their

personal competences and skills, which are useful for EBF Members’ future careers and for EBF

Committee work.

Therefore, the EBF Board aims to:

● Investigate new possibilities to facilitate personal development of EBF Members before 1

September 2013.



Over the past few months, various possibilities have been explored to stimulate personal development

throughout the association. For active members, the EBF Board made a start to implement personal

development plans, which are used in the active members’ committee period. In this way, personal

goals of members can be tracked and monitored by the committee’s supervisors. Furthermore,

several trainings were offered for active members, such as an InDesign training, film producer training

and acquisition training. A photography training will be offered soon. Furthermore, the EBF explores

plans for an EBF Training Day which will be open for all members. This will be a day consisting of a

broad range of trainings for personal development, which will be held on 17th of April. For the EBF

Board, intervention sessions were implemented to optimise cooperation, which is valuable for

effectively managing the association. Finally, a buddy-system for the EBF Board is in use which

stimulates personal development by former Board Members on a personal base.

Information Systems

The EBF Board strives to improve the usability of information systems within the EBF and to improve

the information communicated to EBF Members. Furthermore, possibilities for new information

systems will be investigated to increase efficiency.

Therefore the EBF Board aims to:

● Improve the means of communicating information on the EBF Website and by social media

before 1 September 2013;

● Investigate the possibilities to set up systems that improve the efficiency of organising

activities before 1 September 2013.

In order to improve the information systems of the EBF, various actions have been taken during the

past few months. A policy for social media was written and especially Facebook usage has improved

by formulating guidelines for its use. The content of the EBF Website is currently being reviewed and

information about being an active member will be added with more personal information on active

membership. In the upcoming half a year, the EBF Board strives to investigate possibilities to lessen

its dependency on external partners in improving the information systems.

Furthermore, the options for a new scheduling program are being explored. There has been contact

with various contractors and specifications were inventarised. A new scheduling system is currently

being developed and will be implemented in the coming months.



Possibilities for online invoicing have been explored as well. The EBF Board decided not to implement

those systems yet, since it is believed that the potential efficiency improvements will not weigh out the

costs and effort necessary at this moment.



Activities

Active Members’ Activities

On Monday the 3rd of December the EBF Sinterklaas Social took place in the Branderij. Eighteen

committees, the EBF Board and the Boards of the subassociations wrote poems and bought presents

for each other. On Friday the 1st of March, the EBF will go to Bottrop to go skiing and snowboarding.

Later this year, another Active Members’ Activity will be organized.

Almanac

This year no almanac was published, therefore no Almanac Committee was recruited. Instead, a

Lustrum book has been made by the Lustrum Committee.

Alumni Activities

The EBF/FEB Alumni Committee organises activities for the alumni of the Faculty of Economics and

Business in cooperation with the faculty and the aEB Foundation. The committee aims to organize,

amongst others, company visits and a symposium. In September, alumni were invited to the alumni

program during the EBF Conference, which took place during the EBF Lustrum. Furthermore, former

active members of the EBF were invited for a tapas dinner at ‘der Aa-kerk’ during the EBF Lustrum.

The alumni were also invited for the EBF Leadership Panel with Klaas Knot and the opening of the

faculty's Duisenberg Exhibition. Around 25 alumni attended this activity. Over the past half a year, two

other activities were organised. Firstly, a company visit was organised to ProRail. Around 12 alumni

participated. Secondly, a company visit to ‘Van Whije Verf’ was organized, which included a speech of

Marlies van Wijhe, business woman of the year 2010. Around 40 alumni attended this activity.

Upcoming activities will include the Alumni Symposium in April and a ‘homecoming activity’ will be

organized at FC Groningen Euroborg Stadium. Also, the committee is currently exploring options to

offer a training for alumni which will be held after an upcoming Leadership Panel.

Bachelor Ceremony:

On Friday the 9th of November the Bachelor Ceremony took place at the Zernike Complex. Together

with the faculty a ceremony was organised for over 200 students. The EBF offered all students

congratulations with a rose and a small gift. The next ceremony will take place in April.



Booksale

The EBF Booksale of block 1.1 was separated into a first-year booksale and a senior student

booksale.The first-year booksale took place on the 4th of September during the Faculty Introduction

Week. The organisation of this event and the number of books sold are seen as positive. The senior

student booksale took place on the 31st of August and the 3rd of September. During the booksale of

block 1.1, the EBF provided students with an additional home-delivery service. Due to the long

delivery time of these books ordered, the EBF has decided not to provide this home-delivery service to

students for the booksales in the short run.

The booksale for block 1.2 was held on the 12th and 13th of November. The third booksale, for block

2.1 took place on the 4th, the 5th and the 6th of February. Different from former booksales, the

duration of this booksale was three days. This was because of the introduction of the Restsale Day.

On this day, students that did not order beforehand could buy the books that are still in stock. This first

Restsale Day is considered to be a success. Therefore, this concept will be repeated during the next

booksale. The final booksale for this academic year, for block 2.2, will take place on the 15th, 16th and

17th of April.

Budget Proposal Debate

This year the Budget Proposal Debate was planned on the 20th of September. Unfortunately, due to

the late cancellation of the speakers Jan de Wit and Hero Brinkman the event had to be cancelled. For

next years, this event will be evaluated critically.

Business Class

For this academic year, the EBF has yet organised seven Business Classes for various courses. For

the Business Classes organised in block 2.1, visual material will become available on the EBF

Website. The goal for the second semester is to have at least the same amount of, or more, Business

Classes.

Consulting Event

On the 20th and 21st of March, the EBF and the Fysisch-Mathematische Faculteitsvereninging (FMF)

jointly organised the two-day Consulting Event. The event was rescheduled from November to March

due to the preference of the consultants for this date and availability in the planning of the EBF and

FMF. On the Management Consulting day, Hay Group and KPMG will participate. On the Strategy

Consulting day, the Boston Consulting Group and Roland Berger will participate. Each day thirty

students will be selected to take part in the programme based on their CV. The Consulting Event will

take place in ’het Heerenhuis’ and both days will end with a dinner in 'Het Heerenhuis'.



Christmas Ball

On Friday the 21st of December, the EBF/JFV Christmas Ball took place in Huize Maas. The theme of

the evening was ‘The Final Countdown, what happens tonight, nobody will know tomorrow’. With

more than 700 tickets sold, the Christmas Ball was considered to be well-visited. The artists DJ

Housedieren and DJ Remy Baas made sure that the Christmas Ball 2013 was a great evening for all

whom attended.

EBF Conference

On the 27th and 28th of September the EBF Conference, with the theme ‘Create, innovate, dominate’,

took place. Among others, Bachelor students, (pre-) Master students, faculty staff and businesses

participated. The Academic Day of this year was well-organised. The number of visitors was higher

than ever before (224 students registered) and also the combination of speakers and workshops was

evaluated positively by the participants. The Academic Day took place at the Duisenberg Building and

was moderated by Janka Stoker, Vice Dean of Economics and Business at University of Groningen.

Plenary lectures were given by Martijn Arnoldus (Senior Advisor at Kennisland) and Aard Groen

(Professor Innovative Enterpreneurship at the University of Twente). Workshops were given on the

topic of Marketing, Human Resource, Operations and Strategy & Innovation.

The second part of the EBF Conference, the Conference Day, took place at Martini Plaza. 548 student

participants visited this second day, which was openend by moderator of the day Jeroen Akkermans.

The day continued with two plenary lectures by Klaas Knot and Hans van Grieken. Subsequently,

parallel lectures were given by Bram Gräber, Marcel Beemsterboer, Kees Donker and Wim Boonstra.

For a more active participation, attendants were able to visit workshops and masterclasses. Also, a

special Alumni and business participants program took place. The day was concluded with two

inspiring plenary lectures by Erwin van Lambaart and Alexander Klöpping. The day ended with a

dinner in the Martinikerk and an afterparty in the &Zo.

EBF Etiquette Dinner

On Wednesday the 6th of February, the EBF organised an etiquette dinner for 50 students of the

Faculty of Economics and Business in 't Feithhuis, a restaurant in Groningen. The dinner was a great

way for the attending students to get in contact with etiquettes and the EBF.

European Study Research (ESR) Milan

On the 24th of November twenty-five motivated students, the ESR Milan committee, one Board

Member and two teachers of the Faculty of Economics and Business left to do research in Milan. The



research was related to the theme ‘Change today, success tomorrow’. In Milan, the group visited ten

companies and organizations: the Dutch Consulate-General, Universita' delgi Studi di Milano,

Heineken Milan, RB Errebi, Attradius, Heinz Italia, KPMG, TEVA, Studio Italia and Bobbio Vinery . In

February, the end syllabus including the research outcomes has been distributed.

Exchange Students Introduction Day

On the 31st of January information about the EBF was shared with almost 180 new exchange

students at the Faculty of Economics and Business. In cooperation with the FEB, the EBF presented

during a presentation to inform exchange students about the study associations, the possibilities for

internationals within committees and the upcoming activities of the EBF. After the presentation the

International Committee supported the FEB to guide the exchange students through the faculty.

Honours Forum

On the 6th of February, the first Honours Forum of the academic year took place. The event was

related to the theme ‘How sports relates to work performance and strategic decision making in

business’. The Honours Forum took place in the Academy Building and was attended by more than 60

participants. The Honours Forum was followed by a social in Café de Keyzer.

Informational Activities

Several informational activities took place the last few months, where the EBF had the opportunity to

represent herself in cooperation with the Faculty of Economics and Business. Firstly, the Bachelor

Information Day took place at the Academy building on the 2nd

of November, followed by the ‘Master

Your Talent’ fair at the Duisenberg Plaza on the 20th of November. During the Bachelor Information

Day the EBF provided information by displaying some of her promotional and informational material.

At the Master Your Talent event the EBF Mastercommunities explained future master students what

the possibilities are in the last phase of their study. On the 13th

of December there was the opportunity

for secondary school students to experience their potential future study at the Student for a Day event.

Students were offered a day programme with a tour around the EBF Building, which included a

presentation provided by the Promotion Team. In this presentation, with more information was given

on the added value of being an (active) member of a study association. On the 1st of February the

faculty organised the Open Day on Location for prospective students. The EBF Board and the Faculty

of Economics and Business provided prospective students with information about studies and

activities that could be interesting next to your studies.



EBF Information Committee Meeting

In November an information meeting was organized to provide new active members of the September

recruitment some helpful information to start with their committees. At the end of the presentation

guidelines were provided.

International Business Researches (IBR) Vietnam and Colombia

Both the Executive Boards of IBR Vietnam and Colombia have been busy setting up their Projects

over the last half a year. At the moment of writing this document both projects are managing to get the

minimum amount of research projects to continue. In particular Colombia turned out to be a

challenging upcoming market for businesses. In the meantime, the participants and the Executive

Boards are preparing the researches and the trip itself. It is expected that at the end of April both IBR

Projects will leave to do their researches in Vietnam and Colombia.

International Day

On the 13th of March the EBF/FEB International Day will take place, which will be organized by the

International Committee. The EBF aims to provide the opportunity for students and staff with different

cultures to meet and integrate by means of information stands, interesting speakers, shows and

workshops.

International Pubquiz

In the upcoming months one of the EBF Socials will kick off with an International Pubquiz, organized

by the International Committee and the Activity Committee. During the social activity members and

international students will test both general knowledge as well as EBF Knowledge. The pubquiz will be

organized to provide international students the opportunity to meet other students from the Faculty of

Economics and Business and to learn more about the EBF.

Introduction Weekend

On the 31st of August until the 2nd of September the EBF Introduction Weekend took place at

Borkum, with the theme ‘Hollywood @Borkum’. More than 350 first year students, guided by group

leaders, met their fellow students, got to know the EBF and learned more about studying at the Faculty

of Economics and Business in Groningen. The program of the weekend consisted of social activities,

informational activities and a management game. The Dean of the Faculty of Economics and

Business, prof. dr. Harry Garretsen, also came by and gave a speech, to welcome the students on

behalf of the faculty.



Leadership Panels

Two Leadership Panels took place in the first half of the academic year. The first Leadership Panel

was organised on the 6th of September and was part of the opening of the FEB-EBF Academic year.

Speakers on this event were Marc Bolland (CEO of Marks & Spencer) and Jeroen Smit (author of De

Prooi). Around 200 students attended this Leadership Panel.

The second Leadership Panel was organised on the 15th of November with Klaas Knot, alumnus of

our Faculty and president of ‘De Nederlandsche Bank’. Klaas Knot was interviewed by the dean of the

faculty, Harry Garretsen, in a new setting, inspired by the tv-program College Tour. Students were

able to ask questions during this interactive session. Afterwards, the Duisenberg Exhibition was

officially opened by Klaas Knot and students could discuss the Leadership Panel during a free social.

An aftermovie of this event was created by Unifocus. More than 300 students visited this Leadership

Panel. This format will be used more often during Leadership Panels in the future since the EBF

received positive reactions of participants on the new interactive setting.

At the moment of writing, the Leadership Panel with Jean-Francois van Boxmeer, CEO of Heineken,

still has to take place on the 27th of February. For this academic year, two more Leadership Panels

are planned with Dick Benschop, president-director of Shell, and Margot Scheltema, most powerful

female commissioner of 2012.

Lustrum

In September, the first EBF Lustrum took place. Multiple events were organised by the Lustrum

Committee for all stakeholders of the association. The lustrum week started with a recruitment sailing

activity and ended with a large Lustrum Party on the 1st of October. Besides, the Lustrum included a

Crazy 55 activity, followed by a bungee jump on the Vismarkt to officially open the Lustrum. A Comedy

Night was organised for all stakeholders, and current and former active members’ were invited to a

Tapas dinner at the Aa-Kerk. Furthermore, an active members’ activity (Get Active) and a former

board members’ activity (Happy Board Day) took place as the week continued. The EBF Conference

was held on Thursday and Friday, which included an alumni program. The EBF Lustrum was

evaluated by the Supervisory Board, the EBF Board and the Lustrum Committee and will be

documented for the next EBF Lustrum.

New Active Members’ Weekend

On Friday the 26st and Saturday the 27th of October around 80 new active members went on a New

Active Members’ Weekend to Bakkeveen. During the Friday afternoon and evening there was a quiz,

dinner, a dropping and a party for the new committees in order to get to know each other. In March the

new active members will also enjoy a New Active Members’ Weekend.



Propaedeutic Ceremony:

On the 16th of November, 180 students were awarded their Propaedeutic Exams. Together with the

faculty, the EBF organised the ceremony and a social for the students and their families. The EBF

gave a presentation about the possibilities at the EBF for students and gave all students whom

attended a small gift.

Prospect Magazine

Last summer, several interactive evaluation sessions took place to receive input from students on the

content of the Prospect Magazine. The outcomes of these sessions resulted in incremental changes in

the lay-out of the Prospect edition 6.2 and a complete change in lay-out starting from edition 6.3.

Among others, interviews were held with Hans Weijers (Former Minister of Economic Affairs), Jan de

Jong (General Director NOS) and Joop Munsterman (Chairman FC Twente). Similar to last year, the

Prospect will be a quarterly magazine and will therefore have four issues a year. The Prospect

Magazine has a circulation of 7000 copies and is received by students, faculty staff, alumni and

companies. The Prospect can already be viewed online, but the EBF will head into a new direction

with the Prospect 6.4. The EBF Board strives for the development of a digital, interactive magazine.

Recruitment Days

On the 11th, 12th and 13th of December the Recruitment Days, which is organized jointly by the EBF

and MARUG, took place in Martiniplaza. Around 500 students took the opportunity to meet 40

companies by attending company presentations, workshops, individual interviews, business lunches

and business dinners with recruiters. The Recruitment Days were evaluated well by both the students

and the companies.

EBF Ski-trip

On the 9th of February 34 students and two EBF Board Members left for the first EBF Ski-trip to

Valfréjus in France. The Activity Committee organized various activities during the week.

Socials and Parties

For this year, the EBF Board decided to organize the monthly socials in the &Zo instead of the

Branderij. The EBF Socials have been well visited with approximately 200 to 250 people at every

social. Only the Sinterklaas Social was held in the Branderij for all active members. In January a New

Year’s Social was organized, where the live band Lightwise played and a free welcome drink and cake

was offered to everyone who came. On the 18th of February the EBF Mid-year party took place, where



DJ Dekker and Praia del Sol played. The Mid-year party was organised as a replacement of the

Almanac Party.

Trace your Track

Due to the introduction of the new bachelor system at the Faculty of Economics and Business, four

broad bachelors are now available for first year students. Students of the bachelor Bedrijfskunde and

the bachelor Economics & Business Economics can specialise during their bachelor studies. This

specialization is possible by choosing a Track during the second year of study. For the bachelor

Bedrijfskunde, students are provided with three tracks: Algemene Bedrijfskunde, Accountancy &

Controlling and Technologiemanagement. For Economics & Business Economics students, these

tracks are: Business Economics, Economics and International Economics and Business.

The EBF strives to support students in making the right track choice, which was the reason for the

EBF to organise the event Trace your Track on the 8th of May. This event will inform students on the

content of the tracks, but will also provide them with a more broad overview of the broad range of

choices students can make during their study time. The day will start with a plenary lecture, with

general information for both studies. This meeting will be followed by an information market, which will

be operated by the course directors of both studies. The afternoon program will be characterised with

inspiring talks. The event is open for first year Bedrijfskunde and Economics & Business Economics

Students.

Trainings

The EBF offers several trainings during the year to support active members within their function. An

interview training of YER was offered to support the ESR Milan Committee and the IBR Board with

their interview meetings to select participants in a more professional way. An Indesign Training was

offered by Veenstra for the Promotion Team and PRs. Furthermore, a training for film producing was

organised. This year a photography training will be offered, and in April, the EBF is planning to

organise the first EBF Training Day, where several trainings will be offered.



Internal Affairs

Board Training

On the 25th and 26

th of February, the EBF Board went to Texel to follow an InContext training. The

training lasted two days and was dedicated to exploring the different personalities within the EBF

Board and discussing team dynamics. As a result of the training, collective and individual goals have

been set in order to keep improving the EBF Board works as a team.

Housing

The EBF has a good relationship with the Facility Services of the Faculty of Economics and Business.

To keep the houssing neat, tables has been rearranged, laptop working places have been created and

strict housing rules have been set.

ICT

Over the past half a year the EBF Board installed 39 new monitors and 6 new computers. The

replacement of the new computers took place in the active members’ area and the monitors were

replaced in both the active members’ area and in the rooms. The monitors and computers were

offered to us by the faculty. In addition to these replacements, 1 new telephone was installed in the

EBF Boardroom. There is still one telephone in the active members’ area that needs to be replaced. In

addition, a new scanner has been ordered.

Mastercommunities

Currently the EBF has six Mastercommunities. Last year there were 7 Mastercommunities but since

the master Business Development merged with Strategy and Innovation Management, the

communities merged accordingly. Because of an almost identical programme, the Mastercommunities

IB&M and IE&B jointly organise activities. The Master studies for which a Mastercommunity has been

established are Change Management, Human Resource Management, International Economics &

Business, International Business & Management, Strategy and Innovation Management and Small

Business and Entrepreneurship. The communities organise various activities and are financially self-

sufficient. Although the Mastercommunities cover almost all necessary Master studies, there is still an

opportunity to expand the number of mastercommunities and to strengthen the existing ones in their

relation to the EBF.

Members

There are currently 154 active members at the EBF, of which 10 are international students.



Study Support

The EBF decided to continue the cooperation with Capita Selecta for this academic year. Via this

cooperation, the EBF offers tutoring classes to all its members. Being an EBF Member is beneficial in

several ways for students. EBF Members will receive a discount on their tutoring classes. In addition,

EBF Members are entitled to the 100% Passrate. This means that students that did not pass their

exam the first time, are allowed to repeat tutoring for free until the exam is passed. Due to mutual

attunement, the cooperation between Capita Selecta and EBF can be described as good.

Besides this, the EBF has offered first-year students an Effective Study training in cooperation with the

Faculty of Economics and Business. The training consists of two hour-sessions that are provided for

five weeks. This training is available for first-year students.

Website

Last half-year some bugs were encountered in the EBF Website, which were solved by keeping close

contact with SLASH2, the webhosting company. At this moment, there are still some bugs that need to

be solved. Furthermore, the content of the EBF Website is currently being reviewed.



Environmental Analysis

Alumni

The cooperation with the aEB Foundation and the Alumni Officer of the faculty were good over the

past few months. The Alumni Committee will give more focus in collecting information of former active

members of the EBF, in order to improve the information availability within the alumni network.

Association Council

There have been two meetings with the Association Council so far. The first meeting was organised to

get advice about the policy plans of the EBF Board. The second meeting was organised to get advice

about the further implementation of these policy plans, strategy and projects. The meetings resulted in

some substantial advice that is considered to be useful to the EBF Board.

Board of Advice

In the coming period, the goal is to visit three members of the Board of Advice, including Mr. Alblas

and Mr. Sterken.

Committee of Advice

The Committee of Advice is a newly created advisory council of the EBF, which is useful for more

frequent advice. The EBF Board aims to plan meetings once every two months. Members of this

committee are former Board members and preferably live in the area of Groningen. This year, the

committee consists of five members. Meetings with the Committee of Advice are attended by all EBF

Board Members. The first meeting resulted in valuable and useful advice.

Central Executive Board of Student Organizations (CUOS)

The CUOS advises the Board of the University on the decisions on committee grants for different

student organizations. After the evaluation of last year, the EBF has been rewarded with 40 months’

worth of grants.

University of Groningen

The University strives to improve career services. An element of the career framework NEXT is a

digital system, called Career ConNEXT. This is a digital platform where students, alumni, staff, study

associations and employers can meet each other. The EBF is involved in a project team concerning

implementation of this system. Furthermore, the University celebrates its 400th Lustrum in spring

2014. The EBF is involved in a project team concerning an alumni activity during this lustrum as well.



Faculty of Economics and Business

The EBF has a very good relationship with the Faculty of Economics and Business. Once every three

weeks there is a meeting with the dean. Furthermore, there is intensive contact between the EBF

Board and the department of communications about promotion, ICT, external relations, alumni and

career services. Newly organised joint activities, such as the Faculty Introduction Week and the Spring

School of Strategy, enhance this cooperation. Also, the EBF Conference and IBR Boards stay in touch

with the Faculty to discuss their plans and activities. The Faculty strives to further improve career

services. Therefore, plans for a Careers Company are currently developed. The aim is to present

existing career activities more coherently. Furthermore, it should increase the amount of active

students and the awareness of the importance of career development activities in an earlier stage. It

should ensure a recognizable and high-quality range of careers activities for all students of the Faculty

in each phase of study. The EBF participates actively in developing these plans.

Fysisch-Mathematische Faculteitsvereniging (FMF)

The FMF is the association for students who study the Bachelor in (applied) Mathematics, (applied)

Physics, Computer Sciences or Astronomy at the University of Groningen. The EBF jointly organizes

the Consulting Event with the FMF. The contact and cooperation has been satisfying this year.

Faculteits Verenigingen Overleg Orgaan Groningen (FVOG)

The EBF is a member of the FVOG, which is an organization that all study associations can join. The

FVOG informs its members about the latest developments that apply to study and faculty associations

of the University of Groningen.

Internationaal Overleg Studieverenigingen (IOS)

The University of Groningen has founded an advisory organization consisting of study-related

associations in order to discuss internationalization from the perspective of students. Among others,

the EBF has been involved in the advisory organism. The IOS meets every two months and discusses

all relevant and recent developments concerning internationalization.

Juridical Faculty Association Groningen (JFV)

The contact with the JFV has been very good, partly due to the joint organisation of the EBF / JFV

Christmas Ball. The contact with the JFV has proven to be quite useful. Besides, the informal contact

between the JFV and the EBF has been enjoyable.



Quest

With the installation of the new Quest Board, some significant improvements are made. There is a

great increase in stucture of the foundation and in its processes and the contact with the Faculty is

intensified. A Board of Advice is established to advice and control the Quest Board. The Board of

Advice meetings take place on a monthly basis. The relationship between the EBF and Quest can be

described as good.

Sister Associations

Over the last six months there have been a couple of meetings with SEBO, the foundation of

Economics and Business consolation. These meetings are highly valued due to the information and

knowledge that can be shared with associations that are similar to the EBF. In particular, the EBF has

intensified its contact with its four sisterassociations in Rotterdam and Amsterdam. A benchmark

meeting between these associations has taken place at the end of January, to discuss recent

developments and exchange knowledge about functional tasks for Board members. The contact with

Study Association Economics and Business, University of Amsterdam (Sefa) and Aureus, Faculty

association for Economics and Business at the ‘Vrije Universiteit Amsterdam’, has been consistent

due to the joint organization of the Dutch Inhouse Tours. Finally, the informal contact between the

EBF and its sister associations is maintained regularly.

Student Advisor Faculty Board

The contact between the EBF Board and the Student Advisor of the Faculty Board, Sonja Beekman, is

good. A meeting concerning the University Blackboard takes place every week and other topics

related to the Faculty of Economics and Business can be discussed when necessary.

Subassociations

The relationship between the EBF and the subassociations is good. During the Platform Chairmen

meetings there are enough opportunities to discuss current topics. This is also the moment to discuss

developments within the associations, activities, planning and other matters. Besides the contact in the

Platform Chairman meetings there is contact with the subassociations in supervisory board meetings.

Here policy plans, activities, strategic plans and other affairs are discussed.





EBF Active Members Overview

Acquisition Committee Maarten de Groot (Chairman) Lucas Trentelman (General Member) Floris Groeneveld (General Member) Amber Krake (General Member) Meryl Schotanus (General Member) Activity Committee Nick Bink (Chairman) Laura Nauta (Treasurer/Acquisition II) Bart Mooij (Commercial Relations) Marieke Koeman (Evening Organisation/ PR II Iris Bos (PR I) Christiaan Uytdehaage (Day Organization) Lynn van Maanen (General Activities) Sara Hoekman (General Activities) Alumni Committee Leon Stel (Chairman) Marijke Tabbert (Day Organization) Annabel Annen (PR) Mathijs Betten (Acquisitie) Chieljan Pierik (Treasurer/Acquisition II) Business Class Philipine van Aanholt (Chairman) Guido Plaizier (General Member) Sten Stein (General Member) Dennis Wijnberg (General Member) Aileen Booijink (General Member) Christmas Ball Committee Milou Oude Sogtoen (Chairman) Arjan Huttinga (Treasurer/Acquisition II) Artur Jager (Acquisition I) Kim van Assendelft (Evening Organization) Laura Super (PR) Yente Morsink (PR) ESR Warsaw Barthold Bekedam (Chairman) Femke Buijs (Treasurer/Travelcoordinator) Mirjam Oosterhuis (Acquisition I) Sikander Kraaijenveld (Acquisitie II) Marijn Settels (PR) Sanne Simons (Research Coordinator)

Consulting Event Marit van de Kerkhof (Chairman) Dennis van Dijk (Acquisition) Matthijs Polstra (Treasurer/ Acquisition II) Rob Jagt (PR) Dutch Inhouse Tours Robin Simmering (Chairman) Robert Lodewegen (Acquisition ) Ankie van der Kolk (Treasurer/Acquisition II) Ingrid Bearda (PR) EBF Conference Arthur Snijder (Chairman) Gaby Rein (Vice-chairman,Theme/Speakers) Merijn Loeff (Acquisition I) Sven Meurs (Treasurer/Acquisition II) Nienke Huberts (PR) Jonathan Mellink (Day Organization/ Logistics) EBF Bachelor Symposium Valentijn Skambraks (Chairman) Floor Vasse (Treasurer/Acquisition II) Joost Legebeke (Acquisition I) Lonneke Broeks (Day Organization/Logistics) Nelleke Kort (PR/Secretary) ESR Milan Reinier Hovius (Chairman) Eveline Loozen (Treasurer/Travelcoordinator) Dennis Linn (Acquisition I) Florentine Hasselaar (Acquisitie II) Folkert van Zanten (PR) Mariska de Jonge (Research Coordinator) Introduction Committee Mike Kruijer (Chairman) Steven Kuipers(Treasurer/Acquisition II) Femke Buijs (Acquisition I) Mirjam Oosterhuis (PR/Camp Coordinator) Sven van Meurs (Secretary/Camp Coordinator)



IBR Vietnam Martijn Maatman (Chairman) Femke Baum (Vice-chairman/Treasurer) Serena Kuiper (PR/Travelcoordinator) Robert Bos (Commercial Relations) Manon Vermeulen (Commercial Relations) IBR Colombia Samy Lounis (Chairman) Melvin de Vries (Vice-chairman/Treasurer Jenny Bekkering (PR/Travelcoordinator) Gioia Nijenhuis (Commercial Relations) Alex Crick (Commercial Relations) International Committee Josine Janssen (Chairman) Jing Chen (Treasurer/Commercial Relations II) Mart Huijsman (Commercial Relations I) Michaela Szilvasova (PR/Secretary) Jegaseelan (CJ) (Day Organization/Logistics I) Miryana Kutseva (Evening Organization/Logistics II) International Symposium Eva Markerink (Chairman) Thijs Benedek (Treasurer/Acquisition II) Jeroen Hakkaart (Acquisition I) Simona Augulyte (PR/Secretary) Melina Pantoglou (Day Organization/Logistics) Speakers Team Sebastiaan Wijsman (Chairman) Marjolein Crul (General Member) Sylke Jellema (General Member) Jelle Thole (General Member) Robert van der Wielen (General Member) Paulus Zeinstra (General Member) Spring School Mike Kruijer (General Member) Sandra Veldhuizen (General Member)

Promotion Team Yiling Zhang (Chairman) Sanne Legtenberg (Photo/Film) Berber Achterbosch (Photo/Film) QinqQinq Lin (Photo/Film) Mignon Rijnja (Photo/Film) Martin Grehbann (Film Producer) Rang Kazzaz (Film Producer) Prospect Magazine Stefan Kapell (Chairman) Marriel Edzes (Chief Editor) Lisa Beij (Chief Editor/Lay-out) Hannah Merz (Lay-out) Rick Lotterman (Chief Editor) Marieke Snijders (Lay-out) Jing Chen (Chief Editor) Pamela Bediako (Chief Editor) Bram Raatjes (Chief Editor) Luuk Elkhuizen (Chief Editor) Recruitment Days Dianne Warmelink (Chairman) Floris Wolven (Treasurer) Cecile Post (Commercial Relations I) Cees Leijten (Commercial Relations II) Eline Brantsma (PR) Janiek Moes (Day Organization I) Ilse Ballast (Day Organization II) Mastercommunity Small Business and Entrepeneurship Martha Kootstra (Chairman) Froukje Postma (Acquisition) Tjeska Hartman (PR) Mastercommunity International Business Management / International Economics & Business Mike Kruijer (Chairman) Edwin Kikkert (Acquisition) Tjibbe Stienstra (PR) Khaleda Pajman (Treasurer) Ilse Arends (Treasurer)



Support Committee Reinier Smits (Chairman) Anne op de Haar (SM Shopmanager) Lieke Knip (PR) Nicole Rehbergen (BS Intern Coordinator/Extern II) Katelijne Strikwerda (BS External Coordinator) Koen Oudehand (BS Treasurer) Gijs Muller (BS Salesmanager) Mariska de Winter (SM External) Koen Heeringa (Acquisition) Trace Your Track Merel Notenboom (Chairman) Martijn Wever (Treasurer / Speakers II) Richard Looij (Theme and Speakers) Dana Kwakman (Day Organization/Logistics) Rosalie Raaijmakers (PR/ Secretary) Mastercommunity Change Jody van den Bos (Chairman) Annelies Dussel (Acquisition) Samara Minnema (PR) Mastercommunity HRM Dieuwke van Woensel (Chairman) Jasper Beltman (Acquisition) Justin Beenakker (PR)

Mastercommunity Strategy Innovation Management Arien Hendriksma (Chairman) Susanne Roelofsen (Acquisition) Liesbeth Luimes (PR)





Half-yearly Financial Report

EBF Board 2012-2013

Roderik Jongbloed Chairman

Nicole Lodder Vice-chairman & Secretary

Aaron van Gils Treasurer

Bas Boekema Promotion & Website

Niels Oskam Commercial Relations

Jerrel Sloote Internal Relations

Merel Koppen Study Manager & Public Affairs





Introduction

Dear Members,

Hereby the EBF Board presents the half-yearly financial results and the adjusted budget of the EBF

Board 2012 – 2013. Furthermore the realisations of the Agenda, EBF Conference, Dutch Inhouse

Tours, ESR December, Introduction Camp and the Recruitment Days are included in this financial

report. Finally, the Lustrum realisation will be discussed.

There have been some significant changes in the budget. Most of these changes were caused by the

incidental profits that have occurred during the last half a year. The biggest financial strokes of luck of

the last period were the realisations of the Recruitment Days, the Introduction Camp and especially

the Lustrum. This, together with an and old written off debtor whom decided to pay in the first week of

our financial year, provided us with chances to invest in sustainable and more expensive projects.

These projects will also be discussed in the upcoming financial report and the most relevant one,

relating to the Prospect, is also mentioned in the presentation during the General Member’s Meeting.

Next to these changes some posts are transferred to committee budgets. The budget for the focus

point Student Support is transferred to a new committee budget: Trace your Track. Furthermore, the

budget for the ICT Project, which focusses on the new scheduling program for the Recruitment Days,

will not be treated as a direct cost since this will only be a cash outflow and will be repaid by the

Recruitment Days thanks to a newly set up lease construction. However, due to the developments in

the fields of ICT it has been decided that a budget for expenses in this field will be brought into life.

The first EBF Ski-trip did not cost the association any money, so is not exclusively treated in these

pieces. Even though many changes in the budget occurred, the goal of the EBF to break even

remains unchanged.

Yours sincerely,

On behalf of the EBF Board 2012 – 2013,

Aaron van Gils

Treasurer



Account Description

Balance

(01-08-2012)

Balance

(31-01-2013)

Assets

0001 Computers 9.072 9.470

0002 Office equipment and inventory 1.234 3.530

0003 ICT hardware 3.148 3.148

Total Fixed Assets 13.454 16.148

0012 Accounts receivable Dutch Inhouse Tours 5.000 5.000

1001 Accounts receivable 101.586 144.768

1021 VAT receivable 2.723 6.161

1091 Amounts receivable 6.866 3.036

1092 Prepaid amounts 6.316 32

7001 Writing paper 2.153 2.439

Total Current Assets 124.643 161.436

1042 Bank - EBF Checking account 3.691 3.205

1043 Bank - Direct debit account 100 687

1044 Bank - Recruitment Days 100 1.356

1045 Bank - EBF Savings account 172.583 189.667

1047 Bank - EBF Conference 100 921

Total Cash and Cash Equivalents 176.574 195.837

Total: Assets 314.672 373.422

Liabilities

0021 Equity 142.491 149.364

0022 Balance current financial year 0 77.800

0023 Retained earnings 6.793 0

Total Equity 149.284 227.164

0041 Provision lustrum 50.000 0

0042 Provision subsequent expenses 6.010 4.000

0044 Provision committees 20.000 20.000

Total Provisions 76.010 24.000

0031 Membership fees received in advance 57.699 57.699

1011 Accounts payable 2.964 21.691

1022 VAT Payable 2.994 27.273

1093 Amounts payable 5.500 1.398

1094 Amounts received in advance 20.221 0

1095 Current account EBF IBR Foundation 0 -48

Total Liabilities 89.377 108.013

2001 Interim account 0 0

2002 Unassigned 0 0

2011 Balancing entries 0 14.235

Total Balancing entries 0 14.235

Total: Equity and Liabilities 314.672 373.412

Economics and Business student Faculty Association

Balance Sheet



Assets

0001

Computers

A new laptop was purchased, which will be used for

board purposes only. It will be depreciated in three

years.

0002 Office equipment and inventory New office chairs were purchased for the full-time

committees EBF Conference and the Recruitment

Days and the EBF Board. These chairs will be

depreciated in five years. Both International

Business Research Boards also bought new office

chairs, but since these projects have their own

administration they will not be taken into

consideration here.

1001 Accounts receivable Accounts receivable are traditionally rather high

during the Half-yearly General Members’ Meeting

since the invoicing of most partners is already done.

However, payment of these invoices will happen in

the upcoming months.

Equity and Liabilities

0022

Balance current financial year

This is the balance for the current year. At the end

of the financial year all that is left on this account

will be transferred to Retained Earnings and

subsequently to our equity.

1011 Accounts payable Accounts payable seems to be high. This is due to

the payment of the Recruitment Days profit to the

MARUG that is already booked.

2011 Balancing entries This account shows how much costs for sub-

associations, the faculty and/or other associations

flow through the EBF Administration. At the end of

the year this account should be equal to 0. Also

included in this account is the working capital for the

EBF Ski-trip.



Account Description

Budget

(01-08-2012)

Realisation

(31-01-2013)

Budget

(01-02-2013)

Revenues

8001 Acquisition revenue 100.000 64.216 95.000

8101 Membership fees 26.500 8 26.500

8201 Subsidy faculty 5.623 5.623 5.623

8401 Written off accounts payable 0 0 0

9101 Subsequent revenue 0 0 0

9102 Incidental profit 0 7.733 7.733

9103 Interest revenues 2.500 993 2.350

9104 Released provisions 50.000 50.000 50.000

Total: Revenues 184.623 128.572 187.206

Expenses

4001 Telephone 2.400 0 2.400

4002 Postage 2.700 741 2.700

4003 Bank products 1.200 573 1.200

4004 Insurance 1.800 177 1.500

4005 ICT 4.000 35 4.000

4006 Accounting software 800 427 800

4007 Webhosting 1.400 1.345 1.453

4008 Advisory and Services 4.900 1.179 4.600

4009 Subscriptions 1.100 394 1.100

4010 Office equipment 1.200 220 1.200

4012 Writing paper 1.300 0 1.300

4014 Depreciation 8.000 0 7.860

Total Administrative expenses 30.800 5.090 30.113

4101 Transportation 1.800 1.272 2.100

4103 Business gifts 1.400 960 1.400

4104 Committee gifts 1.900 0 1.900

4105 Declarations board and committees 9.600 4.266 9.600

4108 Former-board day 3.000 0 3.000

4110 Board of Advice and Advisory Council 2.000 518 1.200

4111 General Members' Meeting 5.000 2.502 4.500

Total Representation expenses 24.700 9.518 23.700

EBF Board 2012 - 2013 Income Statement



4201 Posters, flyers and banners 2.800 948 2.800

Positioning 4.000 75 6.000

4202 Pens and gadgets 1.500 1.313 1.500

4203 SMS 1.900 702 1.900

4204 Website adjustments 1.000 85 1.000

Information Systems 3.000 0 0

4210 Printing 2.800 1.509 2.800

Total Promotion expenses 17.000 4.633 16.000

4301 Active members activities 13.000 2.303 13.000

4302 General members activities 1.500 740 1.500

Freshmen Activity 3.500 0 2.625

Student Support 3.000 0 0

4303 Socials and consumptions 13.000 7.208 13.000

4304 Catering 5.000 3.074 5.500

4305 Accommodation 4.600 0 4.400

4310 Leadership Panels 4.000 940 3.500

Total Activity expenses 47.600 14.265 43.525

Total Committees 51.500 47.140 54.500

4801 Lustrum 10.000 10.000 10.000

4806 ICT 7.750 7.750

Total Additions to provisions 10.000 17.750 17.750

4901 Uncollectible accounts 2.000 452 555

9001 Subsequent expenses 0 652 652

9002 Incidental loss 0 322 322

Total Other expenses 2.000 1.426 1.529

Total: Expenses 183.600 99.823 187.117

Net income 1.023 28.749 90



Revenues

8001 Acquisition revenue Due to some setbacks in the first half year the

budget has been decreased.

9102 Incidental Profit The main part of this account is due to a debtor

whom was written off last year, but paid in the

beginning of this year after all.

9103 Interest revenues The currently lower interest rate results in lower

expected interest revenues.

Expenses

Administrative expenses

4004 Insurance The whole insurance portfolio is now centralised at

Interpolis which results in lower insurance costs

4008 Advisory and Services This budget could be decreased since it has been

decided not to invest in an online invoice system this

year.

4014 Depreciation All of the inventory and computers are bought at the

moment. Therefore the depreciation could be

calculated exactly, which resulted in lower total

expected depreciations.

Representation expenses

4101 Transportation In the beginning of the year there was a deliberate

decision to let board members free in their choice for

free public transport during the week or weekend.

Due to a relative high number of weekend cards in

the EBF Board this year the budget had to be

increased.

4110 Board of Advice and Advisory

Council

Initially the new structure would result in more

meetings and accommodation costs for those

meetings. However, most of the new meetings can

be held at the Zernike, which allows a decrease of

the budget.



4111 General Members’ Meeting The extra costs for the different location of the first

General Members Meeting on the 10th of September

were not as high as budgeted.

Promotion expenses

Focus point: Positioning Due to the concretisation of the EBF Movie a more

realistic and higher estimation was made.

Furthermore the costs for a new promotional wall are

included. Beside this promotional wall there is room

for a survey aimed at our members that will focus on

the position of the EBF.

Project: Information Systems A lease construction will be set up since the new

scheduling program solely serves the Recruitment

Days. Therefore the budget has been decreased to

zero.

Activity expenses

4301 Active members activities At the moment of the realisation the trip to Bottrop

did not yet take place, which results in a lower

realisation.

4302 General members activities This budget serves to facilitate trainings for general

members on the Training Day of 17th of April.

4304 Catering The budget was in need of upgrading due to the

increasing amounts of coffee consumption by our

members.

4310 Leadership Panels Three Leadership Panels, including socials, will still

be organised this year. Previous socials were partly

covered by the faculty. The social of the Leadership

Pane with HEINEKEN will sponsored but because of

the location extra technicalities had to be paid for.

The remaining budget is expected to be used for the

remaining Leadership Panels this year.

Project: Activity Portfolio

The Freshmen Activity was organised by means of

an etiquette dinner. Participants had an own

contribution of 10,- euro’s, remaining costs were

taken care of by the EBF.



Focus Point: Study Support

The budget of the focus point Study Support is

transferred to the, newly created, committee budget

of Trace Your Track and therefore indirectly

transferred to the account of committees.

Committees

Committees The realisations indicate that several positive results

were booked for the Agenda, Introduction Camp, the

Recruitment Days and the EBF Lustrum. This made

room for an investment in the complete digitalisation

of the Prospect. The costs of this investment are

totally covered by this year’s budget. Even with this

investment the updated budget remains the same

due to all the other positive financial results.

Additions to provisions

4806

ICT The constant development in the area of ICT and the

high costs for investments related to this field of

expertise make ICT an interesting field to focus on.

Therefore a budget is created out of which

investments in the field of ICT can be financed. For

this year several specific costs related to the

scheduling program could be covered.

Other Expenses

4901 Uncollectible accounts Two old debtors were written off since both of them

were unable to pay their debts. The writing off of

these debtors happened in accordance with the

audit committee.

9001 Subsequent expenses The expenses emerged from an old fine for a

missed VAT payment deadline in January.

Net income The goal of the EBF is to break even. Also this year

this objective is strived for.



The Agenda is almost self-sufficient due to lower printing costs at our new printer. The loss is lower

than budgeted and will be transferred to the EBF Board budget by means of the account 4412:

Contribution Agenda.

Account Description Debit Credit

Revenues

8001 Acquisition revenue 3.375

8103 Subsidies and donations 550

Total: Revenues 3.925

Expenses

4210 Printing activities 3.950

Total: Expenses 3.950

4412 Contribution Agenda -25

Net Income 0

Agenda 2012 - 2013

Income Statement



The Income Statement of the EBF Conference has been closed with a negative result of 5.524. This

loss is according to budget and will be transferred to the EBF Board budget by means of 4415:

Contribution EBF Conference.


Revenues


8102 Contribution participants 9.588

8103 Contribution Alumni foundation 3.500

8201 Subsidy faculty 14.000


Expenses

4002 Postage 94

4003 Bank products 126

4004 Insurance 838

4007 Webhosting 58

4101 Transportation 1.023

4102 Costs of residence 174

4103 Business gifts 534

4106 Declarations committees 281

4201 Posters, flyers and banners 436

4203 SMS 179

4205 Promotional stunts 353


4212 Printing companies 151

4213 Printing business cards 72

4303 Socials and consumptions 2.045

4304 Catering 25.768

4305 Accommodation 13.078

4306 Technical 8.630

4307 Artists 70


4415 Contribution EBF Conference -5.524

Net income 0

EBF Conference 2012

Income Statement



The Dutch Inhouse Tours 2012 made a total profit of 11.942. This has been divided among the three

organising associations: Aureus, Sefa (both Amsterdam) and the EBF. The profit is based on a

variable and a constant part. The variable part is based on the number of participants per association.

This year an additional profit was booked by the EBF due to savings on the promotional stand in

Groningen. The total profit of the EBF is 4.175 and is transferred to the EBF Board Budget by means

of 4431: Contribution Dutch Inhouse Tours.


Revenues



Expenses

4002 Postage 4.110


4005 ICT 375

4006 Accounting software 414

4007 Webhosting 98

4014 Depreciation 732


4102 Costs of residence 30



4201 Posters, flyers and banners 2.088

4205 PR-stunt 332

4202 Pens and gadgets 2.165

4204 Website adjustments 1.425

4210 Printing 6.726

9002 Incidental loss 376


4431 Contribution Dutch Inhouse Tours 11.942

Net income 0

Dutch Inhouse Tours 2012

Income Statement



The European Study Research Milan made a loss of 2.240. Due to the choice of destination it was

decided that the contribution per participant was raised from 175,- to 199,-. This resulted in enough

revenues to cover the higher, city related, expenses. The loss was conform budget. This amount is

transferred to the EBF Board budget by means of account 4421: Contribution ESR December.


Revenues



8201 Subsidy faculty 1.250

8203 Subsidies and donations 750


Expenses





4210 Printing 612

4304 Catering 507


4308 Additional activities 100


4421 Contribution ESR December -2.240

Net income 0

ESR December: Milan 2012

Income Statement



The Introduction Camp made a loss of 2.111. This is lower than budgeted. The main reason for this

difference is the lower attendance than previous years. The loss will be transferred to the EBF Board

budget by means of account 4423: Contribution Introduction Camp.


Revenues



8201 Contribution faculty 10.000

8402 Sales revenue 9.741


Expenses

4001 Telephone 32





4210 Printing activities 390

4304 Catering 778



4308 Additional activities 1.333

4902 Costs of goods sold 4.422

9002 Incidental loss 596


4423 Contribution Introduction Committee -2.111

Net income 0

Introduction Weekend 2012

Income Statement



The Recruitment Days made a total profit of 42.880. This profit is higher than budgeted. This higher

profit was caused by a well-negotiated agreement with Martini Plaza. Furthermore constant cost

savings were achieved. The profit of the Recruitment Days will be divided between the MARUG and

the EBF, in which the MARUG receives one third (14.293) and the remaining part (28.587) will be

transferred to the EBF Board budget by means of the account 4426: Contribution Recruitment Days.


Revenues




Expenses

4001 Telephone 107

4002 Postage 74


4004 Insurance 1.060

4007 Webhosting 2.638

4010 Office equipment 138

4101 Transportation 786


4106 Declarations committees 1.163


4205 Promotional stunts 727


4213 Printing business cards 86

4303 Socials and consumptions 770

4304 Catering 26.903


4306 Technical 811

4307 Artists 923

4308 Additional activities 461


4426 Contribution Recruitment Days 42.880

Net income 0

Recruitment Days

Income Statement



The Lustrum made a loss of 43.470, which is lower than the built up provision of 50.000. Therefore this

loss is smaller than budgeted. The loss will be transferred to the EBF Board budget by means of

account 4428: Contribution Lustrum.


Revenues




Expenses

4007 Webhosting 25

4008 Advisory and services 73

4101 Transportation 891



4108 Former-board day 2.590

4201 Posters, flyers and banners 1.248

4202 Pens and gadgets 2.155

4203 SMS 179

4205 Promotional stunts 2.008

4210 Printing 4.218

4301 Active members activities 7.177

4303 Socials and consumptions 204

4304 Catering 5.463



4307 Artists 9.525

4308 Additional activities 5.366


4428 Contribution Lustrum -43.470

Net Income 0

1st EBF Lustrum

Income Statement



Revenues

8102

Contribution Participants

Participants in both the EBF Lustrum End Party and

the Comedy Night paid a contribution.

Expenses

41014

Transportation

Transportation includes the transport from the Grote

Markt to Hanzeplaza for the Lustrum End Party and

the rent of transporters for the sailing recruitment

activity.

4106 Declarations committees This account includes both the declarations for the

Lustrum committee as well as the Lustrum sub

teams. Declarable items were promotional clothing

and a teambuilding activity.

4205 Promotional stunts The first price for the Crazy 55 event and the rodeo

attraction are included in this account.

4210 Printing This account contains the printing costs for the

Lustrum books.

4301 Active members activities Both the tapas dinner and the military teambuilding

activity are included fully in this account.

4304 Catering This budget includes the catering costs for the

recruitment sailing, crazy 55, the Comedy Night and

the EBF Lustrum end party.

4305 Accommodation All costs related to organizing the bungee jump are

included, together with the rent of the sailing boat,

Platform theater and Hanzeplaza.

4307 Artists The biggest part of this budget exists out of the

artists that were booked for the EBF Lustrum end

party.

4308 Additional activities Most of this budget contains of the costs for the

bungee jump during the opening act of the Lustrum.



List of translations Dutch – English Ledger accounts Income Statement

Ledger Description Dutch Description English

Baten Revenues

8001 Totaal Sponsorinkomsten Acquisition revenue

8101 Opbrengst lidmaatschap Membership fees

8102 Bijdrage deelnemers Contribution participants

8103 Bijdrage Alumni stichting Contribution Alumni foundation

8201 Bijdrage Faculteit Subsidy faculty

8202 Bijdrage EBF Bestuur Contribution EBF Board

8203 Subsidies/donaties Subsidies and donations

8401 Afgeschreven crediteuren Written off accounts payable

8402 Opbrengst verkopen Sales revenue

9101 Nagekomen baten Subsequent revenues

9102 Incidentele winst Incidental profit

9103 Interestopbrengsten Interest revenues

9104 Vrijval voorzieningen Released provisions

Totaal Baten Total Revenues

Lasten Expenses

4001 Telefonie Telephone

4002 Porto Postage

4003 Bankproducten Bank products

4004 Verzekeringen Insurance

4005 ICT-kosten ICT

4006 Boekhoudsoftware Accounting software

4007 Webhosting Webhosting

4008 Adviezen en diensten Advisory and Services

4009 Abonnementen Subscriptions

4010 Kantoorartikelen Office equipment

4012 Briefpapier Writing paper

4013 Enveloppen Envelopes

4014 Afschrijvingen Depreciation

4020 Overige administratiekosten Other administrative expenses

Totaal Administratiekosten Total Administrative expenses

4101 Vervoerskosten Transportation



4102 Verblijfskosten Costs of residence

4103 Relatiegeschenken Business gifts

4104 Commissiebedankjes Committee gifts

4105 Declaraties bestuur en comissies Declarations board and committees

4106 Declaraties commissies Declarations committees

4108 Oud besturendag Former-board Day

4110 Raad van Advies en Verenigingsraad Board of Advice and Advisory Council

4111 ALV kosten General Members’ Meeting

Totaal Representatiekosten Total Representation expenses

4201 Posters, flyers en banners Posters, flyers and banners

4202 Pennen en gadgets Pens and gadgets

4203 SMS-kosten SMS

4204 Website aanpassingen Website adjustments

4205 PR-stunt Promotional stunts

4210 Drukwerk activiteit Printing

Totaal Promotiekosten Total Promotion expenses

4301 Actieve leden activiteiten Active members activities

4302 Algemene leden activiteiten General members activities

4303 Borrels en consumpties Socials and consumptions

4304 Catering Catering

4305 Accommodatie Accommodation

4306 Techniek Technical

4307 Artiesten Artists

4308 Aanvullende activiteiten Additional activities

4310 Leadership Panels Leadership Panels

Totaal Activiteiten Total Activity expenses

4412 Bijdrage Agenda Contribution Agenda

4415 Bijdrage EBF Congres Contribution EBF Conference

4418 Bijdrage Consulting Event Contribution Consulting Event

4421 Bijdrage ESR December Contribution ESR December

4423 Bijdrage Introductie Contribution Introduction Camp

4431 Bijdrage Dutch Inhouse Tours Contribution Dutch Inhouse Tours

Totaal Commissies Total Committees

4801 Lustrum Lustrum

Totaal Opbouwen voorzieningen Total Addition to provisions



4901 Afgeschreven debiteuren Uncollectible accounts

4902 Inkoopwaarde verkopen Cost of goods sold

9001 Nagekomen lasten Subsequent expenses

9002 Incidenteel verlies Incidental loss

Totaal Diverse kosten Total other expenses



Balance Sheet

Ledger Description Dutch Description English

0001 Computers Computers

0002 Inventaris Office equipment and inventory

0003 ICT hardware ICT hardware

Totaal Vaste activa Total Fixed Assets

0012 Nog te ontvangen Dutch Inhouse Tours

Amounts receivable Dutch Inhouse Tours

1001 Debiteuren Accounts receivable

1021 Rek. te vorderen BTW VAT receivable

1091 Nog te ontvangen bedragen Amounts receivable

1092 Vooruitbetaalde bedragen Prepaid amounts

7001 Voorraad briefpapier Writing paper

Totaal: Vlottende activa Total Current Assets

1042 Bank - Hoofdrekening Bank – EBF Checking account

1043 Bank – Incasso Bank – Direct debit account

1044 Bank - Recruitment Days Bank – Recruitment Days

1045 Bank - Rendementsrekening Bank – EBF Savings account

1047 Bank - EBF Conference Bank – EBF Conference

1048 Bank- Dollar rekening Bank – US Dollar account

Totaal Liquide middelen Total Cash and Cash Equivalents

0021 Eigen vermogen Equity

0022 Saldo lopend boekjaar Balance current financial year

0023 Saldo winst Retained earnings

Totaal: Eigen vermogen Total Equity

0041 Voorziening lustrum Provision lustrum

0042 Voorziening nagekomen lasten Provision subsequent expenses

0043 Voorziening algemeen beleid Provision general policy

0044 Voorziening commissies Provision committees

Totaal Voorzieningen Total Provisions

0031 Vooruitontvangen Lidmaatschapsgelden

Membership fees received in advance

0051 Nog te betalen bedragen MARUG Amounts payable MARUG

1011 Crediteuren Accounts payable



1022 Rek. af te dragen BTW VAT payable

1093 Nog te betalen bedragen Amounts payable

1094 Vooruitontvangen bedragen Amounts received in advance

1095 Rekening Courant Stichting IBR Current account EBF IBR Foundation

Totaal Vreemd vermogen Total Liabilities

2001 Tussenrekening Interim account

2002 Niet toegewezen Unassigned

2011 Kruisposten Balancing entries

Totaal Kruisposten Total Balancing entries

Documents

Half-yearly General Members' Meeting 11th of March 2013