12
When You Arrive To Camp.......................................... Page 1 Daily Activities At Camp Deer Run........................ Page 2 Theme Days........................................................................... Page 3 What To Bring To Camp................................................ Page 4 Lost and Found................................................................... Page 4 Medical Staff at Camp.................................................... Page 5 Camper Medications....................................................... Page 5 Dietary Restrictions.......................................................... Page 5 Mail Policy ................................................................................ Page 6 Visiting Policy ........................................................................ Page 6 Authorized Pickups........................................................... Page 6 Leaving Camp Early ......................................................... Page 6 Check Out Friday ................................................................ Page 7 COVID19 Prevention......................................................... Page 8 GUIDING YOUR PREPARATION FOR A ONE WEEK SESSION PLEASE READ THROUGH THIS INFORMATION CAREFULLY. Camp Office: 903-629-7165 Email: offi[email protected] Web: www.campdeerrun.com CAMP DEER RUN COMPASS CAMP DEER RUN COMPASS TABLE OF CONTENTS 2020 THANK YOU FOR REGISTERING YOUR CHILD TO ATTEND CAMP DEER RUN! We hope you are as excited as we are for your son or daughter to come to Camp Deer Run this summer! This summer will be a little different, but we know that they will have an incredible amount of fun and make new friends, but more than that, our biggest hope and ultimate mission is that their lives will be touched and transformed by God through the good news of Jesus Christ. In this booklet, you should find all the information you may need as you prepare for camp and more. We will also cover topics like what to expect at camp as well as any changes we’ve made to this summer’s program. If you need further information, don’t hesitate to ask! Feel free to contact the camp office with any questions you may have.

GUIDING YOUR PREPARATION FOR A ONE WEEK SESSION · • Staggered arrival of campers to Camp Deer Run. Each camper family will receive a designated check-in time. Your camper’s check-in

  • Upload
    others

  • View
    6

  • Download
    0

Embed Size (px)

Citation preview

Page 1: GUIDING YOUR PREPARATION FOR A ONE WEEK SESSION · • Staggered arrival of campers to Camp Deer Run. Each camper family will receive a designated check-in time. Your camper’s check-in

When You Arrive To Camp.......................................... Page 1Daily Activities At Camp Deer Run........................ Page 2Theme Days........................................................................... Page 3What To Bring To Camp................................................ Page 4Lost and Found................................................................... Page 4Medical Staff at Camp.................................................... Page 5Camper Medications....................................................... Page 5Dietary Restrictions.......................................................... Page 5Mail Policy................................................................................ Page 6Visiting Policy........................................................................ Page 6Authorized Pickups........................................................... Page 6Leaving Camp Early......................................................... Page 6 Check Out Friday................................................................ Page 7COVID19 Prevention......................................................... Page 8

GUIDING YOUR PREPARATION FOR A ONE WEEK SESSIONPLEASE READ THROUGH THIS INFORMATION CAREFULLY.

Camp Office: 903-629-7165 Email: [email protected]: www.campdeerrun.com

CAMP DEER RUN COMPASSCAMP DEER RUN COMPASS

TABLE OF CONTENTS

2020

THANK YOU FOR REGISTERING YOUR CHILD TO ATTEND CAMP DEER RUN! We hope you are as excited as we are for your son or daughter to come to Camp Deer Run this summer! This summer will be a little different, but we know that they will have an incredible amount of fun and make new friends, but more than that, our biggest hope and ultimate mission is that their lives will be touched and transformed by God through the good news of Jesus Christ. In this booklet, you should find all the information you may need as you prepare for camp and more. We will also cover topics like what to expect at camp as well as any changes we’ve made to this

summer’s program. If you need further information, don’t hesitate to ask! Feel free to contact the camp office with any questions you may have.

Page 2: GUIDING YOUR PREPARATION FOR A ONE WEEK SESSION · • Staggered arrival of campers to Camp Deer Run. Each camper family will receive a designated check-in time. Your camper’s check-in

1

The check-in procedure has changed!To make the check-in process safer and more efficient for everyone, we ask that you take the following guidelines into consideration as you prepare to drop off your camper:• Limit one adult per camper during Check-In. All other family members are asked to remain in the car.

The pavilion restrooms will be open and available for any camper family member needing to use the restroom after traveling.

• Staggered arrival of campers to Camp Deer Run. Each camper family will receive a designated check-in time. Your camper’s check-in time will be sent to you by email prior to your arrival. If your assigned time doesn’t work for your schedule that day, please contact us at [email protected] to reschedule.

• Please arrive on time. Campers will not be allowed to check-in until their designated check-in time. You will be asked to wait in your vehicle until your assigned check-in time.

• Please leave your camper’s luggage in your vehicle until after the screening and check-in process.• Camper families will be asked to keep physical distance from other families while at camp.• The adult accompanying the camper must wear a mask and sanitize their hands to enter their camper’s

assigned cabin.• All CDR Staff will be wearing masks on Check-In Sunday.• Campers will be assigned a bunk within their cabin. We will do our best to place cabin buddies near

each other.

UPON ARRIVALUpon arrival, you will be greeted by our Group Leaders and directed to park your car on Cheuk Ballfield. Please remain your car until your designated check-in time. At your designated time please come to the Pavilion (basketball court) to go through a quick, four-step check-in process that will include a health screening of both the campers and the adult accompanying them.

1. Temperature check with a no-contact infrared thermometer.2. Verbal health screening by a Camp Nurse.3. Turn in medications to a Camp Nurse.4. Turn in camper cell-phones for safekeeping in the office until the session ends.5. If a follow-up assessment is needed, the camper and parent or guardian will meet with one of our

Camp Nurses.If at any time there is a need to form a line please keep at least 6 feet between family groups. Once you have completed the check-in process you may visit the Gift Shop or return to your car to get your camper’s belongings.

GIFT SHOPIf you’d like to visit the gift shop, please do so before moving your camper into their cabin. The gift shop will be set up on the front porch of the old mess hall, directly across from the pavilion.

LUGGAGEAfter completing the check-in process please return to your car to get your camper’s belongings and take them to your assigned cabin. Our Summer Staff will be ready and waiting to help you carry your camper’s belongings from your vehicle to their cabin.

CABIN MOVE-INLike always, campers and parents will be greeted at the cabin by the Cabin Counselor. Inside the cabin, each camper’s name will be posted on their assigned bunk. We will do our best to place cabin buddies near each other. Any adult accompanying a camper must wear a mask, and both the adult and the camper must sanitize their hands to enter their camper’s assigned cabin. Only two campers will be allowed to move into a cabin at a time. Please wait patiently outside the cabin if there are two campers already moving in. The Cabin Counselor will alert you when it is your turn to move in.

SAYING GOODBYEThe adult accompanying the camper will say goodbye after moving the camper into their assigned cabin, so that more families may begin the check-in process. Campers will stay at their cabin, where they will hang out outside and play games with friends and staff members as other campers continue to arrive.

CHECK-IN

Page 3: GUIDING YOUR PREPARATION FOR A ONE WEEK SESSION · • Staggered arrival of campers to Camp Deer Run. Each camper family will receive a designated check-in time. Your camper’s check-in

2

FLAG DEVOEvery morning begins with Flag Devo. The whole camp meets at the flagpole to start the day with a prayer, song and scripture. This shows our campers that from sun up till sun down, we are praising God! Cabins will be separated by

at least 6 feet.

GROUP BIBLE After Flag Devo every morning,

each group leader leads his group in a Bible lesson. We pray that

God will grant our group leaders and campers a special time to

learn about Him. Group Bible will take place outdoors.

CANTEEN Three times a day, each group

will have the chance to rest, hang out and enjoy snacks together at the Canteen porch. All canteen snacks and drinks are included in your camp fee. Staff serving Canteen will wear masks and

gloves. All snacks and drinks will be individually packaged.

CRAFTS Campers can choose from

a number of project options during their crafts time. They can make things such as necklaces, bracelets, birdhouses, or invent

their own creations using our craft supplies and things found in nature. Crafts will take place outside this year and camper

group crafts time will not overlap.

SWIMMING Everyone enjoys cooling off in our pool twice a day, once for

an hour in the afternoon as well as a 15-minute “Quick Dip” in the evening. Campers must pass a

simple swim test (swim the length of the pool unassisted) to go

beyond the shallow end. Camper groups will swim on separate

sides of the pool.

GROUP ACTIVITY Each day at camp has its own theme. During Group Activity, each group will play games

or participate in activities that reflect the theme of the day.

All equipment will be sanitized between uses.

CABIN BIBLEDuring Cabin Bible, each cabin has a 30-minute lesson led by

their counselor. This is often one of the greatest opportunities for campers to learn and grow in a

small group setting.

CABIN ACTIVITYEach cabin has an hour and a

half each day to enjoy activities together. Many times the cabins go on hikes or play games with

other cabins. This is also the time cabins are scheduled to ride

horses or enjoy the swing. Cabin Activity will be outside and will maintain distancing from other

cabins and camper groups.

THE SWINGOur swing is a great thrill ride

and team-building activity that the two older groups get to enjoy. Campers are secured

into a harness, then hoisted by their cabinmates about 40 feet into the air. From there, they are

released to swing back and forth as high as the tops of the trees! All equipment will be sanitized

between uses.

HORSESOnce a week, each cabin in the oldest four groups gets to ride horses. The horse program is

different for each age group of campers. Young campers will

enjoy a much simpler horse experience that will build each

year. Older campers will go on a trail ride during their Horse time. All equipment will be sanitized

between uses.

QUIET TIMEEach day at the same time,

everyone in camp stops and spends time alone with God for 15 minutes during Quiet Time. This is a special time that we

hope campers will continue once they go back home. Campers will maintain proper distancing during

quite time.

HYMN TIMEBefore dinner, the entire camp

comes together to sing praises to God. Many campers and Staff list this as their favorite time at camp. Hymn Time will take place in the pavilion or on ball fields where camper groups can maintian

proper distancing.

NIGHT DEVOEach day ends with Night Devo led by each Group Leader on one of our ball fields. This is an awesome time of worship beneath the beautiful stars.

DAILY ACTIVITIESCAMP DEER RUN

AT

Page 4: GUIDING YOUR PREPARATION FOR A ONE WEEK SESSION · • Staggered arrival of campers to Camp Deer Run. Each camper family will receive a designated check-in time. Your camper’s check-in

3

THEME DAYSKilli Olympic Day

MondayDuring Group Activity, the campers will compete

in all kinds of fun and crazy “Olympic” events. What you could bring: Anything related to the

Olympics would be perfect. Many campers wear patriotic apparel on Killi Olympic Day.

Cowboy DayTuesdayYee Haw! During Group Activity, campers & staff will enjoy exciting cowboy games from defending the Alamo to a Counselor Roundup, to flopping in the creek! What you could bring: Anything western goes with this day. A pearl snap shirt, a Cowboy hat, Cowboy Boots, etc. Make sure you bring clothes you can get wet!

Capture the Flag DayWednesday

Put on your camo and get ready to hide! If you ask our campers, many would say that Capture The Flag

Day is their favorite day at CDR! During Group Activity, each group will play an epic game of Capture the

Flag in the woods. What you could bring: All things camouflage! A long pair of pants is also helpful for

avoiding thorns.

Indian DayThursdayDuring group activity, campers will take part in fun competitions like rock chunk, arm wrestling, and leg wrestling, but one of the most fun and exciting moments for all the campers is the Indian Day chase. The campers chase their group leader into the woods, find where he is hiding, and dunk him into Killi Creek. What you could bring: Feathers, moccasins, and any type of respectful Native American costume.

At camp, the focus is on glorifying God, learning about Him, and having fun with camp friends. Each day at camp has a special theme which is accompanied by fun traditions and activities. Theme Day activities will be modified as needed to ensure proper distancing. Here is a brief description of each of the Theme Days and what costumes you could bring if you would like to dress up for the day! (Please note that costumes or dressing up for a theme day is totally optional).

Page 5: GUIDING YOUR PREPARATION FOR A ONE WEEK SESSION · • Staggered arrival of campers to Camp Deer Run. Each camper family will receive a designated check-in time. Your camper’s check-in

4

• Loose Fitting T-shirts• Modest Shorts (no shorter

than 6 inches above the knee)

• Long pants or jeans (mandatory for horse-back riding)

• Socks• Underwear• Pajamas/clothes for bed• Light Jacket or Sweatshirt• Rain Gear• One-Piece Swimsuit• Theme Day Costumes

Appropriate Footwear• Closed- Toed Tennis

Shoes• Old tennis shoes or water

shoes to wear in the creek• Open-toed shoes or

sandals (only for walking to the pool or bathhouses)

• Crocs and other similar shoes (these are permitted but cannot be worn during active camp activities)

CLOTHES

PERSONAL ITEMS• Water Bottle*• Camp Chair*• Face Mask*• Twin size sheet set and blanket for

cabin• Pillow and extra pillowcase• Towels and washcloths (for swimming

and showering)• Toiletries: toothbrush, toothpaste,

shampoo, soap, deodorant, etc.• Laundry Bag• Bible• Notebook, Pen or Pencils• A good flashlight and batteries• Fan (Box fan or small clip fan)• Extension Cord & Bungee Cord for fan• Insect repellent• Sunscreen• Any necessary medications (see pg. 6

for more details and instructions)

*Items marked with an asterisk are required for campers to bring this summer.

OPTIONAL ITEMS• Softball Glove• Camp Chair• Hammock

DO NOT BRING• Electronic Devices: Cell

Phones, Radios, CD or MP3 players, Handheld Gaming Devices, TVs, Laptops, Tablets, Ipods, 2 way Radios, Walkie Talkies, Smart Watches, or any type of handheld electronics

• Knives with blades larger than 3 inches (Campers under 13 may not bring knives)

• Weapons, Firearms, Paintball/Airsoft Guns

• Fireworks, Matches, or Lighters

• Bikes, Skateboards, scooters, rip sticks, etc.

• Pets• Alcohol, Tobacco,

E-Cigarettes, Juuls, or Illegal substances

• Candy or Food Items • Short Shorts • Tank Tops, Spaghetti

Straps, Crop Tops• Valuable or sentimental

items

LOST AND FOUNDItems left at Camp will be held for three weeks after the session before they are donated to charity. Camp Deer Run will not forward, ship, or mail items left at Camp until we have received payment for the full cost of shipping the items. To inquire about an item that has

been left please email [email protected].

Please label all items.

Camp Deer Run is not responsible for lost, damaged, or stolen items.

WHATPACK

TO

Page 6: GUIDING YOUR PREPARATION FOR A ONE WEEK SESSION · • Staggered arrival of campers to Camp Deer Run. Each camper family will receive a designated check-in time. Your camper’s check-in

5

HEALTHAND

WELLNESSMEDICAL STAFFEvery session, there will be two medical professional (Medical Doctor, Registered Nurse, or EMT) on site at all times. Our medical staff are all trained and certified to work with children. Our medical staff are available at all times during the session for everything from minor sickness and injury to emergencies. The medical staff will also be responsible for keeping and administering camper medications.

CAMPER MEDICATIONAny medication that your camper needs during their session must be given to the Camp Medical Staff upon Check-In when arriving at Camp. All medications must be in their original packaging and contain only the item identified on the container. If it is a prescription, the prescription label must be legible with the camper’s name on it. The Camp Medical Staff will have access to most general over the counter medications like ibuprofen, aspirin, allergy medicine, cough and cold medicine, etc.. As such, it is not necessary for parents to bring medicines like these for their children.

DIETARY RESTRICTIONSWe understand that some of our campers have specific dietary restrictions, and we want to make sure that these restrictions don’t get in the way of their Camp Experience. Unfortunately, in providing the Camp Deer Run experience to hundreds of campers at any given time, our kitchen staff cannot cater to the dietary needs of each individual camper. To the extent that the camper has a dietary need, it will be the parent’s duty to provide what is necessary for the camp session. If your camper has MEDICALLY PRESCRIBED dietary restrictions, please bring enough food for your camper to eat for the entire session. Please provide dry, microwavable, cold, or otherwise easily prepared foods for your camper. Your child’s counselor will assist them in preparing their meals, so it is best for the provided meals to be simple to prepare. We will store any dry goods, or cold and frozen foods for your camper, but all food items must be labeled with your child’s name. There will be a Staff Member available at Check-In to assist you with getting your camper’s food set up.

Please note: We cannot cater to every individual parent or child’s food preferences. Please only bring alternate meals for your camper if it is medically necessary. If you would like more information on the menu for your camper’s session, please email [email protected].

Page 7: GUIDING YOUR PREPARATION FOR A ONE WEEK SESSION · • Staggered arrival of campers to Camp Deer Run. Each camper family will receive a designated check-in time. Your camper’s check-in

6

Unfortunately, we will not deliver mail of any kind during our sessions this summer in keeping with recommendations from the State of Texas.. This also includes our usual “email your camper” program. Instead, we encourage you to write notes labeled for each day and leave them in your camper’s bags.

There will be no opportunities to visit Camp Deer Run this summer in keeping with regulations from the State of Texas. There will be no visitors to the camp unless necessary for camp operations, such as food delivery.

AUTHORIZED PICKUPSDuring camper registration, you filled out an Authorized Pickups Form. The individuals you listed on this form are the only people other than parents who will be authorized to pick up your camper from camp. Under NO circumstances shall any other person be permitted to do so. Parents can update the Authorized Pickups form at any time before or during the camp session by emailing the camp office or accessing the form through the online parent dashboard. If you need to update authorized pickups, please do so by 4 pm on the last Thursday of your session. Before your camper may be picked up by any authorized person, they will be required to show their driver’s license to staff.

LEAVING CAMP EARLYIf your camper needs to leave camp for any reason during the session, please call the office in advance so we can have your camper ready for your arrival. You will need to sign out at the office. As stated above, only a camper’s parent or Authorized Pickup may sign a camper out. Unfortunately, any camper that has to leave during a session will not be able to return. This includes campers leaving for sporting events, doctor’s appointments, etc. Any camper that leaves a session early cannot return to camp.

PHONES AT CAMPCELL PHONES ARE NOT ALLOWED AT CAMP DEER RUN. We require all campers to turn their cell phones at check-in for the entirety of the session. Cell phones will be collected upon your arrival to camp on Registration Sunday. Any cell phones that are not turned in at the beginning of the session that are found during the session will be taken up. Campers’ cell phones will be stored in the camp office and returned on the final day of the session. We believe that campers will benefit from spending time away from texting, social media, and constant connection. Campers will not have access to any camp phones during the session. However, please trust that if there is a legitimate need for your camper to call home they will be allowed. If you have an emergency or urgent message for your camper, please call the Camp Office 903-629-7165.

EMERGENCY PHONE NUMBERThe Camp Office is open each day from 9:00 a.m. to 4:00 p.m, during which time you may call the Office (903-629-7165) if you have an emergency. If you have an emergency after the Office closes for the day or no one answers, the answering machine will give you the option to make an emergency call. Follow the instructions given by the answering machine and your call will be forwarded to Camp Director, Ty Ford. He will respond to your need accordingly. Again, this is for emergencies only.

MAIL CALL

CELL PHONE POLICY

VISITING

LEAVING CAMP

Page 8: GUIDING YOUR PREPARATION FOR A ONE WEEK SESSION · • Staggered arrival of campers to Camp Deer Run. Each camper family will receive a designated check-in time. Your camper’s check-in

CHECKOUT FRIDAYThe checkout procedure has changed!We have also modified our Check-out Friday procedures to be safer and more efficient for everyone. We ask that you take the following guidelines into consideration as you prepare to pick up your camper:• Limit one adult per camper during Check-Out. All other family members are asked to remain in the car.

The pavilion restrooms will be open and available for any camper family member needing to use the restroom after traveling.

• Staggered arrival of parents to Camp Deer Run. Each camper family will receive a designated check-out time. Your camper’s check-out time will be sent to you by email prior to your session. If your assigned time doesn’t work for your schedule that day, please contact us at [email protected] to reschedule.

• Please arrive on time. Campers will not be allowed to check-out until their designated check-out time. You will be asked to wait in your vehicle until your assigned check-out time.

• Camper families will be asked to keep physical distance from other families while at camp.• Adults who would like to visit with the Cabin Counselor and walk to their camper’s designated waiting

area will be asked to wear a mask.• All CDR Staff will be wearing masks on Check-Out Friday.

UPON ARRIVALUpon arrival, you will be greeted by CDR Summer Staff and directed to park your car on Cheuk Ballfield. Please remain in your car until your designated check-out time. At your designated time, please come to the Check-Out table (between the Rec Hall and old Mess Hall) to go through a quick Check-Out process. You must have your driver’s license or another form of government ID to check-out your camper. We will check IDs to ensure that the adult picking up each camper is on the camper’s Authorized Pickup list. We will also return any camper medications at this time.

Campers will be waiting in a designated area with their camper group. Parents may choose whether to have us bring their child to the Check-Out table, or to walk to their camper’s designated waiting area if they would like to visit with their camper’s Cabin Counselor. Adults choosing to go to their camper’s waiting area must wear a mask.

LUGGAGECampers will have their belongings with them at their designated waiting area. Summer Staff will be ready and waiting to help carry camper’s belongings to your car. Once you have finished the check-out process and picked up your campers and their belongings, it will be time to head home so that others may begin their check-out process.Photos from the session will be ready for you to enjoy with your camper by that Friday evening. The photo folder will be delivered to the email you used to register your camper.

GIFT SHOPIf you’d like to visit the gift shop, please do so after going through the check-out process and bringing your camper’s belongings to your car. The gift shop will be set up on the front porch of the old mess hall, directly across from the pavilion.

LOST AND FOUNDAll lost and found will be located in the pavilion. Ask any staff member for help locating the lost and found. All lost and found items will be kept for 3 weeks after your session. After that time, any unclaimed items will be donated to a local charity. Please contact [email protected] for inquiries regarding lost and found. 7

CHECK-OUT

Page 9: GUIDING YOUR PREPARATION FOR A ONE WEEK SESSION · • Staggered arrival of campers to Camp Deer Run. Each camper family will receive a designated check-in time. Your camper’s check-in

COVID-19 PREVENTIONBEFORE YOUR SESSIONAs your session approaches please help us to promote a healthy environment at camp by:• Practicing physical distancing for 14 days before your session. Avoid large group gatherings, put

physical distance between yourself and people outside your home. Wear a mask if distancing is not possible.

• Practicing good hand hygiene at home as a family, washing or sanitizing your hands often• Login to your camper account and sign the COVID-19 waiver and pre-screening form during the week

before your session. These forms must be completed no later than the Friday prior to your arrival.• Do not come to camp if you are sick.• Do not come to camp if you have been in close contact with someone who has tested positive for

COVID-19 within 14 days of your camp session.

SUMMER STAFFIn order to help promote a healthy environment and to start off well, all Summer Staff have committed to practice physical distancing for 14 days before their arrival to camp. Upon arriving at camp all staff will be screened and will continue to be screened daily at camp for any new or worsening symptoms such as cough, fever, shortness of breath, chills, sore throat, etc. Summer Staff will spend two weeks in training before the start of summer sessions. During this time, they will be separated into small groups and practiced physical distancing from other staff.

Summer Staff will receive enhanced training on:• How to clean and disinfect cabins, bathhouses, and other high traffic areas of camp.• How to practice and teach campers the importance of hygeine behaviors (listed under camper

orientation) in a fun but informative way.Throughout the summer, Summer Staff will be restricted from traveling into surrounding communities except for trips to stores for essential goods. Summer Staff will wear a mask when entering any business during their limited time off the property.

CAMPER ORIENTATIONOn the first day of every session, campers will learn and review the importance of the following practices in a fun but informational way:• Proper handwashing practices• Covering mouth and nose when sneezing or coughing• Not sharing bathroom products• Not eating or drinking after anyone• Physical distancing from campers in other groupsWe will post signage in highly visible locations that reinforce these important practices.

PROMOTE A PROTECTED ENVIRONMENTWe will promote a protected environment by requiring that any camper showing serious symptoms, as determined by an on-site health professional, be picked up by their parents or other authorized individuals. Until then, campers with such symptoms will sensitively and kindly be kept in isolation. Campers unfortunately will not be able to return to their session if they have to leave for any illness of any kind.

8

Page 10: GUIDING YOUR PREPARATION FOR A ONE WEEK SESSION · • Staggered arrival of campers to Camp Deer Run. Each camper family will receive a designated check-in time. Your camper’s check-in

COVID-19 PREVENTIONDAILY SCREENINGAll campers and staff will be screened daily by our Camp Nurses for any new or worsening symptoms of COVID-19, including having their temperature taken. This will take place each morning before Breakfast as the campers arrive and line up outside the mess hall.

HAND HYGIENEOne of the most important precautions in preventing disease of any kind is proper hand hygiene. For this reason, hand sanitizer gel will be placed at the entrance and exit to every cabin and building at Camp Deer Run and campers will be encouraged to ‘Gel In, Gel Out,’ meaning to use hand sanitizer every time they enter and exit a building. Additionally, all campers will be asked to sanitize their hands before every Canteen, before and after every mealtime, and in between all activities.

CAMPER GROUPSAs always, campers will be divided into groups of 4 cabins per group, two girls’ cabins and two boys’ cabins. Every summer at CDR we have five camper groups. This summer, in keeping with the Texas Government Guidelines for overnight camps, each group will practice physical distancing from the other groups. Activities that typically involve the whole camp like worship, hymn time, and silly songs will be modified or moved out of the Rec Hall and into the Pavilion or another outdoor area where more distance between groups can be maintained. Campers will sit with their groups so to maintain a safe distance from other camper groups while still singing and worshiping together. Groups will be dismissed individually so that groups do not intermingle as they go on their way.

LIMITING EXPOSUREWe are implementing the following measures to limit the risk of exposure to our campers and staff from

the outside world during camp.• Visiting: This summer we will not have any visiting opportunities during any camp session. There will be

no visitors to the camp unless necessary for camp operations, such as food delivery.• Mail: We will not deliver mail of any kind during our sessions this summer. This also includes our usual

“email your camper” program. Instead, we encourage you to write notes labeled for each day and leave them in your camper’s bags.

• Non-Resident Staff: Office staff and kitchen staff do not live on site during the summer. As such, they will be required to practice physical distancing from all campers and summer staff. They will also be screened daily upon arrival for any symptoms of COVID-19 and have their temperatures taken.

• Day Camp Cancelled: This summer we will not have Pee Wee campers coming into camp from various locations each day for our Day Camp program.

HEIGHTENED CLEANING AND DISINFECTING STANDARDSHygiene and proper sanitation are always a priority throughout our summer program, but we recognize that this summer it is especially important. We will be enhancing our cleaning and disinfecting efforts in the following ways:• Cabin cleanup is a part of every camper’s daily schedule. This year, however, cabin cleanup will go

further than sweeping the floor, taking out the trash, and making the beds. Every day, staff will also sanitize all major contact points like door handles, handrails, bunk bed ladders, etc. Cabins will be checked every day for cleanliness by the Program Director or Head Women’s Counselor.

• Bathhouses will be cleaned and disinfected three times per day. We will have several staff members every session whose entire job is to maintain a sanitary environment in the bathhouses. Peak usage times, such as first thing in the morning and right before bed, will be staggered to avoid crowding, and all surfaces will be sanitized between each group.

9

Page 11: GUIDING YOUR PREPARATION FOR A ONE WEEK SESSION · • Staggered arrival of campers to Camp Deer Run. Each camper family will receive a designated check-in time. Your camper’s check-in

COVID-19 PREVENTIONFOOD SERVICE AND MEAL TIMESWe are taking extra measures in our foodservice and at meal times in order to protect campers and staff.

• Everyone will sanitize their hands before entering and upon exiting the Mess Hall• We will alter the way food is served to eliminate or reduce contact of frequently touched objects• All meals will be served on disposable dishes and with disposable utensils that will be discarded after

use to avoid any germs being spread through dishes.• Camper Groups will not eat in close proximity to each other.• Tables and chairs will be sanitized fully after every use.

RESPONSIVE ISOLATION PROTOCOLAs always, there will be a licensed healthcare professional on-site at all times for every session. Medical attention will be available 24/7 for any camper health concerns. Our medical staff will be specifically trained to recognize symptoms of COVID-19 and make the proper response.

Our Medical staff will work in partnership with the Summer Staff to constantly monitor the health of our campers. They will act quickly to identify, contain, and treat any camper or staff with any health issues or illnesses.

We have prepared safe and comfortable isolation areas for any camper or staff member that shows signs or symptoms of communicable diseases, like COVID-19. We will assess the camper or staff member and respond appropriately to their situation.

We will communicate closely with the camper’s family as assessments are made and responses are enacted.

If we are informed that a camper or staff has tested positive for COVID-19 during or shortly after their camp session, we will notify all parents/guardians of campers in that session as soon as possible. If we receive this information during a session and you would like to pick up your camper early, we will do everything we can to honor that decision and facilitate an easy and safe pick-up.

Visit www.campdeerrun.com/covid19 for more information and for any new updates.

10

Page 12: GUIDING YOUR PREPARATION FOR A ONE WEEK SESSION · • Staggered arrival of campers to Camp Deer Run. Each camper family will receive a designated check-in time. Your camper’s check-in

PLEASE CONTACT US IF YOU HAVE ANY QUESTIONS AS YOU PREPARE FOR CAMP!

Camp Office: 903-629-7165Email: [email protected]

SEE YOU SOON!