Guidelines for Implementation of the Annual Quality ......1 Guidelines for Implementation of the Annual Quality Assurance and Enhancement and Committee Cycle 2019-20 Version 1: 24

1

Guidelines for Implementation of the Annual Quality Assurance and Enhancement and Committee Cycle 2019-20

Version 1: 24 June 2019

These Guidelines provide an indicative overview of the key elements of the University’s Annual Quality Enhancement and Committee Cycle. Please ensure that all dates are confirmed from the University Academic Calendar.

Semester 1

Undergraduate Assessment, Examinations and Quality Processes

Postgraduate Assessment, Examinations and Quality Processes

University, Faculty & Departmental Processes/Committees

24 Aug UG SAP Exams

Sat 24

Faculty Staff Development Coordinators - Circulate faculty annual programme of workshops for Semester 1 (w/b 24 Aug)

Sun 25

Mon 26

Tue 27

Wed 28

Thu 29

31 August

Sat 31

Islamic New Year

Sun 01

Mon 02

UG: S1 CW briefs to UK validating partners – Deadline

SAP IP submission deadline University Registrar feedback on SAP

AMC

Tue 03

Invitation to students SAP AMC Executive Group – 12.00 to 14.00 New staff induction

Wed 04

UG-SAP IP & AMC Panels New staff induction

Thu 05

UG-SAP IP & AMC Panels

07 Sept

Sat 07

SAP Examination Boards PG-S3 Examinations

FTLC Meeting (W/B) Teaching – Arrangements for

start of teaching 19/20 Student induction – Including

arrangements for induction for each degree year

2




External Examiners - Responses to EE Reports

19/20 Quality Cycle – Deadlines for S1

APR completion University & Faculty Teaching

and Learning Strategic Plan - Priorities 2019/20 including sharing good practice

Library, eLearning & Staff Development - Updates

Departmental Team Meetings (W/B)

Sun 08


Mon 09


Tue 10

SAP Examination Boards

Wed 11

UG - SAP Transcripts PG S3 IP/AMC claims/cases submission deadline

Staff development day

Thu 12

UG - SAP Inquiry Submission Deadline

14 Sept Prep Year Student Induction

Sat 14

Prep Year student induction

Sun 15


UG - SAP Appeals deadline

Mon 16


UK validating university to provide feedback on S1 coursework briefs

PG S3 IP/AMC panels

Tue 17


UG - SAP Appeals Committees

PG – S3 PEB meetings

Wed 18


UG SAP Appeals Committee

UTLC - 11.00 -13.00 Start of teaching 19/20 Student Induction and Personal

Tutoring Responses to EE Reports 19/20 Annual Quality

Enhancement Cycle APR scrutiny and approval

process University Teaching and Learning

Strategic Plan - Priorities 2019/20 including sharing good practice

Thu 19


UG SAP Appeals Committee

PG S3 transcript online

3




21 Sept UG Teaching Week 1

Sat 21

UG - Start of S1 UG teaching APR preparation begin

Sun 22

PG S1 student registration

Mon 23


Tue 24

PG S1 student registration University Board 12:00-14:00

Wed 25


Thu 26


28 Sept UG-S1 Teaching Week 2

Sat 28

PG - Start of S1 PG teaching

Sun 29

Mon 30

Q&V provide UG programmes with APR data Including 3 Year Achievement and Progression Data

Tue 01

Executive Group 12:00-14:00

Wed 02

Q&V provides programme teams with APR data

Thu 03

05 Oct UG Teaching Week 3

Sat 05


Sun 06

Armed Forces Day

Mon 07

Staff Development Committee 11.00-13.00

Fourth Staff Appreciation Day

Tue 08

UG-Selecting / Changing Major or Optional Modules Deadline

Senate meeting

Wed 09

Thu 10

PG: Drop/add modules - Deadline Preparatory Year Committee 11.00-1.00 Induction - Review of student

induction and S1 arrangements 19/20 Annual Quality

Enhancement cycle – Key dates APR & Action Plan – Completion

4




At risk students – Identification and support including assessment and attendance issues

Teaching and Learning - Priorities including sharing good practice


Sat 12

FTLC meeting (WB) APRs - Scrutiny of APRs and

Action Plans Assessment – Including

arrangements for review and submission of S1 exams to UK validating universities


Library, eLearning & Staff Development – Updates

Quality Enhancement – Approaching priorities & deadlines

Sun 13

Mon 14

Tue 15

Wed 16

APR Submission to UTLC

Thu 17

Q&V to send revised student lists to LSBU


Sat 19

UG - SSLC (W/B)

Sun 20

UTLC – 09.30 -11.30 APRs - Scrutiny of APRs and

Action Plans Research Committee

Mon 21

Tue 22

Wed 23

APR submission to Q&V - Deadline

Thu 24

26 Oct

Sat 26

5




UG Teaching Week 6

Sun 27

Mon 28

LSBU/BUE Management meeting

Tue 29

LSBU/BUE Management meeting

Wed 30

Thu 31

02 Nov UG Teaching Week 7

Sat 02


Sun 03

Mon 04

S1 final exam papers S2 & resit papers & model answers to UK validating universities (all degree years) – Deadline

Tue 05

LSBU Link Tutor visit Executive Group – 12.00 to 14.00

Wed 06

LSBU Link Tutor visit

UTLC - 11.00 -13.00 University Teaching and Learning

Strategic Plan - Priorities 2019/20 including sharing good practice

At risk students – Faculty reports on actions taken

Assessment – Including arrangements for double marking and moderation and revision arrangements for students

Thu 07

LSBU Link Tutor visit


Sat 09

FTLC meetings (W/B) SSLC – Issues & actions Faculty Teaching and Learning

Priorities – Action Plan including sharing good practice

Assessment – Including arrangements for double marking and moderation and revision arrangements for students

Library, eLearning & Staff Development – Updates


Sun 10

Prophet’s Birthday

6




Mon 11

APR Review Meeting 10:00-12:00: Civil 13:30-15:30: CEM

Tue 12

Senate Meeting 12:00-14:00

Wed 13

APR Review Meeting 10:00-12:00: Electrical 13:30-15:30: Computer Engineering

Thu 14


Sat 16

Sun 17

Mon 18

APR Review Meeting 10:00-12:00: MECH 13:30-15:30: ARCH LSBU Link Tutor Reports to BUE

Tue 19

Wed 20

APR Review Meeting 10:00-12:00: CHEM 13:30-15:30: PEGT

Thu 21

PG: Deadline to withdraw modules

Preparatory Year Committee - 11.00-13.00 Teaching and Learning - Priorities APR & Action Plan – Review IAGS - Report on At risk students – Report on


Sat 23 FTLC (W/B)

Faculty Teaching and Learning Priorities – Action Plan

Library, eLearning & Staff Development - Updates



Sun 24

Mon 25

APR Review Meeting 10:00 - 12:00: Business Administration 13:30 - 15:30: Economics

7




Tue 26

University Board 12:00-14:00

Wed 27

APR Review Meeting 10:00 - 12:00: Political Science 13:30 - 15:30: ICS

Thu 28


Sat 30

UG - S1 module evaluations (W/B) Faculty Councils (W/B): Students’ attendance review

Sun 01

Mon 02

UK validating universities feedback on S1 Exams

APR Review Meeting 10:00 - 12:00: CMM 13:30 - 15:30: Dentistry

Staff Development Committee - 11.00-13.00

Tue 03

Executive Group – 12.00 to 14.00

Wed 04

APR Review Meeting 10:00 - 12:00: English Language & Literature. 13:30 - 15:30: Psychology

Thu 05

APR Review Meeting 10.00-12.00 Pharmacy 13:30-15:30: Nursing

07 Dec UG Teaching Week 12

Sat 07

Graduation Board of Trustees Meeting

Sun 08

Graduation

Mon 09

Graduation

Tue 10

Wed 11

APR Review Meeting 10:00 - 12:00: Law

Thu 12

S1 Last day of UG teaching UG S1 Exam schedule online

14 Dec TW 12/ UG Revision Period

Sat 14

Sun 15

Research Committee

8




Mon 16

Tue 17

University Board: 12:00-14:00

Wed 18

Thu 19

PG -S1 Final exam schedule published

21 Dec

Sat 21

Sun 22

Mon 23

Tue 24

Western Christmas

Wed 25

Western Christmas

Thu 26

Boxing Day

9

Semester 2




28 Dec UG - S1 Exams

Sat 28

Sun 29

Mon 30

Tue 31

Wed 01

New Year

Thu 02

04 Jan 2020 UG - S1 Exams

Sat 04

UG - S1 exams Departmental Team Meetings (W/B)

Sun 05

UG - S1 exams

Mon 06

6/7 – No exams

Tue 07

UG - S2 Coursework assessment briefs to UK validating universities

Eastern Christmas Day

6/7 – No exams

Wed 08

Thu 09

11 Jan UG-S1 Exams

Sat 11

Sun 12

Mon 13

Tue 14

Wed 15

Thu 16

18 Jan UG-S1 Exams

Sat 18

PG-S1 Study Period - Begin

Sun 19

PG-S1 Study Period Epiphany Day

Mon 20

PG-S1 Study Period

10




Tue 21

PG - S1 Examination - Begin

Wed 22

Thu 23

25 Jan UG Students Mid-Year Break Military Training

Sat 25

PG - S1 Examinations begin Revolution Day

Sun 26

UG Deadline for S1 IP submission

Mon 27

AMC cases reviewed by University Registrar

Tue 28

Feedback by the University Registrar on AMC cases

Wed 29

Thu 30

Deadline for S1 mark entry

AMC S1 - Invitation to students

01 Feb Students Mid-Year Break Military Training

Sat 01

S1 Moderation meetings

Sun 02

UK Validating Partners Feedback on S1 Coursework brief

S1 Moderation meetings

Mon 03

S1 Moderation meetings PG - S1 IP & AMC cases submission deadline

Tue 04


Wed 05

UG-S1 IP & AMC Panels

UTLC - 11.00 -13.00 SSLC – Report on S1 issues &

actions Faculty Teaching and Learning

Priorities – Reports on Action Plans including sharing good practice

APR Report Programme and module

changes – Arrangements for completion of programme module changes including employability


11




Thu 06

UG-S1 IP & AMC Panels

SRS Mark entry closed

PG - S1 IP & AMC panels

08 Feb UG- S2 Teaching Week 1

Sat 08

UG- Start of S2 Teaching

Sun 09

UG-S1 Examination Boards

Mon 10


Tue 11


Wed 12


Thu 13

UG-S1 Examination Boards PG - S1 PEB Meeting

15 Feb UG – S2 Teaching Week 2

Sat 15

Sun 16

Mon 17

UG S1 transcripts online PG - S1 Transcripts online Staff Development Committee 11:00 - 13:00

Tue 18

PG - S2 Student registration Senate meeting 12:00-14:00

Wed 19

PG - S2 Student registration

Thu 20

PG - S2 Student registration

22 Feb UG- S2- Teaching Week 3

Sat 22

PG - S2 Start of Teaching WB FTLC Meeting

WB DPT/Prog Team Meetings

Sun 23

Research Committee

Mon 24

Tue 25


Wed 26

Optional modules/ ICS DY2 specialisation selection deadline

Thu 27

UG - S1 deadline for student enquiry Prep Year Committee 11:00 - 13:00

29 Feb UG- S2 Teaching Week 4

Sat 29

Sun 01

12




Mon 02

Tue 03


Wed 04

University Registrar to review UG-S1 appeals

Thu 05

PG - S2 deadline drop and add modules

07 Mar UG Teaching Week 5

Sat 07

WB SSLC

Sun 08

Mon 09

Tue 10

UG - S1 Academic Appeals Committee

Wed 11


Thu 12


14 Mar UG-S2 Teaching Week 6

Sat 14

Sun 15

Mon 16

Tue 17

Wed 18

Thu 19

21 Mar UG-S2 Teaching Week 7

Sat 21


Sun 22

Mon 23

Tue 24

S2 Exams to UK validating universities

Wed 25

UTLC Meeting - 11.00 to 13.00

Thu 26

13




28 Mar UG Teaching Week 8

Sat 28

Sun 29

Mon 30

Tue 31

Wed 01

Thu 02

04 April UG-S2 Teaching Week 9

Sat 04

Sun 05

Mon 06

LSBU/BUE Management Meeting

Tue 07

LSBU Link Tutor Visit Executive Group 12.00-14.00

Wed 08

LSBU Link Tutor Visit

Thu 09

LSBU Link Tutor Visit


Sat 11

WB FTLC Meetings


Sun 12

Mon 13

Tue 14

Wed 15

Thu 16

PG - S2 Deadline Withdraw modules


Sat 18

WB S2 Student Module & Programme Evaluation

WB Faculty Councils Review Students Attendance

Sun 19

Mon 20

Sham El Nessim

14




Tue 21

UK validating partners’ feedback on exams

LSBU Link Tutors reports to BUE


Wed 22

Staff Development Committee 11:00 - 13:00

Thu 23

UG - S2 Exam schedule published

Preparatory Year Committee Meeting 11.00 to 13.00

25 April UG-S2 Teaching week 12 Ramadan

Sat 25

Sinai Liberation Day

Sun 26

Research Committee

Mon 27

Deadline for sending barring letters

Tue 28

University Board 12.00-14.00

Wed 29

S2 Exams Schedule Published

Thu 30

02 May UG Exams- Revision week starts Ramadan

Sat 02

WB DPT/Prog Team Meeting

Sun 03

Mon 04

Tue 05

Wed 06

UTLC 11.00-13.00

Thu 07

Submission of programme and module changes to UK validating partners

9 May UG-S2 Exams start

Sat 09

Sun 10

Mon 11

Tue 12

Wed 13

UG - S2 Exams Start

15




Thu 14

PG - S2 Final exam schedule published

16 May UG Exams Ramadan

Sat 16

WB FTLC Meetings

Sun 17

Mon 18

Tue 19

Wed 20

Thu 21

23 May

Sat 23

Eid Al Fitr

Sun 24

Eid Al Fitr

Mon 25

Eid Al Fitr

Tue 26

Eid Al Fitr

Wed 27

Thu 28

30 May Exams

Sat 30

Sun 31

Mon 01

Tue 02

Executive Group 12.00-14.00

Wed 03

Thu 04

S2 IP submission deadline

06 June Military Training

Sat 06

Sun 07

S2 AMC cases to be reviewed by University Registrar

16




Mon 08

University Registrar feedback on S2 AMC

Tue 09

S2 mark entry deadline Executive Group – 12.00 to 14.00

Wed 10

S2 AMC invitations to students

S2 moderation meetings

Thu 11

S2 moderation meetings


Sat 13

PG Study Period

Sun 14

Submission of graduation projects/dissertation deadline

PG Study Period

Mon 15

Feedback from UK validating partners on programme and module changes

PG Study Period

Tue 16

PG - S2 examinations begin

Wed 17

UTLC 11.00-13.00

Thu 18

SRS mark entry closed for all modules


Sat 20

Sun 21

UG S2 IP & AMC panels

Mon 22


Tue 23


Wed 24

Thu 25

PG - S2 IP & AMC claims submission deadline


Sat 27

UG - S2 Examination Boards begin

Sun 28

Research Committee

Mon 29


Tue 30

30 June Revolution Day

17




Wed 01

PG - S2 PEB Meeting

Thu 02

PG - S2 Transcripts online

04 July Military Training

Sat 04

Sun 05

PG - S3 Student Registration

Mon 06

UG - S2 Transcripts online PG - S3 Student Registration

Tue 07

PG - S3 Student Registration Executive Group 12:00-14:00

Wed 08

PG - S3 Student Registration UTLC - 11.00 to 13.00

Thu 09

S2 student enquiry & appeals deadline PG - S3 Student Registration


Sat 11

PG - S3 Start of teaching

Sun 12

Mon 13

Staff Development Committee 11.00-13.00

Tue 14


Wed 15

UG Appeals Committees Final submission of Programme and

module changes to UK validating partners

Thu 16

UG Appeals Committees

Faculties send approved inquiries to Q&V


Sat 18

Sun 19

Mon 20

Tue 21

Wed 22

Thu 23

23rd Revolution Day

18




25 July

Sat 25

Sun 26

Mon 27

Tue 28

Wed 29

Thu 30

Arafat Day

01 August

Sat 01

Eid Al Adha

Sun 02

Eid Al Adha

Mon 03

Eid Al Adha

Tue 04

Wed 05

Thu 06

PG-S3 Withdraw modules – Deadline

8 August UG Course work resubmission

Sat 08

Sun 09

Mon 10

Tue 11

Wed 12

Thu 13

PG: S3 deadline withdraw modules

15 August UG Resit Exams

Sat 15

UG-SAP Exams

Sun 16

UG-SAP Exams

Mon 17

UG-SAP Exams

Tue 18

UG-SAP Exams Research Committee

19




Wed 19

UG-SAP Exams PG: S3 final exam schedule published

Thu 20

Islamic New Year

22 August UG Resit Exams

Sat 22

UG-SAP Exams

Sun 23

UG-SAP Exams

Mon 24

UG-SAP Exams

Tue 25

UG-SAP Exams

Wed 26

UG-SAP Exams

Thu 27

UG-SAP Exams

29 August

Sat 29

UG-SAP Exams

Sun 30

UG-SAP Exams

Mon 31

UG-SAP Exams

SAP IP Submission Deadline

SAP AMC Cases to University Registrar

Tue 01

UG-SAP Exams

Coursework briefs to UK validating partners

• Executive Group 12:00-14:00

Wed 02

SAP AMC cases to University Registrar

Thu 03

SAP IP submission deadline

University Registrar Feedback on SAP AMC

05 Sept

Sat 05

PG -S3 examinations begin

Sun 06

SAP – AMC invitations to students

Mon 07

New staff induction

Tue 08

New staff induction


Wed 09

SAP IP & AMC panels

Staff Development Day

20




Thu 10

SAP IP & AMC panels PG- S3 IP 7 AMC submission deadline

12 Sept Prep Year Student Induction

Sat 12

20/21 Prep Year Student Induction – Start

SAP Boards begin

Sun 13

Mon 14

Tue 15

Wed 16


Thu 17

PG – S3 PEB meetings

19 Sept UG-S1 Teaching Week 1

Sat 19

UG-New Academic Year 2020/2021

Sun 20

UG SAP transcripts online PG - S3 Transcripts online

Mon 21

PG -S1 Student registration

Tue 22

UG SAP inquiries & appeals submission deadline

PG -S1 Student registration University Board 12:00-14:00

Wed 23

SAP Appeals Committee PG -S1 Student registration

Thu 24

SAP Appeals Committee PG S1 student registration

26 Sept UG –S1 Teaching Week 2

Sat 26

PG S1 start of teaching

Documents

Guidelines for Implementation of the Annual Quality ......1 Guidelines for Implementation of the Annual Quality Assurance and Enhancement and Committee Cycle 2019-20 Version 1: 24