GUIDELINE for Element 4.1 (a), (b ), (c) Hazard Identification · WORKSHEET – Hazard Analysis Element 4 – Health & Safety Standards and Procedures Below is an example of how to

Element 4 – Health & Safety Standards and Procedures

GUIDELINE for Element 4.1 (a), (b), (c) Hazard Identification Management needs to identify and eliminate workplace hazards. This includes knowing how to do a health and safety analysis, what to do after completion of the analysis, and how to implement and communicate safety information. The purpose of the Hazard Analysis is to ensure all employees are protected against health and safety hazards, and work in a healthy and safe environment. Results can include:

Increased knowledge of the dangers inherent in the tasks of employees. Enhanced safety awareness and improved safety dialogue and communication

amongst employees. Improved focus for workplace safety inspections. Improved risk management leading to increased accident prevention. Compliance with the Occupational Health and Safety Act.

Recognizing and assessing hazards is the first step to controlling or eliminating risk. Methods of doing this include observation and reporting, inspection, task analysis, and trend identification. Factors that contribute to making a job hazardous are identified as (also known as PEMEP):

People (training), Equipment, Materials, Environment and Process (the way the work is done).

The degree of hazard or risk can be estimated using knowledge of the potential for a major injury (severity) and knowledge of probability of occurrence (For example: an inexperience worker or a new job). Note: To comply with all requirements of this element ensure that: Step 1: Identify hazards (see Element 4.1(a))

Step 2: Rate for loss potential, identify and implement controls (see Element 4.1(b))

Step 3: Develop documents for those hazards that have a major loss potential. The documentation must include:

Safe Operating procedure(s) Training on controls (see Element 4.1(c))

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How to do a Hazard Assessment 1. Select a job, occupation or common hazard. Ideally, you should start with an item that has been

identified as a health and safety problem. For instance, jobs where accidents occur frequently or result in serious injuries should be a priority. Jobs in high hazard areas, such as where people work alone, where consequences of an accident are severe such as major injury or fatality, jobs where workers have voiced concerns or had work refusals or newly established jobs as due to lack of experience in these jobs, hazards may not be evident or anticipated.

2. Break each task down into steps. Describe and list each step in sequence. 3. Identify the risk factors at each step. Beside each task, write down the materials, equipment,

processes and environmental factors involved that could cause an accident or health effects. People factors may also be relevant.

4. Identify the hazards associated with each task/factor combination. Systematically go through

every risk factor for every task, and consider what specific hazards might be involved. Make a list of both health and safety hazards.

5. Assess the hazard. Evaluate the degree of risk, that is the extent to which the hazard is likely to

cause loss of life, permanent disability or serious injury as well as the probability of occurrence. When considering health hazards, you can consider the number of persons exposed and the duration of exposure. Where there is exposure to hazardous chemical, biological or physical agents, you will need to include workplace and personal exposure monitoring to ensure that exposures do not exceed regulated or recommended limits.

6. Identify controls. Identify procedures or modifications needed to eliminate or control the

hazards. This may require changes to people factors, equipment, materials, procedures, tools, systems or processes.

7. Validate the analysis. Implement the needed controls, and then validate the analysis by

observing the task in operation. Make sure that new hazards have not been introduced. Get feedback from the employees performing the job to see how the hazard controls work.

8. Evaluation. Assess the need to repeat the analysis. The hazard analysis should be reviewed

every three years or sooner, if necessary. For example: if injuries occur, the job changes in any way, or new equipment is instituted, then you should consider conducting a Hazard Analysis.

WHAT DO YOU DO ONCE YOU HAVE COMPLETED YOUR HAZARD ANALYSIS? Once you have validated your hazard controls, you need to develop safe work procedures.

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These procedures must be communicated to all employees who are or will be performing the job or task.


Below is an example of how to fill in the worksheet.

WORKSHEET – Hazard Analysis Job title /occupation / common hazards in a work environment Order Picker Analyzed by: John Idnc Date: 5 Feb 05 Reviewed by: JHSC and 3 of 5 Order pickers Date: 28 Feb 05 Approved by: Joe Safety, President Date: 15 Apr 05

Job Steps Identified Hazards Risk Level Controls

1. Fold cardboard into box. Cuts C (Low) Cut resistant gloves

2. Place box on table. Heavy lifting B(Medium) Use mechanical lifting devices or ask for assistance

3. Take 4 books from shelf. Reaching B (Medium) Use an appropriate step stool for the height.

4. Place books in box. No hazard identified N/A N / A

5. Taping boxes shut. Repetitive wrist action C (Low) Job rotation Take breaks, do different task(s)

6. Place box on automated conveyor Entanglement A (High)

Guard placed on automated conveyor or change rollers to belt format

Some controls can include: Preventive maintenance Procedures Training Personal Protective equipment

Job rotation Engineering Pre-shift inspection

Important Reminder

Element 4.1 (c) requires the company develop safe operating procedures for the activities that involve a major (A category) hazard. See the audit document under guidelines for more details. Inform and instruct workers performing the activities that include the major (A category) hazard.

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Filling in this column meets 4.1(a)

Filling in these 2 columns meets 4.1(b)


SAMPLE- Hazard Analysis Worksheet A Hazard Analysis worksheet will be completed for each job / occupation / common hazards in a work environment.

WORKSHEET – Hazard Analysis Job title /occupation / common hazards in a work environment Analyzed by: Date: Reviewed by: Date: Approved by: Date:

Job Steps Identified Hazards Risk Level Controls

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

For all hazards rated A (Major) a Safe Operating procedure must be developed and all staff exposed to the hazard must be trained. The original copy will be filed with the Health and Safety Co-ordinator. A copy will be kept with the Shift Supervisor.

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These forms must be available for the JHSC to review during inspections.


Important Reminder A hazard analysis should involve the workers who perform the job as well as their supervisors. Health and safety specialists should also participate. People familiar with the job should be asked about events that may affect normal operations. Equipment breakdowns, shift changes, or other intermittent events may lead to a sequence of steps different from the one being analyzed. By including their feedback, you are demonstrating that the workers have a say in their job and are more likely to get buy-in to the safe work procedures that are implemented. Explain the purpose of the hazard analysis to ensure full co-operation and participation of the employee. Assure the employee that the purpose is to make the job safer and not an evaluation of their work performance. Observe jobs during normal working hours and situations. For example, if the job is normally done on the night shift, perform the analysis at night.

The following steps are required to conduct a Hazard Assessment, leading ultimately to the determination of level of risk for all hazards: Identify Hazards

Identify activities/processes that have potential for injury/illness and identify specific hazards that exist in these processes/activities. All areas and facets of the workplace are required to be reviewed for the identification of hazards.

Hazard Types:

Biological bodily fluids, blood, plants, fungi, moulds, viruses, parasites

Chemical compressed gases, flammables, controlled substances Ergonomic tasks that have repetition, force, duration, awkward body postures,

Physical noise, weather, heat, cold, radiation, vibration Psychosocial customer threats Safety housekeeping, inadequate machine guarding, material handling Hazard Sources: People actions Equipment tools, production equipment Material raw materials, chemicals Environment noise, air quality

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Processes combination of the above.


Resources that could be used in conducting a hazard assessment:

Legislation Existing practices and procedures Industry best practices Normal and abnormal operations Previous accident reports Physical inspection of the workplace Brainstorming – “ask what if…” Employee knowledge – unsafe conditions, known hazards

Rate the risk of the hazard as if the controls were not in place. The following classification system could be used to assess the level of risk for all hazards:

Class A (major) = high risk (immediately dangerous to life and health). Class B (moderate) = medium risk (medium term potential for non-life threatening injury

or illness) Class C (minor) = low risk (long term potential for slight injury or illness).

Timeframes for implementation of hazard controls:

Class A (major) = immediately Class B (moderate) = as soon as possible (example within 2 weeks) Class C (minor) = timetable to be determined by management, in consultation

with health and safety representative or committee. Workwell requires that all Class A risks /hazards have safe operating procedures and training completed for workers exposed to these hazards [element 4.1(c)]. The hierarchy in which controls should be considered are:

Elimination (stop what’s creating the hazard) Substitution (replace with something less likely to harm/damage) Isolation (separate what can be harmed/damaged from the hazard) Engineering (change the way of doing what is creating the hazard) Administrative (reduce exposure to the hazard)

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Element 4 - Health & Safety Standards and Procedures

SAMPLE using TEMPLATE 1

Title: 4.2(a) Injury / Illness Reporting Date of Issue: July 2005

Approved by: John Idnc Review / Revise Date: July 2007 May 1, 2006 – no changes

Location: all facilities including company owned / leased vehicles

PURPOSE To outline the requirements, methods and outcomes of reporting all occupational injuries and illnesses

SCOPE The following categories of injuries and illnesses will be reported, regardless of the nature or severity of the event: fatality property damage critical injury near miss lost time injury fire health care environmental release first aid occupational illness

Definition Injury: An event that results in physical harm to an employee. Illness: A deviation from the normal, healthy, state of the body

ROLES AND RESPONSIBILITIES Worker, Manager/Supervisor, First Aid Provider

Worker

A worker who sustains an injury or becomes ill as a result of workplace conditions or work activities must report the injury or illness to a supervisor immediately.

If, because of the nature of the injury or illness, an employee is unable to report, it is the responsibility of another worker, who happens to see the incapacitated worker, to immediately report the event to a supervisor.

Manager/Supervisor

Promptly ensure that first aid is administered. Ensure the worker receives medical treatment, if necessary. That such treatment is recorded in the first aid log. Ensure medical aid is received then a Form 7 must be completed within 3 days

(see Early and Safe Return to Work procedure for more information).

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Ensure rescue / response teams are notified, if necessary.

Element 4 - Health & Safety Standards and Procedures

Forward completed records and forms (originals) to the Health and Safety Co-ordinator immediately. A copy to be sent to Human Resources and one kept by the supervisor.

Maintain follow up contact with the injured worker. Any contact must be documented in the contact log.

Notify the appropriate company personnel at the first opportune moment. Initiate an injury / incident investigation (see 10.1 Injury / Incident Investigations), if

required First Aid Provider

Upon being informed of an injured or ill worker, go the first aid station or room and administer appropriate treatment.

Record all treatment or advice given in the first aid log. As necessary, will assist in ensuring that an injured or ill worker receives subsequent

medical attention, as required. Will accompany the injured worker to the hospital, docotr's office or home

(see transportation procedure). COMMUNICATION

This procedure is communicated to all managers, supervisors and employees through:

production meetings bi-weekly manager meetings postings on bulletin boards orientation of new employees coaching of employees found to have contravened this procedure.

Managers and supervisors are trained in their roles to administer this procedure regarding documentation, distribution and safe keeping of confidential material.

TRAINING Training sessions will provide information on appropriate response, such as first aid treatment, equipment lockout etc.

EVALUATION Worker compliance with the illness and injury reporting procedures are monitored regularly as part of an overall review of the OH&S program. The procedure will be reviewed annually.

REFERENCE MATERIALS OHSA sections 51 and 52 Regulation 1101 First Aid Employer’s Report of Injury / Disease (Form 7)

Important Reminder

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Employers need to ensure they include definitions in the procedure as these definitions have points attached specifically to them.



Title: 4.2(b) Hazard Reporting Date of Issue: July 2005

Approved by: John Idnc Review / Revise Date: July 2007 July 21, 2006 - reviewed, no changes

Location: all facilities

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PURPOSE

The purpose of this document is to outline a procedure to follow when reporting hazards.

SCOPE This procedure applies to all employees of the company and is to be used when a potential or actual hazardous condition/act is identified.

Definitions: Hazardous Condition / Act: Unsafe Act: Are behaviors, which could lead to an accident/incident. Examples of unsafe acts: can include using equipment in an unsafe or careless manner or

not using personal protective equipment as required. Unsafe Condition: Are circumstances, which could allow the accident to occur. Examples of unsafe conditions: can include inadequate, improper or lack of guarding,

slippery work surfaces, electrical grounding requirements not observed, containers that are not labeled.

STANDARDS / PROCEDURES When reporting a hazardous condition/act it must be done immediately, and where

warranted, using the Hazard Report form. An observed hazardous condition/act must be reported immediately to a supervisor. Using the Hazard Report form detail what actions will be initiated, by whom and when to correct

the hazard(s). All actions (responses) must be followed up to ensure they are completed.


ROLES AND RESPONSIBILITIES Supervisor

Is responsible to fill in the Hazard Report form with the assistance of the employee reporting the hazardous condition / act.

Is responsible to rate all hazards as major, moderate or minor hazards. To ensure that any hazardous conditions or acts are followed up on a timely basis. To ensure that all the action(s) are completed. To ensure that copies of the hazard report are distributed to the Health and Safety Co-

ordinator, and Co-chairs of the JHSC. Employee

Is responsible to report immediately to his/her supervisor, the existence of any hazard of which he or she is aware.

Will assist the supervisor with completing the Hazard Report form. Health and Safety Co-ordinator

Act as a resource for identifying hazards and may assist in implementation of controls Will follow-up with the supervisor and/or worker to ensure that all actions have been

completed. Review completed hazard reports to identify any other improvements, corrective action or

proactive initiatives.

COMMUNICATION / TRAINING Communication of the hazard reporting procedure will be done on an annual basis by the supervisor, during in house training sessions. The Health and Safety Co-ordinator will monitor use of the hazard report form and if needed training in its use will be provided to all employees. EVALUATION

Evaluation of this procedure and the hazard report form will be done on an annual basis.

FORMS

Hazard Report Form

REFERENCE MATERIALS

Occupational Health and Safety Act and applicable Regulations WSIB – Basic Certification manual

Important Reminder

Employers need to ensure they include definitions in the procedure as these definitions have points attached specifically to them.

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The Hazard Report form may be included with the accident investigation report sent to the Ministry of Labour when a critical injury occurs.


SAMPLE- Hazard Report Form

Reported by: __________________________________________________ Name of Employee: Reported to: Working Location: Date of Report: Report of Hazard: Location of hazard: Please describe hazard: Please describe safety issue: Rate Hazard Class using criteria listed below: Hazard Class “A” (major) High risk (immediately dangerous to life and health) “B” (moderate) Medium risk (medium term potential for non-life threatening injury) “C” (minor) Low risk (long term potential for slight injury or illness) If this is a repeat issue, whom have you reported it before: Recommendations (what, responsibilities, time frames): Actions taken/Responses given: Original to: Health and Safety Co-ordinator when all the recommendations are completed Copies to: President, Supervisor, JHSC co-chairs

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GUIDELINE for 4.2(c) Emergency Evacuation Plan An Emergency Evacuation plan is required to ensure that everyone knows his or her role and responsibilities. An emergency plan has to be developed and implemented to meet, at a minimum, the following standards:

Occupational Health and Safety Act (OHSA) Ontario Building Code Ontario Fire Code Municipal requirements (especially if hazardous materials are on-site) Environmental Protection Act

These are the guidelines from the Workwell audit document; your company must expand upon each bullet point in order to develop this health and safety procedure. A sample using template 2 for one type of emergency follows: Chemical Spill Each employer must identify the emergencies most likely to occur at their workplace including the external environment. The procedure must include the following that apply to your workplace:

Fire Power failure Gas leak Chemical spill Weather conditions Crime prevention Workplace violence, etc.

The emergency plan must include:

• Floor plan of the workplace • Exit route for all employees. • Employee assembly point(s). • Employee training requirements. (drills/ exercises) • Assigning and defining responsibilities such as: • Contacting the emergency response unit(s). • Accounting for employees (head count). • Greeting the emergency response unit(s) • Authorizing workplace re-entry.

Important Reminder Employers may consider working with the local fire department to assist in the design of their emergency plan. Employers are required to have site specific emergency plan(s).

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Title: 4.2(c) Emergency Evacuation - Chemical Spills Date of Issue: July 2005

Approved by: John Idnc Review / Revise Date: July 2007 January 12, 2006 – no revisions

Location: all locations In the case of a chemical spill the following steps must be taken: 1. Call for help, identifying the emergency as a chemical spill, alert co-workers or any

persons in the area. 2. Determine the type and size of the spill:

Liquid spill – contact the spill response team Liquid spill – gasoline: initiate evacuation procedure (see Evacuation procedure) Powder spill – clean up using the following steps:

1. Retrieve a spill kit from one of the 2 locations (see location 1 and 2 on floor plan), retrieve the MSDS from the binder by the spill kit.

2. Look up the chemical to determine the appropriate equipment needed to contain the spill.

3. Put on the personal protective equipment (jump suit, gloves, mask and glasses)

4. Trap the spill with the containment coil. 5. Put up the spill warning signs 6. Assist where requested by the spill response team, if applicable.

After the spill is cleaned up, trained employees must work with the spill response team when completing the chemical spill form. A copy of the chemical spill form [not included] is to be forwarded to the Co-chairs of the JHSC. The original is sent to the Health and Safety Co-ordinator by next business day.

Approval signature: John Idnc

Distribution to: all facilities Document to be posted: Yes

Notes: Chemical spills kits are identified by number on the floor plan.

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Resource: Flammable and combustible liquid Code NFPA 30 or the Ontario Fire Marshall’s office can provide assistance with the development of chemical and / or emergency plan.


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Chem

ical Sto

rage

Legen

d


GUIDELINE for Element 4.2(d) Emergency Equipment To ensure compliance to the Ontario Fire Code and that adequate emergency equipment is available the following will be available in every facility. A designated management person must be responsible to ensure the standard is met. These are the guidelines from the Workwell audit document. Your company must expand upon each bullet point in order to develop this health and safety procedure. An employer must have a complete list of all emergency equipment such as:

Fire extinguishers/ hoses Fire suppression system Pull stations Eye wash stations Deluge showers Fire exits Any other emergency equipment appropriate to the workplace. (self-contained

breathing apparatuses etc.) Ensure that the equipment required follows the Building Code, Fire Code and any municipal or relevant legislation. A documented review must incorporate the following:

Correct selection of equipment. Adequate number of equipment. Appropriate location of equipment. Training requirements for emergency equipment users. Checks, inspections, replacement and/ or calibration requirements

Samples of an emergency equipment list / log and Health and Safety Program Review follow.

Important Reminder The review process for the selection, number and location of emergency equipment must be documented.

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SAMPLE - Emergency Equipment List / Log

Type of Equipment Location Inspection Frequency Quantity Date of

inspection

Emergency Signs

Eye Wash stations or deluge shower

Chemical Storage Cabinets

First Aid kits

Fire Extinguishers

Fire Alarms

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SAMPLE - Health & Safety Program Review

Emergency Equipment

Reviewed by: Health and Safety Co-ordinator JHSC Review comments / recommendations On 15 April 2006, the JHSC reviewed the emergency equipment for selection, adequate number and adequate location. It was determined that the warehouse required a foam fire extinguisher not a water based extinguisher. As of 13 May 2006 the warehouse has a foam extinguisher installed by the shipper / receiver table. All designated staff were trained in the use of emergency equipment by the Oshkosh fire department on 20th April 2006. Copies of the training records are kept in the personnel files. During the April workplace inspection it was confirmed that the fire extinguishers were checked monthly and the annual emergency equipment inspections were complete. Date submitted to management: 31 May 2006

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Title: 4.2(e) Refusal to work Date of Issue: July 2005

Approved by: John Idnc Review / Revise Date: July 2007 May 3, 2006 – no revisions

Location: all facilities The Occupational Health and Safety Act (OHSA) states:

“A worker may refuse to work or do particular work where he or she has reason to believe that,

(a) any equipment, machine, device or thing the worker is to use or operate is likely to endanger himself, herself or another worker;

(b) the physical condition of the workplace or the part thereof in which he or she works or is to work is likely to endanger himself or herself; or

(c) any equipment, machine, device or thing he or she is to use or operate or the physical condition of the workplace or the part thereof in which he or she works or is to work is in contravention of this Act or the regulations and such contravention is likely to endanger himself, herself or another worker. R.S.O. 1990, c. O.1, s. 43 (3).

Extracted from the OHSA - Report of refusal to work (OHSA s43) (4) Upon refusing to work or do particular work, the worker shall promptly report the

circumstances of the refusal to the worker’s employer or supervisor who shall forthwith investigate the report in the presence of the worker and, if there is such, in the presence of one of,

(a) a committee member who represents workers, if any; (b) a health and safety representative, if any; or (c) a worker who because of knowledge, experience and training is selected by a

trade union that represents the worker, or if there is no trade union, is selected by the workers to represent them, who shall be made available and who shall attend without delay. R.S.O. 1990, c. O.1, s. 43 (4). Worker to remain near workstation.

(5) Until the investigation is completed, the worker shall remain in a safe place near his or

her workstation. R.S.O. 1990, c. O.1, s. 43 (5). Refusal to work following investigation (6) Where, following the investigation or any steps taken to deal with the circumstances

that caused the worker to refuse to work or do particular work, the worker has reasonable grounds to believe that,

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(a) the equipment, machine, device or thing that was the cause of the refusal to work or do particular work continues to be likely to endanger himself, herself or another worker;


(b) the physical condition of the workplace or the part thereof in which he or she works continues to be likely to endanger himself or herself; or

(c) any equipment, machine, device or thing he or she is to use or operate or the physical condition of the workplace or the part thereof in which he or she works or is to work is in contravention of this Act or the regulations and such contravention continues to be likely to endanger himself, herself or another worker, the worker may refuse to work or do the particular work and the employer or the worker or a person on behalf of the employer or worker shall cause an inspector to be notified thereof. R.S.O. 1990, c. O.1, s. 43 (6).

Investigation by inspector (7) An inspector shall investigate the refusal to work in consultation with the employer or a

person representing the employer, the worker, and if there is such, the person mentioned in clause (4) (a), (b) or (c). 2001, c. 9, Sched. I, s. 3 (11).

Decision of inspector (8) The inspector shall, following the investigation referred to in subsection (7), decide

whether the machine, device, thing or the workplace or part thereof is likely to endanger the worker or another person. R.S.O. 1990, c. O.1, s. 43 (8).

Idem (9) The inspector shall give his or her decision, in writing, as soon as is practicable, to the

employer, the worker, and, if there is such, the person mentioned in clause (4) (a), (b) or (c). R.S.O. 1990, c. O.1, s. 43 (9).

Worker to remain at a safe place pending decision (10) Pending the investigation and decision of the inspector, the worker shall remain at a

safe place near his or her work station during the worker’s normal working hours unless the employer, subject to the provisions of a collective agreement, if any,

(a) assigns the worker reasonable alternative work during such hours; or (b) subject to section 50, where an assignment of reasonable alternative work is not

practicable, gives other directions to the worker. R.S.O. 1990, c. O.1, s. 43 (10). Duty to advise other workers

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(11) Pending the investigation and decision of the inspector, no worker shall be assigned to use or operate the equipment, machine, device or thing or to work in the workplace or in the part of the workplace being investigated unless, in the presence of a person described in subsection (12), the worker has been advised of the other worker’s refusal and of his or her reasons for the refusal. R.S.O. 1990, c. O.1, s. 43 (11).


Idem (12) The person referred to in subsection (11) must be,

(a) a committee member who represents workers and, if possible, who is a certified member; (b) a health and safety representative; or (c) a worker who because of his or her knowledge, experience and training is selected by the trade union that represents the worker or, if there is no trade union, by the workers to represent them. R.S.O. 1990, c. O.1, s. 43 (12).

Entitlement to be paid (13) A person shall be deemed to be at work and the person’s employer shall pay him or

her at the regular or premium rate, as may be proper, (a) for the time spent by the person carrying out the duties under subsections (4)

and (7) of a person mentioned in clause (4) (a), (b) or (c); and (b) for time spent by the person carrying out the duties under subsection (11) of a

person described in subsection (12). R.S.O. 1990, c. O.1, s. 43 (13).


Distribution to: all facilities, Senior Management, JHSC Document to be posted: Yes

Important Reminder

Consider adding specific company details to this procedure. For example – how to contact the health and safety representative, who are the certified members; which management personnel attend a work refusal; who calls the Ministry of Labour.

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Flow charts alone are not acceptable to score the points for this element, if they do not include all the required elements for the right to refuse work (OHSA s43 and Workwell audit).



Title: 4.2(f) Lockout Date of Issue: January 2005

Approved by: John Idnc Review / Revise Date: January 2007 Jan 20, 2006 – reviewed, no changes


PURPOSE To ensure that all energy sources are: (a) isolated, and (b) effectively controlled prior to any work being done on or in close proximity to machinery or equipment.

SCOPE Applies to all workers involved in managing, administering or completing work on energized equipment. Applies to all energy sources: kinetic, chemical, potential, thermal, electrical, radiation. Applies to all firm facilities, including any and all contractors working in these facilities. DEFINITIONS – see page 83

PROCEDURES Sample procedures for isolation and control of energy sources include:

Responsibility Training Requirements Isolation Procedure for all Energy Sources Isolation of Electrical Energy Sources Isolation for Line-Breaking Isolation of Hydraulic or Pneumatic Systems Isolation of Confined Spaces Isolation of Nuclear Gauges

ISOLATION PROCEDURE FOR ALL ENERGY SOURCES Isolation of energy sources takes place before starting work on any machinery, equipment or process. Isolation of energy sources is a five-step process: Lock, Tag, Clear, Try and Release LOCK

The person in charge of the work will notify all affected personnel of the extent and duration of the shutdown of the machinery, equipment or process. The person in charge of the work will ensure that all machinery, equipment or process are shut down, locked and tagged. Each individual working on or near the equipment must place their assigned lock and tag at the lockout point(s). A lockout scissor clip may be required.

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Element 4 – Health & Safety Standards and Procedures TAG A tag must be securely attached to each lock. The tag used must be made of non-conductive material with the words “DO NOT OPERATE” written

on it, the name of the worker and the date of the lockout. CLEAR The person in charge of the work will clear the machinery, equipment or process of any hazards or

people TRY

Once the person in charge of the work is assured that all sources of energy are locked-out and tagged and all is clear, he will try to activate the equipment: 1. Make certain everyone stands clear, then have the equipment controls (push buttons,

switches, etc) operated to ensure the machinery or equipment or process will not activate; and

2. Ensure the machinery/equipment/process controls are returned to the off or neutral position immediately after the test, and

3. Relieve or restrain any residual or stored energy, and 4. Ground electrical energy stored in capacitors, and 5. Test with appropriate test equipment and visually check to determine energy sources

have been neutralized.

RELEASE

If it is assessed that everything is properly locked out, the person in charge will release the equipment for work to be done.

Equipment removed from service because of safety concerns must be locked, tagged, cleared and tried by the person in charge of the work to ensure it cannot be used.

The individual worker’s lock and tag must remain on any system that was rendered inoperable until such time that:

1. They complete the repair of the system and it is safe to operate or 2. They turn over responsibility for the system to another person, and the lock and tag of the

individual accepting the responsibility is properly affixed to the equipment. Workers coming on shift must place their personal locks on all the lockout points before the workers going off shift remove their locks. Alternatively, the supervisor may lock the lock-out points before workers going off shift remove their locks to ensure continuity of the lock-out until workers coming on shift can apply their personal locks.

LOCKS CAN ONLY BE REMOVED BY THE OWNER.

If an employee fails to remove a lock and tag and leaves the site, and can be reached, he may authorize the Plant Manager to cut off the lock. If the employee cannot be reached, the Plant Manager after checking that the equipment can be operated safely may authorize the removal of the lock and tag. A written record of such removal must be kept on file. The employee is to be contacted regarding his lock being removed at the earliest opportunity to ensure that he does not return to work on the equipment and not realize that his lock has been removed and the equipment may be energized.

STORED ENERGY HAZARDS

Can include electrical capacitance, batteries, spring-loaded devices, suspended weight, compressed air or gas. Each type of energy source requires an appropriate means of isolation.

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COMPLETION OF MAINTENANCE/REPAIRS

Upon completion of the maintenance/repairs, the person in charge of the work will make a final inspection to ensure that all repairs are completed; all guards etc. have been replaced. All personnel are informed prior to the equipment being re-energized. The locks are removed in reverse sequence (the last person to put on the lock will be the first to remove it and the first person to put on the lock will be the last to remove it) and the equipment brought on-line by the person in charge of the work.

EQUIPMENT REQUIRING SPECIFIC HANDLING

Some equipment may require a specific “Isolation” procedure to ensure all sources of energy are de-energised. The Plant Manager will ensure that they (equipment and machinery) are identified and an appropriate specific “Isolation” procedure is in place and followed.

MULTIPLE PERSON LOCKOUT Each person working on the machinery, equipment or process is responsible for locking out the

energy-isolating device. Multiple locks can be applied with scissor adapters. The first worker who applies the lock (must be an authorized company employee) must make sure

the lockout is effective and the equipment will not start. When each worker has finished maintenance, the worker removes only his or her own personal lock. The worker who removes the last lock (who is the worker who applied the first lock) should check that all workers are in the clear and that the equipment can be safely restarted.

MULTIPLE POINT LOCKOUT To effectively lockout equipment with multiple energy sources, lockout several energy-isolating

devices. An equipment, machinery or process specific lockout procedure will be required in order to identify

all the lockout points. ISOLATION OF ELECTRICAL ENERGY SOURCES

Electricity is the most common energy source that needs to be locked out.

For plugged in type of equipment, a personal lock is not necessary if the person doing the work keeps the plug in view and under control while working on the equipment. If the worker must leave the equipment, then a lock is required. Before doing any work, the worker must ensure that all moving parts have stopped and are secured.

For hard-wired equipment, the equipment or machine will need to be shut-off making sure that all moving parts have come to a complete stop.

ISOLATION BY MEANS OF START/STOP BUTTON OR OTHER CONTROL SWITCH OR PLCS IS NOT ACCEPTABLE.

PAY PARTICULAR ATTENTION TO ENSURE ALL MULTIPLE POWER SOURCES ARE IDENTIFIED AND INCLUDED IN ISOLATIONS.

Isolation of lighting circuits in fused panels can be achieved by removing the fuse and locking and tagging the lighting panel door closed.

It is preferred that an Electrician removes the fuse(s) to provide additional isolate of the system(s). Following isolation, the systems are to be locked and tagged.

© 2006 WSIB 79

WHEN OPERATING A POWER DISCONNECT SWITCH, EMPLOYEES MUST, LOOK AWAY FROM THE BOX, STAND TO ONE SIDE OF THE SWITCH BOX, ON THE SIDE OF THE HANDLE, AND USING THEIR LEFT HAND, OPEN OR CLOSE THE SWITCH.

Element 4 – Health & Safety Standards and Procedures ISOLATION FOR LINE-BREAKING

Line-breaking hazards include shock along the pipeline, which can result in a rupture; damage to flange faces; exposure to pressures, corrosive materials, hot steam or condensate; and danger from failing pipe sections once the pipeline integrity has been disturbed.

EVALUATION OF POTENTIAL HAZARDS

Maintenance and operating personnel shall inspect the job site prior to starting work. This inspection is for the purpose of developing a plan for the safe performance of the job. Evaluate all potential hazards associated with the job and plan the necessary precautions to prevent injury.

PREPARE THE JOB SITE

Regardless of the procedures to render the pipeline and connected equipment non-hazardous, all lines shall be treated as though they are under pressure. Scaffold shall be erected, where needed, with consideration given to an escape route. Barrier(s) shall be set up, as required, to keep unauthorized people away. Pipelines to be opened shall have additional supports provided so that the pipeline section does not fall when a flange, coupling, connector or joint is opened.

ISOLATION

The point where the equipment will be cut or parted shall be isolated by the nearest valve (closed and chain locked and tagged) on each side of the point of entry. Where pumps are involved, pump lockout procedure must be followed. Bleed all pressure (if any) from the isolated section of the pipeline. If the line being opened is connected to a common header, it may be necessary to lockout valves and blank off the downstream side as well. Never depend on check valves to prevent flow of contents in any pipeline.

DRAIN CONTENTS – BLEED PRESSURE

Pipelines and equipment shall be drained into suitable containers, rather than allowing the contents to run over the ground.

PERSONAL PROTECTION

The location of the nearest safety shower shall be known and tested by the personnel assigned to the work. Where safety showers are not readily accessible, temporary means shall be provided for emergency use purposes (e.g. portable plastic eyewash bottle).

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The type of PPE that shall be worn for breaking the first flange on a line or system will be dictated by the chemical contact hazard that may be present. PPE shall not be used to replace proper job preparation or safe work methods, but it shall be utilized to provide personnel with an added level of protection.

Element 4 – Health & Safety Standards and Procedures Regardless of the material, the individuals breaking any line must wear splash proof goggles. Where acids, caustic, other corrosives and hot fluids are involved, protective clothing such as PVC coat, pants, rubber boots, gloves, goggles and face-shield must be worn.

PIPELINE/PIPE FLANGE ENTRY

The point of entry into a line, or equipment containing hazardous material, shall be adequately sheathed, where practical, to prevent spraying or splashing of material. The studs on opposite sides of the flange shall be loosened first. Remove a series of studs and attach the first flange jack or wedge. Open the flange far enough to determine if any material remains in the pipelines. Always keep the body out of direct line of material that could be discharged from the open line. Remove the stud directly opposite the studs previously removed, once the pressure is relieved, and attach the second flange jack or wedge. Proceed to remove other studs, as necessary, following the same diagonal sequence. If nuts and bolts must be cut off, mechanically or with torch, and there is a possibility of the line or equipment being under pressure, each nut and bolt that is cut off shall be replaced with a new nut and bolt. Tighten before cutting off the next bolt.

CLOSE THE ENTRY Broken lines remaining in place shall have all openings blanked or capped off to prevent drips or spills. Removed sections of lines and equipment shall be handled cautiously until inspected and decontaminated. Mark each section of removed line and indicate previous content on the line/pipe. The pipe/line is now

presumed to be empty COMPLETE THE JOB

If contaminated lines or equipment are transferred to the maintenance shop for repairs, they shall be tagged, with a warning sign identifying the contamination or condition, until they can be properly decontaminated. They shall not be stored outdoors. The job is not complete until all safety tags, lockout, scaffolding and barriers are removed.

ISOLATION OF HYDRAULIC OR PNEUMATIC SYSTEMS

Identify the machinery or equipment that needs to be locked out. Stop the machine. Make sure that all moving parts have come to a complete stop. Find the energy source and disconnect it. Disconnect the electrical power to the pump/compressor or Close the valve feeding the cylinder.

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Apply a personal lock to the electrical disconnect or the valve. To make sure that all parts have been secured against inadvertent movement, you may have to pin or block a “weight” that is being supported by the stored pressure in the cylinder.


Test the lockout to make sure de-energization is effective. Test to make sure the pump or compressor won’t start and that the flow doesn’t bypass the valve. Make sure there is no residual pressure in the lines, reservoirs, or accumulator feeding the cylinder. Bleed any residual pressure. Test to ensure that there is zero energy in the system.

ROLES AND RESPONSIBILITY Health and Safety Co-ordinator Evaluates the procedure for its effectiveness and reviews this procedure every five (5) years or as required. Plant Manager Ensure that all potential hazards are evaluated, the necessary precautions taken, and that personnel assigned to isolate energy sources are properly trained prior to any work being done on machinery, equipment or process; Must provide personal locks to employees; Must implement written procedures where required;

1. Administers this procedure in the plant; and 2. Verifies that the procedure is in use.

Maintenance Manager or Maintenance workers It is the responsibility of maintenance assigned to isolate energy sources to adhere to all the requirements in this procedure. All maintenance workers, who work on machinery or equipment, requiring lockout are responsible for:

1. Locking out the energy-isolating device or placing a personal lock on the key-securing system in a group lockout procedure

2. Removing their personal locks on the completion of their work 3. Keeping control of the keys to personal locks throughout the duration of the work

COMMUNICATION The employer arranges for all workers to be trained in isolation procedures. Job requirements are communicated to each worker. Persons who have placed locks and tags on equipment are asked to remove their tags upon confirmation the work is complete. Prior to the equipment being re-energized, all workers at the work location are informed prior to the start-up. The worker and the manager communicate regarding work demands and equipment status.

TRAINING Training Requirements

Maintenance personnel who are required to isolate energy sources will receive training. Frequency of Training

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The initial training will be provided BEFORE an employee is required to isolate an energy source.


Follow-up training is provided annually. Training is provided for all new machinery, equipment or processes. Type of Training The training will include classroom theory (legislative requirements, internal

procedure, and specific procedures) with quiz and practice (actual isolation of machinery or equipment).

The training can also be equipment, machinery or process specific. EVALUATION Training records are maintained and kept up to date at each facility REFERENCE MATERIALS Confined Space Entry and Limited Access Area DEFINITIONS

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Assigned Lock This is a lock for which the worker personally controls the key. Clear The process of ensuring that no-one is near the system before it is checked to

ensure that all power is out Chemical Energy Chemical energy refers to the energy that can be released by a chemical reaction.

Hazardous chemical energy can be released with flammable, combustible, and corrosive substances.

Energy Source Includes but is not limited to electrical, mechanical, radiation, process liquids,

steam, air, water, oil, hydraulic, and vapour sources. Electrical Energy Conductors, motors, and generators are sources of electrical energy. Both low-

voltage and high-voltage equipment and conductors can injure or kill workers. Maintenance work on lighting systems or electrical panels, for example, requires lockout.

Isolating Energy Sources

This means stopping and securing the machinery, equipment, process or system to protect workers from danger. Such stopping and securing must eliminate or control the danger to the safety and health of workers from unexpected start up of the machinery, equipment, process or system, or the release of hazardous energy or substances.

Energy Isolating Device (Control Device)

This is a device that physically prevents the transmission or release of an energy source to machinery or equipment (the main power source). Typical energy-isolating devices include switches, circuit breakers, and valves. Stop buttons on control circuits and programmable logic controllers (PLCs) cannot be used as energy-isolating devices.

Kinetic Energy The energy of moving equipment or moving materials.


Lock Lock is the use of locks to positively secure the control device(s) used to control the

hazardous energy or other hazard. Lockout: Means to physically neutralize all energies in a piece of equipment before

beginning any maintenance or repair work. Lockouts generally involve: stopping all energy flows (for example, by turning off switches, or valves on

supply lines); locking switches and valves; securing the machine, device, or power transmission line in a de-energized

state (for example, by applying blocks or blanks, or bleeding hydraulic or pneumatic pressure from lines).

Person in Charge of the Work

Individual responsible to ensure that the work is done according to the procedure and safely. This individual can also be the person carrying out the actual work. This individual is not necessarily a supervisor.

Potential Energy Potential energy is the energy in suspended, elevated, or coiled materials. An

example would be the forks of a forklift truck. Release The process of releasing the equipment for the work to be done on it. This means

that all is safe to release the system to work on. Tag Tag is the use of a Danger tag to warn people that the equipment or process was

locked-out of service. It indicates the reason and the name of the person in charge. Thermal Energy Thermal energy is the energy in heat, which is found in steam, hot water, fire,

gases, and liquefied gases. Try The process of trying out the equipment by pushing its start button to ensure that

all sources have been locked-out. This is the process of verifying that all areas of the process or equipment are secured before work commences.

Radiation Radiation energy includes non-ionizing and ionizing radiation.

Important Reminder

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Employers need to ensure they include a definition for lockout in this procedure as this definition has points attached specifically to it.


SAMPLE using Template 2

Title: 4.2 (g) Confined Space Date of Issue: July 2005

Approved by: John Idnc Review / Revise Date: October 2007 issued October 2006 (new regulation come into effect)


Authority

Only the maintenance manager, maintenance staff and operators have the training and authority to enter a confined space. Confined Areas identified within the Rabbit Express Industries facilities are:

Ventilation system Storage silo

Definition

“confined space” means a fully or partially enclosed space, (a) that is not both designed and constructed for continuous human

occupancy, and (b) in which atmospheric hazards may occur because of its construction,

location or contents or because of work that is done in it.[CONFINED SPACES -

O. Reg. 632/05] NOTE: Be advised that there are specific confined space requirements for each sector found in their specific regulation. Go to www.e-laws.on.ca for more information. For example: constructors should go to the regulations for Construction projects.

Responsibilities Employer

Requires an assessment and work procedure to be written to allow safe entry into each confined space.

Ensure all individuals responsible for entrants, attendants and rescuers are competent. Review investigation reports and ensure preventative measures are implemented prior to the

authorization of subsequent entries. Authorized Supervisor

Determine what areas are considered to be a confined space and require a confined space entry permit.

Determine if the work can be performed outside the confined space.

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Determine what hazards exist in each confined space and develop controls.

http://www.e-laws.gov.on.ca/DBLaws/Source/Regs/English/2005/R05632_e.htm

http://www.e-laws.gov.on.ca/DBLaws/Source/Regs/English/2005/R05632_e.htm

http://www.e-laws.on.ca/


Train the appropriate staff on the confined space entry procedure and use of the confined space entry permit.

Ensure that the authorized entrants are properly completing the written confined space entry permit.

Ensure that any equipment is properly locked out. See lockout procedure for details. Ensure that the monitoring equipment is properly functioning and calibrated.

Health and Safety Co-ordinator

Develop the confined space procedure and the confined space entry permit. Review any investigation reports and ensure preventive measures are implemented. Conduct an annual review of the confined space entry procedure and entry permit system.

Authorized Entrants, when entering the confined space

Ensure to properly implement the confined space entry procedure. Wear the appropriate personal protective equipment

Prior to entering the confined space, the entrant must ensure that:

They have received the appropriate training. They conduct the required air monitoring to ensure that the environment is adequate. They properly use and document their findings on the confined space entry permit. They are advised of all the potential hazards. They are wearing the appropriate personal protective equipment. They have an attendant available. They advise the authorized supervisor that they are entering the confined space. They advise the authorized supervisor when they have exited the confined space. They do not smoke, drink or eat in the work area. They clean all personal protective equipment prior to and after they have exited the confined

space. They are trained to recognize any warning signs or symptoms of exposure to a dangerous

situation. They perform the work inside the confined space in a safe and appropriate manner.

⇒ Ensure the requirements of Industrial Regulation and other applicable regulations, as they

apply, are complied with prior to entry.

Air Monitoring Normal outside air contains about 21% oxygen. If the oxygen is over 23% it is considered oxygen enriched. If is less then 18% the environment is considered oxygen deficient Attendant

Insure that air monitoring has been properly conducted and recorded on permit. Verify that the confined space entry permit has been signed and posted. Maintain communication with the entrant. Remain outside the entrance to the confined space for the duration of the entry. Ensure that no unauthorized individuals enter the confined space

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Advise the emergency response team of an emergency.


Emergency response team The company will have a trained emergency response team who are equipped to deal with any emergency. Their training will include but not limited to:

First Aid including CPR, Use and maintenance of the personal protective equipment, Confined space entry, and Emergency response procedures.

Personal Protective Equipment for the entrants and/or the emergency response team

Steel toed footwear Harness and Lanyard Hearing protection Eye protection Head protection Respirator Life line (must be attached to the person entering confined space and anchor point outside

of the confined space) Means of communication

A radio communication system will be used. This radio system must have fully charged and back up batteries.

The life line is also to be used as a backup communication system. The emergency signal is 3 short pulls on the life line.

The response from the attendant will be 2 short pulls.

Training All attendants, authorized entrants, emergency response personnel and personnel authorizing or in charge of the entry receive adequate training to ensure that they are aware of the hazards and appropriate procedures for working safely in and around the confined space. The following training will be conducted, but not limited to:

Confined space entry procedure Use of the confined space entry permit Use and maintenance of the personal protective equipment Rescue procedures Testing and monitoring procedures First Aid including CPR

The records of training will be maintained in the employees personnel file. A sample of a confined space log and confined space permit follows.

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Legislation The following is an extract from OHSA - Confined space regulation and how they will apply to Rabbit Express Industries. If there is any doubt by an employee regarding confined space, they are to contact the Health and Safety Co-ordinator immediately for guidance and assistance. The confined space requirements provide for the protection of most workers in Ontario covered by the OHSA. Confined space provisions found in each sector regulation have been amended, for application on October 1, 2006. At Rabbit Express the following regulations must be complied with:

1. Reg. 851 Regulations for Industrial Establishments as amended by O. Reg. 629/05.

2. O. Reg. 213/91 Regulations for Construction Projects, as amended by O. Reg. 628/05.

3. O. Reg. 632/05, Regulation for Confined Spaces. Guidance for Supervisors These questions may arise when dealing with contractors and businesses that are considered federally regulated. If you have any other questions please direct them to the Health and Safety Co-ordinator. Question: As an employer, we have a confined space in the workplace. When we

contract out work to be done in the confined space, do these provisions apply to the contractor?

Answer: Yes.

Contracting out work for services makes you an employer, as defined under the OHSA. The general duties of the employer under the OHSA would apply, regardless of the situation. Therefore you have to ensure that workers who you have hired comply with the confined spaces provisions. Refer to the multiple employer section when there are workers of more than one employer required to work in the same confined space. Constructor duties, as defined under the OHSA would apply on construction projects.

Question: As a provincially regulated employer, who often is contracted by a federally

regulated business, for federal business? Sometimes, we may also work with federal companies but for our own business. How would the regulations apply?

Answer: Provincially regulated workers, who occasionally work at or on a federal

undertaking, are still subject to the authority of the OHSA and may also be subject to federal safety legislation. However, jurisdiction is determined on a case-by-case basis, and employers may wish to contact the local office of the Ministry of Labour for further information pertaining to their specific situations.

© 2006 WSIB 88


Question: How do we know if we have a confined space at Rabbit Express? Answer: To determine whether a "space" meets the definition of a confined space

considers the following 3 questions: • Is the space fully or partially enclosed? • Is the space not both designed and constructed for continuous

human occupancy? • Might an atmospheric hazard occur? •

The only way to determine if a “space” meets the definition for a “confined space” is to evaluate it. How the evaluation is done is up to the employer. If you have a fully or partially enclosed space:

Is it designed and constructed for continuous human

occupancy?

Might an atmospheric hazard occur?

Is it a confined space?

Yes Yes No Yes No No No Yes Yes No No No

[Source: Confined Space Guideline © 2006 Queen’s Printer for Ontario]


Distribution to: all facilities, Authorized personnel for confined space

Document to be posted: Yes – confined space permit

Important Reminder For workplaces with confined space(s) every person involved must know and understand their role and responsibilities. A confined space plan has to be developed and implemented to meet, at a minimum, the following standards:

OHSA – Confined space (O. Reg. 632/05) and the specific sector regulations that apply.

Ontario Building Code Ontario Fire Code

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Your workplace procedure must include the legislation in addition to the Workwell audit guidelines.


Who is covered by the new and amended confined spaces provisions? The confined space requirements provide for the protection of most workers in Ontario covered by the OHSA. Confined space provisions found in each sector regulation have been amended:

1. Reg. 851 Regulations for Industrial Establishments as amended by O. Reg. 629/05.

2. O. Reg. 213/91 Regulations for Construction Projects, as amended by O. Reg. 628/05.

3. O. Reg. 67/93 Regulation for Health Care and Residential Facilities as amended by O. Reg. 631/05.

4. Reg. 854 Regulations for Mines and Mining Plants as amended by O. Reg. 630/05.

In addition, the following is a new regulation for confined spaces for most other workplaces that are covered by the OHSA but not by one of the specific sector regulations.

5. O. Reg. 632/05, Regulation for Confined Spaces. Confined space provisions in all five regulations are similar. However, the confined space provisions for construction projects contain a few more variations; this guideline will highlight these variations, where they exist. The OHSA and its regulations can be found at www.e-laws.gov.on.ca and at the

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Ministry of Labour web site www.labour.gov.on.ca


SAMPLE – Confined Space Log

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SAMPLE – Confined Space Entry Permit

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Title: 4.2 (h) Hot Work Procedure Date of Issue: July 2005

Approved by: John Idnc Review / Revise Date: July 2007 May 16, 2006 – reviewed, no changes

Location: all locations

Definition: Any process that may generate an uncontrolled spark or flame that could be a danger to a workplace. The Hot work procedure / permit is required to be implemented for any temporary operation involving open flame producing heat and/or sparks. This includes, but is not limited to: brazing, cutting, grinding, soldering, thawing pipe, torch applied roofing and welding. Physical Hazards include:

Radiation noise infra-radiation visible light x-rays and

gamma rays extreme

temperatures electrical

energy stray currents

Chemical Hazards include:

Fumes Vapours Gases Dusts Biological hazards include:

Bacteria, Fungi Viruses Fire/explosion:

There is always a threat of a fire or explosion occurring when performing hot work. This results from either chemicals reacting with one another to form explosive or flammable mixtures or sparks from cutting and grinding.

Personal protective equipment:

Respirator Welding helmets and shield Welding screens Hearing protection (ear plugs) Fire proof clothing Leather gloves Leather apron Leather chaps

Personnel (who are authorized to perform hot work must receive specific training):

maintenance staff

© 2006 WSIB 93

maintenance supervisor

Element 4 – Health & Safety Standards and Procedures Protective Measures

Particular precautions must be adhered to when welding or cutting in a dusty or gaseous environment.

Adequate ventilation must be provided. This may include the use of a portable ventilation system.

The area in which the hot work is being completed must be cleared of combustibles, screened off with the proper welding screens and provided with suitable fire extinguishers.

Hoses and cables must be protected against damage. Never feed oxygen from the cylinder into a confined area. Protect cylinders, hoses, legs and feet when flame welding. Put stub ends of welding rods in a suitable refuse container. Never allow oil or grease to come into contact with oxygen or oxy-acetylene equipment or a

hose. Always remove an oxy-acetylene torch from a confined space when the torch is not is use.

Fire Watch:

Fire watch personnel will be supplied with the suitable extinguishers. Fire watch personnel are trained in use of this equipment and in sounding the alarm. A fire watch may be required for adjoining areas, above, and below.

The area must be monitored for 4 hours after a job has been completed.

A fire watch will be provided during and for 60 minutes after the completion of work, including any coffee and lunch breaks.

Hot Work Permits

A hot work permit is only required when welding, cutting, burning etc is performed in an area where it is not normally done. For example: a hot work permit is not required in a permanent welding shop/area.

Before hot work is to begin, the maintenance employee must verify that the location has been examined, and that precautions taken to prevent a fire, have been implemented.

Attached is a Hot Work Permit. Once the 4-hour (monitor) fire watch is complete, the hot work permit must be signed off and

filed in the maintenance department. Training The maintenance supervisor and maintenance personnel will be trained in hot work and the technical and safety aspects of their work. The training will include but not limited to:

Hazard identification Safe welding, brazing, cutting procedures Fire and safety precautions Control methods Proper use and maintenance of the welding equipment Proper use and maintenance of the personal protective equipment Proper use and completion of the hot work permit

Training records will be maintained in the employees personnel file.


Distribution to: all facilities, Senior management, JHSC

Document to be posted: Yes – hot work permit when work is in progress

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SAMPLE – Hot Work Permit

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Title: 4.2(i) Process and Equipment Purchase and/or Modifications Date of Issue: July 2005

Approved by: John Idnc Review / Revise Date: July 2007 June 15, 2006 – sentence changes

Location: all facilities The purpose of this procedure is to ensure that any goods purchased are assessed for existing or potential hazards and ensuring that appropriate controls are put in place. This procedure also applies to any modifications of existing processes or equipment. Regulatory compliance and industry standard safety practices are expected to be adhered to:

At the design stage In the purchase specifications During construction and/or Installation phases.

The Health and Safety Co-ordinator will:

Review the new/modified main activities to determine whether hazards exist. If hazards exist first attempt to eliminate the hazard(s), if hazard(s) cannot be

eliminated, ensure the appropriate controls are put in place. If a major hazard is identified then Safe Operating Procedures are to be

developed. Insure that the new purchase or modification meets all appropriate legislation

and industry standards, (i.e. CSA). Include a review of any Material Safety Data Sheets (MSDS), as they apply to any

chemicals being introduced into the workplace. Ensure the review outlines the use, storage or disposition requirements. Complete the purchase/modification health and safety form [not included] with

all relevant information. Forward the purchase/modification health and safety form to the Joint Health

and Safety Committee for their review. Be involved in conducting the initial pre-use inspection.

The Joint Health and Safety Committee will:

Review the Purchase/Modification Health and Safety form Be involved in conducting the initial pre-use inspection Provide input on any additional hazard(s) or control(s)

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Provide feedback to the Health and Safety Co-ordinator


Manager/Supervisor will:

Assist the Health and Safety Co-ordinator with the hazard review. Train the appropriate staff who will be exposed to or work with the new/modified

equipment/process on the Safe Operating Procedures. Pre-start up inspections (prior to the initial use of new / modified equipment / process) will be conducted with the involvement of the:

Joint Health and Safety Committee Health and Safety Co-ordinator Managers and/or supervisors Any operators or person who has potential to operate the machinery, or involved

in the new or modified process All new/modified equipment will be added to the existing list of equipment that requires pre-use operator inspections.

Implementation of the pre-use / pre-shift inspection program will commence upon initial use of the equipment /process.


Distribution to: all facilities, Senior Management, JHSC

Document to be posted: No

Important Reminder In some cases a Pre-start Health and Safety Review must be completed, as per Section 7 (Regulations for Industrial Establishments). Ensure to review the regulation prior to writing your workplace procedure.

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Employers must determine how they define pre-use inspection and / or pre-shift inspection (for more information see Workwell element 8.3).



Title: 4.2(j) Personal Protective Equipment Date of Issue: July 2005

Approved by: John Idnc Review / Revise Date: July 2007 June 10, 2006 – reviewed, no changes

Location: all facilities All employees will wear the required personal protective equipment while working at this facility. The following table outlines the company’s personal protective equipment requirements:

Personal Protective Equipment

Steel Toed Footwear

Safety Glasses

Acceptable Green Triangle

CSA A94.2

Who must wear All Staff working or entering the plant All Staff working or entering the plant

When must it be worn At all times in the plant At all times in the

plant

Who Supplies Costs shared between company/employee – see clothing purchase policy.

Company

Replacement Process

Every 2 years the company will supply 50% of the cost of a new pair

The supervisor will replace the glasses after an inspection is conducted on the existing ones

Training: All employees will be fully trained in the use, maintenance and storage of all personal protective equipment. Records will be maintained following the completion of the training in the employees personnel file.



Document to be posted: Sign indicating personal protective equipment is required

Important Reminder Other personal protective equipment that could be included if it is in your workplace, (but not limited to): gloves, face shield, welding helmets, aprons, hearing protection, fall arrest.

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Title: 4.2(k) Non-Routine Work Date of Issue: July 2005

Approved by: John Idnc Review / Revise Date: July 2007 June 18, 2006 – reviewed, no changes

Location: all facilities It is the supervisor’s responsibility to insure that work activities are assigned to the appropriate workers. Definitions Activity A set of actions required to complete a job Non-Routine Work Activities that are not generally performed on a regular basis Safe Operating Procedures A set of instructions for a job, process or machine that when

correctly followed will provide optimum safety to the worker. In the event that a worker or supervisor/manager identifies a non-routine work situation, all involved must attend a pre-work meeting. Pre-work Meeting

The supervisor or experienced designate will conduct the pre-work meeting with all involved.

During the pre-work meeting, all potential hazards associated with the non-routine

task/activity must be identified. The hazards identified must be rated for loss potential (using the existing loss potential matrix included on the hazard reporting form).

All controls must be identified and fully implemented for each hazard identified that

can not be eliminated. Safe operating procedures must be established and documented.

All involved workers must be trained on the safe operating procedures. A record of

training will be kept in the employees personnel file.

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All necessary safety equipment required to complete the task/activity safely, are to be documented including their proper use, maintenance and storage.


Non-routine Work evaluation The worker must demonstrate their ability to complete the task/activity to the

supervisor or experienced designate. The supervisor or experienced designate will not allow the worker to commence any

work until they are satisfied that the worker can complete the task/activity in a safe manner. This includes that the employee demonstrates how to inspect and wear the required personal protective equipment.



Document to be posted: No

Important Reminder

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To assist with implementation of this procedure for identifying hazards that may be found in non-routine work, see Workwell element 4.1.

Documents

GUIDELINE for Element 4.1 (a), (b ), (c) Hazard Identification · WORKSHEET – Hazard Analysis Element 4 – Health & Safety Standards and Procedures Below is an example of how to