Guide to Project Proposals

8/7/2019 Guide to Project Proposals

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GUIDE TO PROJECTPROPOSALS


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Seeking funds from Management

Seeking funds from External Agencies,DST

DSIR/ Ministry of New and Renewable

Energy , Govt. of India

Aim of seeking funds:To execute A Project

to obtain specified benefits

within scheduled time

And sanctioned Budget

Purpose of the proposal


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Scope

1. Purpose of Project Proposal

2. Justification for the Project

3. State of the Art survey

4. Technical write-up5. Benchmarking with National /International

competitors


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Scope ..

6. Material/Equipment Required

Imported /Indigenous

7. Manpower for Project Execution

8. Time Schedule9. Quality Plan

10. Environmental Impact

11. Calculation of Project Cost

12. End deployment of the project


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Justification for Project

Tangible

Monetary Returns

- Cost reduction using alternate

materials/simpler design/ weightreduction etc.,

-Entirely New product


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Justification for project

Intangible

- Better customer satisfaction (customer

delight)

- Quality Improvement i.e. product withhigher accuracy


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State of the Art- Survey

Literature survey

-Published literature

-Internet

-Competitors CataloguesNational Scenario-Review

International Scenario - Review

Benchmarking with competitors


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Technical Write-Up

Introduction

Objective

Scope of work

Concepts

Architecture

Design schedule

Prototype/software schedule

Testing

Conclusion


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Scope of work

Identifying Jobs to be done inside the

organization

-Identifying Manpower

-Skills of Manpower-Available/To be Recruited

Identifying Equipment/Material

Capital/Revenue


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Scope of work-2

Job to be done out side

Identifying Suitable Subcontractors

-Their Experience

-Their quality plan-Schedule of the Job

Identifying consultants (If required)

- Educational institutes

-Independent Consultants


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Maintenance

Maintenance of Equipment

Maintenance of software

-For the duration of the project

-For the remaining life of the equipment.

Maintenance In-house

Maintenance by Outside Agencies


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Time Schedule

Time schedule:

Begin Date

End Date

Acceptance Criteria for Begin and End DateBar chart for small projects

Pert chart for major projects

Total Time Duration


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Procurement

Equipment Imported/Indigenous

Materials

Software

Expenditure Classificationas per Financial Norms followed in the

Institution

Capital/Revenue Expenditure


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Procurement - Imported

Imported:

Minimum Order Quantity (MOQ) to be

Imported

Delivery timeCost of the letter of credit

Freight and insurance

Fob destination cost

Customs duty

Customs clearance


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Procurement-Indigenous

Cost of Material /equipment/ MOQ

Cost of wastage/spares

Taxes Ex: VAT

Freight and insuranceDelivery time


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Project Management

Organization chart for the Execution of

project

Identifying key persons

Responsibilities of individualsCoordination with external agencies

Design change management

Documentation

-version management


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Risk assessment

Success rate of the project

Impact of environment

Govt. policies Ex. on taxesPolicies of other governments

Manpower attrition

recruitment

Procurement Problems

important equipment/materials etcImpact on cost & time

Alternate strategies ,Back-up plans

Risk Management


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Documentation

Design Documents

Engineering Drawings

Production drawings as per Standard practices

Software as per standardsQuality Plan to be followed

Test Data


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Deliverables

Prototype

Software

Analytical Calculations/methods developed

Hard Copy of Design DocumentsSoftcopy


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Disposal of Material

Disposal of waste

Hazardous Ex Nuclear

Disposal of unused material

Storing of Remaining components-

Space

Storing of capital equipment

What to do with civil works


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Quality Plan

Quality plan to be followed as per customer

-Defense JSS 55555

-Railways RDSO -Pertaining Standards

-Power Plants Pertaining Standards- Oil Sector

-IEEE standards

- Acceptable Practices

International Standards as per IEC

Indian standards as per BIS


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Environmental Impact

Environment and present state of the system under study

Impact of Proposed methods/development on

Environment


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Intellectual Property

PatentableProducts can be Patented

National/International

Copyright

Software can be Copyright Protected

in India


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Final Deployment

Who is owner of Final outcome

-Prototype-Analysis

-Software

-Methods

Where it is situated

Maintenance during the final product life cycleAuditing by competent authority

periodically (If required)


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Conclusion-1

Manpower

( Direct Cost for the months/year

Add Overheads Cost for the period

Total Man-hour cost

Material cost (including taxes, freight and

insurance)

Equipment cost

Testing cost

Travel costSubcontracting/consultancy cost

Others

Total Project cost


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Conclusion-2

Total Cost of the project

Approval from Marketing Dept

for marketing the product ( If required)

Return on InvestmentApproval by Finance Department

Approval by Competent Authority