GSEG ProjectProject Update

Topics

Data Requirements and Recommendations

Assessment of Local Data Quality

Data Requirements

Graduation Rate Dropout Rate Suspensions/Expulsions Assessment Participation Assessment Performance LRE Settings

Data Requirements

Transition Data Transition Goals Transition Services (while in school) Transition Outcomes

Data Issues

Must align data from multiple sources Differences in definitions of terms Need to compare GenEd to SPED for

certain indicators

Graduation Rate

Currently collected on the School Report Card

Definition:‘03 Grads /

(‘99 Fresh + XferIn - XferOut or Died) IDEA definition:

Grads /(Grads + Certif + Dropouts + Died + Max’d)

Recommendation

Use School Report Card definition of Graduation Rate for Continuous Improvement and for reporting results to the public and LEAs

Dropout Rate

Dropout counts are currently collected in (at least) three places: FACTS School Report Card End of Year Report

Dropout Rate

FACTS Special Education students only High school only (other exit codes for all

grades) School Report Card

IEP and non-IEP students combined count

High school only

Dropout Rate

End of Year Report IEP and non-IEP students combined Disaggregated by gender, ethnicity and

grade (1-12) Total counts for LEP, Migrant and Low-

Income students for grades 7-12

Dropout Definition - FACTS

“Dropped out (age 16 or older). This code includes students who are not attending the schools of the district as expected, i.e., most districts have a policy of dropping a student from the roles after a certain number of days of nonattendance.

Dropout Definition - School Report Card “A ‘dropout’ is defined as any child

enrolled in grades 9 through 12 whose name has been removed from the district-housed roster for any reason other than death, extended illness, graduation, or completion of a program of studies and who has not transferred to another public or private school...

Dropout Definition - School Report Card “Count as a dropout any student

considered to be transferring but for whom a transcript request was not received from another school system or the student’s parent/guardian within 30 days of that student’s last day of attendance...

Dropout Definition - School Report Card “Include in the count all students who

did not re-enroll in the fall of 2002-03 school year as well as those who dropped out during the 2002-03 school year...

Dropout Definition - School Report Card Do not include students who dropped

out during the 2002-03 school year but returned and completed the 2002-03 school year. Do not include students who have been expelled.”

The End of Year Report uses essentially the same definition as the School Report Card

Dropout Definition - OSEP

“Students with disabilities who were enrolled at some point in the reporting year, were not enrolled at the end of the reporting year, and did not exit through any other basis described...

Dropout Definition - OSEP

(no longer receiving special education; graduated with diploma; received a certificate; reached maximum age; died; moved, known to be continuing; or moved, not known to be continuing)...

Dropout Definition - OSEP

This count includes dropouts, runaways, GED recipients, expulsions, status unknown, and other exiters.”

OSEP IDEA, PART B DATA DICTIONARY, October 2002

Recommendation

Use School Report Card definition of Dropout for Continuous Improvement and for reporting results to the public and LEAs

Disaggregate dropout counts by IEP and non-IEP on the School Report Card (8. HIGH SCHOOL DROPOUTS)

Dropout Rate Definition - OSEP OSEP defines Dropout Rate as:

number of students who dropped out / number of students leaving school

Essentially, the percentage of school leavers who are dropouts

Recommendation

Calculate Dropout Rate as: number of students who dropped out /

number of students in grades 9-12 Example as defined above:

10 dropped out, 400 enrolled: 2.5% Example using OSEP definition:

10 dropped out; 100 exited: 10%

Suspensions/Expulsions

End of Year Report Page 2: Suspensions are disaggregated by

gender, ethnicity and number/length of suspensions

Expulsions are disaggregated by gender, ethnicity and elem/high school

End of Year Report Page 3: Data for OSEP TABLE 5 (Discipline)

Recommendation

We would like to use the End of Year Report Page 2 data for Continuous Improvement and reporting to the public This may be replaced with a new data

collection tool Need more information on new tool

Recommendation

Collect End of Year Report “Page 3 Data” in FACTS Prepare data for TABLE 5 reporting

from same source as other OSEP reports

Already have detail by disability and ethnicity

Add new data elements

Assessment Participation & Performance Use data currently being used by the

School Report Card

LRE

Use data currently collected in FACTS

Transition Data

Transition Goals Transition Services (while in school) Transition Outcomes

Transition Goals and Services Currently collected on the Transition

Data Collection form for students 14-21 Collected by districts from IEP data and

sent to Transition Planning Committees (TPCs)

Compiled by county and forwarded on to the Office of Rehabilitation Services (ORS)

Recommendation

Include Transition Goals and Services in FACTS

Send data electronically to the TPCs Use data at ISBE for Continuous

Improvement

Transition Outcomes

Desire to report actual, not anticipated, outcomes Post-secondary enrollment in college or

university Employment

A truer measure of the effectiveness of Special Education programs and services

Transition Outcomes

Career and Technical Education is currently doing this

Enrollment data from state databases Employment data from Illinois

Department of Employment Security (IDES) and other sources

The lynchpin to this data is: Social Security Number Currently collected in ISIS

Recommendation

Collect SSN in FACTS This cannot be mandated Currently available in EDWin and being

collected by several districts We will “piggyback” our data requests

with CTE’s

Other Data Recommendations Collect School (Building) code in

FACTS Provide more level of detail (granularity) Report in a manner similar to School

Report Card No Child Left Behind required

accountability at the school level

Other Data Recommendations Require the collection of District Student

ID in FACTS The new Student Information System will

interface with FACTS SIS will match students in districts’

School Administration Packages and assign a statewide ID

Using the District Student ID in FACTS will facilitate the cross-walk between FACTS and SIS

Data Recommendations - SIS Make certain “codes” are aligned

e.g., exit codes, etc. Add Transition Data

Special EducationSchool & Student

Database

School Report Card

FACTSEDWinEnd of Year Report

SSNCDS

External Sources

Fall Housing

Special Education Data Collection System

ISBE

Special Education Data Collection System Collect and align Special Education key

performance indicators Provide data for reporting progress on

special education key performance indicators to key stakeholders

Support the implementation of Illinois Continuous Improvement Plan for Special Education

Special Education Data Collection System Provide data for Focused Monitoring

and Risk Management Data available at the school (building)

level Does not require the submission of a

new data collection report