Grow NJ Kids Early Care and Education Programs Self

Grow NJ KidsEarly Care and Education Programs

Self-Assessment Tool

Table of Contents

Introduction: ................................................................................................................................ 2 Category 1: Safe, Healthy Learning Environment ........................................................................ 3 Category 2: Curriculum and Learning Environment ..................................................................... 7 Category 3: Family and Community Engagement ...................................................................... 13 Category 4: Workforce/Professional Development ................................................................... 17 Category 5: Administration and Management .......................................................................... 23

Grow NJ Kids, Early Care and Education Programs Self‐Assessment Tool 2

Introduction:

Grow NJ Kids is New Jersey’s program to raise the quality of early care and education (children from birth through pre‐school) across the state. New Jersey’s Departments of Children and Families, Education, Health and Human Services, have collaborated to create a program with two goals: to help all types of early care and education to continuously improve and to provide parents with information to help them select a high quality program.

Programs interested in participating in Grow NJ Kids will be required to complete the following self‐assessment, but you won’t be doing it alone. A Quality Improvement Specialist will provide an overview of the process and then will help you complete the self‐assessment.

To learn more about the self‐assessment process and Grow NJ Kids, visit www.GrowNJKids.com.

Early Care and Education Programs are defined as center‐based, school‐based, district‐funded, as well as private schools for Special Education students.

Quality Improvement Specialist Name/Initials Director/Administrator Name/Initials Date


Category 1: Safe, Healthy Learning Environment A high quality learning experience can only be facilitated in a safe and healthy environment. An enriching environment must use appropriate classroom furnishings, maintain sanitary conditions, promote a healthy lifestyle, and have a teaching/caregiving team that works from a meaningful plan based on the developmental abilities and capacities of the children. Level 1 Safe, Healthy Learning Environment

Criteria # Standard Measurement Evidence/

Documentation Required Head Start Program

Performance Standards & Act Accreditation Standards

NAEYC Meets

Standard? 1.1.1 EarlyHeadStart,HeadStartand

Center‐basedsiteshaveaone‐yearlicensefromtheDepartmentofChildrenandFamilies(DCF)OfficeofLicensing(OOL).School‐basedsiteshaveappropriateDepartmentofEducation(DOE)planapproval.

LicenseingoodstandingorprogrammeetsLicensingStandards(fornon‐licensableandlicenseexemptprograms)

OfficeofLicensing(OOL)CertificateDOEapprovedplan

1304.53(a)(6)MonitoringProtocolChildHealth&SafetyKeyIndicator#3SafePhysicalEnvironments

NAEYC:Leadership&ManagementNECPA:ProgramAdministration&StaffRelations

YesNo

Level 2 Safe, Healthy Learning Environment




NAEYC Meets

Standard? 1.2.1 Demonstrateshealthy,safeand

cleanindoorandoutdoorenvironmentsthroughaformalassessment.

EnvironmentalRatingScale(ERS)self‐assessedscoreaverageof4withnosubscalebelow3

AppropriateEnvironmentalRatingScale(ERS)Scoreforagegroup(Protocol)

1304.53(a)1304.53(b)ChildHealth&SafetyKeyIndicator#3SafePhysicalEnvironments

NECPASelf‐AssessmentToolNAEYCSelf‐AssessmentTool

YesNo

1.2.2 Theprogramimplementsnationalhealthandsafetystandardsandembedspracticesintothedailyroutine.

HealthyandSafetyPolicies&ProceduresAndLet’sMoveChildCareChecklist

PolicyandProcedurethatreflectnationalhealthandsafetystandards.

AndCompletedLet’sMoveChildCareChecklist

1304.53(a)(b)1306.35(b)(2)(i‐ix)ChildHealth&SafetyKeyIndicator#3SafePhysicalEnvironments

NECPAII‐50Yes

No

1.2.3 Parentsareeducatedontheimportanceofhavingamedicalhome.

HealthyandSafetyPolicies&Procedures

Evidenceofcorrespondencewithparents

AndCopiesofUniversalHealthRecord

Yes

No



Criteria # Standard MeasurementEvidence/

Documentation RequiredHead Start Program

Performance Standards & ActAccreditation Standards

NAEYCMeets

Standard?1.3.1 Programhashealthandsafety

checksforoutdoorareasandhasasystemtoidentify/addresshealthandsafetyconcerns.

Safetypolicyandprocedurerelatedtostandard

OutdoorPlayAreaInspectionLog

1304.53(a)(10)(viii)ChildHealth&SafetyKeyIndicator#3SafePhysicalEnvironments

NECPA:School/CenterBuilding,Supplies,Equipment&Transportation

YesNo

1.3.2 Programsservinginfantsandtoddlersmusthaveapolicythatsupportsbreastfeedingfriendlyprinciples,includingacceptingandstoringbreastmilkandprovidingacomfortableplaceforbreastfeeding.

BreastfeedingPolicy BreastfeedingPolicyAndDocumentationofstafforientationtotheBreastfeedingPolicy

45CFR1304.40©(3)ChildHealth&SafetyKeyIndicator#4–ChildHealth&SafetyIndicator#4–HealthyPracticesandRoutines

YesNo

N/A

1.3.3 Nutritiousmealsandsnacksareencouragedand/orprovidedandarerespectfulofreligiousanddietaryrestrictions.

PolicyonFoodService,includingprogramadherencetoreligiousanddietaryrestrictionsasdefinedbyUSDepartmentofAgriculture(USDA)guidelines&ChildAdultCareFoodProgram

SampleMenus 1304.23(b)(1)ChildHealth&SafetyKeyIndicator#4–HealthyPracticesandRoutines

NAEYC:HealthYes

No

1.3.4 Familiesareprovidedhealthandsafetyworkshopsand/orresourcesannuallyintopicsthatinclude:preventivehealthcare,mental/behavioralhealthissues,nutritionandobesity,medicationadministrationpoliciesandprocedures,oralhealthpractices,communicablediseaseprevention.

ParentHandbookthatincludesalltopicslisted

SampleFlyersofworkshopsandsign‐insheetsAndSignedreceiptsfortheparenthandbook

1304.40(b)(1)(ii)ProgramGovernanceKeyIndicator#2Roles,Responsibilities,andTrainingFamily&CommunityEngagementKeyIndicator#2Parent–ChildRelationships

NECPA:HealthProtection&Promotion Yes

No






NAEYCMeets

Standard?1.3.5 Demonstrateshealthy,safeand


ERS reliableraterscoreaverageof5withnosubscalebelow4

AppropriateERS Scoreforagegroup(Protocol)



YesNo

1.3.6 Aresearch‐baseddevelopmentalscreeningtoolisusedtoidentifychildrenwhomayneedadditionalevaluationand/orinterventionstrategies.

ScreeningResultsNote:State‐fundedPreschoolprogramsuseEarlyScreeningInventory‐Revised(ESI‐R).Otherpreschoolandinfant/toddlerprogramsmayuseAgesandStagesQuestionnaire(ASQ),AgesandStagesSocialEmotionalQuestionnaire(ASQ‐SE)and/orBriganceScreening

CopyofScreeningToolAndDevelopmentalScreeningProtocol/Policy

1308.6(a)(1,2,3)13086(e)(1)1304.20(f)(2)(ii)ChildHealth&SafetyKeyIndicator#2Screening&Referrals

NAEYC:AssessmentofChildProgress Yes

No





NAEYCMeets

Standard?1.4.1 Demonstrateshealthy,safeand


ERSreliableraterscoreaverageof5withnosubscalebelow4

AppropriateERSScoreforagegroup(Protocol)



YesNo

1.4.2 Theprogramhasasystemfordailyage‐appropriateoralhealthcareforallchildren.

PolicyandorDocumentationoftheoralhealthcaresystem

HealthTrackingSystemalignswithchild’sfilesParentConsent

1304.23(b)(3)1304.20©(3)(i)&(ii)ChildHealth&SafetyKeyIndicator#1–AccesstoHealthandDentalCare

NAEYC9.B.07Yes

No






NAEYCMeets

Standard?1.4.3 Oneteacherorteacherassistant

ineachroomhasapediatricFirstAid&CardioPulmonaryResuscitation(CPR)Certificate.

TrainingasindicatedinPINJRegistryorFirstAid&CPRCertificate

PINJTrainingrecordsforstaff

1304.53(a)(10)(x)ChildHealth&SafetyKeyIndicator#3—SafePhysicalEnvironments

NECPA:HealthProtection&Promotion

YesNo

1.4.4 Playareasareinspectedannuallytoassurethatplayequipmentissafeandaccommodatesabilities,needsandinterestofeachagegroupserved.

OutdoorPlayInspectionReport

CompletedOutdoorPlayInspectionForm

1304.23(b)(3)1304.20©(3)(i)&(ii)ChildHealth&SafetyKeyIndicator#1‐AccesstoHealthandDentalCare

YesNo





NAEYCMeets

Standard?1.5.1 Withparentalconsent,vision,

hearing,anddentalscreeningsarecompletedandresultsaresharedwithfamilies.

EvidenceofHealthScreeningsprovidedtoparents/programAndCopyofConsentForm

InterviewtwoparentsorParentlogwithparentsignature

1304.20(b)(1)Health&SafetyKeyIndicator#1—AccesstoHealthandDentalCare

NAEYC:HealthYes

No

1.5.2 Allstaff,identifiedaspartoftheadult:childratio,haveacertificateofcompletioninPediatricFirstAidandCPR.

TrainingasindicatedinPINJRegistryorFirstAid&CPRCertificate

PINJTrainingrecordsforstaff

1304.22(d)(1)1304.22(d)(2)

NECPA:HealthProtection&Promotion

YesNo

1.5.3 Demonstrateshealthy,safeandcleanindoorandoutdoorenvironmentsthroughaformalassessment.

ERSreliableraterscoreaverageof6withnosubscalebelow5



YesNo


Category 2: Curriculum and Learning Environment A research‐based curriculum, when used with fidelity, provides a road map for teachers/caregivers to use in their rooms/classrooms. Teachers/Caregivers need to be formally trained in the program’s chosen curriculum to ensure that the components are effectively being implemented. Training teachers/caregivers in appropriate assessment, whether through observation or using an assessment tool, is equally as important. Quality programs that implement a chosen curriculum with fidelity typically have the child outcome data to support it.

Level 1 Curriculum and Learning Environment




NAEYC Meets




OfficeofLicensing(OOL)CertificateDOEapprovedplan

1304.53(a)(6)MonitoringProtocolChildHealth&SafetyKeyIndicator#3SafePhysicalEnvironments

NAEYC:Leadership&ManagementNECPA:ProgramAdministration&StaffRelations

YesNo





NAEYC Meets

Standard? 2.2.1 Astructuredobservation

instrumentisusedtoassessthegeneralclassroomlearningenvironment.

ERSself‐assessedscoreaverageof4withnosubscalebelow3


1307.3(b)(2)(i)1307.3(b)(2)(ii)ChildDevelopment&EducationKeyIndicator#1SchoolReadiness

Yes

No

2.2.2 Programispreparingtoadoptaresearch‐based,validatedcurriculumthatisalignedtotheNJBirthtoThreeStandardsand/ortheNJPreschoolTeachingandLearningStandards.

Identifyresearch‐basedcurriculumofchoice

Documentationthatdemonstratesteacherandparentinvolvementintheresearchandselectionofanappropriateresearch‐basedcurriculumAndStandardsAlignmentDocumentation

642(f)(3)(C)(E)ChildDevelopment&EducationKeyIndicator#2SchoolReadiness

Yes

No

N/A






NAEYC Meets

Standard? 2.2.3 Childrenwhosefirstlanguage

isn’tEnglishareencouragedtousehomelanguage,gestures,communicationdevices,signlanguage,andpicturestocommunicatewhenneeded.

HomeLanguagePolicy LabelinginhomelanguageAndMaterials,books,etc.inhomelanguage

1304.21(a)(1)(i)ChildDevelopment&EducationKeyIndicator#1&3SchoolReadiness

NECPA111‐40&111‐54 Yes

No

2.2.4 Systeminplacetocommunicateanddocumentchildobservationstofamilies(dailyforinfantsandtoddlersandweeklyforpreschool).

CommunicationPolicy

Documentation ofcommunicationwithparents

1304.20(f)(1)1304.40(e)(5)Family&CommunityEngagementKeyIndicator#3‐ParentsastheirChild’sEducators

YesNo





NAEYCMeets

Standard?2.3.1 Children’sindividualdifferences

aresupportedwhendevelopingindividualactivitiesand/orlessonplansandarereflectiveoftheNJBirthtoThreeStandardsandortheNJPreschoolTeachingandLearningStandards.

Lesson/ActivityPlans

SignedreceiptteachersandteacherassistantshavereceivedacopyoftheStandards

1304.21(a)(1)(i)ChildDevelopment&EducationKeyIndicator#3Individualizing

YesNo

2.3.2 StructuredClassroomobservationtoolsareusedtofocusoncurricularareassuchasliteracy,math,scienceanddiversity.(e.g.,EarlyChildhoodEnvironmentRatingScale‐Extended,SupportsforEarlyLiteracyAssessment,PreschoolClassroomMathematicsInventory,PreschoolRatingInstrumentforScienceandMath,QualityBenchmarkforCulturalCompetencetool)

CompletionofascoredstructuredtooltofocusoncurricularareasAndProfessionalDevelopmentPlanbasedonratingscaleresults

StructuredObservationPolicy/Protocol

1307.3(b)(2)(i)1307.3(b)(2)(ii)ChildDevelopment&EducationKeyIndicator#1SchoolReadiness

YesNo






NAEYCMeets

Standard?2.3.3 Aperformance‐based

assessmentalignedtothecurriculumisusedtoaddressalldevelopmentaldomains.

Performance‐BasedAssessment(e.g.,TheOunceScale,WorkingSamplingSystems,HighScope’sChildObservationRecordAdvantage,TeachingStrategiesGOLD)

Sampleportfolios,observationforms,completedrubrics

1307.3(b)(1)(i)ChildDevelopment&EducationKeyIndicator#1SchoolReadiness

NECPA11‐80Yes

No

2.3.4 Appropriateteachingandlearningmodificationsand/oraccommodationsaremadebasedonfindingsfromperformance‐basedassessments,andinformationgatheredfromobservationstoaddresschildren’sspecificneedsandstrengths.

Lesson/ActivityPlansAndMaterialsfordifferentabilitiesandinterests

ScreeningResults ChildDevelopment&EducationKeyIndicator#1SchoolReadiness#3IndividualizingACF‐PI‐HS‐11‐04SchoolReadiness

NECPA11‐96NAEYC:assessmentofchildprogress

YesNo

2.3.5

Performance‐basedassessmentresultsaresharedwithparents/families.

ScreeningandAssessmentPolicy,Lesson/ActivityPlansAndParentreports

Documentationofresultssharedwithparents(2timesina10‐monthprogram)

1304.20(e)ChildDevelopment&EducationKeyIndicator#1SchoolReadiness

NECPA11‐95(Curriculum)

YesNo






NAEYCMeets

Standard?2.4.1 Acomprehensive,research‐

based,developmentallyappropriatecurriculumisfullyimplementedandteachingstrategiesareusedtoensurepositiveclassroomenvironment,engagechildreninlearningandpromotecriticalthinkingskills.

ERSreliablerateraveragescoreof5orhigherwithnosinglesubscalebelowa4AndCLASSreliableraterscoreof5inEmotionalSupportandClassroomOrganizationdomainsandscoreof3intheInstructionalSupportDomainAndCurriculumImplementationCheck‐list/FidelityAssessment

AppropriateERSScoreforagegroup(Protocol)

HeadStartActSection:642(f)(3)(C)ChildDevelopment&EducationKeyIndicator#2‐CurriculumSelectionandImplementation

NAEYC:AssessmentofChildProgressNECPA:Curriculum(assessmentonly)

YesNo

2.4.2 Additionalstructuredobservation/assessmentinstrumentsareusedtofocusonspecificinstructionalsupportsandinteractionstofurtherinformqualityimprovementandinforminstructionanddetermineoveralltrendsinchildren’sdevelopmentandlearning.

ResultsfromstructuredobservationsAndDatasummaryreportsofchildren’sdevelopmentandlearningAndLesson/ActivityPlans

ObservationandAssessmentPolicy/Protocols

1307.3(b)(2)(i)1307.3(b)(2)(ii)ChildDevelopment&EducationKeyIndicator#2CurriculumSelectionandImplementation

NAEYC:AssessmentofChildProgressNECPA:Curriculum(Noresearch‐basedtool)&Staff‐Parent‐CommunityPartnerships

YesNo

2.4.3 DatafromPerformance‐basedassessmentsareusedtoinformprogrampracticesandindividualizedchildsupports.

Descriptionofprogram’sprocessofusingdatatoinformprogrampractices,studentprogressandProfessionalDevelopmentPlans

SummaryofData ACF‐PI‐HS‐11041304.21(c)(2)HeadStartActSection:642(f)ChildDevelopment&EducationKeyIndicator#1SchoolReadiness

NECPA11‐63NAEYC:CommunityRelationship

YesNo






NAEYCMeets

Standard?2.4.4 Asystemisinplacetolink

familiestoservicesneededtoaddressthedevelopmentalandbehavioralconcernsofchildrenidentifiedthroughdevelopmentalscreeningandperformance‐basedassessments.

ScreeningandReferralPolicy

AndFormalagreements

Documentationofthepolicyandcopiesofreferralforms

1304.20(b)(1)1304.20(b)(2&3)ChildHealth&SafetyKeyIndicator#2–ScreeningandReferrals

YesNo

2.4.5 Transitionplanningforallchildrengoingtopreschoolorkindergartenincludingsuccessfulinterventionsstrategiesforchildrenwhoexhibitchallengingbehaviorsisdocumentedandsharedwiththechild’sparent/family,aswellasnextplacement.

Documentationplans(e.g.Behavioralsupportplans)

TransitionFolder 1308.4(g)HeadStartActSection:642A1304.41(c)Family&CommunityEngagementKeyIndicator#4ParentsinTransition

NECPA11‐98Yes

No






NAEYCMeets

Standard?2.5.1 Teachingstrategiesareusedto

engagechildreninlearningandmeaningfulconversations.

ERSreliableraterscoreaverageof6withnosubscalebelow5AndCLASSreliableraterscoreof5.5inEmotionalSupportandClassroomOrganizationdomainsandscoreof3.3intheInstructionalSupportDomain

LessonPlansand/orActivityPlans

HeadStartChildDevelopment&EarlyLearningFrameworkHeadStartActSection:648A(d)(2)1304.21(a)(b)(c)

NAEYC:teachingstandardNECPA:DevelopmentalProgram

YesNo

2.5.2 Programshowsevidenceofimprovingchildoutcomes

Demonstrationofprogressovertimeusingresultsofperformanceassessmentsorothermeasures

Aggregateddatademonstratingprogressacrosstheyear,relativetowidelyheldexpectations,orotherappropriatecomparison

642(f)(3)(E)ChildDevelopment&EducationKeyIndicator#2‐CurriculumSelection

YesNo


Category 3: Family and Community Engagement Children develop in the context of their families. For some children, the term “family” includes a large number of people and for other children; family consists of just a parent or grandparent. In either scenario, family and community have significant influences on young children through cultural background and local values. Each community is unique and filled with many different cultures, religions, and languages. In order to support infants and young children to the fullest extent, their family and community need to be involved in the program design and implementation. Programs can provide children with quality learning experiences by connecting local values in their program design. The support that families rely upon must be considered as a vital piece in the effort to provide quality experiences to infants and young children. Level 1 Family and Community Engagement




NAEYC Meets

Standard? 3.1.1 EarlyHeadStart,HeadStart

andCenter‐basedsiteshaveaone‐yearlicensefromtheDepartmentofChildrenandFamilies(DCF)OfficeofLicensing(OOL).School‐basedsiteshaveappropriateDepartmentofEducation(DOE)planapproval.

LicenseingoodstandingorprogrammeetsLicensingStandards(fornon‐licensableandlicenseexemptprograms).

OOLCertificateDOEapprovedplan

1304.53(a)(6) NAEYC:Leadership&ManagementNECPA:ProgramAdministration&StaffRelations

YesNo

Level 2 Family and Community Engagement




NAEYC Meets

Standard? 3.2.1 TheStrengtheningFamilies

ProtectiveFactorFrameworkisusedtoassessengagementofandinteractionswithparentsandfamilies.

StrengtheningFamiliesSelf‐AssessmentTool

SFQualityImprovementPlanthatincludesstrengthsandareasofgrowthandincludesinputfromstaff,andparents/familiesintheprocess

1304.40(a)(1)1304.40(a)(4)&(5)Note:HSprogramsuseParent/FamilyEngagementFramework

Yes

No

3.2.2 Acommunityresourcehandbookormaterialsareavailabletoallparents/familiesyearlythatinclude:communityandschool‐basedresourcesand/ordirectservicestopromotechild/familysafety,health,andstability.

CommunityResourceHandbook/materials

Parentsignaturesonreceipt

1304.40(b)(1)1304.41(a)(2)Family&CommunityEngagementKeyIndicator#5

Yes

No






NAEYCMeets

Standard?3.3.1 Allnewlyenrolledfamiliesare

offeredtheStrengtheningFamilies(SF)ProtectiveFactorSurveytocomplete.

SFProtectiveFactorsSurvey

Surveyresultsaretallied,summarizedandaggregatedtoinformprogrampoliciesandproceduresregardingparents/families.

1304.40(a)(1)1304.40(a)(5)1304.40(b)(1)Family&CommunityEngagementKeyIndicator#1PartnershipswithFamilies

YesNo

3.3.2 Aparent/familygroupisestablishedtoengageenrolledfamiliesandsupporttheirparticipationintheeducationoftheirchildrenandincludesactivitiestopromotemulticulturallearning.

Groupmeetsatleasttwotimesperyear

Parent/FamilyGroupMeetingAgendasAndGroupsign‐insheet

1304.50(b)(1)‐(b)(7)1304.50(e)(1),(2)&(3)Family&CommunityEngagementKeyIndicator#3ParentsastheirChild’sEducators

YesNo

3.3.3 Educationworkshopsareheldatleasttwo(2)timesperyearontopicssuchas:earlyliteracy,adult/familyliteracy,positiveparent‐childinteractions,culturalawareness,developmentalissues,and/orothertopicsthataddresstheidentifiedneedsandinterestsofenrolledparent/families.Note:Translation/InterpretersareprovidedforEnglishLanguageLearners(ELL)parents/families.

Communicationsoftheworkshops

FamilyEducationworkshopagendasAndSign‐insheet

1304.40(d)(1)1304.40(e)(3) Yes

No






NAEYCMeets

Standard?3.3.4 Homevisitsareofferedtoall

enrolledfamiliesusingstandardguidelines.

HomeVisitpolicyandprocedure

Numberofcompletedhomevisits/NumberofenrolledfamiliesAndDocumentationofthevisit

1304.40(e)(5)1306.32(b)(8)Family&CommunityEngagementKeyIndicator#3ParentsasTheirChild’sEducator

NECPA:Staff‐Parent‐CommunityPartnerships

YesNo

3.3.5 Participationofparentsonalocalorregionalcommunityadvisorycouncilisencouraged(i.e.thiscouldbetheCountyCouncilforYoungChildren).

Evidenceofparentparticipationontheadvisorycommittee/council

Listofcommunityorganizationswhereparentrepresentativesareinvolved

1304.50(a)(1)1304.40(g)(1)&(2)ProgramGovernanceKeyIndicator#1‐StructureandParticipation

YesNo

3.3.6 Theprogramtracksandmonitorsabsencesofindividualchildrenandcontactsfamilieswhenchildrenareabsentmorethanthree(3)consecutivedays.

Absenteeismpolicy Policycontainsinformationonhowabsenteeismisaddressed

1305.8(a)1305.8(b)ERSEAKeyIndicator#4‐AttendanceandParticipation

YesNo





NAEYCMeets

Standard?3.4.1 TheStrengtheningFamilies

ProtectiveFactorFrameworkisusedtoassessengagementofandinteractionswithparentsandfamilies.

AnnualupdateoftheStrengtheningFamiliesSelf‐Assessment

AnnualupdateSFQualityImprovementPlanthatincludesstrengthsandareasofgrowthandincludesinputfromstaff,andparents/familiesintheprocess

1304.40(a)(1)1304.40(a)(5)Family&CommunityEngagementKeyIndicator#1

YesNo

3.4.2 Aparent/familygroupisestablishedtoengageenrolledfamiliesandsupporttheirparticipationintheeducationoftheirchildren,provideinputandadviseontheprogram’spolicies,proceduresandpractices.

Groupmeetsatleastthreetimesperyear

Parent/FamilyGroupMeetingAgendas

AndGroupsign‐insheet

AndMeetingminutes

1304.50(a)(1)(2)Family&CommunityEngagementKeyIndicator#2Parent‐ChildRelationships

YesNo






NAEYCMeets

Standard?3.4.3 Avarietyofmethodsareusedto

communicatewithparents/familiesaboutcurriculumobjectives,earlycareeducationalgoals,otherissuesandeffectivestrategiestosupportlearningathome.

Evidenceofcommunicationstrategies,e.g.,newsletters,letters,parentworkshops,flyers

HeadStart NationalParent,Family&CommunityEngagementFramework1304.21(a)(2)

NAEYC:FamiliesStandardNECPA:Staff‐Parent‐CommunityPartnerships

YesNo

3.4.4 HomeVisitsareofferedtoallenrolledfamiliesatleasttwo(2)timesperyearusingstandardguidelines.

HomeVisitpolicyandprocedure

Numberofcompletedhomevisits/NumberofenrolledfamiliesAndDocumentationofthevisits

1304.40(e)(5)1306.32(b)(8)Family&CommunityEngagementKeyIndicator#3‐ParentsasTheirChild’sEducators

YesNo

3.4.5 Representationandparticipationofatleastone(1)parentonalocalorregionalcommunityadvisorycouncil(i.e.,thiscouldbetheCountyCouncilforYoungChildren).

Evidenceofparentparticipationontheadvisorycommittee/council

Listofcommunityorganizationswhereparentrepresentativesareinvolved

1304.50(a)(1)1308.21(a)(6)Family&CommunityEngagementKeyIndicator#3‐ParentsasTheirChild’sEducators

YesNo





NAEYCMeets

Standard?3.5.1 StrengtheningFamilies

principlesandsevencorestrategiesarefullyintegratedintotheworkofthecenter/program.

Note:HSprogramsuseTheHeadStartParent,Family&CommunityEngagementFrameworkinyourprogram:MarkersofProgress

1304.(c)(1)(i),(ii)&(iiii)Family&CommunityEngagementKeyIndicator#1PartnershipswithFamilies

YesNo

3.5.2 Programfullycollaborateswithcommunitypartnerstocreateasupportivesystemthatrespondsappropriatelytotheneedsofparents/familiesandisinclusiveandrespectfulofculturalandlinguisticdifferencesforallenrolledparents/families.

Partnershipagreementsand/orconsultantagreementsAndTransitionFolder

AnnualCalendarsofculturallyrelevantdates,Scheduleofculturalactivities

Family&CommunityEngagementKeyIndicator#1PartnershipswithFamilies1304.41(a)(1)

NECPA:11‐98Staff‐Parent‐CommunityPartnerships

YesNo


Category 4: Workforce/Professional Development Effective professional development provides staff with high quality learning opportunities that is differentiated, similar to the quality learning that is provided for children. Training plans and in service opportunities should be provided using the identified needs and strengths of staff coupled with the goals of the program/agency. Staffs who participate in designing their own training plans are more effective.

Level 1 Workforce/Professional Development




NAEYC Meets






YesNo





NAEYC Meets

Standard? 4.2.1 Allclassroomstaffisenrolledin

theworkforceregistry.EvidenceofRegistryMembership

NJRegistryverification 1307.3(b)(2)(i)

YesNo

4.2.2 Allteachingstaffandsupervisors

havereceivedanoverviewoftheNJBirthtoThreeStandardsandorNJPreschoolTeachingandLearningStandards,andtopicsspecifictochilddevelopment,appropriateteacher‐childinteractionandDevelopmentallyAppropriatePractices(DAP).

FormalprofessionaldevelopmentasindicatedbyRegistry

And/orProgramProfessionalDevelopmentPlan

NJRegistryverification 1307.(b)(1)(i)ChildDevelopment&EducationKeyIndicator#1SchoolReadiness

Yes

No

4.2.3 Allteachingstaffmembershavereceivedtrainingonthebenefitsofhomevisitsandhowtoplanforahomevisit.


And/orProgramProfessionalDevelopmentPlan

NJRegistryverificationProfessionalDevelopmentSchedule

Family&CommunityEngagementKeyIndicator#1‐PartnershipwithFamilies1304.40

Yes

No






NAEYCMeets

Standard?4.3.1 Allteachingstaffand

administrators/directorshavereceivedformaltrainingintheselectedcurriculum.

FormalprofessionaldevelopmentasindicatedbyRegistryAnd/orProgramProfessionalDevelopmentPlan

NJRegistryverification ChildDevelopment&EducationKeyIndicator#2CurriculumSelection&Implementation

YesNo

4.3.2 Teachingstaffhavereceivedprofessionaldevelopmentintheselectedperformance‐basedassessment.


NJRegistryverification 642(f)(3)(C)ChildDevelopment&EducationKeyIndicator#4‐QualityTeachingandLearning

YesNo

4.3.3 Directors/Supervisorshavereceivedtraininginevaluatingandobservingteachersbothformallyandinformally(withwalkthroughinstruments),(e.g.,usingstructuredobservationinstruments)


NJRegistryverification 648A(f)ChildDevelopment&EducationKeyIndicator#4‐QualityTeachingandLearning

YesNo

4.3.4 Allteachingstaffreceivesanannualwrittenperformanceevaluation,conductedbytheirsupervisor.

Self‐evaluationscompletedbyprogramadministratorandteachersAnd/orFeedbackfromfamilies

DescriptionoftheannualperformanceevaluationprocessAndCopyofevaluation,self‐assessment.familysurveys,andIndividualProfessionalDevelopmentPlan

648A(f)ChildDevelopment&EducationKeyIndicator#4QualityTeaching&Learning1304.52(i)Note:AllstaffmembersmusthaveperformanceappraisalsChildDevelopment&EducationKeyIndicator#4QualityTeaching&Learning

YesNo






NAEYCMeets

Standard?4.3.5 Staffistrainedtoworkwith

childrenwithspecialdiets,allergiesandspecializedfeedingissues.

TrainingasindicatedinPINJRegistry

PINJTrainingRecordsforstaff

1304.23(a)(2)1304.2(c)(6)ChildHealth&SafetyKeyIndicator#4—HealthyPracticesandRoutines

NAEYC:HealthNECPA:Staff‐Parent‐CommunityPartnerships

YesNo

4.3.6 Allteachershavereceivedtrainingintheadministrationoftheadopteddevelopmentalscreening.


NJRegistry verification ChildHealth&SafetyKeyIndicator#2ScreeningandReferrals45CFR1304.52(j)648A(a)(5)

YesNo

4.3.7 Allteachershavereceivedtrainingintheadministrationoftheadoptedperformance‐basedassessment.


NJRegistryverification ChildDevelopment&EducationKeyIndicator#1SchoolreadinessNote:Mentionsusebutnottrainingonthetool

YesNo

4.3.8 ChildcareteachingstaffhasaCDAorequivalentnine(9)creditsinfieldrelatedtochildgrowthordevelopmentorareintheprocessofattainingaCDA.

20%ofteachingstaffhaveaCDA

NJRegistryorCDACertificateNote:Infant/toddlerteachingstaffcanhaveaNJInfant/toddlerCredential

648A(a)ChildDevelopment&EducationKeyIndicator#4‐QualityTeachingandLearning

NECPA11‐14Note:NomentionofIndividualProfessionalDevelopmentPlan

YesNo






NAEYCMeets

Standard?4.3.9 Supervisor(s)ofteachingstaff

musthave,ataminimum,aCDAorequivalentnine(9)creditsinEarlyChildhoodintheagegroupthattheprogramserves.


NJRegistryverificationNote:HeadStartprograms‐EarlyChildhoodEducationCoordinatorsmusthaveBaccalaureateoradvanceddegreeinEarlyChildhoodNote:SchooldistrictadministratorsshouldattendtheNJDepartmentofEducation‐sponsoredearlychildhoodleadershiptrack

648A(B)(i)648A(f)ChildDevelopment&EducationKeyIndicator#4‐QualityTeachingandLearning


YesNo





NAEYCMeets

Standard?4.4.1 Allteachingstaffhas

professionaldevelopmentorcollegelevelcourseworkthatpreparesthemtoworkwithyoungchildrenwhohavespecialneeds.Theseshouldincludestrategiesforsupportinginclusion.

FormalprofessionaldevelopmentasindicatedbyRegistryAndProgramProfessionalDevelopmentPlan

NJRegistryverification

ChildDevelopment&EducationKeyIndicator#1SchoolReadiness

YesNo

4.4.2 ChildcareteachingstaffhasaCDA,intheagegroupofthechildrenintheirroom/classroomorareintheprocessofattainingaCDA.

35%ofteachingstaffhaveaCDA


648AChildDevelopment&EducationKeyIndicator#4‐QualityTeachingandLearning


YesNo

N/A






NAEYCMeets

Standard?4.4.3 Professionaldevelopmentis

offeredtoprogramstaffthatincludesthefollowingtopics:PyramidModel,SocialandEmotionalDevelopment,andInfantEarlyChildhoodMentalHealth.

ProfessionalDevelopmentPlanspecifictotheareaslisted


1304.21(a)(1)(i)ChildDevelopment&EducationKeyIndicator#4QualityTeachingandLearning

YesNo

4.4.4 Professionaldevelopmentisofferedtoprogramstaffthatincludes:specialneeds,supportingteacher‐childinteractions,supportingEnglishLanguageLearners(ELL),culturalcompetence,transition,andtheStrengtheningFamilies’ProtectiveFactors.

60hoursofprofessionaldevelopmentinthetopicslistedobtainedin3years


1304.21(a)(1)(i)ChildDevelopment&EducationKeyIndicator#4QualityTeachingandLearning

YesNo

4.4.5 TheProfessionalDevelopmentPlanincludestheuseofacurriculumimplementationorfidelitychecklist/instrumenttoensureimplementationofthecurriculum.

CurriculumImplementationcheck‐list/fidelityassessment

Copyofcompletedcurriculumimplementation/Fidelitychecklist/instrument

1304.52(i)ChildDevelopment&EducationKeyIndicator#3‐CurriculumSelectionandImplementation

YesNo

4.4.6 Teachershaveplannedopportunitiestosharecollectedchildanecdotesandworksampleswitheachothertoimproveandmaintaintheirreliableusetotheperformance‐basedassessment.

Numberoftimestheopportunitiesoccurred

CopyofScheduleAnd/orStaffmeetingagendas

1307.3(b)(2)(i)1307.3(b)(2)(ii)1304.21(a)(4)(i)ChildDevelopment&EducationKeyIndicator#1SchoolReadiness

YesNo

4.4.7 Directors/supervisorsprovideaggregatedclassroomandchilddatatoteacherstocollaborativelydevelopaplantoimproveprogramqualityinspecificareas.

Evidenceofaggregatedroom/classroomleveldataAndEvidenceofprogramplanningusingroom/classroomdata

Childleveldatareports&Classroom/programleveldatareportsAndProgramImprovementPlan

ChildDevelopment&EducationKeyIndicator#1SchoolReadiness

YesNo






NAEYCMeets

Standard?4.4.8 Non‐instructionalstaffreceives

informationon:developmentallyappropriatepractices,diversity,anoverviewofage‐appropriatestandards,andappropriateadult‐childinteractions.Note:Non‐instructionalstaffinclude:lunchassistants,busdrivers,maintenancestaffandvolunteers

Signedreceiptofinformation

Signedreceipts 1304.23(b)(4)HeadStartTransportationRegulations

YesNo





NAEYCMeets

Standard?4.5.1 Ongoingformalprofessional

developmentandsupervisionarereceivedbystafftosupportpositiveandresponsiverelationshipsandinteractionsthatarewarmandnurturing.

CLASSreliableraterscoreof5.5inEmotionalSupportandClassroomOrganizationdomainsandscoreof3.3intheInstructionalSupportDomain

CLASSProtocol/PolicyAndIndividualProfessionalDevelopmentPlansorAgencyTrainingPlansFormalprofessionaldevelopmentasindicatedbyPINJ

1304.21(a)(3)(i)(A)ChildDevelopment&EducationKeyIndicator#4QualityTeachingandLearning

YesNo

4.5.2 Programhasfullyimplementedaresearch‐basedsystemthatprovidesteachingstaff,inparticular,withstrategiesthatpromotesocial‐emotionalcompetenceandeffectivelyaddresschallengingbehaviors.

CompletedPyramidModelTPOTand/orTPITOSassessmentforeachclassroom

Completedassessments 1304.20(f)(1)1304.20(f)(2)(i)ChildDevelopment&EducationKeyIndicator#3‐Individualizing

YesNo

4.5.3 ChildcareteachingstaffhasaCDA,intheagegroupofthechildrenintheirroom/classroomorareintheprocessofattainingaCDA.

50%ofteachingstaffhaveaCDAAnd/orProfessionalDevelopmentPlan


648AChildDevelopment&EducationKeyIndicator#4QualityTeachingandLearning


YesNo

N/A


Category 5: Administration and Management High quality leaders are essential to an effective program. A purposeful program design will allow the staff and children to reach their full potential. High quality administrators design the program to provide appropriate training opportunities to staff, promote joint planning sessions, effectively involve families and the local community in program activities, and create a welcoming environment for all.

Level 1 Administration and Management




NAEYC Meets






YesNo





NAEYC Meets

Standard? 5.2.1 Appropriatebusinessand

administrativepracticesaredemonstrated.

ProgramAdministrationScale(minimumself‐assessedscoreof2)

Yes

No

N/A





NAEYCMeets

Standard?5.3.1 Appropriatebusinessand


ProgramAdministrationScale(minimumself‐assessedscoreof3)

NAEYC:Leadership&managementNECPA:ProgramAdministration&StaffRelations

Yes

No

N/A

5.3.2 ProgramsledorgovernedbyaBoardofDirectors,BoardofEducation,advisorycouncilothersimilargroup,havewrittenpoliciesdefiningtheirrolesandresponsibilities.

Documentationofbylawsandorpolicies

Writtendefinitionofrolesandresponsibilitiesofthegoverningbody

1304.50(a)(1)ProgramGovernanceKeyIndicator#1StructureandParticipation

NAEYC:Leadership&Management

Yes

No

N/A






NAEYCMeets

Standard?5.3.3 Financialpoliciesand

proceduresareestablishedbasedonprofessionalaccountingstandards.

Descriptionoffinancialoperationsprocedures

74.21(b)(3)1301.32(a)(1)FiscalIntegrityKeyIndicator#1FinancialManagementSystems

NAEYC:Leadership&Management Yes

No

5.3.4 Theprogramhasamarketing/recruitmentplantomaximizefullenrollment.

MarketingPlan MarketingPlanthataddressesincreasingenrollment

1305.5ERSEAKeyIndicator#1‐RecruitmentandSelection

NAEYC:Leadership&Management(ProgramImprovement)

YesNo

5.3.5 Aprojectedone‐yearoperating

budget,includingastatementofincomeandexpendituresisdeveloped.

1Yearoperatingbudget

Operatingbudgetandincludesstatementofincomeandexpenditures

HeadStartActSection647ARecords&AuditsFiscalIntegrityKeyIndicator#2Reporting

YesNo

5.3.6 Annually,inputissolicitedfrom

staffandfamiliestoevaluatetheprogram.Resultsareusedtodevelop/informacomprehensivewrittenprogramimprovementplan.

Annualfeedbackandresultstallied

Acomprehensivewrittenprogramimprovementplan

1304.51(a)642©(2)(B)(i)ProgramGovernanceKeyIndicator#2Roles,ResponsibilitiesandTraining

NAEYC:Leadership&ManagementNECPA:ProgramEvaluation

YesNo

5.3.7 Atleastthree(3)typesofinternalcommunicationtoinformstaffofprogramactivities,policies,etc.isused.

Evidenceofinternalcommunicationstrategies

1304.51(b)ManagementSystemsKeyIndicator#4‐Communication

NECPA:ProgramAdministration&StaffRelationsNAEYC:Leadership&Management

YesNo

5.3.8 Atleastonebenefit(paidvacationtime,sicktime,healthinsurance,tuition/professionaldevelopmentreimbursementorretirementplanoption)isprovidedtostaff.

EmployeeHandbookOrEmployeebenefitpolicy

Employeehandbookorbenefitpolicydescribingthebenefit(s)employeesreceive.

1301.31PersonnelPoliciesManagementSystemsKeyIndicator#3:HumanResources


YesNo

5.3.9 Basedonthecareerlattice,thereisasystemtosupportstaffcareerdevelopment.

IndividualProfessionalDevelopmentPlans

1304.52(i)

YesNo






NAEYCMeets



ProgramAdministrationScale(PAS)scoreselfassessedof4

YesNo

N/A

5.4.2 Anadvisorycouncilis

establishedwhichincludesdiversecommunityrepresentativeswhomeetregularlytoassistwiththeprogramimprovement.

Rosterofmemberswithaffiliations

MeetingMinutes/Sign‐insheets

1304.50(b)(1)‐(b)(7)ProgramGovernanceKeyIndicator‐StructureandParticipation

NAEYC:Leadership&Management(notimeframe)

YesNo

5.4.3 Theprogramhasastrategicorbusinessplanthatisreviewedandupdated,ataminimum,everythree(3)years.

StrategicPlanOrBusinessPlan

1304.51(a)ProgramGovernanceKeyIndicator#2‐Roles,ResponsibilitiesandTraining

NECPA:ProgramAdministrationNAEYC:Leadership&Management

YesNo

5.4.4 Teacherturnoverisdocumentedandtracked.

Descriptionofsystemfortrackingteacherturnoverandplanforaddressingteacherturnover

1305.51(a)(1)(iii)ManagementSystemsKeyIndicator#1ProgramPlanning

YesNo

5.4.5 Theprogram’sfinancialsystemincludesanannualbudgetand/orannualreport.

AnnualBudgetAnd/orAnnualReport

Annualreportcontainsfinancialsysteminformation

1304.51(h)(1)HeadStartActSection644ProgramGovernanceKeyIndicator#3‐Reporting


YesNo

5.4.6 Theprogramhasquarterlyreviewconductedoftheaccountingrecordsbyanindependentpartywhohasaccountingorbookkeepingexpertise.

Quarterlyreviewreporttoensurefiscalintegrityandinformthebusinessplan

HeadStartSectionAct647ProgramGovernanceKeyIndicator#3ReportingtotheGoverningBodyandPolicyCouncil

YesNo

5.4.7 AninsideandoutsideauditisconductedannuallybyaCertifiedPublicAccountant(CPA).

SignedcontractwithaCPAAndMostrecentaudit

1301.13FiscalIntegrityKeyIndicator#1FinancialManagementSystems

YesNo






NAEYCMeets



ProgramAdministrationScale(PAS)scoreselfassessedof5

Yes

No

N/A

5.5.2 Theprogramofferstwobenefitsthatincludevacation,sicktime,andhealthinsurance.

EmployeeHandbookOrEmployeebenefitpolicy

Employeehandbookorbenefitpolicydescribingthebenefit(s)employeesreceive

1301.31PersonnelPoliciesManagementSystemsKeyIndicator#3:HumanResources

YesNo

5.5.3 Systematicopportunitiesareofferedforteacherstoengageinreflectiveteachingpracticesthroughtheuseofpeergroups,coaches,and/ormentors.

Documentationofongoingreflectivepracticeopportunities

Note:HeadStartusesPractice‐BasedCoachingdocument

1307.3(b)(1)(i)ChildDevelopment&EducationKey#1SchoolReadiness

YesNo

5.5.4 ProgramshaveincentiveprocessesthatrewardeducatorsthatachievethenextstepsontheNJRegistryCareerLattice.

MinutesfromProfessionalLearningCommunityAndDocumentationofIncentiveprogram

NECPA:ProgramAdministration&StaffRelations

YesNo

Last updated 5‐20‐15

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