Ground ModeTransportation · 2/25/2019 · GROUND TRANSPORTATION GENERALAPPLICATION Page 2 of 10 GENERAL APPLICATION . Please note that every Ground Transportation driver shall be

February 25, 2019 RE: Oakland International Airport – 2019 Ground Transportation

General Application Package for All Operators

To Whom It May Concern: Thank you for your interest in providing ground transportation services at Oakland International Airport (OAK). The 2019 Ground Transportation (“GT”) Permit application is attached for your convenience. When submitting your application package, please ensure that copies of all requested documents are attached to the application. Please allow fourteen (14) business days for your application to be processed. Incomplete applications, including applications lacking any required attachments, will not be processed and will be returned. Excluding TNC’s, all GT Operators must provide current copies of vehicle registrations, driver rosters, and insurance information for their fleet.

Per the implementation of the Airport Rules and Regulations established on January 1, 2018, we will continue to follow the flexible Permit Renewal Periods and stagger renewal time for each Ground Transportation mode. As shown in the following table, Operators must complete and submit their renewal paperwork during the specified Permit Renewal Periods.

Deadlines:

If Operators do not turn in their renewal paperwork during the applicable Permit Renewal Submittal Period, differential renewal fees will be assessed and there is no guarantee that Operators will receive their permits before the New Permit Required date. Once new permits for 2019 are issued, Operators must display the new stickers by the date(s) shown above. A failure to display a new permit by these dates will be a violation of the Airport Rules and Regulations. Please note that CY 2018 permits will remain valid until the New Permit Required date for each GT mode.

Ground Transportation Mode Submit Application By

New Permit Required By

1. TNC Operators March 8, 2019 April 1, 2019 2. Hotel/Motel Operators March 15, 2019 April 1, 2019 3. Off-Airport Parking Operators March 22, 2019 April 1, 2019 4. Door to Door Shuttle Operators (all) March 29, 2019 May 1, 2018 5. Taxicab Operators April 30, 2019 June 1, 2018 6. Limousine Operators May 31, 2019 July 1, 2018 7. Charter & Scheduled Buses May 31, 2019 July 1, 2018

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New and Renewal Applicants: All applicants must submit a typed 2019 OAK General Permit Application package with the required documents and the non- refundable application fee. Companies that are currently operating at OAK will complete the same application and specify themselves as a renewal applicant in the attached package and submit the required documents, along with any updated information required in the application package. Applications are available online at www.oaklandairport.com/permits/. Applications must be approved by the Airport or your company will not be authorized to operate at OAK. Companies with outstanding fees cannot obtain permits. Application Submittal: All permit applications are required to be typed and must be submitted online. If you need assistance with the completion of your application package, please email [email protected]. For payment, you may mail-in or drop off your payment in person at the Ground Transportation office with a copy of your auto-generated receipt confirmation upon submitting your application. Our mailing address is:

Oakland International Airport One Airport Drive, Box 45

Oakland, CA 94621 Attn: Ground Transportation Department

Incomplete applications will not be processed and will be returned: Once the application review process is complete, you will be contacted to have your vehicle(s) inspected by Ground Transportation staff. All payments must be made by credit card or with a bank-cashier’s check, business check, or money order, payable to the Port of Oakland. Personal checks will not be accepted. Automated Vehicle Identification (AVI) Transponder Requirements: AVI transponders shall be installed on all vehicles that operate at Oakland International Airport. Airport Rules and Regulations (Port Ordinance 4445) Section 8.1(e) requires that each Qualified Operator, Partially Exempt Qualified Operator, and Exempt Qualified Operator shall pay a non-refundable $50 Operator Transponder Fee per vehicle. This fee shall be returned only if the applied-for permit is not issued.

http://www.oaklandairport.com/permits/

mailto:[email protected]

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Insurance Requirements: Insurance requirements are specified in the application package and proof of same shall be submitted in the application and mailed to the:

Risk Transfer Office

Port of Oakland 530 Water Street

Oakland, CA 94607 Attn: Audrey-Forte Green

The appropriate level of insurance must be provided with the proper endorsements as specified. OAK Ground Transportation Permits will not be issued if these amounts are incorrect. We value our partnership with your business in providing ground transportation services at OAK.

Sincerely,

Jon Cimperman Airport Operations Manager, Landside Ground Transportation and Parking Services

OAKLAND INTERNATIONAL AIRPORT GROUND TRANSPORTATION GENERAL APPLICATION

2019 General Ground Transportation Application Package Page 1 of 10

GENERAL REQUIREMENTS

The documents listed below must be included and submitted together in each typed application submittal. FAILURE TO SUBMIT ALL REQUIRED DOCUMENTS WILL RESULT IN AN INCOMPLETE APPLICATION AND WILL BE RETURNED TO THE APPLICANT. Permits will not be issued for incomplete applications. All forms reflect requirements detailed in the Rules and Regulations for Oakland International Airport, adopted by the Board of Port Commissioners of the City of Oakland by Port Ordinance No. 4445, effective January 1, 2018. This is the controlling document for all operational, legal and financial matters related to Airport Ground Transportation.

Company Name:

Type of Operator (check one only): Hotel/Motel Off-Airport Parking Door-to-Door (All) Taxicab Limousine Charter & Scheduled Buses

Type of Applicant: New Applicant Renewal Applicant

REQUIRED APPLICATION FORMS INCLUDED

1 General Application

2 Sub-carrier Application (if applicable)

3 Driver Roster Information

4 Worker’s Compensation Exemption Form (if applicable)

5 Equipment Statement

6 Airport General Application Fees and Security Deposit Calculations

REQUIRED ATTACHMENTS INCLUDED

1 Business License (city doing business in)

2 Copy of CA Driver License (for all drivers in roster)

3 Insurance – Please include all the following forms below: (a) Accord Insurance Certificate(b) Designated Insured Endorsement(c) Waiver of Subrogation(d) Commercial General Liability and Automobile Liability(e) Workers’ Compensation (if applicable)

4 Copy of Vehicle Registration (for all vehicles in Equipment Statement)

5 CHP Vehicle Inspection Certificate (for all vehicles in Equipment Statement)

6 Fare Schedule / Approved CPUC Tariff List (On-Demand Operators only)

REQUIRED SUBCARRIER ATTACHMENTS (IF APPLICABLE)

1 Notarized Copy of Contract Between Subcarrier and Main Carrier

2 TCP or PSC Certificate (Hotels Exempt)

3 Insurance - General/Auto/Workers Comp. (if applicable)

4 Copy of Vehicle Registration


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GENERAL APPLICATION

Please note that every Ground Transportation driver shall be affiliated with a company that is duly permitted by the Airport under the Airport Rules and Regulations. Regardless of the contractual relationship between the individual driver and the company, the company will be responsible for all fees and charges incurred by drivers and the company will be billed accordingly.

A NON-REFUNDABLE Application Fee must be submitted with the Application materials. Current Application Fee amounts can be found in the Airport Rules and Regulations, Appendix A. Applications received without payment of the Application Fee and other required fees, and/or all required documents shall be deemed incomplete. INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED AND PERMITS WILL NOT BE ISSUED UNTIL COMPLETE APPLICATION IS RECEIVED.

By accepting an Oakland International Airport Ground Transportation Permit, the Permit Holder acknowledges and agrees to abide by the Airport Rules and Regulations outlined in Port Ordinance 4445 and subsequent amendments and revisions.

BUSINESS INFORMATION

Company Name Tenant #

DBA PSC/TCP Permit #

Company Address (Physical Address – No PO Boxes accepted)

City State Zip

Mailing Address (If different from above)

City State Zip

Email Address

Phone Number Ext Fax Number

Cell Phone Website

BILLING CONTACT INFORMATION

Contact Name

Contact Title

Contact Phone # Cell Phone #

Contact Email Address

Authorized Signature 2019 General Ground Transportation Application Package

Date


2019 General Ground Transportation Application Package Page of3 10

SUB-CARRIER APPLICATION (Each Sub-Carrier Must Fill Out This Form)

SUB-CARRIER CONTACT INFORMATION

Company Name PSC/TCP Permit #

Contact Name

Contact Title

Company Address (Physical Address – No PO Boxes accepted)

City State Zip

Email Address

Contact Phone # Contact Cell Phone #

Contact Email Address

Driver’s License State Expiration Date

EMPLOYER INFORMATION

Company Name

PSC/TCP Permit # Vehicle #

Note: Must include a notarized copy of contract between subcarrier and main carrier.

I certify to the best of my knowledge the above information is correct and true.

Sub-Carrier Signature Date



DRIVER ROSTER INFORMATION

Every application must include a driver roster along with a VALID photocopy of the California Driver License for all drivers listed. Expired driver's license will NOT be accepted. The driver roster shall, at a minimum include the following information listed on the sample below. Please type the information in the table below, or you may submit the requested information in an excel spreadsheet (preferred).

Company Name:

Last Name First NameDriver License

Number License Class

Address State Zip

Code Telephone Number

1.

2.

3.

4.

5.

6.

Use additional pages if needed.



IF YOU DO NOT HAVE EMPLOYEES

Provide a statement that your company is exempt from providing Worker's Compensation and does not have any employees at this time, and if you should hire any in the future you will immediately notify the Ground Transportation Unit and submit the required copy of your Worker’s Compensation Certificate with any required Endorsement(s) to the Ground Transportation Department and the Port of Oakland’s Risk Management Insurance Section.

Please have an authorized Company Representative complete the information below.

Company Name:

DBA:

Print Name:

Signature:

Date Signed:

Telephone Number:

Email Address:



Vehicle License Plate Number

VIN Number Make & Model

Vehicle Year Manuf. Date

Fuel Type*

Number of Seats

OAK AVI Transponder Tag Number

Airport Permit Number

1.

2.

3.

4.

5.

6.

*Indicate the following fuel type vehicle

D – Diesel C-CNG H-Hybrid G- Gas F –Fuel Cell P-Propane E – Electricity ET- Ethanol ME- Methanol HY – Hydrogen

EQUIPMENT STATEMENT

Please attach copies of the following documents for each vehicle to this form: (1) Valid Vehicle Registration (copy), and (2) CHP Vehicle Inspection. Failure to submit current documents, per vehicle listed below, will result in an incomplete application and permits will not be issued.

Please type the information in the table below, or you may submit the requested information in an excel spreadsheet (preferred).

Company Name:


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AIRPORT GENERAL APPLICATION FEES AND SECURITY DEPOSIT CALCULATIONS

STEP 1: CHECK ONE OF THE PLANS BELOW $

STEP 2: CALCULATE SECURITY DEPOSIT AND TRANSPONDER FEE

SECURITY DEPOSIT (PLAN A – FOR NEW TENANT ONLY) • Refundable Security Deposit (1 to 5 vehicles) = $500 $ • For each additional vehicle

o Number of Additional Vehicles ________ x $50 = $

T •

RANSTPraOnspNDE

ondeR F

r FEeeE

(#____ of Vehicles with no current OAK transponders x $50) $Please note: All vehicles must have an OAK Transponder. This fee applies tonew and existing tenants who currently do not have a transponder for all vehicles.

STEP 3: TOTAL APPLICATION/DEPOSIT FEES DUE $

By completing this application and accepting the Airport issued permits, the applicant acknowledges their responsibility for paying all applicable fees. The applicant hereby certifies that the information in this application is accurate and that the signatory below is fully legally authorized to sign on behalf of the applicant. The applicant further agrees that its company and its drivers will comply with all applicable federal, state, and local laws, ordinances, rules, regulations, and directives, as they may be amended from time to time, including, without limitation the Airport Rules and Regulations, Airport Operating Directives from the Director or his/her designee, all oral and/or written instructions applicable to Ground Transportation Services given by the Landside Operations Manager or his/her designee, and all laws pertaining to public safety, safe driving practices, seat belts, child seats, drug testing, and accommodation of individuals with disabilities. The applicant agrees to notify the Airport immediately in writing of any changes to the materials or information submitted with this application, and to the prompt return of Permits and Transponders in the case of replacement windshields, vehicle removal from fleet or as required by Airport regulations.

Signature

2019 General Ground Transportation Application Package

Print Name Date

Plan A Qualified Operator (NEW TENANT)

• $300 Application Fee• Security Deposit Required• Access the airport more than 120 times

Plan A Qualified Operator

(RENEWAL ONLY)

• $200 Application Fee (if renewed before the annual permit expires)• $250 Application Fee (if renewed up to 30 days after the annual permit

expires• If submitted after the 30 days, tenant will automatically be required to pay

$300 application fee

Plan B Partially Exempt Qualified

Operator

• $222 Application Fee• No Security Deposit required••

Access the airport 60 times or less per yearParticipants who exceed 60 trips will be placed inPlan C and charged the associated additional fees

• Operator cannot operate a courtesy vehicle, bus orany vehicle over 30 feet long

Plan C Exempt Qualified Operator

• $444 Application Fee• No Security Deposit required• Access the airport 120 times or less per year• Participants who exceed 120 trips will be placed

in Plan A and billed on a per access basis, and must immediately pay fees associated with the switch

• Operator cannot operate a courtesy vehicle, busor any vehicle over 30 feet long



GROUND TRANSPORTATION FEES

*The following is only a summary of fees provided for convenience. All required fees are set forth inthe Airport Rules and Regulations, Appendix A, which shall control.*

Airport Rules & Regulations Section

Description Fee

8.1(d)

Permit Application Fee: Qualified Operator o This plan is for operators who access the airport more than 120 times per

year.Permit Application Fee: Partially Exempt Operator

o This plan is for operators who access the airport 60 times per year or less.Permit Application Fee: Exempt Operator

o This plan is for operators who access the airport 120 times per year or less.

$300 $222 $444

8.1(e) Operator Transponder Fee per Vehicle $50

8.1(m)(3) Permit Renewal Fee: Before end of Annual Permit Period Permit Renewal Fee: Up to 30 Days Past End of Permit Period Permit Renewal Fee: More than 30 Days Past End of Permit Period

$200 $250 $300

8.2(b) Taxi Permit Application Fee $300

8.2(c)(1) Taxi Permit Renewal Fee Before end of Annual Permit Period Taxi Permit Renewal Fee: Up to 30 Days Past End of Permit Period Taxi Permit Renewal Fee: More than 30 Days Past End of Permit Period

$200 $250 $300

8.2(h) Taxi Permit Transfer Fee (Under the discretion of the Ground Transportation Manager) $50

8.5(b)(6) Taxi Transponder Fee (The Ground Transportation company will be responsible for all fees and charges) $50

8.7(a)(1) Limousine Per Access Fee: Non-Alternative Fuel Vehicle Limousine Per Access Fee: Alternative Fuel Vehicle

$3.70 $3.35

8.7(a)(2) Door-to-Door On-Demand Shuttle Per Access Fee: Non-Alternative Fuel Vehicle Door-to-Door On-Demand Shuttle Per Access Fee: Alternative Fuel Vehicle

$3.70 $3.35

8.7(a)(3)

Door-to-Door Reservation Shuttle and Scheduled / Charter Operator Per Access Fee: Non-Alternative Fuel Vehicle Door-to-Door Reservation Shuttle and Scheduled / Charter Operator Per Access Fee: Alternative Fuel Vehicle

$3.70

$3.35

8.7(a)(4)(i) Hotel Courtesy Vehicle Per Access Fee $3.35 8.7(a)(4)(ii) Parking Courtesy Vehicle Per Access Fee $3.35

8.7(a)(5) Airport Permit Dwell Time Fee per minute (or portion thereof) in excess of 30 minutes

$0.50; up to $50/Access

8.7(a)(6) Partially Exempt Qualified Operator: Annual Fee Exempt Qualified Operator Annual Fee: Annual Fee

$222 $444

8.7(b)(2) Airport Permit Security Deposit – per vehicle fee for first 5 vehicles Airport Permit Security Deposit – per vehicle fee after 5th vehicle

$500 $50

8.7(c) Taxi Per Access Fee: Non-Alternative Fuel Vehicle Taxi Per Access Fee: Alternative Fuel Vehicle

$3.70 $3.35

8.7(d) Taxi Lost/Damaged Transponder Fee (The Ground Transportation company will be responsible for all fees and charges) $50

8.7(e)(1) TNC Per Access Fee: Non-Alternative Fuel Vehicle TNC Per Access Fee: Alternative Fuel Vehicle

$3.70 $3.35

8.7(e)(3) TNC Security Deposit Amount: 3 Months of Monthly Permit Fee Revenue, as determined by the Port

Company-specific



INSURANCE REQUIREMENTS LIMOUSINES and CLASS C VEHICLES (Seating Capacity 7 or Less)

Before beginning operations at the Port, Certificates of Insurance, as required below, must be approved by the Airport Risk Transfer Office. Minimum Required Insurance and Limits are shown below for limousines and Class C vehicles with seating capacity of 7 or fewer passengers:

1. Business Automobile Liability: $750,000 per accident (or as required by the Public Utilities Commission,whichever limit is higher), owned, non-owned and hired vehicles. If vehicles are on “scheduled” basis, pleaseprovide schedule,

2. Worker’s Compensation: Statutory,3. Employer’s Liability: $1,000,000 per accident/policy limit by disease.

SHUTTLES and BUSES (Seating Capacity 8 to 15)

Before beginning operations at the Port, Certificates of Insurance, as required below, must be approved by the Airport Risk Transfer Office. Minimum Required Insurance and limits are shown below for vehicles with seating capacity of eight (8) to fifteen (15) passengers:

1. Commercial General Liability: $1,000,000 per occurrence and general aggregate,2. Business Automobile Liability: $1,500,000 per accident (or as required by the Public Utilities Commission,

whichever limit is higher), owned, non-owned and hired vehicles. If vehicles are on “scheduled” basis, pleaseprovide schedule,

3. Worker’s Compensation: Statutory,4. Employer’s Liability: $1,000,000 per accident/policy limit by disease.

BUSES (Seating Capacity 16 or More)

Before beginning operations at the Port, Certificates of Insurance, as required below, must be approved by the Airport Risk Transfer Office. Minimum Required Insurance and limits are shown below for vehicles with seating capacity of 16 or more:

1. Commercial General Liability: $1,000,000 per occurrence and general aggregate,2. Business Automobile Liability: $5,000,000 per accident (or as required by the Public Utilities Commission,

whichever limit is higher), owned, non-owned and hired vehicles. If vehicles are on a “scheduled” basis, pleaseprovide schedule,

3. Worker’s Compensation: Statutory Limits,4. Employer’s Liability: $1,000,000 per accident/policy limit for disease.



CERTIFICATES OF INSURANCE MUST SHOW THE FOLLOWING:

1. That the City of Oakland, a municipal corporation, acting by and through its Board of PortCommissioners, “the Port”, its commissioners, agents, contractors, employees, and officers are additionalinsureds on the Commercial General Liability policy (if required above) and the Business AutomobileLiability policy (a copy of the additional insured endorsement must be attached to the certificateand must include the above additional insureds or provide blanket coverage);

2. That all insurance is primary and non-contributory with insurance carried by the Port of Oakland;

3. That the Commercial General Liability (if required above) and Automobile Liability Insurance policiescontain cross liability or separation of insured provisions;

4. That the Port of Oakland Risk Transfer Office shall receive 30-days advance written notice ofcancellation, non-renewal, or material reduction in coverage;

5. That all insurance policies (as required above) provide a waiver of subrogation in favor of the City ofOakland, a municipal corporation, acting by and through its Board of Port Commissioners, “the Port”,its commissioners, agents, employees, and officers (a copy of the waiver of subrogation endorsementsmust be attached to the certificate).

6. All autos scheduled under the policy should be listed on the certificate or attached thereto.

Operations or occupancy may be interrupted without proper evidence of insurance.

Should you or your insurance company representative have any questions pertaining to the insurance requirements as listed above, please contact:

Audrey Forte-Green Port Insurance Analyst Airport Risk Transfer Office Phone: 510-563-3631Email: [email protected] , [email protected]

Documents

Ground ModeTransportation · 2/25/2019 · GROUND TRANSPORTATION GENERALAPPLICATION Page 2 of 10 GENERAL APPLICATION . Please note that every Ground Transportation driver shall be