GRIFFIN LAKES COMMUNITY DEVELOPMENT DISTRICT MAY 14, … · 14/05/2020 · Griffin Lakes Community Development District Dear Board Members: A special telephonic meeting of the Board

GRIFFIN LAKES

COMMUNITY DEVELOPMENT

DISTRICT

MAY 14, 2020

SPECIAL TELEPHONIC MEETING

AGENDA PACKAGE

CALL IN INFORMATION: 1-800-747-5150

ACCESS CODE: 3098533#

Agenda Page 1

Griffin Lakes Community Development District

Inframark, Infrastructure Management Services 210 N. University Drive, Suite 702, Coral Springs, FL 33071

Call-In Number 800-747-5150

Access Code 3098533#

May 7, 2020 Board of Supervisors Griffin Lakes Community Development District Dear Board Members: A special telephonic meeting of the Board of Supervisors of the Griffin Lakes Community

Development District will be held on Thursday, May 14, 2020 at 12:30 p.m. via conference call. Telephone #: 1-800-747-5150 with Access Code: 3098533#. Following is the advance agenda for the meeting:

1. Call to Order and Roll Call

2. Public Comment

3. Distribution of the Proposed Budget for Fiscal Year 2021 and Consideration of Resolution 2020-03 Approving the Budget and Setting a Public Hearing 4. District Manager’s Report A. Discussion on General Election i. Candidate Qualifying Information ii. Consideration of Resolution 2020-04 Confirming the District’s Use of the

Broward County Supervisor of Elections to Continue Conducting the District’s Election of Supervisors in Conjunction with the General Election

B. Discussion of Griffin Lakes Landscape Report and Consideration of Proposals C. Advanced Aquatic Lake Treatment Reports January through April 5. Attorney’s Report 6. Supervisors’ Requests 7. Approval of Financial Report and Check Register 8. Approval of the Minutes of the February 13, 2020 Meeting 9. Adjournment

The balance of the agenda is routine in nature. I look forward to speaking with you at the meeting; however, if you have any questions in the meantime, please contact me at 954-603-0033, ext. 40592. Sincerely,

Janice E. Davis District Manager

Agenda Page 2

Third Order of Business

Agenda Page 3

GRIFFIN LAKESCommunity Development District

Annual Operating and Debt Service Budget

Fiscal Year 2021

Prepared by:

Proposed Budget

5/18/2020

Agenda Page 4

GRIFFIN LAKES

Community Development District

Page #

OPERATING BUDGET

General Fund

Summary of Revenues, Expenditures and Changes in Fund Balances ……………………… 1-2

Budget Narrative ……………………………………………………………………………………… 3-5

Exhibit A - Allocation of Fund Balances …………………………………………………………… 6

DEBT SERVICE BUDGETS

Series 2008

Summary of Revenues, Expenditures and Changes in Fund Balances ……………………… 7

Amortization Schedule ……………………………………………………………………………….. 8

Budget Narrative …………………………………………………………………………………………… 9

SUPPORTING BUDGET SCHEDULES

Comparison of Assessments Rates ………………………………………………………………. 10

Table of Contents

Agenda Page 5

Fiscal Year 2021

Griffin Lakes


Operating Budget

Agenda Page 6

GRIFFIN LAKES

Community Development District General Fund

ADOPTED ACTUAL PROJECTED TOTAL ANNUAL

ACTUAL ACTUAL BUDGET THRU APR - PROJECTED BUDGET

ACCOUNT DESCRIPTION FY 2018 FY 2019 FY 2020 MAR 2020 SEP 2020 FY 2020 FY 2021

Interest - Investments 1,161$ 2,699$ 400$ 666$ 180$ 846$ 500$

Interest - Tax Collector 190 381 - 207 - 207 150

Special Assmnts- Tax Collector 125,141 124,825 125,141 115,047 10,094 125,141 125,141

Special Assmnts- Discounts (4,337) (4,238) (5,006) (4,423) - (4,423) (5,006)

TOTAL REVENUES 122,155 123,667 120,535 111,497 10,274 121,771 120,785

EXPENDITURES

Administrative

P/R-Board of Supervisors 7,000 9,800 8,000 4,800 3,200 8,000 8,000

FICA Taxes 536 750 612 367 245 612 612

ProfServ-Dissemination Agent 2,000 - 1,000 1,000 - 1,000 1,000

ProfServ-Engineering - - 3,000 - 3,000 3,000 3,000

ProfServ-Legal Services 7,115 5,878 8,000 3,913 4,087 8,000 8,000

ProfServ-Mgmt Consulting Serv 16,491 16,986 17,496 8,748 8,748 17,496 18,021

ProfServ-Property Appraiser 854 854 854 854 - 854 854

ProfServ-Special Assessment 4,243 4,370 4,501 4,501 - 4,501 4,636

ProfServ-Trustee Fees 4,337 4,445 4,338 3,578 872 4,450 4,450

Auditing Services 3,250 3,250 3,250 - 3,250 3,250 4,000

Website Compliance - - - - 3,065 3,065 1,553

Postage and Freight 108 127 175 44 131 175 175

Insurance - General Liability 9,738 9,200 10,733 9,200 - 9,200 10,120

Printing and Binding 9 458 674 158 516 674 674

Legal Advertising 514 446 500 113 387 500 500

Misc-Property Taxes 138 138 138 138 - 138 -

Misc-Assessmnt Collection Cost 2,416 2,412 2,503 2,212 291 2,503 2,503

Misc-Web Hosting 1,000 2,440 1,600 902 698 1,600 1,600

Office Supplies - - 30 - 45 45 90

Annual District Filing Fee 175 175 175 175 - 175 175

Total Administrative 59,924 61,729 67,579 40,703 28,535 69,238 69,963

Field

Contracts-Lake and Wetland 3,540 3,540 3,540 1,770 1,770 3,540 3,540

Contracts-Fountain - - 900 - 900 900 900

Contracts-Landscape 6,344 14,713 6,344 3,172 3,172 6,344 6,344

Contracts-Mulch 9,340 18,770 7,740 4,670 4,670 9,340 9,340

Contracts-Irrigation 1,200 1,528 1,440 2,350 720 3,070 1,440

Contracts-Pest Control 6,000 6,000 6,000 3,000 3,000 6,000 6,000

Utility - Stormwater - - - - - - 138

R&M-Grounds 9,979 4,037 1,000 - 7,920 7,920 8,000

R&M-Lake 1,140 1,140 1,140 570 570 1,140 1,140

R&M-Plant Replacement 22,200 14,582 13,499 14,965 3,997 18,962 20,000

Misc-Contingency 12,087 3,255 11,353 - 6,500 6,500 10,000

Total Field 71,830 67,565 52,956 30,497 33,219 63,716 66,842

TOTAL EXPENDITURES 131,754 129,294 120,535 71,200 61,754 132,954 136,805

REVENUES

Summary of Revenues, Expenditures and Changes in Fund Balances

Fiscal Year 2021 Proposed Budget


Fiscal Year 2021 1

Agenda Page 7

GRIFFIN LAKES







Excess (deficiency) of revenues

Over (under) expenditures (9,599) (5,627) - 40,297 (51,480) (11,183) (16,019)

OTHER FINANCING SOURCES (USES)

Contribution to (Use of) Fund Balance - - - - - - (16,019)

TOTAL OTHER SOURCES (USES) - - - - - - (16,019)

Net change in fund balance (9,599) (5,627) - 40,297 (51,480) (11,183) (16,019)

FUND BALANCE, BEGINNING 133,675 124,076 118,449 118,449 - 118,449 107,266

FUND BALANCE, ENDING 124,076$ 118,449$ 118,449$ 158,746$ (51,480)$ 107,266$ 91,247$


Fiscal Year 2021 2

Agenda Page 8

GRIFFIN LAKESCommunity Development District General Fund

Budget NarrativeFiscal Year 2021

Annual Operating and Debt Service BudgetFiscal Year 2021

REVENUES

Special Assessments-Tax Collector

The District will levy a Non-Ad Valorem assessment on all the assessable property within the District to pay for theoperating expenditures during the Fiscal Year.

Special Assessments-DiscountsPer Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amountfor the fiscal year is calculated at 4% of the anticipated Non-Ad Valorem assessments.

EXPENDITURES

Administrative

P/R-Board of SupervisorsChapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated $200 per meetingat which they are in attendance. The amount for the Fiscal Year is based upon all supervisors attending all the meetings.

Professional Services-Dissemination AgentThe District is required by the Securities and Exchange Commission to comply with Rule 15c2-12(b)-(5), which relates toadditional reporting requirements for unrelated bond issues. The budgeted amount for the fiscal year is based onstandard fees charged for this service.

Professional Services-Engineering

The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthlyboard meetings when requested, review of invoices, and other specifically requested assignments. Prepare annual reportfor bond indenture.

Professional Services-Legal Services

The District’s Attorney, Billing, Cochran, Lyles, Mauro & Ramsey P.A. provides general legal services to the District, i.e.,attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, andother research as directed or requested by the Board of Supervisors and the District Manager.

Professional Services-Management Consulting Services

The District receives Management, Accounting and Administrative services as part of a Management Agreement withInframark Infrastructure Management Services, Inc. Also included are costs for Information Technology charges toprocess all the District’s financial activities, i.e. accounts payable, financial statements, budgets, etc., on a main framecomputer owned by Inframark in accordance with the management contract and the charge for rentals. The budgetedamount for the fiscal year is based on the contracted fees outlined in Exhibit "A" of the Management Agreement.

Professional Services-Property Appraiser

The Property Appraiser provides the District with a listing of the legal description of each property parcel within the Districtboundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiserfor necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shallinclude, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment,postage, and programming. The budget for property appraiser costs was based on a unit price per parcel. The CountyProperty Appraiser charges the District for 427 parcels or $854 per year.

Professional Services-Special Assessment

Administrative costs to put the District’s assessments on the Tax Roll.

3

Agenda Page 9




EXPENDITURES

Administrative (continued)

Professional Services-Trustee FeesThe District issued this Series of 2008 Special Assessment Bonds that are deposited with a Trustee to handle all trusteematters. The annual trustee fee is based on standard fees charged plus any out-of-pocket expenses.

Auditing Services

The District is required to conduct an annual audit of its financial records by an Independent Certified Public AccountingFirm. The budgeted amount for the fiscal year is based on historical fees.

Website Compliance

Annual fee to Campus Suite to maintain ADA Compliance requirements.

Postage and Freight

Actual postage and/or freight used for District mailings including agenda packages, vendor checks and othercorrespondence.

Insurance-General Liability

The District's General Liability & Public Officials Liability Insurance policy is with Public Risk Insurance Agency, Inc. Theyspecialize in providing insurance coverage to governmental agencies. The budgeted amount allows for a projectedincrease in the premium.

Printing and Binding

Copies used in the preparation of agenda packages, required mailings, and other special projects.

Legal Advertising

The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaperof general circulation.

Miscellaneous-Assessment Collection Costs

The District reimburses the Broward County Tax Collector for her or his necessary administrative costs. Per the FloridaStatutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies,data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector forthe actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater.The budget for collection costs was based on a maximum of 2% of the anticipated assessment collections.

Miscellaneous-Web Hosting

This is to comply with state Statutes for posting information on internet.

Office Supplies

Supplies used in the preparation and binding of agenda packages, required mailings, and other special projects.

Annual District Filing Fee

The District is required to pay an annual fee of $175 to the Department of Economic Opportunity.

.

4

Agenda Page 10




EXPENDITURES

Field

Contracts-Lake and WetlandThe District has a permit obligation to comply with certain conditions for the establishment and maintenance ofupland/wetland conservation areas and for maintenance of storm water management areas. Advanced Aquatic Services,Inc. – monthly maintenance fee $295.

Contracts-FountainThis is for repair and maintenance of the lake fountains.

Contracts-LandscapeThe District has a contract with Cutters Edge to provide turf maintenance landscape detail for the District. Monthlyamount is $528.65.

Contracts-MulchThe District has a contract with Cutters Edge to provide mulching of the beds in April and November. Annual amount is$9,340.

Contracts-IrrigationThe District has a contract with Cutters Edge to provide irrigation wet checks for the District. Monthly amount is $120 plusthe cost of repairs and parts.

Utility StormwaterBroward County Tax Collector Dania storm water for non – ad valorem assessments for these account numbers:504232-52-0580, 504232-52-0590, 504232-52-0600 and 504232-52-0610

Contracts-Pest ControlThe District has a contract with Cutters Edge to provide pest control and turf/ornamental fertilization for the District.Monthly amount is $500.

R&M-GroundsThis is for annual tree trimming by Cutters Edge.

R&M-LakeThis is for trash pick-up on the lakes. Advanced Aquatic, $95/month.

R&M-Plant ReplacementThis is for landscape enhancement projects.

Miscellaneous-ContingencyThe District may incur field expenses that may arise to maintain the District property (lakes and landscaping).

5

Agenda Page 11

GRIFFIN LAKES


AVAILABLE FUNDS

Amount

Beginning Fund Balance - Fiscal Year 2021 107,266$

Net Change in Fund Balance - Fiscal Year 2021 (16,019)

Reserves - Fiscal Year 2021 Additions -

Total Funds Available (Estimated) - 9/30/2021 91,247

Assigned Fund Balance

Operating Reserve - First Quarter Operating Capital 34,201(1)

Subtotal 34,201

Total Allocation of Available Funds 34,201

Total Unassigned (undesignated) Cash 57,046$

Notes

(1) Represents approximately 3 months of operating expenditures

ALLOCATION OF AVAILABLE FUNDS

Allocation of Fund Balances

Exhibit "A"


Fiscal Year 2021 6

Agenda Page 12

Griffin Lakes


Debt Service BudgetFiscal Year 2021

Agenda Page 13

GRIFFIN LAKES

Community Development District Series 2008 Debt Service Fund




Interest - Investments 792$ 1,046$ 200$ 1,823$ 180$ 2,003$ 500$

Special Assmnts- Tax Collector 343,466 342,683 343,466 315,841 27,625 343,466 343,466

Special Assmnts- Discounts (11,907) (11,634) (13,739) (12,141) (1,598) (13,739) (13,739)

TOTAL REVENUES 332,351 332,095 329,927 305,523 26,207 331,730 330,227

EXPENDITURES

Administrative

Misc-Assessmnt Collection Cost 6,632 6,620 6,869 6,074 552 6,626 6,869

Total Administrative 6,632 6,620 6,869 6,074 552 6,626 6,869

Debt Service

Principal Debt Retirement 145,000 150,000 160,000 - 160,000 160,000 165,000

Interest Expense 181,067 173,893 166,709 83,592 83,117 166,709 158,555

Total Debt Service 326,067 323,893 326,709 83,592 243,117 326,709 323,555

TOTAL EXPENDITURES 332,699 330,513 333,578 89,666 243,669 333,335 330,424


Over (under) expenditures (348) 1,582 (3,651) 215,857 (217,463) (1,606) (197)


Contribution to (Use of) Fund Balance - - (3,651) - - - (197)

TOTAL OTHER SOURCES (USES) - - (3,651) - - - (197)

Net change in fund balance (348) 1,582 (3,651) 215,857 (217,463) (1,606) (197)

FUND BALANCE, BEGINNING 303,801 303,453 305,035 305,035 - 305,035 303,429

FUND BALANCE, ENDING 303,453$ 305,035$ 301,384$ 520,892$ (217,463)$ 303,429$ 303,233$

REVENUES



Annual Operating and Debt Service BudgetFiscal Year 2021 7

Agenda Page 14

GRIFFIN LAKES


Amortization Schedule

Series 2008 Special Assessment Refunding Bonds

Regular Coupon Interest OutstandingDate Principal Interest Expense Principal

11/1/2020 4.88% $79,602 $2,980,0005/1/2021 $165,000 4.88% $78,953 $2,815,000

11/1/2021 4.88% $75,486 $2,815,0005/1/2022 $175,000 4.88% $74,905 $2,640,000

11/1/2022 4.88% $71,121 $2,640,0005/1/2023 $185,000 4.88% $70,611 $2,455,000

11/1/2023 4.88% $66,507 $2,455,0005/1/2024 $195,000 4.88% $66,217 $2,260,000

11/1/2024 4.88% $61,643 $2,260,0005/1/2025 $200,000 4.88% $61,287 $2,060,000

11/1/2025 4.88% $56,655 $2,060,0005/1/2026 $215,000 4.88% $56,380 $1,845,000

11/1/2026 4.88% $51,292 $1,845,0005/1/2027 $225,000 4.88% $51,105 $1,620,000

11/1/2027 4.88% $45,680 $1,620,0005/1/2028 $235,000 4.88% $45,616 $1,385,000

11/1/2028 5.75% $39,819 $1,385,0005/1/2029 $245,000 5.75% $39,819 $1,140,000

11/1/2029 5.75% $32,775 $1,140,0005/1/2030 $260,000 5.75% $32,775 $880,000

11/1/2030 5.75% $25,300 $880,0005/1/2031 $275,000 5.75% $25,300 $605,000

11/1/2031 5.75% $17,394 $605,0005/1/2032 $295,000 5.75% $17,394 $310,000

11/1/2032 5.75% $8,913 $310,0005/1/2033 $310,000 5.75% $8,913 $0

totals $2,980,000 $1,261,461

Annual Operating and Debt Service BudgetFiscal Year 2021 8

Agenda Page 15

GRIFFIN LAKESCommunity Development District Series 2008 Debt Service Fund



REVENUES

Special Assessments-Tax Collector

The District will levy a Non-Ad Valorem assessment on all the assessable property within the District to pay for the debtservice expenditures during the Fiscal Year.

Special Assessments-DiscountsPer Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amountfor the fiscal year is calculated at 4% of the anticipated Non-Ad Valorem assessments.

EXPENDITURES

Administrative

Miscellaneous-Assessment Collection Cost

The District reimburses the Broward County Tax Collector for her or his necessary administrative costs. Per the FloridaStatutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies,data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector forthe actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater.The budget for collection costs was based on a maximum of 2% of the anticipated assessment collections.

Principal Debt Retirement

The District pays regular principal payments annually to pay down/retire the debt.

Interest Expense

The District pays interest expense on the debt twice during the year.

9

Agenda Page 16

Supporting Budget ScheduleFiscal Year 2021

Griffin Lakes


Agenda Page 17

GRIFFIN LAKES


2021 2020 % 2021 2020 % 2021 2020 %

O&M O&M Increase/ DS DS Increase/ Total Total Increase/

Units Assessment Assessment (Decrease) Assessment Assessment (Decrease) Assessment Assessment (Decrease)

427 $293.07 $293.07 0.0% $804.37 $804.37 0.0% $1,097.44 $1,097.44 0.0%

2012-13 2013-14 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021

O&M $250.63 $293.07 $293.07 $293.07 $293.07 $293.07 $293.07 $293.07 $293.07

DS $804.37 $804.37 $804.37 $804.37 $804.37 $804.37 $804.37 $804.37 $804.37

1,055.00$ 1,097.44$ 1,097.44$ 1,097.44$ 1,097.44$ 1,097.44$ 1,097.44$ 1,097.44$ 1,097.44$

Comparison of Assessments Rates

Fiscal Year 2021 vs Fiscal Year 2020

Per Unit Assessment:


Fiscal Year 2021 10

Agenda Page 18

RESOLUTION 2020-03

A RESOLUTION OF THE BOARD OF SUPERVISORS OF

THE GRIFFIN LAKES COMMUNITY DEVELOPMENT

DISTRICT APPROVING THE PROPOSED BUDGET FOR

FISCAL YEAR 2021 AND SETTING A PUBLIC HEARING

THEREON PURSUANT TO FLORIDA LAW

WHEREAS, the District Manager has heretofore prepared and submitted to the Board a proposed

operating and debt service budget for Fiscal Year 2021, a copy of which is attached hereto, and

WHEREAS, the Board of Supervisors has considered said proposed budget and desires to set the

required public hearing thereon;

NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF

SUPERVISORS OF THE GRIFFIN LAKES COMMUNITY

DEVELOPMENT DISTRICT;

1. The budget proposed by the District Manager for Fiscal Year 2021 is hereby approved as the

basis for conducting a public hearing to adopt said budget.

2. A public hearing on said approved budget is hereby declared and set for the following date,

hour and place:

Date: August 13, 2020

Hour: 12:30 p.m.

Place: Villas at Harbor Isles HOA Offices

2317 Clipper Place

Fort Lauderdale, Florida 33312

3. Notice of this public hearing shall be published in the manner prescribed in Florida Law.

4. In accordance with Section 189.016, Florida Statutes, the District’s Secretary is further directed

to post this Proposed Budget on the District’s website at least two days before the Budget Public Hearing

date, as set forth in Section 2.

Adopted this 14th day of May 2020

Benny Barak

Chairman

Janice Eggleton Davis

Secretary

Agenda Page 19

Fourth Order of Business

Agenda Page 20

4Ai.

Agenda Page 21

2020 SPECIAL DISTRICTS QUALIFYING PROCEDURE (Dates are subject to change)

Florida Statute 99.061

All special district candidates shall qualify by paying a filing fee of $25.00 or by the petition process pursuant to Florida Statute 99.095. Notwithstanding Florida Statute 106.021, a Special District candidate who does not collect contributions and whose only expense is the filing fee or signature verification fee is not required to appoint a campaign treasurer or designate a primary campaign depository.

Candidates who WILL NOT incur election expenses or contributions will do the following:

1. If you choose to file by petition method, you need to collect 25 signatures of qualified electors in the district. Petitions must be submitted by Noon on May 18, 2020.

2. Qualifying begins at Noon on June 15 and ends at Noon on June 19, 2020. To qualify you must present the items listed below (all items MUST be received by the end of the qualifying period):

• Form 1 – Statement of Financial Interest • Loyalty Oath/Oath of Candidate • The amount of $25.00 for your qualifying fee. • Candidates filing by the petition method are not required to pay the qualifying fee, however, will be

charged .10 for each petition card viewed. Candidates who WILL incur election expenses or contributions will do the following:

1. File DS-DE9 Appointment of Campaign Treasurer/Designation of Campaign Depository (open campaign account). This may be completed at any time prior to qualifying, but MUST be completed by the time you qualify.

2. Read Chapter 106 of the Florida Statutes, and submit a Statement of Candidate.

3. If you choose to file by petition method, you need to collect 25 signatures of qualified electors in the district. Form DS-DE9 Appointment of Campaign Treasurer Designation of Campaign Depository must be filed prior to collecting petitions. Petitions must be submitted by Noon on May 18, 2020.

4. Qualifying begins at Noon on June 15 and ends at Noon on June 19, 2020. To qualify you must present the items listed below (all items MUST be received by the end of the qualifying period):

• Form 1 – Statement of Financial Interest • Loyalty Oath/Oath of Candidate • The amount of $25.00 for your qualifying fee. • Candidates filing by the petition method are not required to pay the qualifying fee, however, will be

charged .10 for each petition card viewed.

Agenda Page 22

NOTICE OF QUALIFYING PERIOD FOR CANDIDATES FOR THE BOARD OF SUPERVISORS OF THE

GRIFFIN LAKES COMMUNITY DEVELOPMENT DISTRICT

Notice is hereby given that the qualifying period for candidates for the Office

of Supervisor of the Griffin Lakes Community Development District (“District”) will

commence at noon on June 8, 2020 and close at noon on June 12, 2020. Candidates

must qualify for the Office of Supervisor with the Broward County Supervisor of

Elections located at 115 South Andrews Avenue, Room 102, Fort Lauderdale, Florida

33301; Ph: (954) 357-7050. All candidates shall qualify for individual Seats in

accordance with Section 99.061, Florida Statutes, and must also be a qualified elector

of the District, as defined in Section 190.003, Florida Statutes. A “qualified elector” is

any person at least 18 years of age who is a citizen of the United States, a legal resident

of the State of Florida and of the District, and who is registered to vote with the

Broward County Supervisor of Elections. Campaigns shall be conducted in accordance

with Chapter 106, Florida Statutes.

The Griffin Lakes Community Development District has three (3) Seats up for

election, specifically Seats #3, #4 and #5. Each seat carries a four-year term of office.

Elections are nonpartisan and will be held at the same time as the General Election on

November 3, 2020, in the manner prescribed by law for General Elections.

For additional information, please contact the Broward County Supervisor of

Elections.

Janice Eggleton Davis

District Manager

Agenda Page 23

4Aii.

Agenda Page 24

RESOLUTION 2020-04

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE GRIFFIN LAKES

COMMUNITY DEVELOPMENT DISTRICT CONFIRMING THE DISTRICT’S

USE OF THE BROWARD COUNTY SUPERVISOR OF ELECTIONS TO

CONTINUE CONDUCTING THE DISTRICT’S ELECTION OF SUPERVISORS

IN CONJUNCTION WITH THE GENERAL ELECTION

WHEREAS, the Griffin Lakes Community Development District (hereinafter the “District”) is a

local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes,

being situated entirely within Broward County, Florida; and

WHEREAS, the Board of Supervisors of Griffin Lakes Community Development District

(hereinafter the “Board”) seeks to implement section 190.006(3)(A)(2)(c), Florida Statutes and to

instruct the Broward County Supervisor of Elections (the “Supervisor”) to conduct the District’s

General Elections.

WHEREAS, the Supervisor has requested the District adopt a resolution confirming the

District’s use of the Supervisor for the purpose of conducting the District’s future supervisor

elections in conjunction with the General Election; and

WHEREAS, the District desires to continue to use the Supervisor for the purpose of

conducting the District’s supervisor elections in conjunction with the General Election.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF

THE GRIFFIN LAKES COMMUNITY DEVELOPMENT DISTRICT:

Section 1. The Board is currently made up of the following individuals: Benny Barak, Peter

Marocco, Linda Armstrong, Madeline DiComo, Teresa West.

Section 2. The term of office for each member of the Board is as follows:

Teresa West Seat 1 four year - expires 11/2022

Linda Armstrong Seat 2 four year – expires 11/2022

Benny Barak Seat 3 four year – expires 11/2020

Madeline DiComo Seat 4 four year – expires 11/2020

Peter Marocco Seat 5 four year – expires 11/2020

Section 3. Seat 3 currently held by Benny Barak, Seat 4 currently held by Madeline DiComo, Seat

5 currently held by Peter Marocco are scheduled for the General Election in November 2020.

Section 4. Pursuant to section 190.006(8), Florida Statutes, members of the Board shall be entitled

to receive for his or her services an amount not to exceed $200 per meeting of the Board, not to exceed

$4,800 per year per member.

Section 5. The term of office for the individuals to be elected to the Board in the November 2020

General Election is four years.

Section 6. The new Board members shall assume office on the second Tuesday following their

election.

Agenda Page 25

Section 7. The District hereby instructs the Supervisor to continue conducting the District’s

elections in conjunction with the General Election. The District understands that it will be responsible to

pay for its proportionate share of the General Election cost and agrees to pay same within a reasonable time

after receipt of an invoice from the Supervisor.

PASSED AND ADOPTED THIS 14th DAY OF MAY 2020.

ATTEST: GRIFFIN LAKES COMMUNITY

DEVELOPMENT DISTRICT

________________________________ __________________________________

Janice Eggleton Davis Benny Barak

Secretary Chairman

Agenda Page 26

4B.

Agenda Page 27

1

To: Griffin Lakes CDD

From: Michael Cihal

Date: 2/24/2020

Re: Landscape Installation/Arbor Care

Estimate

Scope Of Work:

Supply and Plant

Plant foundation planting at property wall (interior of south wall)

50 Green Arborcola 7 gal

20 Brown Mulch For Touch up

1 Soil

Total 2125.00

*Projects that exceed ($1000.00) require 50% deposit at start, remaining 50% due upon completion. Job to be scheduled within 2 weeks of receiving 50% deposit. **Prices guaranteed for 14 Days from date of Service Agreement.

Foreman / Supervisor: An experienced Foreman / Supervisor will be present on the site at all times during each service. The Foreman/ Supervisor will be available to the property manager at all times for site inspections.

All landscape debris created by Cutters Edge Lawn and Maintenance, Inc. (Tree Division) will be removed on a daily basis from the aforementioned property.

Owners do not have an option to modify any of the specification as set forth by this contract agreement with out approval from the project manager and in agreement with Cutters Edge Lawn and Maintenance, Inc. (Tree Division).

Liability:

Cutters Edge Lawn and Maintenance, Inc. and Tree division, will not be held liable to the property or others for any damage to HVAC including but not limited to malfunctions, the bursting or leaking of water pipes, underground utilities, irrigation lines, cable lines, phone lines and electrical lines.

Agenda Page 28

⚫ Page

2

Cutters Edge Lawn and Maintenance, Inc. and Tree division, will provide copies of General Liability Insurance with Workers Comp and be responsible for maintaining this coverage through the projects complete.

Cutters Edge reserves the right to subcontract any of the stated work.

General Conditions:

General clean-up of all debris and other light objectionable materials created through landscape visitation will be cleaned up and removed at time of visit. Due to disposal laws no construction material, hazardous materials, paints and oil-based products can be disposed of at county landfills.

Cutters Edge employees will not use any of these items on your property. Any oil or fuel used of by Cutters Edge employees will be properly disposed of.

Cutters Edge cannot be held responsible for damage done under this service agreement, resulting from storms, wind, flood, accidents caused by non-Cutters Edge employees or any other act of nature. Clean up of landscaping debris can be provided at an additional cost. Cutters Edge reserves the right to subcontract any of the stated work.

Damages: Contractor shall not be held responsible for the following:

1. Any damage caused by or to garden hoses left in on the turf or shrubbery

2. Any damage to personal items such as toys, pet items, lawn and garden

tools, extension cords, clothing, lawn furniture, Christmas Lights, or any

other items not associated with a reasonable landscape design left on turf

or shrub areas

3. The normal wear and tear on outdoor carpeting, ceramic, tile, sidewalks,

decorative landscape borders and painted porches or driveways caused by

the use of the power edger, weed eater, or lawn mower. Slight border

damage of these areas is inevitable if the mowing process is to be

performed thoroughly.

4. Any damage to screened-in porches which directly borders turf and shrub

areas without the presence of a kick plate or a landscape border.

5. Any damage to vinyl siding which borders turf and shrub areas without

the presence of a kick plate or landscape border

6. Any damage by or to exposed wiring or piping running from any solid

structure directly to the turf and not protected by shrubbery or a

landscape border

7. Any damage by or to down spouts that do not maintain at least a four-

inch clearance of turf areas

8. Any damage to hidden underground surface wires and or pipes which may

be damaged in the process of mowing and or edging

9. Client, its successors and assigns, hereby agree to hold harmless,

indemnify and defend Contractor for any claims for damages or injury

Agenda Page 29

⚫ Page

3

made by any parties including but not limited to third parties or Client’s

residents, against Contractor for services provided under this Agreement

Payment Terms and Cancellation Policy:

All projects, which exceed ($1,000.00), require a deposit of (50%) prior to commencement. All remaining payments are due upon completion. Delinquent accounts will accrue an additional charge of 1.5% per month until account is current.

If suit is brought to by either party in the event of a default by the customer under the terms of this agreement, including but not limited to the payment and cancellation terms, the customer agrees to pay Cutters Edge the amount of collection and/or legal fees and costs incurred by Cutters Edge in exercising or protecting its interests, rights and remedies under this agreement.

By signing or attaching a company, signed waiver is considered by Cutters Edge Lawn and Maintenance, Inc. that you fully agree with our Service Contract terms:

Authorized Manager Signature ____________________________ Date: _____________

Authorized Manager Print Name____________________________ Date: ____________

Cutters Edge Sales Representative _________________________ Date: ____________

Site Inspection An inspection of the above contracted work must be completed within three business days of last day of service completion. If the inspection is not completed within this period, any callbacks for touchups/changes could have an additional charge. Customer Representative _________________________ Date: ____________ Cutters Edge Sales Representative _________________________ Date: ____________ 2281 College Avenue Office: 954-472--0622 Email: [email protected]

Davie, FL 33317 Fax: 954-472-0665 Website: cuttersedgepro.com

Agenda Page 30

mailto:[email protected]

1


From: Michael Cihal

Date: 2/24/2020


Estimate

Scope Of Work:

Supply and Plant Trinitites to fil in at main entrance

5 Trinettes

Fill in at northern sign

45 Trinetters

20 Dark Brown Mulch Touch up

Total 872.00





Liability:



Agenda Page 31

⚫ Page

2


General Conditions:









or shrub areas












landscape border









Agenda Page 32

⚫ Page

3










Agenda Page 33


1


From: Michael Cihal

Date: 2/24/2020


Estimate

Scope Of Work:

Supply and Plant

Under plant ficus along west property line ( Mariners Court) from dumpster enclosure

To dumpster enclosure

160 Green Arborcola 7 gal

40 Brown Mulch For Touch up

1 Soil

Total 6445.00





Liability:

Agenda Page 34

⚫ Page

2




General Conditions:









or shrub areas












landscape border





Agenda Page 35

⚫ Page

3














Agenda Page 36


1

To: Griffin Lakes

From: Michael Cihal

Date: 4/4/2020 Re: Arbor Care Services

The work shall be performed in accordance with the International Society of Arboriculture “Best Management Practices”, ANSI A 300 “Pruning Standards” and Broward County Code of Ordinances Chapter 27- Pollution Control- Article XIV “Tree Preservation and Abuse Ordinance”.

Scope of Work:

TREE TRIMMING - 1. Trim all trees as specified, according to ANSI A 300 “PRUNING STANDARDS”. 2. All employees will be uniformed.

Hardwood trimming - (SCOPE OF WORK): 144 Hardwood PRESCRIBED PRUNING CLASS II

Total: $8170.00

Permits to be billed separately. Price does not include tree replacement (s) required by City/County (Permit Issuer)

Projects that exceed ($1000.00) require 50% deposit at start, remaining 50% due upon completion. Job to be scheduled with in 2 weeks of receiving 50% deposit. Foreman / Supervisor: An experienced Foreman / Supervisor will be present on the site at all times during each service. The Foreman/ Supervisor will be available to the property manager at all times for site inspections.



Liability:

Agenda Page 37

⚫ Page

2




General Conditions:






2. Any damage to personal items such as toys, pet items, lawn and garden tools, extension cords, clothing, lawn furniture, Christmas Lights, or any other items not associated with a reasonable landscape design left on turf or shrub areas

3. The normal wear and tear on outdoor carpeting, ceramic, tile, sidewalks, decorative

landscape borders and painted porches or driveways caused by the use of the power edger, weed eater, or lawn mower. Slight border damage of these areas is inevitable if the mowing process is to be performed thoroughly.

4. Any damage to screened-in porches which directly borders turf and shrub areas

without the presence of a kick plate or a landscape border.

5. Any damage to vinyl siding which borders turf and shrub areas without the presence of a kick plate or landscape border

6. Any damage by or to exposed wiring or piping running from any solid structure directly

to the turf and not protected by shrubbery or a landscape border

7. Any damage by or to down spouts that do not maintain at least a four-inch clearance of turf areas

8. Any damage to hidden underground surface wires and or pipes which may be

damaged in the process of mowing and or edging

9. Client, its successors and assigns, hereby agree to hold harmless, indemnify and defend Contractor for any claims for damages or injury made by any parties including but not limited to third parties or Client’s residents, against Contractor for services provided under this Agreement

Agenda Page 38

⚫ Page

3









Davie, FL 33317 Fax: 954-472-0621 Website: www.cuttersedgepro.com

Agenda Page 39


1

To: Griffin Lakes

From: Michael Cihal

Date: 4/4/2020


Estimate

To Cutters Edge Professional Services Company Landscape Division will perform the following;

Installation of Brown Mulch on designated areas at the property above : 100 Cubic yards of Brown Mulch

*areas will be properly cleaned prior mulch installation

T Total: $4,670.00





Liability:


Agenda Page 40

⚫ Page

2



General Conditions:









or shrub areas












landscape border







Agenda Page 41

⚫ Page

3












Agenda Page 42


4C.

Agenda Page 43

Agenda Page 44

Agenda Page 45

Agenda Page 46

THE CLEAR CR0

Advanced

FOR LAKE MANAGEMENT

ALGAE/AQUATIC WEED CONTROL

WATERWAY ID.

ALGAE TREATMENT

BORDER GRASSES

SUBMERSED AQUATICS

FLOATING AQUATICS

WATER LEVEL

REMARKS

I

TEMPERATURE H 20

DISSOLVED OXYGEN

pH READING

WATER CLARITY

REMARKS:

U Low

ULow

,.Base 8-14

U Poor

U High

U High

UAcid 1-6

ood

ormal

Norma I

fj 7

U Fair

F.

PPM.

advanceclaquatic.com

(954) 596-2127 Fax: (954) 596-21 29

CUSTOMER:

ACCOUNT #:

DATE:

TECH:

WEATHER CONDITIONS:

A f / 7a/

WATERWAY MANAGEMENT REPORT

WATER TESTING (COMBINED AVERAGE)

FISH/WILDLIFE OBSERVATIONS

SPORT FISH

BIOLOGICAL CONTROLrE1SH

OTHER WILDLIFE:

REMARKS: -S

Largemouth Bass

U Triploid Grass Carp

g.ream,,-Catfish

U Mosquitofish

Lake Management • Physical Removal • Fountain Sales and Service Fish Stocking • Wetland Planting and Monitoring • Water Testing

Agenda Page 47

5;- 1

x

'e4 A-1i $ /, fr c 77;. i41

advanceciaquatic.com

(954) 596-2127 Fax: (954) 596-21 29

CUSTOMER:

.J

ACCOUNT #: c.c2

DATE:

TECH: (oiy' / (?4f.

WEATHER CONDITIONS:

WATERWAY MANAGEMENT REPORT ALGAE/AQUATIC WEED CONTROL

WATERWAY ID.

ALGAE TREATMENT

BORDER GRASSES

SUBMERSED AQUATICS

FLOATING AQUATICS

WATER LEVEL

REMARKS:

WATER TESTING (COMBINED AVERAGE)

TEMPERATURE H 20 F. DISSOLVED OXYGEN PPM.

pH READING

WATER CLARITY

REMARKS:

FISH/WILDLIFE OBSERVATIONS

SPORT FISH

BIOLOGICAL CONTROL FISH

OTHER WILDUFE: Dc,L-1, o.e-r1', REMARKS:

r.1I

U High orma I ULow

U High ormaI ULow

UAcid 1-6 U Neutral 7 ase 8-14

U Good ir Li Poor

.frf f

m 9Ca tfi sh

U Mosquitofish

argemouth Bass

U Triploid Grass Carp

Lake Management • Physical Removal • Fountain Sales and Service

Fish Stocking. Wetland Planting and Monitoring • Water Testing

Agenda Page 48

Seventh Order of Business

Agenda Page 49

MEMORANDUM

TO: Board of Supervisors, Griffin Lakes CDD

FROM: Fernand Thomas, Accountant II

CC: Janice Davis, District Manager, Alan Baldwin, Accounting Manager

DATE: May 5, 2020

SUBJECT: March Financial Report

Attached, please find the March 2020 Financial Report. During your review, please keep in mind that the goal is for

revenue to meet or exceed the year-to-date budget and for expenditures to be at or below the year-to-date budget. To

assist with your review, an overview of each of the District’s Funds is provided below. If you have any questions or

require additional information, please contact me at [email protected].

General Funds:

• Total revenues are approximately 93% of the annual budget.

• Non-Ad Valorem Assessments are approximately 92% collected.

• For the current month, year-to-date expenditures are approximately 59% of the annual budget.

Debt Service Fund:

Series 2008

• Total revenues are approximately 93% of the annual budget.

• Non-Ad Valorem Assessments are approximately 92% collected.

• Principal is paid in May and Interest is paid in November and May.

Agenda Page 50


Page #

FINANCIAL STATEMENTS

Balance Sheet - All Funds ……………………………………………………………………………… 1

Statement of Revenues, Expenditures and Changes in Fund Balance

General Fund …………………………………………………………………………………… 2-3

Notes to the Financials ……………………………………………………………………………………………………………………………………………………….. 4

Debt Service Fund ………………………………………………………………………… 5

SUPPORTING SCHEDULES

Special Assessments - Collection Schedule …………………………………………………………. 6

Cash and Investment Report …………………………………………………………………………… 7

Bank Reconciliation ……………………………………………………………………………………… 8

Payment Register by Bank Account ...………………………...………………..……………………… 9

Table of Contents

Agenda Page 51

March 31, 2020

GRIFFIN LAKES


Financial Report

(Unaudited)

Agenda Page 52

GRIFFIN LAKES


Balance SheetMarch 31, 2020

Governmental Funds

ACCOUNT DESCRIPTION

GENERAL

FUND

SERIES 2008

DEBT

SERVICE

FUND TOTAL

ASSETS

Cash - Checking Account 36,608$ -$ 36,608$

Cash with Fiscal Agent 10,000 - 10,000

Assessments Receivable 316 782 1,098

Allow-Doubtful Collections (316) (782) (1,098)

Due From Other Funds - 7,024 7,024

Investments:

Money Market Account 120,844 - 120,844

Reserve Fund - 161,430 161,430

Revenue Fund - 352,438 352,438

TOTAL ASSETS 167,452$ 520,892$ 688,344$

LIABILITIES

Accounts Payable 1,052$ -$ 1,052$

Accrued Expenses 630 - 630

Due To Other Funds 7,024 - 7,024

TOTAL LIABILITIES 8,706 - 8,706

FUND BALANCES

Restricted for:

Debt Service - 520,892 520,892

Assigned to:

Operating Reserves 30,134 - 30,134

Unassigned: 128,612 - 128,612

TOTAL FUND BALANCES 158,746$ 520,892$ 679,638$

TOTAL LIABILITIES & FUND BALANCES 167,452$ 520,892$ 688,344$

1

Agenda Page 53

GRIFFIN LAKES


ANNUAL

ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($)

ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV)

REVENUES

Interest - Investments 400$ 200$ 666$ 466$

Interest - Tax Collector - - 207 207

Special Assmnts- Tax Collector 125,141 115,617 115,047 (570)

Special Assmnts- Discounts (5,006) (4,373) (4,423) (50)

TOTAL REVENUES 120,535 111,444 111,497 53

EXPENDITURES

Administration

P/R-Board of Supervisors 8,000 4,000 4,800 (800)

FICA Taxes 612 306 367 (61)

ProfServ-Dissemination Agent 1,000 1,000 1,000 -

ProfServ-Engineering 3,000 1,500 - 1,500

ProfServ-Legal Services 8,000 4,000 3,913 87

ProfServ-Mgmt Consulting Serv 17,496 8,748 8,748 -

ProfServ-Property Appraiser 854 854 854 -

ProfServ-Special Assessment 4,501 4,501 4,501 -

ProfServ-Trustee Fees 4,338 4,338 3,578 760

Auditing Services 3,250 - - -

Postage and Freight 175 88 44 44

Insurance - General Liability 10,733 10,733 9,200 1,533

Printing and Binding 674 337 158 179

Legal Advertising 500 250 113 137

Misc-Property Taxes 138 138 138 -

Misc-Assessmnt Collection Cost 2,503 2,225 2,212 13

Misc-Web Hosting 1,600 800 902 (102)

Office Supplies 30 - - -

Annual District Filing Fee 175 175 175 -

Total Administration 67,579 43,993 40,703 3,290

Field

Contracts-Lake and Wetland 3,540 1,770 1,770 -

Contracts-Fountain 900 450 - 450

Contracts-Landscape 6,344 3,172 3,172 -

For the Period Ending March 31, 2020

Statement of Revenues, Expenditures and Changes in Fund Balances

2

Agenda Page 54

GRIFFIN LAKES


ANNUAL





Contracts-Mulch 7,740 7,095 4,670 2,425

Contracts-Irrigation 1,440 720 2,350 (1,630)

Contracts-Pest Control 6,000 3,000 3,000 -

R&M-Grounds 1,000 500 - 500

R&M-Lake 1,140 570 570 -

R&M-Plant Replacement 13,499 6,750 14,965 (8,215)

Misc-Contingency 11,353 10,100 - 10,100

Total Field 52,956 34,127 30,497 3,630

TOTAL EXPENDITURES 120,535 78,120 71,200 6,920


Over (under) expenditures - 33,324 40,297 6,973

Net change in fund balance -$ 33,324$ 40,297$ 6,973$

FUND BALANCE, BEGINNING (OCT 1, 2019) 118,449 118,449 118,449

FUND BALANCE, ENDING 118,449$ 151,773$ 158,746$

3

Agenda Page 55

Griffin Lakes CDD

Assets

►

►

Liabilities

►

►

►

Fund Balance

►

Budget Analysis Statement of Revenues

Annual

Budget

YTD

Actual

% of

Budget Explanation

AdministrativeProfServ-Trustee Fees $4,338 $3,578 82% Paid in full.

Insurance-General Liability $10,733 $9,200 86% Paid in full.

Contracts-Mulch $7,740 $4,670 60% Purchase of mulch as indicated in the budget. Pendingproposal will exceed the budget.

Contracts-Irrigation $1,440 $2,350 163% It is higher due to a FY18 invoice being paid in currentyear and repair of broken irrigation lines.

R&M-Plant Replacement $13,499 $14,965 111%Install new plants, East side of perimeter wall South ofentrance, monument sign and entrance median.

Accounts Payable represents invoices received that will be paid in following month.

Account Name

Accrued expenses represents legal services for March 2020.

Due to Other Funds represents amount due from Assessments.

In the General Fund, the District has assigned Reserves for one quarter of a year of Operating Expenses.


Notes to the Financial Statements

Cash with Fiscal Agent represents amount transferred from money market to general fund to cover monthly expenses.

District has one MMA (See Cash & Investments Report for details).

Report Date: 5/6/2020

The notes are intended to provide additional information helpful when reviewing the financial statements.

4

Agenda Page 56

GRIFFIN LAKES

Community Development District Series 2008 Debt Service Fund

ANNUAL



REVENUES

Interest - Investments 200$ 100$ 1,823$ 1,723$

Special Assmnts- Tax Collector 343,466 317,405 315,841 (1,564)

Special Assmnts- Discounts (13,739) (12,007) (12,141) (134)

TOTAL REVENUES 329,927 305,498 305,523 25

EXPENDITURES

Administration

Misc-Assessmnt Collection Cost 6,869 6,108 6,074 34

Total Administration 6,869 6,108 6,074 34

Debt Service

Principal Debt Retirement 160,000 - - -

Interest Expense 166,709 83,355 83,592 (237)

Total Debt Service 326,709 83,355 83,592 (237)

TOTAL EXPENDITURES 333,578 89,463 89,666 (203)


Over (under) expenditures (3,651) 216,035 215,857 (178)


Contribution to (Use of) Fund Balance (3,651) - - -

TOTAL FINANCING SOURCES (USES) (3,651) - - -

Net change in fund balance (3,651)$ 216,035$ 215,857$ (178)$

FUND BALANCE, BEGINNING (OCT 1, 2019) 305,035 305,035 305,035

FUND BALANCE, ENDING 301,384$ 521,070$ 520,892$



5

Agenda Page 57


Discount / Property Tax Collector Gross Series 2008

Date Net Amount (Penalties) Appraiser Collection Amount General Debt Service

Received Received Amount Costs (1) Costs Received Fund Fund

Assessments Levied 468,607 125,141 343,466

Allocation % 100% 26.70% 73.30%

11/15/19 854

11/21/19 77,706 3,301 - 1,586 82,593 22,052 60,541

12/05/19 274,637 11,677 - 5,605 291,919 77,942 213,977

12/08/19 13,422 571 - 274 14,267 3,809 10,458

12/17/19 8,303 307 - 169 8,780 2,344 6,435

01/15/20 9,263 292 - 189 9,745 2,602 7,143

02/14/20 13,124 316 - 268 13,708 3,660 10,048

03/13/20 9,583 99 - 196 9,877 2,637 7,240

TOTAL 406,038$ 16,564$ 854$ 8,286$ 430,888$ 115,047$ 315,841$

% COLLECTED 91.95% 91.93% 91.96%

TOTAL OUTSTANDING 37,719$ 10,094$ 27,625$

(1) Marty Kiar, Property Appraiser, 427 parcels @ $2/parcel

Non-Ad Valorem Special Assessments

(Broward County Tax Collector - Monthly Collection Distributions)

For the Fiscal Year Ending September 30, 2020

ALLOCATION BY FUND

$-

$100,000

$200,000

$300,000

$400,000

$500,000

FY 2019

FY 2020

$468,607$468,607

$108,903

$430,888

23.24%

91.95%

Assessment Chart as of March 31, 2020

Assessment levied

Assessments collected

Percentage collected

Report Date: 4/15/2020 6

Agenda Page 58


ACCOUNT NAME BANK NAME YIELD BALANCE

OPERATING FUND

Super Checking Non-Profit Account CenterState Bank 0.00% $36,608

Cash With Fiscal Agent 10,000

Business Money Market Account BankUnited 1.75% 120,844

Subtotal $167,452

DEBT SERVICE AND CAPITAL PROJECT FUNDS

Series 2008 Reserve Fund U.S. Bank 0.02% 352,438

Series 2008 Revenue Fund U.S. Bank 0.02% 161,430

Subtotal 513,868

Total $681,320

Cash & Investment Report

March 31, 2020

Report Date: 4/15/2020 7

Agenda Page 59

PostingDate

DocumentType

DocumentNo. Description Amount

ClearedAmount Difference

Outstanding Checks

3/26/2020 Payment 2136 ADVANCED AQUATIC SERVICES, INC 390.00 0.00 390.00

3/26/2020 Payment 2138 CUTTERS EDGE LAWN & MAINTENANCE 1,028.65 0.00 1,028.65

Total Outstanding Checks...................................................................................................................... 1,418.65 1,418.65

G/L Balance 36,608.26

Bank Account No. 6606

Statement No. 03-2020

Statement Date 3/31/2020

Statement Balance 38,026.91G/L Balance (LCY) 36,608.26

Difference 0.00

Ending G/L Balance 36,608.26

Subtotal 36,608.26

Outstanding Deposits 0.00

Negative Adjustments 0.00

Positive Adjustments 0.00

Subtotal 38,026.91

Outstanding Checks 1,418.65

Ending Balance 36,608.26

Differences 0.00

CenterState Bank GF

Bank Reconciliation

Griffin Lakes CDD

8

Agenda Page 60

Fund

No.

Check /

ACH No.Date Payee Invoice No. Payment Description Invoice / GL Description G/L Account #

Amount

Paid

GENERAL FUND - 001

001 114 03/26/20 GRIFFIN LAKES CDD 03.20.2020 TRANSFER FUNDS TO CHECKING 9534 Cash with Fiscal Agent 103000 $10,000.00

001 2122 02/06/20 CUTTERS EDGE IRRIGATION SYSTEMS INC. 9525 IRRIGATION INSTALLATION 05/24/2018 Contract-Irrigation 534073-53901 $783.83

001 2123 02/11/20 ADVANCED AQUATIC SERVICES, INC 10534811 FEB LAKE MAINTENANCE Contracts-Lake and Wetland 534021-53901 $390.00

001 2124 02/11/20 BILLING, COCHRAN, LYLES, 160175 MONTHLY GEN COUNSEL DEC 2019 ProfServ-Legal Services 531023-51401 $350.00

001 2125 02/11/20 CUTTERS EDGE IRRIGATION SYSTEMS INC. 39221 FEB 2020 LANDSCAPE/PEST CONTROL MAIN Contracts-Landscape 534050-53901 $528.65

001 2125 02/11/20 CUTTERS EDGE IRRIGATION SYSTEMS INC. 39221 FEB 2020 LANDSCAPE/PEST CONTROL MAIN Contracts-Pest Control 534125-53901 $500.00

001 2125 02/11/20 CUTTERS EDGE IRRIGATION SYSTEMS INC. 11201 IRRIGATION WET CHECK TEST Contract-Irrigation 534073-53901 $120.00

001 2128 02/17/20 BILLING, COCHRAN, LYLES, 155595 MARCH 2019 GEN COUNSEL ProfServ-Legal Services 531023-51401 $820.00

001 2129 02/19/20 CUTTERS EDGE IRRIGATION SYSTEMS INC. 11277 WET CHECK 02-2020 Contract-Irrigation 534073-53901 $120.00

001 2130 02/25/20 INFRAMARK, LLC 48982 MANAGEMENT FEES- FEB 2020 ProfServ-Mgmt Consulting Serv 531027-51201 $1,458.00

001 2130 02/25/20 INFRAMARK, LLC 48982 MANAGEMENT FEES- FEB 2020 Printing and Binding 547001-51301 $13.50

001 2130 02/25/20 INFRAMARK, LLC 48982 MANAGEMENT FEES- FEB 2020 Misc-Web Hosting 549915-51301 $137.33

001 2131 03/06/20 CUTTERS EDGE IRRIGATION SYSTEMS INC. 11298 MARCH 2020 IRRIGATION WET CHECK Contract-Irrigation 534073-53901 $120.00

001 2132 03/13/20 BILLING, COCHRAN, LYLES, 160803 JAN 2020 GEN COUNSEL ProfServ-Legal Services 531023-51401 $550.00

001 2133 03/13/20 CUTTERS EDGE IRRIGATION SYSTEMS INC. 11330 Irrigation Repair Parts from Feb Inspection Rotors, Heads, Nozzles 534073-53901 $62.69

001 2135 03/19/20 INFRAMARK, LLC 49754 Management Fees Mar 2020 Base Management Fee Mar 2020 531027-51201 $1,458.00

001 2135 03/19/20 INFRAMARK, LLC 49754 Management Fees Mar 2020 Reimbursable Expense Feb 2020 541006-51301 $15.60

001 2135 03/19/20 INFRAMARK, LLC 49754 Management Fees Mar 2020 Reinb. Copies Feb 2020 547001-51301 $29.65

001 2135 03/19/20 INFRAMARK, LLC 49754 Management Fees Mar 2020 Website Administration Mar 2020 549915-51301 $137.33

001 2136 03/26/20 ADVANCED AQUATIC SERVICES, INC 10535023 MAR 2020 LAKE MAINTENANCE MAR LAKE MAINT 03/17 TREATMENT 534021-53901 $390.00

001 2138 03/26/20 CUTTERS EDGE LAWN & MAINTENANCE 39465 MAR 2020 LANDSCAPE/PEST SERVICE Mar 2020 Turf & Landscape Maint 534050-53901 $528.65

001 2138 03/26/20 CUTTERS EDGE LAWN & MAINTENANCE 39465 MAR 2020 LANDSCAPE/PEST SERVICE Mar 2020 Outdoor Pest Control 534125-53901 $500.00

001 2126 02/14/20 MADELINE T. DICOMO PAYROLL February 14, 2020 Payroll Posting $184.70

001 2127 02/14/20 PETER A. MAROCCO PAYROLL February 14, 2020 Payroll Posting $184.70

001 DD00201 02/14/20 TERESA B. WEST PAYROLL February 14, 2020 Payroll Posting $184.70

001 DD00202 02/14/20 BENNY BARAK PAYROLL February 14, 2020 Payroll Posting $184.70

001 DD00203 02/14/20 LINDA M. ARMSTRONG PAYROLL February 14, 2020 Payroll Posting $184.70

Fund Total $19,936.73

SERIES 2008 DEBT SERVICE FUND - 202

202 2134 03/17/20 GRIFFIN LAKES-C/O U.S BANK N.A. 03.10.2020 ASSESSMENT TRANSFER Due From Other Funds 131000 $16,409.61

Fund Total $16,409.61

Total Checks Paid $36,346.34

(Sorted by Check / ACH No.)

Payment Register by Fund

For the Period from 2/1/2020 to 3/31/2020

GRIFFIN LAKES COMMUNITY DEVELOPMENT DISTRICT

9

Agenda Page 61

Eighth Order of Business

Agenda Page 62

DRAFT

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MINUTES OF MEETING

GRIFFIN LAKES

COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Griffin Lakes Community Development

District was held Thursday, February 13, 2020 at 12:30 p.m. at Villas at Harbor Isles HOA Offices, 2317

Clipper Place, Fort Lauderdale, FL 33312. Present and constituting a quorum were:

Benny Barak Chairperson

Peter Marocco Vice Chairperson

Linda Armstrong Assistant Secretary

Madeline DiComo Assistant Secretary

Teresa West Assistant Secretary

Also present were:

Janice Eggleton Davis District Manager

Ken Cassel District Manager

Vanessa Steinerts District Counsel

Harry Goldberg HOA Manager

The following is a summary of the discussions and actions taken at the February 13, 2020 Griffin

Lakes Community Development District’s Board of Supervisors Meeting.

FIRST ORDER OF BUSINESS Call to Order and Roll Call

o Ms. Davis called the meeting to order and called the roll.

SECOND ORDER OF BUSINESS Public Comment on Agenda Items

o There being none, the next item followed.

THIRD ORDER OF BUSINESS District Manager’s Report

A. Consideration of Resolution 2020-02 Designating Janice Eggleton Davis as Secretary

of the Griffin Lakes Community Development District

o Ms. Davis noted this resolution designates her as your Secretary of the Griffin Lakes Community

Development District to replace George Miller, your former District Manager and Secretary.

On MOTION by Ms. Armstrong seconded by Ms. West with all in favor

Resolution 2020-02 designating Janice Eggleton Davis as Secretary of the

Griffin Lakes Community Development District, was adopted, 4-0

o Ms. Davis gave a brief overview of her background.

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February 13, 2020 Griffin Lakes CDD

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B. Discussion of Griffin Lakes Landscape Report

o Mr. Cassel thought Michael Cihal of Cutter’s Edge would be in attendance and give a report. It

was noted that Thursdays are not a good day for Mr. Cihal. Ms. Davis can check with him before

each meeting and then give the Board an update.

o The Board discussed the plant replacement that had been done recently. Ms. Armstrong noted that

it was looking very good.

Let the record reflect, Mr. Barak joined the meeting.

o Ms. West discussed the need for grass where a leak repair had been made. Mr. Goldberg noted that

he had already ordered sod to address this.

o Ms. DiComo noted we do not get check registers and invoices each month. Frequently, we get a

few months at one time.

o Ms. Davis noted the check register is only covering checks that were written in January. For

Inframark, we do not process our December services invoice until January 2nd. Generally, law

firms bill a month or so behind. Sometime in January we would expect to get their December

services bill to pay.

o In answer to a Supervisor question, Ms. Davis noted our budget year is from October 1st through

September 30th. That is for all community development districts, by Statute.

FOURTH ORDER OF BUSINESS Attorney’s Report

o There being no report, the next item followed.

FIFTH ORDER OF BUSINESS Supervisors’ Requests

o Ms. Armstrong noted the Griffin Lakes budget is very small. She asked Ms. Davis to make sure

everything is appropriate and asked her to advise about the bond, what the interest rate is and

wanted Ms. Davis’ opinion on how they are doing on paying it off.

o Ms. Davis noted you can see the interest rate in your budget document where your amortization

schedule is. For some bonds, the rates are variable and change at different times depending on

what period you are in the bonds. It looks like you did a refinancing in 2008.

o Mr. Cassel noted we did a refinancing in 2008. We took advantage of the rate structure back then.

o Ms. Davis noted to do a bond refinancing, there are Costs of Issuance you must pay. You must

hire bond counsel, you have trustee fees, you must pay for an assessment methodology update,

etc. The underwriter’s fee is typically 1-1/2% to 2% of whatever the bond amount is.

o Further discussion ensued on the bonds and interest rates. Ms. Davis will investigate this further.

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o Mr. Goldberg asked who does the collection work?

o Ms. Davis responded the Tax Collector. For the CDD, you use the Uniform Collection Method,

which uses the County Tax Collector to collect it. If you have people who do not pay their taxes

by June 1st, there is a Tax Certificate Sale. That is one of the benefits of the CDD. Mr. Cassel

reminded the Board that it was one of the reasons the CDD had taken over the perimeter

landscaping.

o Mr. Barak asked as far as the whole landscaping situation up front, what did we decide to do? Put

sod?

o Mr. Cassel responded yes, on the inside.

o Ms. West noted that is what we decided, but it looks a little bare.

o Mr. Cassel noted that was the decision made with the dollars we had available to spend.

o Ms. Armstrong noted we can start planning now, and they start planting in October.

o Mr. Cassel noted we will get Mr. Cihal, Mr. Goldberg and Ms. Davis involved. Due to the heat,

shade and iguanas, some of the things you think will grow or should grow, don’t and then some of

the things you do not think will grow, grow great. We will look at what we can budget, we can

move line items around, and make sure we have the funds available at October 1 when the new

budget year begins.

o Mr. Barak noted there had been talk of a mural, but maybe we can put some LED lighting there so

it will not look so bare.

SIXTH ORDER OF BUSINESS Audience Comment Period

o None.

SEVENTH ORDER OF BUSINESS Approval of Financial Report and Check

Register

o Ms. DiComo asked why there were checks made out for the attorneys for time worked by Dennis

Lyles and Michael Pawelczyk for $200 an hour.

o Ms. Steinerts explained it may have been for review of the agenda, internal meetings, review of

legislative items, correspondence, etc.

o Mr. Cassel and Ms. Davis further explained the numerous reasons why other attorneys at the firm

worked on the District’s matters.

On MOTION by Ms. Armstrong seconded by Mr. Barak with all in favor

the financial statements were approved as presented.

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EIGHTH ORDER OF BUSINESS Approval of the Minutes of the January 9,

2020 Meeting

o Ms. Davis asked for any additions, deletions or corrections to the minutes. Several items were

noted with attributing Mr. Goldberg’s comments to Mr. Cihal. These edits will be incorporated.

On MOTION by Ms. Armstrong seconded by Ms. West with all in favor

the minutes of the January 9, 2020 meeting were approved as amended.

NINTH ORDER OF BUSINESS Adjournment

There being no further business, the meeting was adjourned.

On MOTION by Mr. Barak seconded by Ms. West with all in favor the

meeting was adjourned.

___________________________ ___________________________

Secretary/Assistant Secretary Benny Barak, Chairperson

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Documents

GRIFFIN LAKES COMMUNITY DEVELOPMENT DISTRICT MAY 14, … · 14/05/2020 · Griffin Lakes Community Development District Dear Board Members: A special telephonic meeting of the Board