Green Passport Guide E-July11

Guide for the Class Notation Green Passport (GP)

GUIDE FOR THE CLASS NOTATION

GREEN PASSPORT (GP)

JUNE 2011 (Updated July 2011 – see next page)

American Bureau of Shipping Incorporated by Act of Legislature of the State of New York 1862

Copyright © 2011 American Bureau of Shipping ABS Plaza 16855 Northchase Drive Houston, TX 77060 USA

Updates

July 2011 consolidation includes: • June 2011 version plus Corrigenda/Editorials

ABS GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP) . 2011 iii

Foreword

Foreword In May 2009, the Hong Kong International Convention for the Safe and Environmentally Sound Recycling of Ships (Ship Recycling Convention) was formally adopted at a Diplomatic Conference in Hong Kong. The purpose of the Ship Recycling Convention is to prevent, reduce, minimize and, to the extent practicable, eliminate accidents, injuries and other adverse effects on human health and environment caused by ship recycling, and to enhance ship safety, protection of human health and the environment throughout a ship’s operating life (Article 1). Specific regulations for safe and environmentally sound recycling of ships are annexed to the new Convention. In order to allow for the effective implementation of the Convention, IMO has been focusing its effort in developing a set of guidelines covering aspects such as the development of the inventory of hazardous materials, development of ship recycling plan, authorization of ship recycling facilities, and safe and environmentally sound ship recycling.

Central to the implementation scheme of the Convention is the development and maintenance of a document referred to as the Inventory of Hazardous Materials (IHM), which was previously known as the “Green Passport” (GP) in IMO Resolution A.962(23). The Inventory is ship-specific and covers the whole life of the ship, from construction, throughout the ship’s operating life to preparation for scrapping at the end of the ship’s useful life. The main differences between IHM and Green Passport are that IHM requires more detailed and reasonably accurate account of the listed hazard substances in the inventory booklet and sampling to be carried out for existing ships.

This Guide provides for the review, approval and issuance of the initial Inventory (Green Passport) for new construction vessels, existing ships and for the maintenance, verification and endorsement of the issued Green Passport for a ship in service. The initial inventory covers mainly Part 1 of the IHM, as it is the only part that needs to be maintained during the life of the ship. The preparation and approval of Parts 2 and 3 of the IHM are outside the scope of this Guide.

The 2011 edition of this Guide is an updated version of the May 2008 edition by incorporating the requirements of paragraphs 1 – 4 of Regulation 5 of the new Ship Recycling Convention and the IHM development guidelines contained in IMO Resolution MEPC.179(59).

Due to the developmental nature of the regulatory schemes initiated in the Ship Recycling Convention, this Guide is currently limited to partial incorporation of the Ship Recycling Convention. As IMO continues its development, subsequent maintenance of the GP notation may require compliance with new requirements as they are incorporated into these guidelines.

The application of this Guide is optional. However, recognizing the increasing attention of the maritime community on protection of the marine environment and occupational health and safety relating to ship recycling, designers, Owners and operators are encouraged to apply this Guide.

The effective date of this Guide is the first day of the month of publication.

iv ABS GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP) . 2011

Table of Contents

GUIDE FOR THE CLASS NOTATION

GREEN PASSPORT (GP) CONTENTS SECTION 1 Introduction ............................................................................................ 1

1 General ...............................................................................................1 2 Application...........................................................................................1 3 Scope..................................................................................................1 4 Basis of Notation.................................................................................1 5 Definitions ...........................................................................................2

SECTION 2 General Guidance................................................................................... 3

1 Introduction .........................................................................................3 2 IHM Booklet.........................................................................................3

2.1 Ship Details .....................................................................................3 2.2 Inventory..........................................................................................3

3 Survey .................................................................................................4 3.1 Initial Approval Survey .....................................................................4 3.2 Annual Survey .................................................................................4

4 Maintenance........................................................................................4 SECTION 3 New Construction Vessels .................................................................... 5

1 Introduction .........................................................................................5 2 Prohibited or Restricted Materials.......................................................5 3 Vendor Supplied Equipment and Materials ........................................5 4 Part 1 of the Inventory of Hazardous Materials ..................................6 5 Initial Approval ....................................................................................6 6 Documentation Requirements ............................................................6 TABLE 1...........................................................................................................5 TABLE 2...........................................................................................................6 FIGURE 1 Flow Diagram for Development of Part 1 of IHM for New

Construction Vessels ................................................................7

ABS GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP) . 2011 v

SECTION 4 Existing Vessels..................................................................................... 8 1 Introduction .........................................................................................8 2 Part 1 of the Inventory of Hazardous Materials ..................................8

2.1 Collection of Necessary Information (Step 1) ..................................8 2.2 Analysis of Collected Information (Step 2).......................................9 2.3 Development of Visual/Sampling Check Plan (Step 3).................... 9 2.4 Onboard Visual/Sampling Check (Step 4) .......................................9 2.5 Preparation of Part 1 of IHM and IHM Booklet (Step 5)................... 9

3 Initial Approval ..................................................................................10 4 Documentation Requirements ..........................................................10 5 New Installation.................................................................................10 TABLE 1.........................................................................................................10 FIGURE 1 Flow Diagram for Development of Part 1 of IHM for Existing

Ships .......................................................................................11 SECTION 5 Certification, Maintenance, and Survey ............................................. 12

1 Introduction .......................................................................................12 2 Certification .......................................................................................12 3 Maintenance of the Green Passport .................................................12 4 Retention of Green Passport ............................................................12

APPENDIX 1 Lists of Hazardous Wastes, Substances and Materials, and

Chemical Substances .......................................................................... 13 TABLE 1 List of Hazardous Wastes and Substances that are

Relevant to Ship Recycling .....................................................13 TABLE 2 Potentially Hazardous Materials which may be Onboard

Ships Delivered to Recycling Facilities ...................................15 TABLE 3 Threshold Levels of Chemical Substances to be Listed in

the Inventory ...........................................................................17 APPENDIX 2 Standard Format of Inventory Booklet and Sample Green

Passport Form...................................................................................... 18 Standard Format of a Ship-specific Inventory of Hazardous Materials (IHM) Booklet .................................................................................................19

<Cover page> ..............................................................................................19 <Table of Contents page> ...........................................................................19 <Revision History page>..............................................................................20 <Section A – Ship Details page > ................................................................20 <Section B – Inventory of Hazardous Materials page>................................ 21 <Section C – Location Diagram of Hazardous Materials> ........................... 25

Sample Green Passport Form .......................................................................26

This Page Intentionally Left Blank

ABS GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP) . 2011 1

Section 1: Introduction

S E C T I O N 1 Introduction

1 General The importance of an inventory detailing the type, amount, and location of hazardous materials used in ship construction and operations is increasingly recognized as a means to enhance onboard safety and environmental awareness, both throughout the ship’s economic life and at the end of the ship’s useful life, when the ship is being prepared for recycling.

This Guide has been developed with the objective of assisting designers, equipment suppliers, builders, and Owners in the practical and reasonable formulation and maintenance of this inventory.

2 Application This Guide is applicable to new and existing ships for which the optional notation GP (Green Passport) has been requested. Obtaining this notation helps Owners and Operators to comply with regulation 5 of the Hong Kong International Convention for the Safe and Environmentally Sound Recycling of Ship, 2009 (SR/CONF/45).

3 Scope This Guide has been developed with the objective of promoting the industry’s ongoing commitment to providing for the safe working conditions of the ship’s crew, protecting the marine environment and in recognition of the maritime community efforts, as stake holder, assisting in the safe and environmentally sound recycling of ships. The Guide includes information on inventorying hazardous materials on new or existing vessels, conducting verification surveys, issuance of certificates and notations, as well as maintaining the inventory and retaining the Green Passport and Certifications.

This Guide covers mainly the requirements and certification of Part 1, hazardous and potentially hazardous materials in the ship’s structure and equipment, of the Inventory of Hazardous Materials (IHM). Parts 2 and 3, covering the operationally generated waste and stores are not required to be completed and reviewed until the ship is being prepared for recycling.

4 Basis of Notation Compliance with the applicable requirements of the following IMO documents, specifically with regard to the inventory of hazardous materials, is a prerequisite:

i) IMO SR/CONF/45, Hong Kong International Convention for the Safe and Environmentally Sound Recycling of Ships, 2009, specifically for the following parts:

• Regulation 4 – controls of ship’s hazardous materials

• Regulation 5 – inventory of hazardous materials: paragraphs 1 – 4

• Regulation 10 - Surveys: subparagraphs 1.1 and 1.3

ii) IMO Resolution MEPC.179(59), Guidelines for the Development of the Inventory of Hazardous Materials.

Ships which have had the Inventory of Hazardous Materials (IHM) Booklet (see Subsection 2/2 of this Guide) prepared and certified to the requirements of this Guide to the satisfaction of the ABS Surveyors will be eligible to receive the ABS Notation GP. The requirements in this Guide for the purpose of securing the GP Notation are additional to all other relevant requirements of the ABS Rules and Guides.

Section 1 Introduction

2 ABS GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP) . 2011

5 Definitions i) Inventory – is an itemized listing, specifying the type, location, and approximate quantity of

hazardous materials used in the ship’s construction and equipment.

ii) Hazardous Materials (Hazmat) – are materials or substances that are liable to create hazards to human health and/or the environment.

iii) New Ship – means a ship contracted for construction on or after the first day of the month indicated on the cover of this Guide.

iv) Existing Ship – means a ship which is not a new ship.

v) Ship – means a ship of any type whatsoever operating in the marine environment and includes, but not limited to, hydrofoil boats, air-cushion vehicles, submersibles, floating craft, and fixed or floating platforms.

vi) Ship Owner – means the person or persons or company registered as the Owner of the ship or, in the absence of registration, the person or persons or company owning the ship. However, in the case of a ship owned by a state and operated by a company which in the State is registered as the ship’s operator, “Owner” shall mean such company.

vii) Substances – means the physical matter of which a material or item is composed, e.g., lead (chemical element), lead oxide (compound).

viii) Suppliers – are those vendors which provide products, in support of the ship’s construction and outfitting. This group includes equipment manufacturers and material providers.

ix) External Specialists – are those persons who possess the necessary training and equipment to evaluate and report on the materials used in ship construction and outfitting.

x) Threshold Level – is defined as the concentration value in homogeneous materials.

xi) Homogeneous Material – means a material of uniform composition throughout that cannot be mechanically disjointed into different materials, meaning that the materials cannot, in principle, be separated by mechanical action such as unscrewing, cutting, crushing, grinding, and abrasive processes.


Section 2: General Guidance

S E C T I O N 2 General Guidance

1 Introduction

The identification, location, and quantity of hazardous materials and potentially hazardous materials onboard ships is an essential ingredient in facilitating the protection of the ship’s crew when performing routine maintenance and repair, as well as workers at the recycling facility and the environment where the facility is located. Having this information readily available enables the ship’s crew and the workers at the recycling facility to exercise the appropriate precautions if at risk of exposure to these materials.

2 IHM Booklet The ship-specific Inventory of Hazardous Materials (IHM) Booklet is composed of the following two (2) components:

• Ship details

• Inventory of hazardous materials

A representative format for the IHM Booklet is presented in Appendix 2.

2.1 Ship Details The first component of the IHM Booklet is referred to as the “Ship Details”, and includes, at least, the following:

• The name of the ship

• The ship’s IMO number

• Builder, builder’s address and hull number

• Type of ship

• Flag state, port of registry, date of registry

• Owner’s name and address

• Classification Society(ies)

• Principal dimensions (LOA, Breadth (molded) and Depth (molded))

• Lightship displacement

Any changes relating to the ship details in the ship-specific IHM Booklet are to be recorded and updated accordingly. See Subsection 5/4 for an acceptable equivalent to the above.

2.2 Inventory The second component of the IHM Booklet is the actual inventory of the hazardous and potentially hazardous materials, containing the location and the approximate quantity/volume of each identified material on board the ship. This Inventory is divided into the following parts.

Section 2 General Guidance


• Part 1: Hazardous materials contained in the ship’s structure and equipment

1.1 Paint and coating system containing materials listed in Sections A and B of Appendix 1, Table 1

1.2 Equipment and machinery containing materials listed in Sections A and B of Appendix 1, Table 1

1.3 Structure and hull materials containing materials listed in Sections A and B of Appendix 1, Table 1

• Part 2: Operationally generated waste

• Part 3: Stores

3.1 Stores

3.2 Liquids sealed in ship’s machinery and equipment

3.3 Gases sealed in ship’s machinery and equipment

3.4 Regular consumable goods potentially containing hazardous materials

Preparation of Part 1 is to be based on the listing of those materials/substances considered to be hazardous or potentially hazardous as found in Appendix 1, Table 1. See Subsections 3/4 and 4/2 of this Guide.

Preparation of a diagram showing the locations of the hazardous materials listed in Sections A and B of Appendix 1, Table 1 is recommended in order to help the ship’s crew and the workers of the recycling facility gain a visual understanding of the inventory.

Part 2 – Operationally Generated Waste, and Part 3 – Stores, are to be prepared by the ship Owner prior to or during the final voyage to the recycling facility.

References to Parts 2 and 3 of the Inventory as well as the location diagram of the onboard hazardous materials are intended for informational purposes only and are outside the scope of the class notation.

3 Survey

3.1 Initial Approval Survey Once an inventory for a vessel has been developed, an onboard auditing survey by an ABS Surveyor is to be carried out to generally verify that the locations and the approximate quantity/volume of hazardous material detailed on the inventory reflect those found on the vessel.

3.2 Annual Survey An annual survey is also to be conducted to confirm that the Inventory reflects any modifications, repairs, or changes to the vessel that involve the removal or addition of hazardous materials.

It should be noted that the annual survey approach is aimed to verify proper maintenance of the information in the IHM and does not fulfill the renewal survey requirements of Regulations 10.2.

4 Maintenance The IHM Booklet is to remain onboard the ship throughout its operating life and each Owner is to enact the necessary steps to maintain the accuracy of the IHM Booklet, which includes the incorporation of all relevant design and equipment changes or new installations, especially after any repair or conversion of a ship.

The final Owner of the ship when delivering the ship to the recycling facility is to present the IHM Booklet to the appropriate recycling facility personnel.


Section 3: New Construction Vessels

S E C T I O N 3 New Construction Vessels

1 Introduction Throughout a ship’s design and construction, designers and builders are to exercise environmental judgment in the selection of all materials and substances to be incorporated into the ship’s structure and equipment. As a first step, the design and build team is to identify, based on Appendix 1, Tables 1 and 2, any hazardous or potentially hazardous materials that are intended to be utilized and carefully consider using less environmentally hazardous materials. Simply stated, if the opportunity exists to use less hazardous materials in the construction, without compromising safety or operational efficiency, it should be considered by the design and build team or recommended to the ship Owner/operator as appropriate.

2 Prohibited or Restricted Materials Substances known to be hazardous which are prohibited or restricted by national regulation and various international agreements and conventions are not to be used in the construction. Examples of these substances and the corresponding statutory instruments are detailed in Section 3, Table 1 below:

TABLE 1 Substances Agreement/Convention

Asbestos 1974 SOLAS – 2009 Amendments (Reg II-1/3-5) Polychlorinated biphenyls (PCB’s) Stockholm Convention on Persistent Organic

Pollutants (POP’s) (Part II) Ozone Depleting Substances, Chlorofluorocarbons (CFC’s)

MARPOL Annex VI Reg 12 & Montreal Protocol

Organotin Compounds which act as biocides in anti-fouling systems (tributyltins (TBT’s), Triphenyltins (TET’s) and tributyltins Oxide (TBTO’s))

International Convention on the Control of Harmful Anti-Fouling Systems on Ships 2001

3 Vendor Supplied Equipment and Materials Shipbuilders are to work closely with all their suppliers such that all equipment, parts, and materials provided are environmentally safe or specifically itemized on the Inventory. These suppliers are to indicate and declare whether or not the substances identified in Appendix 1, Tables 1 and 2 are present above the threshold level specified in Appendix 1, Table 3, using the “supplier’s declaration” approach established by the IMO Guidelines.

The approach consists of two declarations, as follows:

• Material Declaration (MD) – A declaration prepared by the suppliers, including the upstream suppliers in the equipment/system supply chain, detailing the specific substances including the system/item, the substance, and amount of substance. For detailed explanation and information requirements for the form, see MEPC.179(59) Section 6 and Appendix 3.

• Supplier’s Declaration of Conformity (SDoC) – A declaration by the supplier to confirm conformity of the delivered product and related Material Declaration to the law and compliance with appropriate management/control requirements on the chemical substance contained in the product. See MEPC.179(59) Section 7.

Shipbuilders are to request their suppliers to submit the above declaration forms for the products at the time of purchase. This collection of information, particularly the materials declarations, is to be used to prepare Part 1 of the Inventory.

Section 3 New Construction Vessels


4 Part 1 of the Inventory of Hazardous Materials Upon completion of the collection/screening process of the hazardous materials information, Part 1 of the hazardous materials inventory is to be prepared by the shipbuilder based on the material declarations furnished by the suppliers. Where the substances listed in Sections A and B of Appendix 1, Table 1 have been added to the equipment, parts or materials above the threshold levels specified in Appendix 1, Table 3, their identity, location, and quantity are to be incorporated into Part 1 of the Inventory.

The Part 1 of the IHM is to be prepared in accordance with Regulation 5.1 of SR/CONF/45 and development of the Inventory is to follow the guidelines given in MEPC.179(59) Section 4.1 and Appendix 3. Section 3, Figure 1 of this Guide shows the general flow diagram for the development of the IHM Part 1.

A ship-specific IHM Booklet is to be prepared in accordance with Subsection 2/2 for ABS review.

5 Initial Approval Upon completion of the review of the IHM by the ABS Plan Review Office, an onboard auditing survey is to be carried out by an ABS Surveyor as per 2/3.1

6 Documentation Requirements Documentation in the form of booklet, drawings, or tables noting the use of hazardous materials, quantity, and location are to be submitted to the ABS Plan Review Office for review. At the shipbuilder’s option, each drawing submitted is to be annotated in such a manner as to detail the use of hazardous or potentially hazardous materials thereon. Section 3, Table 2 shows the general documentation requirements for new construction vessels.

TABLE 2 Type of Document Additional Description For Approval (A) or

Information (I) Inventory of Hazardous Materials (IHM) Booklet

Regulation 5.1, SR/CONF/45 and MEPC.179(59) Section 4.1 and Appendix 3

A

Material Declaration (MD) One MD for one product using IMO standard MD form. MD should be prepared for all products regardless of existence of hazmat of Appendix 1, Table 1.

I

Supplier’s Declaration of Conformity (SDoC)

Collection of SDoCs. Use IMO standard SDoC form I

Location Diagram of Hazmat

Optional I

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Section 3 New Construction Vessels



Section 4: Existing Vessels

S E C T I O N 4 Existing Vessels

1 Introduction Many materials and substances, which were previously assumed to be non hazardous and selected for installation onboard ships, are no longer being utilized, or have since been identified as being hazardous. To assist in safeguarding the ship’s crew, and workers involved in ship recycling, as well as the marine environment, documenting the location and approximate volume/quantity of materials currently classified as hazardous or potentially hazardous is to be achieved to the greatest degree possible.

It is recognized that it is often not possible to accurately define, identify, or locate specific hazardous or potentially hazardous materials onboard existing ships due to their concealment or unknown locations. .

2 Part 1 of the Inventory of Hazardous Materials Development of Part 1 of the IHM for an exiting vessel is the responsibility of the ship Owner.

The development of the IHM is to be prepared in accordance with Regulation 5.2 of SR/CONF/45, taking into account the development guidelines given in MEPC.179(59) Section 4.2 and Appendix 5.

The following requirements are emphasized:

• It is required to identify the prohibited materials listed in Section A of Appendix 1, Table 1 contained in the ship’s structure and equipment, their identity, location, and approximate quantity in the Inventory.

• Hazardous materials listed in Section B of Appendix 1, Table 1 and contained in the ship’s structure and equipment are to be identified as far as practical.

• The determination of hazardous materials present onboard existing ships is, as far as practical, to be conducted following the “supplier’s declaration” approach and using the MDs and SDoCs, as prescribed for new construction vessels.

• Alternative procedure for hazardous materials determination through a visual/sampling check process as prescribed in MEPC.179(59) Section 4.2 can be applied.

The alternative procedure for developing the Inventory for existing ships is a multi-phase checklist process, starting with an “indicative HM Checklist” initially and working through the visual/sampling check steps to derive the final representative HM Checklist. The sample checklist developed by IMO can be found in MEPC.179(59) Appendix 5.

Expert assistance is required for the performance of the procedural steps of collecting and assessing the necessary hazardous materials information, preparing a visual/sample check plan, and performing the visual and sampling checks. The ship Owner may consider employing a qualified and experienced hazardous material expert for the hazmat review and sampling, and contracting an accredited test laboratory for chemical analysis of samples.

This alternative procedure is illustrated in Section 4, Figure 1 and consists of the following steps.

2.1 Collection of Necessary Information (Step 1) The information collection process is to be made taking into account the guidance in MEPC.179(59) Subsection 4.2.1 and Appendix 5 Section 2.

Often the ship’s crew can provide assistance as to the location of hazardous or potentially hazardous materials onboard as a result of their in depth ship-specific knowledge developed from carrying out or witnessing repairs and maintenance. Additionally the crew may provide valuable information associated with equipment replacement or modifications. Thus, ship Owners may want to consider interviewing the ship’s crew for information.

Section 4 Existing Vessels


2.2 Analysis of Collected Information (Step 2) The information collected in Step 1 is to be analyzed with the purpose of determining the existence of hazardous materials in the ship’s structure, equipment, and systems by classifying each item as “contained”, “not contained”, “unknown” or “potentially containing hazmat” and to work out a suitable scope of the hazmat investigation by visual/sampling checks. Guidance for this step can be found in MEPC.179(59) Subsection 4.2.2 and Appendix 5 Section 3. The analysis and investigation shall cover all materials listed in Section A of Appendix 1, Table 1 of this Guide. The substances in Section B of Appendix 1, Table 1 should be identified and listed as far as practical.

2.3 Development of Visual/Sampling Check Plan (Step 3) Based on the assessment results of the previous step, a detailed survey and sampling check plan is to be developed. The goal of the survey and sampling is to assist in confirming if hazardous or potentially hazardous materials are present and where they are located.

Specific guidelines on how to decide on when to apply visual check or sample check are given in MEPC.179(59) Subsection 4.2.3 and Appendix 5 section 4.

The survey/sampling check plan is to identify, for each classified item on the HM checklist, the required onboard survey actions for a visual check or sampling check. The check points are to be marked in the ship’s plan/drawing and/or recorded with photographs. In addition, the plan is to include a survey schedule, safety precautions, and appropriate personnel safety and hazmat containment procedures for the performance of the survey and/or sampling checks.

A copy of the survey/sampling check plan is to be submitted to ABS for review before conducting the onboard survey and sampling checks.

2.4 Onboard Visual/Sampling Check (Step 4) The onboard visual/sample check is to be carried out in accordance with the approved visual/sampling check plan. Guidance on the conduct of the visual survey and sampling checks is given in MEPC.179(59) Subsection 4.2.4 and Appendix 5 Section 5.

The results of all visual/sampling checks are to be recorded in the HM Checklist. In particular, when a sampling check is carried out, the sample is to be forwarded to a recognized laboratory for testing and the records of the sample taken, the sampling point marked on the ship plan, and the laboratory test results are to be retained for record and reference.

The ship Owner may at their discretion, with the concurrence of the attending Surveyor, classify various materials and equipment as “containing hazardous substances” without further investigating or sample testing. When making this classification or declaration, the ship Owner needs to verify that proper safety and environmental hazard management system is in place in the ship’s ISM for adequately addressing the substances identified.

An external specialist having specific knowledge in the means of how to take material samples and preventative measures to be taken to avoid cross contamination may be retained by the ship Owner.

2.5 Preparation of Part 1 of IHM and IHM Booklet (Step 5) Development of Part 1 of the IHM for existing ships is to be made by the ship Owner, based on results of the Owner’s evaluation/analysis of available hazmat information, results of visual surveys and any hazmat/substance testing reports. For any equipment, system, and/or area that is classed as either “containing hazardous material” (CHM) or “potentially containing hazardous material” (PCHM), their identity and location together with the hazmat identity and approximate quantity are to be listed in Part 1 of the Inventory.

Any limitations regarding the scope of laboratory reports or prepared inventory are to be stated or noted in the “Remarks” column of the inventory.

A ship-specific IHM Booklet is to be prepared in accordance with Subsection 2/2 for ABS review.

Development of a location diagram of the hazardous materials identified and listed in the inventory is recommended in order to help the ship’s crew gain a visual understanding of the Inventory and the onboard auditing survey by an ABS Surveyor.



3 Initial Approval For the initial approval of the IHM developed, an onboard auditing survey by an ABS Surveyor is to be conducted as per 2/3.1. The ABS Surveyor is to verify that materials, areas, or equipment from which the samples haven extracted are adequately sealed so as to reduce the possible risk of exposure to the crew and others.

ABS Surveyors are not to risk themselves to possible exposure of hazardous materials during the sampling, testing procedures, or survey.

4 Documentation Requirements The documentation required for the IHM of existing ships is shown in Section 4, Table 1 below.

TABLE 1 Type of Document Additional Description For Approval (A)

or Information (I) Visual/Sampling Check Plan See example in Appendix 5 of MEPC.179(59). Plan is to

be submitted in Step 2, together with HM Checklist. A

Inventory of Hazardous Materials (IHM) Booklet

To be submitted in Step 5. Regulation 5.2, SR/CONF/45 and MEPC.179(59) Section 4.2 and Appendix 5 of MEPC.179(59)

A

Hazmat (HM) Checklist See example of HM Checklist in Appendix 5 of MEPC.179(59), starting as the indicative list in step 1 and being updated as going through the subsequent steps

I

Records of Sample Checks Including the chemical analysis/test reports by recognized testing laboratories

I

Other Supporting Documents Including any ship’s files and vendor supplied product data sheets/specifications containing hazmat information that are used in Step 2.

I

Location Diagram of Hazmat Voluntary I

5 New Installation New installations containing hazardous materials listed in Section A of Appendix 1, Table 1 are prohibited, except those containing hydrochloroflurorocarbons (HCFCs), which are permitted until 1 January 2020.

In relation to the IHM Booklet, any installation of materials and changes in ship structure and equipment resulting from the conversion or repair of existing ships after the initial approval are to be documented in a similar procedure as prescribed for new construction vessels, based on MDs and SDoCs. See Subsections 3/3 and 3/4 for applicable requirements. The alternative procedure as prescribed in Subsection 4/2 above is not applicable for new installations.

Part 1 of the Inventory is to be properly updated reflecting the new installations containing hazardous materials listed in Appendix 1, Table 1 and relevant changes in ship’s structure and equipment.

FIG

UR

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p 4

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App

endi

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le 1

-Aof

this

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in A

ppen

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1, T

able

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o in

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l equ

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mat

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sted

in A

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1 of

this

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can

be li

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in th

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st o

f equ

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syst

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requ

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a c

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ifica

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out c

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saf

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and

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*4 :

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plin

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: S

ampl

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eans

to ta

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ampl

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ifica

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tain

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d/or

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as, b

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and

Res

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azar

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eria

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assu

med

but

can

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cogn

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with

ana

lysi

s of

ava

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Ow

ner s

houl

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rvic

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ntra

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with

exp

ertis

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sam

plin

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zard

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mat

eria

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nboa

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hips

.

*5 :

Whe

n eq

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a of

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and/

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lass

ified

as

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entia

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zard

ous

mat

eria

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*6 :

Any

equ

ipm

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syst

em a

nd/o

r are

a cl

asse

d as

"Pot

entia

lly c

onta

inin

gha

zard

ous

mat

eria

l" sh

ould

be

disp

osed

or t

reat

ed a

ccor

ding

to th

ere

quire

men

ts o

f the

Con

vent

ion

and

the

Gui

delin

es.

Onb

oard

Vis

ual C

heck

, Sam

plin

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heck

App

rova

l of I

HM

Boo

klet

by

Adm

inis

tratio

n/R

O




Section 5: Certification, Maintenance, and Survey

S E C T I O N 5 Certification, Maintenance, and Survey

1 Introduction The inventory of hazardous and potentially hazardous materials for ships of new constriction and existing ships, are to be developed by the shipyard or ship Owner respectively, and submitted to ABS for review and acknowledgement.

The hazardous or potentially hazardous materials/substances are to be suitably marked onboard the ship to alert all parties of their presence and to facilitate random verification of the submitted documentation by an ABS Surveyor.

2 Certification Upon completion of the verification surveys, the initial IHM Booklet, consisting of the ship details and Part 1 of the Inventory, is accepted and a certificate issued. The GP Notation is then granted and included in the ABS Record.

3 Maintenance of the Green Passport Part 1 of the Inventory of the IHM Booklet is to be maintained throughout the ship’s life and placed onboard the ship. The removal, replacement, or repair of existing equipment or substances previously detailed in Part 1 or the addition of relevant new equipment or substances is to be carefully tracked and is to be specified in the Inventory and suitably marked onboard. Any changes to Part 1 of the inventory are to be recorded so as to provide the current information together with a history of the changes.

An annual verification survey is to be carried out in the course of completing other periodical surveys. Any changes to the materials in the IHM Booklet’s inventory should be noted by the ship’s crew and verified by the attending Surveyor. Upon satisfactory review and verification, the Green Passport certificate will be endorsed.

In addition to any survey requirements, the maintenance of the GP notation may require incorporation of new requirements that may be incorporated into this Guide from time to time.

4 Retention of Green Passport The IHM Booklet is to be retained onboard the ship and is to be presented to each subsequent Owner, including those instances where the flag, or type of service changes. Any changes relating to the ship details are to be recorded and the IHM Booklet is to be updated accordingly. The Continuous Synopsis Record, as detailed in SOLAS Regulation XI-1/5, when combined with the Certificate of Build, as produced by the shipbuilder are considered as equivalent to the ship details section of the Green Passport, provided a copy is attached to the IHM Booklet.


Appendix 1: Lists of Hazardous Wastes, Substances and Materials, and Chemical Substances

A P P E N D I X 1 Lists of Hazardous Wastes, Substances and Materials, and Chemical Substances

TABLE 1 List of Hazardous Wastes and Substances that are Relevant to Ship Recycling

Inventory No. Materials

Part 1 Part 2 Part 3 A. Obligatory for New and Existing Ships (1)

1 Asbestos X 2 Polychlorinated Biphenyls (PCBs) X

CFCs X Halons X Other fully halogenated CFCs X Carbon Tetrachloride X 1,1,1-Trichloroethane (Methyl Chloroform) X Hydrochlorofluorocarbons (HCFCs) X Hydrobromofluorocarbons X Methyl Bromide X

3 Ozone Depleting Substances

Bromochloromethane X Tributyl Tins X Triphenyl Tins X 4 Organotin

Compounds Tributyl Tin Oxide (TBTO) X

B. Obligatory for New Ships and New Installations; Voluntary for Existing Ships (1) 1 Cadmium and Cadmium Compounds X 2 Hexavalent Chromium and Hexavalent Chromium Compounds X 3 Lead and Lead Compounds X 4 Mercury and Mercury Compounds X 5 Polybrominated Biphenyl (PBBs) X 6 Polybrominated Dephenyl Ethers (PBDEs) X 7 Polychloronaphthalanes (more than 3 chlorine atoms) X 8 Radioactive Substances X 9 Certain Shortchain Chlorinated Paraffins (Alkanes, C10-C13, chloro) X

Appendix 1 Sample Calculation


TABLE 1 (continued) List of Hazardous Wastes and Substances that are Relevant to Ship Recycling

Inventory No. Properties Example

Part 1 Part 2 Part 3 C. Regular Consumable Goods

1 Household appliances

Refrigerators, Freezers, Microwaves, Toasters, Fryers, Coffee machines, Other appliances used for cooking including Cutlery, Pans, Chinaware, Cups and Glasses, Washing machines, Clothes dryers, Dish washing machines, Irons, Vacuum cleaners, hairdryers

X

2 IT and telecommunications equipment

Personal computers, Notebook computers, Typewriters, Printers, Copying equipment, Pocket and desk calculators, Facsimile, Telephones, Remote controls

X

3 Consumer equipment

Radio sets, Television sets, Video cameras, Video recorders, Musical instruments, Gambling Machines

X

4 Lighting equipment Fluorescent lamps, Filament bulbs, lamps X 5 Electrical and

electronic tools Drills, Saws, Sewing machines X

6 Leisure and sports equipment

Video games, Karaoke machine, Sports equipment X

7 Non ship-specific furniture, Interior and similar equipment

Chairs, Sofas, Tables, Beds, Curtains, Carpets, Garbage bins, Bed-linen, Pillows, Towels, Mattresses, Storage racks, Decoration, Bathroom installations, Toys, not structurally relevant or integrated artwork

X

Note: 1 Items in “A” and “B” of Table 1 are identical to those of Appendix 1 and Appendix 2 of the Convention, respectively.

Items in these portions of Table 1 are obliged to be listed in the Inventory by Regulation 5 of the Annex of the Convention. For materials with no threshold level, quantities occurring as unintentional trace contaminants should not be listed in Materials Declarations and in the Inventory.



TABLE 2 Potentially Hazardous Materials which may be Onboard

Ships Delivered to Recycling Facilities Inventory

No. Properties Goods Part 1 Part 2 Part 3

1 Kerosene X 2 White Spirit X 3 Lubricating Oil X 4

Oiliness

Hydraulic Oil X 5 Anti-seize Compounds X 6 Fuel Additives X 7 Engine Coolant Additives X 8 Antifreeze Fluids X 9 Boiler and Feed Water Treatment and Test Re-agents X 10 De-ionizer Regenerating Chemicals X 11 Evaporator Dosing and Descaling Acids X 12 Paint Stabilizers/Rust Stabilizers X 13 Solvents/Thinners X 14 Paints X 15 Chemical Refrigerants X 16 Battery Electrolyte X 17

Liquid

Alcohol, Methylated Spirits X 18 Acetylene X 19 Propane X 20 Butane X 21

Explosives/ Inflammables

Oxygen X 22 CO2 X 23 Perfluorocarbons (PFCs) X 24 Methane X 25 Hydrofluorocarbon (HFCs) X 26 Nitrous Oxide (N2O) X 27

Gas

Greenhouse Gases

Sulfur Hexafluoride (SF6) X 28 Bunkers: Fuel Oil X 29 Grease X 30 Waste Oil (Sludge) X 31 Bilge X 32

Oiliness

Oily Liquid Cargo Tank Residues X 33 Ballast Water X 34 Raw Sewage X 35 Treated Sewage X 36

Liquid

Non-oily Liquid Cargo Residues X 37 Gas Explosibility/

Inflammability Fuel Gas X



TABLE 2 (continued) Potentially Hazardous Materials which may be Onboard

Ships Delivered to Recycling Facilities Inventory

No. Properties Goods Part 1 Part 2 Part 3

38 Dry Cargo Residues X 39 Medical Waste/Infectious Waste X 40 Incinerator Ash (1) X 41 Garbage (1) X 42 Fuel Tank Residues X 43 Oily Solid Cargo Tank Residues X 44 Oily/Contaminated Rags X 45 Batteries (incl. Lead Acid Batteries) X 46 Pesticides/Insecticide Sprays X 47 Extinguishant X 48 Chemical Cleaner (incl. Electrical Equipment

Cleaner, Carbon Remover) X

49 Detergent/Bleach (could be a liquid) X 50 Miscellaneous Medicines X 51 Fire Fighting Clothing, Equipment X 52 Dry Tank Residues X 53

Solid

Cargo Residues X

Note: 1 Definition of “Garbage” is identical with that of MARPOL Annex V. However, “Incinerator Ash” is classified

separately because it may include hazardous substances or heavy metals.



TABLE 3 Threshold Levels of Chemical Substances to be Listed in the Inventory

No. Materials Threshold Level A. Obligatory for New and Existing Ships

1 Asbestos No threshold level 2 Polychlorinated Biphenyls (PCBs) No threshold level

CFCs Halons Other fully halogenated CFCs Carbon Tetrachloride 1,1,1-Trichloroethane (Methyl Chloroform) Hydrochlorofluorocarbons (HCFCs) Hydrobromofluorocarbons Methyl Bromide

3 Ozone Depleting Substances

Bromochloromethane

No threshold level

Tributyl Tins Triphenyl Tins 4 Organotin

Compounds Tributyl Tin Oxide (TBTO)

2,500 mg total tin/kg

B. Obligatory for New Ships and New Installations; Voluntary for Existing Ships 1 Cadmium and Cadmium Compounds 100 mg/kg 2 Hexavalent Chromium and Hexavalent Chromium Compounds 1,000 mg/kg 3 Lead and Lead Compounds 1,000 mg/kg 4 Mercury and Mercury Compounds 1,000 mg/kg 5 Polybrominated Biphenyl (PBBs) 1,000 mg/kg 6 Polybrominated Dephenyl Ethers (PBDEs) 1,000 mg/kg 7 Polychloronaphthalanes (more than 3 chlorine atoms) No threshold level 8 Radioactive Substances No threshold level 9 Certain Shortchain Chlorinated Paraffins (Alkanes, C10-C13, chloro) 1%


Appendix 2: Standard Format of Inventory Booklet and Sample Green Passport Form

A P P E N D I X 2 Standard Format of Inventory Booklet and Sample Green Passport Form

This Appendix contains the standard format of a ship-specific Inventory of Hazardous Materials (IHM) Booklet (including the Ship Details and the IHM Parts 1, 2, and 3) and a sample Green Passport Form.

Stan

dard

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Sec

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(If A

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)

Appendix 2 Standard Format of Inventory Booklet and Sample Green Passport Form


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ater

10

m3

3

No.

1 C

argo

Hol

d D

ry C

argo

Res

idue

s (Ir

on o

re)

100

kg

4

No.

2 C

argo

Hol

d W

aste

Oil

(Slu

dge)

(Cru

de)

100

kg

B

alla

st W

ater

10

0 m

3

5 N

o. 1

Bal

last

Tan

k Se

dim

ents

20

0 kg



Part

3 –

Sto

res

3.1

Stor

es

No.

Lo

catio

n (1

) N

ame

of It

em (C

lass

ifica

tion

in A

ppen

dix

1)

Uni

t Q

uant

ity

Figu

re

Appr

ox.

Qua

ntity

Re

mar

ks (2

)

1 N

o. 1

Fue

l Oil

Tank

Fu

el O

il (H

eavy

Fue

l Oil)

--

- --

- 10

0 m

3

2 C

O2 R

oom

C

O2

100

kg

50 p

cs

5000

kg

3

Wor

ksho

p Pr

opan

e 20

kg

10 p

cs

200

kg

4

Med

icin

e Lo

cker

M

isce

llane

ous M

edic

ines

--

- --

- --

- D

etai

ls a

re sh

own

in th

e at

tach

ed li

st

5 Pa

int S

tore

s Pa

int,

xx C

o., #

600

20 k

g 5

pcs

100

kg

Cad

miu

m c

onta

inin

g

3.2

Liqu

ids

seal

ed in

shi

p’s

mac

hine

ry a

nd e

quip

men

t N

o.

Type

of L

iqui

ds

(Cla

ssifi

catio

n in

Ap

pend

ix 1

)

Nam

e of

Mac

hine

ry o

r Equ

ipm

ent

Loca

tion

(1)

Appr

ox.

Qua

ntity

Re

mar

ks

Dec

k cr

ane

hydr

aulic

oil

syst

em

Upp

er D

eck

100

ltr

D

eck

mac

hine

ry h

ydra

ulic

oil

syst

em

Upp

er D

eck

and

Bos

un S

tore

20

00 lt

r

1 H

ydra

ulic

Oil

Stee

ring

gear

hyd

raul

ic o

il sy

stem

St

eerin

g G

ear R

oom

50

0 ltr

2 Lu

bric

atin

g O

il M

ain

engi

ne sy

stem

En

gine

Roo

m

50 lt

r

3 B

oile

r Wat

er T

reat

men

t B

oile

r En

gine

Roo

m

10 lt

r



3.3

Gas

es s

eale

d in

shi

p’s

mac

hine

ry a

nd e

quip

men

t N

o.

Type

of G

ases

(C

lass

ifica

tion

in

Appe

ndix

1)

Nam

e of

Mac

hine

ry o

r Equ

ipm

ent

Loca

tion

(1)

Appr

ox.

Qua

ntity

Re

mar

ks

AC

syst

em

AC

Roo

m

100

kg

1

HFC

R

efrig

erat

ed p

rovi

sion

cha

mbe

r mac

hine

A

C R

oom

50

kg

3.4

Reg

ular

con

sum

able

goo

ds

No.

Lo

catio

n (1

) N

ame

of It

em

Man

ufac

ture

r Q

uant

ity

Rem

arks

1

Acc

omm

odat

ion

Ref

riger

ator

s xx

Co.

1

2

Acc

omm

odat

ion

Pers

onal

com

pute

rs

xxx

Co.

2

3

Acc

omm

odat

ion

Vac

uum

cle

aner

s xx

xx C

o.

1

4 A

ccom

mod

atio

n O

ffic

e ch

airs

xx

xxx

Co.

1

Not

es:

1 A

bout

Loc

atio

ns o

f Par

t 2 a

nd P

art 3

, eac

h ite

m s

houl

d be

ent

ered

in o

rder

bas

ed o

n its

loca

tion

from

a lo

wer

leve

l to

an u

pper

leve

l and

from

an

aft p

art t

o a

fore

par

t for

resp

ectiv

e su

bpar

ts.

2 A

bout

Rem

arks

of P

art 3

, if h

azar

dous

mat

eria

ls a

re in

tegr

ated

in p

rodu

cts,

the

appr

oxim

ate

amou

nt o

f the

con

tent

s sho

uld

be sh

own

as m

uch

as p

ossi

ble.



<Sec

tion

C –

Loc

atio

n D

iagr

am o

f Haz

ardo

us M

ater

ials

>

SEC

TIO

N C

– L

OC

ATI

ON

DIA

GR

AM

OF

HA

ZAR

DO

US

MA

TER

IALS

1.1.

2 Fl

at B

otto

m (T

BT)

1.3.

2 E

ngin

e C

ontro

l Roo

m (A

sbes

tos)




Note: This Report evidences compliance with one or more of the Rules, guides, standards or other criteria of American Bureau of Shipping and is issued solely for the use of the Bureau, its committees, its clients or other authorized entities. This Report is a representation only that the structure, item of material, equipment, machinery or any other item covered by this Report has met one or more of the Rules, guides, standards or other criteria of American Bureau of Shipping as of the date of issue. Parties are advised to review the Rules for the scope and conditions of classification and to review the survey records for a fuller description of any restrictions or limitation on the vessel's service or surveys. The validity, applicability and interpretation of this Report is governed by the Rules and standards of American Bureau of Shipping who shall remain the sole judge thereof. Nothing contained in this Report or in any notation made in contemplation of this Report shall be deemed to relieve any designer, builder, owner, manufacturer, seller, supplier, repairer, operator or other entity of any warranty express or implied.


Sample Green Passport Form

American Bureau of Shipping ABS Plaza 16855 Northchase Dr. Houston, TX 77060

Green Passport

Class No Report No.: Date

Ship Details Name of Ship: IMO Number: Builder: Builder's Address: Hull Number: Type of Ship: Length (LOA): Breadth (Molded): Depth (Molded) Lightweight

(Tonnes)

Registry

Flag State: Port of Registry: Date of Registry:

Ownership

Address

Ship Owner:

Issued at: Date of Issuance: This is to report that the above noted vessel is in accordance with Regulation 5 of the Hong Kong International Convention for the Safe and Environmentally Sound Recycling of Ships, pertaining to the preparation of an Inventory of Hazardous Materials. The inventory of materials known to be potentially hazardous for the ship's structure and equipment on board is attached. Surveyor's Signature


Note: This Report evidences compliance with one or more of the Rules, guides, standards or other criteria of American Bureau of Shipping and is issued solely for the use of the Bureau, its committees, its clients or other authorized entities. This Report is a representation only that the structure, item of material, equipment, machinery or any other item covered by this Report has met one or more of the Rules, guides, standards or other criteria of American Bureau of Shipping as of the date of issue. Parties are advised to review the Rules for the scope and conditions of classification and to review the survey records for a fuller description of any restrictions or limitation on the vessel's service or surveys. The validity, applicability and interpretation of this Report is governed by the Rules and standards of American Bureau of Shipping who shall remain the sole judge thereof. Nothing contained in this Report or in any notation made in contemplation of this Report shall be deemed to relieve any designer, builder, owner, manufacturer, seller, supplier, repairer, operator or other entity of any warranty express or implied.


THIS IS TO REPORT that an annual survey as specified in Section 2/3 of the ABS Guide for Class Notation Green Passport (GP) was conducted and it is confirmed that the inventory of hazardous materials reflects the arrangements and details on the vessel. Surveyor's Signature Report No.: Date: Port: THIS IS TO REPORT that an annual survey as specified in Section 2/3 of the ABS Guide for Class Notation Green Passport (GP) was conducted and it is confirmed that the inventory of hazardous materials reflects the arrangements and details on the vessel. Surveyor's Signature Report No.: Date: Port: THIS IS TO REPORT that an annual survey as specified in Section 2/3 of the ABS Guide for Class Notation Green Passport (GP) was conducted and it is confirmed that the inventory of hazardous materials reflects the arrangements and details on the vessel. Surveyor's Signature Report No.: Date: Port: THIS IS TO REPORT that an annual survey as specified in Section 2/3 of the ABS Guide for Class Notation Green Passport (GP) was conducted and it is confirmed that the inventory of hazardous materials reflects the arrangements and details on the vessel. Surveyor's Signature Report No.: Date: Port: