GRANT WRITING WORKSHOPHeather GouldingExecutive Director

Niki RubarthBoard Member, Grants Chair

AGENDA

• Introductions• Background • Overview of the community grants process• Community Profile and funding priorities• Request for Applications

ABOUT SUSAN G. KOMEN®

• Vision: A world without breast cancer

• Promise: The Susan G. Komen promise is to save lives and end breast cancer forever by empowering people, ensuring quality care for all and energizing science to find the cures

• Since 1982, we’ve invested more than $2.6 billion in groundbreaking research, community health outreach, advocacy, and programs in more than 30 countries

KOMEN NORTHERN NEVADA SERVICE AREA

OVERVIEW OF THE COMMUNITY GRANTS PROCESS

HOW AFFILIATE FUNDS ARE DISTRIBUTED

• 75% is invested in community grants for programs that offer breast cancer screening, treatment, education, or support– empowering people, ensuring quality care for all

• Up to 25% is invested to fund scientific research at the national level to find the cures– energizing science to find the cures

OVERVIEW OF KOMEN COMMUNITY GRANTS PROCESS

Learn from the Community Profile

Develop the Request for

Applications (RFA)

Solicit Applications

Review Applications

Approve and Award Community Grants

Manage and Monitor the Grants

IMPORTANT DATES

Action Date

Grant application active in GeMS December 7, 2015 – January 18, 2016

Grant application deadline January 18, 2016

Grant applications reviewed by grant review panel Last half of January

Grant slate vote on by Affiliate Board of Directors February board meeting

Grantees notified March 1, 2016

First check issued upon execution of contract Target date, April 1, 2016

Six-month progress report due, second check issued upon receipt and formal acceptance of six month progress report

October 15, 2015

Deadline to request a no-cost extension March 1, 2017

Final report and return of any unspent funds due May 15, 2016

COMMUNITY PROFILE

• WHAT? An assessment of breast cancer and breast health services in Komen Northern Nevada service area

• WHY? To ensure effective and targeted efforts it is vital to understand the needs and barriers experienced by members of the community related to breast health, current programs, and service gaps that exist

• HOW? Collection and analysis of data including the voices of providers, breast cancer survivors, local leaders, and community residents

• Available at komennorthnv.org

REQUEST FOR APPLICATIONS

FUNDING PRIORITIES

• Programs that improve access to direct care and the continuum of

care through evidence-based programs that reduce late-stage

diagnosis and mortality by reducing barriers to screening,

diagnostic, and treatment services for underinsured and uninsured

individuals living in Washoe County, Carson City, and individuals

seeking services in those communities.

• The Affiliate will also consider programs that address the medical

and psychosocial needs of women living with metastatic breast

cancer.

ELIGIBILITY

• Program must be specific to breast health and/or breast cancer • All past and current Komen-funded grants and awards are up to

date and in compliance • Applicant has documentation of current non profit status • Be located in or providing services in one of more of the following

locations:– Nevada: Carson City, Churchill, Douglas, Elko, Eureka, Humboldt,– Lander, Lyon, Pershing, Storey and Washoe counties– California: Lassen County and portions of Nevada, Placer and El

Dorado Counties that surround Lake Tahoe.

• Free of conviction of fraud or crime involving financial or administrative impropriety since January 1, 2015

ALLOWABLE EXPENSES

• Salaries and fringe benefits for program staff• Consultant fees• Clinical services or patient care costs• Meeting costs• Supplies• Reasonable travel costs related to the execution of the program• Other direct program expenses• Equipment, essential to the breast health‐related program to be

conducted • Indirect costs, not to exceed 15 percent of direct costs

FUNDING RESTRICTIONS

• Research• Education regarding breast self-exams/use of breast models• Development of educational materials or resources• Construction or renovation of facilities• Political campaigns or lobbying• General operating funds (in excess of allowable indirect costs) • Debt reduction • Fundraising • Education via mass media • Event sponsorships • Projects completed before the date of grant approval • Payments/reimbursement made directly to individuals• Land acquisition • Program-related investments/loans • Scholarships• Thermography

IMPORTANT GRANTING POLICIES – INSURANCE REQUIREMENTS

• Certain insurance coverage must be demonstrated through a certificate of insurance at the execution of the grant agreement, if awarded.

Coverage Type Minimum Limits

Commercial General Liability $1,000,000 per occurrence$2,000,000 in the aggregate

Workers Compensation $500,000

Excess/Umbrella $5,000,000

Automobile Liability* $1,000,000

Medical Malpractice Coverage** $1,000,000 per occurrence$3,000,000 in the aggregate

* If providing transportation services ** If providing direct medical services

• Grantees are required to name Susan G. Komen Breast Cancer Foundation, Inc., Susan G. Komen Northern Nevada, its officers, employees and agents as Additional Insured on the above policies.

SUBMISSION REQUIREMENTS

• All proposals must be submitted online through the Komen Grants e-Management System (GeMS): https://affiliategrants.komen.org.

• Applications must be received on or before January 18, 2016. No late submissions will be accepted.

• Remember the submission process requires your organization’s Authorized Signer to officially submit the application – make sure you allow time and monitor their schedule to ensure you they are able to submit the application before the deadline

EDUCATIONAL MATERIALS

• To reduce confusion and reinforce learning, we only fund programs that involve educational messages and materials that are consistent with those promoted by Komen.

• Please visit the following webpage before completing your application and be sure that your organization can agree to promote these messages:

http://ww5.komen.org/BreastCancer/BreastSelfAwareness.html• Komen will not fund education programs that teach or endorse the

use of monthly breast self-exams or use breast models.• Komen Affiliate grantees must use/distribute only Komen-developed

or Komen-approved educational resources.– Therefore, applicants should not request funding for educational

material creation without approval from the Affiliate and Komen HQ.

EDUCATIONAL MATERIALS

EDUCATIONAL MATERIALS

EDUCATIONAL MATERIALS

REVIEW PROCESS

Each criteria is scored on a scale of 1-7

• Statement of Need – 20%• Program Design – 20%• Impact – 20%• Organization Capacity – 20%• Monitoring and Evaluation – 20%

REVIEW PROCESS

• Compliance review by Affiliate staff and/or Grants Committee

• Peer Review Panel

– Volunteers recruited by the Affiliate

– Composed of diverse individuals and may include:

• Survivors

• Public health professionals

• Health care providers

• Community leaders

– A minimum of three review panel members score each application

– Review Panel meets to determine the slate of programs to recommend to the Affiliate Board of Directors

– Board of Directors votes to approve the recommended grant slate

PROJECT NARRATIVE

• NEW THIS YEAR! Project narrative categories have changed – Statement of Need– Program Design– Organization Capacity– Monitoring and Evaluation

• NEW THIS YEAR! Each category allows 5,000 characters (increased from 3,500)

PROJECT NARRATIVE – STATEMENT OF NEED

• Population to be served• Evidence of risk/need within the population• Population characteristics• Explain how program aligns with the Affiliate's target communities

and/or funding priorities

PROJECT NARRATIVE –PROGRAM DESIGN

• Describe program’s goal and objectives• How will program increase the percentage of people entering,

remaining in, and progressing through the Continuum of Care• Explain how program is culturally competent• Describe the evidence-based or promising practices program

will utilize• Describe potential and existing collaborations

– Rationale for selection of collaborators– Strengths of these partnerships

PROJECT NARRATIVE –ORGANIZATION CAPACITY

• Explain why your organization and staff are best suited to lead the program

• Describe successes delivering breast health services to the proposed population

• Resources your organization possesses to implement the program• Current fiscal state and internal controls for management of grant

dollars• Sustainability plan to secure and allocate resources following the

conclusion of the grant period• Internal communication plan for organization leadership to ensure

long-term support of the program

PROGRAM NARRATIVE – MONITORING & EVALUATION

• Describe in detail how the organization will measure progress toward goal and objectives

• Explain how the organization will access the effect the program had on selected priorities

• Explain how you will assess program delivery• Describe the monitoring and evaluation resources and expertise at

your organization• Include documentation as appropriate – surveys, logic models,

templates, etc.,

PROJECT WORK PLAN

• Goal - high level statement that provides overall context for what the program is trying to achieve– Each program will have one goal

• Objectives - specific statements that describe what the program is trying to achieve to meet the Goal. An objective should be evaluated at the end of the program to establish if it was met or not met. – No limit to the number of objectives, must have one– Objectives must be:

• Specific• Measurable• Attainable• Realistic• Time-bound

– Who, What, By when, How much?

PROJECT WORK PLAN – EXAMPLE

• Goal: Provide patient navigation to women with screening abnormalities in order to reduce delays in and barriers to diagnostic care.

• Objective 1: During grant period, patient navigator will contact all women with an abnormal screening within three business days to schedule follow-up appointment.

– Who? Women with an abnormal screening– What? Patient navigator will contact to schedule follow-up appointment– By when? Within three business days– How much? All women with an abnormal screening

• Objective 2: By end of grant period, provide 30 uninsured/underinsured women free/reduced cost diagnostic procedures.• Who? Uninsured/underinsured women • What? Free/reduced cost diagnostic procedures• By when? End of grant period• How much? 30 women

KEY PERSONNEL/SALARIES

• NEW THIS YEAR! The key personnel and salary pages have been combined into one page– Name– Job Title – Role on Project– Attach Resume/Job Description

• Attach job description for vacant positions

– Total Salary– Benefits– % of Salary on Project – Total

BUDGET – PATIENT CARE

• NEW THIS YEAR! This section should now include all services for patient care including survivorship support

BUDGET – PROJECT BUDGET SUMMARY

SUPPORTING DOCUMENTS

• The following attachments are required at the time of submission per the RFA:

Attachment GeMS Page

Letters of Support or Memoranda of Understanding – as appropriate

Project Profile

Resumes/Job Descriptions Key Personnel/Salaries

Proof of Tax Exempt Status Project Budget Summary

BUDGET & EXPENSES

• Projects become reality because the central idea is sold, not because the proposal is cheap!

• Be realistic! Ask for what you need. Request range from $5K – 40K

• Justify expenses. Do your costs follow with narrative program description?

• Reviewers know what everyone else is paying for the same services and rate applications for the value they deliver.

HELPFUL HINTS

•Read the RFA carefully — follow ALL directions

•Be innovative, realistic, specific

•Write clearly, use active rather than passive voice

•Avoid jargon or acronyms

•Allow plenty of time

APPLICANT SUPPORT

• Contact with questions:– Heather Goulding– Executive Director– 775-355-7311– hgoulding@komennorthnv.org

• Use the Applicant Manual to guide you through all steps of the application process, from user registration to application submission

DEADLINE

• Application must be submitted by your organization’s Authorized Signer no later than January 18, 2016

Questions and Answers