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Friday 14 August 2015

Grand Pavilion Rosehill Gardens, Rosehill

www.hsnsw-ehnswexpo.health.nsw.gov.au

Sponsorship Prospectus

www.hssevents.health.nsw.gov.au/healthshareexpo

Now in its sixth year, the HealthShare NSW & eHealth NSW Expo has become a premier event on the NSW Health calendar.

With numerous networking opportunities available during registration, morning tea, lunch, afternoon tea, and the cocktail reception, the Expo will enable you to position your organization to reach as many delegates as possible. Engage with your target market and develop relationships with key decisions makers.

Promote your brand and organisation’s message while exploring new business opportunities. We are confident that the broad selection of sponsorship opportunities outlined in this prospectus will be of great benefit to your organisation and look forward to discussing these with you further.

2 2015 HEALTHSHARE NSW AND eHEALTH NSW EXPO SPONSORSHIP PROSPECTUS

WelcomeHealthShare NSWHealthShare NSW provides state-wide service support to public health agencies from finance, payroll, and procurement, to food, linen and equipment for people with disability.

HealthShare NSW has achieved annual recurrent savings of $50 million per annum since it was established in 2007 and continues to capitalise on economies of scale and to pursue further efficiencies. This support aims to deliver value to health professionals and in turn improve the delivery of patient care.

With 7,000 employees, HealthShare NSW is the largest public sector shared services model in Australia with an annual operating budget of approximately $1 billion.

eHealth NSWeHealth NSW provides Information Communication Technology (ICT) strategy, implementation and support to public health agencies across NSW. eHealth NSW is an independent organisation that provides strategic focus and shared operations across all ICT programs in partnership with Local Health Districts.

Both HealthShare NSW and eHealth NSW work in partnership and share corporate services such as finance, communications, customer service management, procurement and workforce services.

2015 HEALTHSHARE NSW AND eHEALTH NSW EXPO SPONSORSHIP PROSPECTUS 3

2015 HealthShare NSW & eHealth NSW ExpoWho attends?Over 1000 delegates attended the 2014 HealthShare NSW & eHealth NSW Expo, a dramatic increase of more than 400 delegates over the previous year, predominantly NSW Health employees.

2014 Event Attendees

health agencies (12)

eHealth NSW (171)

Private Industry (207)

Ministry of Health (23)

Four Pillars (28)

Local Health Districts (221)

HealthShare NSW (339)

34%

17%21%

1%

22%

2.5%2.5%

Organisation 2014 Attendees

HealthShare NSW/ 339

eHealth NSW 171

Private Industry 207

Ministry of Health 23

Four Pillars 28

Local Health Districts/Networks 221

Other health agencies 12___________________________________________ Total 1001

Summary of 2014 Event Attendees

Account Executive 25

Administrator/ Support 63

Advisor 12

Analyst 77

Associate Director 8

Auditor 11

Chief Executive 10

Chief Financial Officer 4

Chief Information Officer 8

Chief Operating Officer 2

Consultant 41

Co-ordinator 22

Director - Business 21

Director - Clinical 9

Director - Sales 4

Doctor 5

Engineer 6

General Manager 13

Manager 249

Manager- Account 8

Manager- Clinical 16

Manager- Program 42

Nurse, midwife, clinician 41

Other 134

Partner 12

Project Officer 63

Sales 43

Supervisor 17

Team Leader 26

Technician 9

TOTAL 1001


2014 Company Representatives3M Australia Pty Ltd A Brighter Image Aaxis Pacific Active Mobility

ADEC Preview SolutionsAdolescent and Transition

MedicineAgency for Clinical Innovation Aidacare

Ajilon Pty Ltd Alcatel-Lucent Allocate Software Alphacare

Ambulance Service of NSW AMS Australia ANSOG ArjoHuntleigh

Arthritis Australia ASE ConsultingAustralian Medical

CouchesAvaya

Bard Australia BIGmate Monitoring Services BOC Ltd Braeside Hospital

Bunzl Outsourcing Services

Business Performance & Reporting

Calvary Healthcare Sydney

Cancer Institute NSW

Carefusion Central Coast LHD* Central Data NetworksCentre for Education and Workforce Development

Centre for Oral Health Strategy NSW

Cerner Corporation

Chemtronics Direct

CIAP

Clinical Excellence Commission Coloplast Consult Point Corporate Programs

CSC Australia Data#3 Definiti Device Technologies

Dimension Data Eastern Sydney Medicare Local Ecomed Trading Pty Ltd eHealth NSW

Enable NSW EY First State Super Frame Group

Fujitsu Australia Limited Generation-e Gilbert + Tobin GIO

Health Direct AustraliaHealth Education &

Training InstituteHealth Infrastructure Health IQ

HealthShare NSW Heinz Hewlett-Packard Hill-Rom

HSNet Hunter New England LHD* IAB Services IBM Australia

Illawarra Shoalhaven LHD* Imaging Solutions Informa Healthcare Insyght Consulting

InterSystems ISOPro JB Medical Equipment JEMS Consulting Pty Ltd

Johnson and JohnsonJustice Health & Forensic Mental Health Network

Kellogg Kimberly Clark Australia

KPMG LeasePLUS Litmus Group Livingstone International

Mediserve Medline Meridian Health Informatics Microsoft Australia

MOFFAT Pty Ltd Molnlycke Health Care MSS Security MUN

Murrumbidgee LHD* Nepean Blue Mountains LHD* New Horizons Learning Centres Northern Sydney LHD*

NSW Ministry of Health OfficeMax Oracle Corporation Orion Health

Pacnet Pexip Pfizer Polyfone Telecom Pty Ltd

PolyOptimum Programmed Pumpco Samsung Australia

St Vincent’s Hospital Scots Ice Australia Smith & Nephew Healthcare South Eastern Sydney LHD*

South Western Sydney LHD* Southern NSW LHD* Specialised Mobility Spok

Steam Australia Stryker South Pacific Sunrise Medical Sydney LHD*

Symantec Telstra Corporation Telus Health Terumo Australia

The Checkley GroupSydney Childrens Hospital’s

NetworkThe Frame Group The Litmus Group

The Pharmacy Guild of Australia Thermo King Tingha MPSTRS - Transport Refrigeration

Service

Verdi Vertel VMware Western NSW LHD*

Western Sydney LHD*Westmead Breast Cancer

Institute_ _

*LHD = Local Health District


MarketingThe 2015 HealthShare NSW & eHealth NSW Expo is broadly promoted to the NSW Health community from March onwards.

HealthShare NSW and eHealth NSW have in excess of 4000 contacts on their database providing exceptional opportunities to promote your organisation to a specific target audience.

Marketing initiatives undertaken in the lead up to the August event include:

Newsletters

Monthly in printed and electronic format will be distributed to all HealthShare NSW and eHealth NSW staff and will include Expo updates which will keep the target market engaged in the lead-up to the event.

Email Campaign

A minimum of five personalised email messages to the database of 4000 sent between March and August providing updates about the Expo.

Online Campaign

• Promotion via Twitter and Facebook event page

• Listing on NSW Health website event calendar

• Listing on HealthShare NSW and eHealth NSW internet and intranet sites.

Print Campaign Marketing materials including postcards, posters and letters to be sent at various intervals to all Local Health Districts (LHDs), NSW Health, associated organisations and 2010-2014 Expo delegates.

Venue InformationThe 2015 Expo will be held at the Grand Pavilion, Rosehill Gardens, Rosehill.

Gifts and BenefitsIn order to comply with the NSW Ministry of Health Policy Directive, gifts and benefits are not to be accepted by NSW Health staff from commercial organisations. HealthShare NSW and eHealth NSW staff are not able to participate in competitions which offer prizes which breach this policy, and stall holders may be asked to cease the competition.

EXHIBITION TIMES - DRAFT8-9am Registration & Trade

Exhibition

9-10.30am Conference session

10.30-11am Trade Exhibition & Morning Tea

11-12.30pm Conference session

12.30-1.30pm Trade Exhibition & Lunch

1.30-3pm Conference session

3-3.30pm Trade Exhibition & Afternoon Tea

3.30-4.45pm Service Awards presentation

4.45-5.45pm Sponsored Cocktail Reception


Exhibition and Sponsorship Opportunities

Company Acknowledgement Your organisation will receive significant acknowledgement in the lead-up to and during the 2015 HealthShare NSW & eHealth NSW Expo, including:

• Exclusivity of Platinum Sponsorship

• First right of refusal for the platinum sponsorship in 2016

• Logo prominantly displayed at registration desk

• Five (5) minute speech during the Expo

• Recognition on the front cover of the Expo Guidebook

• Acknowledgment on official 2015 HealthShare NSW & eHealth NSW Expo website with logo, a 100-word company profile and hyper-link to your website

• 100-word company profile and logo featured in the Expo Delegate Guidebook

• Corporate logo (full colour) in pre Expo delegate information manual

• Corporate logo (full colour) on PowerPoint holding slide displayed at the beginning and end of each plenary session

• Verbal acknowledgement at Official Opening and Closing as Platinum Sponsor

• Acknowledgement on all delegate registration confirmation emails

• Acknowledgement on all documentation distributed on behalf of the 2015 HealthShare NSW & eHealth NSW Expo (subject to time of sponsorship confirmation)

• Six (6) Conference and Exhibition passes for the Expo. This includes attendance at all expo/conference sessions, morning and afternoon tea, lunch and cocktail reception. Additional conference passes can be purchased at a reduced rate

• “Exhibition only” passes can be purchased for additional stand representatives

• Six (6) delegate satchels per stand

Advertising and promotion• The Platinum sponsor may tag all relevant advertising

and marketing materials for the duration of the sponsorship supporting its association with the Expo

• Two (2) A4 inserts or small gifts in Expo Satchel (to be supplied by sponsoring organisation)

• Full Page Advertisement in the Expo Delegate Guidebook (A4 full colour gloss) (sponsor to provide artwork, organisers reserve the right to place advertisements in various sections of the guidebook at their own discretion)

• Recognition in promotional emails as Platinum Sponsor

• Recognition of sponsorship in 2015 edition of HealthShare NSW & eHealth NSW News (edition at HealthShare NSW’s discretion)

Exhibition Space One double trade stand (6m x 3m) in a prime location, featuring:

• Shell scheme aluminium frame with white walls

• Four (4) spot lights per stand

• Two (2) general use power points

• Fascia signage with company name

Stands are provided as an empty shell to be filled/ decorated at the Exhibitor’s discretion. Exhibitors are responsible for selecting and hiring any other required equipment.

PLATINUM SPONSOR $17,000


GOLD SPONSOR $8,500

Company AcknowledgementYour organisation will receive significant acknowledgement in the lead up to and during the 2015 HealthShare NSW & eHealth NSW Expo, including:

• Logo prominently displayed at registration desk

• Recognition on the front cover of the Expo Delegate Guidebook

• Acknowledgment on official 2015 HealthShare NSW & eHealth NSW Expo website with logo, a 100-word company profile and hyper-link to your website

• A 100-word company profile and logo featured in the Expo Delegate Guidebook

• Corporate logo (full colour) on PowerPoint holding slide displayed at the beginning and end of each plenary session

• Verbal acknowledgement at Official Opening and Closing as Gold Sponsor



• Four (4) Conference and Exhibition passes per stand for the Expo. This includes attendance at all expo/conference sessions, morning and afternoon tea, lunch and cocktail reception. Additional conference passes can be purchased at a reduced rate


• Four (4) delegate satchels per stand

Advertising and promotion• The Gold sponsor may tag all relevant advertising and

marketing materials for the duration of the sponsorship supporting its association with the Expo

• One (1) A4 inserts or small gifts in Expo Satchel (to be supplied by sponsoring organisation)

• Half Page Advertisement in the Expo Delegate Guidebook (A4 full colour gloss) (sponsor to provide artwork, organisers reserve the right to place advertisements in various sections of the guidebook at their own discretion)

• Recognition in promotional emails as Gold Sponsor

• Recognition of sponsorship in 2015 edition of HealthShare NSW & eHealth NSW News (edition at HealthShare NSW’s discretion).

Exhibition Space One single trade stand (3m x 3m) in a prime location, featuring:


• Two (2) spot lights per stand

• One (1) general use power point

• Fascia signage with company name and stand number




Company AcknowledgementYour organisation will receive significant acknowledgement in the lead-up to and during the 2015 HealthShare NSW & eHealth NSW Expo, including:

• Exclusivity of the HealthShare NSW & eHealth NSW Service Awards & Cocktail Reception Sponsorship

• Five (5) minute speech during the Awards Ceremony

• Company Representative on stage to present trophies to winning recipients

• Acknowledgment as Awards & Cocktail Reception Sponsor on official 2015 HealthShare NSW & eHealth NSW Expo website with logo, a 100-word company profile and hyper-link to your website

• Corporate logo (full colour) on PowerPoint holding slide displayed at the opening and closing of Awards

• Verbal acknowledgement at Official Opening and Closing as Platinum Sponsor



• Two (2) Conference and Exhibition Passes per stand for the Expo. This includes attendance at all expo/conference sessions, morning and afternoon tea, lunch and cocktail reception. Additional conference passes can be purchased at a reduced rate


• Two (2) delegate satchels per stand

• Ten (10) complimentary Awards Cocktail Reception attendees

Advertising and promotion• One (1) A4 insert or small gift in Expo Delegate

Satchel (to be supplied by sponsoring organisation)

• Full Page Advertisement in the Expo Delegate Guidebook (A4 full colour gloss) (sponsor to provide artwork, organisers reserve the right to place advertisements in various sections of the guidebook at their own discretion)

• Sponsor may tag all relevant advertising and marketing materials for the duration of the sponsorship supporting its association with the 2015 HealthShare NSW and eHealth NSW Service Awards

• Recognition of sponsorship in 2015 edition of HealthShare NSW & eHealth NSW News (edition at HealthShare NSW’s discretion)

Exhibition Space One single trade stand (3m x 3m) in a prime location, featuring:



• One (1) general use power points




HEALTHSHARE NSW AND eHEALTH NSW SERVICE AWARDS & COCKTAIL RECEPTION $13,000



TRADE EXHIBITION STAND $2,750

NOT FOR PROFIT TRADE EXHIBITION STAND $1,350

One single trade stand (3m x 3m), featuring:





• Exhibitor logo (full colour) in the Expo Delegate Guidebook


Company Representative Passes• Two (2) Conference and Exhibition Passes per stand

for the Expo. This includes attendance at all Expo/Conference sessions, morning and afternoon tea, lunch and cocktail reception. Additional conference passes can be purchased at a reduced rate


• One (1) delegate satchel per stand

One single trade stand (3m x 3m), featuring:





• Exhibitor logo (full colour) in the Expo Delegate Guidebook


Company Representative Passes• Two (2) Conference and Exhibition Passes per stand

for the Expo. This includes attendance at all Expo/Conference sessions, morning and afternoon tea, lunch and cocktail reception. Additional conference passes can be purchased at a reduced rate


• One (1) delegate satchel per stand


The coffee cart is a highly popular inclusion of the HealthShare NSW & eHealth NSW Expo and is certain to be a focal point for delegates looking for good coffee at the event. The cart will be located in a premium position inside the exhibition area (please note, several coffee carts will be featured at the Expo). The price quoted is for the sponsorship of one coffee cart and trade stand only. Should sponsors be interested in sponsoring multiple coffee carts, please contact the event organisers to obtain a custom quote.

Inclusions:

• Naming Rights for one coffee cart within the 2015 HealthShare NSW & eHealth NSW Expo

• Sponsor logo (full colour) and 50 word description of organisation in the Expo Delegate Guidebook

• Corporate logo (full colour) on PowerPoint holding slide displayed at the opening and closing of the Expo

• Event website listing with company logo and hyperlink

• Opportunity to provide branded paper cups and t-shirts for baristas – sponsors to supply

• Branded feather banner incorporating company logo in full colour positioned at coffee cart (1)

• Generic Coffee Cart feather banner positioned at coffee cart (1)

• Four (4) Conference and Exhibition Passes. This includes attendance at all Expo/Conference sessions, morning and afternoon tea, lunch and cocktail reception. Additional conference passes can be purchased at a reduced rate


• One (1) delegate satchel per stand.

Trade stand

One single trade stand (3m x 3m) next to the coffee cart, featuring:



• One (1) general use power point

• Fascia signage with company name



COFFEE CART AND TRADE STAND COMBINED PACKAGE $5,000


Juice Bar ..................................$POA

The sponsored juice bar is a highly popular inclusion of the Expo and is certain to be a focal point for delegates looking for a refreshing beverage at the event. The Juice Bar will be location in a premium position inside the exhibition space.

Inclusions:

• Naming Rights for an exclusive juice bar within the 2015 HealthShare NSW & eHealth NSW Expo


• Corporate logo (full colour) on PowerPoint holding slide displayed at the opening and closing of the Expo

• Event website listing with company logo and hyperlink

• Opportunity to provide branded juice cups and t-shirts for staff – sponsors to supply

• Branded feather banner incorporating company logo in full colour positioned at juice bar (1)

• Generic Juice Bar feather banner (1)

• Sponsorship covers 600 serves of fresh vegetable and fruit juices

• Opportunity to add a trade stand for an additional fee.

Charge Bar Sponsor .............. $3,000Charging stations are a people magnet. Free charging will bring LOTS of people to your area providing an ideal opportunity to network and discuss your products or services. Differentiate yourself from your competitors by providing a unique service to a broad range of prospective customers. You can also use the custom graphic to promote your social pages or promotions you’re running.

The charge bar is a new sponsorship offering for 2015. The bar can recharge up to 16 devices at once and caters for all smartphones & tablets.

• Full Custom Branding of the Charge Bar

• Logo and hyperlink on Expo website

• One (1) delegate registration

Morning or Afternoon Tea Breaks (2 available) ....... $2,500 Opportunity to supply branded products for use during breaks. Such products could include branded napkins, cupcakes etc. All products to be supplied by the sponsoring organisation, purchased through the venue, subject to time constraints and organiser approval.

• Verbal acknowledgement of Sponsorship contribution during Expo

• Acknowledgement on PowerPoint slides prior to each break announcing morning and afternoon tea features

• Acknowledgement on signage throughout catering areas

• Opportunity for organisation to provide 1 x pull-up banner to be placed in catering area throughout tea break



Branded Merchandise/Advertising

Lanyard Sponsor .................... $3,000 Your brand will be prominent throughout the Expo with each delegate wearing a lanyard featuring your logo. Price includes one colour print on each product. Option to increase the number of colours is available for an additional fee. Availability of this sponsorship opportunity is subject to time constraints.

• Exclusive sponsor logo on delegate lanyards

• Event website listing including logo, hyperlink and profile

• Logo and profile listed in Delegate Guidebook

• 2 x conference and exhibition passes

Delegate Satchel Sponsor ......$3,500This is the ultimate take-home gift for Expo delegates. Delegates will be Exposed to your brand throughout the event and will then have a tangible reminder of this following the Expo. Corporate logo printed in prominent position in one colour on the satchel product alongside the conference logo. Price includes materials. Availability of this sponsorship opportunity is subject to time constraints.

• Exclusive sponsor logo on one side of delegate satchel

• Sponsor logo (full colour) and 50 word description of organisation on event website


• 2 x conference and exhibition passes

Delegate Satchel Insert ........... $700 The supply of one (1) sheet in each delegate satchel, subject to approval by Expo organiser.

Branded Pens ..........................$1,500Your branded pens will be included in delegate satchels and also be made available at various locations throughout the Expo. Appreciative delegates will be reminded of your organisation during and after the Expo. Sponsor to supply pens.

Branded Notepads .................$2,750Your branded notepads will be included in delegate satchels and also be made available at various locations throughout the Expo. Appreciative delegates will be reminded of your organisation during and after the Expo. Corporate logo printed in one-colour in prominant position on front of notepad next to Expo logo. Price includes materials.

Branded Water Bottles ...........$1,500Your branded water bottles will be included in delegate satchels and also be made available at various locations throughout the Expo. Appreciative delegates will be reminded of your organisation during and after the Expo. Sponsor to supply water bottles.

Expo Delegate Guidebook AdvertisingAn opportunity to add value to your presence at the Expo with inclusions in the full colour gloss A4 Expo Delegate Guidebook. Print ready artwork must be supplied in electronic format. Specifications will be made available upon booking. All advertisements are subject to approval by the organising committee.

Full Page Advertisement ........................$1,000

Half Page Advertisement ......................... $600

Sponsorship and Exhibition BookingSecure your involvement early by completing and returning the Sponsorship and Exhibition Booking Form available from: http://www.hsnsw-ehnswexpo.health.nsw.gov.au/sponsorship

Please consult the Expo Website for package availability. All prices quoted exclude GST.

For all enquiries, please contact:

Dearne Waters, HealthShare NSW

[email protected] or 02 8644 2302



Terms and ConditionsThis document contains the standard terms and conditions of participating in events in 2015 as organised by HealthShare NSW that form part of the contract. It should be read in conjunction with the Sponsorship and Exhibition Prospectus.

The Contract 1. The term “Organiser” refers to HealthShare NSW.2. The term “Exhibitor” includes any person, firm, company or

corporation and its employees and agents identified in the Booking Form or other written request for exhibition space.

3. The term “Sponsor” includes any person, firm, company or corporation and its employees and agents identified in the Booking Form or other written request for sponsorship.

4. A “contract” is formed between the Organiser and Exhibitor and/or Sponsor when the Organiser accepts the signed Booking Form and receives 100% of the total amount owing as payment in full.

5. The Organiser may cancel the contract at their discretion if the full amount is not obtained within 28 days of receipt of an invoice. The Organiser will generate an invoice upon receipt of a completed Booking Form. Additionally, the Organiser reserves the right to cancel the contract by returning the amount paid within 28 days of receipt.

The Application6. The Organiser reserves the right to refuse application or

prohibit any Exhibitor and/or Sponsor from participation without assigning a reason for such refusal or prohibition.

Obligations and Rights of the Organiser7. The decision of the Organiser is final and decisive on any

question not covered in the contract.8. The Organiser agrees to allocate the Exhibitor an

exhibition space as close as possible to their desired location.9. The Organiser reserves the right in unforseen

circumstances to amend or alter the exact site of the location of the stand and the Exhibitor undertakes to agree to any alteration to the site or the space re-allocated by the Organiser.

10. The Organiser reserves the right to change the exhibition floor layout if necessary.

11. The Organiser is responsible for the control of the exhibition area only.

12. The Organiser may shorten or lengthen the duration of the exhibition and alter the hours during which the exhibition is open to visitors.

13. The Organiser agrees to provide the Exhibitor with an Exhibitor Manual prior to the exhibition for the purpose of communicating required actions on the part of the Exhibitor.

14. The Organiser has the right to take action based on verbal or written directions including those contained in the Exhibitor Manual. This is to ensure that all laws in connection with the exhibition are complied with, to prevent damage to person or property and to maximise the commercial success of the exhibition.

15. The Organiser may refuse without limitation to permit activity within the exhibition or may require cessation of particular activities at their discretion.

16. The Organiser reserves the right to specify heights of walls and coverings for display areas.

17. The Organiser reserves the right to disapprove the content and presentation of the Exhibition catalogues, acknowledgments and printed matter with respect to the exhibition.

18. The Organiser may determine the hours during which the Exhibitor will have access to the exhibition venue for the purpose of setting up and dismantling.

19. The Organiser will specify conditions relating to the movement of goods and displays, prior, during and after the exhibition.

20. The Organiser will specify any regulations with regard to sound levels including microphones, sound amplification, machine demonstrations and videos. The Exhibitor agrees to abide by these.

21. The Organiser will accept no liability for loss or damage of equipment displayed or used by the Exhibitor.

22. The Organiser will arrange for daily cleaning of the aisles outside the exhibition open hours.

Obligations and Rights of the Exhibitor23. The Exhibitor must ensure that all accounts are finalised

and paid by the start date of the exhibition.24. The Exhibitor must use allocated space only for the display

and promotion of goods and/or services within the scope of the exhibition.

25. The Exhibitor must make every effort to maximise promotion and commercial benefits of participating in the exhibition.

26. The Exhibitor must comply with all directions / requests issued by the Organiser including those outlined in the Exhibitor Manual.

27. The Exhibitor must comply with all applicable laws, including laws in relation to occupational health & safety. The Exhibitor will therefore act with care to avoid damage to persons or property in the exhibition.

28. The Exhibitor must ensure the cleanliness and tidiness of their allocated space.Upon the conclusion of the exhibition the Exhibitor will promptly remove all exhibits, tools and other materials as outlined in the Exhibitor Manual. If the Exhibitor fails or refuses to do so, the Organiser will make arrangements for this to be done by an external party at a cost to be paid by the Exhibitor .

29. The Exhibitor will not display an exhibit in such a manner as to obstruct or affect neighbouring exhibitors. This includes blocking or projecting light, impeding or projecting into aisles or neighbouring exhibition space.

30. The Exhibitor will submit plans and visuals of custom designed exhibits to the Organiser for approval prior to the commencement of the exhibition. Exhibitors failing to do so may be denied access to the exhibition to set-up or may be requested to cease building.

31. The Exhibitor is responsible for all items within their allocated exhibition space.

32. The Exhibitor agrees to adhere to all fire regulations and will refrain from using flammable or dangerous materials within the exhibition. Written approval must be sought from the Organiser if flammable or dangerous materials are required for the success of the exhibit.

33. The Exhibitor will not use nails, screws or other fixtures on any part of the premises including walls and floor unless authorised by the Organiser. In any case all permanent damage will result in the Exhibitor paying for all repairs. An invoice will be issued after the event and will be payable within 14 days.

34. The Exhibitor agrees to comply with all instructions relating to delivery times. The Exhibitor acknowledges that the Organiser will not be able to provide assistance in tracking lost deliveries. The Exhibitor agrees that the Organiser will not be liable for any goods rejected by the venue or lost or damaged prior to the delivery date specified or on return.

35. The Exhibitor agrees to abide by requests made by the Organiser to stop any activity that may cause annoyance to others in the exhibition.

36. The Exhibitor agrees to conduct all business transactions within their allocation exhibition space unless otherwise approved by the Organiser.

37. The Exhibitor will source all furniture and equipment that is in addition to that supplied by the Organiser as outlined in the Sponsorship Prospectus.

Storage of goods39. Instructions regarding storage will be outlined in the

Exhibitor Manual distributed prior to the exhibition. Under no circumstances are goods permitted to be stored in public areas.

Stand Services and Construction40. Official contractors will be appointed by the Organiser to

undertake stand construction plus supply furniture, electrics, telecoms and IT equipment. This is for insurance and security reasons and details will be included in the Exhibitor Manual. All non-official contractors wishing to enter the exhibition are required to produce current Certificates of Currency for Insurance, Public Liability and OH&S. Access will be denied without such documentation.

Insurance and Liability41. All Exhibitors must have Public Liability Insurance for the

period of the exhibition and must be able to produce this documentation immediately at the request of the Organiser.

42. Exhibitors must insure, indemnify and hold the Organiser harmless in respect of all damages, injuries, costs, claims, demands, expenses and interest for which the Organiser may become liable.

43. Whilst the Organiser will endeavour to protect exhibition property whilst on display at the exhibition, it must be clearly understood that the venue, the Organising Committee and the Organiser cannot accept liability for any loss or damage to property sustained or occasioned from any cause whatsoever.

44. The Organiser shall not be liable for any loss, which the exhibitor may incur as a result of the intervention of any Authority, which prevents the use of the premises or any part thereof in any manner whatsoever.

45. The Organiser will not be liable and makes no guarantee of the number of visitors to the exhibition. Equally the Organiser will not be accountable for the level of commercial activity generated.

Payment and Cancellation46. The Organiser will generate an invoice upon receipt of a

completed Booking Form. 100% of your total exhibition fee must be paid within 28 days of receipt of an invoice. Stand selections will not be finalised until payment is received.

47. Payments are to be made in Australian dollars. All prices quoted in the prospectus exclude GST.

48. Payments are to be made payable to: HealthShare NSW49. In the event that the Exhibitor fails to occupy their

allocated exhibition space by the advertised opening time, the Organiser is authorised to occupy this space in any manner deemed to be in the best interest of the Exhibition. The Exhibitor contracted to this space will remain liable to all Terms and Conditions of Contract and will not be eligible for a refund.

50. In exceptional circumstances the Organiser may consider Exhibitor cancellation; but only if the following conditions are complied with:

a. The request for cancellation is submitted in writing. b. The request is received at least three (3) months prior to

the commencement of the exhibition. c. The Organiser is able to re-let the cancelled space in its

entirety. d. The reason for the cancellation is, in the opinion of the

Organiser, well founded. This excludes bankruptcy, liquidation & receivership.

51. Should an Exhibitor cancel their involvement with the event, the following cancellation fees would apply: Within 0–30 days from the event, 100% of total exhibition fee. 31 – 60 days from the event 75%, of total exhibition fee. 61 – 90 days from the event 50%, of total exhibition fee. Exceeds 90 days from the event, 20% of total exhibition fee. Organiser would arrange for any applicable monies to be refunded to Exhibitor in a timely fashion upon receipt of applicable documentation.

52. In the event that the Expo is cancelled or delayed through no fault of event management, the venue or the sponsors, including but not limited to fire, flood, labour disputes, natural disasters, power outage, or other similar events then the Exhibitor shall not be entitled to any refund or claim for loss or damage.

The information contained in this prospectus is correct at the time of publication and is subject to change without notice.

HealthShare NSW

PO Box 1770, Chatswood NSW 2057

Tel 02 8644 2074

This work is copyright. It may be reproduced in whole

or in part for study or training purposes subject to the

inclusion of an acknowledgement of the source. It may not

be reproduced for commercial usage or sale. Reproduction

for purposes other than those indicated above requires

permission from HealthShare NSW.

© HealthShare NSW

February 2015

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Grand Pavilion Rosehill Gardens, Rosehill - Home - · PDF fileCentre for Education and ... The 2015 Expo will be held at the Grand Pavilion, Rosehill Gardens, Rosehill. ... company