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Golden Downtown Development Authority
May 18, 2015 Meeting
6:30 PM
911 Tenth Street, Golden, CO 80401
I. Call to Order
II. Roll Call
III. Approval of Minutes—Business Meeting of April 20, 2015
IV. Public Comment
V. Business
a. Bike Sharing Feasibility Presentation
b. April Budget Report
c. Grants Administration and Review
VI. Commissioners Comments
VII. Staff Report
a. Issues Related to the 1250 Jackson Street Garage and 711 12th
Street LLC
b. Update Regarding the Alley Project between 14th
and 15th
c. Holiday Lights RFP Update
d. Transit Shelter RFP Update
VIII. Public Comment
IX. Adjourn
The Golden Downtown Development Authority does not discriminate on the basis of race, color,
national origin, sex, religion, age or disability in the provision of services. For disabled persons
needing reasonable accommodation to attend or participate in a city service, program or activity, call
384-8017 as far in advance as possible. Disabled access is available from the front entrance of City
Hall.
1
Memorandum
To: DDA Board of Directors
From: Steve Glueck, Executive Director & Aleah Menefee, Redevelopment Specialist
Date: May 13, 2015
RE: Meeting Memo for May 19, 2015 meeting
This memo will provide background information for the upcoming DDA board meeting.
Bike Sharing Feasibility Presentation Rick Muriby, City of Golden Planning Manager,
and Beth Vogelsang, a Consultant with OV Consulting, will present the board with recent
findings of the bike sharing and bike library feasibility report. Their talk will focus on the
feasibility of these types of programs in and around downtown Golden. After the discussion the
board is encouraged to ask questions.
April Budget Report Included in your board meeting packet is the updated DDA budget.
The first quarter sales tax and staff fees can be found in the updated budget. Staff will provide
more information about the budget at the upcoming meeting.
Grant Administration and Review At the April DDA meeting, the board indicated that
approval for the City’s event and attractions, arts and culture, façade improvement, and special
events and workshops grants should be made by the board with recommendations from staff and
the grants subcommittee.
Below you will find the allocated funding for each grant category, and the amount of funding
available in each category. Also included is a brief description of each grant application pending
approval and the recommendations made by staff and the subcommittee.
A copy of each grant application has been included in the meeting packet for your reference.
Grant Category Funding Available Total Funding Allocated
Arts and Culture $5,000 $15,000
Energy Efficiency $4,559.85 $5,000
Events $15,000 $15,000
Exterior Improvements $10,000 $10,000
Websites $950 $5,000
City Attractions and Events $11,000 $11,000
2
Grant Application Overview Grant Applicant: Colorado Environmental Film Festival (CEFF)
Category: Special Event/Workshop
Funding Request Amount: $3,000
Summary: CEFF is requesting funding to help offset the costs of promotions and
marketing. The budget worksheet included in the grant application shows the expenses
associated with the event.
Staff Comments: The grant request amount if funded in its entirety would not go over the
allocated special event/workshop budget. Staff would like the committee to consider funding this
grant at $3,000.
Subcommittee Member Direction: One committee member would like to discuss this grant
request amount, while the two other committee members agree to fund this grant request amount.
Grant Applicant: Golden Fine Arts Festival (GFAF). This is a Greater Golden Chamber of
Commerce event.
Category: Special Event/Workshop
Funding Request Amount: $3,000
Summary: GFAF would like funding for various aspects of the festival including but not limited
to marketing, an enhanced website, security, and sanitation services.
Staff Comments: The GFAF is a Golden Chamber of Commerce event. If you recall, last
month a representative for the event wanted a grant award amount of $8,000. The representative
realized that the previous request was too high. A new grant application has been attached with
more documentation that supports the $3,000 request. Staff recommends awarding $3,000.
Subcommittee Member Direction: Pending
Grant Applicant: Golden Music Festival (Friends of the Golden History Museums)
Category: Special Event/Workshop
Funding Request Amount: $2,500
Summary: To help fund sanitation, trash, and restroom facilities at the Golden Music Festival,
the requestor is asking the DDA for $2,500.
Staff Comments: Staff supports funding this grant request and the amount listed in the grant
application.
Subcommittee Member Direction: The subcommittee would like to fund this grant request
Grant Applicant: Greater Golden Chamber of Commerce
Category: Special Event/Workshop
Funding Request Amount: $1,500
Summary: To help fund sanitation, and security for the August 7 Street Fair.
Staff Comments: Staff supports funding this grant request and the amount listed in the grant
application.
Subcommittee Member Direction: Pending
Grant Applicant: Jefferson County Library Foundation on Behalf of the Golden Library
Category: Arts and Culture
Funding Request Amount: $5,000
3
Summary: The Golden Library is currently remodeling and would like to include WIFI access
that could be accessed at the nearby farmers market and near the library along Clear Creek.
There is not enough money in the library’s remodeling budget to cover the expenses associated
with Wi-Fi project.
Staff Comments: The Golden Civic Foundation approved the grant of $5000 for the Library
Foundation Wi-Fi expansion contingent upon the DDA approved the other $5000. Staff
recommends funding $5,000 for this project so that the library can complete this particular
project.
Subcommittee Member Direction: Pending
Grant Applicant: Spirits in the Wind Gallery
Type of Business: Retail Art Gallery
Category: Exterior Property Improvement
Funding Request Amount: $247.73
Summary: The gallery would like a sign to be place on the exterior of its store front. The
applicant is in favor of the Fast Signs proposal. The sign will feature the logo and name of
gallery
Staff Comments: Staff supports funding this request.
Subcommittee Member Direction: Pending
Grant Applicant: The Regis Company
Type of Business: Business simulation (primary employment)
Category: Exterior Property Improvement
Funding Request Amount: $760
Summary: The Regis Company is seeking a grant for a new sign to be placed above the
company’s entrance. The total project cost is $1,520, thus the DDA will reimburse 50% of that
cost if approved. The requestor likes design option #3 that has been designed by the Ad Light
Group.
Staff Comments: Staff supports funding this grant request and amount. The request is
reasonable and funding this project will not exceed the funding allocated for the exterior property
improvement grant program.
Subcommittee Member Direction: The subcommittee recommends funding this grant request
amount.
Issues Related to the 1250 Jackson Street Garage and 711 12th Street LLC At the GURA
meeting on Monday, May 11, GURA decided to engage in a settlement with 711 12th
Street LLC
in the amount of $40,000 to help remedy the issues regarding LLC’s private access gate into the
1250 Jackson Street garage. Legal representation from both GURA and the LLC were at the
meeting to provide the GURA board with information about the issue. In the end, GURA felt that
the costs to pursue litigation to comply with the original agreement would be much more costly
and uncertain than the settlement. Staff will present any relevant updates to the DDA board at
the meeting.
Update Regarding the Alley Project between 14th
and 15th
A survey of the alley between
14th
and 15th
Street has been conducted. Please find a copy of the survey and photos in your
packet. Staff will discuss the next steps with this potential project. Staff is considering
4
recommending that the first phase be an investigation of undergrounding utilities in this alley for
two blocks, from 13th
to 15th
Streets.
Holiday Lights RFP Update The RFP closing date is Friday, June 5. The week of June 6
a committee will be organized to review the submissions for the Holiday Lights RFP. The
committee will be responsible for selecting a few finalists to present at the June DDA board
meeting. The members of the committee will include representation from the DDA, Visit
Golden, and the City of Golden Park and Recreation department. Staff has received interest from
several companies that wish to submit the RFPs. A copy of the RFP has been included in your
packet.
Transit Shelter RFP Update On Friday, June 19 submissions will be due for this RFP.
The RFP calls for two new transit shelters in Parfet Park. More details can be found in the
attached RFP. Once the RFP closes it is anticipated that a committee will be formed to help
recommend one or two of the best submissions to the City of Golden Public Art Committee. One
or two DDA board members are encouraged to be on the selection committee. At this time,
there is no defined funding for the design or implementation, however, the design investigation is
a Council directive. Once the proposals are reviewed, staff may propose that the DDA fund the
design phase, but not necessarily the implementation.
Downtown Development Authority - 1 -
Downtown Development Authority City of Golden, Colorado
Business Meeting April 20, 2015
The Downtown Development Authority of the City of Golden, County of Jefferson, State of Colorado, met on the above date in the City Council Chamber 911 10
th Street, Golden, Colorado, at the hour of 6:30
p.m. Commissioners present were:
Dave Anderson Dean deBenedet Dean Valdez Ed Dorsey Joe Behm
Brandon Narva
Commissioner DeCaro was absent. Executive Director Steve Glueck and Redevelopment Specialist Aleah Menefee were present. Members of the public included JJ Risch,, Gene Bauer and Jenifer Doane. Ed Dorsey called the meeting to order at 6:30 p.m.
Approval of Minutes – Dorsey called for a motion to approve the March 16
th meeting minutes. Anderson MOVED to approve
the meeting minutes. Narva SECONDED. All Commissioners present agreed.
Public Comment – Gene Bauer would like the board to consider the keeping the street side wall
of the planter.
Regular Business – Visit Golden Presentation Jenifer Doane, Community Marketing Manager discussed Visit Golden’s new marketing campaign, Doane mentioned that Visit Golden and the DDA could collaborate on the new street pole banners. The new banners would feature Visit Golden’s web address and phrases and colors that embody the new creative campaign. Visit Golden is willing to pay for the printing of approximately 60 street pole banners, while the DDA would pay for the installation of the banners. Menefee and Doane will work together to determine where the banners should be placed. Resolution 009 Authorizing the Downtown Development Authority’s Action Plan Staff introduced the action item and asked for final input regarding the action plan. Dorsey would like the timeframe for completion updated in certain areas, and Anderson noted that there are a few typos in the text. Staff will amend the action plan for these items. Dorsey called for a motion to approve Resolution 009. Narva MOVED to approve Resolution 009. deBenedet SECONDED. All Commissioners present agreed. Potential Design Ideas and Cost Estimates for the Planters At the March meeting staff presented the board with various planter designs. The board was in favor of option E, however the board wanted a few design modifications and cost estimates. Staff showed the board two refined options and discussion ensued. The board thought the new planter design should be placed on hold because of the costs associated with demolition and design. Pricing and Color Options for the BigBellies Staff presented the costs estimates for the BigBellies for the downtown area. Because the planters will not get redesigned in the near future, the need for these types of trash receptacles will be less in the near term. The board directed staff to get data about the usage of the current BigBellies, to determine if financial resources should be allocated for these trash receptacles in the future. Grants Administration Process Updates Staff discussed possible changes for the DDA grants administration. A grants subcommittee was formed to provide the initial review of the grant applications. Some board members thought the grants should be approved by the board during the meeting, with the exception of energy efficiency and website grants, as the money allocated for grant programs is a large portion of the DDA’s budget. Dorsey also wants the subcommittee to understand
Downtown Development Authority - 2 -
what organizations are asking for funding for certain events. At the May meeting staff will provide comments made by the subcommittee regarding their input about the grants application received to date. The board will have the opportunity to engage in discussion about the amount of funding for each grant.
Staff Report–
Power Washing Staff briefed the board that the power washing will begin on the first Sunday of May and conclude the following Wednesday. Staff received an estimate for the cost to power wash Miners Alley and the planters along Washington Avenue. Because Miners Alley was recently paved, there is not a need to clean the alley during this coming service. However, staff recommended that the planters should be washed because of the salt stains and black residue that are on them. The board commented that one planter should be cleaned to determine if it is worthwhile to clean the rest of the planters. Update Regarding the Alley between 14
th and 15
th Streets Staff was able to work with TTG to get a
survey for the alley that will not exceed $5,000. The survey will take place shortly and any relevant updates will be presented at the May meeting. Financial Report Included in the April meeting packet was the budget for the DDA. It shows the revenues, expenditures, and committed funds for the DDA. At the next meeting a budget will show first quarter sales tax and administration fees.. The revenues and expenditures are on track. DDA Calendar Staff distributed a updated DDA calendar that provides an overview of topics that will be discussed at upcoming meetings. Holiday Lights RFP Staff mentioned that the Holiday Lights RFP was recently made public and there has been a lot of interest thus far. Each item under the scope of work will be itemized with a corresponding cost. Dorsey asked if the Visitor Center could be separate from the rest of the RFP.
Commissioners Comments- Narva- None Valdez—None Behm- None Dorsey—He wants to make sure that the grants subcommittee understands who is really asking for grant funding. For example, the Golden Fine Arts Festival is a Golden Chamber of Commerce event. deBenedet—None Anderson—Would like to consider options for ensuring the east side of downtown remains vital.
Public Comment –
None
Adjourn – There being no further business, Chair Dorsey called for a motion to adjourn the meeting. Valdez MOVED to adjourn the meeting. deBenedet SECONDED. All Commissioners present agreed. Dorsey adjourned the meeting at 8:15 p.m. __________________________________ _______________________________ Steve Glueck Ed Dorsey Executive Director Chair
DDA BUDGET 2015, 2016
2015 2015 2015 2016
Budget Committed YTD Budget
REVENUES:
Tax Increment Revenue
Sales Tax Increment 20,000 23,164 20,500
Property Tax Increment - -
Sub Total Tax Increment Revenue 20,000 23,164 20,500
Other Revenue
Memorial Purchases 500 400 500
GURA Contribution 300,000 300,000 300,000 50,000
COG Contribution 100,000 100,000 100,000 100,000
COG Loan 100,000
5 Mil Levy within the DDA Boundary 154,000 220,000 90,233 154,000
Sub Total Other Revenue 554,500 620,000 490,633 404,500
Interest Earnings 5,745 33 4,250
TOTAL REVENUES 580,245 620,000 513,830 429,250
DDA EXPENDITURES:
Operating Costs
City Fee for Administration 65,000 11,051 65,000
Treasurer Fees 1,265
Legal Counsel 10,000 10,000
Equipment and Supplies 2,500 2,500
Outreach and Communications 2,500 188 2,500
Capital Infrastructure
Planning for legacy projects 15,000 20,000
Redevelopment Support
Professional Services for Dev agreements 20,000 20,000
Infrastructure Management
Memorial Engraving 300 300
Downtown Directories 1,500 1,500
Banners Labor 7,950 7,950
Holiday Lights 75,000 20,000 19,379 75,000
Power Washing 15,000 15,000
Additional Maintenance 5,000 5,000
Loveland Gardens 250 250
Side street signage/recycle bins 0 430 0
Business Assistance / Community Grants
Web site grants 5,000 4,050 1,800 5,000
Exterior Property Improvement Grants 10,000 10,000
Special Events and Workshop Grants 15,000 15,000
Energy Efficiency/Renewaable Energy Grants 5,000 440 440 5,000
Unprogrammed 25,000 25,000
Arts and Culture Grants
Board Approved 10,000 10,000 3,332
To be Programmed 5,000 15,000
Community Marketing
Visit Golden 15,000 15,000 15,000 15,000
Owner Participation Agreements
- -
Capital Investment Projects
- -
Contingency 65,000 0 65,000
Total DDA Expenditures 375,000 49,490 52,884 380,000
(Use)/ Accumulation of Surplus Funds 205,245 570,510 460,946 49,250 -
Development Reserve 205,245 570,510 460,946 510,196
Page 1
CEFF 2016 Budget - updated 4/1/15Contributed income Budget Actual
Corporate sponsorships $1,000.00
Grants $2,500.00
Individual donations $767.00
Fundraising events $1,750.00
Earned income
Admissions/ticket sales $2,300.00
Film submission entry fees $2,500.00
Photography exhibition entry fees $1,200.00
CEFF Caravan traveling fest fees $1,000.00
Concessions and gift sales $500.00
Program ad sales $200.00
Eco Expo booth sales $1,000.00
TOTAL REVENUE $14,717.00
Expenses Budget Actual
Administrator $4,000.00
speaker fees $400.00
Printing programs $2,500.00
Printing - flyers, postcards, posters $350.00
Printing - tickets $250.00
Marketing $250.00
Insurance $1,200.00
SIte rental fee (AMC) $1,500.00
merchandise cost (mugs and tshirts, compostabl $700.00
supplies - iPads and covers for ticket sales $1,400.00
AV rentals $0.00 *inkind donation
Reception food and drink $500.00
hotel rooms for directors $700.00
photo contest prize $500.00
permits and fees $405.00
PO box rental $62.00
TOTAL EXPENSES $14,717.00
Special Event/Workshop Grant Application Form
Name of Applicant: Traci Neuman Lacey - Co-chair and marketing, Golden Fine Arts (GFAF) Committee
Phone number and email of applicant: 303-884-0853, [email protected]
Organization address: 1010 Washington Ave. Golden, CO 80401
Grant Request amount: $3,000
Are you requesting funding from other businesses/organizations?We ask local businesses if they would like to sponsor the event. In return, we ad sponsors to our marketing materials.
What is your promotion and marketing plan?We put a lot of time and money into promoting the festival in magazines,newspaper ads, on our website, we print flyers, brochures and posters that we provide to local businesses to help promote.
Is this a recurring event? If so, please provide information about the success of this event in the past.This is a recurring event, this year marks our 25th anniversary. It has been a huge success, attracting approximately 35,000 people each year.
Where will the event take place?The Festival is held in historic downtown Golden on 11th Street just west of Washington Avenue between Arapahoe and Maple streets.
List the dates and times of the event.Saturday, August 15th and Sunday, August 16th 10am-5pm.
What is the programming of the event?The Festival is an open-air gallery featuring 130 artists nationally in a lovely setting adjacent to tree-lined Clear Creek.
How is the event/workshop providing a unique experience to downtown businesses and residents?This festival stimulates business with our local merchants, exposes our beautiful town so hopefully people will want to come back and spend time enjoying all that Golden has to offer.
How will the event enhance the area’s character and culture?This event brings 130 Colorado and national artists creating a diverse cultural experience to Golden. The festival offers an array of art, 2D, ceramics, fiber arts, glass, jewelry, mixed media, painting, photography and sculpture.
Please explain the potential financial gain to the City of Golden and businesses.With the traffic of 35,000 people over two days, visitor’s and locals are going to spend time in our downtown area, shopping, eating at local restaurants visiting our Foothills Art Center, farmer’s market and everything else Golden has to offer.
Do you intend to close streets?11th street in Golden, starting from the Golden Hotel. This street is closed for artists booths. Closes the Friday before the festival until Sunday around 8pm.
Who is your target audience(s)?All ages, families, we have something to offer for everyone.
What is the anticipated number of participants for your event?35,000, over 17,500 each day, rain or shine.
What is your contingency plan for inclement weather?Rain or shine, the show goes on! We’ve had many rainy days and the people still come!
If awarded a grant, how will you use the funds?The grant money will be divided among the costs associated with marketing the festival such as hiring a graphic designer to produce the ads, website, flyers, brochures and posters, as well as cover printing costs. In addition, we will allocated money for security, trash, recycling, sanitation, permits and insurance.
April 1, 2015
Steve Glueck, Community and Economic Development Director
City of Golden
1445 10th Street
Golden, Colorado 80401
Dear Steve,
The Jefferson County Library Foundation (JCLF), in conjunction with the Jefferson
County Public Library (JCPL), would like to request the Downtown Development
Authority’s participation in a shared naming rights opportunity with the Golden Civic
Foundation in conjunction with the upcoming Golden Library remodel.
In partnership with the City of Golden, we have embarked on an exciting initiative to
update the Golden Library to create a showcase, 21st century library in Jefferson
County. Our goals with the remodel are to:
Reflect community needs and interests
Offer more relevant materials
Offer access to current and emerging technology
Create more intentional spaces for kids, teens and families
Offer tools and spaces that encourage collaboration
Create a more open feel
Make maximum use of natural light
Enable better merchandising and displays
Update carpeting, furnishings, signs and fixtures, and
Connect to the Clear Creek reading plaza.
We are working to finalize the design of the “new” Golden Library as we speak, and
we hope to have it completed in the next few weeks.
We are using this project to launch another exciting initiative: offering naming rights
to Library buildings as a way to secure additional revenues.
We have a naming opportunity that we believe fits perfectly with the goals of DDA
and the Golden Civic Foundation. We’d like to extend wireless access from the
Library to cover the new reading plaza on Clear Creek (across from the Library) and
the parking lot to the west that hosts the Farmer’s Market. We believe this could
draw more traffic into the area and provide visitors with online access throughout the
area. Unfortunately, we don’t have enough money in the remodel budget to
accomplish this expansion ourselves.
Our tech advisors tell us we can extend wireless access with a donation of $10,000.
This would cover the cost of the equipment as well as the cost to install the
equipment and expand bandwidth to accommodate increased online traffic for up to
five years. I have attached copies of bids for the equipment and installation for your
review. We’re hoping that DDA would share the cost of this opportunity 50/50 with
the Golden Civic Foundation.
If we can secure funding, we would extend the wireless as part of the remodel
construction, with the goal of having everything complete by June 12.
Naming rights are offered for five years, with first right of renewal. They are
recognized with prominently displayed signage in selected locations (in this case,
near the reading plaza on Clear Creek), as well as in the Foundation and Library’s
annual; reports, social media channels and website.
I have attached an arts and culture grant application form for your review.
We would be happy to discuss this further with you and your board at your
convenience. In the meantime, thank you for your support of Golden and the Library.
We look forward to hearing from you.
Warm regards,
Jenn Hand Carroll Mannino Rebecca Winning
Interim ED Golden Library Manager Director of Communications
JCPL Foundation JCPL
GOLDEN LIBRARYNAMING OPPORTUNITIES
JEFFERSON COUNTY LIBRARY FOUNDATION10790 W. 50th Ave., Suite 200 | Wheat Ridge, CO 80033 | 303.403.5075
jeffcolibrary.org
EVERYCOMMUNITY
DESERVES
A GREATLIBRARY
GOLDEN LIBRARYNAMING OPPORTUNITIES
CREATE A LIVING LEGACY WITH THE GOLDEN LIBRARY REMODEL
• Help us to create a 21st-century Library;• Support programs and resources that help people improve their lives;• Support positive community outcomes in literacy, education, workforce
development, economic development, equal access to technology and support for lifelong learning.
• Demonstrate your commitment to the Golden community.
GOLDEN LIBRARY AT A GLANCE
Fast Facts
• First Library in Jefferson County • Moved to current building in 1996 • Prime location near downtown Golden and Clear Creek • 13,500 total square feet • Service area: 56,000 residents of zip codes 80401 and 80403
Remodel Goals
• Create a showcase, 21st-century library for Jefferson County • Reflect community needs and interests • Offer more relevant materials • Offer access to current and emerging technology • Create more intentional spaces for kids, teens & families • Offer tools & spaces that encourage collaboration • Create a more open feel • Make maximum use of natural light • Enable better merchandising and displays • Update carpeting, furnishings, signs and fixtures
2014 Usage Statistics
• 240,126 annual visitors • 495,655 items circulated • 611 library programs - 442 early literacy storytimes - 169 other • 19,681 program attendees • 11 public access computers • 12,395 hours of computer use
SUGGESTED NAMING OPPORTUNITIESNaming opportunities are offered for five years with first right of renewal. They are recognized with prominently displayed signage on selected rooms/locations, and in the Library and Library Foundation’s annual report, social media channels and website.
GIFTS OF $5,000-$30,000
$30,000Community Living RoomCreate a relaxing atmosphere for reading and meeting with friends.
Children’s AreaProvide a designated children’s area to promote literacy and learning.
Literacy PlayscapeSupport active learning in our Children’s area through the provision of interactive toys, activities and technology.
Solatubes*Help us bring sunlight into the library to create a bright, warm and welcoming environment.
$20,000Teen AreaProvide a designated teen area with access to age-appropriate resources and technology.
MakerspaceProvide technology and other resources to support intergeneration learning.
Quiet AreaProvide a designated quiet area for study, research and reflection.
Technology Access CenterProvide a designated area to provide equal access to updated computers, software and the Internet.
External Signage*Purchase a new Golden Library sign worthy of a 21st-century library.
$10,000Wireless Access/Clear Creek*Extend high-speed internet access to the Clear Creek reading plaza.
Study RoomProvide a private study area where up to four students can meet and collaborate on projects.
$5,000Fireplace*Help us to install a fireplace in the community living room.
Art WallsSponsor walls designated to display the work of local artists.
Business CenterProvide technology and tools to support business processes (printing, copying, scanning & faxing).
*represent unbudgeted amenities that could be added with additional funding
SUGGESTED NAME RECOGNITION OPPORTUNITIESName recognition opportunities are offered for three years or the useful life of the asset (whichever comes first) with first right of renewal. They are recognized with signage affixed to the asset and in the Library and Library Foundation’s annual report, social media channels, and website.
INDIVIDUAL DONATIONSIndividual donations are always welcome. Individual donations ranging from $500-$5,000 will be recognized on the Golden Library’s donor wall and in the Library and Library Foundation’s annual report.
GIFTS OF $1,000-$10,000
$10,000Hearing Loop System for the Meeting Room Equip the meeting room with technology to enable hard of hearing patrons to hear presentations.
$5,000AV Presentation EquipmentHelp us purchase a projector and speakers to support public presentations.
Teen Gaming EquipmentHelp us purchase a gaming console, monitor and cabinet to support teen activities.
$2,500Study Room EquipmentHelp us purchase technology to support collaborative learning.
$1,000Public Access Computer(s)Help us to provide equal access to computers and the Internet via desktop computers, laptops for in-library use and iPad minis for our children’s area.
Hearing Loop System, Service DeskEnable both hearing impaired patrons and hearing impaired staff to have clearer communications.
Self Check-Out Station(s)Enable efficient check-out of library materials.
Naming opportunities are governed by Jefferson County Public Library policies and guidelines, subject to approval by the Library Board of Trustees and administered through the Jefferson County Library Foundation. All contributions are tax-deductible. For additional information, contact Rebecca Winning, 303.275.2203.
GOLDEN LIBRARY FLOOR PLAN
1 Meeting Room2 Community Living Room3 Children’s Area4 Literacy Playscape5 Teen Area6 Makerspace
7 Quiet Area8 Technology Access Center9 Study Room10 Art Walls11 Business Center
2
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Pictures of the Alley East of Washington Avenue between 13th and 15th
Alley between 13th and 14th
Alley between 14th and 15th
1 1445 Tenth Street Golden, CO 80401 303.384.8080
Golden Downtown Development Authority
Request for Proposals
RFP 2015-01 Holiday Lights and Décor
April 15, 2015 _____________________________________________________________________________________
Overview
Situated in the foothills of Colorado’s Front Range and minutes away from Denver, downtown
Golden provides residents and visitors with a unique entertainment, recreation, and retail
experience.
Golden is also home to the annual candlelight walk which occurs annually on the first Friday of
December. This event typically attracts more than 6,000 people regionally. Participants gather at
15th
Street and Washington Avenue and walk to Parfet Park located at 10th
and Washington
Avenue as holiday lights are turned on block by block.
Not only are the holiday lights and décor integral for the success of the candlelight walk, but the
décor creates an inviting atmosphere for patrons of downtown during the holiday season and
Golden’s Olde Golden Christmas month-long program.
The Golden Downtown Development Authority (DDA) is asking qualified entities to respond to
the following request for proposals (RFP) with the goal of creating a vibrant holiday light display
in downtown Golden.
2 1445 Tenth Street Golden, CO 80401 303.384.8080
Scope of Work
The DDA is asking qualified entities to submit a proposal to install, remove, and provide
maintenance calls to address malfunctioning lights.
The DDA does not have access to lifts for installation and removal of the holiday lights and
décor. The selected applicant must either have access to a lift or rent a lift to perform tasks
associated with the holiday lights. Lift rental will be at the cost of the DDA and included in the
$75,000 maximum budget allocated for this program.
Prior to the installation of the holiday lights, the DDA will ensure all electrical boxes and outlets
are in good working order and will be responsible for electrical work required through the
holiday season.
The following sections include the scope of work in which the selected company must perform:
A. Installation and Removal
The selected applicant is responsible for the installation and removal of all holiday lighting,
preferably energy-efficient LED lights, and décor for the areas listed below. The selected
contractor will be held responsible for replacement of the trees damaged by installation
and/or removal.
1. All the tree canopies and trunks between 14th
Street and the State Highway 58 Bridge
along Washington Avenue, and a half a block east and west of Washington Avenue from
14th
Street to 11th
Street must be lit with white lights with the same brightness and tone,
and in a consistent installation technique. There are approximately 130 deciduous trees,
40 of which are mature trees that will need to be decorated.
2. The large pine tree in front of the Visitors Center located at the corner of 10th
and
Washington Avenue. It is expected that this tree will be exquisitely decorated from top to
bottom, in multi-colored lights as it is a primary focal point in the holiday lighting
programming.
3. The exterior of the Visitors Center
4. The pine tree at the Northeast corner of 10th
Street and Washington Avenue
5. The Washington Avenue Bridge over Clear Creek between 11th
Street and 10th
Street
6. The Washington Avenue Bridge over Washington Avenue
7. Creek side fencing north and south of the Clear Creek from the Billy Drew Foot Bridge
and a quarter block east of the Washington Avenue Bridge
8. The arch located above 13th
at Ford
B. Maintenance Calls
The selected company must be able to respond to maintenance calls within 24 hours of the
request with a solution. The company must not charge the DDA for service calls.
C. Other Duties
The company must have adequate staffing at the candlelight walk to turn on the lights block
by block and to ensure that the lights are operating correctly throughout the entirety of the
3 1445 Tenth Street Golden, CO 80401 303.384.8080
event. Typically, the candlelight walk occurs on the first Friday of December from 5:00 pm
to 10:00 pm.
You may be required to coordinate with other City Departments during the installation and
removal process.
D. Maximum Budget
The DDA has allocated $75,000 per year for this project which includes the price of the lift
rental if needed.
RFP Requirements
In order to be considered for the RFP your application must include specific and well-considered
answers to the following items. Incomplete submissions will not be considered.
Include an overview of your company and why the DDA should select your business.
Explain how your company will be able to meet the scope of work requirements listed in
the previous section.
Please provide details about how your company’s process for installation and removal of
the holiday lights will not damage the trees.
The DDA encourages creativity; please include information about how you might go
above and beyond the stated scope of work to develop a unique and innovative holiday
lighting and décor program.
Your submission must include color photos of relevant past work and descriptions.
The holiday lights and décor must be installed by Monday, November 23. Removal of the
holiday lights should begin no earlier than Monday, January 25. If the lights are not
installed by the stated deadline, barring any unforeseen circumstances, than the DDA will
assess a late penalty of a 2% reduction in the total cost of the project each day the project
is delayed. Does your company foresee any conflicts that may interfere with this
schedule?
Provide a safety and traffic control plan that will be in use during the installation and
removal of the holiday lights and décor.
Include an itemized budget of your proposed project for downtown Golden. The budget
you present must include the costs for installing and removing items listed under section
A in the scope of work.
References must be included in your submission.
Questions
For questions and to schedule an optional walking tour of the downtown area, please contact
Aleah Menefee at [email protected] or call 303-384-8080.
Selection Criteria
The DDA board, with input from Visit Golden and other City of Golden departments, will be
responsible for selecting the finalist.
Selection criteria will include:
4 1445 Tenth Street Golden, CO 80401 303.384.8080
Project costs submitted in the proposal. Please note that the DDA will not necessarily
choose the least expensive option. However, creative cost-saving solutions are
appreciated.
Responses listed within the application.
Quality of past work.
The ability of the applicant to include creative options for this project.
Contract Information
The selected company must agree to a standard City of Golden Professional Services Contract. It
is intended that the three year contract will be in place for the 2015 installation through the 2018
removal period, however a longer contract can be negotiated.
The DDA reserves the right to change any or all of the separate scope of work items.
The DDA reserves the right to reject any of the proposals non-responsive to the request.
How to Submit a Proposal
The deadline for submitting proposals is Friday, June 5, 2015 by 5:00 p.m.
There are two options for submission
1. Email the application to Aleah Menefee at [email protected]. Please include RFP
2015-01 and the company name in the subject line. The submission must be one PDF.
2. Mail a printed copy of your submission to :
Aleah Menefee
DDA
1445 10th
Street
Golden, CO 80401
5 1445 Tenth Street Golden, CO 80401 303.384.8080
Appendix A: Timeline for the RFP and Project
Wednesday, April 15 RFP open to the public
Friday, June 5 RFP deadline
Week of June 15 The finalist is contacted
Monday, November 23 Deadline for holiday lighting and décor
installation
Friday, December 4 Candlelight walk attendance is mandatory
Week of January 25 Remove the holiday lights
6 1445 Tenth Street Golden, CO 80401 303.384.8080
Appendix B: Map
1
REQUEST FOR PROPOSALS (RFP)
FOR ENGINEERING, DESIGN AND CONSTRUCTION SERVICES FORTHE CITY OF GOLDEN TRANSIT SHELTER PROJECT
April 20, 2015
INTRODUCTION AND PROJECT DESCRIPTION The City of Golden (the “City”), Colorado is requesting proposals (RFP) from qualified applicants to provide professional engineering, design and construction services for the City of Golden Transit Shelter Project. The project is funded by City funds. The total project budget will not exceed $80,000, which includes design, engineering and construction/installation. The Transit Shelter Project will consist of two (2) transit shelters. One (1) shelter will be located on the east side of Washington Avenue south of 10th Street. This shelter shall fulfill the below design and community goals and also provide space for provision of both transit and area information, probably in the form of a digital display. One (1) smaller shelter will be located on the south side of 10th Street west of Jackson Street. These shelters are used as transportation connectors for Regional Transportation District (RTD) bus riders. Given their location near a popular park, they are also trafficked by pedestrians seeking local information such as events, activities, local points of interest and maps. Initial survey data regarding the proposed Transit Shelter Project will be provided by the City. The successful bidder shall ensure the proposed Transit Shelter Project meets all Americans with Disabilities Act (ADA) ramp reconstruction and requirements.
Proposal Due Date In order to be considered in the selection process, interested parties shall
submit one digital copy of their Proposal via email no later than 5:00 p.m. – Friday, June 19, 2015 to:
Name: Aleah Menefee E-mail: [email protected] Tel: (303) 384-8080
Late proposals will not be accepted.
All responses to this RFP must be submitted via email to the above person.
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Transit Shelter Location Map
Transit Shelter 1 Site
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Transit Shelter 2 Site
SCOPE OF WORK The scope of work includes providing identification and refinement of a community based design meeting the project goals and creating a community design statement. In addition to the above stated information all necessary services to manage all aspects of the project in compliance with local inspection requirements from start of construction through completion are required. The work includes base materials compilation, conceptual final design, engineering design support and construction. TRANSIT CENTER OBJECTIVES The Transit Centers are intended to provide a unique presence at Parfet Park in an effort to serve a number of community goals, including:
• Increasing awareness of transit options (both current and enhanced over time) as an alternative for residents, employees, and visitors to the downtown area.
• Using such awareness to boost transit usage in support of goals within Golden Vision, the Comprehensive Plan, the Downtown Development Authority Plan, and the current Downtown Parking Plan.
• Enhancing our community culture and image through the choice of higher impact design for public amenities.
• Such public amenity choices may also serve as a community statement of values or identity.
• City Council has recently articulated an enhanced demonstration of creative design as a desirable change for our downtown streetscape.
Proposals should address the following factors:
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Essentials: The Transit Shelters should provide an acceptable level of protection from the elements, which include sun, snow, rain and wind. The project should accommodate or provide visible, user-friendly transit and way-finding information. Electrical access can be provided, but alternate power sources are preferred and encouraged. Interior and/or exterior furniture should discourage use as a sleeping area.
Appearance: The Transit Shelters, while not identical, shall be similar in appearance
and inviting to users. The appearance should not mimic any specific historic style. The shelters should not take up usable park space. The Transit Shelters should be of a creative and artistic design that is unique to Golden.
Access: The shelters must meet ADA guidelines for access. Shelters should be
accessible from both the park and the sidewalk areas. Aesthetics: The Transit Shelters shall be constructed with attractive, desirable and
durable materials. They should be artful and inviting. Lighting should be incorporated for both aesthetics and safety. Transparency should also be considered for safety. They should provide space, inside or outside, for trash and recycling receptacles. Designs using alternative power sources will be given extra consideration.
Durability: The Transit Shelters should be able to withstand Golden’s normal
environmental conditions for a period of up to 15 years with reasonable maintenance required. Additional consideration will be given to designs that discourage vandalism.
PRE-CONSTRUCTION/DESIGN PHASE
• Propose at least three (3) different alternate design options in compliance with project goals for City review. (The submittal options will be evaluated by a review committee, with no formal public input activity required.)
• Refine the selected design option to the point of conceptual construction plans, and preliminary cost estimates.
• Prepare a bid package documents, including project plans and specifications. CONSTRUCTION PHASE
• Developing a master construction schedule, and monitoring and updating construction schedule. Conducting weekly construction meetings with the contractor, City, and other involved parties.
• Preparing and distributing all required notices, and responding to complaints and resolving problems as necessary.
• Managing all construction activities and project controls. • Managing contract cost accounting system. • Ensuring the project is implemented per the approved set of plans, and preparing
as-built drawings at the completion of construction.
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POST-CONSTRUCTION PHASE
• Maintaining proper project files and documentation. • Coordinating close out of the project in coordination with the City. • Delivering a final completed project to the City which is in compliance with all
applicable codes, standards and requirements per the RFP. • Presenting to the City a complete project close out file.
WORK DURATION The time period for the work described in this scope of work covers the period from July 1, 2015 to December 31, 2015. The contract duration may be adjusted based upon the award of the contract and the completion of the work by the contractor. If work is required night and/or day, on weekends, holidays, and/or on a split shift basis, payment for this work shall not be at a rate different that the standard 40-hour week. AUTHORIZATION TO PROCEED Work shall not commence until the written Notice to Proceed is transferred to the contractor, and shall be completed in the time specified. Notice to Proceed might be issued in phases. ROUTINE BILLING AND REPORTING The contractor shall provide the following on a regular basis:
• Monthly billing formats, suitable to the Community and Economic Development Director, for all contract activities performed by the contractor.
• Periodic reports and billings as requested by the Community and Economic Development Director.
STATUS OF CONTRACT The Consultant shall monitor the fiscal status of the Consultant’s contract with the City, and advise the Community and Economic Development Director of any potential for supplementing the contract or negotiating additional task orders. LABOR, MATERIALS, VEHICLES & EQUIPMENT The contractor shall furnish all personnel, materials, equipment and transportation required to perform the work. Contractor personnel shall have appropriate vehicles (equipped with flashing amber beacon), cellular phone, computer and miscellaneous equipment (calculator, office supplies, safety equipment, etc.) required to perform the work. Personnel qualifications, staffing level, and number and types of vehicles shall be subject to the approval of the Community and Economic Development Director. The contractor shall assign personnel for the duration of the Contract unless otherwise approved by the Community and Economic Development Director. Personnel provided by the contractor who do not meet all of the specified requirements, or who fail to perform their work in an acceptable manner, shall be removed from the project when determined and directed by the Community and Economic Development Director.
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DOCUMENTATION Upon request, the Consultant shall provide documentation for all billings associated with the work, including detailed accounting for all personnel involved with the project. ENGINEER’S CERTIFICATION The Consultant shall provide a Professional Engineer registered in the State of Colorado who will be in responsible charge of the Construction Plans and Specifications. This Engineer shall be required to affix his/her seal and signature to the final construction plans and specifications as affirmation that the plans and specifications have been developed to the above-mentioned project standards. REQUIRED FORMAT FOR PROPOSAL SUBMITTAL Proposals shall not exceed 15 pages in length, and shall include the following information:
1. SCOPE OF WORK: Submit a Scope of Work for the Project. The contractor shall include in its proposal a detailed scope of work and understanding of the process to undertake such complex projects and complete it in compliance with all applicable rules, regulation, standards and requirements.
2. TIMELINE: Submit a Project Timeline for the Project. Construction is scheduled to occur between July 1, 2015 and Dec. 1, 2015.
3. PROJECT COSTS: Submit a fee for the project. The scope of work provided in this RFP will be used as a guideline. However, it will be the selected contractor’s responsibility to separate the total costs for services the project and identify all necessary tasks and costs associated with the services and to ensure that each phase of the project is completed efficiently and in full compliance as required with the City’s procedures and requirements.
4. COMPANY QUALIFICATIONS: Provide a summary of your firm’s general qualifications and service capabilities.
5. PROJECT STAFF QUALIFICATIONS: Provide an organizational chart showing the names and responsibilities of key personnel. The proposed Professional Engineer shall be a professional engineer licensed in Colorado, and shall have experience working with Public Agencies in similar assignments. It is important that the key project team members have served public agencies in various capacities, and are accustomed to working with governmental agencies, and have good understanding of public agency issues, procedures, and policies. The City is looking for a qualified team that can provide turn-key services, and be the single Point of Responsible Party representing the City in all aspects of the project. Provide resumes of key personnel identified in the organizational chart.
6. REFERENCES: Provide three (3) public agency references for past similar
projects.
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PRE-CONTRACTURAL EXPENSES IN RESPONDING TO THE RFP The City shall not be liable for any pre-contractual expenses incurred by any proposer or by any selected contractor. Each proposer shall protect, defend, indemnify, and hold harmless the City from any and liability claims, or expenses whosoever incurred by, or on behalf of, the entity participating in the preparation of its response to this RFP. The City reserves the right to amend, withdraw and cancel this RFP. The City reserves the right to reject all responses to this request at any time prior to contract execution. The City reserves the right to request or obtain additional information about any and all proposals.
