Glencoe Digital Communication Tools Databases Chapter Contents 11 pg. 359-392 Lesson 11.1Lesson 11.1 Get Started with a Database (pg. 361) Lesson 11.2Lesson

Glencoe Digital Communication Tools

DatabasesDatabases

Chapter Contents1111

pg. 359-392

Lesson 11.1 Get Started with a Database (pg. 361)

Lesson 11.2 Sort Data and Create Queries and Reports (pg. 370)

Lesson 11.3 Use Online Database Forms (pg. 376)

Lesson 11.4 Integrate Databases with Applications (pg. 380)

Lesson 11.5 Create a Web Page with a Database (pg. 384)

Chapter Assessment

Copyright © by The McGraw-Hill Companies, Inc. All rights reserved.


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You Will Learn To 1111

Create a database and enter data

Sort data

Create, run, and modify a query

Create and modify a report

Locate and use online database templates

Insert a database report into a Microsoft Word document

Copy a database table and paste it into a spreadsheet

Create and modify a data access page to view a database via the Web


database A software application that stores a collection of related information and allows easy retrieval of the information.

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pg. 361-36811.1 Get Started with a Database

What Is a Database?You can use Access, Microsoft Office’s database software, to store millions of records.

Business Use of DatabasesBusinesses use databases to keep track of: Customer orders

Personnel records

Inventory

Sales

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field A category that holds one piece of information in a database.

record A collection of fields for one item in a database.

primary key A field that contains a unique identification for each record in a database.

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pg. 361-36811.1 Get Started with a Database

How Are Databases Structured?A database consists of: A table (columns and rows of data about one topic)

Columns (contain fields)

Rows (contain records)

Entries (the information that appears in the fields for each record)

A primary key (a field that contains information that is unique to each record)

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pg. 361-36811.1 Get Started with a Database 1111

What types of databases, including both paper and electronic, have you used either at home or school?

digicom.glencoe.com Lesson 11.1, Rubric


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pg. 3691111

21st CENTURY CONNECTION

Integrity at Work

Good General PracticesLiving with integrity allows you to be true to yourself, which benefits both you and those around you. You can practice living with integrity by: Working to achieve your own personal goals, as well as

those of others, so all will benefit

Sharing your knowledge with others and being open to learning from them

Putting your best effort into every project you do


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Integrity at Work

Technology and ToolsYou can show integrity at work by: Not using employer-owned digital tools and other

equipment for personal projects

Using your own digital tools on your own time

Using e-mail at your workplace for work-related correspondence only


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Integrity at Work

Communicating with IntegrityWhen writing or speaking at work, you should: Check facts carefully

Be clear and brief

Show respect and consideration for your coworkers’ responsibilities and goals

Be careful with humorous comments to avoid offending coworkers or employers


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Question

Why should you not check personal e-mail or make nonessential personal phone calls during work hours?

Possible answers include: Using work time for personal purposes will slow down your

productivity, which is unfair to employers, clients, and coworkers who may be relying on your commitment to your aspect of the job

By making personal phone calls from your cubicle or in public workspaces, you are not showing consideration for those around you who can overhear or be distracted by you

Claiming pay for hours spent responding to personal e-mail or making personal phone calls does not show respect for your employer or coworkers


ascending sort A sort of data arranged in alphabetical (A–Z) order or numerical (0–9) order.

descending sort A sort of data arranged in high to low alphabetical (Z–A) order or numerical (9–0) order.

query A database object that enables you to locate records that meet a certain criteria.

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pg. 370-37511.2 Sort Data and Create Queries and Reports

Find Data QuicklyYou can arrange the data in a database table in a(n): Ascending sort

Descending sort

Query—An Important Database ObjectThe query, which will allow you to find the exact data you ask for, is perhaps the most important feature of databases.

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pg. 370-37511.2 Sort Data and Create Queries and Reports

Report—A Useful Database ObjectGive a report a professional appearance by adding: Titles

Column headings

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Database reports can be copied and pasted into Word.

Wizards provide step-by-step guidance for completing a task.

report A database object used to present the information in a database in a way that is easy to read.


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pg. 370-37511.2 Sort Data and Create Queries and Reports 1111


Brainstorm five different queries for a database created at the grocery checkout when purchases are scanned. Give examples of types of reports you might want to create if you were the grocery store marketing manager.


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pg. 376-37811.3 Use Online Database Forms

Find Database Forms OnlineWhen creating a database form, you can save time by: Downloading a template

Saving it to your computer

Editing the form to fit your specific needs

Saving TimeYou can access and download database forms from: Microsoft’s Web site

Independent Web sites

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Often, a particular business form could be created in Word, Access, or Excel. Large files created in any program can be zipped or compressed to make them easier to save or send via e-mail.


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pg. 376-37811.3 Use Online Database Forms 1111

Which of the business forms that you have learned about could have been created as databases?



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Setting and Meeting Your Goals

Be RealisticCreate a strategy for following through and achieving your goals by: Recording the things you want to accomplish

Calculating the time frame by which you hope to do this

Breaking goals into smaller parts

Tracking your progress


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Setting and Meeting Your Goals

Digital Tools Help Turn Ideas into RealityYou can use digital tools to help you plan for your future by: Using the Web as a source for postsecondary

educational programs and career information

Making a detailed map of your career goals in an Excel workbook

Recording your target goal dates and reminders in an Outlook calendar or PDA


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Question

How can using an Excel workbook to list your career goals help you to plan for your future?

Possible answers include: You can create separate sheets containing your

occupational interests, educational information, job facts, and relevant target dates

You can easily organize and update information as you gain more experience or change your mind about what you want to do in college or the workplace

You can record your thoughts about the process as you progress toward your goal


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pg. 380-38311.4 Integrate Databases with Applications

Integrating Access, Word, and ExcelYou can insert Access reports into: Word documents

Excel spreadsheets

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pg. 380-38311.4 Integrate Databases with Applications 1111

What are some reasons why you might want to use Access data in Word or Excel documents?



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pg. 384-38811.5 Create a Web Page with a Database

Publishing Access Data on the WebCreating a Web page from the data in your database table is an easy way to display database information on the Internet.

Creating a Data Access PageA data access page allows you to: Review and use the data in a table created in a database

Add to, edit, and manipulate the data stored in the database

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Word and Excel documents can also be saved as Web pages.


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pg. 384-38811.5 Create a Web Page with a Database 1111

Why do you think a company might want to display database information on a Web site?



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Chapter AssessmentChapter Assessment1111

Question 1

Give three reasons why businesses use databases. (Lesson 11.1)

Answers may include that businesses use databases to: Keep track of records such as customer contact

information, customer orders, personnel records, inventory, and sales

Find specific information about the records they hold and to create reports about the data


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Question 2

What is a query? (Lesson 11.2)

Answer:A query is a database object that enables you to locate records that meet a certain criteria.


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Question 3

Describe the advantages of databases to a business. What are the possible disadvantages?

Advantages of databases to a business may include: Databases can store a huge amount of data, far more than

the business could manage using paper files or spreadsheets

Using queries, databases make finding and sorting data quick and easy

Databases also allow users to generate professional-looking reports


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Answer 3

Possible disadvantages include: The records in a database can quickly become outdated

and need work to keep current The database needs to be designed carefully to make

sure all records are relevant to the business and will give useful reports


For more resources on this unit, go to the Online Learning Center at http://www.digicom.glencoe.com.

Unit Resources33

Digital Communication Tools in the World of Work

Digital Communication Tools in the World of Work

Documents

Glencoe Digital Communication Tools Databases Chapter Contents 11 pg. 359-392 Lesson 11.1Lesson 11.1 Get Started with a Database (pg. 361) Lesson 11.2Lesson