Glen Innes Severn Council Meeting 28 MAY 2015 · Glen Innes Severn Council – Open Ordinary Meeting – 28 May 2015 Page 4 COMMUNITY CONSULTATION (Commenced at 5.05pm) Mr Hamish

Glen Innes Severn Council Meeting

28 MAY 2015

Glen Innes Severn Council – Open Ordinary Meeting – 28 May 2015

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GLEN INNES SEVERN COUNCIL

ORDINARY MEETING OF COUNCIL

MINUTES

From the meeting held at the Glen Innes Severn Learning Centre,

William Gardner Conference Room, Grey Street, Glen Innes on:

Thursday, 28 May 2015 at 5.15pm

Table of Contents

1 ACKNOWLEDGEMENT TO COUNTRY ................................................................. 5

2 OPENING BY MINISTER FROM THE FRATERNAL ............................................. 5

3 APOLOGIES ........................................................................................................... 5

4 DISCLOSURE OF CONFLICT OF INTERESTS / PECUNIARY AND NON-PECUNIARY INTERESTS ...................................................................................... 5

5 MINUTES OF PREVIOUS ORDINARY MEETING - 23 APRIL 2015 TO BE CONFIRMED .......................................................................................................... 6

1.05/15 RESOLUTION .................................................................................. 6

6 MAYORAL MINUTE ............................................................................................... 6

7 NOTICE OF MOTIONS ........................................................................................... 6

8 NOTICE OF MOTION OF RESCISSION ................................................................ 6

9 REPORTS ............................................................................................................... 6

9.1 NSW Government's "Fit For the Future" Local Government Reform Initiative ......................................................................................................... 6 2.05/15 RESOLUTION .................................................................................. 6 3.05/15 RESOLUTION .................................................................................. 7

4.05/15 RESOLUTION .................................................................................. 8

9.15 Progress - Australia Asia Flight Training School ...................................... 8

5.05/15 RESOLUTION .................................................................................. 8

9.2 Quarterly Budget Review - March 2015 ...................................................... 8 6.05/15 RESOLUTION .................................................................................. 8

9.3 Reviewed Bank Account Overdraft Facility Policy .................................... 9 7.05/15 RESOLUTION .................................................................................. 9


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9.4 Financial Management: Finance Report - April 2015 ................................. 9 8.05/15 RESOLUTION .................................................................................. 9

9.5 Rates and Charges Collections April 2015 ................................................. 9 9.05/15 RESOLUTION .................................................................................. 9

9.6 Review of Computer Usage Policy ............................................................ 10

10.05/15 RESOLUTION .............................................................................. 10

9.7 Review of Human Resources Policy Statement Register ....................... 10 11.05/15 RESOLUTION .............................................................................. 10

9.8 Review of Motor Vehicle Leaseback Policy .............................................. 10 12.05/15 RESOLUTION .............................................................................. 10

9.9 Workplace Injury Management Report - May 2015 .................................. 11

13.05/15 RESOLUTION .............................................................................. 11

9.10 Review of Life Choices - Support Services Response to Abuse of People who are Older and People with a Disability Policy ..................... 11 14.05/15 RESOLUTION .............................................................................. 11

9.11 LIfe Choices - Support Services Procedures Manual .............................. 12 15.05/15 RESOLUTION .............................................................................. 12

9.12 Renewal of Funding Agreement between the NSW Department of Family and Community Services: Ageing, Disability & Home Care and Glen Innes Severn Council ................................................................. 12 16.05/15 RESOLUTION .............................................................................. 12

9.13 Library / Learning Centre Report - April 2015 .......................................... 12 17.05/15 RESOLUTION .............................................................................. 12

9.14 Monthly Report: Corporate and Community Services - March and April 2015 .................................................................................................... 13

18.05/15 RESOLUTION .............................................................................. 13

9.16 Review of Economic Development Strategy 2012-2017 .......................... 13 19.05/15 RESOLUTION .............................................................................. 13

9.17 Development Application 73/14-15: Two (2) Lot Subdivision and Erection of a Dwelling, 77 Meade Street, Glen Innes ............................... 14

20.05/15 RESOLUTION .............................................................................. 14

9.18 Development Application 75/14-15 Change of Use to Place of Public Worship ............................................................................................ 21 21.05/15 RESOLUTION .............................................................................. 21

9.19 Tourism Destination Management Plan 2016 - 2020 ................................ 24 22.05/15 RESOLUTION .............................................................................. 24

9.20 Department of Development, Planning and Regulatory Services: Monthly Reporting - April 2015 .................................................................. 24 23.05/15 RESOLUTION .............................................................................. 24


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9.21 Infrastructure Services: Capital Works Progress Report ........................ 25 24.05/15 RESOLUTION .............................................................................. 25

9.22 Department of Infrastructure Services - Monthly Report - April 2015 .... 25 25.05/15 RESOLUTION .............................................................................. 25

10 CORRESPONDENCE, MINUTES, PRESS RELEASES ...................................... 25

10.1 Correspondence and Press Releases ....................................................... 25 26.05/15 RESOLUTION .............................................................................. 25

10.2 Minutes of Committee Meetings for Information ..................................... 26 27.05/15 RESOLUTION .............................................................................. 26

10.3 Minutes of Community Committees for Information ............................... 26

28.05/15 RESOLUTION .............................................................................. 26

10.4 Minutes of Other Organisations for Information ...................................... 26 29.05/15 RESOLUTION .............................................................................. 26

11 REPORTS FROM DELEGATES .......................................................................... 27

30.05/15 RESOLUTION .............................................................................. 27

12 MATTERS OF AN URGENT NATURE ................................................................. 27

13 CLOSED COUNCIL REPORTS ............................................................................ 27


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COMMUNITY CONSULTATION (Commenced at 5.05pm)

Mr Hamish Yeates addressed Council regarding Item 9.17 Development Application 73/14-15 Two (2) Lot Subdivision and Erection of a Dwelling, 77 Meade Street, Glen Innes. Mr Yeates advised that he moved to Glen Innes last year and purchased a house in this area as it had a quiet ambiance, was leafy, and surrounded by large blocks of land. He stated that he is now questioning why people would move to the country when they end up surrounded by small suburban blocks like in a city environment; which is not consistent with a country town “feel” and character. He stated that he believes that the proposed subdivision will be to the detriment of residents; leading to increased noise and traffic in this quiet area. He argued that there is no need for this subdivision, as there is ample real estate available for purchase in Glen Innes. Mr Yeates further stated that he believes that this development does not meet the Town Services Plan and the goal of attracting people to Glen Innes. Another neighbouring property owner made a comment regarding the narrow laneway; stating that two vehicles cannot pass each other and also raising her concerns regarding the provision of garbage services. Mr Yeates closed his address by requesting Council to consider the impact of this proposed development on the neighbouring residents.

Councillor Dean Heagney from Guyra Shire Council, addressed Council regarding Item 9.1 NSW Government’s “Fit For the Future” Local Government Reform Initiative. Cr Heagney spoke regarding the Glen Innes Severn Council Fit For the Future (FFF) Proposal, and in particular the proposed boundary adjustments which relate to properties within the Guyra Shire Council Local Government Area.

Cr Heagney advised that Guyra Shire Council has held extensive community consultation regarding its FFF Proposal, and all communities involved have strongly indicated that they wish to stay with Guyra Shire Council, and that they feel they do not have any community of interest with Glen Innes. Cr Heagney suggested that all Councils need to “stand together, otherwise they will pick us off one by one”. Cr Heagney closed his address referencing the FFF documents stating that a merger proposal with another Council would only be considered if the other Council supports the proposed merger. The Mayor clarified that the proposed boundary adjustments relating to properties within the Guyra Shire Council’s area of jurisdiction would only be pursued by Council in the event of a merger between Guyra Shire and Armidale Dumaresq Councils. Another member of the gallery, who introduced himself as Cameron from Ben Lomond, stated that while the proposed boundary changes may have merit if Guyra Shire Council is merged with Armidale Dumaresq Council, he believes that Glen Innes Severn Council is being parochial. He suggested that Council needs to understand that if there is a merger between Guyra Shire and Armidale


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Dumaresq Councils, Glen Innes Severn will also potentially be dissolved into this new larger Armidale Council. He expressed the opinion that Council is being naive about this possibility. Cameron suggested that there is a good opportunity to establish a regional cooperative, however, he doesn’t see it coming from Glen Innes Severn Council. The Mayor stated that there is currently a very high level of dialogue and cooperation between Councils within the New England Region.

PRESENT: Cr Colin Price (Mayor), Cr Dianne Newman (Deputy Mayor), Cr James Graham, Cr Andrew Parsons, Cr Graeme Quinn, Cr Michael Scherf and Cr Malcolm Schumacher IN ATTENDANCE: Mr Hein Basson (General Manager), Mr Keith Appleby (Director of Infrastructure Services), Mr Graham Price (Director of Development, Planning and Regulatory Services), Mrs Anna Watt (Director of Corporate and Community Services) and Mrs Debbie Duffell (Minute Taker). OPENED: 5.15pm.

1 ACKNOWLEDGEMENT TO COUNTRY The Mayor read the following “Acknowledgement to Country”:

“I acknowledge the Ngoorabul people as the traditional custodians of our land.

I give respect to past and present Elders and extend that respect to other Aboriginals present.

I also recognise the role of our early settlers, Celtic and Anglo, in shaping the community that we have become.”

2 OPENING BY MINISTER FROM THE FRATERNAL Pastor Lance Jackson opened the Meeting with a prayer.

3 APOLOGIES No apologies were given as all Councillors were in attendance.

4 DISCLOSURE OF CONFLICT OF INTERESTS / PECUNIARY AND NON-PECUNIARY INTERESTS

No disclosures were made.


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5 MINUTES OF PREVIOUS ORDINARY MEETING - 23 APRIL 2015 TO BE CONFIRMED

Moved Cr D Newman Seconded Cr G Quinn

1.05/15 RESOLUTION

That the Minutes of the Ordinary Meeting of the Council held on 23 April 2015, copies of which were circulated, be taken as read and confirmed as a correct record of the proceedings of the Meeting.

CARRIED

6 MAYORAL MINUTE There was no Mayoral Minute.

7 NOTICE OF MOTIONS

There were no notice of motions received.

8 NOTICE OF MOTION OF RESCISSION

There were no notice of motion of rescission received.

9 REPORTS

9.1 NSW Government's "Fit For the Future" Local Government Reform Initiative

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Anna Watt - Director of Corporate and Community Services Hein Basson – General Manager Moved Cr A Parsons Seconded Cr G Quinn

2.05/15 RESOLUTION

1. That Council notes the submissions attached as Annexure A to this report.

2. That Council no longer pursues, and removes from its final Fit For the Future (FFF) Proposal, the proposed boundary adjustments towards the north of its Local Government Area within the Tenterfield Shire Council’s current area of jurisdiction; based on the reasons discussed in detail in the body of the report and Council acknowledging that such action could potentially impact on Tenterfield Shire Council’s ability to meet the required FFF benchmarks.

3. That Council pursues, and includes in its final Fit For the Future Proposal, the proposed boundary adjustments towards the south and west of its Local Government Area within the Guyra and Inverell Shire Councils’ current areas of


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jurisdiction; based on the reasons and motivation discussed in detail in the body of the report.

4. That Council acknowledges that, in the event of both Guyra and Uralla Shire Councils being successful with its stand-alone Council Fit For the Future Proposals, it would not aggressively pursue the proposed boundary adjustments to its south and west with its neighbouring Councils or the State Government.

5. That Council keeps on pursuing the implementation of its economic development and tourism strategic plans; working in close collaboration with Business in Glen and the Glen Innes Severn Tourist Association Inc in order to stimulate and grow visitation and spend within the Local Government Area.

6. That Council requests the General Manager to prepare a further report for the June 2015 Ordinary Meeting of Council, presenting for adoption Council’s final Fit For the Future Proposal and associated Action Plan under the option “Template Two (2) – Council Improvement Plan (Existing Structure)”.

CARRIED The Mayor ruled Item 9.15 to be brought forward for discussion and consideration, as Mr Kingsley Mundey, representing Australia Asia Flight Training (AAFT) was in attendance and had prepared a presentation for Council. Moved Cr G Quinn Seconded Cr D Newman

3.05/15 RESOLUTION

That Council suspends standing orders in order for Mr Kingsley Mundey to give a presentation to Council regarding the progress with Australia Asia Flight Training’s development proposal for the establishment of an international flight training school in Glen Innes.

CARRIED

Mr Kingsley Mundey, representing Australia Asia Flight Training (AAFT), gave a presentation to Council regarding the proposed International Pilot Training Academy in Glen Innes. Mr Mundey spoke about the demand drivers as noted in recent Boeing Reports and informed Council about the growth of the world-wide mobile population; stating that it is expected to double in the next 20 years and therefore significantly increasing the demand for pilot training. Mr Mundey conveyed that the current pilot training capacity around the world is around 44,000 students per year, which is a shortfall of approximately 25,000 per year to cover the expected growth. Mr Mundey reminded Council that the proposed flight school will attract an investment of over $40 million at Stage 4, will have an economic benefit to the community of around $20 million per annum, will provide employment for 138 people (peaking at 256 people at Stage 4) and that the notoriety and publicity of the development will also attract further development to Glen Innes. He stated that over $3.2 million has been invested to date by the promoters of this project. Mr Mundey explained the reasons for the delay to the development and advised that he expects to have a funding agreement locked down within the next three months,


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although he acknowledges that there are no guarantees. Mr Mundey committed publicly that, in the event of the necessary funding not being secured, AAFT would not leave town owing one cent to Council. He requested Council to consider a 12 month extension to the commencement date of the call option period of the Call Option Deed, in order to allow AAFT an adequate period of time to secure full funding for the proposed project. Moved Cr A Parsons Seconded Cr G Quinn

4.05/15 RESOLUTION

That Council resumes standing orders in order to formally consider Item 9.15 Progress – Australia Asia Flight Training School.

CARRIED

9.15 Progress - Australia Asia Flight Training School

REPORT FROM: DEVELOPMENT, PLANNING AND REGULATORY SERVICES Author: Graham Price - Director of Development, Planning and

Regulatory Services Moved Cr A Parsons Seconded Cr M Scherf

5.05/15 RESOLUTION

1. That Council agrees to varying the terms of the Call Option Deed by extending the commencement date of the Call Option Period to 31 May 2016.

2. That Council resolves to approve of the affixing of Council’s Seal to the amended Call Option Deed between Council and the Glen Innes Regional Airport Pty Ltd.

CARRIED

9.2 Quarterly Budget Review - March 2015

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Eric Brown - Chief Financial Officer Moved Cr M Schumacher Seconded Cr G Quinn

6.05/15 RESOLUTION

That Council notes and adopts the information in this report with the estimated 2014/15 operating surplus of $2.510 million being the result of the March 2015 Quarterly Budget Review. CARRIED


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9.3 Reviewed Bank Account Overdraft Facility Policy

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Eric Brown - Chief Financial Officer Moved Cr M Scherf Seconded Cr J Graham

7.05/15 RESOLUTION

1. That Council adopts the Bank Account Overdraft Facility Policy as attached as Annexure A to this report.

2. That the Chief Financial Officer communicates the information contained within the Bank Account Overdraft Facility Policy to all relevant staff.

CARRIED

9.4 Financial Management: Finance Report - April 2015

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Eric Brown - Chief Financial Officer Moved Cr J Graham Seconded Cr D Newman

8.05/15 RESOLUTION

That Council notes the following information:

The cash book report disclosing a total reconciled cash balance of $1,051,583.76;

The investment report disclosing total invested funds of $19,800,000.00 with total cash and investments of $20,851,583.76 (compared with $15,211,466.02 in May 2014); and

The loan liability report showing a total loan liability of $18,248,461.67 (compared with $12,399,259.75 in May 2014).

CARRIED

9.5 Rates and Charges Collections April 2015

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Andrea Davidson - Rates Officer Moved Cr J Graham Seconded Cr G Quinn

9.05/15 RESOLUTION

That Council notes the information in this report.


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CARRIED

9.6 Review of Computer Usage Policy

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Peter Sayers - Manager of Administration and Human

Resources Moved Cr G Quinn Seconded Cr D Newman

10.05/15 RESOLUTION

1. That Council adopts the Computer Usage Policy as attached as Annexure A to this report.

2. That the reviewed Policy be distributed to managers by the Manager of Administration and Human resources, for highlighting at team meetings.

CARRIED

9.7 Review of Human Resources Policy Statement Register


Resources Moved Cr M Scherf Seconded Cr J Graham

11.05/15 RESOLUTION

1. That Council adopts the Human Resources Policy Statement Register as attached as Annexure A to this report.

2. That the reviewed Human Resources Policy Statement Register be distributed to managers by the Manager of Administration and Human Resources, together with a summary of changes, for highlighting at team meetings.

CARRIED

9.8 Review of Motor Vehicle Leaseback Policy


Resources Moved Cr J Graham Seconded Cr D Newman

12.05/15 RESOLUTION


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1. That Council adopts the Motor Vehicle Leaseback Policy as attached as Annexure A to this report.

2. That Council notes the information in the Motor Vehicle Leaseback Agreement attached as Annexure B to this report.

3. That the reviewed Policy and Agreement be distributed to all affected staff by the Manager of Administration and Human Resources.

CARRIED

9.9 Workplace Injury Management Report - May 2015

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Ann Blunt - WHS Co-ordinator Moved Cr J Graham Seconded Cr A Parsons

13.05/15 RESOLUTION

That Council notes the information in this report. CARRIED

9.10 Review of Life Choices - Support Services Response to Abuse of People who are Older and People with a Disability Policy

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Sandra Royal - Team Leader Life Choices-Support Services Moved Cr A Parsons Seconded Cr D Newman

14.05/15 RESOLUTION

1. That Council adopts the reviewed Life Choices - Support Services Response to Abuse of People who are Older and People with a Disability Policy, attached as Annexure A to this report.

2. That the changes to the Life Choices - Support Services Response to Abuse of People who are Older and People with a Disability Policy are communicated by the Team Leader Life Choices - Support Services to all members of the Life Choices - Support Services team.

CARRIED


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9.11 LIfe Choices - Support Services Procedures Manual

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Janine Johnson - Manager of Community Services Moved Cr D Newman Seconded Cr G Quinn

15.05/15 RESOLUTION

1. That Council adopts the Life Choices – Support Services Procedure Manual as attached as Annexure A to this report.

2. That the changes in the Life Choices – Support Services Procedure Manual be communicated by the Manager of Community Services to the Team Leader Life Choices – Support Services; who will communicate the changes to Life Choices – Support Services staff, and also guide the implementation of the changes.

CARRIED

9.12 Renewal of Funding Agreement between the NSW Department of Family and Community Services: Ageing, Disability & Home Care and Glen Innes Severn Council

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Janine Johnson - Manager of Community Services Moved Cr M Scherf Seconded Cr J Graham

16.05/15 RESOLUTION

That Council resolves to approve the affixing of Council’s Seal to both copies of the Funding Agreement between the NSW Department of Family and Community Services: Ageing, Disability & Home Care and Glen Innes Severn Council with a possible cumulative funding total of $6,338,606.88 between 2015 and 2018. CARRIED

9.13 Library / Learning Centre Report - April 2015

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Kerry Byrne - Manager of Library / Learning Centre Moved Cr G Quinn Seconded Cr A Parsons

17.05/15 RESOLUTION


CARRIED


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9.14 Monthly Report: Corporate and Community Services - March and April 2015

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Anna Watt - Director of Corporate and Community Services Moved Cr D Newman Seconded Cr G Quinn

18.05/15 RESOLUTION

That Council notes the information in this report. CARRIED

9.16 Review of Economic Development Strategy 2012-2017

REPORT FROM: DEVELOPMENT, PLANNING AND REGULATORY SERVICES Author: Graham Price - Director of Development, Planning and

Regulatory Services Moved Cr G Quinn Seconded Cr D Newman

19.05/15 RESOLUTION

1. That Council reviews the Economic Development Strategy in 2017-18.

2. That Council continues to provide an investment pathway for development through its Significant Development Committee and Development Assessment Unit.

3. That Council develops a Town Marketing Plan that involves:

o Developing a distinctive positioning for Glen Innes Town in terms of its retail and services offering;

o Developing marketing strategies, branding and positioning that can be used with electronic and traditional media;

o Working with CBD businesses to identify opportunities to build their capabilities and offerings.

4. That Council continues to have a focus on core visitation products that will promote Glen Innes and district as a visitor destination.

5. That Council continues to upgrade infrastructure such as the Standing Stones site, parklands and public amenities so as to provide a positive visitor experience to Glen Innes and District.

6. That Council continues to work closely with Business in Glen and the Glen Innes Severn Tourist Association so as to promote positive economic benefit for the Glen Innes Severn Local Government Area.

CARRIED


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9.17 Development Application 73/14-15: Two (2) Lot Subdivision and Erection of a Dwelling, 77 Meade Street, Glen Innes

REPORT FROM: DEVELOPMENT, PLANNING AND REGULATORY SERVICES Author: Cameron Amos - Town Planner Moved Cr A Parsons Seconded Cr J Graham

20.05/15 RESOLUTION

Development Application 73/14-15 for a two (2) Lot Subdivision and Erection of a Dwelling House on Lot 26 Section 17 DP 758447, 77 Meade Street, be approved subject to conditions. PRESCRIBED CONDITIONS

1. All work must be carried out in accordance with the requirements of the

Building Code of Australia. Reason: To comply with the provisions of Clause 98 of the Environmental Planning and Assessment Regulation 2000.

2. In the case of residential building work for which the Home Building Act 1989 requires there to be a contract of insurance in force in accordance with Part 6 of that Act, that such a contract of insurance is in force before any building work authorised to be carried out by the consent commences. Reason: To comply with the provisions of Clause 98 of the Environmental Planning and Assessment Regulation 2000.

3. A sign must be erected in a prominent position on any site on which building work, subdivision work or demolition work is being carried out. Such sign is to be maintained while the work is being carried out, but must be removed when the work has been completed. The sign must include the following:

Showing the name, address and telephone number of the principal certifying authority for the work, and

Showing the name of the principal contractor (if any) for any building work and a telephone number on which that person may be contacted outside working hours, and

Stating that unauthorised entry to the work site is prohibited. Reason: To comply with the provisions of Clause 98A of the Environmental Planning and Assessment Regulation 2000.

4. Residential building work must not be carried out unless the principal certifying authority for the development to which the work relates (not being the Council) has given the Council written notice in accordance with clause 98B Environmental Planning and Assessment Regulation 2000. Reason: To comply with the provisions of Clause 98B of the Environmental Planning and Assessment Regulation 2000.

http://www.legislation.nsw.gov.au/xref/inforce/?xref=Type%3Dact%20AND%20Year%3D1989%20AND%20no%3D147&nohits=y


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5. Council, in the case of being the Principal Certifying Authority, is to be given 24 hours notice of the following critical stage inspections where applicable: a) after excavation for, and prior to the placement of, any footings; and b) prior to pouring any in-situ reinforced concrete building element; and c) prior to covering of the framework for any floor, wall, roof or other building

element; and d) prior to covering waterproofing in any wet areas; and e) prior to covering any stormwater drainage connections; and f) after the building work has been completed, and prior to any occupation

certificate being issued, in relation to the building. Reason: To comply with the provisions of Clause 162A of the Environmental Planning and Assessment Regulation 2000 for Class 1 and 10 buildings.

6. Under Clause 97A(2) of the Environmental Planning and Assessment Regulation 2000, it is a condition of this development consent that all the commitments listed in each relevant BASIX Certificate for the development are fulfilled. Reason: To comply with Environmental Planning and Assessment Regulation 2000.

GENERAL CONDITIONS

7. The proposed development being carried out strictly in accordance with the

details set out on the application form and any other information submitted with the application. Note: Any proposal to modify the terms or conditions of this consent, whilst still maintaining substantially the same development to that approved, will require the submission of a formal application under Section 96 of the Environmental Planning and Assessment Act 1979 for Council's consideration. If amendments to the design result in the development not remaining substantially the same as that approved by this consent, a new development Application will have to be submitted to Council. Reason: To confirm and clarify the terms of Council's approval.

8. Finished floor levels must be adequate to allow overflow relief gully compliance with AS3500 and Plumbing and Drainage Code of Practice. The overflow point of an overflow relief gully must protrude a minimum of 75mm above ground level to prevent stormwater ingress. It must also be a minimum 150mm below finished floor level to ensure sewage remains outside the dwelling in the event of a blocked main. Reason: To comply with AS3500 and enable sewerage surcharge outside the building in case of a blockage in the sewer main.

9. Finished ground levels are to slope away from the building at a minimum rate of 50mm in the first one metre (1m) from the building.


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Surface water must be prevented from entering neighbouring properties or escaping across the footpath (where applicable). This may be achieved by the use of landscaping, grated drains and sumps or other means to the satisfaction of Council's Building Surveyor. Reason: To keep water clear of building foundations and comply with the Environmental Planning and Assessment Act 1979 and Regulations.

10. All storm water (or water from tank overflow when rainwater is collected) must be diverted to the allocated kerb and gutter (where applicable) or to the satisfaction of Council's Building Surveyor. Gutter and downpipes are to be provided and connected to an approved drainage system upon installation of the roof covering. Reason: To comply with the requirements of AS 3500 and to minimize the effect of dust in the drinking water.

11. Domestic waste collection bins are to be placed in Macquarie Street for the current weekly waste and fortnightly recycling collection services. Reason: To preserve the amenity of the Maund Land streetscape and particularly the existing street trees.

PRIOR TO COMMENCEMENT OF CONSTRUCTION

12. A Construction Certificate and Section 68 Local Approval must be lodged and

approved prior to commencement of any building or drainage works on the subject land. Reason: To comply with the Building Code of Australia, Local Government Act 1993 and the provisions of the Environmental Planning and Assessment Act 1979.

13. Run-off and erosion controls must be effectively maintained until the site has been stabilised and landscaped. Reason: To comply with the requirements of the Protection of the Environmental Operations Act 1997 and protect the amenity of the local environment.

14. Toilet facilities are to be provided, at or in the vicinity of the work site on which work involved in the erection or demolition of a building is being carried out, at the rate of one (1) toilet for every 20 persons or part of 20 persons employed at the site. Each toilet provided: (a) must be a standard flushing toilet, and (b) must be connected:

(i) to a public sewer, or (ii) if connection to a public sewer is not practicable, to an accredited

sewage management facility approved by the Council, or


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(iii) if connection to a public sewer or an accredited sewage management facility is not practicable, to some other sewage management facility approved by the Council.

The provision of toilet facilities in accordance with this clause must be completed before any other work is commenced. Reason: To ensure that the development, when constructed, will comply with the Environmental Planning and Assessment Act 1979.

DURING CONSTRUCTION

15. Construction, demolition and associated work shall be carried out only

between the times stated as follows:

Mondays to Fridays 7.00am to 6.00pm Saturdays 8.00am to 1.00pm Sundays and Public Holidays No construction work to take place.

Reason: To ensure that the environmental quality of adjoining land is not adversely affected, such as by the generation of excessive noise levels.

16. All building materials, plant and equipment is to be placed on the building site. Building materials, plant and equipment (including water closets), are not to be placed on footpaths, roadways, public reserves etc. Reason: To ensure pedestrian and vehicular access is not restricted in public places.

17. All vehicles associated with the construction of the proposed dwelling are to enter and egress Maund Lane via Macquarie Street for the period of construction. No construction vehicles are to exit Maund Lane via Mann’s Lane. Reason: To preserve the amenity of the Maund Lane streetscape and particularly the existing street trees.

ENGINEERING CONDITIONS

18. The construction of storm water drainage infrastructure to enable runoff from

the proposed southern-most allotment to drain by gravity to Council’s existing underground storm water drainage system in Manns Lane. The works shall include a grated inlet pit within the property, and pits and pipelines within the Maund Lane road reservation. All drainage works are to be designed and constructed in compliance with the provisions of AS/NZS 3500 and Council’s Development Design and Construction Manual.

Notes:

1. A scale plan and longitudinal section of proposed drainage works is to be submitted to Council and approved prior to any construction.


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2. A road opening permit application is to be submitted to Council and approved prior to any works within a public road reservation.

Reason: To ensure that storm water runoff generated from future impervious areas of the new allotment can be discharged by gravity to an approved location, without causing ponding or nuisance to adjoining lands.

19. Storm water runoff from all impervious areas on the proposed northern-most allotment is to be conveyed to the existing gutter in Meade Street, in compliance with the provisions of AS/NZS 3500 and Council’s Development Design and Construction Manual, prior to the issue of a Subdivision Certificate. Reason: To minimise public risk while ensuring that storm water runoff from the existing buildings is discharged to the gutter in Meade Street.

20. The construction of a minimum 2.4 metre wide full-width reinforced concrete driveway between the property boundary and road pavement in Maund Lane, in a manner consistent with Glen Innes Severn Council’s “Driveway Crossings in Urban Roadways Design and Construction Guidelines”, prior to the issue of a Subdivision Certificate.

Note: The applicant shall obtain a Road Opening Permit from Council prior to any works within the public road reservation.

Reason: Because this work is necessary to ensure adequate means of vehicular access to the proposed development.

21. The driveway is to be designed so that motorists will have a full view of the footway, prior to crossing. All work is to be performed in accordance with Aus-Spec #1 as modified by Glen Innes Severn Council, prior to occupation or use of the development.

Note: This may require any boundary fencing to be tapered down near public footways. Reason: So that the means of exit is adequate for the safe interaction of pedestrians and motorists within the public footway.

22. The connection to sewer mains such that there is one (1) separate and distinct reticulated sewer connection located wholly within the boundary of each allotment, in compliance with the Local Government (General) Regulation 2005 and the WSA 02-2002 Sewerage Code of Australia.

Note: Council does not permit other bodies to cut into ‘live’ sewer mains, and will provide a quotation for the design and construction of any necessary sewerage upon request, once final details of the connection points are known.

Reason: Because this utility is necessary to service the proposed subdivision.

23. The construction of 42 metres of water mains with service connection such that there is one (1) separate and distinct reticulated water connection located wholly within the boundary of each allotment, in compliance with the Local Government (General) Regulation 2005 and the WSA 02-2002 Sewerage


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Code of Australia.

Note: Council does not permit other bodies to cut into ‘live’ water mains, and will provide a quotation for the design and construction of any necessary works upon request, once final details of the connection points are known.

Reason: Because this utility is necessary to service the proposed subdivision.

24. The adjustment of any existing utility services or installation of new services is to be at the full cost of the developer. Reason: Because the nature of the proposed development may impact on the operation of utility services.

PRIOR TO THE ISSUE OF A SUBDIVISION CERTIFICATE

25. The subdivision is to be carried out generally in accordance with the layout

plan submitted with the development application, except as varied by any conditions listed herein. Any minor modification to the approved subdivision plan will require the lodgement and consideration by Council of amended plans. Major modifications will require the lodgement of a new development application. Reason: To ensure that the subdivision is in agreement with that approved in the development consent.

26. The applicant is required to obtain a certificate of compliance under S64 of the NSW Local Government Act. Note: This will require payment to Council of a contribution for water and sewerage headworks at the following rate:

Water Headworks.......................................................... $2,789.69

Sewer Headworks.......................................................... $2,926.15 Reason: Because the development is considered to create an increased demand for water and sewer service above the current entitlement. An additional cost will be incurred at the time of physical connection depending on meter size in accordance with Council’s Management Plan. These costs are valid to 30/6/2015.

27. Prior to issue of the Subdivision Certificate, Council is to be supplied with: a) A certificate from an approved electrical contractor indicating that

satisfactory arrangements have been made for the provision of an electricity supply to the subdivision;

b) A Pre-Provisioning Confirmation Document from Telstra indicating that satisfactory arrangements have been made for the provision of telecommunications services to the subdivision.

Reason: To ensure that satisfactory utility services are available to serve the subdivision.


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28. The original plan of survey and three (3) copies are to be submitted to Council for approval and endorsement by the General Manager. Reason: To ensure that the subdivision is in agreement with the approved plans.

29. Under the Environmental Planning and Assessment Act 1979, a Subdivision Certificate is required before the plan of survey can be registered with the Land Titles Office.

Note: Council’s fee to issue a Subdivision Certificate is set out in Council’s fees and charges.

Reason: Because it is in the public interest that the plan is certified in accordance with the provisions of the Environmental Planning and Assessment Act 1979, as amended.

30. If the Subdivision Certificate is not issued, for any reason whatsoever, within twelve (12) months of the date of determination, then the charges and contributions contained in this consent, may be increased to the current rate at the time of payment. Reason: Because it is in the public interest that the timing of charges coincides with the delivery of services.

31. Prior to the issue of a subdivision certificate:

a) all contributions must be paid to Council and all works required by the consent be completed in accordance with the consent; or

b) an agreement be made between the developer and Council:

i. as to the security to be given to Council that the works will be completed or the contribution paid; and

ii. as to when the work will be completed or the contribution paid.

Reason: Because it is in the public interest that works are completed and fees are paid in accordance with Council’s Operational Plan in a timely manner.

PRIOR TO OCCUPATION

32. Occupation or use of premises for the purposes approved by this consent

shall not commence until all conditions of this consent have been complied with and the Occupation Certificate has been issued. Reason: To ensure compliance with the provisions of the Environmental Planning and Assessment Act 1979, and Council's terms of consent.

33. Rural addressing street numbers as allocated by Council's Engineering Services are to be fixed in a prominent position to the property within clear view of the road prior to occupation of the dwelling. Reason: To ensure the property can be easily identified by the public and any emergency services.


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34. Damage caused to Council infrastructure as a result of the building activities shall be rectified by the applicant at their full expense. The adjustment of any existing utility services or installation of new services is to be at the full cost of the developer. Reason: To ensure infrastructure is not damaged as a result of the development and because the nature of the proposed development may have an impact on the operation of utility services.

CARRIED As the particular item constitutes a Planning Matter, a division was called for – voting on which was as follows: For Against Cr C Price Cr A Parsons Cr D Newman Cr J Graham Cr G Quinn Cr M Scherf Cr M Schumacher

The division was declared CARRIED by 6 votes to 1.

9.18 Development Application 75/14-15 Change of Use to Place of Public Worship

REPORT FROM: DEVELOPMENT, PLANNING AND REGULATORY SERVICES Author: Tamai Davidson – Senior Planner, Tenterfield Shire Council Moved Cr J Graham Seconded Cr G Quinn

21.05/15 RESOLUTION

That Development Application 75/14-15 for the change of use of existing building to a Place of Public Worship on Lot 1 DP 748357, corner of Church and Cross Streets, Glen Innes be approved subject to conditions: PRESCRIBED CONDITIONS

1. The development must be undertaken strictly in accordance with the details

set out on the application form, any information submitted with the application and the plans submitted, as amended in red by Council, or as modified by the conditions of this Notice of Determination.

Note: Any proposal to modify the terms or conditions of this consent, whilst still maintaining substantially the same development to that approved, will require the submission of a formal application under Section 96 of the Environmental Planning and Assessment Act 1979 for Council’s consideration. If


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amendments to the design result in the development not remaining substantially the same as that approved by this consent, a new Development Application will have to be submitted to Council. Reason: To confirm and clarify the terms of Council’s approval.

2. All building work must be carried out in accordance with the provisions of the Building Code of Australia. Reason: To comply with the provisions of Clause 98 of the Environmental Planning and Assessment Regulation 2000.

GENERAL CONDITIONS

3. Prior to an Interim/Occupation Certificate being issued the owner of the

building shall furnish to the Principal Certifying Authority a final/interim Fire Safety Certificate with respect to each essential fire safety measure specified in the Fire Safety Schedule for the building to which the Certificate relates. The Certificate shall state: a) That each essential fire safety measure has been assessed by a properly

qualified person. b) That each essential fire safety measure was found, when it was assessed,

to be capable of performing to a standard not less than that required by the current Fire Safety Schedule for the building to which the certificate is issued.

Reason: To satisfy the requirements of Clause 153 of the Environmental Planning and Assessment Regulation 2000 which requires a Final Fire Safety Certificate to be issued before an Occupation Certificate can be issued and use of the building can commence.

4. The building owner shall, in every 12 month period thereafter, have the building and services inspected by a competent person and submit to Council a further certificate certifying that the provision/performance of all essential fire safety measures as listed on the attached Fire Safety Schedule. Reason: To comply with the Environmental Planning and Assessment Regulation 2000.

5. The lighting or promotional material associated with the premises is not to be of a visually intrusive nature and shall not be installed or displayed on signage associated with the development or the exterior of the premises. Reason: To protect the existing amenity of the neighbourhood.

6. Any outdoor lighting on the property shall be designed and installed in accordance with the provisions of AS4282: Control of the Obtrusive Effects of Outdoor Lighting.


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Reason: To ensure that outdoor lighting is not obtrusive to traffic or neighbouring properties.

DURING CONSTRUCTION

7. All building materials, plant and equipment is to be placed on the building site.

Building materials, plant and equipment (including water closets) are not to be placed on footpaths, roadways, public reserves etc. Reason: To ensure pedestrian and vehicular access is not restricted in public places.

ENGINEERING CONDITIONS

8. The provision of vehicle parking and manoeuvring areas within the

development is to be in accordance with AS/NZS 2890: Parking Facilities, and the following:

a) The provision of at least 15 car parking spaces on the subject land;

b) Each car parking space is to have minimum dimensions of 5.5m x 2.6m;

c) Disabled car parking spaces are to be provided as required by the Building Code of Australia;

d) All parking and manoeuvring areas are to be line-marked and sealed with a hard standing, all weather material and must be maintained in a satisfactory condition;

e) All vehicles are to enter and exit the site in a forward direction at all times;

f) Off street parking is to be encouraged by the placement of prominent signs indicating the available of parking.

Reason: To ensure on site car parking is clearly delineated for patrons to the facility.

PRIOR TO OCCUPATION

9. Occupation or use of premises for the purposes approved by this consent

shall not commence until all conditions of this consent have been complied with and the Occupation Certificate has been issued. Reason: To ensure compliance with the provisions of the Environmental Planning and Assessment Act 1979, and Council's terms of consent.

CARRIED As the particular item constitutes a Planning Matter, a division was called for – voting on which was as follows:


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For Against Cr C Price Cr D Newman Cr J Graham Cr A Parsons Cr G Quinn Cr M Scherf Cr M Schumacher

The division was declared CARRIED by 7 votes to 0.

9.19 Tourism Destination Management Plan 2016 - 2020

REPORT FROM: DEVELOPMENT, PLANNING AND REGULATORY SERVICES Author: Peter Teschner - Manager of Tourism and Events Moved Cr J Graham Seconded Cr M Schumacher

22.05/15 RESOLUTION

1. That Council approves the Tourism Destination Management Plan 2016 – 2020, attached as Annexure A to this report, to be placed on public exhibition for 21 days.

2. That Council requests the Manager of Tourism and Events to prepare a further report to Council after the exhibition period in the event of Council receiving any submissions regarding the Tourism Destination Management Plan 2016 – 2020; otherwise that the Tourism Destination Management Plan 2016 – 2020 be implemented by the Manager of Tourism and Events.

3. That once adopted, the Manager of Tourism and Events arranges for the Tourism Destination Management Plan 2016 – 2020 to be placed on Council’s website, and a copy of the Tourism Destination Management Plan 2016 – 2020 be forwarded to the Glen Innes Severn Tourist Association and Business in Glen for their information.

CARRIED

9.20 Department of Development, Planning and Regulatory Services: Monthly Reporting - April 2015

REPORT FROM: DEVELOPMENT, PLANNING AND REGULATORY SERVICES Author: Kathleen Taminiau - Administration Officer Moved Cr D Newman Seconded Cr J Graham

23.05/15 RESOLUTION


CARRIED


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9.21 Infrastructure Services: Capital Works Progress Report

REPORT FROM: INFRASTRUCTURE SERVICES Author: Keith Appleby - Director of Infrastructure Services Moved Cr M Schumacher Seconded Cr J Graham

24.05/15 RESOLUTION


CARRIED

9.22 Department of Infrastructure Services - Monthly Report - April 2015

REPORT FROM: INFRASTRUCTURE SERVICES Author: Cathi Tibbs - Personal Assistant Moved Cr G Quinn Seconded Cr D Newman

25.05/15 RESOLUTION

1. That Council notes the information in this report.

2. That Council accepts the Active Transport Program funding of $67,100, and authorises the General Manager to execute the Active Transport Agreement on behalf of Council.

3. That Council adopts the lodgement of a “Councillors’ Request for Maintenance Form” (attached as Annexure A to this report) as an appropriate method for Councillors to raise infrastructure maintenance concerns with the Director of Infrastructure Services.

CARRIED

10 CORRESPONDENCE, MINUTES, PRESS RELEASES

10.1 Correspondence and Press Releases

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Sarah Bundy - Records Supervisor Moved Cr J Graham Seconded Cr M Scherf

26.05/15 RESOLUTION


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That the information be noted. CARRIED

10.2 Minutes of Committee Meetings for Information


27.05/15 RESOLUTION


10.3 Minutes of Community Committees for Information


28.05/15 RESOLUTION


10.4 Minutes of Other Organisations for Information


29.05/15 RESOLUTION



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11 REPORTS FROM DELEGATES The following is a list of meetings recently attended by Councillors. Name of Councillor Name of Committee Date attended

Councillor Price Australian Celtic Festival Committee

Australian Standing Stones Management Board

21/4/15

22/4/15

Councillor Schumacher Minerama Committee

Open Spaces Committee

8/4/15

23/4/15

Moved Cr M Scherf Seconded Cr G Quinn

30.05/15 RESOLUTION


12 MATTERS OF AN URGENT NATURE There were no matters of an urgent nature.

13 CLOSED COUNCIL REPORTS

There were no Closed Council reports received.

The Meeting closed at 6.35pm..

Documents

Glen Innes Severn Council Meeting 28 MAY 2015 · Glen Innes Severn Council – Open Ordinary Meeting – 28 May 2015 Page 4 COMMUNITY CONSULTATION (Commenced at 5.05pm) Mr Hamish