GLEN INNES SEVERN COUNCIL BUSINESS PAPER · GLEN INNES SEVERN COUNCIL BUSINESS PAPER FOR THE COUNCIL MEETING TO BE HELD ON THURSDAY, 21 DECEMBER 2017 . COMMUNITY CONSULTATION SESSION

GLEN INNES SEVERN COUNCIL

BUSINESS PAPER

FOR THE COUNCIL MEETING

TO BE HELD ON THURSDAY,

21 DECEMBER 2017

COMMUNITY CONSULTATION SESSION GUIDELINES 1. A period of 15 minutes before the start of any official Open Council Meeting is

available for members of the Public to address the Council Meeting or submit questions either verbally or in writing, on matters INCLUDED in the Business Paper for the particular Meeting, or matters deemed by the Mayor or Chair to be relevant.

2. A member of the public will be permitted a maximum of five (5) minutes to address

the Council Meeting. An extension of time may be granted by the Mayor or Chair if deemed necessary.

3. A member of the public seeking to represent or speak on behalf of a third party

must satisfy the Council Meeting that he or she has the authority to represent or speak on behalf of the third party.

4. Members of the public wishing to address the Council Meetings are encouraged to

contact Council either by telephone (02) 6730 2316 or in person at the Town Hall office prior to 12 noon the day before the Council Meeting and register their intention to address the Council Meeting.

5. The Mayor or Chair will be guided by Section 10A(2)(a) – (i) of the Local

Government Act 1993, in not allowing members of the public during community consultation sessions to deal with or discuss or disclose any information with regards to the matters mentioned in this section and subsections of the Act.

Local Government Act 1993 Section 10A(2) (a) – (i) The matters and information are the following:

(a) personnel matters concerning particular individuals (other than councillors),

(b) the personal hardship of any resident or ratepayer,

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business,

(d) commercial information of a confidential nature that would, if disclosed:

(i) prejudice the commercial position of the person who supplied it, or

(ii) confer a commercial advantage on a competitor of the council, or

(iii) reveal a trade secret,

(e) information that would, if disclosed, prejudice the maintenance of law,

(f) matters affecting the security of the council, councillors, council staff or council property,

(g) advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege,

(h) information concerning the nature and location of a place or an item of Aboriginal significance on community land,

(i) alleged contraventions of any code of conduct requirements applicable under section 440.

Glen Innes Severn Council – Open Ordinary Meeting – 21 December 2017

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GLEN INNES SEVERN COUNCIL

Notice is herewith given of an

ORDINARY MEETING

That will be held at the Glen Innes Severn Learning Centre,

William Gardner Conference Room, Grey Street, Glen Innes on:

Thursday, 21 December 2017 at 6.00pm

ORDER OF BUSINESS

1 ACKNOWLEDGEMENT TO COUNTRY ........................................................ 4

2 OPENING BY MINISTER FROM THE FRATERNAL .................................... 4

3 APOLOGIES .................................................................................................. 4

4 DISCLOSURE OF CONFLICT OF INTERESTS / PECUNIARY AND NON-PECUNIARY INTERESTS ............................................................................. 4

5 MINUTES OF PREVIOUS ORDINARY MEETING - 23 NOVEMBER 2017 TO BE CONFIRMED...................................................................................... 4

6 MAYORAL MINUTE ...................................................................................... 4

7 NOTICE OF MOTIONS .................................................................................. 4

8 NOTICE OF MOTION OF RESCISSION ....................................................... 4

9 REPORTS ...................................................................................................... 5

9.1 Formation of a Joint Organisation (JO) ............................................. 5

9.2 Lease options for Arts North West ................................................... 12

9.3 Presentation of Financial Reports for the Year ended 30 June 2017 ..................................................................................................... 16

9.4 Review of Corporate Credit Card and Purchase Card Policy and Procedures ......................................................................................... 23

9.5 Finance Report - November 2017 ..................................................... 25

9.6 Rates and Charges Collections - November 2017 .......................... 31

9.7 Glen Innes Saleyards Advisory Committee - Election of Committee .......................................................................................... 34


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9.8 Workplace Injury Management Report - November 2017 ............... 37

9.9 Library and Learning Centre Report - November 2017 ................... 40

9.10 Department of Corporate and Community Services: Monthly Report - October and November 2017 ............................................. 45

9.11 Development Application 56/16-17 Aus Tin Mining Ltd Emmaville 54

9.12 Recreational Vehicles Signage - Town Entrances ........................ 110

9.13 Review of Floral and Other Tributes for Lawn Cemeteries Policy ................................................................................................ 114

9.14 Review of Public Cemetery Policy ................................................. 117

9.15 Department of Development, Planning and Regulatory Services: Monthly Report - November 2017 ................................................... 120

9.16 Recommendations from the Roads Consultative Committee...... 133

9.17 Infrastructure Services: Capital Works Progress Report - November 2017 ................................................................................ 136

9.18 Department of Infrastructure Services: Monthly Report - November 2017 ................................................................................ 143

10 CORRESPONDENCE, MINUTES, PRESS RELEASES ........................... 154

10.1 Correspondence and Press Releases ............................................ 154

10.2 Minutes of Council Community Committee Meetings for Information ....................................................................................... 156

10.3 Minutes of Non-Council Community Committees for Information ....................................................................................... 157

10.4 Minutes of Other Organisations for Information ........................... 158

11 REPORTS FROM DELEGATES ............................................................... 159

11.1 Reports from Delegates .................................................................. 159

12 MATTERS OF AN URGENT NATURE ...................................................... 162

13 CLOSED COUNCIL REPORTS ................................................................. 163

13.1 Proposed Industrial Development - Lot 1 DP 500396 Dumaresq Street Glen Innes ............................................................................. 164

Hein Basson General Manager


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Council Meeting Date: 4th Thursday of the month commencing at 6.00pm.

Matters determined by Ordinary meetings will include all those non-delegable functions identified in Section 377 of the Local Government Act as follows:

“the appointment of a general manager the making of a rate a determination under section 549 as to the levying of a rate the making of a charge the fixing of a fee the borrowing of money the voting of money for expenditure on its works, services or operations the compulsory acquisition, purchase, sale, exchange or surrender of any land or other property (but not

including the sale of items of plant or equipment) the acceptance of tenders which are required under this Act to be invited by the council the adoption of a management plan under section 406 the adoption of a financial statement included in an annual financial report a decision to classify or reclassify public land under Division 1 of Part 2 of Chapter 6 the fixing of an amount or rate for the carrying out by the council of work on private land the decision to carry out work on private land for an amount that is less than the amount or rate fixed by the

council for the carrying out of any such work the review of a determination made by the council, and not by a delegate of the council, of an application for

approval or an application that may be reviewed under section 82A of the Environmental Planning and Assessment Act 1979

the power of the council to authorise the use of reasonable force for the purpose of gaining entry to premises under section 194

a decision under section 356 to contribute money or otherwise grant financial assistance to persons the making of an application, or the giving of a notice, to the Governor or Minister this power of delegation any function under this or any other Act that is expressly required to be exercised by resolution of the council.”

Other matters and functions determined by Ordinary Council Meetings will include:

Notices of Motion Notices of Motion of Rescission Council Elections, Polls, Constitutional Referendums and Public Hearings/Inquiries Ministerial Committees and Inquiries Mayor and Councillors Annual Fees Payment of Expenses and Provision of Facilities to Mayor and Councillors Local Government Remuneration Tribunal Local Government Boundaries NSW Ombudsman Administrative Decisions Tribunal Delegation of Functions by the Minister Delegation of Functions to General Manager and Committees Organisation Structure Code of Conduct Code of Meeting Practice Honesty and Disclosure of Interests Access to Information Protection of Privacy Enforcement Functions (statutory breaches/prosecutions/recovery of rates) Dispute Resolution Council Land and Property Development Annual Financial Reports, Auditors Reports, Annual Reports and Statement of the Environment Reports Performance of the General Manager Equal Employment Opportunity Powers of Entry Liability and Insurance Membership of Organisations Any matter or function not within the delegable function of Committees Matters referred from Committees for determination

Membership: Full Council - 7 Councillors.

Quorum: 4 members

Chairperson: The Mayor

Deputy Chairperson: The Deputy Mayor

http://www.legislation.nsw.gov.au/summarize/inforce/s/1/?xref=RecordType%3DACTTOC%20AND%20Year%3D1979%20AND%20Actno%3D203&nohits=y

http://www.legislation.nsw.gov.au/summarize/inforce/s/1/?xref=RecordType%3DACTTOC%20AND%20Year%3D1979%20AND%20Actno%3D203&nohits=y


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1 ACKNOWLEDGEMENT TO COUNTRY “I acknowledge the Ngoorabul people as the traditional custodians of this land and pay my respect to the Elders both past and present. I also extend that respect to Aboriginal people here today.”

2 OPENING BY MINISTER FROM THE FRATERNAL

3 APOLOGIES

4 DISCLOSURE OF CONFLICT OF INTERESTS / PECUNIARY AND NON-PECUNIARY INTERESTS

5 MINUTES OF PREVIOUS ORDINARY MEETING - 23 NOVEMBER 2017 TO BE CONFIRMED

6 MAYORAL MINUTE

7 NOTICE OF MOTIONS

8 NOTICE OF MOTION OF RESCISSION


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9 REPORTS

9.1 Formation of a Joint Organisation (JO) REPORT FROM: GENERAL MANAGER’S OFFICE Author: Hein Basson - General Manager ANNEXURES Annexure A OLG Information Pack Annexure B JO Nomination

ECM INDXES Subject Index: GOVERNMENT RELATIONS: Local and Regional Customer Index: New England Group of Councils PURPOSE The purpose of this report is for Council to consider becoming a part of a Joint Organisation (JO) with other Councils within the New England North West regional planning region. EXECUTIVE SUMMARY The NSW Parliament has recently passed the Local Government Amendment (Regional Joint Organisations) Bill 2017. This legislation allows for Councils to voluntarily join new JOs to strengthen regional coordination and improve the delivery of important infrastructure and services for communities through regional strategic planning, collaboration and shared leadership and advocacy. The NSW Government will provide seed funding of up to $3.3 million to support Councils choosing to become a member of a new JO. Funding for each JO will be based on the number of Councils that choose to form a JO, with maximum funding provided to regions where all Councils in a region choose to be members of the new regional body. It is difficult, if not impossible to gauge the amount that would be made available to individual JOs as it is impossible to guess how many JOs will be approved for implementation. However, it should be in the order of $150,000 to $300,000 for each individual JO. The Office of Local Government (OLG) has circulated an information pack to assist Councils in considering to form a JO. The following resources are included in the pack and are attached as Annexure A relating to this report:

Guidance information on how to submit a nomination to form a JO;

Frequently Asked Questions;

Office of Local Government contacts for support. The introduction of voluntary JOs was discussed at the New England Group of Council’s (NEGOC) meeting that was held on 24 November 2017. The Board resolved to confirm the general feeling expressed by its members for a New England Joint Organisation to be established more or less along the lines of the current membership, but dependent upon and respectful of individual member Councils’ decisions in this regard.


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Councils that are interested in becoming a member of a JO have been invited to submit their nomination to the Minister for Local Government by 28 February 2018, which needs to include a resolution of Council in relation to joining a JO. The Council resolutions are a critical input into the process of getting JO areas recommended to the Governor by the Minister. It is important that these resolutions align for groups of Councils that wish to form a JO. The OLG has provided suggested wording for a JO Resolution, and this wording forms the basis of the recommendation to this report. While Councils can choose not to become a member of a JO, the Government strongly encourages all Councils in regional NSW to consider the benefits and opportunities offered by JOs, including investment opportunities that are delivered through the JO. Considering the benefits and disadvantages mentioned in the body of the report, it may be prudent for Council to participate as a member of the New England JO. Given the political environment that Council has to function within, the identified benefits may well outweigh the disadvantages. BACKGROUND The NSW Parliament has recently passed the Local Government Amendment (Regional Joint Organisations) Bill 2017. This legislation allows for Councils to voluntarily join new JOs to strengthen regional coordination and improve the delivery of important infrastructure and services for communities through regional strategic planning, collaboration and shared leadership and advocacy. (a) Relevance to Integrated Planning and Reporting Framework

This item links to Council’s Delivery Program action STC 2.1.10 ‘Strengthen working relationships and cooperation with neighbouring councils by understanding opportunities associated with the proposed New England Joint Organisation (NEJO) in terms of (1) Regional Strategic Planning and Priority Setting, (2) Intergovernmental Collaboration, and (3) Regional Leadership, and potentially (4) Strategic Capacity Building, (5) Shared Service Delivery and (6) Other Functions’. This item also links to Council’s Delivery Program action STC 2.1.11 ‘Strengthen working relationships and cooperation with neighbouring councils by maintaining and nurturing relationships with State and Federal Government agencies, NEGOC/NEJO member councils, and Northern Inland Regional Development Australia (RDANI)’.

(b) Financial Considerations The NSW Government will provide seed funding of up to $3.3 million to support Councils choosing to become a member of a new JO. Funding for each JO will be based on the number of Councils that choose to form a JO, with maximum funding provided to regions where all Councils in a region choose to be members of the new regional body. It is difficult, if not impossible to gauge the amount that would be made available to individual JOs as it is impossible to guess how many JOs will be approved for implementation. However, it should be in the order of $150,000 to $300,000 for each individual JO. There is no commitment from the State Government to fund the ongoing operational costs of JOs; meaning that member Councils will have to make annual contributions into the future to cater for these costs. Depending on how


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many days an Executive Officer is engaged, the number of members to the New England JO and the extent of projects that the JO gets involved in, individual participating Councils’ contributions could range between $15,000 and $30,000 per annum for the first number of years (after the seed funding had been exhausted). Council’s insurer, Statewide Mutual, has advised that should their members choose to participate in the creation of a JO, the Scheme will be able to provide Public Liability, Professional Indemnity, Councillors and Officers Liability and Crime cover to those organisations for no additional contributions; therefore, existing policies held by individual Councils will provide protection for the Mayor and General Manager serving on the JO. Further, given that the role of a JO is “Council related activities” and that low risks are associated with the performance of these activities, Statewide has decided not to seek a premium for providing insurance coverage to a JO – irrespective of the number of employees of the JO.

COMMENTARY Following the recent passage by the NSW Parliament of the Local Government Amendment (Regional Joint Organisations) Bill 2017, the OLG has circulated an information pack to assist Councils in considering to form a JO. The following resources are included in the pack and are attached as Annexure A relating to this report:

Guidance information on how to submit a nomination to form a JO;

Frequently Asked Questions;

Office of Local Government contacts for support. The introduction of voluntary JOs was discussed at the New England Group of Council’s (NEGOC) meeting that was held on 24 November 2017. Mr Chris Presland, Director of Reform Implementation of the NSW OLG, provided a brief overview of the recent developments in relation to the implementation of JOs and provided members with an opportunity to ask questions. The Board resolved to confirm the general feeling expressed by its members for a New England Joint Organisation to be established more or less along the lines of the current membership, but dependent upon and respectful of individual member Councils’ decisions in this regard. Councils that are interested in becoming a member of a JO have been invited to submit their nomination to the Minister for Local Government by 28 February 2018, which needs to include a resolution of Council in relation to joining a JO. The Council resolutions are a critical input into the process of getting JO areas recommended to the Governor by the Minister. It is important that these resolutions align for groups of Councils that wish to form a JO. The Minister must wait at least 28 days after the resolution has been made by Council before recommending the JO to the Governor. The resolution must be worded in a way that will allow for any changes in proposed membership that could potentially occur within the 28 days without compromising the ability of the remaining Councils to still form the JO. The OLG has provided suggested wording for a JO Resolution, and this wording forms the basis of the recommendation to this report.


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While Council’s can determine their own regional boundaries, the NSW Government will only support the creation of JOs within existing State planning regions and in regional NSW. To this end, Council forms a part of the New England North West planning region which is made up of the following Councils: Armidale Regional, Glen Innes Severn, Gunnedah Shire, Gwydir Shire, Inverell Shire, Liverpool Plains Shire, Moree Plains Shire, Narrabri Shire, Tamworth Regional, Tenterfield Shire, Uralla Shire and Walcha Shire. Further, it is recommended that JO boundaries should:

Align with, or ‘nest’ within one of the State’s planning regions;

Demonstrate a clear community of interest between member Councils and regions;

Not adversely impact on other Councils or JOs, for example, leaving too few Councils to form a JO;

Be based around a strong regional centre or centres;

Be of an appropriate size to partner with State, Commonwealth and other partners;

Be consistent with previous Government decisions. It is suggested that the proposed JO for the New England region, as resolved by the NEGOC-Board to be established more or less along the lines of the current membership, would meet all of the above criteria. Such a JO will consist of the following members: Armidale Regional, Glen Innes Severn, Gwydir Shire, Inverell Shire, Moree Plains Shire, Tenterfield Shire and Uralla Shire Council. It needs to be mentioned that Gwydir and Uralla Shire Councils were not able to provide their full commitment to the NEGOC-Board at the meeting held on 24 November 2017 in Inverell. Therefore, there is a possibility that their Councils may decide not to form a part of the New England JO, but for them to join the Namoi JO. Even if this is the case, it will still leave an adequate number of member Councils within the New England region to form a viable JO which would meet the above-mentioned criteria. The OLG is now encouraging Councils to open discussions with their neighbours as soon as possible, and is offering support to Councils through the nomination process. The OLG will work with JOs to support their establishment and ensure they have the necessary systems and governance in place for the JO to deliver results for regional communities. The OLG and the Department of Premier and Cabinet will foster collaboration between JOs and State agencies to identify and act on opportunities to benefit regional communities. While Councils can choose not to become a member of a JO, the Government strongly encourages all Councils in regional NSW to consider the benefits and opportunities offered by JOs, including investment opportunities that are delivered through the JO. Within the New England region no Council, with potentially the exception of the Glen Innes Severn Council, has indicated that it will possibly not participate within a JO-structure. As far as could be determined, all Councils have made commitments to align themselves with either the New England or Namoi JOs. As the option of not participating in a JO was mentioned at the November 2017 Ordinary Council Meeting, it was deemed helpful to develop a short list of benefits and disadvantages to assist Council in its decision making.


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Benefits:

1. Ability to participate in regional strategic planning and priority setting.

2. Ability to have a strong regional voice for lobbying and advocating purposes.

3. Ability to be present within a forum for intergovernmental collaboration within the region.

4. Ability to exercise and participate in strong regional leadership.

5. Ability to participate in regional initiatives which may result in more efficient service delivery.

6. Ability to build strong relationships and cooperation with neighbouring and other Councils within the region.

7. To be seen by the State Government, specifically the OLG, as a cooperative partner.

8. Not to be isolated as potentially the only Council within the region not to participate within a JO-structure.

Disadvantages:

1. To be isolated as potentially the only Council within the region not to participate within a JO-structure, and the associated negative outcomes such isolation will bring about (basically the reverse of the first six (6) benefits listed above).

2. The negative perception such a decision will create with the State Government (OLG); to be seen as a non-cooperative partner.

3. Participation in the creation of a perceived fourth tier of Government.

4. Ongoing additional workload for the Mayor and General Manager, with no additional compensation for elected representatives (who already are arguably not compensated adequately for their roles).

5. An ongoing annual financial commitment to cover the operational costs of the JO (including the remuneration package of an Executive Officer and the cost of particular projects the JO pursues).

Based on the above, it may be prudent for Council to be seen as a cooperative partner by neighbouring Councils and the OLG, and for Council to participate as a member of the New England JO. Given the political environment that Council has to function within, the opinion is held that the identified benefits will outweigh the disadvantages. The recommendation has therefore been framed in such a way. (a) Governance/Policy Implications

The New England Group of Council’s (NEGOC) was resurrected with the view of facilitating the implementation of JOs, as it is foreseen that its structure and objectives would be similar to that of a JO. However, an Executive Officer will have to be appointed by the JO to ensure its successful operation into the future. The current membership of this organisation consists of the following Councils: Armidale Regional, Glen Innes Severn, Gwydir Shire, Inverell Shire, Moree Plains Shire, Tenterfield Shire, and Uralla Shire.

(b) Legal Implications The enabling legislation (the Local Government Amendment (Regional Joint Organisations) Bill 2017) for the establishment of JOs has been passed by


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Parliament and is in the process of being implemented, with a view of having JOs starting to function in July 2018.

(c) Social Implications There are no social implications arising from this report.

(d) Environmental Implications There are no environmental implications arising from this report.

(e) Economic/Asset Management Implications There are no economic or asset management implications arising from this report.

CONCLUSION The NSW Government has introduced legislation to allow Councils in regional NSW to voluntarily join JOs. The OLG has circulated an information pack to assist Councils in considering to form a JO, and this information is attached as Annexure A relating to this report. The introduction of voluntary JOs was discussed at the New England Group of Council’s (NEGOC) meeting that was held on 24 November 2017 where the Board resolved to confirm the general feeling expressed by its members for a New England Joint Organisation to be established more or less along the lines of the current membership, but dependent upon and respectful of individual member Councils’ decisions in this regard. Considering the benefits and disadvantages mentioned in the body of the report, it may be prudent for Council to participate as a member of the New England JO. Given the political environment that Council has to function within, the identified benefits may well outweigh the disadvantages.

RECOMMENDATION

That in accordance with Part 7 of Chapter 12 of the Local Government Act 1993 (Act), the Glen Innes Severn Council (Council) resolves:

1. That the Council informs the Minister for Local Government (Minister) of the Council’s endorsement of the Minister recommending to the Governor the establishment of a Joint Organisation (Joint Organisation) in accordance with this resolution.

2. To approve the inclusion of the Council’s area in the Joint Organisation’s area.

3. That the Joint Organisation be established to cover the Council’s area and any one or more of the following Council areas:

a) Armidale Regional Council;

b) Glen Innes Severn Council;

c) Gwydir Shire Council;

d) Inverell Shire Council;

e) Moree Plains Shire Council;


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f) Tenterfield Shire Council;

g) Uralla Shire Council.

4. That before 28 February 2018, the General Manager provides the Minister with a copy of this resolution including the date on which Council made this resolution.

5. That, on expiry of a period of 28 days from the making of this resolution, the General Manager informs the Minister that this resolution has not been rescinded.

6. That Council’s preferred name for the proposed Joint Organisation is the “New England Joint Organisation”.


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9.2 Lease options for Arts North West REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Anna Watt - Director of Corporate and Community Services ANNEXURES There are no annexures to this report.

ECM INDEXES Subject Index: GOVERNMENT RELATIONS: Local and Regional Customer Index: Arts North West PURPOSE The purpose of this report is to request Council’s support to complete maintenance and repairs on the former Baby Health Clinic building in King Edward Park with the intention of offering a lease of this building to Arts North West Incorporated for its Head Office. BACKGROUND Arts North West Incorporated (ANW) was established in 1996 as a Regional Arts Development Program, and established as an independent Regional Arts Board for the New England North West region of NSW in 1997. ANW is a not-for-profit incorporated association and charitable institution. The role of ANW is to facilitate and deliver arts and cultural development in the region.

Since being established the ANW headquarters has been located in Glen Innes as they have leased from Council, the premises at the Glen Innes Visitor Information Centre, Level one (1), 152 Church Street. The ANW lease of this office space is due to expire on 30 June 2018, therefore they have started looking at options for post this date. The annual rental revenue to be received by Council during 2016/17 amounts to $11,075.46 exclusive of GST. The annual rental has been increasing by the Consumer Price Index each year. Minor maintenance of this space is the responsibility of ANW. The rental received by ANW goes towards contributing for the annual depreciation of the Visitor Information Centre building. The crucial partners of ANW include:

Arts NSW;

The Australian Government Office for the Arts Indigenous Cultural Support funding;

Eleven Local Government Areas (LGA):

o Armidale Regional;

o Glen Innes Severn;

o Gunnedah Shire;

o Gwydir Shire;

o Liverpool Plains Shire;

o Moree Plains Shire;

o Narrabri Shire;

o Tamworth Regional;


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o Tenterfield Shire;

o Uralla Shire;

o Walcha Shire.

The Head Office of ANW could be located in any of the above LGA’s. Although a small organisation, ANW has a very large and diverse regional brief. Its core business includes a multitude of day to day enquiries, providing immediate and quality advice, information and professional support to artists and organisations, as well as the research, promotion and advocacy it oversees in partnerships with various stakeholders. As per the ANW Board Meeting minutes dated 27 November 2017, ANW will have the following staff positions in its structure from 1 January 2018:

Executive Director (full time) currently based in Armidale;

Communications Officer (4 days/week) currently based in Glen Innes;

Administration Officer (mornings only) currently casually filled until July 2018, based in Glen Innes;

Touring Coordinator (part time) based remotely;

Finance Officer (6 hours) currently based in Glen Innes. Further, it was noted in the Minutes that recruitment for the Office administration position is dependent on whether ANW moves office location, as accommodation offers have been made by both Glen Innes Severn Council and Tamworth Regional Council. ANW offers Disability Arts programs and sometimes finds that being located on level one (1) makes it difficult for artists and visitors with a disability to access the current office. An offer to lease the former Baby Health Clinic building in King Edward Park has been made to ANW as a suitable office space advising that Council would need to do some refurbishment prior to ANW moving in, and that it would be available for minimal or no rent, however, Council would require a guarantee that ANW would stay in Glen Innes for at least three (3) years if this arrangement was to proceed. Council’s Manager of Regulatory & Planning Services has inspected the former Baby Health Clinic building and estimates internal and external maintenance and repairs to get the building up to standard to be between $20,000 and $23,000. Funds are available in the annual building maintenance fund to complete this this financial year. (a) Relevance to Integrated Planning and Reporting Framework

This report has no relevance to the Integrated Planning and Reporting Framework.

(b) Financial Considerations The internal and external maintenance and repairs to get the former Baby Health Clinic building up to standard are estimated to be between $20,000 and $23,000. Funds are available in the annual building maintenance fund to complete this work this financial year.


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COMMENTARY Having the ANW office located in Glen Innes has many positive impacts on the Glen Innes community. The majority of ANW staff are located in Glen Innes, the ANW marketing usually has Glen Innes identified as the Head Office and staff meetings with other agencies brings visitors to Glen Innes who require accommodation and meals. The ANW Annual General Meeting (AGM) is held in Glen Innes each year and various arts and cultural organisations attend. The afternoon prior to the AGM a Board Meeting is held, after which the attendees have a meal out and spend the night in Glen Innes to attend the AGM the following day. Council acknowledges the difficulty for people with a disability accessing level one (1) of the current ANW office; however, the cost of installing a lift is prohibitive. As Council wishes to continue its partnership with ANW in having its Head Office located in Glen Innes, the former Baby Health Clinic building in King Edward Park has been offered as a suitable relocation option. This would in turn make the premises at the Glen Innes Visitor Information Centre, Level one (1), 152 Church Street available for leasing at commercial rates, higher than those previously charged to ANW. (a) Governance/Policy Implications

There are no governance or policy implications arising from this report.

(b) Legal Implications There are no legal implications arising from this report.

(c) Social Implications As Council is a contributing LGA, all persons living within our LGA are eligible to receive and use the services provided by ANW. The Head Office of ANW could be located in any of the contributing LGA’s.


(e) Economic/Asset Management Implications The former Baby Health Clinic building in King Edward Park has not had any substantial maintenance or repairs completed in some time and therefore will need work completed prior to it being leased out for office space.

CONCLUSION As Council wishes to continue its partnership with ANW in having its Head Office located in Glen Innes, the former Baby Health Clinic building in King Edward Park has been offered as an alternative location that will be accessible to people with a disability. Council’s Director of Corporate and Community Services has offered to do some refurbishment prior to ANW moving in, and that the building would be available for minimal, or no, rent. However, Council would require a guarantee that ANW would stay in Glen Innes for at least three (3) years if this arrangement was to proceed.

RECOMMENDATION

1. That Council requests the Chief Financial Officer to negotiate a lease of the former Baby Health Clinic building in King Edward Park with Arts


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North West Incorporated for minimal or no rent, for a period of at least three (3) years from 1 July 2018.

2. That Council requests the Director of Corporate and Community Services to engage a contractor to oversee the internal and external maintenance and repairs necessary to bring the former Baby Health Clinic building in King Edward Park up to a standard to be leased for office space, if the lease in dot point one (1) above is entered into.

3. That Council requests the Director of Development, Planning & Regulatory Services to externally advise a lease for the premises at the Glen Innes Visitor Information Centre, Level One (1), 152 Church Street, if the lease in dot point one (1) above is entered into.


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9.3 Presentation of Financial Reports for the Year ended 30 June 2017

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Paul Della - Chief Financial Officer ANNEXURES The Financial Reports will be distributed under separate cover.

ECM INDEXES Subject Index: FINANCIAL MANAGEMENT: Financial Reporting PURPOSE The purpose of this report is to present to Council the audited Financial Statements for the year ended 30 June 2017, in accordance with the provisions of Section 418 of the Local Government Act 1993. BACKGROUND The Local Government Act 1993 contains specific requirements to be followed in relation to the presentation of Council’s statutory Financial Statements. In summary the procedures are listed below: 1. The prepared Financial Statements are required to contain certificates to be

signed in accordance with a resolution of Council. Council authorised the signing of the certificates by Resolution 6.10/17 at the Ordinary Meeting held on 26 October 2017.

2. The Financial Statements and certificates referred to in item one (1) are then referred to Council’s Auditor.

3. As soon as practical after receiving the Auditor’s Report, Council must forward a copy of the audited Financial Statements to the Office of Local Government (OLG). These documents will be forwarded as soon as the final papers are received.

4. A public notice must be provided of Council’s intention to present its audited Financial Statements. Council provided a public notice which was published in in the Glen Innes Examiner on 14 December.

5. Anyone can make written submissions to Council regarding its audited Financial Statements or Auditor’s Reports for a period of 7 (seven) days after the reports have been presented to Council.

(a) Relevance to Integrated Planning and Reporting Framework

The Financial Statements form part of Council’s Annual Report which is a requirement of the Integrated Planning and Reporting Framework. This item links to Council’s Delivery Program Objective STC 1.2.1 ‘Provide clear messaging of Council's achievements, strategic objectives and actions.

(b) Financial Considerations Please refer to the commentary section below.


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COMMENTARY According to the Auditor’s Report, Council’s accounting records have been kept in accordance with relevant legislation and accounting policies. A summary of the key figures are listed as follows: Overall / General Fund The Income Statement identifies a profit of $4.847M; compared with the budgeted profit as at the third Quarterly Budget Review for 2016/17 of $3.496M (profit in 2015/16 Financial Year was $1.508M). Council’s operating position excluding capital income and capital contributions is also favourable, with an operating position after these items of $3.719M ($994K in 2015/16). The higher than anticipated result is due to Council receiving half ($1.921M) of the 2017/18 Financial Assistance Grant in advance, in late June 2017. It is a requirement under the accounting standards that this payment be treated as income in the year in which it is received. This has affected all Councils throughout New South Wales (and indeed Australia). While to our mind it “distorts” the figures, as it makes the profit look higher than it really is, on the plus side, receiving it early means that Council can earn some extra interest on these funds.

After deducting the Financial Assistance Grant funds received in advance from the profit figure, the “underlying” profit figure is $2.926M. This is lower than the projected profit figure as at the third Quarterly Budget Review due to year end accounting adjustments such as:

1) A loss on the disposal of plant and equipment (refer to note five (5) of the Financial Statements) of $225,000 ($776,000 in 2015/16). The Chief Financial Officer has indicated that while this is an improvement on the previous year, it is a requirement that the potential gain or loss on sale be a key consideration prior to the disposal of any assets into the future; and

2) The recording of funds received in advance for Life Choices - Support Services consumers as a liability instead of income. This amount will become income once the services are provided. At the time of doing the third Quarterly Budget Review this was difficult to determine, as it gets resolved at year end.

At its Ordinary Meeting held on 23 May 2013, Council resolved (Resolution 5.05/13) to request the Director of Corporate and Community Services, when reviewing the Long Term Financial Plan later that calendar year, to aim for Council to achieve an operating surplus within in the next three (3) years. It should be noted that this outcome was achieved in 2014/15, 2015/16 and now 2016/17. The graphs later in this report provide further highlights, but worthy of note are the following improvements:

Operating Performance Ratio 12.84% (6.76% in 2015/16);

Debt Service Cover Ratio 4.30x (3.41x in 2015/16);

Unrestricted Current Ratio 5.20x (3.36x in 2015/16). Water Fund The Water Fund achieved a Surplus from Continuing Operations including Capital Income of $340,000 ($268,000 in 2015/16). However, the 2015/16 figure included


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$282K in Capital Grants compared with $42,000 in 2015/16. After excluding Capital Income the Water Fund result was a Surplus of $298,000 (-$14,000 in 2015/16). The Debt Guarantee Fee paid to Council’s General Fund was $71,000 ($65,000 in 2015/16). The Water Supply business complies with the NSW Best Practice requirements. A dividend can be paid to the General Fund on the basis of these results of approximately $108,000. Sewer Fund The Sewer Fund achieved a Surplus from Continuing Operations including capital income of $358,000 ($327,000 in 2015/16). After excluding Capital Income, the Surplus was $337,000 ($309,000 in 2015/16). The Sewer Business continues to be profitable and a dividend of $123,000 can potentially be paid to the General Fund in 2016/17 on top of the $49,000 Debt Guarantee Fee paid to the General Fund ($49,000 in 2014/15). The Sewer business also meets the requirements of NSW Best Practice Guidelines. Glen Innes Aggregates The Quarry achieved a Surplus from Continuing Operations including Capital Income of $683,000 ($388,000 in 2015/16). After excluding Capital Income, the Surplus was $683,000 ($384,000 in 2015/16).

Position by Fund

(Excluding Capital Income)

Glen Innes Water Sewer General

Aggregates Fund Fund Fund

$'000 2017 2017 2017 2017

Operating Revenue 4,133 2,148 1,589 22,844 Operating Expenditure 3,450 1,850 1,252 20,443

Operating Position (Profit) 683 298 337 2,401

Council’s financial performance can also be seen in the following graphs of the operating financial ratios:


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Benchmark: ――― Minimum >=60.00% Ratio achieves benchmark

Source for benchmark: Code of Accounting Practice and Financial Reporting #25 Ratio is outside benchmark

Council improved upon this ratio again in

2016/17. It should be noted that Council

meets the rural version of this ratio (which

includes Financial Assistance Grants).

2016/17 ratio 58.70%

This ratio measures

f iscal f lexibility. It is

the degree of

reliance on external

funding sources

such as operating

grants and

contributions.

Purpose of own

source operating

revenue ratio

Commentary on 2016/17 result

57% 56% 58% 59%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

2014 2015 2016 2017

Ra

tio

%

2. Own source operating revenue ratio


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As well as in the following graphs of the capital financial ratios:

Benchmark: ――― 100.00% Ratio achieves benchmark


Purpose of asset

renewals ratio


2016/17 Ratio 96.98%

Significant projects were budgeted to

achieve an infrastructure ratio greater than

100% however, due to an excessively wet

year that diverted resources into

maintenance, some projects being

completed under budget and also some

capital projects being deferred resulted in

a ratio less than 100%.

To assess the rate at

w hich these assets

are being renew ed

relative to the rate at

w hich they are

depreciating.

133%145%

88% 97%

0%

20%

40%

60%

80%

100%

120%

140%

160%

2014 2015 2016 2017

Ra

tio

%

1. Infrastructure renewals ratio


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The infrastructure renewal ratio was not met in the 2016/17 financial year due to several factors. It was an excessively wet year, which therefore meant Council had to divert resources from capital projects into maintenance and repairs. A number of the capital projects completed came in under budget; which is pleasing to report, however, has a negative impact on the infrastructure renewal ratio. Some capital projects were deferred from the 2016/17 program, which also have an undesirable impact on the ratio. It should be noted that if Work in Progress was able to be included in the calculation of the Infrastructure Renewal Ratio, this benchmark would have been met. A representative of Council’s auditors, Crowe Horwath, and a representative from the Audit Office of New South Wales, have confirmed their presence at the December Council Meeting in order to provide an overview of Council’s financial position and to answer any questions that Councillors may have in regards to its set of Financial Reports. (a) Governance/Policy Implications




Benchmark: ――― 2.00% Ratio achieves benchmark


This ratio show s

w hat proportion the

backlog is against

the total value

of a Council’s

infrastructure.


2016/17 Ratio 10.86%

Council improved on in this area in

2016/2017 but realistically still has a long

way to go to address the backlog.

Purpose of

infrastructure

backlog ratio

12.1%

15.3%

12.1%10.9%

0.0%

2.0%

4.0%

6.0%

8.0%

10.0%

12.0%

14.0%

16.0%

18.0%

2014 2015 2016 2017

Ra

tio

%2. Infrastructure backlog ratio


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(d) Environmental Implications

There are no environmental implications arising from this report.

(e) Economic/Asset Management Implications Council’s Net Operating Result from Continuing Operations resulted in a surplus of $4.847M as at 30 June 2017.

CONCLUSION Council’s Financial Statements and Key Performance Indicators for the year ended 30 June 2017 reveal that Council’s financial position continues to be strong. This is highlighted by the various operating and capital ratios highlighted in the body of this report. Council is considered to currently be in a sound and stable financial position and is a standalone Council that is “Fit for the Future”. All bar two (2) of the indicators are better than the accepted industry benchmarks. However, Council should continue to find additional untied revenue sources to address the infrastructure renewal ratios.

RECOMMENDATION

That Council notes the audited Annual Financial Statements for the year ended 30 June 2017, attached as an Annexure to this report, distributed under separate cover.


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9.4 Review of Corporate Credit Card and Purchase Card Policy and Procedures

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Donna McAllister - Management Accountant ANNEXURES Annexure A Corporate Credit Card Policy Annexure B Corporate Credit Card Procedures Annexure C Purchase Card Procedures

ECM INDEXES Subject Index: CORPORATE MANAGEMENT: Policy FINANCIAL MANAGEMENT: Policy PURPOSE The purpose of this report is to present Council with the reviewed Corporate Credit Card and Purchase Card Policy for adoption, and the Corporate Credit Card Procedures and Purchase Card Procedures for information. (Please refer to the Annexures relating to this report). BACKGROUND Council’s Corporate Credit Card Policy, and associated procedures were last adopted by Council on 26 June 2014 and are due for review. The documents have recently been reviewed in consultation with relevant staff. (a) Relevance to Integrated Planning and Reporting Framework

This item links to Council’s Delivery Program Objective STC 2.1.1 ‘Continue to be a financially sustainable and independent Council.

(b) Financial Considerations The use of Corporate Credit Cards and Purchase Cards provides efficiencies in the purchase of goods and services and also encourages staff to buy locally.

COMMENTARY The Corporate Credit Card Policy and associated procedures have been reviewed and updated to reflect changes since Council adopted the current version. Minor changes have been made to the Policy, which include:

A title change to reflect a change from the position of Manager of Finance to the Chief Financial Officer;

A change to the name of the Policy, from the Corporate Credit Card Policy to the Corporate Credit and Purchase Card Policy;

Updating the variation and review period to every three (3) years in line with other policies.

Changes to the Procedures documents, in addition to the above changes, include:


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Indicating that each individual corporate credit or purchase card limit, will vary depending on the cardholder’s responsibilities and position description and must be strictly adhered to with no over-expenditure being incurred; and

Noting that the purchase card limit shall not exceed the set monthly limit whilst ensuring adherence to a transaction limit of $200 per purchase.

(a) Governance/Policy Implications

Once adopted by Council, the revised Corporate Credit and Purchase Card Policy will become policy of Council.

(b) Legal Implications Staff are expected to comply with these procedures. Failure to do so may result in disciplinary action.




(e) Economic/Asset Management Implications There are no economic or asset management implications arising from this report.

CONCLUSION Council’s Corporate Credit Card Policy and associated Procedures have been reviewed to include changes that have occurred since they were last adopted, and in consultation with relevant staff. The changes to the documents are minor in nature and have been highlighted in red in the annexures attached to this report.

RECOMMENDATION

1. That Council adopts the Corporate Credit Card and Purchase Card Policy as attached as Annexure A to this report.

2. That Council notes the Corporate Credit Card Procedures as attached as Annexure B relating to this report, and the Purchase Card Procedures attached as Annexure C relating to this report.

3. That the Chief Financial Officer communicates the Corporate Credit Card and Purchase Card Policy to applicable new staff prior to issuing them with a Credit or Purchase Card.


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9.5 Finance Report - November 2017 REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Paul Della - Chief Financial Officer ANNEXURES There are no annexures to this report.

ECM INDEXES Subject Index: FINANCIAL MANAGEMENT: Financial Report PURPOSE The purpose of this report is to provide Council with a reconciliation of investments and bank loans as at 30 November 2017 BACKGROUND The Local Government Act 1993 states the following: Section 621 - When and for what may a Council borrow? A Council may borrow at any time for any purpose allowed under this Act. Section 622 - What form may a Council borrowing take? A Council may borrow by way of overdraft or loan or by any other means approved by the Minister. Section 624 - Are there any restrictions on a Council borrowing? The Minister, may from time to time, impose limitations or restrictions on borrowings by a particular Council or Councils generally despite the other provisions of this Part. Section 625 - How may Councils invest? (1) A Council may invest money that is not, for the time being, required by the

Council for any other purpose. (2) Money may be invested only in a form of investment notified by order of the

Minister published in the Gazette. Note: See Gazettes No. 152 of 24.11.2000, p 12041; No. 94 of 29.7.2005, p 3977; No. 97 of 15.8.2008, p 7638; No. 160 of 24.12.2008, p 13140 and No. 14 of 11.02.2011, pp 597 to 598. (3) An order of the Minister notifying a form of investment for the purposes of this

section must not be made without the approval of the Treasurer. (4) The acquisition, in accordance with section 358, of a controlling interest in a corporation or an entity within the meaning of that section is not an investment for the purposes of this section. (a) Relevance to Integrated Planning and Reporting Framework

This item links to Council’s Delivery Program Objective STC 2.1 ‘Continue to be a financially sustainable and independent Council.


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Part of the information in this report is also related to Council’s Strategic Financial Objective number nine (9). Financial Objective nine (9) states the following: “To maximise returns on Council's investments, without increasing Council's investment risk above acceptable levels. How: Council reports to the community on a monthly basis of funds invested and what institutions are holding these investments. In addition, Council’s Investment Policy is reviewed at least every two (2) years or when required.”

(b) Financial Considerations The application of restricted funds and trust funds are limited to a particular purpose and must be set aside for that purpose. Therefore, they may not be available to meet certain obligations and this should be kept in mind when determining the short-term liquidity of Council. Investments are made on terms under 12 months. For this reason, the interest rate will vary in accordance with the prevailing interest rate. This may expose Council to fluctuations in short-term interest rates, but should improve liquidity due to the structured availability of these invested funds.

COMMENTARY MAYORAL DISCRETIONARY FUND: Budget $ 3,000.00

Actual Expenditure as at 1 November 2017 $ 1,250.00 Expenditure for November 2017 $ 250.00 __________________________________________________________________ Actual Expenditure as at 30 November 2017 $1,500.00

INVESTMENT INTEREST:

Interest received for year to 30 November 2017 $ 210,461.15

Cash Book Reconciliation:

Balance as per Cash Book as at 1 November 2017 $ 3,048,776.50

Receipts for November $ 4,332,317.44

Payments for November $ -3,969,575.79

Balance as per Cash Book as at 30 November 2017 $ 3,411,518.15

General Fund $ 8,044.69

Glen Innes Aggregates $ 346,239.12

Water Supplies Local Fund* $ -628,439.61

Sewerage Services Local Fund** $ 3,580,871.85

Section 355 Committees $ 30,925.56

Trust Fund*** $ 73,876.54

Balance as per Cash Book as at 31 October 2017 $ 3,411,518.15 *The movement of the Water Fund into an overdraft position is believed to be a temporary situation as a result of the balances from 2016-17 not being fully rolled to 2017-18. Civica has been asked to investigate this matter but it is believed that it should resolve itself when the full roll of the 2016-17 system balances takes place after the financial statements have been audited.


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**The Trust Fund is where money is held that does not belong to Council and is being held on behalf of other organisations or individuals. The majority of the current balance is for the sale of land for unpaid rates (from October 2012), Council must hold this money for six (6) years and if it is not claimed it is to be transferred to the NSW Office of State Revenue.

RESTRICTED INVESTMENT DETAILS: The following funds were restricted as at 30 June 2017 as per the draft Financial Statements: General Fund – Internal Restricted Funds

Total from Draft Annual Financial Statements $ 8,641,000 $8,641,000

General Fund – External Restricted Funds

Life Choices - Support Services Consumer funds

$ 1,481,000

Library Infrastructure Grant

$ 45,000

Water Supplies $ 21,000

Developer Contributions $ 434,000

Unexpended Grant Funds, Contributions and Subsidies

$

1,948,000

Unexpended Specific Purpose Loan Funds $ 2,926,000 $ 6,855,000

Sewerage Services Local Fund – External Restricted Funds

Augmentation and Infrastructure $ 2,967,000 $ 2,967,000

Unrestricted Funds/Funds Not Yet Restricted as at 30 November 2017

Total $ 2,948,558.15 $2,948,558.15

TOTAL COUNCIL CASH AND INVESTMENTS

$

21,411,558.15


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FINANCIAL INSTITUTIONS INVESTMENTS:

Rating (S&P)

Mature % Institution Invested $ Return $

A2/BBB 15/05/2018 2.70% ME Bank (1) 1,000,000 27,000.00

A1+/AA- 11/01/2018 2.49% NAB (2) 1,000,000 6,276.16

A1+/AA- 8/02/2018 2.70% Commonwealth Bank (3) 1,000,000 24,484.93

A2/BBB 1/11/2018 2.70% Defence Bank(4) 1,000,000 27,000.00

A2/BBB+ 27/06/2018 2.55% Bendigo Adelaide Bank (5) 1,000,000 19,072.60

A2/BBB+ 5/03/2018 2.60% Bendigo Adelaide Bank (6) 1,000,000 17,380.82

A1/A+ 7/05/2018 2.60% AMP (7) 1,000,000 19,873.97

A1/A+ 5/04/2018 2.60% AMP (8) 1,000,000 19,517.82

A2/BBB+ 25/10/2018 2.65% Bendigo Bank (9) 1,000,000 26,500.00

A2/BBB 20/12/2017 2.65% ME Bank (10) 1,000,000 15,319.18

A1+/AA- 6/02/2018 2.71% Commonwealth Bank (11) 1,000,000 24,872.60

A1+/AA- 25/02/2018 2.50% Westpac Banking Corporation(12) 1,000,000 12,328.77

A1/A+ 1/12/2017 2.60% AMP (13) 1,000,000 13,035.62

A1+/AA- 12/03/2018 2.54% NAB (14) 1,000,000 10,577.53

A1/A+ 4/01/2018 2.60% AMP (15) 1,000,000 15,457.53


A2/A- 19/06/2018 2.60% ING Bank (17) 1,000,000 23,934.25


Average Return 2.62% Total Investments at 18,000,000.00 356,831.78

Average Return YTD 2.60% Cash on Hand 3,411,558.15

Total Cash and Investments 21,411,558.15

The average return on Council investments for the 2016/17 financial year was 2.81%. This is comparable with a year to date return of 2.93% for the 2015/16 financial year and is reflective of the downward trend in interest rates over the past few years. The average year to date return is 2.60% (November 2017), with rates showing a slight upward trend. The current average return of 2.62% can be compared with the TCorp Benchmark Term Deposit 90 day rate of 1.95% for November 2017. Council selects banks based on rating, return and term of investment. It is expected that future investments will continue to target returns while aiming to select institutions with a high Standard and Poor’s (S&P) rating. This is done by rolling investments between banks that meet Council’s criterion and cash requirements.


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COUNCIL’S LOAN LIABILITY: In the table below, the interest rate, loan completion date and balance as at 30 November 2017 is shown for each of Council’s loan liabilities.

General Fund

Loan No

Purpose

Interest

Rate

Loan Completion

Date

Balance

1 TCORP “Wattle Vale” and RFS Loan 3.95% 8/12/36 $ 2,015,876.39

11-01 Business Acquisition: Quarry 7.69% 28/07/36 $ 787,500

6 Drainage System: Emmaville 6.59% 29/04/19 $ 40,126.34

3 Learning Centre 7.35% 19/06/25 $ 328,334.26

2 NAB Fixed Interest Loan 6.69% 01/11/27 $ 3,058,078.12

12 LIRS Loan: Road Renewal 5.32%* 09/12/22 $ 589,716.31

13 LIRS Loan: CBD Revitalisation 5.46%* 27/02/23 $ 1,065,368.16

14 LIRS Loan: Accelerated Road Renewal 3.82%* 28/5/25 $ 782,329.25

15 LIRS Loan: Accelerated Bridge Program 3.82%* 28/02/25 $ 3,140,594.58

16 Glen Innes and Emmaville Swim Centre: Revitalisation

4.70% 28/02/35 $ 1,379,893.78

Total General Fund Liability $ 13,187,817.19

*On each of the four (4) Local Infrastructure Renewal Scheme (LIRS) loans Council pays the interest rates above; Council is then reimbursed either three percent (3%) or four percent (4%), depending on the loan, every six (6) months of interest paid on each loan under the LIRS scheme.

Water Fund

Loan No

Purpose

Interest

Rate

Loan Completion

Date

Balance

11-02 Land Acquisition: Future Storage 7.69% 28/07/36 $ 2,107,500.00

Total Water Supply Fund Liability $ 2,107,500.00

Sewer Fund

Loan No

Purpose

Interest

Rate

Loan Completion

Date

Balance

10 Sewer Augmentation Loan 6.51% 11/05/26 $ 1,581,899.22

Total Sewer Fund Liability $ 1,581,899.22

TOTAL LOANS LIABILITY $ 16,877,216.41

Certification I, Paul Della, Chief Financial Officer, do hereby certify that the above investments have been made in accordance with the requirements of the Local Government Act 1993 (Section 625) and companion Regulations, and Council’s Investment Policy. (a) Governance/Policy Implications

Monthly financial reporting ensures transparency of financial reporting to enable Councillors to make financially sustainable and accountable decisions.

(b) Legal Implications All investments and borrowings are continued to be made in accordance with the requirements of the Local Government Act 1993 (as amended), and Council’s Investment Policy, Resolution Number 13.09/15.


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(c) Social Implications

Council funds are used to provide services and infrastructure to the Community and, as a result, well managed funds maximise the level of financial resources available to support the Community.


(e) Economic/Asset Management Implications Sound economic management includes maximising Council’s return on investment and this is achieved by closely monitoring Council’s investments in line with Council’s Investment Policy.

CONCLUSION Adequate funds remain available to ensure short-term liquidity. Funds have been restricted to ensure all areas of Council can continue to operate in accordance with both the annual Operational Plan and the Long Term Financial Plan. Further, all investments and borrowings are continued to be made in accordance with the requirements of the Local Government Act 1993 (as amended), and Council’s Investment Policy, Resolution Number 13.09/15.

RECOMMENDATION

That Council notes the following information:

The cash book report disclosing a total reconciled cash balance of $3,411,518.15;

The investment report disclosing total invested funds of $18,000,000.00 with total cash and investments of $21,411,558.15 (compared with $17,523,767.78 in November 2016); and

The loan liability report showing a total loan liability of $16,877,216.41 (compared with $16,230,640.54 in November 2016).


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9.6 Rates and Charges Collections - November 2017 REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Andrea Davidson - Rates Officer ANNEXURES There are no annexures to this report.

ECM INDEXES Subject Index: RATES AND VALUATIONS: Reporting PURPOSE The purpose of this report is to advise Council of funds collected, amounts for outstanding rates, water and sewer charges, along with water consumption charges for the year to date, as at 30 November 2017. BACKGROUND (a) Relevance to Integrated Planning and Reporting Framework

The annual rate charges are set out within Council’s Operational Plan.

(b) Financial Considerations Amounts outstanding as at 30 November 2017 compared to 30 November 2016 are:

30 November 2017 30 November 2016

Rates and Charges $5,226,073.99 $5,570,466.06

Water Consumption Charges

$144,297.77 $242,577.62

Total $5,370,371.76 $5,813,043.68

COMMENTARY Rates and Charges

Outstanding Rates and Charges 30 November 2017

Rates and Charges in arrears as at 30 June 2017 $756,188.31

Rates and Charges levied and adjustments for 2017/18

$10,998,098.51

Pension Concession ($388,213.41)

Amounts collected as at 30 November 2017 ($6,139,999.42)

Total Outstanding Rates and Charges $5,226,073.99

The amount levied for Rates and Charges 2017/18 includes the current year’s annual Rates and Charges and any interest added since the date the rates notices were


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issued. The amount received as at 30 November 2017 includes receipts for both arrears and the current year’s amounts outstanding. It should be noted that the Rates and Charges 2017/18 levied amount is reduced by the pensioner concession of $388,213.41; reducing the amount of income derived from these rates and charges. Of this concession, Council’s contribution is 45%, which represents an amount of $174,696.04. The remaining 55% is reimbursed to Council by the State Government, by way of a rebate. The outstanding Rates and Charges as at 30 November 2017 represents 44.47% of the total annual Rates and Charges levied and outstanding (compared with 48.63% in November 2016).

Water Consumption Charges

Outstanding Water Consumption Charges 30 November 2017

Water Consumption Charges and arrears as at 30 June 2017 $260,080.47

Water Consumption charges and adjustments 2017/18 year to date (YTD)

$406,920.53

Amounts collected as at 30 November 2017 ($ 522,703.23)

Outstanding Water Consumption Charges $144,297.77

The outstanding Water Consumption Charges as at 30 November 2017 represents 21.64% of the total Water Consumption Charges outstanding (compared to 41.65% in November 2016 Agreements to Pay by Arrangement A ratepayer may enter into a written arrangement with Council to repay debt(s) in full, within a reasonable time. A key component of the agreement is that there must be a genuine commitment by the defaulter to extinguish the debt in accordance with the agreement. There are currently 145 ratepayers who have entered into arrangements for the payment of their accounts, totalling $422,156.32. These arrangements for payments are within Council’s Debt Recovery Policy. Debt Recovery Agency The Debt Recovery Agency that acts on behalf of Council is continuing with all debt recovery. (a) Governance/Policy Implications

The overarching governance issue is in ensuring that Glen Innes Severn Council is a well-managed Council. There are a number of policies applicable to the area of rates, water and sewer charges and water consumption charges, including Council’s Debt Recovery Policy, Rates Pensioner Concession Policy, and Rates Hardship Policy. Council’s adopted Operational Plan sets the annual Rates, Water and Sewer Charges.

(b) Legal Implications The collection of outstanding rates and water charges can result in potential legal costs associated with challenges in courts of appeal. However, as these charges are legislative the risk of this action is minor.


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The collection of rates and water charges does impact on the community. For this reason, Council is always willing to negotiate payment terms with outstanding debtors. Currently there are 145 payment arrangements totalling $422,156.32.


(e) Economic/Asset Management Implications Rates are an important source of income to Council and assist in funding the activities of Council.

CONCLUSION All payment arrangements are consistent with Council’s current Debt Recovery Policy. The outstanding Rates and Charges as at 30 November 2017 represents 44.47% of the total annual Rates and Charges levied and outstanding from previous years by Council (compared with 48.63% in November 2016). The outstanding Water Consumption Charges as at 30 November 2017 represents 21.64% of the total Water Consumption Charges outstanding from previous years (compared to 41.65% in November 2016).

RECOMMENDATION

That Council notes the information in this report.


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9.7 Glen Innes Saleyards Advisory Committee - Election of Committee

REPORT FROM: GENERAL MANAGER’S OFFICE Author: Debbie Duffell - Executive Assistant ANNEXURES There are no annexures to this report.

ECM INDEXES Subject Index: GOVERNANCE: Committees of Council Customer Index: Glen Innes Saleyards Advisory Committee PURPOSE The purpose of this report is to seek Council’s approval for the community membership of the newly elected Glen Innes Saleyards Advisory Committee. BACKGROUND The Annual General Meeting of the Glen Innes Saleyards Advisory Committee was held on Wednesday, 22 November 2017. One (1) nomination was received for membership of the Committee. The Representative who nominated for the Glen Innes Saleyards Advisory Committee is aware of the following conditions, as outlined in the Manual for Community Committees of Council:

A commitment to the activities of the Committee and a willingness to be actively involved in Committee issues;

Community representatives nominated for the Committee must be either a resident of the Local Government Area (LGA) or employee in a business within the LGA;

Members are prepared to actively serve the Committee until the next Annual General Meeting, and

Members are prepared to operate under Council’s Code of Conduct and Community Committee of Council Manual.


This item links to Council’s Operational Plan Objective GCL 1.1 "Community members are informed and engaged in Council activities and Council listens and responds to the community."

(b) Financial Considerations There are no financial considerations arising from this report.

COMMENTARY At the AGM of the Glen Innes Saleyards Advisory Committee held on 22 November 2017, the membership of the Committee was determined as follows:

Three (3) Councillor representatives;

Three (3) landholder representatives;

One (1) transport/carrier representative;


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One (1) representative from each of the Selling Agents who use the Saleyards; and

Council staff including the Saleyards Manager, Director of Development, Planning and Regulatory Services and Minute Secretary.

Nominations were called from interested members of the community to fill the Committee positions for the coming year. Mr Terry te Velde (Newberry te Velde Carige Agencies) was the only candidate to submit a nomination prior to the Annual General Meeting, and was recommended for appointment to the Committee. Following the AGM, nominations have been received from the following landholders and agents and these nominations are also recommended for appointment to the Committee:

Mr Paul Macrae (Landholder);

Mr Lyle Perkins (Landholder);

Mr Peter Trow (Landholder);

Mr Shad Bailey, Colin Say & Co (Agent);

Mr Geoffrey Schnitzerling, Elders (Agent);

Mr Brad Newsome, Landmark (Agent). It should be noted that a position remains unfilled for one (1) transport/carrier representative. (a) Governance/Policy Implications

The Annual General Meeting has been carried out in accordance with the Manual for Community Committees of Council. The Glen Innes Saleyards Advisory Committee does not have any delegated Council powers or responsibilities, but provides a forum to provide input into Council policies and strategies as they are formulated and reviewed. In accordance with Council’s resolution 6.09/17 dated 28 September 2017, Council’s representatives on this Committee are Cr Steve Toms, Cr Carol Sparks and Cr Glenn Frendon. The Saleyards Manager and the Director of Development, Planning & Regulatory Services also attend these meetings as management representatives.


(c) Social Implications The Glen Innes Saleyards Advisory Committee provides input into the strategic direction of the Saleyards within the Local Government Area.


(e) Economic/Asset Management Implications There are no economic/asset management implications arising from this report.


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CONCLUSION The Glen Innes Saleyards Advisory Committee elected one (1) member for the coming year at its AGM held on 22 November 2017, and further nominations from landholders and agents have been received following the AGM. Council’s approval is now sought for the new membership.

RECOMMENDATION

That Council endorses the following seven (7) Community Representatives as the newly elected Glen Innes Saleyards Advisory Committee:

Mr Paul Macrae (Landholder);

Mr Lyle Perkins (Landholder);

Mr Peter Trow (Landholder);

Mr Shad Bailey, Colin Say & Co (Agent);

Mr Geoffrey Schnitzerling, Elders (Agent);

Mr Brad Newsome, Landmark (Agent); Mr Terry te Velde, Newberry te Velde Carige Agencies (Agent).


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9.8 Workplace Injury Management Report - November 2017 REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Ann Blunt - WHS Co-ordinator ANNEXURES There are no annexures to this report.

ECM INDEXES Subject Index: WORK HEALTH AND SAFETY: General PURPOSE The purpose of this report is to keep Council informed of significant Workers Compensation Insurance figures and trends. BACKGROUND Information on Workers Compensation has been provided for the period 1 July 2014 to the present time. (a) Relevance to Integrated Planning and Reporting Framework

This item links to Council’s Delivery Program Objective STC 2.1.15 ‘Continue to be a financially sustainable and independent Council.’

(b) Financial Considerations Council has allowed $489,192 in its Operational Plan 2017/18 for the current year’s Workers Compensation Insurance premium, which is more than sufficient to cover the cost of the current 2017/18 premium estimate from StateCover of $430,388.32 (excluding GST).

COMMENTARY This report covers Workers Compensation figures from 1 July 2014 to 30 November 2017 as follows:

Item 2014/2015 2015/2016 2016/2017 2017/2018

Total Premium $508,390.42 $459,715.46 $460,297.04

$430,388.32 (estimate)

Premium as a % of Gross Wages 5.16% 4.78%

4.69%

4.26% (estimate)

YTD New Claims (Premium Impacting)

N/A N/A 4 2

YTD New Claims (Non Premium Impacting)

N/A N/A 3 3

YTD Total New Claims

9 13 7 5

YTD Time Lost Due to Injury (LTI Days)

276

288 81 7

Open Premium Impacting Claims (Previous Years)

N/A N/A N/A 0


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Item 2014/2015 2015/2016 2016/2017 2017/2018

Open Non Premium Impacting Claims (Previous Years)

N/A N/A N/A 3

Open Premium Impacting Claims (Current Year)

N/A N/A N/A 2

Open Non Premium Impacting Claims (Current Year)

N/A N/A N/A 1

Total Open Claims N/A N/A N/A 6

Closed Claims that are still Impacting on Council’s Premium

N/A N/A N/A 10

YTD Actually Paid (excluding estimates) $123,638.17 $85,241.43 N/A N/A

Total Cost of All Premium Impacting Claims (to date)

N/A N/A $89,749.00 $6,843.00

Scheme Performance Rebates

$32,517.35 $32,320.16

$27,724.40

$50,826.00

Note: The figures reported in this table reflect the old reporting methodology used by StateCover until June 2016 (columns one (1) and two (2)), while columns three (3) and four (4) are based on the new reporting methodology introduced on 1 July 2016. There was one (1) new workers compensation claim during November 2017. The claim involved no lost time, with the injured worker having returned to full duties at the time of writing this report. One non-premium impacting claim was closed during the period. Council has received a 2016/17 Hindsight Performance Payment of $50,826.00 from StateCover Mutual, which is a rebate on Council’s 2016/17 actual basic tariff premium. The payment is made in recognition of Council’s better than average performance within the Mutual over the past two (2) years, acknowledging Council’s holistic approach to managing return-to-work and all associated costs. According to StateCover, Council is one (1) of only three (3) councils in the New England North West area to receive the rebate, with just 30 councils receiving the payment across the state. (a) Governance/Policy Implications

There are no governance/policy implications arising from this report.

(b) Legal Implications As far as is practicable, Council has a legal obligation to provide a workplace that is free from risks to health and safety, and an effective and sustainable return to work program for injured workers.

(c) Social Implications There are no significant wider social implications arising from this report.



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(e) Economic/Asset Management Implications Council has allowed $489,192 in its Operational Plan 2017/18 for Workers Compensation insurance. The current 2017/18 premium estimate stands at $430,388.32 (excluding GST).

CONCLUSION StateCover Mutual has recognised Council’s consistently good performance over the past two (2) years with a Hindsight Performance Payment of $50,826.00, acknowledging Council’s effective approach to managing return to work for injured workers. Council’s injury and claims histories continue to show positive trends in the current year, with no major claims year-to-date. Council continues to reinforce with all workers the importance of working safely and following procedures, while at the same time working closely with the insurer to achieve positive return to work outcomes, minimise risks and reduce claims costs.

RECOMMENDATION



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9.9 Library and Learning Centre Report - November 2017 REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Kerry Byrne - Manager of Library / Learning Centre ANNEXURES There are no annexures to this report.

ECM INDEXES Subject Index: LIBRARY AND PUBLIC INFORMATION ACCESS: General COMMUNITY SERVICES: Reporting PURPOSE The purpose of this report is to keep Council up to date on the monthly statistical data and activities within the Library and Learning Centre. BACKGROUND The Manager of the Library and Learning Centre has a monthly reporting obligation and requirement to Council and the Library Committee. This report is compiled to fulfil that obligation. (a) Relevance to Integrated Planning and Reporting Framework

This item links to Council’s Delivery Program Objective CS 6.1.1 'Promote community events, including family oriented entertainment, culture and arts.'

(b) Financial Considerations The cost of delivering library services which includes facilities and services associated with the Learning Centre such as the William Gardner Conference Room, Art Gallery, and the University of New England Study Centre is on average $34,800 per month; compared to $41,800 a month during the 2016/17 year.

COMMENTARY 3D Printing The Library recently purchased a 3D printer to add further depth to the children and youth program and library services. The Library staff demonstrated the printer in action on the circulation desk over a couple of week days and on one Saturday during the month, receiving a lot of interest from the community. A Children’s Science Workshop to be held on 9 January 2018, will be used to demonstrate the technology and software and to gain further interest for future 3D printing workshops. Northern Tablelands Cooperative Library Service (NTCLS) The NTCLS Library Managers and Directors met in Glen Innes on 20 November to review the Operating Statement as at 30 June 2017 and the Executive Library Report. Members decided to continue with the same distribution for pooled funds as the 2016-2017 budget, being:


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$17,394 (29.7%) – Online resource access;

$17,626 (30.1%) – Large Print books; and

$23,448 (40.1%) – Talking Books. At this meeting, the Library Managers discussed further ways they could network with each other by sharing ideas and skills, as well as encouraging partnerships with organisations within their communities to improve library services. State Library of New South Wales Statistics The NSW Public Library Statistics 2015-16 was recently received by Council and has revealed excellent results for the Glen Innes Severn Library in the areas of registered memberships, internet access for the public, library programs delivered, and attendance levels. The Glen Innes Severn Library’s performance was compared with local libraries, similar population libraries and similar circulation libraries and was found to be performing well above the average. Glen Innes Art Gallery Exhibition The Stephanie McIntosh Solo Exhibition opened on 11 November and ran through to 24 November. It displayed the results of the development of Stephanie’s art practice after receiving a Young Regional Art scholarship from Arts NSW. Stephanie has explored textile traditions and histories in local, regional and state galleries and museums over the last 12 months whilst considering her own contemporary approach to art-making. The exhibition was very successful with more than three quarters of the art pieces selling. LEARNING CENTRE’S CONFERENCE AND MEETING ROOM USAGE During November, there were 44 meetings booked into the Learning Centre:

Council

o Library Committee Meeting;

o Library Tuesday History Group: four (4) meetings;

o Ordinary Council Meeting;

o Weekly Wrap With Love Knitting Group meeting: five (5) meetings;

o Library Mah-jong Group: five (5) meetings;

o Friends of the Library (FOL) Classic Movie Night: five (5) meetings;

o Saleyard Committee Meeting;

o Roads Consultative Committee Meeting;

o Councillor Workshop;

o Northern Tablelands Cooperative Library Services Meeting;

o Staff Consultative Meeting.

TAFE

o TAFE PCs; three (3) classes.

Art Gallery

o Art Gallery Exhibition Gala Opening – Stephanie McIntosh Solo

Exhibition;

o Art Gallery Committee Meeting: two (2) meetings.

Community/Commercial Organisations

o Lifeline: two (2) day workshop;


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o Rehabitation Services;

o White Rock Wind Farm Meeting;

o North West Community Legal Service;

o Advance Personnel Management: two (2) meetings;

o Roads & Maritime Services;

o Glen Innes Family and Youth Services – Safe in our Town;

o Injury Prevention and Rehabilitation meeting;

o Injury Treatment Consultant;

o Community member, private function.

LIBRARY MONTHLY STATISTICS The Library’s overall total resource issues for November decreased by 13 percent compared to November 2016. The Public Library issues decreased by 13 percent, and TAFE issues decreased by 25 percent. The Branch Library’s overall issues decreased by 32 percent compared to November 2016. Individually, Deepwater’s issues decreased by 11 percent, Emmaville’s issues decreased by 36 percent, and Glencoe’s issues decreased 93 percent, compared to November 2016.

Visitors to the Library for the month were 2,991, or 748 visitors per week.

For more information please see the statistics below:

MONTHLY STATISTICS MONTH: November

ISSUES 2017 Year to Date 2016 % + - Glen Innes Public 5,052 23,859 5,811 -13% Library transfers 738 3,553 773 -5% TAFE 204 1,144 272 -25% TOTAL 5,994 28,556 6,856 -13%

Branch Library Issues

Deepwater 294 1,011 265 11% Emmaville 157 813 245 -36% Glencoe 12 227 168 -93% TOTAL 463 2,051 678 -32%

INCOME

Internet Printing $268.00 $1,477.10 $295.80 -9% Photocopy/Fax $154.50 $607.85 $103.40 49% Coffee Machine $329.10 $1,417.05 $323.10 2% Conference Room $3,266.50 $5,050.00 $869.50 276% Inter Library Loan $24.00 $84.00 $22.50 7% Other* $4.20 $144.55 $32.60 -87% TOTAL $4,046.30 $8,780.55 $1,646.90 146%

*Other includes Replacement of Books and Donation


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Members

GISC 5,124 4,866 5% Others (outside LGA) 161 149 8% TAFE 147 188 -22% TOTAL 5,432 5,203 4%

People Counter 2,991 19,796 3,643 -18%

History Group 34 156 47 -28%

Internet Usage

Deepwater 9 58 11 -18%

Emmaville 12 70 10 20%

Public 968 5,490 1,162 -17% WIFI 456 2,673 558 -18% TAFE 190 4,583 321 -41% TOTAL 1,635 12,874 2,062 -21%

Home Library Service

Members

Glen Innes 55 41 34% Deepwater 3 3 0% Emmaville 4 1 300%

62 45 38% Issues

Glen Innes 370 1,796 408 -9% Deepwater 4 20 18 -78% Emmaville 55 209 3 1733%

429 2,025 429 0%

Art Gallery Visitors 141 991 193 -27%

UNE /TNE Study Centre

UNE Members 48 40 20% TAFE Members 17 13 31%

Capital Collection Expenditure Description Budget Expenditure

to date

Completed Comments

NTCLS - E-Resources $3,000 Nil

NTCLS - Coop Library Services $6,000 Nil

Public access Computers @ $1,500 $10,000 Nil

Book purchases from donations $4,000 Nil

Local Priority Grant $23,000 Nil

Library Books $30,000 $15,207.60 51% Purchases made over

the year.


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The Library has relevant operational policies in place and this report is produced to inform Council and the community on the monthly activities at the Library and Learning Centre.


(c) Social Implications Monthly cultural activities and educational events support and contribute to the Glen Innes Severn community’s cultural well-being, quality of life, literacy and intellectual growth.

(d) Environmental Implications The Library and Learning Centre has 56 solar panels installed on the Learning Centre’s roof to reduce its ecological footprint, to limit its consumption of energy, and to ensure sustainability of services for the future.

(e) Economic/Asset Management Implications The Library and Learning Centre provides services to the Glen Innes Severn community to enrich culture, education and learning, and community well-being which contributes and supports the growing of Glen Innes Severn Council’s economic asset and environment.

CONCLUSION The Library and Learning Centre continues to be a well-used community facility which endeavours to offer a range of regular educational and cultural activities for the community’s quality of life and well-being.

RECOMMENDATION



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9.10 Department of Corporate and Community Services: Monthly Report - October and November 2017

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Anna Watt - Director of Corporate and Community Services ANNEXURES There are no annexures to this report.

ECM INDEXES Subject Index: CORPORATE MANAGEMENT: Reporting PURPOSE The purpose of this report is to provide statistical information of activities within Council’s Corporate and Community Services Department for the period October and November 2017. BACKGROUND The Corporate and Community Services Department of Council is responsible for the following key functions:

Administration and Human Resources;

Finance (see separate report);

Rates (see separate report);

Children and Family Services;

Life Choices – Support Services;

Risk and Compliance;

Work Health and Safety (see separate report);

Library Services (see separate report).


The statistical information contained within this report demonstrates the work carried out by staff in achieving the strategic objectives and delivery actions as outlined in Council’s Community Strategic Plan 2017-2027, Delivery Program 2017-2021 and Operational Plan 2017/18.

(b) Financial Considerations Where there may be a budget related consideration, this will be addressed in a separate report.

COMMENTARY A report of statistical data is to be presented to Council each month for comparison purposes and for Councillors’ information.


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Number of applications for 603 Certificates as to Rates and Charges:

October November

29 20

COMMUNICATIONS AND MEDIA

Facebook

October November

Glen Innes Severn Council Facebook ‘Page Likes’ at the end of the month

423 441

Number of Posts 24 36

The Most Popular Posts for November 2017:

Reach Post Clicks

Likes / Comments

/ Shares

Just how amazing is this place? 3,827 307 295

In the swim of things 870 77 9

Outlander Fan Gathering 716 35 9

Site visits and community consultations to improve sporting facilities

683 69 23

Temporary closure of Meade and Grey Street roundabout

541 83 5

Media Releases for November 2017:

Ten Mile Road Bridge;

Asbestos Roulette;

Business Survey;

Local Sports Awards;

Library Innovation’

Bargens Road Bridge. COMPLAINTS – 2017/18 Financial Year Complaints range across all areas of Council.

Month Complaints Received

July 3

August 1

September 1

October 0

November 1

TOTAL 6


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Six (6) complaints have been received during the 2017/18 financial year; one (1) is yet to be resolved. All complaints from the 2016/17 financial year have been resolved. HUMAN RESOURCES Recruitment: December 2016 to November 2017

Month Positions Advertised Filled

December Nil

January Finance Officer Yes

Ranger Yes

Direct Support Coordinator Yes

February Landfill Attendant (Emmaville) (Internal) Yes

Debtors Officer Yes

Manager of Integrated Water Services (withdrawn) NA

Heavy Plant Operators (Temporary) (Internal) – 2 positions

Yes

March Customer Service Officer Yes

April Integrated Water Services Field Operator Yes

May Sales and Delivery Operator Yes

June Manager of Infrastructure Delivery (withdrawn) NA

Activity Support Facilitator (2 positions) Yes

July Personal Assistant Yes

Youth Worker Yes

Senior Town Planner (withdrawn) NA

Customer Service Officer (Maternity Relief) Yes

August Nil

September Customer Service Officer (Internal) Yes

October Debtors Officer (Internal) Yes

Lifestyle Support Facilitator NA

Direct Support Workers (General) No

Educator Assistant (OOSH) No

Manager of Infrastructure Delivery No

Media and Communications Officer No

Parks Assistant (Unqualified) No

Technical Services Engineer No

Creditors Officer No

Event Coordinator No


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RISK MANAGEMENT

Description Incidents

2016/17 Oct Nov YTD

Public Incident Report (slip, trip and falls etc.) 14 1 1 3

Public Property Damage (including roots, trees, sewers, vehicles)

12 1 0 2

Other:

Crypto Locker Attacks etc.

2 0 0 0

Council Motor Vehicle / Plant Damage 2 0 0 3

Council Property Damage 1 2 0 2

COMMUNITY SERVICES Community Development Activities

Meetings and Forums

October November

Interagency Meeting. Glen Innes Community Access Committee Meeting.

Family Picnic Day. Interagency Meeting (Homeless Action Team).

Glen Innes & District Community Centre Inc. Annual General Meeting.

Safe in Our Town Committee Meeting.

Safe in Our Town Meeting. Youth Worker Network Meeting.

Glen Innes & District Community Centre Inc. Committee Meeting.

Youth Mental Health Consultation Meeting.

Meeting regarding transport gaps for people who are older.

Aged and Community Services Regional Meeting at Kootingal.

Meeting regarding interest for a Women’s Shed.

Quarterly Community Services Meeting at Uralla.

Glen Innes & District Community Centre Inc. Committee Meeting.

Landfill Attendant (Red Range) No

November Lifestyle Support Facilitator No

Technical Support Officer (Assets) No

HC Truck Driver (Quarry) – (Internal) No

Early Childhood Support Facilitator (Internal) No


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Youth Services

Meetings and Forums

October November

Interagency Meeting. Interagency Meeting.

Family Picnic Day. Youth Network Meeting (restarted).

Mental Health Seminar at the Glen Innes High School.

Attended the Glen Innes High School to organise the Youth survey and students to help with activities for the Youth Pool Party.

Youth Conference in Sydney. Completed an over-the-phone interview on How do NSW Youth Services Address Alcohol and Other Drugs?

Created and sent out the Youth Pool Party Flyer for January 2018.

Attended the Social Inclusion Week Morning Tea at Life Choices – Support Services with the Glen Innes High School MC class.

Life Choices - Support Services Council’s Life Choices – Support Services provide a range of services across the New England North West Region, mainly in the Glen Innes Severn, Inverell and Tenterfield Local Government Areas.

These services are predominantly funded by the Commonwealth Department of Health (DOH) for people who are older. Some funding is still in place, (but rapidly reducing) from the NSW Department of Family and Community Services, Ageing Disability and Home Care (ADHC) for younger people with a disability who have not yet been transitioned across to the National Disability Insurance Scheme (NDIS). The heading “Private Funding Source” below, relates to any funding coming from any source other than ADHC or DOH. Examples of this might be another organisation hiring our staff to provide services or an individual paying for a service from their own personal funds.

Under the NDIS and Private Funding, Council does not hold any funding, but rather performs a fee for service. Council’s Life Choices - Support Services no longer provides any services outside the Local Government Areas of Glen Innes Severn, Tenterfield, Armidale Regional (Tingha only), Gwydir, and Inverell. Therefore the Local Government Areas of Liverpool Plains, Narrabri, Moree Plains and Tamworth have been removed from the following table.


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Number of Consumers by Local Government Area and Funding Source

Local Government Area

Total Number of Consumers

NDIS People who are Older

(DoH)

Younger people (ADHC)

Private Funding Source

Oct Nov Oct Nov Oct Nov Oct Nov Oct Nov

Glen Innes Severn 364 331 40 40 307 261 1 6 16 16

Armidale Regional 7 9 0 0 7 9 0 0 0 0

Gwydir 8 8 0 0 4 7 3 2 1 1

Inverell Shire 23 21 0 0 21 23 1 1 1 1

Tenterfield 20 19 0 0 19 20 0 0 1 1

Total 422 388 40 40 358 320 5 9 19 19

Children and Family Services - Out of School Care

October November 2017/18

Number of booked children (average)

per day

Number of booked children (average)

per day

Budgeted number of enrolled children per

day

After School Care 16.3 16.7 23

Vacation Care 29 Nil 23

Vacation Care – Pupil Free Day

Nil Nil 23

Children and Family Services - Early Intervention Services

October November

Program Location Group/

Individual Activity

No. of Children

No. of Children

Early Intervention ISP DEC:

Glen Innes Severn

Individual Support/ therapy/

teaching 9 9

Early Childhood Early Intervention Transition Provider

Glen Innes Severn

Individual Planning Sessions 9 11

TOTAL (Early Intervention Programs) 18 20

Children and Family Services – Supported Family Programs

October November October November

Program Location No. of Families No. of

Families

No. of

Children No. of Children

My Time Glen Innes Severn

10 8 4 3

Supported Playgroups: Wytaliba Playgroup

Wytaliba 4 6 4 8

Aboriginal Playgroup

Glen Innes 3 6 4 9

CAFS Playgroup

Pool House 6 4 8 6

TOTAL 23 24 20 26


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DUNDEE RESERVE TRUST (FORMER SECTION 355 COMMITTEE OF COUNCIL) The process to appoint a new Trust Board for the Dundee Community Centre (R91271) Reserve Trust has now been completed. Council’s responsibility formally ended on 10 November 2017. Council received a letter from the NSW Government, Department of Industry giving thanks for Council’s contribution made during its term of management. CORPORATE AND COMMUNITY SERVICES CAPITAL PROJECTS PROGRESS REPORT AS OF NOVEMBER 2017

Description Budget Approved

Budget Variation

Expenditure Year to Date

Completed Comments

New Finance System and Implementation

$40,000 $0 No

Expenditure is likely to be incurred towards the end of this financial year.

IP Telephone System (30-40)

$30,000 $0 No

Options for a new phone system will be explored later this year as part of Council’s Operational Plan objectives. Talks have commenced with Telstra and Roberts and Morrow Technology.

Wave 1 Data Links – Town Hall to Depot

$22,000 $21,827 Yes

The data links have been supplied and installed and payment has been made.

Automatic external Defibrillator x 2

$5,000 $5,006.18 Yes Defibrillators received and deployed to the saleyards and library.

Shelter at front of LC-SS building

$6,000 $0 No

This project is in the stage of gathering quotations from builders.

Disability Inclusion Action Plan (DIAP): Tactile Ground Surface Indicators

$6,700 $8,186.90 $8,865.05 No

The fibre-tech panels have arrived in stores. Contractor is planning to install prior to Christmas.

Children and Family Services (CAFS): New Shed

$6,000 $2,450.30 No

This project is nearing completion. A staff member from LC-SS delivered this project and the staff wages are yet to be capitalised.

*Figures on physically completed items may change due to accounting adjustments and invoices being received after the physical completion of the project.


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(a) Governance/Policy Implications Administrative, Financial Services, Communications/Media and Risk and Compliance Services are provided to all areas of Council. These services are provided with an aim of transparency and continuous improvement.


(c) Social Implications Council’s Community Services provide a range of support services to all age groups. These services build on the social capital of the Local Government Area.


(e) Economic/Asset Management Implications The economic implications of Community Services are positive, in that these services provide employment opportunities, as well as a service to community members.

CONCLUSION The statistics provided in this report deliver information to Council on the key activities undertaken in Council’s Corporate and Community Services Directorate for the months of October and November 2017.

RECOMMENDATION



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9.11 Development Application 56/16-17 Aus Tin Mining Ltd Emmaville

REPORT FROM: DEVELOPMENT, PLANNING AND REGULATORY SERVICES Author: Keiley Hunter - Consultant Town Planner ANNEXURES Annexure A EIS (under separate cover) Annexure B Agency Responses (under separate cover) Annexure C Post Lodgement Assessments (under separate cover) Annexure D VPA (under separate cover) Annexure E Internal Referrals (under separate cover) Annexure F Public Submissions (under separate cover) Annexure G Photos for Report (under separate cover) Annexure H General Correspondence (under separate cover)

ECM INDEXES Subject Index: DEVELOPMENT AND BUILDING CONTROLS: Applications Customer Index: Aus Tin Mining Ltd PURPOSE The purpose of this report is to provide Council with an assessment and recommendation in relation to Development Application 56/16-17. The application seeks approval for an extractive industry comprising a trial mine and pilot processing plant, known as Stage 1 of the Taronga Tin Project. EXECUTIVE SUMMARY

Location 605 Grampians Road, Emmaville (primary)

547 Schroders Road, Emmaville (secondary)

Lot 2 DP 1008294

Proposal Open Cut Mining

Development of an open cut pit yielding approximately 400,000 tonnes of ore and waste rock, on-site processing, and the production of a tin concentrate.

Applicant Aus Tin Mining Limited

Owner Taronga Mines Pty Ltd

Date of DA Lodgement

8 March 2017

Recommendation That DA 56/16-17 be determined by granting consent subject to the recommended conditions.

Type of Development

Designated Development

Integrated Development

Advertised Development


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This report considers a Development Application (DA) for establishment of an open cut mine at the subject site. The proposal is classified as ‘Designated Development’ under Schedule 3 of the Environmental Planning and Assessment Regulation 2000, (The Regulations), as the mine will disturb a total surface area of more than four (4) hectares of land and is located within 40 metres of a natural waterbody. An Environmental Impact Statement (EIS) is required for Designated Development. An EIS prepared by Aus Tin Mining Limited has been submitted with the application. The development is also Integrated Development (Section 91 of the Environmental Planning and Assessment Act 1979 (the Act)) as it requires an Environment Protection Licence (EPL) under Section 48 of the Protection of the Environment Operations Act 1997 (POEO Act) and a mining lease under the Mining Act 1992. The proposal has been advertised for a period of 30 days in accordance with the requirements of the Regulations. Following exhibition of the application, one (1) written submission was received. This report provides an assessment of the application in accordance with the Environmental Planning and Assessment Act 1979. Council must be satisfied in relation to a number of relevant environmental planning instruments applicable to the proposal before granting consent to the development. A detailed assessment of the proposal is provided within the report.

The assessment of the application has also considered written submissions from the following public authorities:

NSW Environment Protection Authority (EPA);

NSW Planning & Environment (Division of Resources and Mining) (DPE Mining);

NSW Office of Environment & Heritage (OEH);

NSW Rural Fire Service (RFS);

NSW Roads and Maritime Services (RMS). In summary, the assessment of the proposed development has adequately addressed all consent considerations required by the relevant environmental planning instruments. It is therefore considered that Council can proceed with determining the application, subject to the recommended conditions of consent. The Applicant has been provided with a copy of the draft ‘without prejudice’ conditions for review. There are no matters of disagreement in relation to the draft conditions.

Other Approvals

Mining Lease

NSW Planning & Environment (Division of Resources and Energy).

Environment Protection Licence

Environment Protection Authority based on criteria specified in the Protection of the Environment Operations Act (1997):


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o Estimated daily processing rate of 1,100 tonnes per day exceeds criteria of

150 tonnes (Schedule 1, Part 27);

o The scheduled activity will disturb an area greater than four (4) hectares

(Schedule 1, Part 29). Whilst Council is the consent authority, none of the approved mining works may commence prior to the issue of the agency approvals, permits and licences listed above. BACKGROUND

Site Location

The site is located within Lot 2 DP 1008294 approximately 7.5 kilometres north-west of Emmaville on the Grampians Range (refer Figure 1). Lot 2 is an irregular shaped parcel with an area of 129.5 hectares. The mine footprint of approximately 10 hectares is located within the proposed mining lease application (MLA) boundary of approximately 75.2 hectares (refer Figure 2).

Site features and surrounding development

The site is zoned RU1 Primary Production. Existing access to the site is off Grampians Road via Gulf Road and then Wellington Vale Road or Emmaville Road to the New England Highway. The site has been previously disturbed by agriculture and mining exploration and comprises partially cleared grazing land and forest/woodland. A dam and a watercourse occur in the southern portion of the site in addition to two (2) adits (mine entrances) in the northern area from previous exploration. Logging may also have occurred in some areas. The site is surrounded by cleared and partially open woodland/forest. There is a telecommunications tower located within its own 400 m2 lot (Lot 1 DP 1008294). As indicated in the table below, there are two (2) rural dwellings located within a two (2) to three (3) kilometre radius of the site, several dwelling entitlements as well as an approved dwelling (not constructed) in the vicinity of the project area.

Surrounding sensitive receivers:

547 Schroders Road Lot 288 DP 753314

Shed and caravan 490 m north

506 Schroders Road

Lot 24 DP 753314

Approved dwelling

(not constructed)

1,700 m north east

506 Schroders Road

Lot 19 DP 753314

Shed

Dwelling Entitlement

2,000 m north east

805 Schroders Road

Lot 163 DP 753314

Rural dwelling

‘Wellcamp’

2,200 m north west

222 Schroders Road

Lot 33 DP 753314

Rural dwelling

‘Wongalee’

2,500 m south east


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The location of the surrounding properties is shown in Figure 3. Figure 1: Location Plan


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Figure 2: MLA Boundary


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Figure 3: Location of Surrounding Sensitive Receivers

Description of the Development

The proposal seeks consent to establish an open cut mine yielding approximately 400,000 tonnes of ore and waste rock, on-site processing and the production of approximately 1,000 tonnes of tin concentrate. The project will be carried out in two (2) stages. This development proposal is for Stage 1 of the project involving a trial open cut mine and pilot processing plant referred to as the Taronga Tin Project (Stage 1 Project). The key components of the Stage 1 Project include the following:

Improvements to existing site access via the Grampians Road;

Establishment of an Open Cut Pit, ore stockpiles and a waste rock emplacement, waste management facilities, internal haul roads, pads for processing plant and equipment, process water system, amenities and workshop;

Extraction of ore and waste rock from within the Open Cut Pit;


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On-site crushing and processing of ore to produce a tin concentrate for export overseas;

Transportation of tin concentrates utilising road-registered trucks via the approved transport route (Refer Figure 1).

Prior to the conclusion of the Stage 1 Project, the proponents will decide to either:

Proceed with future stages of development under a separate assessment and approval process; or

Decommission the trial mine and undertake rehabilitation of the areas disturbed during Stage 1 Project.

Should the trial mine be decommissioned, the proponent has advised that Aus Tin Mining Limited will commit to the rehabilitation program as outlined in their letter of 14 November 2017 (Annexure C). The rehabilitation work will be detailed in the Mining Operations Plan (MOP) and will commence within a three (3) year period after the conclusion of Stage 1. Once commenced, rehabilitation works will be completed in approximately 12 months. The key components of the Stage 1 Project are summarised below and shown in Figure 4:

Open Cut Pit

The Open Cut Pit will be located within a 1.3 hectare section of the ore body where the ratio of waste rock to tin-bearing ore is least, thereby minimising the amount of waste rock to be extracted during the Stage 1 Project. A total of 410,000 tonnes of rock (or approximately 136,500m3) will be excavated from the Open Cut Pit generating a void up to 230m long, 90m wide and 50m deep.

Waste Rock Emplacement (WRE) Area

The Waste Rock Emplacement area covers an area of approximately 0.9 hectares immediately south of the Open Cut Pit. Approximately 17,100 tonnes of non-acid forming (NAF) waste rock will be utilised in processing pad construction, 9,500 tonnes of waste rock will be stored in the WRE with the remaining 47,130 tonnes to be retained within the Open Cut Pit. Any potential acid forming (PAF) waste rock will be segregated from NAF waste rock, and at the conclusion of the Stage 1 Project PAF material will be relocated back into the Open Cut Pit subject to future stages of development not proceeding.

Tailings Storage Facility

The Tailings Storage Facilities (TSF) are located on the southern side of the Grampians ridgeline within a natural gully, upstream of the Farm Dam B to optimise containment capacity whilst not impacting the mineral resource and hence not impinging on future operations. The TSF, rejects dams and associated diversion drains and spillways cover an area of approximately five (5) hectares.


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Water Dams

A 19ML water dam will be constructed downstream of the TSF. A 2ML process water dam will be constructed adjacent to the Processing Area. The TSF will be subject to approval by the NSW Dam Safety Committee.

Administration Area

The Administration Area will be located nearby the main entry for the Stage 1 Project and either side of the Grampians Track. The Administration Area will comprise portable buildings for site office, meals and ablutions. Where possible, buildings will be located on existing pads generated from former exploration activities. In addition, a light vehicle car park will be constructed, and a non-potable water tank installed.

Mine Workshop and Fuel Farm

A workshop comprising up to two (2) shipping containers with a portable shade cover and a bunded 5,000 litre fuel tank will be located on a pad at the eastern side of the Processing Area. A parking area for heavy vehicles will be constructed adjacent to the mine workshop.

Biodiversity Offset Area

The proposed biodiversity offset site is comprised of two (2) areas contained within Lot 2 DP1008294 located on either side of the Grampian Range: Northern area – 6.84 hectares Southern area – 13.60 hectares as shown on Figure 5.

Site Establishment

Works will involve:

Boundary definition of Mining Lease;

Improvement to existing site access roads / tracks;

Construction of pads for mining and processing plant and equipment;

Construction of the process water systems, Rejects Dam and Tailings Storage Facility;

Mobilisation and installation of a transportable office, amenities and workshop buildings; and

Construction of site water management structures and safety bunding. The EIS states that site establishment activities would be completed within a period of approximately 12 weeks. Mining Operations Plan (MOP)

A Mining Operations Plan (MOP) is a requirement of the Mining Lease and is a document providing the details of mine operations, including rehabilitation strategies and is a requirement of all mining projects. The MOP is prepared by the proponent and approved by DPE Mining after development consent is issued but prior to commencement of operations.


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Decommissioning and Rehabilitation

Decommissioning includes the cessation of infrastructure usage, its demolition and removal from the Mine Site and preparation for a supplementary post-mining land use. Decommissioning will include the removal of all mining, processing and office/amenities facilities. Following decommissioning, the constructed landform should be suitable for the proposed final land use and blend, as far as practicable, with the adjacent topography. This stage would also include the construction of any drainage structures needed for the area. An initial cover of native ground cover (grasses) will be established. Revegetation will then comprise seeding with a native tree / shrub / grass mixture as relevant for the final vegetation mix or selective planting if seeding trials fail. The criteria for revegetation in areas identified for agricultural use will depend on the type of agriculture to be undertaken and may include establishment of suitable pasture or planting of an initial crop. On achievement of the nominated closure criteria for the approved mining lease, the land will be relinquished, and the rehabilitation security held by DPE Mining released for that component of the final landform. The final landform for the open cut pit (void) has been amended from a water filled void, as described in the EIS, to an open void. PAF material will be encapsulated within the void. Rehabilitation objectives will include adequate measures to make the void safe, including battering of pit walls, installation of fencing and signage. A detailed description of proposed decommissioning and rehabilitation processes is provided in the Aus Tin Mining letter dated 14 November 2017 at Annexure C relating to this report.


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Figure 4: Stage 1 Project General Site Layout


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Figure 5 Biodiversity Offset Area

Agency Referrals

The Development Application was referred to the following government agencies for comment:

o NSW Roads and Maritime Service (RMS);

o NSW Office of Environment and Heritage (OEH);

o NSW Environmental Protection Authority (EPA);

o NSW Rural Fire Service (RFS);

o Transgrid;

o NSW Planning and Environment (Division of Resources and Geoscience) (DPE

Mining).


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Supporting Documentation

The proponent submitted the following documentation in support of the proposal:

o Environmental Impact Statement, Taronga Tin Project – Stage 1, March 2017

prepared by Aus Tin Mining Limited.

Post Lodgement:

o Ecological Assessment Addendum, September 2017, prepared by GeoLINK;

o Biodiversity Risk Assessment – Addendum, September 2017 prepared by the

proponent;

o Consultation (letters) with Glen Innes and Moombahlene Local Aboriginal Land

Councils;

o Bushfire Risk Assessment, prepared by Aus Tin Mining. July 2017;

o Decommissioning and rehabilitation details prepared by Aus Tin Mining, 14

November 2017;

o Groundwater and water balance modelling, prepared by Aus Tin Mining and

ATC Williams, 20 November 2017.

Application Chronology

Date Details Annexure

11 December 2015 Secretary’s Environmental Assessment Requirements (SEARs) issued by NSW Planning & Environment.

Note: SEARs expire 11 December 2017.

8 March 2017 Application lodged.

Environmental Impact Statement – Taronga Tin Mine – Stage 1.

A

13 March 2017 External referrals sent to NSW RMS, NSW RFS, OEH, DPE Mining, Department of Primary Industries (Water), NSW EPA.

16 March 2017 Exhibition period commences.

16 March 2017 Surrounding owner notification letters posted.

3 April 2017 Referral advice received from NSW RMS. B

12 April 2017 Referral response received from NSW EPA, request for further information.

B

13 April 2017 Referral response received from NSW RFS, request for further information.

B

17 April 2017 Public submission received. F

18 April 2017 Referral response received from DPE Mining, request for further information.

B

18 April 2017 Email referral to Transgrid.

10 May 2017 Referral response from NSW OEH, request for further information.

B


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28 June 2017 Email between proponent and OEH re scope of additional assessment.

10 July 2017 Email from OEH to proponent confirming scope of additional assessment.

24 July 2017 Proponent emailed additional bushfire assessment report directly to NSW RFS.

C

23 August 2017 Letter from OEH to proponent confirming scope of additional assessments.

B

24 August 2017 Referral response received from NSW RFS – No objection. Advice provided.

B

11 September 2017 Proponent letter of response to submission. F

12 September 2017 Additional information submitted by Aus Tin Mining to Council.

C

13 September 2017 Additional information provided by the Applicant to NSW EPA and OEH.

C

11 October 2017 OEH referral response. Issues adequately addressed. Require Voluntary Planning Agreement (VPA) prior to commencement.

B

11 October 2017 Final RMS response. B

19 October 2017 Internal referral response from Director Infrastructure Services. Consent condition attached.

E

25 October 2017 Proponent confirms offer to enter into a VPA re biodiversity offset areas.

D

30 October 2017 EPA request for additional information and offer to attend meeting with proponent and Council.

B

30 October 2017 DPE Mining request for additional information. B

3 November 2017 Meeting with EPA, the proponent and Council staff at GISC to discuss EPA’s request for information.

14 November 2017 Proponent provides additional details of decommissioning and rehabilitation work to DPE Mining.

C

20 November 2017 OEH confirms additional microbat surveys in spring are not necessary.

H

20 November 2017 Proponent provides Council and EPA additional information re water balance modelling and groundwater impact.

C

5 December 2017 Email from proponent to K Hunter re DPE Mining concerns.

H


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7 December 2017 Email from DPE Mining to K Hunter re efforts to finalise assessment and concerns re final land form and maintenance.

H

8 December 2017 DPE Mining final response. B

12 December 2017 NSW EPA provide final response and general terms of approval.

B

21 December 2017 DA determined by Council (pending).

Statutory Assessment

The provisions (where applicable) of:

(a)(i) Any environmental planning instrument

State Environmental Planning Policy (SEPP) No. 33 - Hazardous and Offensive Development The primary aims of this SEPP relate to:

the provision of standard definitions of offensive and hazardous industries for inclusion in environmental planning instruments;

ensuring that in considering any application to carry out potentially hazardous or offensive development, the consent authority has sufficient information to assess whether the development is hazardous or offensive and to impose conditions to reduce or minimize any adverse impacts; and

ensuring that in deciding whether a development is a hazardous or offensive industry, any measures proposed to be employed to reduce the impact of the development are taken into account.

A proposal is not considered to be an ‘offensive industry’ unless it is first identified as a ‘potentially offensive industry’. The NSW Department of Planning’s Hazardous and Offensive Development Application Guidelines - Applying SEPP 33 provide that:

“For developments identified as ‘potentially offensive industry’, the minimum test for such developments is meeting the requirements for licensing by the DECCW or other relevant authority. If a development cannot obtain the necessary pollution control licences or other permits, then it may be classified as ‘offensive industry’, and may not be permissible in most zonings.”

The Applicant has provided sufficient details to demonstrate that reasonable and practical mitigation measures can be employed on site and general terms of approval for an Environment Protection Licence have been issued by the NSW EPA. The development is therefore not considered to be an offensive industry. State Environmental Planning Policy No. 44 - Koala Habitat Protection With reference to Clauses 6 and 7, the subject land is greater than one (1) hectare (including any adjoining land under same ownership) and therefore the provisions of the SEPP must be considered.


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The submitted EIS includes an Environmental Assessment prepared by GeoLINK dated August 2016, which included consideration of the SEPP. GeoLINK found that the site is not Core Koala Habitat, therefore a Koala Plan of Management is not required. State Environmental Planning Policy No. 55 – Remediation of Land Following an inspection of the site and a search of Council records, the subject land is not identified as being potentially contaminated and is therefore considered suitable for the intended use in accordance with Clause 7(1) of the SEPP. The land has previously been used for ‘agricultural activities’ and ‘mining and extractive industries’, purposes referred to in Table 1 of the contaminated land planning guidelines. Despite this, it is considered that the land is suitable for the proposed development. The proposal does not involve any land uses (residential, educational, recreational, hospital or childcare) that would be incompatible with potential contamination from previous land uses. Therefore, a preliminary investigation is not required prior to determining the application. State Environmental Planning Policy (Mining, Petroleum Production and Extractive Industries) 2008 This SEPP aims to ensure the sustainable operation and management of mineral, petroleum and extractive material resources. Clause 5 – if this Policy is inconsistent with any other environmental planning instrument, whether made before or after this Policy, this Policy prevails to the extent of the inconsistency. Clause 7 – Development for the purpose of mining is permissible with consent on land on which development for the purposes of agriculture or industry may be carried out (with or without development consent). Agriculture is permitted with consent in the RU1 Primary Production zone under the Glen Innes Severn Local Environmental Plan 2012. Part 3 of the SEPP provides the follow matters for consideration:

Clause Comments

12(a)(i) - The existing uses and approved uses of land in the vicinity of the development.

Existing and approved land uses are rural dwellings and extensive agriculture.

12(a)(ii) - Whether or not the development is likely to have a significant impact on the uses that, in the opinion of the consent authority having regard to land use trends, are likely to be the preferred uses of land in the vicinity of the development.

The preferred uses of land in the vicinity of the development are agricultural activities with associated dwellings.

Nearby agricultural and residential uses would potentially be impacted by various aspects of the proposed extractive industry, including:

Noise;

Blasting;

Air and water quality impacts;

Traffic;

Visual impact.


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Clause Comments

Detailed assessments of the above matters were provided by the proponent and are discussed in detail later in this report. Provided the proposed mitigation measures, conditions of consent and EPL conditions are complied with, the development will not have a significant adverse impact on surrounding land uses.

12(a)(iii) - Any ways in which the development may be incompatible with any of those existing, approved or likely preferred uses.

The proposed mine has the potential to be incompatible with existing and preferred land uses, however, implementation of mitigation measures (Section 5 of the EIS) as well as compliance with the consent conditions and EPL conditions will manage potential impacts arising from the proposal.

12(b) - Evaluate and compare the respective public benefits of the development and the land uses referred to in paragraph (a) (i) and (ii).

Public benefit of existing and approved land uses:

Value of primary industry;

Maintaining the rural character of the area.

Public benefit of proposed development:

Employment opportunities (submitted EIS suggests approximately $500,000 to $750,000 in wages relating to direct onsite employment) involving around 15 staff;

Multiplier effects on local economy is estimated to be in the order of 3:1. Multiplier effect benefits local industries, rental housing, fuel providers and the like;

Biodiversity offset area of 20.44 hectares to be secured in perpetuity;

Decommissioning and rehabilitation will result in a post-mining land use comparable or better than current use and to the extent possible to support limited agricultural activities.

The public benefit of the proposed development is therefore considered to be greater than the existing (low scale) agricultural use.

12(c) - Evaluate any measures proposed by the applicant to avoid or minimise any incompatibility, as referred to in paragraph (a) (iii).

Proposed mitigation measures are discussed and evaluated in detail in this report.

Refer to the section: ‘the likely impact of the development’.

14(1) - Whether or not the consent should be issued subject to conditions aimed at ensuring that the development is undertaken in an environmentally responsible manner, including conditions to ensure the following:

Suitable consent conditions to manage the development are included as an annexure to this report.

Greenhouse gas emissions may be minimised by the following measures:

1. Use of bio-diesel for vehicles and equipment where possible.

2. Use of modern vehicles and machinery.

3. Regular maintenance of vehicles and machinery and driver education (code of conduct).


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Clause Comments

(a) that impacts on significant water resources, including surface and groundwater resources, are avoided, or are minimised to the greatest extent practicable,

(b) that impacts on threatened species and biodiversity, are avoided, or are minimised to the greatest extent practicable,

(c) that greenhouse gas emissions are minimised to the greatest extent

practicable.

4. Rehabilitation and revegetation of the site to provide carbon sequestration.

Items one (1) to three (3) are operational matters.

Item four (4) will be addressed through carbon sequestration arising from the proposed biodiversity offset area.

14(2) - The consent authority must consider an assessment of the greenhouse gas emissions (including downstream emissions) of the development, and must do so having regard to any applicable State or national policies, programs or guidelines concerning greenhouse gas emissions.

There are no relevant State policies, programs or guidelines applicable to assessment of greenhouse gas emissions for open cut mining listed in the SEARS.

14(3) - The consent authority must consider any certification by the Chief Executive of the Office of Environment and Heritage or the Director-General of the Department of Primary Industries that measures to mitigate or offset the biodiversity impact of the proposed development will be adequate.

No such certification has been issued.

15(1) - The consent authority must consider the efficiency or otherwise of the development in terms of resource recovery.

DPE Mining provided comments in regard to the placement of waste dumps and stockpiles and the location of the biodiversity offset area in regard to sterilisation of remaining resources.

Operational efficiencies will be managed as per the Mining Operations Plans.


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Clause Comments

The proponent has offered to enter into a VPA to provide security in terms of the extent and equivalent value of the biodiversity offset areas whilst providing the flexibility to establish the offset areas elsewhere, should later stages of the mine proceed under a separate approval process.

15(2) - The consent authority must consider whether or not the consent should be issued subject to conditions aimed at optimising the efficiency of resource recovery and the reuse or recycling of

material.

Processing of the material is considered to be efficient. Waste products generated will be classified as either Non Acid Forming (NAF) or Potential Acid Forming (PAF) with initial tests indicating material in the top 10 metres (or an estimated 50,000 tonnes) from surface to be characterized as NAF and suitable for construction activities, including the processing pad and dams.

No specific conditions are considered necessary in relation to this matter as efficiency of operation is adequately covered in the EIS and post lodgement documentation.

15(3) - The consent authority may refuse to grant consent to development if it is not satisfied that the development will be carried out in such a way as to optimise the efficiency of recovery of minerals, petroleum or extractive materials and to minimise the creation of waste in association with the extraction, recovery or processing of minerals, petroleum or extractive materials.

The efficiency of the proposed resource recovery will be subject to the operational details contained within the MOP.

16(1) - The consent authority must consider whether or not the consent should be issued subject to conditions that do any one or more of the following:

a) require that some or all of the transport of materials in connection with the development is not to be by public road,

b) limit or preclude truck movements, in connection with the development, that occur on roads in residential areas or

The proposal includes the transportation of material (tin concentrates) from the trial mine site via Grampians Road then Gulf Road to Wellington Vale Road (heading north) or Emmaville Road (heading south) as shown at Figure 1.

The haulage route passes through Emmaville via Moore Street. The EIS states that a Code of Conduct for transportation will be implemented with specific measures for heavy vehicles including:

i. restricted travel through Emmaville township (Glen Innes Road and Moore Street) between 6.00 am to 7.00 pm Monday to Saturday, and at all times to limit the level of noise; and at no times to enter O’Donnell Street; and

ii. no access along the Gulf or Emmaville/Glen Innes Roads during the operation of the school bus (7.00 am to 9.00 am and 2.00 pm to 4.00 pm on school days).

The RMS provided the following comments:


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Clause Comments

on roads near to schools,

c) require the preparation and implementation, in relation to the development, of a code of conduct relating to the transport of materials on public roads.

There will be a small increase in heavy vehicle movements at the intersections of Wellington Vale Road/New England Highway and Emmaville Road/Gwydir Highway. When preparing the final Traffic Management Plan (TMP) consideration needs to be given to safety issues at the intersection of New England Highway and Wellington Vale Road. Right turning heavy vehicles have limited storage length when undertaking a right turn into Wellington Vale Road if required to give way to vehicles travelling on the New England Highway.

A condition is recommended requiring the preparation and implementation of a code of conduct for the transport of materials on public roads.

A consent condition requires the preparation of a Traffic Management Plan incorporating the above matters.

16(3) Consideration of comments received from the Roads and Traffic Authority (now RMS).

Comments were received from RMS on 3 April 2017. The matters raised in their correspondence are addressed in this report and included as a consent condition.

17(1) and 17(2) - Whether or not consent should be issued subject to conditions aimed at ensuring the rehabilitation of land that will be affected by the development. In particular, the consent authority must consider whether conditions of the consent should:

(a) require the preparation of a plan that identifies the proposed end use and landform of the land once rehabilitated, or

(b) require waste generated by the development or the rehabilitation to be dealt with appropriately, or

(c) require any soil contaminated as a result of the development to be remediated in accordance with relevant guidelines (including guidelines under section 145C of the Act and the Contaminated Land

A decommissioning and rehabilitation plan is provided at Annexure C.

DPE Mining do not support the final land use where any water bodies (such as the tailings dams and sediment dams) are used for aquaculture or tourism fishing. This final use was mentioned in the EIS, however, the decommissioning and rehabilitation plan, prepared following liaison between the proponent provided the following update:

Further to recent discussions with EPA, it is proposed the final landform for the open cut pit (void) will change from a water filled void to an open void, and Potentially Acid Forming (PAF) material will be encapsulated within the void.

DPE Mining provided consent conditions to ensure the final land use meets agency requirements.


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Clause Comments

Management Act 1997), or

(d) require steps to be taken to ensure that the state of the land, while being rehabilitated and at the completion of the rehabilitation, does not jeopardize public safety.

17 Rehabilitation

(1) Before granting consent for development for the purposes of mining, petroleum production or extractive industry, the consent authority must consider whether or not the consent should be issued subject to conditions aimed at ensuring the rehabilitation of land that will be affected by the development.

(2) In particular, the consent authority must consider whether conditions of the consent should:

(a) require the preparation of a plan that identifies the proposed end use and landform of the land once rehabilitated, or

(b) require waste generated by the development or the rehabilitation to be dealt with appropriately, or

(c) require any soil contaminated as a result of the development to be remediated in accordance with relevant guidelines (including guidelines under section 145C of the Act and the Contaminated Land Management Act 1997), or

Aus Tin Mining Limited has committed to rehabilitation work described in their letter of 14 November 2017 and email of 7 December 2017 (Annexure C). These commitments are additional to those described in the EIS. The determination of consent lists these additional commitments in the schedule of plans and supporting documents in (draft) Consent Condition (2).

Final commitments are summarised as:

1. The Company will encapsulate all Potentially Acid Forming (PAF) material in the TSF (Cell 1) and open pit as provided in our letter of 14 November 2017, but will increase the depth of Non Acid Forming (NAF) over PAF material from one (1) metre to two (2) metres. If during the course of post approval investigations the Company can demonstrate to DPE Mining’s satisfaction that a reduced depth of NAF will facilitate a long term rehabilitation, then the depth of NAF material over PAF material may be reduced and incorporated into the Mining Operations Plan. Approximately 50,000 tonnes of NAF material is expected to be generated from mining operations. Adopting a two (2) metre depth of NAF over PAF material to be rehabilitated, the TSF (Cell 1) will require approximately 8,000 tonnes, and the PAF material in the void, approximately 11,500 tonnes.

2. The Company will ensure all High Density Polyethylene (HDPE) or geomembrane liners are installed fully in accordance with manufacturer’s specifications to limit the likelihood of liner perforation during installation and subsequent operations. The Company proposes to rehabilitate the TSF (Domain 2) as a rehabilitated grassland using seed that does not have a rooting depth greater than two (2) metres.

3. The Company proposes to rehabilitate the open cut pit as a Final Void (Domain 6) with the PAF materials fully encapsulated and covered with NAF to a depth of two (2) metres. All NAF materials will be carefully selected to ensure the upper materials contain sufficient weathered material (with moisture retention properties) suitable for grass growth. The completed surface will be seeded using plants and grasses that do not have a rooting depth greater than two (2) metres.

4. In respect of the care and maintenance period, the Company will commit to commencing the rehabilitation program as outlined in our letter of 14 November 2017 (and to be detailed in the Mining Operations Plan) within a three (3)


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Clause Comments

(d) require steps to be taken to ensure that the state of the land, while being rehabilitated and at the completion of the rehabilitation, does not jeopardize public safety.

year period after the conclusion of Stage 1. Once commenced, it is anticipated all required rehabilitation works will be completed in approximately 12 months. The company will also commit to an ongoing monitoring and maintenance program for the rehabilitated areas. If the Company proposes to proceed with further development of the broader resource, it will inform DPE Mining within two (2) years of the conclusion of Stage 1 operations at which time the Company will prepare any amendments to the currently proposed rehabilitation program.

Additionally, suitable consent conditions have been provided by DPE Mining to ensure rehabilitation work is appropriately carried out and that the land is suitable for a compatible rural land use upon decommissioning of the mine.

State Environmental Planning Policy (State and Regional Development) 2011 Clause 20 - Regional development identified in Schedule 4A of the Environmental Planning and Assessment Act 1979. The cost of the Development is stated in the development application as $2.5 million. General development over $20 million is Regional Development. The development is not identified as Regional Development. Council is the consent authority. State Environmental Planning Policy (Rural Lands) 2008 No provisions of this SEPP are applicable to the proposed development, as Part 3 relates only to rural dwellings and subdivision. Glen Innes Severn Local Environmental Plan (LEP) 2012 The proposal is consistent with the LEP having regard to the following:

Clause 2.2, the subject site is zoned RU1 Primary Production. In accordance with Clause 2.3(1) and the RU1 zone landuse table, the proposed development for open cut mining is a permissible landuse with consent. Open cut mining means mining carried out on, and by excavating, the earth’s surface, but does not include underground mining.

The objectives of the RU1 zone are as follows:

o To encourage sustainable primary industry production by maintaining

and enhancing the natural resource base;

o To encourage diversity in primary industry enterprises and systems

appropriate for the area;

o To minimise the fragmentation and alienation of resource lands;

o To minimise conflict between land uses within this zone and land uses

within adjoining zones.

In accordance with Clause 2.3(2), the proposal is consistent with the zone objectives having regard to the following:


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o The proposal is a permissible landuse;

o The development is for a primary industry purpose;

o The proposal is considered acceptable subject to the proposed draft

conditions.

Clause 5.10 – Heritage Conservation. An Aboriginal heritage assessment prepared by Remnant Archaeology was submitted as part of the EIS. The assessment found that there is a low probability of Aboriginal objects/and or places still existing within the project area. There are no items listed on the Aboriginal Heritage Information Management System (AHIMS) database as at 11 December 2017. Aus Tin Mining notified the Glen Innes and Moombahlene Local Aboriginal Land Councils in writing, however, no response was received. OEH acknowledged the applicant’s attempts to consult with relevant Aboriginal stakeholders. Suitable conditions of consent are provided to manage the conservation and reporting of any cultural material should it be found.

Clause 7.3 - satisfactory arrangements are in place for provision of essential services. Electricity supply will be via a diesel generator. Portable site buildings will be supplied with non-potable water for ablutions and a bottled drinking water supply. A separate portable ablutions building will be installed with an ablutions bladder for periodic emptying. A suitable road access and car parking area will service the development.

(a)(ii) Any proposed instrument that is or has been placed on exhibition

No draft instruments apply to the proposal.

(a)(iii) Any Development Control Plan in force

Glen Innes Severn Development Control Plan 2014: Chapter 2 Notification Procedures Section 2.3 Notification Procedures and Guidelines for Applications. Adjoining landowners will be given notice of an application if, in the opinion of Council, land adjoining the development may be detrimentally affected by a development proposal. The development proposal was advertised in the Glen Innes Examiner and on Council’s website and was notified to surrounding land owners. The exhibition period was from 16 March to 17 April 2017 with submissions received within that period. Chapter 4 Rural Development Chapter 4 is primarily concerned with rural dwellings and rural tourist accommodation. Section 4.5 deals with vehicular access requirements. Access to the project area will be via Grampians Road then by Right of Carriageway over Grampians Track as shown at Figure 6. The access arrangement is generally consistent with the DCP controls. Council’s Manager of Infrastructure Services has recommended that the proponent:


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(a)Assess all roads proposed to be used for over-mass and/or over-dimensional transport (including intersections, bridges, culverts and other road features) to determine whether the existing road condition can accommodate the proposed haulage. Where improvements are required, the Proponent shall implement these in consultation with the relevant road authority, prior to haulage and at the full expense of the Proponent; (b) construct required upgrades to the Grampians Road and associated mine access road intersection; and (c) install any appropriate advance warning signs on Grampians Road.

The Grampians Road will require upgrade to facilitate ongoing mining operations. Road upgrade works may be undertaken in stages, using any suitable by-product material from the mine, with the agreement of Council. A road opening permit application is to be submitted to Council and approved prior to any works within a public road reservation. A condition of consent has been provided consistent with this recommendation. Figure 6: Access

(a)(iii)(a) Any planning agreement or draft planning agreement

In regard to providing a suitable mechanism for managing the proposed biodiversity offset site, NSW OEH suggested that a Voluntary Planning Agreement, rather than a Section 88B covenant, would provide flexibility for the proponent, whilst providing the


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level of security considered appropriate by OEH for such offsets (Annexure C). Following this advice, the applicant submitted an offer to Council to enter into a VPA pursuant to S93F of the Act on 25 October 2017. The VPA will allow the proponent some flexibility in the final location of the biodiversity offset site. The key elements of the VPA are:

i. Aus Tin Mining will apply rehabilitation and management measures to the preliminary offset site equivalent to what would be applied to a formal Biobanking site (without formally establishing it as an offset site);

Explanatory note: A preliminary area of 20.44 hectares has been identified within Lot 2 DP 1008294 as being of a suitable offset area to compensate for the biodiversity impact

of the proposal, including eco‐credits for microbat species as part of the biobanking assessment process completed by the applicant. Should the Stage 1 Trial mine be decommissioned, site rehabilitation will be carried out including securing the preliminary biodiversity offset areas identified in Lot 2 DP 1008294. Should the proponents seek consent for a further stage of the mine, then the VPA provides the flexibility for the biodiversity offset areas to be located within other land, to meet the offset credit arrangements for Stage 1. A further stage of the mine is likely to involve expanding MLA into the areas identified as offsets.

ii. upon completion of Stage 1, if it is determined that no further Stages would be undertaken, then the preliminary offset site could be formalised and secured in-perpetuity as the offset site; alternatively

iii. if the outcome of Stage 1 confirmed that additional Stages would proceed, the Proponent would then determine the additional offset credits (if required) for the other stages; and

iv. either formalise the preliminary offset site to retire the credits necessary for Stage 1 and find an additional offset site(s) to meet the offset credit requirements for the other stages; or

v. cancel the preliminary offset site and establish an alternative offset site that meets the credits offset requirements for all stages.

The VPA will be prepared by the proponent. A condition of consent requires that the applicant enter into a VPA with Council and the NSW OEH in accordance with the terms of the offer made to Council on 25 October 2017. If Council resolves to approve this development application, the Council should also resolve to publicly notify the VPA, subject to any reasonable and minor variations agreed to between the applicant, NSW OEH and Council’s delegate, the General Manager.

(a)(iv) Any matters prescribed by the regulations

The proposal is classified as ‘Designated Development’ under Schedule 3 of the Environmental Planning and Assessment Regulation 2000, as the mine will disturb a total surface area of more than four (4) hectares of land and is located within 40 metres of a natural waterbody. The Regulation identifies the categories of development that are ‘advertised development’. Types of advertised development include ‘nominated integrated development’. Development that requires an approval under the Protection of the Environment Operations Act 1997 is nominated integrated development, and is therefore ‘advertised development’.


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The development proposal was advertised in the Glen Innes Examiner and on Council’s website and was notified to surrounding land owners. The exhibition period was from 16 March to 17 April 2017 with submissions received within that period.

(a)(v) Any Coastal Zone Management Plan

No Coastal Zone Management Plan applies to the subject site.

(b) The likely impacts of that development, including environmental impacts on both the natural and built environments and the social and economic impacts in the locality.

Context and Setting The subject land is in a rural location. The project area incorporates a section of the Grampians Ridgeline, a prominent ridge with an approximate elevation to 960m Australian Height Datum (AHD). A communications tower nearby the project area is visible from the outskirts of Emmaville approximately 7.5 kilometres to the south east. The land has been previously disturbed by agriculture and mining exploration and comprises partially cleared grazing land and forest/woodland. A dam and a watercourse occur in the southern portion of the site in additional to two (2) adits (mine entrances) from previous exploration. There are a number of rural dwellings approximately 2 kilometres away from the site. The site is surrounded by cleared and partially open woodland/forest. Photos of the site and surrounding area are provided at Annexure G. The proposed open cut area will alter the landscape. The proposed dams will not be highly visible. Impacts from the development to the rural character and amenity of the area will be mitigated, given the relative isolation of the site and that the current trial mine proposal is a relatively small mine undertaking. Measures to maintain the rural character of the area include restricting mining operations to daylight hours only, air quality controls to manage dust, the implementation of a complaints register and the preparation and compliance with a code of conduct for truck operations on public roads. Upon decommissioning of the trial mine, the site will be rehabilitated to support a final land use that is comparable or better than the current use and the final landform would support agricultural activities. Flora and Fauna In 2015 GeoLINK prepared an Ecological Assessment of the proposed mine site. This assessment was revised in September 2017 (Addendum Report) in response to a request for further information from NSW OEH. The addendum report included additional field assessments and made recommendations regarding the location and extent of biodiversity offset areas. GeoLINK found that the proposal would result in the loss of 5.9 hectares of native vegetation, being 6.7 % of the total native vegetation at the site. An estimated 1.95 hectares of vegetation would be removed within the northern works zone, with 3.95 hectares of vegetation removed within the southern works zone.


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GeoLINK recommended a number of mitigation measure to minimise ecological impacts, consistent with mitigation measures outlines in the Biodiversity Risk Assessment (Addendum) prepared by the proponents. A condition of consent will require the implementation of those measures. The proponents have offered to enter into a VPA to formalise biodiversity offset areas and to provide some flexibility should additional stages of the mine proceed. OEH required additional microbat survey be undertaken in spring to determine whether the existing mine adits provided habitat for the species. A microbat survey conducted in July 2017 identified no bats in either adits, further it was agreed that bats had already been considered in eco-credit species as part of the biobanking assessment process. Vegetation removal has been assessed under the provisions of the Native Vegetation Act 2003 which was repealed on 25 August 2017. Transitional arrangements are in place until 25 February 2018 for proposals that are lodged prior to that date. Roads The access route to the project area will be by a Right of Way incorporating a section of the Grampians Track within private property. The proposal includes the transportation of material (tin concentrates) from the trial mine site via Grampians Road then Gulf Road to Wellington Vale Road (heading north) or Emmaville Road (heading south).

The haulage route passes through Emmaville via Moore Street. The EIS states that a Code of Conduct for transportation will be implemented with specific measures for heavy vehicles including:

Restricted travel through Emmaville township (Glen Innes Road and Moore Street) between 6.00 am to 7.00 pm Monday to Saturday, and at all times to limit the level of noise; and at no times to enter O’Donnell Street; and

No access along the Gulf or Emmaville/Glen Innes Roads during the operation of the school bus (7.00 am to 9.00 am and 2.00 pm to 4.00 pm on school days).

A consent condition requires the preparation of a Traffic Management Plan incorporating the above matters. Council’s Director of Infrastructure Services provided the following comments regarding road and traffic impact:

Estimated traffic volume generation at the mine during peak operation of the trial Stage 1 is not considered significant other than with regard to the increased volumes on the unsealed Grampians and Schroders Roads;

The haulage of concentrate will be via Wellington Vale or Emmaville Road. In either case the roads are acceptable, however, consideration of the capacity of bridges on both routes is required before over-mass loads can be approved;

There is ample space within the project site to accommodate parking and manoeuvring areas in accordance with AS2890.1 and AS2890.2;

Required approvals may include Section 138 approval from Glen Innes Severn Council and RMS under the Roads Act 1993 for any works required within the road reserve.


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Air Quality An Air Quality Assessment by Katestone Environmental Pty Ltd was submitted with the EIS and found that the proposed mine can be developed and dust emissions managed to avoid an adverse impact on air quality. Dust suppression measures include:

Water or polymer dust suppression products would be employed within the mine, processing plant and unsealed access roads;

Timing of blasting to coincide with favourable climatic conditions;

Driver’s Code of Conduct includes speed restrictions on unsealed roads;

Air quality monitoring at selected sensitive receivers;

Complaints register. These mitigation measures are included as conditions of consent. Noise and Blasting A Noise Impact Assessment was prepared by Spectrum Acoustics. The assessment modelled noise and vibration impact to surrounding properties shown in the image below and the communications tower.

The project specific noise level for all receivers is the intrusiveness criterion of 35 dB(A) Leq(15 min) for daytime and night time activities. The intrusiveness criterion limits noise levels from the source (the mine) to a background plus 5dB. The background noise level of 30dB(A), L90 was adopted for the assessment. This criterion applies to all emissions from the site including heavy vehicles on private sections of the haul route.


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There are no night-time activities either planned or permitted under this proposal or the draft consent conditions. The project will generate a relatively small amount of concentrate and would generate no more than a few truck movements per day. There will be no night-time haulage carried out. Blasting will occur between 9.00 am and 5.00 pm Monday to Friday and would not occur more than once per day. The assessment concluded that:

No noise criterion exceedances at residential receivers;

No blasting criterion exceedances at residential receivers or nearby communications tower; and

No exceedance of off-site traffic noise criteria at any receiver. Mitigation measures listed in the EIS include:

Construction, mining and processing operations to occur during day shift only;

Mining and processing operations would be undertaken on the northern side of the Grampians ridgeline providing a natural barrier for noise emissions for all receivers west, south and east of the Stage 1 Project Area. Provision would be made should noise abatement to the north be considered necessary;

Vibration monitoring at selected sensitive receivers. Monitoring results will guide the size and intensity of routine blasting;

Timing of production blasts may be governed by climatic conditions;

Adjacent neighbouring residents or those potentially affected would be notified prior to production blasts;

Proposed monitoring program for noise and vibration with appropriate management plan should noise or vibration levels exceed modelled levels;

A structural inspection of the communications tower (Lot 1 DP 1008294) will be undertaken prior to the commencement of operations;

Implementing a “Code of Conduct” for transport activities that would include inter alia permissible noise limits and restricted travel periods;

Implement and manage a complaint register.

A condition of consent is the implementation of mitigation measures described in the EIS. It is considered that these measures, specifically no night-time operations, are likely to maintain the rural amenity of the area.

Waste

Waste rock:

Approximately 75,000 tonnes of waste rock would be mined in order to access the ore within the Open Cut Pit;

Waste rock is classified as either Non-Acid Forming (NAF) or Potential Acid Forming (PAF);

The top 10 metres from surface (or approximately 50,000 tonnes) may be characterized as NAF and suitable for construction activities, including the processing pad, dams, etc;


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The remaining waste rock would likely be characterised as PAF (approximately 24,000 tonnes) and would be managed in order that potential generation of Acid Mine Drainage (AMD) is reduced;

PAF material would be contained sub-aqueously (underwater) within a lined cell (HDPE, geomembrane or the like) within the tailings storage facility.

Water Management Waste rock management, water management and the potential for seepage to the groundwater system has been the subject of detailed analysis between the proponent and NSW EPA. The proponents met with senior staff from the EPA and with Council staff at Glen Innes on 3 November 2017 to review waste and wastewater management processes. Following that meeting, the proponents provided additional information in their letter of 20 November 2017, pertaining mainly to cell management, groundwater management bores, groundwater and surface water quality and quantity. The Proponent previously proposed using recovered process water for dust suppression, but as discussed with the EPA it is now proposed to utilise harvested surface water from Farm Dam B.

Surface Water from the undisturbed northern side of the premises would be controlled and contained stipulated in Managing Urban Stormwater: Soils and Construction, Vol. 2E, Mines and Quarries (DECC, 2008).

The EPA issued its General Terms of Approval on 12 December 2017 subject to the changes discussed at the meeting and documented in Aus Tin Mining’s letter of 20 November 2017. Visual Impact The project area is relatively isolated, however, the site can be readily identified from the southern side of the ridgeline by the existing communications tower. The mining and processing operations will be located on the northern side of the Grampians ridgeline. The TSF would be located on the southern side of the ridgeline within a valley starting at an elevation of 815m AHD. The mining and processing operations area will be visible from properties to the north, including ‘Wellcamp’, with the dams potentially partially visible from properties to the south of the site. Natural topography and existing vegetation screens the project area from surrounding areas. It is stated in the EIS that the office, amenities and stockpiling areas will be located to reduce visual impact when viewed from the south. Bushfire The land is mapped as bushfire prone land. The proposal was referred to the NSW Rural Fire Service for comment who requested additional information. A Bushfire Assessment Report was prepared by the proponent and submitted to the NSW RFS which has no further objections to the proposal. As stated in the Bushfire Assessment Report, operational management measures will provide bushfire safety within the site by:


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clearing for asset protection zones;

ensuring no permanent or habitable buildings;

no overnight accommodation;

secondary access via a fire trail to Schroders Road;

installation of 20ML of fire fight water within the site. A consent condition requires that prior to the commencement of mine operations, a Bushfire Protection Plan shall be prepared and approved by Council. The Plan shall be prepared in accordance with the NSW Rural Fire Service guideline Planning for Bushfire Protection, 2006. Social and economic impacts in the locality The proposed development, if undertaken without any mitigation requirements or controls, may potentially generate negative social impacts within the locality, including:

Safety of the local road network;

Air quality, noise and vibration;

Loss of native habitat;

Impact to water quality;

Visual impact. The potential impacts have been addressed in the EIS and subsequent assessments and discussed in this report. Subject to the implementation of robust mitigation measures, the proposed development should not result in an unacceptable or significant negative impact on the local or wider community. The EIS discusses intergenerational equity, non-material well-being and operational safeguards to mitigate all potentially adverse environmental impacts. It is considered that, provided all mitigation measures proposed by the proponents and required by the relevant government agencies are implemented, operations within the site may be conducted without adverse social impact in the locality. Within the Stage 1 project, economic benefits will accrue to the local and wider community through employment and the flow-on effect from the cost to establish and operate the trial mine. Other land resources The land is zoned RU1 Primary Production and has an area of 129.5 hectares. The minimum lot size for subdivision of the land is 300 hectares. The land is presently vacant and may only be suitable for low scale extensive agriculture within the cleared areas of the land. During mine operations, the loss of this land for agriculture will not significantly impact rural production in the area. Should the Stage 1 mine be decommissioned and rehabilitated, the proponent states that the objective for post-mining land use at the site will be to achieve an overall use comparable or better than current use and to the extent possible support limited agricultural activities. Benefits of post-mining land use will include the retention of surface water harvesting infrastructure (water management areas) and useable


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rehabilitated grassland. It should be noted that the Stage 1 Project area is considered poor quality land and currently does not support any agricultural activities. Land Use Conflict Table 6: Recommended Minimum Buffers (metres) for Primary Industries in ‘Living and Working in Rural Areas’, NSW Primary Industries, 2007 provides that the recommended minimum buffer distance for mining operations involving blasting is 1,000 metres. The nearest established rural dwellings are ‘Wongalee’ over two (2) kilometres to the south east and ‘Wellcamp’ over two (2) kilometres to the north of the project area. There is a shed and caravan located 500 metres to the north east of the site at 547 Schroders Road. Noise, vibration and dust impacts were modelled for these and other surrounding sensitive receivers. The assessments found that, subject to proposed mitigations measures, impacts would be acceptable. Mitigation measures include:

No night-time mining operations;

Dust suppression;

Notification of blasting;

Code of conduct for haulage operators;

Complaints register. There are several unused dwelling entitlements and one dwelling approval that has not commenced within a one (1) to three (3) kilometre radius of the project area. With the exception of the approved dwelling (DA 60/15-16 506 Schroders Road), under future DA’s for new dwellings, Council will need to consider the most appropriate location, design and orientation of rural dwellings within surrounding land to reduce the potential for land use conflict. On-site Sewage Management It is stated in the EIS that a portable ablutions building would be installed within the Administration Area located adjacent to the Grampians Track. The unit will be installed with a storage bladder for periodic emptying by a licensed contractor and disposed of at an approved facility. Therefore, there will be no permanent impacts arising from the installation of an onsite sewage management system involving a treatment area and transpiration areas. Heritage The Emmaville and Vegetable Creek area are known to be historical tin mining areas. Despite this, there are no known or listed items of European Heritage listed within or surrounding the site. An Aboriginal cultural heritage due diligence assessment was conducted by Remnant Archaeology. Their findings are summarised as follows:

The project area is within an area of particular significance with regard to cultural heritage value because the landscape upon which it occurs (a ridgetop or ridgeline) has been identified by OEH as one that holds potential for the existence of Aboriginal items and/or places of heritage significance;


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Despite the presence of remnant vegetation (the Brachychiton trees for example), considerable landscape modification has altered the land surface;

The modification of the natural land surface reduces and in some cases, removes entirely the potential for Aboriginal items and places to exist and the potential for sub-surface archaeological features to survive is also significantly reduced;

No Aboriginal objects or places were located during the visual inspection of Lot 2 DP1008294 and no sites have been recorded within an area of five (5) kilometres (in any direction) of the lot;

Given the landscape context and land use history of the area the potential for objects or places to (still) exist is low.

Aus Tin Mining notified the Glen Innes and Moombahlene Local Aboriginal Land Councils in writing, however, no response was received. OEH acknowledged the applicant’s attempts to consult with relevant Aboriginal stakeholders. Safety, security and crime prevention The site is relatively isolated and there will be no mine operations conducted overnight. It is stated in the EIS that existing rural fences will be utilised. Lockable gates will be installed around the Mining Lease to deter unauthorised access. Appropriate signage will be placed at the entrance to, and along, the right of carriageway providing information on authorised entry and clearly directing mine-related vehicles entering the Mining Lease and cautioning any private vehicles utilising public roads of mine-related traffic. Appropriate signage would be installed around the perimeter of the Open Cut Pit to warn of deep excavations. The high wall of the Open Cut Pit would be protected by a 1.5m high earth/rock barrier. Rehabilitation The EIS states that: Details of Phase 1 rehabilitation activities will be provided in the Mining Operation Plan and undertaken in consultation with the Department of Industry (Division of Resources and Energy) taking into account the technical outcomes of Stage 1 so as not to sterilise the resource for future exploitation. The Phase 1 rehabilitation will be adapted and improved with experience during operation in order to successfully decommission and rehabilitate the site for future use. DPE Mining requested additional information on the proposed rehabilitation measures, including:

Post Mining Land Use;

Rehabilitation Objectives and Domains:

o Meaning rehabilitation and final land use for each mining area, for

example the open cut pit, processing area, tailing dams. The various areas will require different rehabilitation treatment.

Rehabilitation Methodology;

Post mining final landform;

Final void – including geotechnical risk and water level of the void.


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The proponent provided a detailed response to this request with the main difference between rehabilitation measures stated in the EIS and the amended measures being that the final void would not be water filled and used for aquaculture or fishing. The proponent advised that: The objective for post-mining land use at the site will be to achieve an overall use comparable or better than current use and to the extent possible support limited agricultural activities. Benefits of post-mining land use will include the retention of surface water harvesting infrastructure (water management areas) and useable rehabilitated grassland. It should be noted that the Stage 1 Project area is considered poor quality land and currently does not support any agricultural activities. Decommissioning of the mine and site rehabilitation will involve earthworks required to construct and/or profile the site in accordance with the approval and/or any subsequent approved Mining Operation Plans (MOPs). The constructed final landform will be suitable for the proposed final land use (agriculture) and blend, as far as practicable with the adjacent topography.

(c) The suitability of the site for the development

The proposal is considered appropriate with regards to the zoning of the site and permissibility under the Mining SEPP. It is not expected to have unacceptable negative impacts on the amenity of the locality or adjoining land uses subject to the proposed draft conditions being applied. Site constraints have been adequately addressed and appropriate conditions of consent recommended. No particular hazards that would make the site unsuitable for the proposed development have been identified. The suitability of the site in terms of the likely impacts of the development on the environment and the amenity of nearby residents has been discussed in detail in this report.

(d) Any submissions made in accordance with this Act or the regulations

Following the exhibition of the application in accordance with DCP 2014, and advertising in accordance with the Environmental Planning and Assessment Regulation 2000, one (1) written submission was received (Annexure F). Concerns raised in the submission related to biodiversity offsets, waste containment and rejects dams and surface water management controls. The proponent provided a written response addressing the concerns raised. A copy of the response was provided to the EPA and the submission maker (Annexure F).

(e) The public interest.

The proposed development complies with relevant legislation and local policies ensuring that the public interest is maintained. Through the imposition of the conditions contained within the draft schedule, potential impacts from the development to the surrounding environment will be minimised to ensure trial mine operations are sustainable. The development is considered to promote the orderly and economic use and development of land.


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Financial Considerations All costs associated with the development will be met by the proponent. Section 94A contribution charges ($25,000) will be levied on the development to contribute towards the provision, extension or augmentation of public amenities and services. (a) Governance/Policy Implications

Approval of this Development Application is not contrary to any Governance of Policy matters. The proposed use is permissible with development consent within the RU1 Primary Production zone and pursuant to the provisions of the State Environmental Planning Policy (Mining, Petroleum Production and Extractive Industries) 2007.

(b) Legal Implications Part 4 of the Environmental Planning and Assessment Act 1979 provides the statutory framework for the assessment of development applications. An Environmental Protection Licence under the Protection of the Environment Operations Act 1997 issued by the NSW Environment Protection Authority and mining licence under the Mining Act 1992 issued by NSW Planning & Environment Resources and Energy are required prior to the commencement of any mining activity approved by Council by this determination of consent.

(c) Social Implications The community, government agencies and the Council participated in the preparation of the Glen Innes Severn LEP 2012, which is in force and is the primary environmental planning instrument for the Glen Innes Severn local government area. The relevant aims of the Glen Innes Severn LEP 2012 are to encourage the proper management, development and conservation of natural and human resources by protecting, enhancing and conserving land of significance to agricultural production and timber, minerals, soil, water and other natural resources and areas of significance for nature conservation. The LEP also aims to facilitate growth and development and promote agricultural diversity. The proposal is consistent with the aims of the Glen Innes Severn LEP 2012 in this regard.

(d) Environmental Implications Environmental implications have been considered in this assessment pursuant to S79C of the Environmental Planning and Assessment Act 1979. Biodiversity offset measures will be formalised within a Voluntary Planning Agreement between the proponent and the Council.

(e) Economic/Asset Management Implications Economic and Asset Management implications have been considered by Council.

CONCLUSION This application has been assessed having regard to the relevant matters for consideration prescribed by Section 79C(1) of the Environmental Planning & Assessment Act 1979. The proposal is a permitted development pursuant to Clause 7(1) of the Mining SEPP. The proposal is permissible with consent and is consistent with applicable provisions of GISLEP 2012.


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The proponent, Aus Tin Mining Limited, has supported the development application with a detailed and robust EIS as well as detailed responses to all requests for additional information from Council and State agencies. DPE Mining and NSW EPA have provided considerable input into the assessment of the development proposal and the formulation of recommended draft conditions of consent. Council’s role in the assessment and determination of this proposal is to:

1. Ensure that impacts arising from the proposal to the subject land and the surrounding natural and built environment are well understood and that appropriate mitigation measures are implemented to manage impacts; and

2. Ensure that agency requirements have been understood and included as conditions of consent; and

3. Ensure that the General Terms of Approval issued by NSW EPA are included in the consent; and

4. Ensure that Council and the community does not bear an unreasonable or avoidable burden in terms of impact from ongoing mine operations and rehabilitation of the site upon decommissioning of the mine.

It is noted that, should Council determine to approve the development proposal, that the development will not commence until the Environmental Protection Licence has been issued by NSW EPA and the Mining Licence has been issued by DPE Mining.

RECOMMENDATION

1. That Development Application 56/16-17 for the Stage 1 Taronga Trial Tin Mine within Lot 2 DP 1008294 located off Grampians Road, Emmaville, be approved subject to the following conditions:

PRESCRIBED CONDITIONS

1. The development is to be undertaken in accordance with the prescribed conditions of Part 6 - Division 8A of the Environmental Planning & Assessment Regulations 2000.

Reason: To comply with legislative requirements.

GENERAL CONDITIONS

2. Development is to be in accordance with approved plans

The development is to be carried out in accordance with the plans and supporting documents set out in the following table, as stamped and returned with this consent, except where modified by any conditions of this consent.


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Plan No. / Supporting Document(s)

Prepared by Dated

Environmental Impact Statement Taronga Tin Project – Stage 1

Aus Tin Mining Limited

March 2017

Bushfire Assessment Report Aus Tin Mining Limited

July 2017

Ecological Assessment – Addendum, Taronga Tin Project

GeoLINK 12 September 2017

Biodiversity Risk Assessment – Addendum


12 September 2017

Letter to Glen Innes Severn Council:

Response to request for further information regarding mine rehabilitation.


14 November 2017

Taronga Tin Mine Stage 1 EIS -Water Balance Modelling Clarification

ATC Williams 16 November 2017

Letter to Glen Innes Severn Council:

Response to request for further information regarding mine rehabilitation.


20 November 2017

In the event of any inconsistency between conditions of this development consent and the plans and documents referred to above, the conditions of this development consent prevail.

Reason: To ensure that the development is in agreement with that approved in the development consent.

3. Documentation

A copy of all the approved documents related to this consent, shall be kept on site at all times and shall be made available upon inspection by Council or an authorised government agency.

Reason: To ensure all documents are available on inspection.


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4. Approval Period

The development is approved for a period of no more than seven years from the commencement of operations.

Reason: To comply with the recommendations of NSW Planning & Environment Resources & Geoscience.

5. Section 94A Contributions Plan

In accordance with the provisions of Council’s Section 94A plan, a contribution towards the provision, extension or augmentation of public amenities or services, is required to be paid prior to issue of the construction certificate. The required contribution is 1% of the estimated cost of the development works, being $25,000.00.

Reason: To ensure the requirements of Council’s Section 94A plan are met.

6. Voluntary Planning Agreement

The applicant shall enter into a Voluntary Planning Agreement (VPA) with Council and the NSW Office of Environment & Heritage, in accordance with Part 4 Division 6 of the Environmental Planning and Assessment Act 1979 and the terms of the offer made to the Council on 25 October 2017 by the Applicant. The VPA shall be prepared at the cost of the proponent. The VPA shall be publicly notified as required under the Regulations and executed by all parties prior to the commencement of any work or action associated with this development consent.

Reason: To provide for flexibility in the location of biodiversity offset areas.

7. Mitigation measures to minimise ecological impact

Mitigation measures listed in Section 6 of the Ecological Assessment Addendum (GeoLINK, 12 September 2017) and the Biodiversity Risk Assessment – Addendum (Aus Tin Mining, 12 September 2017) shall be implemented. Monitoring and maintenance of mitigation measures, including the installation of nest boxes, shall be undertaken by a qualified ecologist at the following frequency:

Six months after installation

Six months after Stage 1 mining operation

A report demonstrating that maintenance and monitoring has taken place as required in this approval shall be submitted to Council and the NSW Office of Environment and Heritage.

Reason: To maintain and improve the biodiversity value of the area.


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8. Classified Road

Any works required on a classified road must be designed and constructed in accordance with the current Austroads Guidelines, Australian Standards and RMS Supplements.

Reason: To ensure works are completed to an appropriate standard and documented.

9. Water bodies – Final Land Use

The consent does not approve a final land use where any water bodies (such as the tailings dams and sediment dams) are used for aquaculture or tourism fishing.

Reason: To comply with referral comments and recommendations from NSW Planning and Environment (Resources and Geosciences).

10. Rehabilitation Objectives

The Applicant must rehabilitate the site to the satisfaction of the Division of Resources & Geoscience. This rehabilitation should comply with the objectives in the Table below:

TABLE: REHABILITATION OBJECTIVES

FEATURE OBJECTIVE

Mine site (as a whole)

Safe, stable and non-polluting.

Final landforms (including final voids) consistent with the landform plan (Figure 2 Decommissioning and Rehabilitation Plan, Aus Tin Mining, 14 November 2017) or as agreed with Division of Resources & Geoscience.

Final Landform to be designed to incorporate micro-relief and integrate with surrounding natural landforms.

Constructed landforms maximise surface water drainage to the natural environment (excluding final void catchments).

Minimise long-term groundwater seepage zones.

Minimise the visual impact of final landforms as far as is reasonable and feasible.

Final landforms designed in consideration of water licensing requirements, as calculated through consultation with DPI - Water.


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Final voids Designed as to ensure sufficient freeboard at all times to minimise the risk of discharge to surface waters.

Minimise to the greatest extent practicable:

o the size and depth of final voids;

o the drainage catchment of final

voids;

o any high wall instability risk; and

o the risk of flood interaction for all

flood events up to and including the Probable Maximum Flood.

Potentially Acid Forming Material Emplacement

Design, install and maintain emplacements to encapsulate and prevent migration of tailings, acid forming and potentially acid forming materials.

Tailings storages

Design and maintain tailings storage areas to encapsulate PAF material and prevent the movement of tailings seepage/leachate offsite.

Clean water diversion

Design, install and maintain the clean water system to convey the 100 year 24 hour ARI event.

Maximise as far as reasonable and feasible the diversion of clean water around disturbed areas on site.

Rehabilitation areas and other vegetated land

Restore disturbed areas to self-sustaining native woodland ecosystems characteristic of vegetation communities found in the local area,

Establish areas of self-sustaining agricultural land to support sustainable grazing activities.

Water management

Develop site-specific water quality objectives in accordance with ANZECC 2000 and Using the ANZECC Guidelines and Water Quality Objectives in NSW procedures (2006), or its latest version.



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11. Progressive Rehabilitation

The Applicant must commence the rehabilitation program within a three year period after the conclusion of mining. Interim stabilisation and temporary vegetation strategies must be employed during this three year period when areas prone to dust generation cannot be permanently rehabilitated. Rehabilitation works must be completed as soon as is reasonably practicable following commencement.

Note: It is accepted that some parts of the site that are progressively rehabilitated may be subject to further disturbance pending future development consent.


12. Rehabilitation Management Plan

The Applicant must prepare a Rehabilitation Management Plan to the satisfaction of the Division of Resources & Geoscience. This plan must:

a) be prepared in consultation with the Department, DPI - Water, and Council, and submitted to the Division of Resources & Geoscience for approval prior to the commencement of mining operations under this consent, unless the Secretary agrees otherwise;

b) be prepared in accordance with relevant Division of Resources & Geoscience guidelines;

c) describe how the rehabilitation of the site would achieve the objectives identified in the Table: Rehabilitation Objections in the consent condition above.

d) include a Potential Acid Forming (PAF) Material Management Plan that includes:

i. a detailed geotechnical and geochemical assessment;

ii. a capping design, based on long-term management of PAF;

iii. a procedure for treatment of PAF during active mining operations prior to capping (including acid neutralising treatments);

iv. a care and maintenance management plan; and v. consideration of the return of PAF tailings to the

final void. e) include a detailed soil and growing medium balance

for the development; f) include a detailed plan for the reinstatement and

review of the proposed: − agricultural land capability of grassland areas in

the final landform, including a protocol for


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periodic trials to demonstrate that the land capability is being achieved; and

− rehabilitated woodland areas and fauna habitat, including a protocol for periodic trials to demonstrate that the target vegetation community is being achieved;

g) include detailed performance and completion criteria for evaluating the performance of the rehabilitation of the site, and for triggering remedial action (if necessary);

h) describe the measures that would be implemented to ensure compliance with the relevant conditions of this consent, and address all aspects of rehabilitation including mine closure, final landform (including final void), final land uses and water management in the final landform;

i) include procedures for the use of interim stabilisation and temporary vegetation strategies, where reasonable and feasible to minimise the area exposed for dust generation;

j) include a program for ongoing monitoring of rehabilitation to demonstrate the successful achievement of rehabilitation objectives and completion criteria.

The Applicant must implement the approved Rehabilitation Management Plan as approved from time to time to the satisfaction of the Division of Resources & Geoscience.

Reason: To comply with the referral comments and recommendations from NSW Planning & Environment Resources & Geoscience and ensure that the site is appropriately rehabilitated following decommissioning of the mine.

13. Transport

The Proponent shall:

a) assess all roads proposed to be used for over-mass and/ or over-dimensional transport (including intersections, bridges, culverts and other road features) to determine whether the existing road condition can accommodate the proposed haulage. Where improvements are required, the Proponent shall implement these in consultation with the relevant road authority, prior to haulage and at the full expense of the Proponent;

b) construct required upgrades to the Grampians Road and associated mine access road intersection; and

c) install any appropriate advance warning signs on Grampians Road.

Note: The Grampians Road will require upgrade to facilitate ongoing mining operations. Road upgrade works may be


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undertaken in stages, using any suitable by-product material from the mine, with the agreement of Council. A road opening permit application is to be submitted to Council and approved prior to any works within a public road reservation.

Reason: To comply with road legislation and ensure that all works are performed in a safe manner, consistent with Council’s development standards.

14. Traffic Management Plan

The Proponent shall prepare and implement a Traffic Management Plan for the Project, to the satisfaction of Council. This plan must:

a) be prepared in consultation with RMS and Glen Innes Severn Council;

b) be submitted to Council for approval;

c) include a program for implementing the Proponent’s commitments in the EIS;

d) include transport protocols that describe control measures for haulage:

− during school bus hours; and

− during exceptional weather events

e) describe measures to minimise dust from roads that may be used for access to the mine site;

f) include arrangements to comply with haulage limits from the project;

g) include a monitoring program to audit vehicle movements, including the origin and destination of employees, against predictions in the EIS.


15. Drivers Code of Conduct

A Drivers Code of Conduct must be prepared by the proponent and approved by Council prior to commencement of development related traffic on public roads, and include:

A map of the primary haulage routes highlighting critical locations.

Behavioural safety practises and initiatives used by drivers to implement the transport protocols.

An induction process for vehicle operators and regular toolbox meetings.

A complaint resolution and disciplinary procedure.


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Any community consultation measures for peak haulage periods.

Reason: To ensure that all works are performed in a safe manner, consistent with Council’s development standards.

16. Local Roads

The Proponent shall enter into an agreement with Glen Innes Severn Council whereby the proponent shall be responsible for the maintenance and upkeep of local roads, to the extent that they are affected by the project, to the satisfaction of Council. This agreement may be modified from time to time by agreement of the Proponent and Council.


17. Lighting

There is to be no unshielded flood lighting or security lighting within the site.

Reason: To ensure amenity of area.

18. Complaints Register

The operator of the mine shall nominate a contact person and telephone number for the benefit of adjoining neighbours and establish a complaints register that includes records of nature, time and date of complaint, climatic conditions such as wind direction and speed and the action taken to address complaint. The register shall be made available to Council upon request.

The developer shall notify all residents within a 5 kilometre distance of the boundary of the development site in writing of the contact details and associated information and that they may contact the quarry operator to complain about the operation of the quarry.

Reason: To maintain the amenity of area.

19. Dust

To minimise the potential for dust nuisance generated by the development, the measures outlined in Table 4.25 Mitigated Risk Assessment for Air Quality and Section 4.8.4 Air Quality Management Controls in the EIS shall be implemented during extraction operations and haulage on public roads.

Reason: To ensure compliance with application and plans.


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CONDITIONS TO BE COMPLETED PRIOR TO ISSUE OF A CONSTRUCTION CERTIFICATE

20. Construction Certificate

No work shall commence until a Construction Certificate has been issued and the applicant has notified Council of: a. the appointment of a Principal Certifying Authority; and b. the date on which work will commence. Such notice shall include details of the Principal Certifying Authority and must be submitted to Council at least two (2) days before work commences.


CONDITIONS TO BE COMPLETED PRIOR TO WORKS COMMENCING

21. Site Management

The Stage 1 project area is to be managed for the entirety of work in the following manner:

1. Erosion and sediment controls are to be implemented to prevent sediment from leaving the site. The controls are to be maintained until the development is complete and the site stabilised with permanent vegetation;

2. Appropriate dust control measures;

3. Building equipment and materials shall be contained wholly within the site unless approval to use the road reserve has been obtained. Where work adjoins the public domain, fencing is to be in place so as to prevent public access to the site;

4. Building waste is to be managed via an appropriate receptacle;

5. Toilet facilities are to be provided on the work site at the rate of one toilet for every 20 persons or part of 20 persons employed at the site.

6. Building work being limited to the following hours, unless otherwise permitted by Council;

Monday to Saturday from 7.00am to 6.00pm

No work to be carried out on Sunday or public holidays

The site management to be responsible to instruct and control sub-contractors regarding the hours of work.

Reason: To maintain the amenity of area.

22. Signage

A sign indicating the name, address and telephone number of the Principal Certifying Authority, and the name and telephone number of the principal contractor (if any) must be erected in a prominent position on the site and maintained until the building work has been completed. The sign must also state that


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unauthorised entry to the site is prohibited. The signage must be erected prior to commencement of work.

Reason: To maintain public safety.

23. Bushfire Protection

Prior to the commencement of mine operations, a Bushfire Protection Plan shall be prepared and approved by Council. The Plan shall be prepared in accordance with the NSW Rural Fire Service guideline Planning for Bushfire Protection, 2006 and shall be implemented prior to the commencement of mine operations. The Plan shall identify an appropriate response based on the bushfire risk to the site and the occupants including the following information:

a) Under what circumstances will the complex be evacuated;

b) Where will occupants be evacuated to; c) Roles and responsibilities of persons co-ordinating the

evacuation; d) Roles and responsibilities of persons remaining with the

complex after evacuation; and e) A procedure to contact the NSW Rural Fire Service

District Office / NSW Fire Brigade and inform them of the evacuation and where people will be evacuated to.

f) The mine operators shall consult with the Northern Table Fire Control Centre in the development of the Bush Protection Plan.

Reason: To ensure bushfire safety and compliance with Planning for Bushfire Protection, 2006.

CONDITIONS TO BE COMPLETED DURING OPERATION

24. Noise

Noise from the premises must not exceed an LAeq (15 min) of 35 dBA at the nearest residential receiver.

Noise generated by Stage 1 project-related traffic on public roads shall not exceed the LAeq(1hr) of 55dB(A) for 07:00 to 20:00 and LAeq(1hr) of 50dB(A) from 20:00 to 07:00.

Reason: To ensure amenity of area.

25. Cultural Heritage

Should any Aboriginal objects be discovered in any areas of the site then all excavation or disturbance to the area is to stop immediately and NSW Office of Environment and Heritage is to be informed in accordance with Section 91 of the National Parks and Wildlife Act 1974. Subject to an assessment of the extent, integrity and significance of any exposed objects, applications under either Section 87 or Section 90 of the National Parks and Wildlife Act 1974 may be required before work resumes.


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In addition to the above, the recommendations made in Section 10 of the report titled An Aboriginal cultural heritage due diligence assessment - Lot 2 DP 1008294, Emmaville, Glen Innes Severn LGA, NSW prepared by Remnant Archaeology, 27 November 2016 must be complied with.

Reason: To ensure compliance with the EIS.

26. Approved Plans to be On-Site

A copy of the approved and certified plans, specifications and documents incorporating the conditions of approval and certification shall be kept on the site at all times and shall be readily available for perusal by any officer of Council or the Principal Certifying Authority.


27. Waste and Contamination

The exportation of waste (including fill or soil) from the site must be in accordance with the provisions of the Protection of the Environment Operations Act 1997 and the Office of Environment and Heritage “Waste Classification Guidelines”.

Any new information that comes to light during remediation, demolition or construction works which has the potential to alter previous conclusions about site contamination must be immediately notified to the Council and the Principal Certifying Authority.


INTEGRATED GENERAL TERMS OF APPROVAL CONDITIONS

These conditions are issued pursuant to Section 91A(2) of the Environmental Planning & Assessment Act 1979 by the NSW Environmental Protection Authority.

Notice No: 1559605

A1 Information supplied to the EPA

A1.1 Except as expressly provided by these general terms of approval, works and activities must be carried out in accordance with the proposal contained in:

the development application Taronga Tin mine – Stage 1, Trial Mine and Processing Plant submitted to Glen Innes Severn Council on 13 March 2017;

any environmental impact statement including Environmental Impact Statement – Taronga Tin Project – Stage 1,

dated March 2017 relating to the development; and


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all additional documents supplied to the EPA in relation to the development, including letters authored by Aus Tin Mining dated 15 September 2017 and 20 November 2017.

A2 Fit and Proper Person

A2.1 The applicant must, in the opinion of the EPA, be a fit and proper person to hold a licence under the Protection of the Environment Operations Act 1997, having regard to the matters in s.83 of that Act.

Limit conditions

L1 Pollution of waters

L1.1 Except as may be expressly provided by a licence under the Protection of the Environment Operations Act 1997 in relation of the development, section 120 of the Protection of the Environment Operations Act 1997 must be complied with in and in connection with the carrying out of the development.

L3 Concentration limits

L3.1 For each discharge point or utilisation area specified in the table/s below, the concentration of a pollutant discharged at that point, or applied to that area, must not exceed the concentrations limits specified for that pollutant in the table.

L3.2 Where a pH quality limit is specified in the Table, the specified percentage of samples must be within the specified ranges.

L3.3 To avoid any doubt, this condition does not authorise the discharge or emission of any other pollutants.

Discharge point from Farm Dam B Water and Land

Pollutant Units of Measure

100% concentration

limit

AI mg/L 2.80

As mg/L 0.011

Ca mg/L 4

Cu mg/L 0.002

Fe mg/L 2.49

K mg/L 2

Mg mg/L 3


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Na mg/L 9

Pb mg/L 0.001

S mg/L

Zn mg/L <0.005

pH 6.5 – 8.5

L4 Volume and mass limits

L4.1 For each discharge point or utilisation area specified below (by a point number), the volume/mass of liquids discharged to water must not exceed the volume/mass limit specified for that discharge point or area.

Farm Dam B

Discharge Point

Units of measure

Volume/Mass limit

Farm Dam B Kilolitres per day

XX

L5 Waste

L5.1 The licensee must not cause, permit or allow any waste generated outside the premises to be received at the premises for storage, treatment, processing, reprocessing or disposal or any waste generated at the premises to be disposed of at the premises, except as expressly permitted by a licence under the Protection of the Environment Operations Act 1997.

L5.2 This condition only applies to the storage, treatment, processing, reprocessing or disposal of waste at the premises if it requires an environment protection licence under the Protection of the Environment Operations Act 1997.

Note: Condition L5.2 is included to ensure that a premised based activity is not used as a waste facility.

L6 Hours of operation

L6.1 All construction work at the premises must only be conducted between 7am-6pm, Monday to Friday.

L6.2 Activities at the premises, other than construction work, may only be carried on between 7am-6pm Monday to Friday and 8am-6pm Saturday


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L6.3 This condition does not apply to the delivery of material outside the hours of operation permitted by condition L6.1, if that delivery is required by police or other authorities for safety reasons; and/or the operation or personnel or equipment are endangered. In such circumstances, prior notification is provided to the EPA and affected residents as soon as possible, or within a reasonable period in the case of emergency.

L6.4 The hours of operation specified in conditions L6.1 may be varied with written consent if the EPA is satisfied that the amenity of the residents in the locality will not be adversely affected.

L7 Blasting

Overpressure - Airblast overpressure level

L7.1 The airblast overpressure level from blasting operations at the premises must not exceed 120dB (Lin Peak) at any time at any noise sensitive locations. Error margins associated with any monitoring equipment used to measure this are not to be taken into account in determining whether or not the limit has been exceeded.

L7.2 The airblast overpressure level from blasting operations at the premises must not exceed 115dB (Lin Peak) at any noise sensitive locations for more than five per cent of the total number of blasts over each reporting period. Error margins associated with any monitoring equipment used to measure this are not to be taken into account in determining whether or not the limit has been exceeded.

Ground vibration level

L7.3 Ground vibration peak particle velocity from the blasting operations at the premises must not exceed 10mm/sec at any time at any noise sensitive locations. Error margins associated with any monitoring equipment used to measure this are not to be taken into account in determining whether or not the limit has been exceeded.

L7.4 Ground vibration peak particle velocity from the blasting operations at the premises must not exceed 5mm/sec at any noise sensitive locations for more than five per cent of the total number of blasts over each reporting period. Error margins associated with any monitoring equipment used to measure this are not to be taken into account in determining whether or not the limit has been exceeded.


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Blasting hours

L7.5 Blasting at the premises may only take place between 9:00am-5:00pm Monday to Friday. Blasting is not permitted on public holidays.

L7.6 Blasting outside of the hours specified in L7.5 can only take place with the written approval of the EPA.

Blast monitoring

The proponent should nominate a location for blast monitoring, ideally the nearest noise sensitive location. This information is to be provided by the proponent and is to be finalised in the Environment Protection Licence with the NSW Environment Protection Authority for the scheduled activity.

L7.7 To determine compliance with condition(s) L7.1 to L7.4:

a) Airblast overpressure and ground vibration levels experienced at the following noise sensitive locations must be measured and recorded for all blasts carried out on the premises:

The exact location is to be provided by the proponent and is to be finalised in the Environment Protection Licence with the NSW Environment Protection Authority for the scheduled activity.

b) Instrumentation used to measure and record the airblast overpressure and ground vibration levels must meet the requirements of Australian Standard AS 2187.2-2006.

NOTE: A breach of the licence will still occur where airblast overpressure or ground vibration levels from the blasting operations at the premises exceeds the limit specified in conditions L7.1 to L7.4 at any “noise sensitive locations” other than the locations identified in the above condition.

L7.8 The airblast overpressure and ground vibration levels in conditions L7.1 to L7.4 do not apply at noise sensitive locations that are owned by the licensee, unoccupied at the time of the blast, or subject to a private agreement, relating to airblast overpressure and ground vibration levels, between the licensee and land owner.

Operating conditions

O1 Odour

Note: The POEO Act states that no offensive odour may be emitted from particular premises unless potentially offensive odours are identified in the licence and the odours are emitted in accordance with conditions specifically directed at minimising the odours are permitted. Where it is appropriate for


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a licence to identify and control offensive odours, conditions for the licence should be developed in consultation with Air Policy.

O2 Dust

O2.1 Activities occurring at the premises must be carried out in a manner that will minimise emissions of dust from the emission of air pollutants from the premises.

O2.2 The premises must be maintained in a manner that prevents and minimises the emission of air pollutants.

O3 Stormwater/sediment control - Construction Phase

O3.1 A Soil and Water Management Plan (SWMP) must be prepared and implemented. The plan must describe the measures that will be employed to minimise soil erosion and the discharge of sediment and other pollutants to lands and/or waters during construction and operation activities. The SWMP should be prepared in accordance with the requirements for such plans outlined in Managing Urban Stormwater: Soils and Construction (available from the Department of Housing).

O4 Stormwater/sediment control - Operation Phase

O4.1 A Stormwater Management Scheme must be prepared for the development and must be implemented. Implementation of the Scheme must mitigate the impacts of stormwater run-off from and within the premises following the completion of construction activities. The Scheme should be consistent with the Stormwater Management Plan for the catchment. Where a Stormwater Management Plan has not yet been prepared the Scheme should be consistent with the guidance contained in “Managing Urban Stormwater: Source Control” and “Managing Urban Stormwater: Treatment Techniques”.

O5 Tailings and Reject Storage Dam Design Requirements

O5.1 The Tailings and Reject Storage Dam must be designed to hold a 1 in 100 year AEP 72 hour event.

O5.2 The Tailings and Reject Storage Dam must be clay lined (or equivalent) with a hydraulic conductivity less than 1x10-9m/s and be a minimum of 1000mm thick.

O5.3 The Tailing and Reject Storage Dam is to be designed, operated and managed as a closed system with no discharge of waters to the environment or to Farm Dam B.

O5.4 Prior to receiving Tailing and Reject material in the Tailings and Reject Storage Dam, the proponent must submit a validation report to the EPA that demonstrates the design capacity and


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lining requirements detailed in conditions O5.1 and O5.2 have been achieved.

O5.5 Prior to receiving Tailings and Reject material in the Tailings and Reject Storage Dam, the proponent must receive written advice from the EPA confirming the requirements of condition O5.1 and O5.2 have been satisfied.

O6 Farm Dam B Design Requirements

O6.1 Farm Dam B must be designed and constructed to hold a 1 in 20 year AEP 24 hour event.

O6.2 Farm Dam B must not receive any contaminated water from the Tailings and Reject Storage Dam.

O.7 Waste Rock Emplacement Area Design Requirements

O7.1 The Waste Rock Emplacement Area must be clay lined (or equivalent) with a hydraulic conductivity of less than 1x10-9m/s and be a minimum of 1000mm thick.

O7.2 All water generated in the Waste Rock Emplacement Area must be captured and report to the Tailings and Rejects Dam.

O7.3 Prior to receiving Waste Rock material in the Waste Rock Emplacement Area, the proponent must submit a validation report to the EPA that demonstrates the design capacity and lining requirements detailed in conditions O7.1 and O7.2 have been achieved.

O7.4 Prior to receiving Tailings and Reject material in the Tailings and Reject Storage Dam, the proponent must receive written advice from the EPA confirming the requirements of condition O7.1 and O7.2 have been satisfied.

Monitoring and recording conditions

M1 Monitoring records

M1.1 The results of any monitoring required to be conducted by the EPA’s general terms of approval, or a licence under the Protection of the Environment Operations Act 1997, in relation to the development or in order to comply with the load calculation protocol must be recorded and retained as set out in conditions M1.2 and M1.3.

M1.2 All records required to be kept by the licence must be:

in a legible form, or in a form that can readily be reduced to a legible form;

kept for at least four (4) years after the monitoring or event to which they relate took place; and


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produced in a legible form to any authorised officer of the EPA who asks to see them.

M1.3 The following records must be kept in respect of any samples required to be collected: the date(s) on which the sample was taken:

the time(s) at which the sample was collected;

the point at which the sample was taken; and

the name of the person who collected the sample.

M2 Requirement to monitor concentration of pollutants discharged

M2.1 For each monitoring/ discharge point or utilisation area specified below (by a point number), the applicant must monitor (by sampling and obtaining results by analysis) the concentration of each pollutant specified in Column 1. The applicant must use the sampling method, units of measure, and sample at the frequency, specified opposite in the other columns:

Farm Dam B Water and Land

Pollutant Units of Measure

Frequency Sampling

AI mg/L Daily during discharge

Grab sample

As mg/L Daily during discharge

Grab sample

Ca mg/L Daily during discharge

Grab sample

Cu mg/L Daily during discharge

Grab sample

Fe mg/L Daily during discharge

Grab sample

K mg/L Daily during discharge

Grab sample

Mg mg/L Daily during discharge

Grab sample

Na mg/L Daily during discharge

Grab sample

Pb mg/L Daily during discharge

Grab sample


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S mg/L Daily during discharge

Grab sample

Zn mg/L Daily during discharge

Grab sample

TSS mg/L Daily during discharge

Grab sample

pH mg/L Daily during discharge

Grab sample

Note: - The EPA may review the requirement for water quality monitoring following collection and assessment of 12 months of water quality data.

M4 Testing methods - concentration limits

M4.1 Monitoring for the concentration of a pollutant discharged to waters or applied to a utilisation area required by condition M2 must be done in accordance with:

a) the Approved Methods Publication; or

b) if there is no methodology required by the Approved Methods Publication or by the general terms of approval or in the licence under the Protection of the Environment Operations Act 1997 in relation to the development or the relevant load calculation protocol, a method approved by the EPA in writing before any tests are conducted,

unless otherwise expressly provided in the licence.

Blast Monitoring

M5.1 For the purpose of blast monitoring, the ground vibration or the overpressure must be measured at the appropriate locations which are to be provided by the proponent and finalised in the Environment Protection Licence with the NSW Environment Protection Authority for the scheduled activity.

Reporting conditions

R1.1 The applicant must provide an annual return to the EPA in relation to the development as required by any licence under the Protection of the Environment Operations Act 1997 in relation to the development. In the return the applicant must report on the annual monitoring undertaken (where the activity results in pollutant discharges), provide a summary of complaints relating to the development, report on compliance with licence conditions and provide a calculation of licence fees (administrative fees and, where relevant, load based fees) that are payable. If load based fees apply to the activity the applicant


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will be required to submit load-based fee calculation worksheets with the return.

Special Conditions

E1 Closure Plan

E1.1 The applicant must submit to the EPA for approval a Closure Plan for the premises that details actions and management measures to be implemented such that the premises does not cause land, water or air pollution, as defined in the POEO Act, when the mining and extraction operation ceases.

E1.2 The Closure Plan must be submitted to the EPA for approval, 6 months prior to operations ceasing.

E1.3 The Closure Plan must include costs for the implementation of the Closure Plan and any ongoing management and maintenance costs.

E2 Financial Assurance

E2.1 The proponent must provide a financial assurance in the form of an unconditional and irrevocable guarantee from an Australian bank, building society or credit union in favour of the EPA for an amount to be agreed between the EPA and the proponent. The financial assurance is to be based on the costs of works agreed to in the site Closure Plan required by conditions E1.1, E1.2 and E1.3.

E2.2 The EPA may claim on a financial assurance under s303 of the POEO Act if a licensee fails to carry out any work or program required to comply with the conditions of the environment protection licence.

E2.3 The financial assurance must be replenished by the full amount claimed or realised if the EPA has claimed on or realised the financial assurance or any part of it to undertake a work or program required to be carried out by the environment protection licence which has not been undertaken by the proponent.

E2.4 The EPA may require an increase in the amount of the financial assurance at any time as a result of reassessment of the total likely costs and expenses of rehabilitation of the premises.

E3 Water Management in the Open Cut Pit

E3.1 The proponent must submit to the EPA, a report detailing how water generated within the Open Cut Pit will be captured and managed so that pollution of surface and groundwaters will not occur. This report must be submitted to the EPA with the licence application from for the proposed activity.


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E4 Limited General Terms of Approval

Note: The EPA General Terms of Approval and any subsequent environment protection licence only relates to Taronga Tin Mine Project Stage 1 - Trial Mine and Processing Plant as described in the documents listed in condition A1.1. The EPA expects that a new development consent will be obtained for any future project stages.

ADVISORY NOTE

a) Dial Before You Dig

Underground assets may exist in the area that is subject to your application. In the interests of health and safety, and in order to protect damage to third party assets please contact Dial before you dig at www.1100.com.au or telephone on 1100 before excavating or erecting structures. (This is the law in NSW). If alterations are required to the configuration, size, form or design of the development upon contacting the Dial before you dig service, an amendment to the development consent (or a new development application) may be necessary. Individuals owe asset owners a duty of care that must be observed when working in the vicinity of plant or assets. It is the individual’s responsibility to anticipate and request the nominal location of plant or assets on the relevant property via contacting the Dial before you dig service in advance of any construction or planning activities.

b) Telecommunications Act 1997 (Commonwealth)

Telstra (and its authorised contractors) are the only companies that are permitted to conduct works on Telstra’s network and assets. Any person interfering with a facility or installation owned by Telstra is committing an offence under the Criminal Code Act 1995 (Cth) and is liable for prosecution. Furthermore, damage to Telstra’s infrastructure may result in interruption to the provision of essential services and significant costs. If you are aware of any works or proposed works which may affect of impact on Telstra’s assets in any way, you are required to contact: Telstra’s Network Integrity Team on Phone Number 1800810443.

2. That Council resolves to publicly exhibit the draft Voluntary Planning Agreement (VPA) and explanatory notes in accordance with the general terms of the agreement set out in the letter of offer from Aus Tin Mining to Council dated 25 October 2017; further that the General Manager be authorised to make any necessary minor variations to the draft VPA prior to its public notification for 28 days in accordance with the Environmental Planning and Assessment Act 1979 and Environmental Planning and Assessment Regulation 2000.

http://www.1100.com.au/


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9.12 Recreational Vehicles Signage - Town Entrances REPORT FROM: DEVELOPMENT, PLANNING AND REGULATORY SERVICES Author: Peter Teschner - Manager of Tourism and Events ANNEXURES Annexure A Fossicker Caravan Park RV Friendly Submission Annexure B GIHVA RV Friendly Submission Annexure C Resident RV Friendly Submission Annexure D CMCA RV Friendly Submission

ECM INDEXES Subject Index: TOURISM: Marketing PURPOSE The purpose of this report is to advise Council on the outcome of the submissions received in relation to the advertising of Council’s intention for Glen Innes to become an RV Friendly town. BACKGROUND A report was prepared for Council’s Ordinary Meeting of 26 October 2017, regarding a proposal to erect signage welcoming recreational vehicles to Glen Innes and our surrounding villages. Council, at this meeting, resolved:

1. That Council in principle supports the initiative of the Glen Innes Severn Tourist Association Inc. in seeking support to erect the Caravan Industry Association of Australia “Community Welcomes Recreational Vehicles” signage at the four (4) entrances to Glen Innes.

2. That Council advertises, for a period of 28 days, its intention for Glen Innes to become an RV Friendly town, and invites stakeholders to provide it with their submissions to further inform Council’s decision-making process in this regard; additionally, that a report be prepared for Council’s consideration at the December 2017 Ordinary Meeting.

3. That Council delays its application to the Caravan Camping and Motor Home Association to have Glen Innes declared an RV Friendly Town, with signage to be erected in the Glen Innes Central Business precinct, until such time as it has considered the views of stakeholders regarding this matter.

4. That Council makes application for Emmaville to be classified as an RV Friendly Destination.

5. That Council recognises the existing classification of the Deepwater Inn and the Red Lion Tavern as RV Friendly Destinations.

6. That RV Friendly signage be erected in appropriate locations in Emmaville, Deepwater and Glencoe.

In accordance with Council’s resolution, a public notice was placed in the Glen Innes Examiner advertising Council’s intention to become an RV Friendly town. Stakeholders were invited to provide Council with their submissions to further inform Council’s decision-making process in regards to this proposal. Council received four (4) submissions during this period. A summary of these submission has been provided within this report.


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This item links to Council’s Delivery Program Objective ED 1.3.1 'Review tourism opportunities and promotion with a particular focus on strengthening accessibility and providing incentives to draw visitors into the Glen Innes Highlands.

(b) Financial Considerations The cost to erect signs would be minimal. There is an allocation of $30,000 in the 2017/18 Operational Plan for the upgrade and renewal of signage highway.

COMMENTARY The RV Friendly trademark is owned by the Campervan and Motorhome Club of Australia (CMCA) whose membership of 33,000 owners and 37,000 affiliate members represents 11.4% of the 615,301 RV owners in Australia (2016). There are 312 towns and 147 destinations in Australia, and 75 towns and 33 destinations in New South Wales, which relate to being RV Friendly. The Deepwater Inn and Glencoe Red Lion Tavern are registered as RV Friendly Destinations. Council’s resolution at its October 2017 Meeting indicated its support to recognise the RV travelling community with the decision to erect the Caravan & Camping Industry Association (CCIA) signage (national Community Welcomes Recreational Vehicles program) at the four (4) entrances to Glen Innes. Council also sought public submissions from stakeholders to assist in the decision-making process of its intention for Glen Innes to become an RV Friendly town through the CMCA signage (RV Friendly Town and Destination Program). Council received four (4) submissions. A summary of these have been provided below for Council’s consideration.

SUBMISSION FROM COMMENT

Glen Innes Highlands Visitor Association Inc.

Support for the erection of CCIA signs in the Glen Innes Severn Local Government Area (LGA). No comment was provided in regard to the CMCA RV Friendly Town Program.

Fossicker Caravan Park Support for the erection of both CCIA and CMCA signs in Glen Innes Severn LGA with the notation that this support is provided on the recognition that CCIA and CMCA is not qualification for “free camping”.

The New Englanders (Chapter 58 of CMCA Ltd) – Glen Innes

Support for erection of RV Friendly Town signage at the entrances to Glen Innes.

Glencoe Resident Support for Glen Innes to be accredited as an RV Friendly Town.

The submissions indicate that there is a positive reception to the erection of RV Friendly signage throughout the Glen Innes Severn LGA. RV Friendly Destination The report to the October Ordinary Council Meeting also indicated Council’s support to recognise the Emmaville township as an RV Friendly Destination. It should be noted that the CMCA program only recognises a business or a place under the RV Friendly Destination Program. Discussions with the Emmaville Caravan Park has resulted in


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the lessee indicating that they are supportive of the Caravan Park being recognised as an RV Friendly Destination.

(a) Governance/Policy Implications Under the provisions of the Local Government Act 1993, one of the prescribed general principles applying to the exercise of functions by councils, is to provide strong and effective representation, leadership, planning and decision-making. Council is able to demonstrate these principles through the process of inviting stakeholder’s submissions in relation to the proposal.

(b) Legal Implications There are no legal implications involved with this matter.

(c) Social Implications There has previously been strong sentiment expressed to Council regarding ‘free camping’ in the LGA. However, the report to the October Ordinary Council Meeting on the camping habits and economic value of 'free-camping' travellers outlined the benefits for the community of ‘free camping’.

(d) Environmental Implications There are no environmental implications arising from report.

(e) Economic/Asset Management Implications Some minor costs will be associated with the purchase of any additional signage (other than what is supplied free) as well as installation and future maintenance. Sufficient funds are available in the 2017/18 Operational Plan to adequately meet these costs.

CONCLUSION Tourism is the second largest economy of Glen Innes Highlands, valued at $50 million per year. In terms of market share, the caravan and camping sector is responsible for providing 10% of all tourism nights in Australia. The installation of the CCIA and CMCA signage and the recognition of Emmaville Caravan Park as an RV Friendly Destination will assist in continuing to build the Visitor Economy.


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RECOMMENDATION

1. That Council thanks the authors of the submissions received in supporting the adoption of the Caravan & Camping Industry Association (CCIA) and Campervan and Motorhome Club of Australia (CMCA) RV Friendly programs.

2. That Council makes application to the Campervan and Motorhome Club of Australia (CMCA) to have Glen Innes recognised as an RV Friendly Town.

3. That Council makes application to the Campervan and Motorhome Club of Australia (CMCA) to have Emmaville Caravan Park recognised as an RV Friendly Destination.

4. That, on receipt of positive advice on the applications to the Campervan and Motorhome Club of Australia (CMCA), the necessary signage be erected and funded from the “Highway Signage” provision in the 2017/18 Operational Plan (Budget).


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9.13 Review of Floral and Other Tributes for Lawn Cemeteries Policy REPORT FROM: DEVELOPMENT, PLANNING AND REGULATORY SERVICES Author: Graham Archibald - Manager of Recreation and Open

Spaces ANNEXURES Annexure A Floral and Other Tributes for Lawn Cemeteries Policy

ECM INDEXES Subject Index: PUBLIC HEALTH: Cemeteries CORPORATE MANAGEMENT: Policy PURPOSE The purpose of this report is for Council to consider adopting the reviewed Floral and Other Tributes for Lawn Cemeteries Policy. (Please refer to the Annexure relating to this report). BACKGROUND The Floral and Other Tributes for Lawn Cemeteries Policy was last adopted by Council in May 2014 and is due for review. The document has recently been reviewed in consultation with relevant staff to include the recent changes in relevant legislation and the new requirements. Concerns had previously been raised in relation to the visual impact and maintenance required for the lawn section of the Glen Innes and district cemeteries following the placement of floral and other tributes at lawn burial sites, with Council staff having to remove and replace the floral and other tributes each time maintenance, such as mowing and edging, was undertaken on the lawn cemetery sites. Further to this, the number and type of decorations can also be visibly untidy and unorganised. At the time of first raising this issue, the Glen Innes Severn Cemetery Committee concurred that a policy would provide a more balanced approach to the consideration of the placement of decorations in Lawn Cemeteries under Council’s control. (a) Relevance to Integrated Planning and Reporting Framework

This item links to Council’s Delivery Program Objective CS 7.1.1 'Provide safe community spaces.'

(b) Financial Considerations

The adoption of the reviewed Policy will assist Council in resource savings, as less time will be spent removing and replacing decorations when maintenance occurs.

COMMENTARY The current Policy had been developed to enable Council to ensure the environment stays clean, tidy and hazard free, which also ensures the safety of cemetery visitors and staff, in addition to maintaining a high standard of presentation through implementing the following guidelines:

a) Flowers can be placed near graves/memorials.


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b) New lawn grave burial sites are permitted to have floral tributes on the lawn section for a period of six (6) months before these guidelines apply.

c) Fresh or limited artificial flowers are welcome tributes. These should be placed in the allowable vases/containers of each gravesite and secured appropriately. Visitors are encouraged to remove such items when they become unsightly, weathered or withered.

d) After the initial six (6) month period, no floral or other tribute is to be placed on the lawn area outside the perimeters of the approved headstone.

e) Floral tributes, both fresh and artificial, or other items that encroach on neighbouring memorials or graves will be removed without notice.

f) Containers (vases and the like) required to hold floral tributes are restricted to two (2) vases and two (2) articles for each gravesite.

g) No fixtures or fittings are to be placed on the lawn area.

h) Floral tributes, ornaments, wind chimes etc. are not permitted to be attached to trees, shrubs or other Council infrastructure at any memorial site.

i) Markers of any kind outlining a gravesite of rocks, pebbles, shells, or pavers are not permissible in the lawn areas. Markers, rocks, pebbles, shells, pavers or any other item outlining a gravesite in the lawn sections will be removed immediately from these areas by Council staff with no notification.

j) The Council staff endeavour to keep grounds neat and tidy by removing withered or weathered floral arrangements and any other tributes deemed unsuitable or unsightly. This will be carried out at the Council's discretion.

k) Items of glass, porcelain or ceramic, such as vases, receptacles, ornaments, wind chimes, solar lights and any other items that are broken, in poor condition or pose a hazard will be removed immediately from these areas by Council staff with no notification.

l) The unauthorised planting of flora is prohibited within the cemetery and will be removed upon detection.

m) Should it become necessary for Council staff to remove vases and other items which, in the staff's opinion, are considered of value, they will be registered and stored at Councils main Cemetery work shed, and be available for return to owners on request at the Glen Innes Severn Council Administration building, for a period of up to six (6) months, after which they will be disposed of.

Amendments to the Policy are relatively minor, being a change to the terminology used within the Policy, as it was previously referred to as the Glen Innes Floral and Other Tributes Guidelines for Lawn Cemeteries, and an amendment to the timeframe to allow non-compliant sites to become compliant, to an exemption period of one (1) year following the introduction of the reviewed Policy, rather than five (5) years. (a) Governance/Policy Implications

The proposed Policy for Floral and Other Tributes for Lawn Cemeteries links to Council’s Public Cemetery Policy, thus meeting the aims of this policy.

(b) Legal Implications Adoption of the Floral and Other Tributes for Lawn Cemeteries Policy will minimise Council’s risk exposure.


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The Floral and Other Tributes for Lawn Cemeteries Policy will give clear direction and a consistent approach to the decoration of lawn burial sites within the Glen Innes Severn Local Government Area. It will also help to keep the general appearance of lawn cemeteries consistent, safe and tidy.

(d) Environmental Implications The Floral and Other Tributes for Lawn Cemeteries Policy will encourage the removal of unsightly, weathered or withered items, and will also help prevent wind-borne scattering of loose items.

(e) Economic/Asset Management Implications The adoption of the reviewed Floral and Other Tributes for Lawn Cemeteries Policy will assist Council in resource savings, as less time will be spent removing and replacing decorations for maintenance activities to be carried out.

CONCLUSION The Floral and Other Tributes for Lawn Cemeteries Policy has been reviewed with only minor amendments and adoption of the Policy will allow for the ongoing uniformity throughout the Glen Innes and district cemeteries and also give Council greater control in maintaining a hazard free environment.

RECOMMENDATION

1. That Council adopts the Floral and Other Tributes for Lawn Cemeteries Policy as attached as an Annexure to this report.

2. That the Manager of Recreation and Open Spaces distributes the Floral and Other Tributes for Lawn Cemeteries Policy to:

Members of the Glen Innes Severn Cemetery Committee for information;

The local Funeral Directors for information;

The Recreation and Open Spaces staff for their information and to ensure compliance.


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9.14 Review of Public Cemetery Policy REPORT FROM: DEVELOPMENT, PLANNING AND REGULATORY SERVICES Author: Graham Archibald - Manager of Recreation and Open

Spaces ANNEXURES Annexure A Public Cemetery Policy

ECM INDEXES Subject Index: PUBLIC HEALTH: Cemeteries CORPORATE MANAGEMENT: Policy PURPOSE The purpose of this report is to present Council with the reviewed Public Cemetery Policy, for adoption. Please refer to the Annexure relating to this report. BACKGROUND Council has previously adopted the Public Cemetery Policy, and it is now due for review. It is important for Council to maintain and manage its cemeteries and to demonstrate to the community that it is doing so, and be able to provide rationale for the decisions it makes. Council values the contribution of cemeteries for the memorialisation service and heritage value to the community. It is also important to maintain them to a certain standard to minimise any risk to health and safety of persons working in or entering cemeteries. Consideration should be given to the diverse religious, ethnic and cultural backgrounds of those using, working in or visiting cemeteries. (a) Relevance to Integrated Planning and Reporting Framework

This item links to Council’s Delivery Program Objective CS 7.1.1 'Provide safe community spaces.' This item also links to Council’s Delivery Program Objective IM 1.3.1 ‘Maintain appropriate levels of service across the LGA.’

(b) Financial Considerations The Public Cemetery Policy will provide a foundation on which operational and financial decisions will be made. There are no changes to the Policy that will impact on operations as they have already been addressed with adoption of other policies. The continuation of an annual budget allocation of $124,000 will need to be provided to allow ongoing implementation of the Policy. The budget allocation is to be reviewed annually as part of the Operational Plan.

COMMENTARY The Public Cemetery Policy will provide the framework and guidelines to ensure that all existing cemeteries are managed in accordance with industry best practice. The Policy will set guidelines from which procedures and practices for cemetery works, maintenance, risk management and further cemetery development will occur.


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There are no major changes to the Policy itself, except for updating of references to new versions of the following Acts and Regulations:

Work Health & Safety Regulations 2017;

Public Health Act 2017 (a) Governance/Policy Implications

The Public Cemetery Policy provides Council with the context to provide a managed approach to the provision and management of cemeteries under Council’s control, and to ensure the safety of the users of these assets.

(b) Legal Implications The establishment of a Public Cemetery Policy reflects that Council is carrying out its duty of care in the provision and maintenance of cemeteries in the Glen Innes Severn Local Government Area through the implementation of policy. This Policy notes the legislation and references which are applicable.

(c) Social Implications Public cemeteries offer value as a tourist attraction and for family tree research. The Public Cemetery Policy takes into account:

The management of public cemeteries to maintain them in a healthy state, and minimise any risk to health and safety of persons working in, or entering cemeteries;

The diverse religious, ethnic and cultural backgrounds of those using, working in, or visiting cemeteries; and

Conservation and heritage issues.

(d) Environmental Implications The Policy will allow for the orderly burial of persons within the cemetery areas used exclusively for this purpose to meet industry best practice and public health requirements.

(e) Economic/Asset Management Implications The Policy provides a framework for funding of its implementation through setting an appropriate revenue structure, improvement, and maintenance plan.

CONCLUSION The social, environmental and economic value of cemeteries is considerable, with a number of internal and external stakeholders holding a vested interest in their ongoing management and use. The purpose of the Public Cemetery Policy is to guide Council with regard to the way it views, supplies and manages valuable cemetery assets. The adoption of the Public Cemetery Policy and associated procedures and guidelines, will allow Council to prioritise its implementation strategies for the benefit of all stakeholders.

RECOMMENDATION

1. That Council adopts the reviewed Public Cemetery Policy included as an Annexure relating to this report.


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2. That the Manager of Recreation and Open Spaces distributes the adopted Policy and associated documentation to the Recreation and Open Spaces staff.

3. That Council allocates an annual budget of $124,000 to allow the ongoing implementation of the Public Cemetery Policy, and that this budget allocation be reviewed annually as part of the Operational Plan.


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9.15 Department of Development, Planning and Regulatory Services: Monthly Report - November 2017

REPORT FROM: DEVELOPMENT, PLANNING AND REGULATORY SERVICES Author: Kathleen Taminiau - Administration Officer ANNEXURES There are no annexures to this report.

ECM INDEXES Subject Index: CORPORATE MANAGEMENT: Reporting PURPOSE The purpose of this report is to identify statistical information in relation to activities of the Department of Development, Planning and Regulatory Services for the 12 months period from 1 July 2017 to 30 June 2018. This report covers from the period 1 November 2017 to 30 November 2017. BACKGROUND The Department of Development, Planning and Regulatory Services division of Council is responsible for the following key functions:

Regulatory and Planning Services

Development enquiries;

Planning;

Building Services;

Environmental Health;

Regulatory Services;

Food regulation and safety;

Companion animals;

Noxious weeds;

Waste Management; and

Grants officer.

Tourism and Events

Tourism;

Events.

Recreation and Open Spaces

Parks and Sporting Grounds;

Cemeteries;

Swimming Pools;

Cleaners.

Saleyards


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The statistical information contained within this report demonstrates the work carried out by staff in achieving the strategic objectives and delivery actions as outlined in Council’s Community Strategic Plan 2017-2027, Delivery Program 2017-2021 and Operational Plan 2017/18.

(b) Financial Considerations Provision is made in the 2017/18 Operational Plan to fund the activities and programs as listed in this report.

COMMENTARY A report of statistical data will be presented to Council each month for comparison purposes, showing the previous year’s totals, and the year to date figures for the current year. REGULATORY AND PLANNING SERVICES Development Application (DA) Data

2016-2017

2017-2018 Year to Date

Total Number of DAs Determined 86 38

Average Determination Time (days) - All Applications

35.3 30

Average Determination Time (days) – Minor Development*

N/A 25

Average Determination Time (days) – Major Development**

N/A 57

Value of DAs $8,270,926 $9,454,633

Number of Single Dwellings 17 7

Urban 8 2

Village/ Large Lot

Residential

1 4

Rural 6 1

Number of Multi Unit Dwellings Urban 0 1

Village 0 0

Rural 0 0

Number of Commercial Developments 15 5

Number of Industrial Developments 4 0

Withdrawn 3 1

Refused 2 0

Cancelled 1 0

* Typically residential applications such as dwellings, sheds and alterations and additions that don’t meet the Complying Development Criteria.

** Commercial and industrial applications and applications requiring referral to Government

Departments.


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Complying Development Application (CDC) Data

2016-2017

2017-2018 Year to Date

Total Number of CDCs 18 5

Value of CDCs $820,005 $257,050

Number of Single Dwellings 3 0

Urban 1 0

Rural 0 0

Village 2 0

Development Applications and Complying Development Certificates: Determinations issued – November 2017 Section 101 of the Environmental Planning and Assessment Act 1979, as amended, precludes a challenge to the validity of consent more than three (3) months after the date of public notification of the consent. Consents are available for public inspection, free of charge, during ordinary office hours at Council’s Church Street office. In accordance with Section 101 of the Act and Clause 124 of the Environmental Planning and Assessment Regulation 2000, the following determinations are publicly notified:

Declaration of Interest by Applicant of a Development Application/Construction Certificate/ Complying Development

Nature of Interest Number Received 2016-2017

Number Received Year to Date

Number Received this period

Political Gifts and Donation

0 0 0

Applicant or owner is an employee of GISC or a Councillor

1 4 0

Applicant with any relationship to staff or Councillor

5

0 0

DA Number

Description

22/17-18 Residential – Single new dwelling 31 Blacks Road, Glen Innes

26/17-18 Residential - Alterations and Additions – Shed 56 Victoria Street, Red Range

27/17-18 Residential - Alterations and Additions 190 Rodgers Road, Glen Innes

CDC Number

Description

04/17-18 Residential – Alterations and Additions 141 Glen Innes Road, Emmaville


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Number of 149 (Zoning) Certificates Issued Section 149 Certificates are issued under the provisions of the Environmental Planning and Assessment Act 1979. It is compulsory for every property sold to be accompanied by a 149 Certificate.

Penalty Notices Council’s Rangers perform a number of regulatory functions which require, at times, the issuing of Penalty Infringement Notices. The main offences include Companion Animal matters, failure to comply with the Australian Road Rules and the offences such as dumping of rubbish under the Protection of the Environment Operations Act 1997. Notices and Orders Issued

Description Issued this

Period Issued

Year to Date

Overgrown Allotment (Order Number 21) Intention 0 0

Order 0 1

Nuisance Dog Order Intention 2 2

Order 0 0

Keeping of Animals (Order Section 8) Intention 0 0

Order 0 0

Dangerous Dog (Order Section 34) Intention 1 1

Order 0 0

Impounding Intention 0 0

Order 0 0

Noise Abatement Intention 0 0

Order 0 0

Animal Registrations

2016-2017 2017-2018 Year to Date

387 140

Description Current

Month Total Total Value

Number of Animals Registered – November 2017 22 $1,958


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Dog Impounding Figures – November 2017

Cat Impounding Figures - November 2017


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RECREATION AND OPEN SPACES Cemeteries A number of funerals have been conducted and the cemeteries have been mowed. Contractors have been organised to spray the weeds over the next few weeks. Parks and Sporting Fields The mowing program is ongoing throughout the parks and sporting fields. The Zone Athletics were held successfully and Council received praise from a number of users on the weekend regarding the condition of King George Oval. A litter walk-through is happening twice weekly at present in the main parks. The Consultant has been in Glen Innes to undertake a review of all sporting facilities in the Local Government Area (LGA) area. The review will result in the development of a Master Plan which identifies the effective and efficient development of sporting facilities into the future. Swim Centres Learn to Swim lessons are running, with strong numbers attending, at the Glen Innes Pool. The Schools have been conducting their water awareness programs over the past six (6) weeks, with good participation numbers. Other Open Spaces Priority maintenance continues on the Gold level areas such as the Central Business District, main parks and the highway median strip. Courtyards have been mowed and weed control is underway, including weeding of gardens. A meeting at Glencoe in relation to the fence at Bicentennial Park has resulted in the following unanimous decision:

Southern boundary: to use the northern edge of the old tennis court as the boundary between the carpark and the park. To use a combination of the recycled plastic bollards and tree plantings to mark the boundary. There were no specific species of tree requested. The Manager of Recreation and Open Spaces will address this with a list of recommended species. A vehicle access point to service the park and toilet in this boundary would need to be provided.

Eastern Boundary: a recycled bollard between the existing crab apple trees and a couple more to block the existing access point.

Northern Boundary: old electricity poles used on the horizontal, laid on notched cross short sections to keep them off the ground. These could be done in three (3) to four (4) metre lengths with gaps of approximately 1.2 to 1.4 metres in between to allow pedestrian and stroller/wheelchair access. No further trees would be needed on this boundary, and the poles would be placed between the two (2) current rows of trees. This frontage is about 40 metres wide.

Gravel track on northern side of the park. Removal of this gravel, place topsoil and allow to grass up.


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TOURISM AND EVENTS

Visitor Centre Enquiries October 2017

November 2017

Total YTD

2017/18

Total YTD

2016/17

Local Residents 215 209 846 NA

NSW 616 268 1,879 NA ACT 16 1 60 NA QLD 444 284 1,479 NA VIC 82 48 355 NA SA 31 21 122 NA WA 28 20 111 NA NT 5 3 10 NA TAS 6 7 39 NA Overseas/International 65 87 236 NA Front Counter Enquiries – Unidentified

439 372 4,333 NA

TOTAL COUNTER ENQUIRIES 9,460 10,108

Telephone Enquiries 295 196 1,180 1,528

Information Mailed To Visitors 13 14 66 691

Bulk Visitor Guides Distributed 100 0 1,200 6,730

Visiting Coach Tour Groups Passengers

1 44

6 75

6 168

14 338

New England Coaches Passengers

11 165

13 126

49 669

67 605

TrainLink Coaches Passengers

26 246

23 182

103 1,210

126 1,557

Information Centre Sales The Information Centre has a goal of increasing sales to $150,000 by 2022. The Centre product is continually being rationalised to suit the travelling public with the average spend per visitor now returning $4.35 as compared to the same time last year of $3.20. The centre is currently on target to surpass the 2017/18 Budget of $90,500.

Information Centre Sales Oct 2017

Nov 2017

Total YTD 2017/18

Nov 2016/17

Total YTD 2016/17

Merchandise and Souvenir Sales

$9,265 $7,468 $41,155 $4.35 per visitor Budget $37,668

$5,295 $32,395 $3.20 per

visitor

TrainLink Sales $3,615 $3,401 $15,420 Budget $14,585

$2,649 $15,040


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MARKETING UPDATE Social Media Website and Social Media

Oct 2017

Nov 2017

YTD 2017/8

Same Period 2016/7

Glen Innes Tourism/Highlands websites users

7,807 8,650 51,465 NA

Minerama website users 1,029 931 8,626 NA

Australian Celtic Festival website users 6,853 7,765 37,038 NA

Glen Innes Highlands Facebook likes 16 13 1,229 938

Minerama Facebook likes 5 4 790 583

Australian Celtic Festival Facebook likes 4 24 4,406 3,886

SALEYARDS

Description 2017-2018 2016-2017 2015-2016 2014-2015 2013-2014 2012-2013 2011-2012

Fat cattle

2,299 8,321

10,198 12,755

16,611 11,844 13,221

Cattle weighing

1920 7,764

5,921 1,357 4,199 529 1,378

Special cattle sale

198 7,116

7,118 7,722 9,789 9,023 11,277

Total cattle 4,417 23,201 23,237 21,834 30,599 21,396 25,876

Cattle gross value

$2,296,236.18

$17,322,081.79

$16,829,147 $14,749,041

$11,823,054

$11,442,997 $17,522,475

Description 2017-2018 2016-2017 2015-2016 2014-2015 2013-2014 2012-2013 2011-2012

Store sheep

0 0

0 0 0 0 2,777

Fat sheep

15,766 65,268

69,312 53,419 87,516 73,218 61,961

Total sheep

15,776 65,268 61,870 53,419 87,516 73,218 64,738

Sheep gross value

$1,672,194.30

$6,519,267.80

$5,402,216 $4,538,434 $5,652,522 $4,471,179 $6,161,041


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WASTE MANAGEMENT

Kerb Side Recycling Collection

Kerb Side Waste Collection

GRANTS OFFICERS REPORT – OCTOBER 2017 Council’s Grants Officer commenced on 7 November 2016. The position was for a trial period of 12 months, however, has been extended to 30 June 2018 due to the amount of grant funding currently available, particularly through the NSW Government’s Regional Growth Fund. A further report will be presented to Council in early 2018 on the future role of the Grants Officer position. 1. Grant Applications Approved

Grant Description Value of

Grant

NSW Government – Back to Business $5,000

NSW Government – Reconciliation Week $5,000

NSW Heritage Office – Heritage Advisor & Local Heritage Assistance $28,400

Ageing, Disability and Home Care: NDIS Sector Readiness $35,000

2017-18 Recycling (tonnes)

% Waste stream

Number of Services

Average Household

Yield (kg)/week

July 42.58 26 3,741 2.84

August 50.78 27 3,741 2.71

September 43.46 24.5 3,741 2.90

October 52.76 25.7 3,775 3.49

November 50.84 24.51 3,775 2.69

2017-18 Waste

(tonnes) % Waste Stream

Number of Services

Average Household Yield (kg) /

week

July 119.86 74 3,773 7.94

August 138.72 73 3,773 7.35

September 133.62 75.5 3,773 8.85

October 152.54 74.3 3,887 9.81

November 156.6 75.49 3,887 8.06


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Grant

Local Government NSW – Council Roadside Reserves Environmental Grants 2017

$45,000

Bridges Renewal Program: upgrade and repair bridges to enhance access for local communities and facilitate higher productivity vehicle access (Polhill Road)

$292,000

2. Grant Applications Lodged and Pending Decision


Grant

Department of Environment and Heritage – Community Heritage Projects $50,000

Variety NSW: Expression of Interest (EOI) for provision of a Liberty Swing

In negotiation as potential

part funder of Liberty Swing

Department of Industry – Smart Cities and Suburbs – Round 1 – Smart Water Meters Project

$234,063

Community Building Partnerships – Anzac Park Play Ground upgrade – 9 August

$22,584

Destination NSW – Flagship Event Fund EOI – Minerama – 1 September EOI to apply

for full funding

Regional Growth Fund – Stronger Country Communities Fund – 13 September - Melling Park and Wellness Trail

$516,051

2018 NSW Seniors Festival $5,000

Transport for NSW – Country Passenger Transport Infrastructure – Bus Shelters – 31 October (Deepwater and Glen Innes)

$40,000

Advice has now been received from Regional Infrastructure that streetscape works or ‘beautification’ projects have been deemed to be community amenity and therefore eligible for funding under the Stronger Country Communities Fund. The main criteria is provided the main component of the project is not road works that would ordinarily fall within a Council’s capital works program. It is fine for an element of the project to include road works, but not as the predominant element or project expense. 3. Unsuccessful Grant Applications


Grant

Regional Flagship Events Program Incubator Event Fund: Chill n Glen $20,000

Community Safety Fund: extension of CBD CCTV $114,005

Department of Premier and Cabinet – Regional Growth – Marketing and Promotion Fund – Growing Glen Innes Prospectus

$50,000

Building Better Regions Fund (BBRF): Infrastructure Wattle Vale Quarry $325,736


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Grant

Office of Local Government – Fit for the Future – Innovative Fund Round 2 – New Finance Package

$150,000

Public Reserve Management Fund (PRMF): Replace Public Toilets at Standing Stones

$155,450

4. Grant Applications in Progress but not Lodged

Grant Description Value of Grant

Transport for NSW – Walking and Cycling Program – 31 August

Held over to be re-advertised.

Regional Growth Fund – Cultural Fund – 2018 Project for consideration in next round – extend Art Gallery at Library.

Regional Growth Fund – Sports Infrastructure – ongoing Projects to be identified in keeping with Sports Precinct Master Plan.

Regional Growth Fund – Growing Local Economies – ongoing

Projects to be identified in keeping with Regional Economic Strategy work in progress.

NSW Heritage Grants – Community Heritage Projects – closes 29 November

$50,000

Building Better Regions – Community Investment Stream Round Two – 19 December

TBA.

Building Better Regions – Infrastructure Projects Stream – Round Two – 19 December

TBA.

The Regional Growth Fund is providing significant opportunity to Council to develop shovel ready projects which address Council and community priorities and which meet the funding guidelines for funding application in the various streams of funding available over the four (4) years of the Regional Growth Fund. 5. Community Support

Fifty two (52) community groups, including Section 355 Committees of Council, have been provided with advice or information via the Bid Blast newsletter.


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CAPITAL WORKS PROGRESS REPORT NOVEMBER 2017

Section Description

Original Budget

Approved Budget

Variation

Expenditure Year to Date

Completed Comments

CBD

Feature Lighting in

CBD

(2016-17 Project)

$20,000 $9,091 No

Suitable locations identified and lights ordered pending erection. Lighting provided on the Town Hall.

Public Art Projects

$50,000 No

Public Art that is to be located in the roundabout at Meade and Church Street has been discussed at the Open Spaces Committee.

Saleyards Sheep and Cattle yard

renewal $50,000 $37,276 No

The upgrade of the sheep holding paddocks has commenced.

Economic Development

Highway Signage Upgrade

$30,000 No

The five (5) year upgrade program was approved by Council in July 2017.

Parks

Swimming Pool

Upgrade – Kiosk and

Entry

$40,000 No

Plans are currently being developed.

Upgrade Playground equipment Anzac Park

$55,000 No

Quotes have been obtained and pending notification of additional funding through the Community Building Partnerships Fund.

New Fence – Bi-centennial

Park Glencoe

$8,000 No

Council is in the process of seeking quotes for materials.


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There are no governance/policy implications arising from this report.




(e) Economic/Asset Management Implications There are no economic/asset management implications arising from this report.

CONCLUSION The statistics in this report deliver information to Council on the key activities undertaken in Council’s Department of Development, Planning and Regulatory Services for November 2017.

RECOMMENDATION


Landfill Future Landfill

Development $300,000 $6,450 No

Preliminary road works have been completed. Council has engaged consultants to provide designs to undertake the required works.


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9.16 Recommendations from the Roads Consultative Committee REPORT FROM: INFRASTRUCTURE SERVICES Author: Jai Brummell - Personal Assistant - Infrastructure Services ANNEXURES Annexure A Roads Consultative Committee Minutes: 30 November 2017 Annexure B Statement of expectations for the Roads to Recovery Program

ECM INDEXES Subject Index: GOVERNANCE: Committees of Council Customer Index: Roads Consultative Committee PURPOSE The purpose of this report is for Council to consider endorsing a recommendation regarding new requirements for Roads to Recovery (R2R) funding made at the Roads Consultative Committee meeting held on 30 November 2017. BACKGROUND The Roads Consultative Committee representatives include Councillors, relevant Council staff, residents of various urban and rural localities and one (1) member of the commercial or public transport sector. The Committee is required to consult constructively regarding the management of the road network and make recommendations to Council with regard to road infrastructure matters. At the November meeting of the Roads Consultative Committee a letter (attached as Annexure B relating to this report) was tabled from the Federal Roads Minister the Hon. Darren Chester. The letter outlines the Minister’s expectations that the Roads to Recovery funding program will in future be more focussed on safety outcomes, in a similar manner to the existing Blackspot programs. (a) Relevance to Integrated Planning and Reporting Framework

This item links to Council’s Operational Plan Objective PC 8.1 "Roads and drainage assets are fit for purpose within the financial context."

(b) Financial Considerations

The impact of the request of the Minister could be a potential reduction of $600,000 per year of Council’s road renewal budget.

COMMENTARY The letter received from the Minister outlines the Minister’s expectations that the Roads to Recovery funding program will in future be more focussed on safety outcomes, in a similar manner to the existing Federal and State Blackspot programs. The Committee was advised that this request from the Minister amounts to a cost shifting exercise, as road safety initiatives by their nature involve new works rather than the renewal of existing assets. If Council is required in future to expend the Roads to Recovery funding on new safety initiatives then it will have insufficient funds to perform capital renewal works, which will in turn have an impact on the sustainable management of the road network.


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Furthermore, the creation of road safety related infrastructure assumes that the condition of existing infrastructure is the cause of traffic accidents, and that the expenditure of funds to construct safety related projects will lower the accident rate. The local highway patrol representative was asked at the most recent Local Traffic Committee meeting about recent fatalities on the road network in the Local Government Area. Of the last six (6) fatalities that have occurred, the officer identified only one (1) where road conditions played a factor. The remainder were observed to be caused by driver behaviour that could not have been prevented by engineering works. Furthermore, the sites of accidents were not sites that had a history of accidents, or where accidents could have been predicted as more likely sites for accidents to occur compared to other locations in the network. The expenditure of R2R money on local road safety initiatives, while well intentioned, is therefore unwise and an improper use of scarce resources. In light of the above information much more effort should probably be directed by State and Federal Governments to driver education campaigns, or safety works on known black spot areas, i.e. areas with a known history of accidents. These tend to occur not so much on local roads, but rather on Regional and State roads where higher traffic volume results in problematic sites experiencing regular accident events. The Minutes from the meeting of the Roads Consultative Committee held on 30 November 2017 is attached as Annexure A relating to this report. (a) Governance/Policy Implications



(c) Social Implications The effect of traffic accident related trauma has a very large financial and social cost on the community. Traffic accident rates should be reduced wherever possible, however, the proposed actions of the Minister are not seen to achieve this outcome.



(e) Economic/Asset Management Implications If Council is required to expend Roads to Recovery funds on safety related projects, approximately $600,000 per year will be lost from the road renewal budget.

CONCLUSION The Roads Consultative Committee duly considered the matters brought before it, and the recommendation arising from the meeting requires endorsement from Council.

RECOMMENDATION

That the Mayor writes to the Federal Minister for Roads, the Hon. Darren Chester, expressing Council’s concerns regarding the Minister’s intention to


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require Roads to Recovery funding to be directed toward safety initiatives, noting that this may not achieve the desired outcome of a reduction in the road toll, but will divert much needed resources from Council’s already inadequate roads renewal budget.


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9.17 Infrastructure Services: Capital Works Progress Report - November 2017

REPORT FROM: INFRASTRUCTURE SERVICES Author: Keith Appleby - Director of Infrastructure Services ANNEXURES There are no annexures to this report.

ECM INDEXES Subject Index: CORPORATE MANAGEMENT: Budgeting PURPOSE The purpose of this report is to review the progress of the Department of Infrastructure Services towards completing the capital works objectives identified in the 2017/18 Glen Innes Severn Council Operational Plan as at 30 November 2017. BACKGROUND

(a) Relevance to Integrated Planning and Reporting Framework Council’s Operational Plan sets out the capital projects to be undertaken during the financial year.

(b) Financial Considerations Recommendations for budget modifications are included as part of this report, where necessary.

COMMENTARY November has seen the continuation of the Cam Creek Bridge upgrade, with Waeger Constructions undertaking a full replacement of the bridge. Problems have been experienced by the pile driving contractor, with granite boulders being encountered at proposed pier locations. These had not been identified in the geotechnical report that was completed following earlier exploratory drilling at the site. The piles have been relocated in a revised design and are now in place. Other projects completed include: the roundabout renewal at the intersection of Grey and Meade Streets, the renewal of Wentworth Street, and completion of the Bourke Street project between Grey and East Avenue. Separately, the upgrade works on Ilparran Road have been completed by Fulton Hogan following completion of haulage for the White Rock Wind Farm. This has resulted in the construction of 1.2 km of pavement and the widening of the remainder of the bitumen section with a gravel pavement to six (6) metres width (increased from four (4) metres). The value of the works gifted by Fulton Hogan is estimated at over $500,000. Council has taken the opportunity to reseal these works incorporating the entire length of the sealed section of Ilparran Road, providing a fully renewed condition of that road for local residents. Council will also be receiving a further cash payment following independent assessment of the other roads used for haulage under the terms of the Road Dilapidation Agreement, where impact was much less.


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The recently purchased beaver tail truck has been put into operation in the Integrated Water Services team. Staff are very pleased with the unit.

Two (2) items of plant were flagged for consideration in the report for October. This includes the existing Komatsu backhoe, which has recently been tagged out of service for safety reasons and is at the point of not being economical to maintain in the fleet, and the street sweeper, which is also at the end of its life from a maintenance efficiency perspective, with significant downtime occurring due to mechanical failure. Investigations into replacement options for the Jetpatcher unit have determined that the Jetpatcher (Jetmaster) brand is the preferred unit for operational reasons, despite being significantly more expensive than other options that require multiple staff. The cost of a new unit, however, is in excess of $200,000 which is significantly more than the allocated budget. Furthermore, since the recent replacement of the computer control unit, the operator advises that the current Jetpatcher is performing well, and can remain in operation without concern in the short-medium term. It has limited resale value (less than $30,000), and so the reason to renew the unit at this point in time is now removed. At the same time, Council’s Management Accountant has been tasked to relieve in the Technical Services section over the last two (2) months. This particular staff member has previously managed the plant and fleet finances for Toowoomba Regional Council and has quickly identified areas for improvement in the strategic (advanced asset management) planning of Council’s plant and fleet assets. As a result, it has been decided that the plant fund as a whole should be fully reviewed as a matter of priority, and that a further report be brought to Council with a thoroughly analysed capital renewal program matching the changed organisational structure, particularly within the Infrastructure Services department following nearly 12 months of operation. Staff teams will be involved in this review to ensure that plant is suitably matched to their needs, having gained experience under the new regime. This will possibly lead to rationalisation of some items of plant, and purchasing other items to minimise short term hire costs that have exceeded budget forecasts. The


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report will also provide Council with a funding model that acknowledges the plant fund as a separate internal business unit of Council, and, in particular, provide options for the funding of capital items that will compare the long term costs of leasing versus outright ownership. While leasing will generally be more expensive, there may be circumstances where the additional cost is outweighed by the need to provide high value plant items sooner rather than later, for example to reduce maintenance or operational costs. The current status of each project is indicated below.

PROJECT WORKS COMMENTS APPROVED

BUDGET

Actual + Committed YTD 17/18

PROJECTS FUNDED FROM THE GENERAL FUND

Budget : $500,000

Local Unsealed Rural Roads Strathbogie Road - Gravel Resheet

Further re-sheeting to be completed next grade.

$70,000 $59,760

Contingency - Gravel Resheeting

A section of Rileys Road has been re-sheeted.

$65,000 $15,489

Causeway Renewal Program Not started. $20,000

Footpaths Renewal Not started. $25,000

Kerb and Gutter Renewal Not started. $40,000

Carpark Renewal Not started. $10,000

Major Street Furniture Renewal Program

Not started. $5,000 $208

Local Sealed Urban Roads Resealing Program

Design work has commenced. Tenders have been awarded. Work to commence in early January.

$265,000 $1,363

PROJECTS FUNDED FROM THE GLEN INNES AGGREGATES SURPLUS

Budget : $412,000

Resheet West Furracabad Road

Resheet (8km) Resheeting is complete, additional material on problem areas.

$205,000 $174,928

Resheet Haymarket Road Resheet (0.4km) Project complete. $12,000 $9,061

Construct Seal Blue Hills Road New Seal (1.0km) Design underway. $195,000

PROJECTS FUNDED FROM ROADS TO RECOVERY (RTR) GRANTS

Budget : $982,024

Local Sealed Urban Roads Rehabilitation

Bourke Street Grey East (Grey Street to East Avenue)

Stablisation and sealing is now complete, awaiting contractor invoices.

$200,000 $59,465

Grey Street/Meade Street Roundabout

Work completed. $60,000 $100,602

Grey Street (Ferguson Street to Meade Street)

A concept design has been completed. Consultation of adjacent businesses has been conducted with strong support received. Essential Energy has been consulted on site.

$25,000 $2,928

Bates Avenue Not started. $50,000


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Glen Legh Road

Design work has commenced. Construction to commence following completion of Emmaville Road.

$350,000 $7,305

Local Sealed Rural Roads Resealing Program Work complete, awaiting invoice.

$111,556 $9,942

Local Sealed Urban Roads Resealing Program

Tender awarded. Heavy patching will be done in conjunction with resealing.

$185,468

PROJECTS FUNDED FROM REGIONAL ROADS GRANTS

Budget : $685,250

Regional Roads Block Grant/REPAIR

Emmaville Road segment 190 Rehabilitation

Design work started. Construction due to commence in the New Year.

$400,000 $4,354

Regional Roads Block Grant Regional road bitumen resealing program

The tender has been awarded. The reseal will be done after the construction project.

$100,000

PROJECTS FUNDED THROUGH THE BRIDGE RENEWAL PROGRAM GRANT AND SECTION 94 RESERVES

Budget : $480,000

Local Bridges - Bridge Renewal Program

Cam Creek Bridge

A side track is being used by traffic. Waegers has completed the demolition of the old bridge and the new bridge is under construction.

$480,000 $452,213

PROJECTS FUNDED THROUGH THE LOCAL INFRASTUCTURE RENEWAL SCHEME (LIRS) LOANS SCHEME

Budget : $825,000

Local Bridges – LIRS Accelerated Bridge Program

5105 Bargens Road, Nobby Creek bridge

This project is complete, with additional works being undertaken to install new concrete foundations. A budget adjustment will be required in the next quarterly review.

$25,000 $54,615

5300 Ten Mile Road, Deepwater River bridge

Timber components have been ordered.

$80,000 $21,336

5305 Ten Mile Road, Deepwater River bridge

Construction is complete. $120,000 $97,826

5195 Polhill Road Wellingrove Creek

A grant funding application for this project has been successful. Council is investigating the possibility of performing the works in house, and engaging a local contractor to provide pre-cast components according to the NSW

$300,000 $592,000 (October

Resolution)


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RMS Country Bridge Solutions design.

LIRS Bridges contingency $300,000

PROJECTS FUNDED THROUGH THE STORMWATER/DRAINAGE RESERVE

Budget : $145,000

Renew Drainage – Drainage Charge Reserve

Stormwater Renewals

Contractors have been organised to perform CCTV inspections to prioritise future works. Contractor scheduled to be onsite early January.

$120,000 $493

Stormwater Renewals - Deepwater

The drainage upgrade to the southern end of Severn Street is complete.

$12,500 $12,538

Stormwater Renewals - Emmaville

Not started. $12,500

PROJECTS FUNDED FROM THE SEWER FUND

Budget : $600,000

Sewer: Mains Renewal – Sewer Funds

Mains Renewal

A contractor (Interflow) has been organised to complete the 2017/18 sewer mains renewal program.

$600,000

PROJECTS FUNDED FROM THE WATER FUND

Budget : $407000

Water: Mains Renewal Mains renewal

The water mains renewal program is ongoing synonymously with urban road work projects.

$367,000 $66,715

Baffling of Air Pump

Baffling equipment has been delivered to the site. Installation is 50% complete.

$20,000 $4,193

Water: Meters – Replacement Water meters have been replaced as required.

$20,000 $864

PROJECTS FUNDED THROUGH THE GENERAL FUND AND INFRASTRUCTURE RESERVE- Plant and Equipment Acquisition

Budget : $708,000

Heavy Plant Replacement Program

2215 JCB 3CX backhoe-loader

The operating lease on this unit expires on 18 December 2017. Capital Finance has quoted $25,254 to purchase the unit outright, which will free up $65,000 of the budget.

$90,000

2101 Volvo FM11 tipper The new Isuzu FVZ 1400 truck has been delivered.

$115,000 $104,090

1451 Shephard dog trailer

This unit will be purchased directly by Glen Innes Aggregates on expiry of the lease on 20 January 2018. This will free up this budget for other items.

$70,000


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1252 Horwood Bagshaw free-roll multi-tyre roller

The existing unit has been repaired and it is proposed that the purchase of this unit be deferred until a new grader is purchased.

$48,000

1617 Atlas Copco compressor 158L/s (330cfm)

Compressor delivery is estimated for early January 2018.

$15,000 $22,000 (October

Resolution)

$23,240

NEW self-propelled roller

This item can be removed from the program. Acquisition of Council’s new tractor allows for utilisation of an existing Broons roller.

$80,000 $10,000

$10,000

NEW 6-9T plant/tag trailer (water/sewer)

Acquisition of a new beaver tail truck eliminates the necessity of a new trailer for Water Services. See above.

$20,000 (October

Resolution)

2158 Jetpatcher unit

Quotes to replace the Jetpatcher unit have come in at above $200,000.00. This will likely lead to a delay in replacing the Jetpatcher for a number of years. Council’s current Jetpatcher is operating well after replacement of the unit computer.

$155,000

Light Vehicle Replacement Program

Contingency - replace as required

Not required as yet. $80,000

Minor Plant and Equipment Miscellaneous minor plant and equipment

A Shindaiwa petrol chainsaw and two (2) whipper snippers have been purchased.

$10,000 $5,703

Ride-on mower (LC-SS) This item has been purchased.

$6,200 $5,454

Concrete saw (works) $1,800

Truck hoist/jacking arrangement

This item will potentially be fabricated in-house. A price comparison of in-house fabrication versus outside purchase is currently underway.

$10,000

Ride-on mower (cemetery Greenfield)

This item has been purchased.

$4,000 $2,727

Underground cable locator (works)

This item has been purchased.

$3,000 $2,750



Maintenance of Council’s infrastructure assets is in accordance with risk management policies, plans and procedures.



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Asset maintenance and renewal work is performed to manage public hazards and asset performance. Where feasible, maintenance and renewal activities are scheduled to minimise social impacts.

(d) Environmental Implications Capital works are designed, and operational staff members have received training to assess and minimise the environmental impact of work activities.

(e) Economic/Asset Management Implications Works are scheduled to fully utilise all funds allocated to capital projects, so as to maximise the value of Council’s infrastructure assets at year end.

CONCLUSION The progression of the Infrastructure Services’ capital works program for 2017/18 is documented above. The management of plant and fleet is currently under review following recent staffing changes, and will be the focus over the next few months as the Asset Management Plan is reviewed. The program remains on track for completion within the financial year.

RECOMMENDATION

That the Director of Infrastructure Services undertakes a full review of the Plant and Fleet Asset Management Plan as a priority, with an advanced level plan to be presented to the February 2018 Ordinary Council Meeting.


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9.18 Department of Infrastructure Services: Monthly Report - November 2017

REPORT FROM: INFRASTRUCTURE SERVICES Author: Jai Brummell - Personal Assistant - Infrastructure Services ANNEXURES Annexure A Grading Accomplishment Report at 30 November 2017 Annexure B Maintenance Items Reported in November 2017 Annexure C Drinking Water Monitoring Program Results for November 2017

ECM INDEXES Subject Index: CORPORATE MANAGEMENT: Reporting PURPOSE The purpose of this report is to review the progress of the Department of Infrastructure Services, towards completing the works objectives identified in the 2017/18 Glen Innes Severn Council Operational Plan. BACKGROUND (a) Relevance to Integrated Planning and Reporting Framework

Council’s Operational Plan sets out the capital projects and maintenance works to be undertaken during the financial year.

(b) Financial Considerations Recommendations for budget modifications are included as part of this report, where necessary.

COMMENTARY 1. INFRASTRUCTURE DELIVERY 1.1 Regional Roads:

Heavy patch areas have been identified and the timeframe for this work will be determined after further discussions with Council’s sealing contractor.

1.2 Local Sealed Roads:

Pot hole patching and vegetation control has been carried out on various roads throughout the area. Resealing on the first 3.7 kilometres of Illparan Road has been undertaken. The road was widened along the first 2.5 kilometres by approximately two (2) metres and then a construction seal was placed along the remaining 1.2 kilometres. The contractor will be returning in early January to place a second coat on the second part of this road. Culvert repairs were carried out on Strathbogie Road approximately two (2) kilometres east of Beaufort Road. The existing culvert was removed and larger diameter pipes were installed.


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The Cam Creek bridge project on Rangers Valley Road is well underway. Waeger Constructions demolished and removed the existing bridge and have now commenced construction on the replacement structure.

1.3 Local Unsealed Roads: Roads that have been graded since the previous report include: Joss House Road, Grampians Road, Schroders Road, Gulf Road, Old Grafton Road, Wytaliba School Road, Mt Slow Road, Oakwood Road and Costellos Road. Following earlier inspection of Gulf Road, a significant drainage issue has been repaired where an overflow from a large dam in the adjacent National Park was causing the road to become waterlogged. The drain has now been reshaped as per the image below, and is working well.

A significant amount of regrowth vegetation has also been removed from drains, and in areas where sight distance was being compromised.


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Please refer to Annexure A of this report which shows the grading accomplishment for unsealed roads.

1.4 Bridges and Causeways: Bridge replacement works have been completed on the Bargens Road bridge over Nobby Creek at Dundee. This involved the demolition and removal of the existing bridge, pouring of new foundations, and the installation of new timber decking, girders, kerb and corbels. The new bridge was inspected as part of the recent Roads Committee tour.

1.5 Town and Village Works: Ongoing vegetation control, street sweeping and pot hole repairs have been

completed in various locations. Rehabilitation work on both Wentworth and Bourke Street have now been

completed. This included full stabilisation and a new two (2) coat construction seal.

Resurfacing of the Meade/Grey Street roundabout has also been completed. This

work included removing the existing surface, as well as the concrete road, and replacing it with 100mm of asphalt.

Grading of unsealed Emmaville town streets has also been completed. 1.6 Sundry Debtor Works: Minor private works are ongoing.

Current expenditure for the local road and bridges maintenance budget is shown below in Table 1.1.


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LOCAL ROAD AND BRIDGE MAINTENANCE EXPENDITURE

Ledger Description Budget Expenditure to the end of

October

Percent

Complete

5030-2330 Sealed Urban Road Maintenance

$340,000 $146,971.09 43%

5033-2330 Unsealed Urban Road Maintenance*

$11,000 $30,755.80 279%

5070-2330 Sealed Rural Road Maintenance

$360,000 $109,445.89 30%

5090-2330 Unsealed Rural Road Maintenance

$1,600,000 $756,548.78 47%

5150-2330 Timber Bridge Maintenance

$10,000 $11,021.76 110%

TOTAL $2,324,875 $ 1,054,743 45%

Table 1.1 - Local road and bridge maintenance expenditure *The urban unsealed roads maintenance budget has been set at a level similar to previous years, i.e. it has not been increased in line with the overall unsealed roads maintenance budget and associated increased levels of service. However, the overrun is not significant when compared to the total budget for roads maintenance and is able to be accommodated within the overall roads maintenance budget. The overrun at this stage amounts to less than one percent (1%) of the total budget and will be reallocated from the much larger rural budget allocation in a future quarterly budget review.

2.0 MAINTENANCE AND WORKS REQUESTS 2.1 Status Updates on Councillor Works Requests:

Current works requests from Councillors are shown below in Table 2.1 below.

Councillor Enquiry Location Status/Response

Frendon ‘Debbie Wells’ sign crooked

Emmaville Road Pending inspection.

Frendon ‘Debbie Wells’ sign crooked

Wellington Vale Road Pending inspection.

Frendon Drain needs cleaning Caerleon Road Completed.

Frendon Poor drainage

Herbert Street (between Church Street and Grey Street)

Drain has been cleaned out, extra pit to be installed.

Frendon Pot holes Joss House Road Completed.

Frendon Slippery road surface Gulf Road Grading currently underway.

Frendon Dish drain needs work O’Donnell Street Pending inspection.

Sparks Roundabout Meade Street and Church Street

Vegetation has been trimmed. Pedestrian access ramps are to be relocated away from the roundabout.


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Sparks Drainage Elizabeth Street and Hilton Street

Pot hole repairs are scheduled. Drainage repairs are currently being assessed.

Sparks Rough road surface Lang Street

Works were expected to be undertaken in June. Work has been delayed until CCTV inspections are completed on stormwater in Lang Street. Contractor due on site early January.

Sparks Road maintenance Dibley Road Underway.

Sparks Footbridge repairs King Edward Park Currently looking into options for replacement.

Sparks Unsealed road maintenance

Pretty Valley Road Scheduled for early November.

Sparks Pot hole repairs Wellington Vale Road Ongoing.

Sparks Drainage between Church Street and Grey Street

Herbert Street Completed.

Sparks Blocked drains Old Grafton Road Underway.

Sparks Kerb and guttering Railway Street Pending design and costing.

Sparks Road deterioration Wellington Vale Road

Damaged sections will be monitored and rehabilitated

as needed.

Sparks Poor road condition Old Grafton Road Completed.

Sparks Kerb and guttering Grey Street Part of Capital footpath repairs.

Sparks Road surface issues Grey Street Completed.

Sparks Request for mirrors Old Grafton Road Pending review by Local Traffic Committee.

Sparks Drainage Blue Hills Road This is part of Capital works.

Sparks Trees in roadside drain Pinkett Road Pending further correspondence.

Sparks Water running off road Mossman Street Work scheduled for early February.

Sparks Pot holes Bald Nob Road Pending inspection.

Sparks Trees overhanging road

Bald Nob Road Pending inspection.


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Sparks Pot holes

Grey Street (between Rusden and Grafton Streets)

Pending inspection.

Smith Drainage issues Park Street and O’Donnell Street

Underway. Works to recommence when the drain has dried out.

Smith Heavy patch Pinkett Road (west of the Mann River)

Awaiting machine to do heavy patching program.

Smith Dropdown flood signs Pinkett Road Completed.

Smith Large washout Kings Plains Road Pending inspection.

Smith Clay section Kings Plains Road Pending inspection.

Smith Washout and road undercut

Kings Plains Road Pending inspection.

Smith Sunken culvert Strathbogie Road Pending inspection.

Smith Overhanging Vegetation

Old Grafton Road Pending inspection.

Toms Pipe required Penzance Street Pending construction.

Table 2.1 - Works Requests Received from Councillors

Please note that all scheduling of maintenance works is subject to weather and

varying demands of Council’s resources. Council is regularly inspecting roads at the request of residents.

3.0 MAINTENANCE ENQUIRIES AND RESPONSES 3.1 Maintenance Enquiries Received:

Please refer to Annexure B relating to this report which shows all maintenance enquiries received since the last report (Table 3.1).


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3.2 Response to Maintenance Enquiries:

Table 3.2 - Response to Maintenance Enquiries

The priority ratings, represented by P1, P2 etc. range from urgent priority (P1) to lowest priority (P6). A rating of PX represents enquiries that will not be addressed as maintenance tasks as they either require capital funding or do not fall within Council’s responsibility. Table 3.3 below provides further explanation for each priority rating, as well as the (arbitrarily set) maximum days of response for each rating.

Table 3.3 – Adopted Levels of Service

Maintenance Statistics

Today's Date 01/12/2017

Financial Year : 2016/2017 30/06/2017

01/07/2016 Total P1 P2 P3 P4 P5 P6 PX

Number of Reports 821 55 119 211 216 56 59 105

Completed & Reported 784 70 165 270 196 46 37 N/A

Total Completed 560 70 114 174 122 40 40 N/A

Reported & Not Completed 52 0 0 0 20 10 22 N/A

Works Completed In Time 84% 80% 69% 54% 70% 82% 61% N/A

Works Completed Out of Time 20% 20% 31% 46% 25% 0% 0% N/A

Financial Year : 2017/18

01/07/2017 Total P1 P2 P3 P4 P5 P6 PX




Reported & Not Completed 88 1 9 17 0 5 56 N/A

Works Completed In Time N/A 94% 68% 34% 31% 0% 2% N/A

Works Completed Out of Time N/A 0% 23% 43% 0% 0% 0% N/A

November

01/11/2017 Total P1 P2 P3 P4 P5 P6 PX




Reported & Not Completed This Month 88 1 10 34 15 0 28 N/A

Works Completed In Time N/A 0% 50% 16% 6% 0% 0% N/A

Works Completed Out of Time N/A 0% 20% 8% 0% 0% 0% N/A

Priority

Rating

Max Days

of

Response

Examples Urban Areas Examples Rural Areas

P1 1

Deep (>100mm) holes in either footpath or road; trees blocking road;

Very High Footpath Risks; flood waters……

Deep (>300mm) unavoidable holes in road; trees blocking road;

flood waters……

P2 14

Large nests of unavoidable potholes in road; fallen signage; lose

material on roads/footpath; medium to high footpath risks, blocked

drains which could lead to flooding of main area; major signage (stop

signs, culvert guide posts);

Large nests of unavoidable potholes in road; severe scour in in roads

(>50% of width lost); slippery sections of road….

P3 30

Potholes in sealed roads; damaged signs etc.; minor signage (street

signs, parking signs); scour on sealed roads at kerb edges; any areas

of water pooling in main streets of towns.

Damaged culverts on class 2-4 roads; 50% of the road surface covered

with small potholes, scour and corrugations on class 2 -4 roads; major

signage (culvert guide posts, stop signs)

P4 180

Stormwater diverting onto roads due to obstructed path; minor

surface damage (loss of seal, cracking) on sealed roads.

Damaged culverts on class 5 -7 roads; roadside drainage

obstructed/blocked culverts on class 2 -4 roads; 50% of the road

surface covered with small potholes, scour and corrugations on class

5-7 roads; low lying limbs on class 2-4 roads; minor signage (street

signs);

P5 720

Potholes in unsealed roads; stormwater “pooling” in table drains of

un-kerbed streets; low footpath risks.

Damaged culverts on class 8 roads; roadside drainage

obstructed/blocked culverts on class 5-7 roads; low lying limbs on

class 5-7 roads.

P6 1,000

Any works that will require large amounts of funds and/or detailed

planning; really low priority works that will not have any effect on

infrastructure if not completed in the next two years.

Any works that will require large amounts of funds and/or detailed

planning; really low priority works that will not have any effect on

infrastructure if not completed in the next two years.

PX N/A No Maintenance Works Required No Maintenance Works Required

ADOPTED LEVELS OF SERVICE


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2. INTEGRATED WATER AND SUSTAINABILITY SERVICES

2.1 Water Quantity and Quality: The Beardy Weir and Deepwater Weir are 100% full with no trace of blue green algae in the Eerindi Ponds. The New South Wales (NSW) Health Drinking Water Monitoring Program Result Summary Report is included as Annexure C relating to this report. This report shows that 100% of the samples provided were within the Australian Drinking Water Guidelines (ADWG) for chemistry and microbiology.

2.2 Water Infrastructure:

The following works have been carried out during the month of November 2017:

Re-lining works on the western side of the clarifier and the sand filters were

completed by Main Mark on Friday 17 November 2017. In-house

replacement of the clarifier internal structures are underway, to be

completed prior to the western side of the clarifier being returned to

service;

310 metres of 100mm Blue Brute water main was installed on Dibley Road

as private works for a new development;

A new 20mm water service was installed in Dibley Road;

The southern sludge dam at the Water Treatment Plant is currently being

cleaned out;

A new 20mm water service was connected to 198 Lang Street;

The water service at 19 Bennett Street was renewed with poly pipe to

replace the existing galvanised pipe;

All stop valve, hydrants and sewer manholes were raised in Wentworth

Street and Bourke Street prior to bitumen sealing works commencing;

Water staff attended a non-friable asbestos course in Armidale;

Water staff attended a first aid course;

Water staff had their hearing professionally tested;

All works requests were attended to in a timely manner;

Special Water Meter Reads were carried out when required;

The water mains in Glen Innes were all flushed;

The water service for the Vet Clinic in Taylor Street was repaired.

2.3 Sewerage System:

The following works have been carried out during November 2017:

The sludge dehydrator at the Sewerage Treatment Plant ran daily;

The bio solids at the Sewerage Treatment Plant were removed and refilled;


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Sewer chokes were cleared at the following locations: “Brandon” on Red Range Road, 86 Grey Street, 20 Cross Street, 38 Wentworth Street and King George Oval;

The sewer service at 227 Meade Street was dug up and repaired.

3. GLEN INNES AGGREGATES

The total sales for November 2017 were $783,573 (exclusive of GST), and the Year to Date (YTD) cash profit result is $598,276.

Production during November for Glen Innes Aggregates Quarry has increased with Roads and Maritime Services (RMS) increasing its use of pre-coated aggregate for its northern projects. The supply of 20mm/40mm aggregate mix to the Sapphire Wind Farm has continued. This material is being used to provide a finished walkway layer around the turbine bases. Aggregate has been supplied to various Council projects including the Bourke Street road works. Rehabilitation work has commenced on the South Pit Western Wall.

Wattle Vale Quarry has supplied 20mm sealed road material for the Waterloo Road upgrade by the Sapphire Wind Farm developers, Zenviron, who have reconstructed approximately 1.2km of pavement that has been damaged by haulage movements. Daracon has now completed works at the Wattle Vale Quarry.

Deliveries of unsealed road material from McCosker’s Pit and Crosby’s Pit have continued throughout the month and good reports have been received on gravel quality. North’s Pit has supplied material for private works in Thomas Street whereby a local resident paid for a minor section of previously unsealed road to be sealed.

A new crushing tender has now closed to extend crushing operations from the Glen Innes Aggregates Quarry and the Wattle Vale Quarry.

4. PLANT AND EQUIPMENT

A new (second hand) 06 Isuzu truck with a brand new beaver tail body has been delivered to site. Minor additions took place in the workshop, i.e. Council logos, prior to the truck being put into service by the water team.


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A new XA185 Atlas Copco compressor has been procured for the bridge team with delivery expected in early January 2018. The compressor system will include a safety valve, requiring direct pressure from the operator in order for air flow. If pressure is removed by the operator, air flow will immediately cease. Council’s Jetpatcher operator, along with a Council mechanic, inspected Guyra Council’s Paveline unit and Inverell Council’s new Jetpatcher unit. Both reported that operationally, the Paveline unit is undesirable in comparison to the new Jetpatcher machines. The following major services were carried out throughout November:

2205 Volvo grader – 8000 hour major service;

1202 Cat grader – 500 hour service and blade adjustment;

2204 John Deere tractor – major service;

1407 Vac Jet – major service;

1308 Cemetery tractor – major service;

1212 Landfill case loader – major service and new fan belt;

Jetpatcher – major service and computer unit replacement;

Council radio towers – bi-annual service;

All small equipment services carried out, i.e. Council mowers.

(a) Governance/Policy Implications Maintenance of Council’s infrastructure assets is in accordance with risk management policies, plans and procedures, including the adopted Schedule of Unsealed Maintained Roads.


(c) Social Implications Asset maintenance and renewal work is performed to manage public hazards and asset performance. Where feasible, maintenance and renewal activities are scheduled to minimise social impacts.

(d) Environmental Implications Capital works are designed and operational staff members have received training to assess and minimise the environmental impact of work activities.

(e) Economic/Asset Management Implications Works are scheduled to fully utilise all funds allocated to capital and maintenance projects, so as to maximise the value of Council’s infrastructure assets at year end.

CONCLUSION The current status of Infrastructure Services’ recurrent works is documented above.


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RECOMMENDATION



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10 CORRESPONDENCE, MINUTES, PRESS RELEASES

10.1 Correspondence and Press Releases REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Sarah Clarke - Records Supervisor

ECM INDEXES Subject Index: CORPORATE MANAGEMENT: Reporting. PURPOSE The following reports, publications and press releases have been received and are available on request: Correspondence

OLG Circulars.

Press Releases

Member for Northern Tablelands, Adam Marshall;

Minister for Planning, Anthony Roberts;

Minister for Primary Industries, Niall Blair;

Senator for New South Wales, John Williams and Minister for Infrastructure and

Transport, Darren Chester;

Minister for Indigenous Affairs, Nigel Scullion and Nationals Candidate for New

England, Barnaby Joyce;

Local Government NSW;

Local Government Professionals;

Moree Plains Shire Council;

National Farmers’ Federation;

Goldwind;

Essential Energy;

McLean Care.

Publications

Deepwater Progress Association Newsletter – November 2017;

LG Focus – November 2017.

All of the above reports and press releases were sent by email to each Councillor for their information as they were received.


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RECOMMENDATION

That the information be noted.


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10.2 Minutes of Council Community Committee Meetings for Information

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Sarah Clarke - Records Supervisor ANNEXURES Annexure A Australian Celtic Festival Committee - 1/11/17 Annexure B Community Access Committee - 4/9/17 Annexure C Emmaville Mining Museum Committee - 19/10/17 Annexure D Glencoe Hall Committee - 21/11/17 Annexure E Library Committee - 9/11/17 Annexure F Minerama Committee - 11/10/17 Annexure G Minerama Committee - 8/11/17 Annexure H Saleyards Advisory Committee AGM - 22/11/17 Annexure I Saleyards Management Committee - 22/11/17

ECM INDEXES Subject Index: GOVERNANCE: Committees of Council PURPOSE The minutes listed as annexures above have been received from committees of Council for the information of Council.

RECOMMENDATION



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10.3 Minutes of Non-Council Community Committees for Information

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Sarah Clarke - Records Supervisor ANNEXURES There are no annexures to this report.

ECM INDEXES Subject Index: CORPORATE MANAGEMENT: Meetings - Local Community

Committees PURPOSE The following minutes have been received from community committees for the information of Council:

Sapphire Wind Farm Community Consultative Committee 26/10/17

RECOMMENDATION



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10.4 Minutes of Other Organisations for Information REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Sarah Clarke - Records Supervisor ANNEXURES Annexure A NEGOC Minutes - 24/11/17 Annexure B NEGOC Annexure: Presentation regarding Crown Land Legislation

Reforms Annexure C NEGOC Annexure: Opportunities for a Northern NSW Renewable

Energy Initiative

ECM INDEXES Subject Index: CORPORATE MANAGEMENT: Meetings – Other Organisations PURPOSE The following minutes have been received from other organisations for the information of Council:

Country Mayors Association 3/11/17

Country Mayors Association AGM 3/11/17

New England Group of Councils 24/11/17

Arts North West Board 27/11/17

RECOMMENDATION



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11 REPORTS FROM DELEGATES

11.1 Reports from Delegates REPORT FROM: GENERAL MANAGER’S OFFICE Author: Debbie Duffell - Executive Assistant ANNEXURES There are no annexures to this report.

ECM INDEXES Subject Index: GOVERNANCE: Committees of Council PURPOSE The following meetings were held by Section 355 Community Committees of Council during between 11 November and 10 December 2017:

Name of Committee

Councillor Delegate(s) Date

Glen Innes & District Sports Council Cr Parsons 13/11/17

Australian Standing Stones Management Board Cr Toms, Cr Price 15/11/17

Glen Innes Severn Cemetery Committee Cr Price, Cr Smith 16/11/17

Aboriginal Consultative Committee Cr Toms or Cr Sparks, Cr Newman

27/11/17

Australia Day Committee Cr Parsons 6/12/17

Australian Celtic Festival Committee Cr Price 6/12/17

The following is a list of meetings and functions attended by Councillors between 11 November and 10 December 2017:

Name of Councillor Name of Meeting / Function Date

attended

Cr Toms (Mayor) Remembrance Day Service 11/11/17

Glen Innes Highlands Visitor Association Economic Development Forum

13/11/17

Glen Innes Highlands Rail Trail Working Group Meeting

14/11/17

Hunter New England Health AGM and Community Partnerships Forum (Scone)

16/11/17

Australian Standing Stones Management Board Meeting

22/11/17

Saleyards Advisory Committee Meeting 22/11/17

Ordinary Council Meeting 23/11/17

New England Group of Councils (NEGOC) Meeting at Inverell

24/11/17

Opening of Little Athletics Zone Championships at King George Oval

25/11/17


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Glencoe Community Committee Meeting regarding fencing of the park

25/11/17

Red Cross Christmas Tree Opening 25/11/17

Westpac Rescue Helicopter “Dancing with the Stars” Glen Innes Services Club

25/11/17

Glen Innes TAFE Connected Learning Centre Opening

27/11/17

Significant Development Committee Meeting 27/11/17

Local Traffic Committee Meeting 29/11/17

Community Safety Precinct (CSPC) Meeting at Inverell

29/11/17

Roads Consultative Committee Meeting 30/11/17

Emmaville Central School Senior Presentation Evening at Ben’s Falls

30/11/17

Roads Consultative Committee Road Tour 1/12/17

LG NSW Conference 4-6/12/17

Cr Sparks (Deputy Mayor)

Safe in Our Town Steering Committee Meeting 14/11/17

Business Reference Meeting, RSL 15/11/17

Mental Health Forum, RSL 21/11/17

Safe in Our Town 22/11/17

Glen Innes Saleyards Advisory Committee AGM 22/11/17


Meeting with the National Wind Farm Commissioner at Matheson Church

24/11/17

Wytaliba School Presentation 24/11/17

Aboriginal Consultative Committee/ PAC Meeting 27/11/17

Local Traffic Committee Meeting 29/11/17

Pool Garden Opening at Play Group Centre 30/11/17



LG NSW Conference 4-6/12/17

Sporting Fields Master Plan Workshop 7/12/17

Cr Frendon Councillor Workshop – Economic Development 16/11/17

Glen Innes Saleyards Advisory Committee AGM 22/11/17




Meeting with consultants re Sporting Fields at Glen Innes

6/12/17

Meeting with consultants re Sporting Fields at Emmaville

7/12/17

Cr Price Remembrance Day 11/11/17

Gallery Opening 11/11/17

Glen Innes Highlands Visitor Association Inc. Meeting

13/1/17

Glen Innes Severn Cemetery Committee Meeting 16/11/17

Councillor Workshop – Economic Development 16/11/17


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Agricultural Research Station 17/11/17

Australian Standing Stones Management Board 22/11/17


Glen Innes TAFE Connected Learning Centre Opening

27/11/17



Cr Smith Ordinary Council Meeting 23/11/17



Meeting with consultants re Sporting Fields at Glen Innes

6/12/17


RECOMMENDATION



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12 MATTERS OF AN URGENT NATURE


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13 CLOSED COUNCIL REPORTS

CLOSED COUNCIL To consider Confidential Reports

(Section 10A(2) of The Local Government Act 1993)

Where it is proposed to close part of the Meeting, the Chairperson will allow members of the public to make representations to or at the meeting, before any part of the meeting is closed to the public, as to whether or not that part of the meeting should be closed to the public.

The Chairperson will check with the General Manager whether any written public submissions or representations have been received as to whether or not that part of the meeting should be closed to the public.

The grounds on which part of the Council or Committee meeting may be closed to the public are listed in Section 10A(2) of the Local Government Act 1993 and are as follows:

(a) personnel matters concerning particular individuals other than Councillors, (b) the personal hardship of any resident or ratepayer, (c) information that would, if disclosed, confer a commercial advantage on a person with whom the

council is conducting (or proposes to conduct) business, (d) commercial information of a confidential nature that would, if disclosed:

(i) prejudice the commercial position of the person who supplied it, or (ii) confer a commercial advantage on a competitor of the council, or (iii) reveal a trade secret,

(e) information that would, if disclosed, prejudice the maintenance of law, (f) matters affecting the security of the council, councillors, council staff or council property, (g) advice concerning litigation, or advice that would otherwise be privileged from production in

legal proceedings on the ground of legal professional privilege, (h) during the receipt of information or discussion of information concerning the nature and location

of a place or an item of Aboriginal significance on community land,

(i) alleged contraventions of any code of conduct requirements applicable under section 440.

Section 10A(3) of the Act provides that Council, or a Committee of the Council of which all the members are councillors, may also close to the public so much of its meeting as comprises a motion to close another part of the meeting to the public.

Section 10B(3) of the Act provides that if a meeting is closed during discussion of a motion to close another part of the meeting to the public (as referred to in section 10A(3) of the Act), the consideration of the motion must not include any consideration of the matter or information to be discussed in that other part of the meeting (other than consideration of whether the matter concerned is a matter referred to in section 10A(2) of the Act).

Section 10B(1) of the Act provides that a meeting is not to remain closed to the public during the receipt of information or the discussion of matters referred to in section 10A(2): (a) except for so much of the discussion as is necessary to preserve the relevant confidentiality,

privilege or security, and (b) if the matter concerned is a matter other than a personnel matter concerning particular

individuals, the personal hardship of a resident or ratepayer or a trade secret - unless the Council or committee concerned is satisfied that discussion of the matter in an open meeting would, on balance, be contrary to the public interest.

For the purpose of determining whether the discussion of a matter in an open meeting would be contrary to the public interest section 10B(4) of the Act states it is irrelevant that: (a) a person may interpret or misunderstand the discussion, or (b) the discussion of the matter may:

(i) cause embarrassment to the Council or committee concerned, or to councillors or to employees of the council, or

(ii) cause a loss of confidence in the Council or committee.


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RECOMMENDATION

That Council considers the confidential report(s) listed below in a meeting closed to the public in accordance with Section 10A(2) of the Local Government Act 1993:

Item Report Reason

13.1 Proposed Industrial Development - Lot 1 DP 500396 Dumaresq Street Glen Innes

(d) (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

The following two recommendations will also be put to the Closed Council:

RECOMMENDATION

That Council moves out of Closed Council into Open Council.

RECOMMENDATION

That the Confidential Closed Council Resolutions be recommended for adoption to the Ordinary Meeting of the Whole of Council.

Documents

GLEN INNES SEVERN COUNCIL BUSINESS PAPER · GLEN INNES SEVERN COUNCIL BUSINESS PAPER FOR THE COUNCIL MEETING TO BE HELD ON THURSDAY, 21 DECEMBER 2017 . COMMUNITY CONSULTATION SESSION