UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage1

©UnityConsulting

GettingSettledintheRoomTofacilitatenetworking,we’vearrangedtheroombygeographyandbycongregationsize.Please:

• Findaseatinthesectionthatmatchesbothyourregionandyourcongregationsize.Seethemapbelowandonthescreen.WhatDistrictsbelongineachregion?Seethechartbelow.

• Introduceyourselftoatleastthreeneighborswithyour:o Nameo Congregationo WordthatdescribesyourtriptoGA(Uneventful?Harrowing?Meandering?)

• Wanttokeepintouchafterthetrack?Seepage31torecordpeople’scontactinformation!

WhatDistrictsBelonginEachRegion?

Mid­AmericaincludesDistricts:

• Central‐Midwest• Heartland• PrairieStar

NorthAtlanticincludesDistricts:• Ballou‐Channing• ClaraBarton• MassachusettsBay• NorthernNewEngland

NRGincludesDistricts:• JosephPriestley• MetropolitanNewYork• Ohio‐Meadville• St.Lawrence

SouthlandincludesDistricts:• Florida• Mid‐South• Southwest• ThomasJefferson

WesternincludesDistricts:• MountainDesert• PacificCentral• PacificNorthwest• PacificSouthwest

UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage2

©UnityConsulting

OurCoreQuestionandOurAgendaOurCoreQuestion:HowcangovernanceliberatetheenergyandcreativityofUnitarianUniversalistcongregationstotransformsoulsandblesstheworld?OurAgendaDay1

• ExperienceoftheHoly• What’sinOurNestedBowls?

Values,Mission,ENDS• Who’sAccountableforWhatWork?

AssigningGovernanceLeadership• HowWillIKnowIt’sGoingWell?

IndicatorsofGovernanceExcellence• WhatDoIValueaboutGovernance?• Policy‐BasedGovernance:OverviewandCaseStudies

OurAgendaDay2

• Worship• CaseStudies• Before‐and‐AfterBoardMeetingDemonstration• CollageofVoicesonPolicy‐BasedGovernance• YourGovernanceValuesandPolicy‐BasedGovernance• TransitioningtoPolicy‐BasedGovernance• TheChargetoYou

UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage3

©UnityConsulting

ExperienceoftheHolyReflection

What’syourexperienceoftheholy,atimewhenyoufeltconnectedtosomethinglargerthanyourself,atimewhenyoufeltyourheartandmindexpand?Whendidyourstoryhappen?Whowasthere?Whathappened?Whatmadethisexperienceholyforyou?What’syourpartner’sexperienceoftheholy?Whatvaluesareembeddedinyourstories?Whatqualitiesofyourexperiencearekeytotheexperiencebeingholy?Doesthestoryspeaktoanunderlyingvaluesuchasindependence?Reverence?Empowerment?Authenticity?Wonder?Freedom?Generosity?

UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage4

©UnityConsulting

TheNestedBowls

Values:Whatqualitiesofourreligiouscommunitywillwecarryforwardintoourfuture?Mission:Whatoverarchingdifferenceareweheretomakeandforwhom?Ends:Whatspecific,measurabledifferenceswillwemakeandforwhom?Theflamethatlightsthechalice:Closeconnectiontoyoursourcesofauthorityandaccountability,including,butnotlimitedto,yourmembers.

UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage5

©UnityConsulting

SampleMissionStatementsWhatoverarchingdifferenceareweheretomakeandforwhom?

AllSoulsChurch,UnitarianinWashingtonDCMissionTocreateadiverse,spirit‐growing,justice‐seekingcommunitythattransformsourselvesandourworldintoonegreatfamilyofallsouls.UnitarianUniversalistAssociationMission(GlobalEND)Groundedinourcovenantaltradition,themembercongregationsoftheUnitarianUniversalistAssociationwillinspirepeopletoleadlivesofhumilityandpurpose,connectionandservice,therebytransformingthemselvesandtheworld.UnityChurch—UnitarianMissionThemissionofUnityChurch‐Unitarianistoengagepeopleinafreeandinclusivereligiouscommunitythatencourageslivesofintegrity,serviceandjoy.

UnitarianUniversalistCongregationofAtlantaMission

TheUnitarianUniversalistCongregationofAtlantaisacommunityoffaiththatencouragesandsupportsourindividualspiritualquestsoutofwhichweacttogetherforsocialjustice.

UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage6

©UnityConsulting

SampleENDSStatementsWhatspecific,measurabledifferenceswillwemakeandforwhom?

UnityChurch—UnitarianENDS

• ThepeopleofUnityChurch–Unitarianhaveadeeplymeaningful,transforming,liberalreligiousexperience(within)

• UnityChurch–Unitarianisaradicallyhospitable,spirituallyvitalandsupportivecommunity(among)

• UnityChurch–Unitarianisavisibleleaderandpartner,makingapositiveimpactinourneighborhoodandintheworld(beyond)

UnitarianUniversalistAssociationENDS

• Congregationsunlockthepowerthattransformslives.(within)• CongregationsliveincovenantwithothercongregationsinourAssociation.

(among)• Congregationsmovetowardsustainability,wholenessandreconciliation.(beyond)

AllSoulsChurch,UnitarianinWashingtonDCEndsStatements

1. Churchmembersandtheirfamiliesdiscoverandarticulatethesourceofloveintheirlivesandcultivatetheabilitytoactonthatloveinever‐expandingcircles.

2. AllSoulsisanever‐morediversecongregation,overcomingthebarriersthatdividethehumanfamily.

3. Ourbuildingandourgroundsarewelcoming,comfortable,andaccessibletoallwhoseektheiruseinharmonywithourmission.

4. AllSoulsChurchisacongregationwheremembersgenerouslysharehumanandfinancialresourcestosupportourgrowingmissionandends.

5. AllSoulsChurchisaleaderintheUnitarianUniversalistmovementbywitnessingtoUUvaluesinournation'scapital.

6. TheColumbiaHeights/AdamsMorgan/Mt.PleasantneighborhoodisamorejustandcompassionatecommunitybecauseofAllSouls'propheticleadership.

7. AllSoulsChurchisavibrantandjoyfulcommunityofcommunitieswhereallseekersfindconnection,supportandspiritualgrowthingroupslargeandsmall.

UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage7

©UnityConsulting

What’sYourCongregationintheWorldtoDo?Usethispagetowriteyourreflectionsaboutwhatyourcongregationisintheworldtodo.Whatdifferenceisyourcongregationheretomakeandforwhom?

UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage8

©UnityConsulting

AssigningGovernanceLeadership:TwoTypes

VisionaryLeadership:Lightstheflameofownershipconnectionandfillsthenestedbowls.Representedbythenestedbowlsiconbelow.

ExecutiveLeadership:Makessuretheoutcomesinthenestedbowlsbecomereality.Representedbythechalicephotograph.

________________________________________________

________________________________________________

UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage9

©UnityConsulting

VisionaryLeadershipAsks

• Whatdoesourmembershipcareabout,thinkabout,askabout?• What'satstakenowandinscenariosforthefuture?Whatissuesorrealitiesdoweneedtopreparetoaddress?

• Howareourcorevaluesexpressedinthemission,endsandpoliciesofourcongregation?

• Whatdirectioncouldwego?…Whatdirectionwillwego?…• Whatpriorityandportionofourresourcesshouldwegivetoeachparticularendinourvisionforthefuture?

ExecutiveLeadershipAsks

• Whatprogramsandinitiativeswillenableustomakeourvisionreality?…Howwillourprogramsandinitiativesflowfromtheenergyandcreativityofourmembers?

• WhatdoweneedtochangeaboutourcurrentsituationtoachieveourEnds?

• Whowillberesponsibleforinitiatingandmanagingwhatprograms?...Howwillwemanage,updateandenhanceourresourcestoachieveourEnds?

UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage10

©UnityConsulting

AssigningGovernanceLeadershipYourReflection

Who’sresponsibleforvisionaryleadershipinyourcongregation?Who’sresponsibleforexecutiveleadershipinyourcongregation?What’stherelationshipinyourcongregationbetweenthetwotypesofleadership?Howcleararetherolesandtherelationshipinyourcongregation?

UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage11

©UnityConsulting

SevenIndicatorsofGovernanceExcellence:AssessYourGovernanceHealth

Onascaleof1‐5,assessthestateofeachindicatorinyourcongregation.1=weneverdemonstratethisindicator5=weconsistentlydemonstratethisindicatorTrust.Yourrating:________Howmuchdocongregantsdemonstratethattheytrustyourleaderswillworktowardsthebestinterestsofyourinstitutionasawholeandthattheytrustyourleaderswillusetheirpowerappropriately?Articulation.Yourrating:_________Howwellhaveyournestedbowlsbeenconsidered,articulatedandcommunicated?Howeasilycancongregantsarticulateyoursharedvalues,yourmissionandyourends?CreativeEngagement.Yourrating:_________Howwelldocongregantsfocusonunderstandingissuesandlookingforsolutions?Howcomfortablearecongregantswithinitiatingnewprograms?Howwelldoesthecongregationrespondwithsupportandfuturelearningwheninitiativesdon’tpanout?InvestmentandCommitment.Yourrating:_________HowwillinglydoBoardmembersservelongterms,atleasttwoyearsandusuallythree?HowoftendoyouhavemorepeoplewhowanttobeBoardmembersthanyouhaveslotsavailable?HowoftendoBoardmeetingshavefullattendanceandbeginandendontime?HowconsistentlydoBoardmemberscontinueascongregationalleadersaftertheirBoardtermends?HolisticView.Yourrating:_________HowwelldoBoardmembersconsiderthebestinterestsoftheircongregationasawhole,ratherthanrepresentingthenarrowinterestsofaparticularconstituency?Partnership.Yourrating:_________Howwelldoyoudevelopandsustainpartnershipsofalltypes,includingpartnershipswithotherUUcongregations,otherneighborhoodcongregations,andsocialjusticepartners?OrientationTowardsOutcomes.Yourrating:_________Howconsistentlydoyouassesswhetheryou’regettingtheresultsarticulatedinyournestedbowls?

UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage12

©UnityConsulting

Asyoureviewyourassessmentofyourgovernancehealth,whereareyourstrengths?Howcanyouleveragethesestrengthsandthetopicswe’vecoveredsofar(connectiontotheholy,fillingthenestedbowls,articulatingtheleadershiproles),toenhanceyourgovernancehealth?___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________

UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage13

©UnityConsulting

NinePrinciplesofPolicy­BasedGovernanceforCongregations

Inpolicy‐basedgovernance,congregationBoards:1. Governonbehalfofamoralownershipthatisnotseatedatthetable.

Theprimaryrelationshiptheboardmustestablish,maintain,clarify,andprotectisits relationshipwith its ‘owners,’ keeping in contactwith them, andhearing theirvoices.(JohnCarver,BasicPrinciplesofPolicyGovernance)

2. SpeakasaBoardwithonevoiceornotatall.

3. Governprimarilythroughpolicy.

• Endspolicies• ExecutiveLimitationpolicies• GovernanceProcesspolicies• Board‐ExecutiveRelationshippolicies.

4. DelegateexclusivelytotheExecutiveLeader.

5. DistinguishEndsfromMeans.

Endsanswerthreequestions:1. Whatdifferencedowewanttomake?2. Forwhichpeople?3. Atwhatcostorpriority?

Everythingelseismeans.AnsweringthethreeEndsquestionsistheprimaryworkoftheBoard.

6. ControlMeansthroughExecutiveLimitations.

TheBoard’sbestcontroloveroperationalmeansistolimit,notprescribe.

7. Developpoliciesasnestedsets.Boards:1. Formulatepolicybydeterminingthebroadestvaluesbeforeprogressingtothe

moredetailedlevel.2. Ensurethatthelargepolicycontainsallsmallerrelatedpoliciesinalogical

containmentthatomitsnothing.3. Cautiouslyandintentionallychoosetodealwithsmallerissuesonlyafterthe

broadestpolicyhasbeendetermined.

UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage14

©UnityConsulting

8. MonitorExecutiveperformanceeffectively.

BoardsneedtoevaluateExecutiveperformance:1. AgainsttheExecutiveLeader’sapprovedinterpretationoftheBoard’spolicy

words.2. OnhoweffectivelytheExecutiveLeaderaccomplishestheEndswithout

violatingtheexecutivelimitations.3. Usingdata.

9. CommittoBoarddiscipline.Boardmemberscommittoberesponsiblefor:1. Theworkoftheboard.2. Orientinganddevelopingboardmembers.3. Ensuringtheintegrityoftheboard’sprocessandtheassurancethatboardpolicy

isnotbeingviolated.GovernanceProcesspoliciesarticulatetheseresponsibilities.

UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage15

©UnityConsulting

Policy­BasedGovernanceGlossaryBoard­ExecutiveRelationshipPolicies:Oneofthefourtypesofpoliciestheboardwrites,thesepoliciesclarifyhowtheboarddelegatesauthoritytotheexecutive,andhowitwillevaluateexecutiveperformanceinrelationtotheendsandtheexecutivelimitations.Ends:Oneofthefourtypesofpoliciesthattheboardwrites,endsdefinewhatlong‐term,mission‐relatedresultsaretobeachieved,forwhom,andatwhatcostorpriority.Determiningends,andavoidinginvolvementinmeans,isapivotalboarddutyinpolicygovernancethatfreesboththeboardandtheexecutiveleadertoconcentrateonwhatmattersmost.ExecutiveLimitations:Oneofthefourtypesofpoliciesthattheboardwrites,executivelimitationsdefinewhattheexecutiveleadermayNOTdoastheyworktoaccomplishtheends.Whilethisapproachmayseemnegative,executivelimitationsare,inpractice,veryliberating,astheyallowthestaffthefullestpossiblerangeoftheircreativity.Theycandoanythingtheywanttomaketheendsbecomereality,providedtheydoNOTdothefewthingsspelledoutintheexecutivelimitations.GovernanceProcessPolicies:Oneofthefourtypesofpoliciesthattheboardwrites,boardgovernancepoliciesidentifytheboard’sphilosophy,itsaccountabilityandthespecificsofitsownjob.Linkage:Iftheboard’sprimaryresponsibilityistowritehigh‐levelpoliciesonbehalfofitsmoralownership,theboardneedsawaytoconnectwithitsowners,tohearwhattheyhavetosayandtorepresentthemeffectively.Thisprocessofconnectingandlisteningtotheorganization’smoralownersiscalledlinkage.

UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage16

©UnityConsulting

Means:Actionsneededtoaccomplishtheendsortoprotecttheoperationsthatproducetheends.Noticehowpolicygovernanceintentionallygivestheexecutiveleaderfullresponsibilityfordeterminingwhatmeansthey’llusetoaccomplishtheendsandhowthey’llstaywithintheexecutivelimitations.Thisiswhypolicygovernanceworkssowelltoreleasestaffcreativityandfreesboardtimetofocusonthelong‐rangeplanningissuesthatmattermost.Monitoring:Theprocessesandtoolsboardsusetoevaluateorganizationalperformance.Specifically,theboardusesregularmonitoringtotrackwhethertheexecutiveisaccomplishingtheendsandstayingwithintheexecutivelimitationsandtoevaluatewhethertheboardisfaithfultoitsgovernanceprocesspolicies.“Ifyouhaven’tsaidhowitoughttobe,don’taskhowitis,”isthemonitoringprinciplethatforcesboardstothinkcarefullyaboutwhattheywant,whatmeanstheywon’tacceptingettingit,andthentospellitoutinwrittenpoliciessotheyandtheexecutiveknowwhatwillbeexpectedandmonitored.Monitoringcanbeobtainedthreeways:internalreportsfromtheexecutiveleader,directinspectionbyboardteams,orexternalreportsfromprofessionalexperts.MoralOwnership:Thepeoplenotattheboardtableonwhosebehalftheboardgovernsandtowhomtheboardisaccountable.Determiningwhoyourorganization’sownershipis,whogivestheboardauthorityandaccountability,isn’talwayseasy.Often,you’llhaveownersthataren’tlegalowners.Forthisreason,policy‐basedgovernanceusestheterm“moralownership”toincludeallowners,inbothamoralandalegalsense.Anothertermforthisis“sourcesofaccountabilityandauthority.”Policies:Writtenstatementsthatcompletelyembodytheboard’sbeliefs,commitments,values,andvision.Therearefourpolicycategoriesboardsmustaddress:ends,executivelimitations,boardgovernancestyle,andboard/executiverelationship.StaffAnyperson,whetherpaidorvolunteer,whoisworkingonbehalfofthecongregationtoachieveitsends.

UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage17

©UnityConsulting

CaseStudies

Scenario1AstaffmembercontactstheBoardChairaboutconcernsshehashadabouttheSeniorMinister's"managementstyle".Shestatesthattherestofthefive‐memberstaffteamisalsounhappywiththeSeniorMinister.SherequeststhattheBoardtakeactionagainsttheministerandthattheChairmaintainherconfidentialityinthismatter.Whatisthegoodgovernanceresponsetothisscenario?WhichPolicyGovernanceprinciplesareinvolvedinthiscase?Scenario2TheBoardadoptedPolicyGovernanceayearago,butcontinuedthepositionofBoardTreasurerbecauseofahistoricalproblemwithstaffmismanagementoffunds.Inaddition,theBoardTreasurerisaCPAwhohasalonghistoryofinvolvementwiththeBoardinfundraisingactivities.TheBoardTreasurerservesontheFinanceCommittee,mostlycomprisedofpaidstaffandvolunteers.TheSeniorMinistercomestotheBoardChairwithaconcernabouttheroleoftheBoardTreasurer.ShestatesthatfollowingaFinanceCommitteemeetingtwoweeksago,theBoardTreasurerhadcalledtheDirectorofReligiousEducationalmostdailyaskingforhistoricanddetailedfinancialinformation.TherequestshaveinterferedwiththeREDirector'sabilitytofulfilltheobligationsofhisposition.Whatisthegoodgovernanceresponsetothisscenario?WhichPolicyGovernanceprinciplesareinvolvedinthiscase?

UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage18

©UnityConsulting

TheTransitiontoPolicy­BasedGovernance

Before­and­AfterBoardMeetings:QuestionstoConsiderWhataresomekeydifferencesbetweentheagendaofeachmeeting?WhatquestionsdoBoardmembersaskineachmeeting?WhattopicsdoBoardmembersconsiderineachmeeting?Howdoyoureacttothe“after”Board?

“Before”BoardMeetingAgenda(Note:pickupreportsonsidetableaswegather)ChaliceLighting&OpeningApproveminutesfromlastmonth'smeetingREPORTS

- Treasurer'sReport- DREReport- Minister'sReport- Long‐RangePlanningCommitteeReport- FinanceCommitteeReport- ProgramCouncilReportonCommittees

OLDBUSINESS- Reviewoffacilityrentalpolicyregardingnon‐churchgroups- YellowPagesad‐‐continueordrop?- FacilitiesplansforrepaintingtheReligiousEducationwing

NEWBUSINESS- ApproveComingofAgegroupfundraiserforBostontrip- SelectdatesfortheBoardRetreatandFallServicesAuction

ReadingAdjourn

UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage19

©UnityConsulting

“After”BoardMeetingAgendaGoal:85%ofthetimetocreatethefuturePoliciesguideallourdecisions.Ask:“Whatdoourpoliciessayaboutthis?”Gather7:00‐7:15

- ChaliceLighting&Opening- Guidedcheck‐in

MeetingPreparation7:15‐7:18- Confirmmeetingobjectives&agenda- Meetingassignments:timekeeper,processobserver,AR/AOassessmentobserver

ConsentAgenda7:18‐7:20- Approveminutesoflastmonth'smeeting- ApprovedelegatestoUUAGeneralAssembly- Approvenewauthorizedsignatoriesforinvestmentaccount

ReviewthePast(MonitoringReports)7:20‐7:50- EndsPolicyI.B.2‐"Among"- LimitationsPolicyII.C.5‐FinancialConditionsandActivities,Revenue&Expenses- GovernanceProcessPolicyIII.A‐BoardGoverningStyle

CreatetheFuture7:50‐8:45- FutureFocusTopic:"OurTown2020‐‐TheFaithCommunityPerspective"- LinkageplansaroundFutureFocusTopicforQ32009

MeetingSummary:DecisionsReview,ActionItems&Assignments8:45‐8:50MeetingEvaluation:ProcessObservationandAR/AOObservation&Assessment8:50‐8:57Closing8:57Adjourn9:00NextMeeting:Wed.July15at7:00Allreports&materialsforJulyBoardPacketduetoSecretarybyMondayJuly6JulyBoardPacketwillbepostedtotheBoardsiteonJuly8

UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage20

©UnityConsulting

UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage21

©UnityConsulting

UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage22

©UnityConsulting

UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage23

©UnityConsulting

UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage24

©UnityConsulting

UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage25

©UnityConsulting

LinkstoCongregationPolicyMonitoringSchedulesUUCongregationofAtlantahttp://www.uuca.org/us/governance/board‐of‐trustees/monitoring‐reportsClickonMeasuringProgressUniversityUnitarianChurchofSeattlehttp://www.uuchurch.org/our‐church/administration/governanceClickonMonitoringorthepolicymonitoringschedulehttp://www.uuchurch.org/files/Policy_Monitoring_Schedule_v2.pdfFirstUUChurchAnnArbor,MIhttp://www.uuaa.org/about‐us/our‐congregation/how‐we‐govern/195‐governing‐policiesSeeMonitoringandReportingScheduleatendofdocumentunderPolicy4.4JosephPriestlyDistrictoftheUUAhttp://www.jpduua.org/pages/jpd‐board.phpClickonConsolidatedPoliciesnearthebottomofthepageandseeMonitoringScheduleonPage5ofthepolicydocument.

UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage26

©UnityConsulting

AssessYourCongregation’sReadinessforaTransitiontoPolicy­BasedGovernance

Thinkingyourcongregationcouldbenefitfromatransitiontopolicy‐basedgovernance?Makesureyousetyourselfupforsuccess!Considerthischecklistofstrengthscongregationsleveragetosupportthetransition.What’sonyoursidealready?Whatstrengthscanyoudevelop?Strengths Yes,We

HaveItWeCanDevelopIt

ChampionsYouhaveatleastoneandpreferablythreeormoreleaders(layand/orminister/staff)whocanchampionthepolicy‐basedgovernancesystem,workwithcongregants’fearsandconcerns,andguidethecongregationandboardthroughthefirst3‐5yearsofthetransitionprocess.

VisionaryLeadershipYourcongregationhasgivenyourboardresponsibilitytofillthenestedbowlsofvalues,missionandEnds.Youhaveaprocesstorecruitthevisionaryleadersyouneedtoserveyourboard,leaderswhoarecomfortablewithchangeinthebestinterestsofthecongregation.

ExecutiveLeadershipYourcongregationhasleaders,eithertheminister(s)and/orlaystaff,withtheskillstoeffectivelyprovideexecutiveleadership.

SharedMinistryYourcongregationsupportsastrongcultureofsharedministry.

HealthyConflictLevelYourcongregationhandlesconflictopenlyandeffectivelyandisn’tfacinganydivisivedifferencesofopinion.

HealthyTrustLevelCongregantstrustyourleaderstousepowerappropriately.

FinancialStabilityandStewardshipYourcongregation’sfinancialstabilityandstewardshipwon’tposeabarriertomovingforward.Whileyoudon’tneedallissuesresolved,youdoneedtoconsiderwhetheryourissuesposeabarriertomovingforward.

NEXTPAGEtoanalyzeyourcongregation’sstrengths

UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage27

©UnityConsulting

AnalyzeYourStrengthsYourcongregationwillneedallthesestrengthstotransitioneffectivelytopolicy‐basedgovernance.Mostcongregationsdon’tstartwithalloftheminplace,butinsteadleveragethestrengthstheydohavetodeveloptheonestheydon’t.

1. Whathasthisassessmenttoldyouabouthowreadyyourcongregationisforthetransition?

2. Ifyou’renotquitereadyyet,howmightyourcongregationleverageitsstrengthstodevelopthefundamentalstobecomeready?Usethisspacetowriteyournextthreestepsandtheresourcesyou’lltaptohelp:

UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage28

©UnityConsulting

SoWhat?NowWhat?Whatkeyinsightsfromthistrackdoyouwanttotakebacktoyourcongregation?Howcouldtheseinsightsenhanceyourcongregation’seffectiveness?Whatnextstepswillyoutakewithyourcongregationtorealizethebenefitsyouanticipate?Followupwith: _____________________________________________________On: __________________________ ContactInfo: ________________________________________________________________________________________

UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage29

©UnityConsulting

ResourcesforFurtherStudy

PolicyGovernanceResourcesBoardsThatMakeaDifference:ANewDesignforLeadershipinNonprofitandPublicOrganizationsbyJohnCarver(Jossey‐Bass,3rdedition,2006)

Thisbookisthe"flagship"explanationofthePolicyGovernancemodelasitrelatestononprofitandgovernmentalboards.Itisthesinglemostinclusivetextonthemodel.

ReinventingYourBoard:AStep­By­StepGuidetoImplementingPolicyGovernancebyJohnCarverandMiriamMayhewCarver.(Jossey‐Bass,2ndedition,2006)

Thishands‐onguideisa"howtodoit"textmeanttohelpboardsortheirconsultantswiththepracticalissuesofimplementation.

ThePolicyGovernanceFieldbook:PracticalLessons,Tips,andToolsfromtheExperienceofReal­WorldBoardsCarolineOliver(ed.),MikeConduff,SusanEdsall,CarolGabanna,RandeeLoucks,DenisePaszkiewicz,CatherineRaso,andLindaStier(Jossey‐Bass,1999)..

ThisbookdetailstheexperienceofelevendiverseorganizationsintheU.S.andCanadainimplementingthePolicyGovernancemodel.Theauthors(allPolicyGovernanceAcademygraduates)applytheirproficiencyintheoryandapplicationtomakethisaskillfulcollectionofcasestudies.

TheBoardMember’sPlaybook:UsingPolicyGovernancetoSolveProblems,MakeDecisions,andBuildAStrongerBoardbyMiriamCarverandBillCharney(Jossey‐Bass,2004)

AplaybookforboardstopracticePolicyGovernanceandhonetheirskills.Includedarefiftydifferentrehearsalscenarios,practicesheets,answers,andaCD‐rom.

InternetResources

http://unityunitarian.org/UnityConsulting.htm.

Theserviceslinkonthispagemapsoutthecongregationalpolicygovernancetransitionprocessandcontainslinkstoapolicygovernanceglossaryofterms.

http://www.carvergovernance.com/

WebsiteforJohnCarver,Ph.D.JohnCarver'sPolicyGovernance®model.PolicyGovernance­L

AUUAemaillistdedicatedtothediscussionofthePolicyGovernancemodelofboardgovernanceinUUcongregations,itsimplementation,variations,andchallenges.Thislistisforanyoneincludingordainedministers,layleaders,and

UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage30

©UnityConsulting

membersofallsizesandshapesofUUcongregationswithaninterestinPolicyGovernance.Listco‐managersareGretchenDorn,gdorn@isd.netandMargeKeip,interimtwo@aol.comToSUBSCRIBEsendthefollowingcommandinthefirstlineofthemessagetolistproc@uua.org(Youcanleavethesubjectlineblank,aslistprocwillignoreit.)

subscribePolicyGovernance‐LYourFirstNameYourLastNamehttp://uuism.net/uuwiki/index.php?title=Articles_about_policy_based_governance

Containsawealthofmaterialsonpolicy‐basedgovernanceUUshavefounduseful.http://www.uua.org/events/generalassembly/uuuniversity/2009/128052.shtml

TheGovernanceTrackpageattheUUAwebsite.We'llposttrackmaterialshereafterGA.

GeneralCongregationalHealthandGovernance

HolyConversations:StrategicPlanningasaSpiritualPracticeforCongregationsbyGilRendleandAliceMann(AlbanInstitute,2003)

Ideas,pathways,processesandtoolstotakeplanningfromatechnicalprocesstoa"holyconversation"thatanswersthreecriticalquestions:Whoarewe?WhathasGodcalledustodoorbe?Whoisourneighbor?

LeadingChangeintheCongregation:Spiritual&OrganizationalToolsforLeadersbyGilbertR.Rendle(AlbanInstitute,1997)

Providestheoryandresearch,alongwithpracticaldiagnosticmodelsandtools,tohelpleadersleadchangeinaspiritualandhealthyway.

GovernanceasLeadership:ReframingtheWorkofNonprofitBoardsbyRichardChait,WilliamRyanandBarbaraTaylor(BoardSource,2005).

Inthisbooktheauthorsreframegovernanceworkintothreeprimarymodes:fiduciary,strategicandgenerative,thattogetherenableeffectivetrusteeshipandinvitetrusteestothinkandgovernlikeleadersratherthanasmanagers.

GovernanceandMinistry:RethinkingBoardLeadershipbyDanHotchkiss(AlbanInstitute2009)

Offerscongregationalleadersaroadmapandtoolsforchangingthewayboardsandclergyworktogethertoleadcongregations.Hotchkissdemonstratesthattherightgovernancemodelistheonethatbestenablesacongregationtofulfillitsmission‐‐toachieveboththeoutwardresultsandtheinwardqualityoflifetowhichitiscalled.

UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage31

©UnityConsulting

KeepinTouch!Don’tdothisgovernanceworkalone!Recordcontactinformationforthepeopleyoumeet,includingwhenandhowyou’llnextconnect.Name ________________________________________________________________________________________________ Congregation________________________________________________________________________________________ Phone________________________________________________________________________________________________ Email ________________________________________________________________________________________________ OurNextConnection ______________________________________________________________________________ Name ________________________________________________________________________________________________ Congregation________________________________________________________________________________________ Phone________________________________________________________________________________________________ Email ________________________________________________________________________________________________ OurNextConnection ______________________________________________________________________________

Name ________________________________________________________________________________________________ Congregation________________________________________________________________________________________ Phone________________________________________________________________________________________________ Email ________________________________________________________________________________________________ OurNextConnection ______________________________________________________________________________

UUUniversityGovernanceTrackJune25and26,2009ParticipantBookletPage32

©UnityConsulting

Questions

Havemorequestionsaboutyourcongregation’sspecificsituation?CometalkwithusattheUUACongregationalServicesandDistrictServicesbooth#431:FridayJune26from2:00p.m.until6:00p.m.SaturdayJune27fromnoonuntil1:00p.m.SundayJune28fromnoonuntil1:00p.m.Usetheindexcardsandthepost‐itsattheendoftherowstosubmitquestionsduringthetrackortopostquestionsonthe“Questions”flipforyourregion.