Slides from a productivity workshop from the Woodrow Wilson National Teaching Fellowship Foundation's 2014 Convening Event. This presentation focused on how to use horizontal planning, systems, goals, and decision-making skills to set your school year up for success and integrate your work and personal lives as an early or mid-career teacher.
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1. Getting Things Done: The Teacher Edition Woodrow Wilson
National Teaching Fellowship Foundation
2. The Opportunities Project is a mission-driven talent
development, career coaching and recruitment consulting company.
Over the last two years, we have helped over 1,000 individuals get
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3. Tracy Brisson is the Founder and CEO of The Opportunities
Project, a national talent development, coaching and recruitment
consulting agency. She is a former Director of Teacher Recruitment
for all of New York Citys public schools. Over her career, Tracy
has reviewed 20,000+ educator resumes and hired thousands of
applicants into teaching positions. Tracy is available to talk
about topics related to the teacher workforce, educational
recruitment, school or district hiring policies, and teacher career
management, among other topics. Author Tracy Brisson is a
recognized career and recruitment expert with in-depth knowledge of
the education industry.
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7. Agenda Horizontal and planning Task management and focus
Importance of goals for a productive and balanced life Making
decisions
8. You can do anything, but not everything. David Allen
9. HORIZONTAL PLANNING, TOP TO BOTTOM
10. I want X but Y! 1. Waiting for the perfect circumstances 2.
Im not that person! 3. Lacking resources
11. Waiting for the perfect circumstances I want to pursue a
teacher leadership experience, but I dont have enough years on the
job.
12. Im not that person I really want to speak at a conference,
but no one will be interested in what I have to say.
13. Lacking resources I want to get in shape, but I dont have
enough time to go to the gym four times per week.
14. Solution: Horizontal Planning David Allen Stephen Covey
50,000 feet to Runway Life Mission Five Year Plan/ End in Mind 1-2
Year Goals Current Projects Runway Life Mission The End in Mind The
Quadrants (Important and Urgent)
15. Top Down Planning Down
16. David Allens Horizons of Focus Horizon Questions 50,000
Feet: Life Mission What contribution do you want to make to your
family, organization, community, the planet? What are your no
matter what... qualities for your life? 40,000 Feet: 3-5 Year
Vision and Intentions What is your 3 to 5+ year vision and
strategy, personally & professionally? 30,000 Feet: 1-3 Year
SMART Goals What are your 1 to 2 year goals and objectives,
personally &
17. Examples Horizon Questions 50,000 Feet: Life Mission I want
to change how we work with immigrant children in education. 40,000
Feet: 3-5 Year Vision and Intentions I want to work abroad in a
Spanish- speaking under resourced community in need. 30,000 Feet:
1-3 Year SMART Goals I will earn bilingual certification within 18
months. How are your horizons aligned?
18. What is Bottom Up Planning? You cant really define the
right action until you know the outcome, and your outcome is
disconnected from the reality if youre not clear about what you
need to do physically to make it happen.- David Allen Horizon
20,000 Feet: Areas of Responsibilities 10,000 Feet: Projects
Runway: To Do List
19. Collecting and Meaning Quadrant One: Urgent and Important
Quadrant Two: Important and Not Urgent Overall Focus Quadrant
Three: Urgent and Not Important Quadrant Four: Not Urgent and Not
Important Parking space (Someday/Maybe) Why are you doing these
things? What leads you toward fulfillment or economic
satisfaction?
20. Achieving Goals and Milestones 1. Creating path from
deadline 2. Making adjustments 3. Scheduling a regular review 4.
Outsourcing?
21. TASK AND TIME MANAGEMENT
22. Rules of Good Productivity Systems and Tools You can
capture, prioritize, & filter It is portable It is easily
searched, yet everything has a place You do not need to spend
energy on duplicating efforts You can track progress and be
reminded of tasks
23. Essential Task and Time Management Tools Systems Tools
Collection- Digital Evernote Collection- Paper Bins, folders,
boards, notebooks Email SaneBox, tags, 2 minute rule Task
Management Remember the Milk, Gqueues Calendar Google Calendar,
Sunrise
24. What are your favorite productivity tools as a
teacher?
25. GOALS: A BETTER LIFE
26. The Art of Making Things Happen Inspiration Creativity
Independence
27. The Science of Making Things Happen Planning Specificity
Metrics
28. The Anatomy of a Goal The Art Why? The Science How?
What?
29. SMARTER GOALS Specific Measurable Attainable Relevant
Timebound Evaluate Revise
30. I want to get in shape. How can we make this SMARTER?
31. What is Your SMARTER Professional Goal? What is Your
SMARTER Personal Goal?
32. Resources: Wheel of Life Finances Spirituality Health
Relationships Work What can you borrow from to meet your goals and
then replenish?
33. Case Study: Shonda Rhimes As a very successful woman, a
single mother of three, who constantly gets asked the question How
do you do it all? For once I am going to answer that question with
100% honesty here for you now. Shonda, how do you do it all? The
answer is this: I dont. Whenever you see me somewhere succeeding in
one area of my life, that almost certainly means that I am failing
in another area of my life. Dartmouth Commencement Speech,
2014
34. If I am killing it on a Scandal script for work, Im
probably missing bath and story time at home. If I am at home
sewing my kids Halloween costumes, I am probably blowing off a
script I was supposed to rewrite. If Im accepting a prestigious
award, Im missing my babys first swim lesson. If I am at my
daughters debut in her school musical, I am missing Sandra Ohs last
scene ever being filmed at Greys Anatomy. Whenever you see me
somewhere succeeding in one area of my life, that almost certainly
means that I am failing in another area of my life.
35. 6 Steps for Managing Obstacles 1. Accept there will be
obstacles 2. Have the conversation 3. Maintain a community 4.
Letting things go 5. The task vs. the ego 6. Fight vs. flight and
creating safety
36. MAKING DECISIONS
37. Making Decisions: Heath Brother Way 1. Expand your options.
2. Consider opportunity cost. 1. Run the vanishing options test. 2.
Multitrack think AND not OR. 3. Toggle between the promotion and
prevention mindsets. 4. Find someone who has solved your problem.
5. Try laddering.
38. Tracys COACHING Formula for Decision Making
39. Real Facts and Information Time Alignment Your Emotions
Your Emotions: What does my gut and heart say? Do I want to do this
and how much? What emotions are real and authentic and which ones
are fake lizard-brain ones? Why do I want this so bad? Real Facts
and Information: What is reality? Am I making stuff up in my head
about this? What have other people who had similar goals done
before me and how did it turn out for them? Am I using the process
of collecting information and data as a way to put off a decision?
Time Alignment: Have I made real projections for how long something
is going to take? Have I thought about what I want in the future as
well as right now? *
40. Wrap-Up: Next Actions 1. Getting straight on your horizons
2. Select and refine a productivity system 3. Make some SMART goals
4. Prepare to make decisions
41. Contact Information Website:
http://confessionsofateacherrecruiter.com Download our free toolkit
featuring teacher resume samples 5 Steps for Constructing Amazing
Resume Bullets Email: info [at] oppsproject.com Phone: (347)
987-1490 http://twitter.com/teacherrecruitr
http://facebook.com/confessionsofateacherrecruiter
http://linkedin.com/in/tlbrisson Tracy Brisson Author, Career
Coach, Recruitment Consultant Founder of The Opportunities
Project