General - Peterborough Council for Voluntary Service · Web view3 Lincoln Court, Lincoln Road, Peterborough, PE1 2RP We would like to thank you for your interest in this position

Peterborough CVS

3 Lincoln CourtLincoln RoadPeterborough

PE1 2RP

t: 01733 342683w: www.pcvs.co.uk

December 2016

RE: Vacancy - Employability Project Performance Manager

Dear Applicant,

Thank you for your interest in our Employability Project Performance Managers vacancy. Our recruitment pack consists of the following documents:

Covering Letter Vacancy Advertisement Job Description & Person Specification Application Form Equal Opportunities Monitoring Form

The closing date to apply for this vacancy is December 20th 2016 and you should return your application form to [email protected] or post to us marked ‘Private & Confidential’ to:

Michele MatthewsPeterborough CVS3 Lincoln Court, Lincoln Road, Peterborough, PE1 2RP

We would like to thank you for your interest in this position. If you are unsuccessful with your application, we will be unable to provide individual feedback at this stage. Peterborough CVS is an Equal Opportunities employer.

If you wish to have an informal chat about the position or to find out further information before applying, please contact [email protected] or on 01733 342683

Yours Sincerely

Michele Matthews Employability Programme Manager

BBO Project Performance Manager Application Pack - November 2016 Page 1

Role: Employability Project Performance ManagerSalary: £25,500 - £27,000 per annum (based on 37hrs per week FTE - salary will be pro rata based on actual hours worked) Hours: Up to 37 hours per week

Following the £1m award to tackle social exclusion across the Greater Cambridgeshire and Peterborough Local Enterprise Partnership Region, Peterborough CVS are recruiting a Project Performance Manager to support the Employability Programme on behalf of Peterborough Plus VCSE Consortium.

Peterborough Plus, a partnership of over 40 voluntary and community organisations, will be delivering a programme of support called ’eMploY-ABILITY’ to support a significant number of those furthest from the labour market back into work by offering innovative, personalised support with a tailored package of barrier busting interventions, designed and commissioned with participants

We are looking for an experienced, proactive Project Performance Manager to manage the performance of partners against SLAs, supply chain management and monitor expenditure claims and evidence to ensure programme eligibility requirements are met and to co-ordinate day-day operations across programme team.

The post holder will need to demonstrate experience of dealing with significant projects and have an extensive understanding of measurement, monitoring & evidencing performance and outcomes data, ideally gained by managing a Lottery and/or European Funding programme.

The programme is set to go live in January 2017, so we are keen for a Project Performance Manager to join us and be part of this exciting & innovative programme from the outset.

For further details and to download an application pack, please go to: www.pcvs.co.uk or contact Michele Matthews to request an application on: 01733 342683 or email: [email protected].

Applications should be submitted by: 20/12/16.

Interviews will be held on: 22/12/16 December 2016.

Role subject to funding.

Peterborough Council for Voluntary Service (PCVS) is a registered charity - Charity Number 299823


Job Description

Job title: Employability Project Performance Manager

(Building Better Opportunities)

Contract: Fixed term until 31/12/18 (reviewed in line with funding in November 2018)This post is funded by the Big Lottery Fund and European Social Fund

Salary: £25,500 - £27,000 per annum (based on 37hrs per week FTE - salary will be pro rata based

Hours of work: Up to 37 hours per week

Reporting to: Employability Programme Manager

Job purposeThe role will hold responsibility for all aspects of performance management across the programme, internally and externally; collecting, monitoring and reporting against all key criteria, targets, outcomes and KPIs on the Employability Programme. Ensuring that all Big Lottery/ESF criteria, processes, and standards are met and ultimately ALL claims against funding received are successful.

Managing the processes for procurement & supply of ‘barrier busting/spot purchase’ services ‘for participant interventions’

The Project Performance Manager will play a pivotal role and be a key contact for partners, in connection with achieving performance across the programme - ensuring that all partner organisations perform in line with the programme objectives and SLA requirements, working to achieve targets & the best outcomes for participants.

Main dutiesResponsible for managing and reporting on the performance of the Employability

Programme working with partners so that we as a lead organisation and our partners:

1. deliver the outputs, results and outcomes in the project proposal - on time, within budget and to agreed standards

2. contribute to the quarterly reports for the Big Lottery Fund - ensuring Employability

partners adhere to the completion of reporting within guidelines and on time.

3. monitor programme performance to ensure it meets the funders’ requirements across ALL aspects including around sustainable development, equalities, publicity, and eligibility


4. contributing to resources and guidance ongoing

5. maintaining and building relations across the delivery network, key organisations

and the community

Main areas of responsibility Key contact for programme in relation to ‘performance’ standards, processes,

criteria and compliance

Provide partner support in respect of eligibility verification - working to agreed

standards, to ensure that all queries are resolved swiftly and only ‘eligible’

participants proceed with funded support via the programme.

Manage and monitor the performance of partners against SLAs, including

expenditure claims and evidence to ensure programme eligibility requirements are

met and claims are successful

Report on all aspects of ‘non delivery’ across programme, working within identified

frameworks and policies. Recording, taking action and implementing change where

needed.

Ensure all aspects of programme are working with ‘current/valid’ forms, resources

and with correct guidance/compliance measures. Review, update and inform across

programme. Ensuring all controlled documents are registered for quality &

compliance purposes.

Manage, develop, deliver and audit the ‘procurement processes in relation to ‘spot

purchase and barrier busting’ interventions and general procurement on behalf of

the programme. Adhering to the procurement standards required by the programme

funders.

Collect, collate & prepare data, information and evidence for partner meetings,

claims, funder reviews and stakeholder events.

Schedule & prepare agenda and data for governance forums – ensuring that

frequency, representations and outputs meet with governance guidelines agreed in

the programme delivery.

Data & Systems: ensure all aspects of the programme are adhering to immediate

and future data haring & storage guidelines, identified, in relation to Peterborough

Plus membership and programme partner requirements.

Ensure that programme partners maintain and a hold the correct credentials to


engage as Peterborough Plus members and as programme partners. Requesting

evidence where required.

Provide input in relation to programme performance on behalf of Peterborough Plus.

Manage the purchase order and invoice process to ensure internal and external partners payments are made within agreed timescales.

Monitor & report compliance with delivery & governance plan across the delivery network

Monitor & report on quality assurance framework is implemented, including undertaking quality assurance checks and audits around sustainable development, equalities, publicity and eligibility. This will be achieved with support and input from the Quality & Compliance Officer.

co-ordinate day-day operations across programme team

Other Contribute to the wider learning of the Building Better Opportunities Programme by

sharing learning across the Peterborough Plus BBO team and with other projects in the Greater Cambridge Greater Peterborough Local Enterprise Partnership (GCGP LEP) area through network meetings

General To attend team meetings, training courses and conferences as required, including

monthly ‘Partner’ reviews as required.

To carry out any other duties in accordance with the nature and scale of the post as may be required from time to time

To comply with the Peterborough CVS & Peterborough Plus Health and Safety Policy and contribute to good health and safety practice.

To comply with the Peterborough CVS & Peterborough Plus Equality and Diversity Policy Statement, actively seeking opportunities to recognise the value of diversity and ensure equality of opportunity in services delivered

To comply with all aspects of the Peterborough CVS and Peterborough Plus Code of Conduct and behaviours.

To actively demonstrate a customer focused approach in all dealings with the public, employees and external agencies

Use ICT systems proficiently and in accordance with standards set down for the role ensuring that Charity Log is updated accurately and regularly


Be part of the Peterborough CVS team and contribute to the development and success of the organisation

To adhere to Peterborough CVS policies and procedures and support the quality standards required of ISO 9001 accreditation

Any other tasks and duties commensurate with this role and salary level

As the needs of the organisation change rapidly, this role will change accordingly; therefore this document should be viewed as guidelines which are subject to change.


Person specificationEssential Desirable

Qualifications Educated to a degree level or equivalent experience/qualifications

Experience1. Experience of managing projects with

multiple partners and delivering them to desired outcomes and within quality, time and costs.

2. Experience of managing projects funded by the European Social Fund.

3. Experience of delivering projects which engage with hard to reach groups.

4. Experience of using Windows packages (Microsoft Word and Excel, Outlook) and reporting functions of Management Information Systems.

E

E

D

D

Knowledge1. Knowledge of working definitions of Social

Inclusion, financial capability, digital inclusion and employability; and the inter-relationships between them.

2. Knowledge of and contacts across local organisations and bodies, including local enterprise, partnerships, voluntary, community and social enterprise

3. Understanding of the challenges facing people as a result of Welfare Reforms.

4. Knowledge and working experience of procurement/purchasing frameworks, procedures and standards

E

D

D

D

Skills


1. Ability to organise own workload and prioritise it.

2. Ability to establish relationships quickly and build good working relationships with colleagues, partners and stakeholders.

3. Experience of managing performance and reporting on substantial grants/funds/budgets.

4. Experience of managing projects with multiple partners.

5. Ability to plan ahead effectively and detect potential problems which might affect those plans.

6. Ability to analyse and interpret a range of data, incl. numerical data.

7. Ability to manage performance of others

8. Ability to write concise reports setting out options and recommendations.

9. Ability to make effective presentations to groups. And/or facilitate meeting and training sessions

E

E

E

E

E

E

D

D

D

Special requirements Full driving license and access to a

vehicle, insured for business use

Location: Peterborough - with frequent travel across programme area (Norfolk & Cambridgeshire) and elsewhere as required

Some out of hours working may be required (evenings/weekends) in order to support the programme

E

E

E


Application for employmentPeterborough Council for Voluntary Service

Please complete this document either in typed print or in your own handwriting by printing clearly in black ink.

Please send this completed form to us by post or email to the person identified in the advertisement. All applications must reach us by the date and time specified in the advertisement.

The information you provide will be used fairly and will be seen only by those who need to see it as part of the recruitment process. A criminal record will not necessarily bar you from the advertised position. This will depend on the nature of the position and the circumstances and background of your offences. However, failure to reveal this information could lead to the withdrawal of an offer of employment.

Surname Forenames

Address Home

Mobile

Email

Please note, to enable us to comply with our obligations under the Immigration, Asylum and Nationality Act 2006, you will be asked to provide written proof of your right to work in the United Kingdom, before any job offer is made to you. You will be given details of the original document or documents which are required at the appropriate time.

Do you have a full current driving licence?

Please answer only if driving is a criteria of the roleYES/NO

Is it free of endorsements? YES/NO (If NO, give details):

Have you ever been convicted of a criminal offence, other than a spent conviction under the Rehabilitation of Offenders Act 1974? YES/NO

Have you previously worked for us?

YES/NO. If yes, when and in what capacity?

Have you a contact or are you related to any person in the employ of or volunteering for PCVS? If so, please give details.


Employment history

Position applied for Pay expected £ per

If offered this position, will you continue to work in any other capacity?

YES/NO (If yes, please give details)

If your application is for part time employment, please state days/hours preferred.

On what date would you be available to commence this employment?

Education and professional development

Educational and professional qualificationsPlease note you may be asked to provide evidence of qualifications.

Please list examinations taken, grades achieved and examining board:

Professional and personal development

Please give details of non-accredited courses and training you have completed with dates:


Employment history

Present/last employer: Date of employment:

From To

Address:

Position held:

Final salary:

Describe the work undertaken:

List key achievements:

Reason for leaving:

Please give details of your two previous employers, most recent first.

Employer: Date of employment:

From To

Address:


Position held:

Final salary



Reason for leaving:

Employer: Date of employment:

From To

Address:

Position held:

Final salary:



Reason for leaving:

Volunteer experience

Please provide details of any volunteering experience you have had, including the organisation or group, dates and the role you undertook:


References

Please give details of two referees (one of whom should be your present/last employer and not relatives). Contact will only be made with your authority.

Name Name

Position Position

Address Address

Telephone Telephone

Email EmailSkills, knowledge and experience

Please provide details of your skills, knowledge and experience that demonstrate how you meet the requirements of the role and person specification. Please give evidence or examples for each criteria. You may attach additional A4 pages if you need more space to provide your response.

Skills, knowledge and experience continued …..


Please use this space to give any other information you feel is necessary to support your application including your reasons for applying to PCVS.


If your application is successful, you may be asked to consent to PCVS verifying the information you have given in this form.

Sign and date the declarations and authorisation below:I declare that the information given by me, to the best of my knowledge, is true and complete.

I acknowledge that dishonesty or the giving of incorrect information on purpose may render this application and any subsequent employment invalid and subject to summary termination.

In accordance with the Data Protection Act 1998, I hereby authorise PCVS to process the information contained in this application form for recruitment and selection purposes.

Name

Date

SignedIf submitting by email you will be asked to sign this application in person if you are invited to interview

Registered Office: 3 Lincoln Court, Lincoln Road, Peterborough, PE1 2RPTel: (01733) 342683 / 311016 Fax: (01733) 559057Website: www.pcvs.co.uk Email: [email protected]

Chief Executive Officer: Leonie McCarthy MBE Company Limited by GuaranteeRegistered Charity No. 299823 Registered in England No. 2119687


EQUAL OPPORTUNITY MONITORING FORM

Please you ensure that you return this form alongside your application to:[email protected] or posted to us marked Private and Confidential to our address as follows:

Michele MatthewsPeterborough Council for Voluntary Services 3 Lincoln Court, Lincoln Road, Peterborough, PE1 2RP

Peterborough Council for Voluntary Services aims to be an equal opportunities employer. We are committed to the active promotion of equal opportunities, both in the provision of services and as an employer.

THIS FORM IS CONFIDENTIAL AND WILL NOT BE SEEN BY THE SELECION PANEL. However, it forms an integral part of the application form and must be completed in full and accurately. The information will be used only to help us monitor our equal opportunity policy in our recruitment and selection procedures.

Post Applied for:-

ETHNIC GROUP

White Asian or Asian BritishEnglish IndianScottish PakistaniWelsh BangladeshiIrish ChineseAny other white background Any other Asian

Background

Mixed Black or Black BritishWhite and Black Caribbean CaribbeanWhite and Black African AfricanWhite and Asian Any other Black/African/Any other white background Caribbean background

SEXUAL ORIENTATION AGE RANGEHeterosexual Under 25Bisexual 25-34Gay man 35-49Gay woman 50-65Other Over 65Prefer not to say


GENDER DO YOU CONSIDER YOURSELF TO HAVE A DISABILITY?

Male YesFemale NoTrans

WHAT IS YOUR RELIGION OR BELIEF

WHAT IS YOUR CURRENT WORKING PATTERN

No religion Full-timeBuddhist Part-timeChristian Prefer not to sayHinduJewishMuslimSikhAny other religionPrefer not to say

DO YOU HAVE CARING RESPONSIBILITIES?IF YES PLEASE TICK ALL THAT APPLYNonePrimary carer of a child/children(under 18)Primary carer of disabledchild/childrenPrimary carer of disabled adult (18+)Primary carer of older person (65+)Secondary carerPrefer not to say

WHERE DID YOU SEE THIS VACANCY ADVERTISED?

By completing this form you have helped us better understand how we, as an employer, ensure equality of opportunity for all.

Thank you for completing this form


Documents

General - Peterborough Council for Voluntary Service · Web view3 Lincoln Court, Lincoln Road, Peterborough, PE1 2RP We would like to thank you for your interest in this position