Galpro (Dry Linings) · PDF fileGalpro (Dry Linings) Limited HEALTH AND SAFETY POLICY & PROCEDURES MANUAL 17a Wealden Place ... Web:

Galpro (Dry Linings) Limited

HEALTH AND SAFETY POLICY & PROCEDURES MANUAL

17a Wealden Place Bradbourne Vale Road

Sevenoaks Kent

TN13 3QQ

Tel: 01732 465502 Fax: 01732 465504

October 2013

Prepared with the assistance of:

Safety Services Direct Ltd

Danver Court Clovelly Road Industrial Estate

Bideford Devon EX39 3HN

Tel: 01237 477931

Email: [email protected] Web: www.SafetyServicesDirect.com

afety SS

ervices Direct.com

Galpro (Dry Linings) Limited Tel: 01732 465502

17a Wealden Place, Bradbourne Vale Road, Sevenoaks, Kent TN13 3QQ Fax: 01732 465504

Health & Safety Policy (Rev I)

October 2013

Page 2 of 56

Galpro (Dry Linings) Limited

HEALTH & SAFETY POLICY & PROCEDURES MANUAL

RECORD OF AMENDMENTS

Date Issue Amended By Comments/Details

November 2003 First Issue

14th January 2005 A M.E.L. (Health and Safety) Consultants Ltd

Legislation and section updates and alterations to responsibilities.

10th February 2006 B Safety Services Direct Ltd General review and policy update

30th January 2007 C Safety Services Direct Ltd Annual review and policy update

6th February 2008 D Safety Services Direct Ltd Annual review and policy update

4th November 2008 E Safety Services Direct Ltd Annual review and policy update

18th September 2009 F Safety Services Direct Ltd Annual review and policy update

24th September 2010 G Safety Services Direct Ltd Annual review and policy update

16th September 2011 H Safety Services Direct Ltd Annual review and policy update

15th August 2012 I Safety Services Direct Ltd Annual review and policy update

1st October 2013 J Safety Services Direct Ltd Annual review and policy update

Employees are encouraged to bring to the attention of their manager, any aspect of this policy which in their opinion is inadequate or unworkable. All such comments will be considered and evaluation

prior to the policy being updated. The Policy and Arrangements will be reviewed on at least an annual basis, provision will also be made to undertake a review in the event of the introduction of new, or the

amendment of existing legislation, codes of practice or guidance notes.




October 2013

Page 3 of 56

Contents Page

The Health and Safety Policy Statement of Galpro (Dry Linings) Limited 5

Company Organisation 6

Schematic Diagram 7

Employee Responsibilities

The responsibilities of the Director 8

The responsibilities of the Project Manager 11

The responsibilities of the Health & Consultants 14

The responsibilities of the Foreman / Supervisor 16

The responsibilities of ALL Employees 18

The responsibilities of the Contractors. 20

General Arrangements

Health & Safety overview 21

Enforcement 21

Accident Procedures & RIDDOR 22

Asbestos and Dealing with Unidentified Asbestos 23

Accident reporting 23

Alcohol, Drugs & Smoking 24

Communication 24

Contractors 24

C.D.M. Construction (Design and Management) Regulations 2007 25

Consultation with employees 26

Confined Spaces 26

Control of Hazardous substances, COSHH 27

Co-operation and Care 29

Display Screen Equipment 29

Documentation 30

Disciplinary Procedures 30

Electrical Power Tools 31

Emergency Procedures 31

Environmental Considerations 31

Fire Precautions 32

Fire Fighting Equipment 33

Fire Safety 34




October 2013

Page 4 of 56

General Arrangements (Continued…) Fire Exits 34

Heath Surveillance 34

Housekeeping and Sit Tidiness 35

Insurance 35

Joint Consultation 35

Manual Handling Operations 35

Monitoring 37

Noise Surveys and The Noise at Work Regs 37

Purchase Policy 39

Plant Safety 39

Protection of Persons in work areas 40

Personal Protective Equipment 40

Risk Management 40

Risk Assessments 40

Safety Consultant’s 40

Safety Inspections & Audits 41

Smoking 41

Suppliers 41

Training 41

Vibration 42

Welfare facilities 44

Working at Height 44

Work Equipment 48

Young Persons 48

Key Health and Safety Acts and Regulations




October 2013

Page 5 of 56

HEALTH & SAFETY GENERAL POLICY STATEMENT It is the firm intention of Galpro (Dry Linings) Limited to ensure that the highest practicable

standards of Health, Safety and Welfare are achieved in respect of its operations.

Galpro (Dry Linings) Limited accepts in full its obligations to work to the requirements of all

legislation and codes of good practice relating to Health, Safety and Welfare.

Management and supervisory staff have the duty and responsibility for implementing this

policy in a manner, which ensures that Health, Safety, and Welfare considerations are always

given priority.

The effectiveness of the Galpro (Dry Linings) Limited Health and Safety Policy relies heavily

on the co-operation of employees and sub-contractors engaged by Galpro (Dry Linings)

Limited. It is their duty and responsibility to do everything possible to prevent injury to

themselves and to others.

All employees and sub-contractors are expected to co-operate and assist in the

implementation of this policy, whilst ensuring that their own works, so far as is reasonably

practicable, are carried out without risk to themselves, others or the environment. This

includes co-operating with management on any health, safety or environment related matter.

All employees will be provided with the necessary instruction and training in safe methods of

work, and the safe and efficient operation and maintenance of tools and equipment. The

correct safety equipment and personnel protective equipment will be provided to all

employees.

Galpro (Dry Linings) Limited has an excellent record for Health and Safety at its places of

work. It recognises that this is achieved through the active participation, of both management

and those employed by Galpro (Dry Linings) Limited, in identifying hazards and risks and then

doing something positive about them.

Galpro (Dry Linings) Limited has appointed the Director, Mrs. Ann Prosser, as the person with

overall responsibility for Health, Safety and Welfare.

Signed…………………………………………. Mrs. Ann Prosser

GALPRO (DRY LININGS) LIMITED

Date: 1st October 2013




October 2013

Page 6 of 56

ORGANISATION STRUCTURE

The effectiveness of the Safety Policy is dependant on the people who are responsible for

ensuring that all aspects of work, whether in the office or on site, are carried out with due

consideration for safety and with minimum risk to health. The structure of Galpro (Dry

Linings) Limited is outlined below with individual responsibilities detailed on the following

pages.

Ultimate responsibility lies with Mrs. Ann Prosser but specific duties are delegated to others

according to their experience and training.

Mrs. Ann Prosser will ensure that this Policy is applied throughout the whole Company as

well as being adopted by all operatives, sub-contractors and visitors to premises where

contracts are undertaken.

Each individual person has a duty of care to himself as well as to all those they come into

contact with during any part of the working day.

Mrs. Ann Prosser

Director with overall responsibility for Health & Safety




October 2013

Page 7 of 56

ORGANISATION CHART

Director with overall responsibility for

Health, Safety and Welfare Ann Prosser

Contractors

Operatives

Foreman /

Supervisor

Project Manager John Sinclair

Independent Health

& Safety

Consultants

afety SS

ervices Direct.com




October 2013

Page 8 of 56

The responsibilities of the Director

• To Initiate the Galpro (Dry Linings) Limited Policy for Health and Safety to prevent

injury, ill health, damage and waste and to set targets for the reduction of accidents and to

initiate the Galpro (Dry Linings) Limited Health and Safety Policy for safe places of

work.

• Ensure that all employees are aware of their responsibilities and that each administers and

promotes with enthusiasm the requirements of this Policy throughout the entire Company.

• Communicate with Independent Health and Safety Consultants to ensure new safety

legislation is conveyed through all levels of employees.

• There is continued communication between all persons within the organisation with the

external safety consultants to ensure best practice is followed and expert advice sort.

• Sanction the necessary resources for adequate welfare facilities and equipment, to allocate

adequate time for training and all matters of Health and Safety to meet the requirements

of the Galpro (Dry Linings) Limited Policy.

• To ensure that the Health and Safety Policy is fully implemented, and all individuals meet

their responsibilities.

• To ensure that at the outset of every project, the correct Health and Safety procedures are

established.

• To ensure that Health and Safety training needs amongst Galpro (Dry Linings) Limited

staff are identified and fulfilled.

• To create and maintain a strong positive Health and Safety culture throughout Galpro

(Dry Linings) Limited.

• To implement, co-ordinate and control the administration of Health and Safety matters

within the company.

• Ensure that all accidents, dangerous occurrences and near misses are investigated

thoroughly and that suitable resources are provided for remedial measures, which may

need to be introduced to prevent a similar incident in the future.

• To discipline any employee or Contractor who fails to comply with his / her individual

responsibilities towards achieving safe places of work.

• To stay abreast of developments in Health and Safety legislation and good working

practices and to ensure that any new developments are communicated both quickly and

effectively to all Galpro (Dry Linings) Limited staff.




October 2013

Page 9 of 56

• To monitor, control and correct the Health and Safety actions of the persons under his

jurisdiction, to ensure Health and Safety is given top priority and that the Galpro (Dry

Linings) Limited Health and Safety Policy is fully understood and implemented.

• To ensure that all who report to you are kept fully up to date on any matters relating to

Health and Safety. This includes new legislation, good working practices, risk

assessments and COSHH data etc.

• Ensure that Health and Safety is considered when allocating tasks or giving advice to

others.

• To pay particular attention to ensuring that Health and Safety matters are effectively

communicated to those at the work face. This may involve checking at the Galpro (Dry

Linings) Limited places of work.

• To undertake positive vetting of the Health and Safety Policies and practices of other

Companies whose services Galpro (Dry Linings) Limited proposes to employ.

• To maintain a comprehensive head office accident log for Galpro (Dry Linings) Limited

and to ensure that in the event of an accident occurring the circumstances are fully and

accurately documented without delay. Furthermore to ensure that in the event of any

accident that requires the Health and Safety Executive to be notified that such notification

is given without delay.

• To maintain a pro-active role in the assessment of risk and to familiarise himself with the

broad requirements of Health and Safety legislation.

• Ensure there is perseverance towards the continual improvement in the Galpro (Dry

Linings) Limited Health and Safety performance.

Determine at the planning stage:

• That competent persons are available to undertake the work.

• The amount of time and resources to be allocated with adequate allowance for

unplanned eventualities.

• The availability of welfare facilities, fire precautions and first-aiders.

• Any particular training or instruction required for specific tasks.

• Provide written instructions in unusual situations not covered by the Galpro (Dry

Linings) Limited Health and Safety Policy to establish working methods and

sequences, outline potential hazards at each stage and indicate precautions to be

adopted. This requires the preparation of written assessments as required under the

Control of Substances Hazardous to Health regulations, the Noise at Work

regulations, the Manual Handling Operations regulations, the Management of Health




October 2013

Page 10 of 56

and Safety at Work Regulations, etc. Make them available to persons on site and

discuss them fully.

• Ensure, so far, as is reasonably practicable, that work, once started is carried out so as

to ensure the safety of all persons on the premises.

• Reprimand any member of staff or contractors for failing to discharge safety

responsibilities satisfactorily.




October 2013

Page 11 of 56

The responsibilities of the Project Manager

Project Managers have a duty to ensure that adequate information is passed to Supervisors

with regards to Health and Safety and that suggestions and information regarding failures in

the policy and systems of work are rectified or related to the Director with overall

responsibility for Health & Safety for consideration to enable corrections and alterations to be

made with the aim of continuous improvement. The responsibilities of the Projects Managers

are:

• To ensure that adequate resources are available to undertake contracts in a manner,

which is safe, and without risk to employees and third parties on whom the works

may impinge.

• To monitor all activities to ensure that they are carried out entirely in accordance with

the Galpro (Dry Linings) Limited Health and Safety Policy and any other Health and

Safety document relating to such activities.

• To assist all others with regards to any duty or requirement imposed on them by or

under any statutory provision in such capacity as may be required to ensure the

effective Health and Safety Management of operations.

• To Liase with the clients safety representative on all matters of health and safety to

ensure the co-ordination of activities.

• Undertake to ensure that those contractors providing estimates for projects give

consideration to the allocation of adequate funds and that contractors are considered

on their Health and Safety merits as well as their competitive pricing.

• Ensure that consideration is given in the allocation of adequate time and funds to

ensure that unforeseen Health and Safety circumstance can be corrected and

additional risks suitably controlled.

• Ensure that an adequate lead in period is available to enable Health and Safety to be

considered for contracts and for giving consideration to safety documentation

preparation.

• Ensure to only place orders with contractors who have been approved in respect of

Health and Safety.

• Ensure that adequate information is passed to relevant parties with regards to

Contractors to ensure adequate supervision, competence and systems of work.

• Ensure that consideration is given to matters of Health, Safety and Welfare during all

company meetings.

• Report to the Director on any matter of Health and Safety that you suspect he should

have information or may require his consideration and in the first instance to promote

the Company Health and Safety culture.




October 2013

Page 12 of 56

• Ensure that those parts of a contract that may require a specialist contractor and are

outside the scope of works normally undertaken by Galpro (Dry Linings) Limited are

tendered for by those companies familiar and competent in those specialist areas.

• To set a good example at all work sites and to ensure that all site rules are considered

and correct Personal Protective Equipment is worn at all times where necessary.

• To assist all others with regards to any duty or requirement imposed on them by or

under any statutory provision in such capacity as may be required to ensure the

effective Health and Safety Management of operations.

• Promote that the Company safety culture is a serious one and that Health and Safety is

paramount at all times. Know, understand and implement the Company Health and

Safety Policy with the objective of ensuring a safe workplace.

• Fully consider the Galpro (Dry Linings) Limited Purchase Policy when pricing for

plant, equipment, materials and substances that may, either directly or indirectly have

an influence on the Health, Safety and Welfare of employees.

Remember that you have a responsibility to those persons that you oversee and accept

that apathy may result in an accident. Be proactive and take positive steps to avoid

them. The safety of Supervisors, Operatives and Contractors remains your

responsibility. Be safe rather than sorry.

The Project Manager must also determine at the planning stage:

• The most appropriate order and method of working.

• That competent persons are available to undertake the work.

• The amount of time and resources to be allocated with adequate allowance for

unplanned eventualities.

• The provision of adequate lighting, signage, means of evacuation and method of

electrical distribution to ensure the safety of all persons including third parties.

• That you have planned for emergency procedures, fire fighting equipment and a first

aid kit and a trained First Aider / Appointed persons where not supplied by others.

• Any particular training or instruction required for specific tasks.

• That all information available regarding hazards is known and controls planned.

• That written instructions are provided for unusual situations not covered by Company

Health and Safety Policy and to establish working methods and sequences to outline

potential hazards at each stage and indicate precautions to be adopted. This requires

the preparation of written assessments as required under the regulations for the

Control of Substances Hazardous to Health Regs, Noise, Manual Handling, and the




October 2013

Page 13 of 56

Management of Health and Safety at Work Regulations. Make them available to all

operatives and discuss them fully.

• Ensure, so far, as is reasonably practicable, that work, once started is carried out so as

to ensure the safety of all persons on the site or premises.

• Reprimand any member of staff, employer, contractor or subcontractor for failing to

discharge safety responsibilities satisfactorily.




October 2013

Page 14 of 56

The responsibilities of the Health & Safety Consultants

The responsibility of the Health and Safety Consultants is to monitor changing Health and

Safety Legislation and good working practices with an aim of advising and recommending

revisions, modifications and amendments to the existing Health and Safety Policy,

documentation and systems of work to enhance the Health and Safety culture and comply

with the existing and/or new legislation.

In addition the Health and Safety Consultant will undertake to perform those duties laid out

below when requested or should the necessity arise:

• To advise Management at all levels, when requested on the implementation of Health and

Safety, i.e. relevant legislation, Codes of Practices and guidance material, fire

precautions, the suitability of safety equipment and accident reporting procedures.

• To monitor by inspection of the workplaces, workshops and accommodation, the Health

and Safety performance of employees and to report back to the Directors on such

inspections.

• To advise on and prepare, if requested, Health and Safety documentation.

• To prepare statistical analysis of accidents and causation classification, with

recommendations on preventative measures to be implemented.

• To investigate and report major injuries, notifiable dangerous occurrences, other accidents

and incidents and to attend and report on legal proceedings in which Galpro (Dry Linings)

Limited may be involved.

• To promote good working relations with the Health and Safety Executive and other

Enforcing Authorities and to strive at all times to achieve with the co-operation of the

Management, compliance with current legislation.

• To advise on fire precautions, signage and best practices with regards to fire prevention.

• To assist in the choice and suitability of safety equipment and methods of training in its

use and storage etc.

• Give guidance on the correct reporting procedure with regards to accidents at work in

accordance with RIDDOR.

• To give guidance on training required ensuring continued competency and maintain a

training programme suitable for the business.

The Health and Safety Consultant or his nominee is also empowered during an inspection to

stop machinery, systems of work or processes which he considers presents hazards to the

operators or to other personnel and to bring to the immediate attention of a Director details of

such actions.




October 2013

Page 15 of 56

The details of the company’s nominated health and safety consultants will be displayed on

the company health and safety notice board.




October 2013

Page 16 of 56

The responsibilities of the Foreman / Supervisor • Develop a strong concern for the safety of those who Galpro (Dry Linings) Limited

engage on its sites and for those who may be affected by the activities of Galpro (Dry

Linings) Limited. Understand that the Galpro (Dry Linings) Limited safety culture is a

serious one and that Health and Safety is paramount at all times. Know, understand and

implement the Health and Safety Policy with the objective of ensuring a safe workplace.

• Ensure that all employees and contractors engaged on sites under your control have a

good understanding of the risks associated with their activities and the materials they

handle. Ensure that risk assessments and COSHH data information is issued or otherwise

related. Check that those who need to be aware of it understand it. If not, implement and

re-check. Never assume or leave Health and Safety matters to chance. Be pro-active and

prevent accidents from happening.

• At the start of every project provide a briefing on Health and Safety issues to those

engaged to undertake the works. Ensure that any operatives who join the project at a later

date are similarly briefed. Frequently update operatives and sub-contractors on Health and

Safety matters.

• Ensure that adequate personal protective equipment is provided and worn when

appropriate.

• Never go to or leave a site without undertaking checks on Health and Safety. Stop any

unsafe or potentially unsafe working practices immediately and ensure the operative is

made aware of the Galpro (Dry Linings) Limited Policy on unsafe working methods.

• Ensure that each project under your control has adequate emergency procedures, fire

fighting equipment and first aid kit (and a trained First Aider or appointed person where

required by law).

• If for any reason, you are away from work or unable to fully attend to Health and Safety

responsibilities, immediately refer the matter to Mrs. Ann Prosser. Wherever possible

take responsibility for fully briefing whoever takes over your position on any safety

matters or issues particular to the sites concerned. Take responsibility for sites, inducting

your replacement if necessary.

• Never, under any circumstances, allow works to proceed in an unsafe manner.

• Report any accidents to Mrs. Ann Prosser immediately after they happen. Ensure that any

accidents are fully documented without delay.

• Never allow young persons to work unsupervised.

• Above all else understand and accept that those whom you observe are likely to have or

be involved in accidents if you personally do not take positive steps to prevent them. In

this respect your responsibility to others is considerable. Be safe rather than sorry.




October 2013

Page 17 of 56

Ensure at the contract stage:

• That all hazardous materials are properly marked, used and stored, as outlined in the

COSHH assessment.

• The delivery and safe stacking of materials to prevent obstruction of access and egress

routes.

• That arrangements are made between employees, sub-contractors and others at the

premises to avoid confusion about areas of responsibility for Health, Safety and

Welfare.

• That an adequate supply of personal protective equipment is available.

• Ensure that any accident on site, which results in an injury to any person, is reported

in accordance with RIDDOR if applicable, and entered into the accident book.




October 2013

Page 18 of 56

The responsibilities of ALL Employees

The attention of all employees is drawn to their responsibilities under the Health and Safety

at Work Etc. Act 1974. These include the following in particular: -

It shall be the duty of every employee while at work to take reasonable care for the Health

and Safety of himself and of other persons who may be affected by his acts or omissions at

work.

As regards to any duty or requirement imposed on his employer or any other person by or

under any of the relevant statutory provisions, to co-operate with him so far as it is necessary

to enable that duty or requirement to be performed or complied with.

No person shall intentionally or recklessly interfere with or misuse anything provided in the

interests of Health, Safety and Welfare in pursuance of any of the relevant statutory

provisions.

Employees are reminded here that a breach of safety procedures could possibly result in

disciplinary action being taken by Galpro (Dry Linings) Limited, and that provision is made

in the Health and Safety at Work Etc. Act 1974 for certain breaches to be actioned by the

Health and Safety Executive.

Employees are under a statutory obligation to: -

• Read and understand the Galpro (Dry Linings) Limited Health and Safety Policy and

carry out work in accordance with its requirements.

• Use the correct tools and equipment for the job.

• Ensure that tools and equipment are in a good condition.

• Where necessary, all protective equipment and clothing are to be used.

• Work in a safe manner at all times. Do not take unnecessary risks, which could endanger

yourself or others.

• When possible, remove any hazards observed i.e. nails protruding from timber.

• Warn any other persons sharing the workplace of particular known hazards.

• Not to use plant and equipment for work for which it was not intended, or if you are not

trained or experienced to use it and report any damaged plant or equipment.

• Not play dangerous practical jokes or partake in “horseplay” on site.

• Report any injury to yourself, which results from an accident at work, even if the injury

does not stop you working.

• Suggest safer methods of working.




October 2013

Page 19 of 56

To ensure that sites operated by Galpro (Dry Linings) Limited remain safe places of work and

that we meet our aim of continual improvement, all site operatives and contractors are

requested to:

• Develop a personal concern for safety of yourself and others who may be affected by

your activities,

• Obtain a good understanding of the risks associated with your activities and the materials

and plant you use. Risk assessments will have been produced for all activities you are

engaged in and COSHH assessments are available for all materials you will handle. Make

sure they are seen, read and fully understood. In the event of any uncertainty stop work

and ask for guidance from your supervisor or Mrs. Ann Prosser.

• Regard Health and Safety information and training as your right, ask for it and do not

start work until you are satisfied as to its adequacy and your competency to complete the

given task. Ask for and expect to receive a toolbox talk on any work issues or Health and

Safety matters you feel unsure about.

• Never, under any circumstances, work in an unsafe manner. If you feel you have been

asked to do so – don’t! Contact your supervisor or Mrs. Ann Prosser immediately.

• Wear personal protective equipment when necessary but regard it as a last resort. Work to

eliminate or control the risk first. Do not start work until you have done this. If in doubt

ask your supervisor or Mrs. Ann Prosser.

• Keep any hand tools and plant in good condition. Inspect them frequently and do not use

them if they are damaged or inadequate for the job.

• Be aware that site emergency procedures exist. They are for your benefit. Find out what

they are and establish the location and how to use fire-fighting equipment. Find out where

the First Aid equipment is kept and who the site First Aider or Appointed person is.

• Keep the work place tidy at all times to make it a safer and healthier place to work. Be

aware of trip hazards.

• Take special care during hotworks, ensure that a portable extinguisher is to hand.

• Take special care when working at height.

• Report any accidents to a Galpro (Dry Linings) Limited Director immediately after they

happen.

• Above all else understand and accept that you are likely to have or be involved in an

accident if your do not take positive steps to avoid them. In this respect your

responsibility to yourself and to others is enormous. Be safe rather than sorry.




October 2013

Page 20 of 56

The responsibilities of the Contractors

• All Contractors will be expected to comply with the Galpro (Dry Linings) Limited Health

and Safety Policy and must submit their own Health and Safety Policy to Galpro (Dry

Linings) Limited for verification.

• Contractors will receive a copy of this Health and Safety Policy on request and will be

expected to be fully aware of what is required of them whilst working on sites.

• All work must be carried out in accordance with the relevant statutory provisions and

taking into account the safety of others whom may be present in the work area and

comply with any safety instruction given to them by the Site Supervisor.

• All plant and equipment brought into a work area by Contractors must be safe and in

good working condition, fitted with any necessary guards and safety devices, with any

certificates available for checking. All operatives must be adequately trained in the use of

such equipment and where appropriate have available any certificates of competence.

• All electrical equipment is to be regularly tested and suitable for the conditions in which

it is to be used or provided.

• Any injury sustained or damage caused by Contractors employees must be reported

immediately to Mrs. Ann Prosser.

• Contractors when informed of any hazards of defects will be expected to take immediate

action.

• Welfare facilities will be provided at sites as well as extinguishers and First Aid

personnel, in circumstances where this is not possible Galpro (Dry Linings) Limited will

make alternate arrangements.

• Contractors undertaking hotworks are to provide additional, suitable fire extinguishers.

• Galpro (Dry Linings) Limited will provide COSHH assessments for any material or

substance supplied for use on site. Contractors are to provide COSHH assessments for

materials provided for their own use.

• Contractors are particularly asked to note that workplaces must be kept tidy and all

debris, waste materials, etc. cleared as work proceeds.

• It is the Policy of Galpro (Dry Linings) Limited that all operatives, Contractors and

persons within the works area wear the protective clothing or equipment appropriate to

the works being undertaken or as highlighted in the PPE assessment.




October 2013

Page 21 of 56

GENERAL ARRANGEMENTS

HEALTH AND SAFETY OVERVIEW

Under the Health and Safety at Work Act 1974 the Secretary of State is empowered to make

regulations for a number of purposes, which are listed in a Schedule to the Act. The Health

and Safety Commission may approve and issue Approved Codes of Practice (ACOP) and

although failure to observe such a code would not in itself be illegal, it may be referred to in

criminal proceedings to show that the failure to comply with the code or any provision of it,

constitutes a contravention of any particular requirement or prohibition of the Act. All acts,

orders and regulations and ACOP’s remain in force until they are modified or repealed.

ENFORCEMENT This is the responsibility of the Health and Safety Executive appointed by the commission,

with the proviso that responsibility may be transferred in certain cases to local authorities.

Enforcement Officers operate along the lines of the old Factory Inspectors but have

considerably more power. If an inspector is of the opinion that a person is contravening a

statutory provision or is likely to repeat a contravention, he may serve on that person an

Improvement Notice requiring specified remedial action to be taken within a specified time.

If the inspector considers that the contravention involves a risk of serious injury, they may

serve a Prohibition Notice having immediate effect if considered necessary, directing that the

specified activities must not be carried on until the specific matters have been remedied. If

an Improvement Notice or Prohibition Notice is not complied with, persons responsible are

liable to imprisonment for up to six months. Either of these notices may (but need not)

include directions as to the measures to be taken, except where a Notice has immediate effect

it may be withdrawn by the inspector before the date specified, or on the other hand, the

period specified may be extended. An inspector may seize any plant, article or substance he

finds on any premises, if they consider it to be a cause of imminent danger

An inspector may give to persons employed (or their representatives), factual information

obtained by them relating to the premises and anything undertaken there and inform them of

any action they are taking in connection with the premises.

A person found guilty of an offence under the act is liable to a fine, and on conviction or

indictment for certain offences, up to two years imprisonment, or a fine, or both.

Continuation of an offence for which a person has been convicted constitutes a further

offence and that person is liable to a fine for each day on which the contravention continues.




October 2013

Page 22 of 56

ACCIDENT PROCEDURE AND RIDDOR

In recognition of its duties under the Reporting of Injuries, Diseases and Dangerous

Occurrences Regulations (RIDDOR), the Company has instituted a system for reporting

accidents, diseases and dangerous occurrences to the Health and Safety Executive. In the first

instance Galpro (Dry Linings) Limited will, so far as is reasonably practicable, provide and

maintain a safe place of work, a safe system of work, safe appliances for work and a safe and

healthy working environment. Provide such information, instruction, training and supervision

as may be necessary to ensure the Health and Safety at work of its employees and to promote

awareness and understanding of Health and Safety throughout the workforce. Galpro (Dry

Linings) Limited will also as part of it day to day arrangements:

Ensure the safety and absence of health risks in connection with use, handling, storage and

transport of articles and substances,

• Carry out regular risk assessments of its undertakings,

• Implement appropriate preventive/protective measures,

• Appoint only competent personnel to carry out work on behalf of the company.

Galpro (Dry Linings) Limited will undertake risk assessment and ensure that there are

sufficient competent trained first aiders available to meet the risks of first aid requirements

and also that there are well maintained First Aid facilities in accordance with The Health and

Safety (First Aid) Regulations.

Risk assessments in accordance with The Health and Safety (First Aid) Regulations will

examine:

• The number of employees,

• The nature of the work in which they are involved,

• The likelihood and severity of any potential incident,

• The risks presented to non-employees and others who may be affected by the

operations of the company,

• The size of the operation,

• How widely employees are distributed across the site,

• Details of any other first aid provisions made at the site by for example the principal

contractor or client,

• The location of the site and its proximity to medical treatment.

The first aid kit and its location shall be known by all personnel and its contents replaced as

they are used or when an expiry date is exceeded. A regular check is to be made of the

contents to ensure this. One person holding a current First Aid certificate or an “Appointed

Person” certificate will be responsible for the proper use and maintenance of the first aid box,

arrangements may be made with the Principal Contractor at projects for the shared usage of

such facilities.




October 2013

Page 23 of 56

In accordance with guidance issued by the Health and Safety Executive, when considering

the extent of first aid provision, consideration shall also be given to ensuring that sufficient

first aid provision is made in respect of both direct employees and others, such as visitors or

members of the public who may be affected by our operations.

ALCOHOL, DRUGS & SMOKING

Anyone found under the influence of or in possession of alcohol or narcotics will be removed

from the areas of work and may be subjected to appropriate disciplinary measures, which

could include dismissal for serious offences. Anyone found smoking in a designated 'No

Smoking' area will be instructed to extinguish the cigarette immediately and will be subjected

to disciplinary measures.

ASBESTOS - DEALING WITH UNIDENTIFIED ASBESTOS

The owners of buildings have a duty to investigate and make safe any areas where the

presence of Asbestos is known or suspected. From May 2004, a register will be required to be

kept by companies having control of non-domestic premises, stating the exact location of

known asbestos together with its type, state, and last inspection date. A management plan will

also be required to be produced to reduce the risk to any person who may be exposed to the

substance while working in the premise, encompassing maintenance work and including

contractors.

The presence of Asbestos is not always obvious. The HSE have advised that it is sensible to

assume that any building constructed or refurbished before the 1990s is very likely to contain

asbestos materials. i.e. insulation boards, corrugated roof sheets, cement guttering and boilers

and associated pipe work and lagging. No work should be carried out which is likely to

expose employees to asbestos unless an adequate assessment of exposure has been made.

If asbestos, or what is suspected to be asbestos, which was not identified during the initial

assessment of the building is discovered, STOP WORK, employees of Galpro (Dry Linings)

Limited are not permitted to handle asbestos products. The Client must be informed and they

must protect the area from any further damage and release of fibres. Then they must give an

order or call in a competent person / specialist analyst to assess the material to confirm if it is

asbestos.

If asbestos is confirmed then a Licensed Contractor will be employed to protect and remove

the asbestos to a specified tip that is licensed by the local waste disposal authority. Once the

asbestos has been made safe or removed other contractors will be advised and clearance

certificates will be available and work can continue with caution, in case any further un-

identified asbestos is found.

In accordance with the requirements of the Control of Asbestos Regulations 2012, we will

provide accredited asbestos awareness training for all of our employees that work in

environments where asbestos may potentially be present and become disturbed as a result of

their activities.

Before starting work on any site, the asbestos management plan/asbestos register must




October 2013

Page 24 of 56

be reviewed (where applicable) to determine if any known asbestos is present within the

working area.




October 2013

Page 25 of 56

ACCIDENT REPORTING

In recognition of our duties under the Reporting of Injuries, Diseases and Dangerous

Occurrences Regulations (RIDDOR), the Company has instituted a system for recording and

investigating accidents, diseases and dangerous occurrences to the Health and Safety

Executive. In the first instance Galpro (Dry Linings) Limited will, so far as is reasonably

practicable, provide and maintain a safe place of work, a safe system of work, safe appliances

for work and a safe and healthy working environment.

All injuries resulting from accidents on site or in other workplaces however minor will be

reported by the Contracts Manager, on the Accident Report Form and sent to the office. This

applies to injuries received by members of the public, visitors, etc as well as company

employees.

In the event of a fatal or major injury to any person, or dangerous occurrence as defined by

the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations, the Health and

Safety Executive must be notified by telephone immediately by the Contracts Manager.

Form 2508 should then be completed and sent to the Health and Safety Executive within 15

days.

An accident book will be available and maintained at each site office to ensure any injured

employee can record details of his/her accident. It is important that all accidents, no matter

how minor are reported and recorded within the accident book.

All fatalities, major injuries, dangerous occurrences and other notifiable accidents will be

recorded in a Register. These records will be kept permanently by the company in a safe

place. All reportable accidents will be investigated and a copy of the Investigation Report,

together with any photographs, statements or other relevant material forwarded to the

company insurers or legal advisers. This Investigation Report is privileged information and

will not be issued to any other person without permission of the company insurers or legal

advisers.

All accidents and incidents including near missies and incidents that result in damage to

premises or plant and machinery on site will be thoroughly investigated by the Contracts

Manager. The purpose of the investigation will be to establish the root cause of the incident

with a view to amending or developing procedures to help prevent a recurrence in the future.

All accidents are to be reported to management and entered into the accident book, where

applicable, the statutory requirement to report under RIDDOR must be complied with.

Records will require as a minimum:

• Name and address of injured person(s)

• Date, time and place of accident(s)

• A full explanation of the circumstances leading to the accident(s)

• Name of injured person(s) employer(s).




October 2013

Page 26 of 56

Internal accidents will be recorded in the accident book and internal company forms. Mrs.

Ann Prosser will investigate each accident fully to determine the cause and implement any

control measures that may be required.

COMMUNICATION

The Director of Galpro (Dry Linings) Limited see communications between workers as an

essential part of effective Health and Safety management and will endeavour to communicate

to employees his commitment to Safety and to ensure that employees are familiar with the

contents of the Company Health and Safety Policy. Communication with employees will be

in the form of directions and statements, in writing, by way of the Policy Statement and by

example.

Accident occurs in the Workplace Dangerous Occurrence at Workplace which does NOT result in Reportable

Injury, but COULD have done

Injury to Employee, Trainee Or Self-Employed person

Injury to Any Other Person, e.g. a Member of the Public

Fatality or Major Injury

Other Injury

Fatality or Major Injury

Not Reportable

Notify the Enforcing Authority Immediately

Send Written Report within 15 Days of Accident via HSE website at www.hse.gov.uk/riddor

Keep a Record of the Accident

Over 7 Days off Work




October 2013

Page 27 of 56

Galpro (Dry Linings) Limited aim to work with the client's Health and Safety representatives

and other employers to ensure that all information and documentation is shared regarding

Health and Safety matters and is communicated to relevant employees in order to ensure safe

working of all parties at all times.

Contractors are further required to ensure that copies of all risk assessments and safe working

documentation are available for inspection by the site agent. Such assessment’s should be

provided before work is due to commence and in sufficient time to allow submission to the

client.

CONTRACTORS

All Sub-Contractors will receive a copy of the Company Health and Safety Policy Statement

and a list of Safety Rules and Requirements. The following paragraph may be inserted into

contracts to Sub-Contractors.

“Please see a copy of our Company Policy Statement for Health, Safety and Welfare

and a list of Safety Rules and Requirements for contractors on this Company’s sites and

Clients Premises. Your acceptance of this contract will be deemed to include acceptance

of the requirements of our Company Policy. Please contact Galpro (Dry Linings)

Limited for any information on any matter in connection with Health, Safety or

Welfare.”

CONSTRUCTION (DESIGN & MANAGEMENT) REGULATIONS 2007.

Galpro (Dry Lining) Limited will undertake the role of contractor under a principal

Contractor but will when requested, in accordance with CDM supply details of the following

to the Principal Contractor:-

Galpro (Dry Lining) Limited Method Statement.

At tender stage Galpro (Dry Lining) Limited will have produced a method statement giving

details of the foreseeable hazards, this will be delivered to the Principal Contractor for

inclusion in the Health and Safety Plan.

Management of the Project. Galpro (Dry Lining) Limited will provide details of the following:

• The site supervision team.

• How they will be monitored and controlled.

• Name of person with ultimate responsibility for the Contract.

Site Accommodation and Welfare Facilities.

The Principal Contractor shall provide details of the following:

• Arrangements for Galpro (Dry Lining) Limited operatives.

• Location and number of facilities.

• How electricity, water and drainage will be provided.

• Accident, Emergency Procedures and First Aid Facilities.




October 2013

Page 28 of 56

• Should the above not be available through the Principal Contractor suitable

arrangements will be made by Galpro (Dry Lining) Limited.

• Suitable and sufficient welfare facilities must be provided on site before the

commencement of works.

Emergency Procedures.

Galpro (Dry Lining) Limited will provide details of the following should they not be

available through the Principal Contractor:

• The emergency procedures that will be applicable to the contract.

• Details of any arrangements made with the Emergency services.

• The provisions for first aid on site.

• The arrangements for fire safety and fire fighting on site.

• The arrangements for reporting accidents and dangerous occurrences.

Fencing and Security.

Galpro (Dry Lining) Limited shall provide details of the following when requested by the

Principal Contractor but will assess the risk and provide or advise on suitable provision to:

• Make arrangements for enclosing the site and working areas.

• Provide out of hours arrangements for security.

• Make arrangements to prevent unauthorised persons especially children accessing the

scaffolding.

• Make arrangements to safeguard members of the public.

Manual Handling and Lifting Operations.

Galpro (Dry Lining) Limited shall provide details of the following when applicable:

• Manual handling arrangements in accordance with the Manual Handling Operations

Regs. 1992 to minimise the need for manual handling.

• Mechanical lifting arrangements to reflect the requirements of the Lifting Operations

& Lifting Equipment Regs 1998.

Personal Protective Equipment.

Galpro (Dry Lining) Limited will provide Personal Protective Equipment to all employees on

site as required by the Regulations together with suitable training on its use. An assessment

will be carried out by Galpro (Dry Lining) Limited to identify the level of Equipment

required in accordance with The Personal Protective Equipment Regulations 1992.

Training.

Galpro (Dry Lining) Limited will provide details of the following when requested:

• Proof of Skills training where relevant.

• Recent Health and Safety Training undertaken by supervisors and operatives

Site Tidiness.

Galpro (Dry Lining) Limited will provide details of proposals to maintain the site

accommodation, storage, areas and working areas in a clean and tidy manner.




October 2013

Page 29 of 56

CONSULTATION WITH EMPLOYEES.

The Company will ensure that there is regular consultation with all employees to achieve and

maintain an effective Health and Safety culture within the Company’s operations. The

Company will consult with the employees or their representatives, before the introduction of

new procedures or technology that may affect employees and their working practices.

Consultation will also occur after the introduction of new statutory information, new or

modified work equipment or systems of work and when new technology or when new

substances are to be used. The consultations will be undertaken on a formal and informal

basis according to the matters being relayed. Where necessary the company will keep records

of the consultations.

CONFINED SPACES.

Galpro (Dry Lining) Limited do not have employees trained in the safe entry to confined

spaces as there is no expectation of this hazard. Should this be required of operatives suitable

training will be provided. Confined spaces are any work area defined in The Confined Space

Regulations 1997 i.e. any place, including any chamber, tank vat, silo, pit, trench, pipe,

sewer, flue or well or other similar space in which, by virtue of its enclosed nature, there

arises a reasonable foreseeable specified risk. Training of relevant employees will be

undertaken in accordance with the above Regulations to ensure the safety of all persons

entering such confined spaces.

CONTROL OF HAZARDOUS SUBSTANCES

Due to the type of operations undertaken by Galpro (Dry Linings) Limited hazardous

substances may be used, however we will endeavour through our buying policy to purchase

only those substances that are not hazardous to health. Those substances that may be

hazardous will be reduced to the lowest level reasonably practicable. The use of those

substances purchased will be assessed under the COSHH Regulations as amended 2004, and

their use strictly controlled. Assessments will be reviewed periodically and whenever there

may be reason to suspect that the assessment may no longer be valid. A full survey of all

chemicals used within the company and its work sites will be carried out and maintained, in

line with the COSHH regulations. The results of such findings will be communicated to

employees together with controls. Protective equipment if required will be provided free of

charge. It will be a disciplinary matter if staff do not adhere to the use of PPE and use

controls identified as part of the assessment.

Regulations which cover the control and the safe use of all materials, chemicals and

substances are covered by the Control of Substances Hazardous to Health Regulations 2002.

General Guidelines to be applied are covered in HSE Guidance Notes of which there are a

great variety published. Those more specific to the Construction Industry include:

EH 7 - Petroleum based adhesives in building operations

EH 22 - Ventilation of the workplace

EH 44 - Dust, general principles of protection




October 2013

Page 30 of 56

EH 54 - Assessment of exposures to fumes from welding and allied processes

GS 5 - Entry into confined spaces

GS 46 - In-situ timber treatment using timber preservatives

No assessment can be carried out without reference to EH 40 — Occupational Exposures

Limits. Such limits are constantly reviewed and the latest limits should always be checked

when undertaking any assessment.

Other information is contained in the Construction Industry Advisory Committee

publications, the HSE Construction Information Sheets and the HSE COSHH Essentials

Website.

All work will be planned to take the above standards and guidance into account.

The company will provide written assessments for all those products that have been assessed

as hazardous to health. Before work starts the Project Manager will ensure that any special

protective clothing or equipment required is available for use on site, together with a copy of

the completed assessment.

The Works Supervisor will ensure that, before operatives are set to work, they are instructed

in the safe use of any product they are using in accordance with the written assessment and

manufacturers instructions. He will take into account the circumstances and conditions in

which the substance is being used when instructing the workforce. He will ensure that any

necessary protective clothing or equipment is provided and used.

Managing hazardous substances and complying with the COSHH Regulations requires the

Company to take the following steps to comply with the regulations:

1. Identify the problem

2. Assess it, measure it and establish the likely risks and hazards.

3. Decide on the method of solving the problem. (ie: Alternative product, method of

working or personnel protective equipment)

4. Implement the chosen method of solving the problem, ensuring that all necessary

equipment is present and precautions are implemented.

5. Check and control the works to ensure that the method is being implemented properly.

Monitor the outcome to ensure compliance with the requirements and objectives.

Staff will be made aware of the hazards of any materials they will be asked to use, material

safety data sheets will be issued for each product and control methods will be devised.

The company will keep records of all assessments, data sheets and medical surveillance as

required in the regulations. These assessments will be reviewed at regular intervals to ensure

that they are up to date and still relevant.

The company will review the situation at regular intervals to ensure that the systems are

working and that they remain adequate.




October 2013

Page 31 of 56

Hazard Warning Symbols

TOXIC. A substance which if it is inhaled, ingested or allowed to

penetrate the skin, may involve serious or chronic health risks and

even death.

VERY TOXIC. A substance which if it is inhaled, ingested or

allowed to penetrate the skin, may involve extremely serious or

chronic health effects and even death.

i

HARMFUL. A substance which if it is inhaled, ingested or allowed

to penetrate the skin, may involve limited health risks

i

IRRITANT. A non-corrosive substance which, through immediate,

prolonged or repeated contact with the skin, can cause inflammation.

CORROSIVE. A substance which may on contact with living tissue

destroy it.

HAZARDOUS TO THE ENVIRONMENT

EXPLOSIVE. A substance which either may explode under the

effect of flame or which is more sensitive to shocks or friction than

disturbance.

OXIDISER. A substance which gives rise to a highly exothermic

reaction when in contact with other substances, particularly

flammable substances.

FLAMMABLE. A substance which is a liquid having a flash point

equal to or greater than 21 degrees Celsius and less than or equal to

55 degrees Celsius.

HIGHLY FLAMMABLE. A substance either solid or gaseous

which may readily catch fire in contact with air without any

application of energy or is a liquid having a flash point below 21

degrees Celsius.

EXTREMELY FLAMMABLE. A liquid having a flash point less

than 0 degrees Celsius and a boiling point of less than or equal to 35

degrees Celsius.




October 2013

Page 32 of 56

CO-OPERATION & CARE:

If we are to build and maintain a Healthy and Safe working environment it is essential that

there is co-operation between all employees. All employees are expected to co-operate and

accept their duties contained in this policy. Employees have a duty to take all reasonable

steps to preserve and protect the Health and Safety of themselves and all other people

affected by the Company’s undertakings.

DISPLAY SCREEN EQUIPMENT

The use of display screen equipment is not generally a high-risk activity, but failure to meet

the minimum requirements may lead to serious muscular or other physical problems,

eyestrain, fatigue and stress.

The company will undertake assessments to check that the DSE is properly installed in an

acceptable environment. DSE users are to co-operate with the company in the assessment and

efficient use of their workstation and report any difficulties or defects, which could

potentially contribute to a health hazard.

Employees who are required to use DSE for substantial work will receive advice so that they

are aware of the hazards and health risks and are able to arrange and adjust their equipment

and workstation for safe and efficient working.

Employees who carry out substantial work at a display screen will be entitled to the following

eye tests, before commencing work on DSE or as soon as is practical, at regular intervals

afterwards or when visual difficulties are experienced.

Where tests show that eyesight correction is needed to carry out work on DSE corrective

spectacles required solely for DSE will be obtained for the user.

DOCUMENTATION

Galpro (Dry Linings) Limited will ensure that a complete copy of, or where appropriate,

relevant extracts from the Company Health and Safety Policy are made available to clients

when requested for reference. A copy of the current Employers Liability Insurance Certificate

will also be made available on request.

DISCIPLINARY PROCEDURE.

When there are issues of non-compliance of Health and Safety Regulations the Company will

investigate them. Mrs. A. Prosser will collate any information and this will be reviewed and

the appropriate corrective action taken to ensure that there are controls implemented and that

the employees are made aware of the situations which are causing concern. If subsequently,

the problems persists then the Company will apply further measures to ensure the Health,

Safety and Welfare of all employees and others who may be affected by the actions of those

who are not complying with the Health and Safety Regulations.




October 2013

Page 33 of 56

The employee’s attention will be drawn to a situation, which is causing concern in order to

give the employee the opportunity to explain and to improve a position. If subsequently, the

problem persists then further, more stringent measures may be necessary.

Where the Company is dissatisfied with an employee or sub-contractors performance on

Health and Safety grounds they will arrange a formal interview, where the employee can be

accompanied by a fellow employee or trade representative. After considering the details an

appropriate admonishment, oral warning, written warning, suspension or dismissal will be

issued. Records of the disciplinary actions will be maintained by the Company and available

for any appeals or legal actions arising from the issues of non-compliance of Health and

Safety legislation.

The following contraventions will result in the offending individual being suspended from

work pending an inquiry, which will be supervised by Mrs. A. Prosser:

• Failure by supervisors to notify and explain to operatives over whom they have

charge the controls in force for projects and associated risks and the procedures

established for their protection and safety.

• Woking in a manner where safety management controls and requirements are

disregarded to such an extent that the activity or action is considered life threatening

to the individual themselves or to others.

• Malicious misuse of or damage to any items which have been provided to assist in

maintaining Health, Safety or Welfare standards, including

o Personal Protective Equipment

o First aid provisions and facilities

o Welfare facilities

o Safety notices, instructions or signs

• Consumption of, or being under the influence of, alcohol or other substances during

the course of employment.

ELECTRICAL POWER TOOLS.

Electrical equipment is to be tested at 3 monthly intervals as recommended by the HSE

guidance note HS (G) 141. Staff will be properly trained only to use equipment after they

have given it a visual inspection to identify damage or defects, and to use it only for the

purposes for which it is intended according to the safe systems of working. Where equipment

is found to be faulty repairs and re-testing will be carried out before the equipment is re-

issued.

VISUAL INSPECTIONS BY THE USER

All users must look critically at the electrical equipment they use from time to time. This

needs to be daily in the case of hand held and hand operated appliances to check that the

equipment is in sound condition (remember to unplug and switch off first!!). Checks must

be made for:




October 2013

Page 34 of 56

i) damage, eg cuts, abrasion (apart from light scuffing) to the cable covering;

ii) damage to plug, eg the casing is cracked or the pins are bent;

iii) non-standard joints including taped joints in the cable;

iv) the outer covering (sheath) of the cable not being gripped where it enters the

plug or the equipment. (Look to see if the coloured insulation of the internal

wires is showing);

v) equipment that has been used in conditions where it is not suitable, eg a wet or

dusty workplace;

vi) damage to the outer cover of the equipment or obvious loose parts or screws;

vii) signs of overheating (burn marks or staining).

The checks also apply to extension leads, associated plugs and sockets. Any faults must be

reported to ‘the Project Manager and the equipment taken out of use immediately and

labelled as faulty (and why). It must not be used again until repaired.

Note: Equipment which exhibits intermittent faults eg sometimes it works, next time it

doesn’t, must be taken out of service and not used again until thoroughly checked out by a

competent person and the source of the fault identified and rectified.

EMERGENCY PROCEDURES

The company will establish and where necessary provide appropriate procedures to be

followed in the event of serious and imminent danger to persons working for them. The prime

objective will be to ensure that no employee, sub-contractor or visitor can access any area

where an emergency or possible danger may or has occurred without first receiving adequate

Health and Safety instruction.

The company will inform workers about the potential dangers, the controls and the

emergency procedures. The Emergency Procedures will then provide adequate safeguards to

avoid a return to the work area until the risk of danger has been cleared. Where procedures

have been implemented by the Principal Contractor these will be adopted by Galpro (Dry

Linings) Limited

ENVIRONMENTAL CONSIDERATIONS:

Galpro (Dry Linings) Limited recognises its Duty of Care under the Environmental

Protection Act 1990, the Environmental Protection (Duty of Care) Regulations 1991, The

Controlled Waste (Registration of Carriers and Seizure of Vehicles) Regulations 1991,

Hazardous Waste (England and Wales) Regulations 2005 and other associated statuary

provisions.

“Hazardous Waste” will only be released to a “Registered Carrier” after proof (original Only)

has been produced by the “authorised person”. All parts of the “Consignment Note” will be




October 2013

Page 35 of 56

suitably completed with a copy remaining with Galpro (Dry Linings) Limited for no less than

2 Years.

FIRE PRECAUTIONS

Fire Precautions

Fire precautions will be provided and maintained to the requirements of the Regulatory Reform (Fire

Safety) Order 2005, the Health and Safety at Work Act 1974, the Workplace (Health, Safety and

Welfare) Regulations 1992 and the Management of Health and Safety At Work Regulations 1999.

A fire risk assessment will be completed for each of the companies premises, including any temporary

site offices, the fire risk assessment will be regularly reviewed to ensure that it remains valid and that

the specified control measures are effective and are being implemented.

Fire extinguishers will be provided and located at strategic points throughout the workplace. Staff will

be instructed in the use of office extinguishers in order that they may use them safely and effectively.

The company will enter into a contract service and inspection arrangement to ensure that all portable

extinguishers are inspected and maintained.

The names, locations and actions to take in the event of an emergency will be posted at strategic

positions throughout the workplace.

Safe System of Work - Office

The Project Manager, (or alternatively a person nominated by the company), will undertake the

specific duties outlined earlier in this policy. In summary these include:

• Instigate procedures for the safe evacuation of all offices in the event of emergency

• Ensure this procedure is executed in such an event

• Summon the emergency services when an incident is reported

• All emergency exits checked daily

• Check fire alarms weekly and record the results

• Ensure access and egress are kept free of obstruction

• Ensure fire extinguishers undergo periodic testing and inspection by a qualified engineer

Safe System of Work - Site

The Works Supervisor will undertake the specific duties outlined earlier in this policy. In

summary these include:

• Instigate a procedure for the safe evacuation of all buildings on site in the event of emergency

• Ensure this procedure is executed in such an event

• Summon the emergency services when an incident is reported

• When conditions require, fire extinguishers of a suitable type will be kept on site and adjacent

to any activity which may lead to the outbreak of fire

• Instruct site staff in the use of portable fire extinguishers

• Ensure fire extinguishers undergo periodic testing and inspection by a qualified engineer




October 2013

Page 36 of 56

TYPES AND SUITABILITY OF FIRE EXTINGUISHERS

The most widely used and available fire extinguisher. Used for SOLIDS such as paper, wood, plastic etc. NOT suitable for use on electrical or flammable liquids.

More versatile than water extinguishers. Used for SOLIDS such as paper, wood, plastic and FLAMMABLE LIQUIDS such as paraffin, petrol, oil etc

Multi-purpose extinguisher, can be used on: SOLIDS; Paper, wood, plastic, fires. FLAMMABLE LIQUIDS: Paraffin, petrol, oil. FLAMMABLE GASES; Propane, butane, methane.

Carbon Dioxide Extinguishers are ideal for fires involving ELECTRICAL APPARATUS. Carbon Dioxide will also extinguish FLAMMABLE LIQUIDS such as paraffin, petrol and oil.

FIRE FIGHTING

Operatives are expected to tackle a fire themselves only if it would pose no threat to their

personal safety to do so. If the situation is dangerous or potentially dangerous the employee

should raise the alarm and evacuate the building immediately. In this situation operatives are

to meet at the pre-determined assembly point.

FIRE SAFETY

All operatives have a duty to ensure their safety and the safety of others that may be affected

by their acts or omissions and a duty to report immediately any fire, smoke or potential fire

hazard to the fire service (dial 999).

Operations within the premises must be undertaken in such a way so as to restrict and

minimise the risk of fire i.e. this involves taking care when smoking, during “hotworks”,




October 2013

Page 37 of 56

keeping combustible materials separate from sources of ignition and avoiding the

unnecessary storage of large volumes of combustibles.

Galpro (Dry Linings) Limited will as part of their day-to-day arrangements ensure that all

equipment is maintained.

FIRE EXITS

Fire exits must never be blocked or used as storage space. All fire exits and escape routes will

be suitably and sufficiently signed and eliminated.

Fire Exits will only be locked during out of hours when there are no operatives left inside the

building. Fire exits will open in the direction of escape.

HEALTH SURVEILLANCE

Galpro (Dry Linings) Limited will ensure that all employees are provided with health

surveillance if deemed appropriate, due to hazards identified by detailed risk assessments.

The primary benefit of, and therefore the objective, of Health Surveillance will be to detect

adverse health effects at an early stage, enabling further harm to be prevented. Once it has

been decided that health surveillance is appropriate, it will be maintained during the

employee’s employment unless the risk to which the worker is exposed and associated health

effects are short term. Health surveillance will be recorded on individual records.

Surveillance will include:

• Inspections of readily detectable conditions by a competent person

• Enquires about symptoms, inspection and examination by a qualified person

• Medical surveillance, which may include clinical examination

• Biological effect monitoring

The frequency of the use of such methods will be determined either on the basis of suitable

general guidance or on the advice of a qualified practitioner.

HOUSEKEEPING AND SITE TIDINESS.

Site tidiness will be considered at all stages of the work and good co-operation is expected

between Galpro (Dry Linings) Limited and other contractors. Waste material, especially

combustible material or material that presents a health and safety hazard i.e. through trips and

falls, will be controlled and either deposited in an agreed area, or removed from site.

Provision will be made by the Principal Contractor for the safe and defined stacking of

materials and equipment. Debris and materials will not be thrown or dropped from scaffolds

or buildings but will be removed by mechanical means or chute. Pallets of plaster will not be

stacked more that 2 pallets high on a level base and should scaffolds become soiled with

excess materials, time will be allocated in clearing the work area to reduce the hazard of slips,

trips and falls.




October 2013

Page 38 of 56

INSURANCE

In recognition of its statutory and common law duties the Company has taken out insurance

with an approved insurer, with such certificate of insurance being prominently displayed so

as to be available for inspection at all reasonable times by employees and regulatory

authorities i.e. Health and Safety Inspectors.

JOINT CONSULTATION

There will be joint consultation with others who may be affected by undertakings and also

with respect to, emergency procedures, first aid and fire fighting provisions already in place

and any additional requirements that may be needed.

MANUAL HANDLING OPERATIONS

Manual handling operations will be avoided as far as is reasonably practicable i.e. by

delivering work equipment as close to the area of intended works as is reasonable practicable

and by the use of lifting devices, but where a risk of injury still exists it will be reduced to the

lowest level possible.

Where an avoidance of a manual handling task is not possible an assessment of the operation

will be made taking into account the task, the load, the working environment and the

capability of the individual to perform the task in hand. An assessment will be reviewed if

there is any reason to suspect that it is no longer valid. In the first instance all possible steps

will be taken to reduce the risk of injury to the lowest level possible.

The following regulations apply to the manual handling or lifting of materials:

The Manual Handling Operations Regulations 1992

The Lifting Operations and Lifting Equipment Regulations 1998

The current regulations require the following three steps:

1. Avoid hazardous manual handling operations where reasonably practicable. Consider

whether the load should be moved at all and, if it must, whether it can be moved

mechanically for example by forklift truck or with some form of cranage.

2. Assess adequately any hazardous operations that cannot be avoided. You should

consider the shape and size of the load in addition to its weight. You should also

consider the way a task is carried out, for example the handler’s posture, the working

environment, eg is it cramped or hot, and the individual’s capability, eg is unusual

strength required. Unless the assessment is very simple a written record is required.

3. The general guidance will include some guidelines to help with the assessment and

reduce the risk of injury as far as reasonably practicable.




October 2013

Page 39 of 56

A good assessment will not only show whether there is a problem, but will also point to

where the problem lies.

The Works Supervisor will ensure that all operatives have been instructed in the correct

handling and lifting of loads, as require, he will also ensure that a supply of suitable gloves or

equipment is available for use, as required, for the handling of materials which could cause

injuries.

The company will ensure that all persons on site wear safety footwear and the Works

Supervisor will caution any sub-contractor employee’s wearing unsuitable footwear.

The company does not require any operative, particularly a young person, to lift without

assistance, a load that is likely to cause injury.

The main injuries associated with manual handling and lifting are:

• Back strain, slipped disc

• Hernias

• Lacerations, crushing of hands or fingers

• Tenosynovitis, beat conditions

• Bruised or broken toes or feet

• Various sprains, strains, etc

The selection of persons to carry out manual handling or lifting tasks must be based on the

training given, age, physical build etc. Where loads have to be manually handled, the need to

ensure that accesses are safe is especially important.

The training provided should be based on the physical structure of the body and the effect of

attempting to handle loads in various positions.

The company shall assess the risks posed by assessing relevant risk factors. Elements

affecting the risk of injury include:

I. Load factors such as size, weight, rigidity, movement, centre of gravity, shape and

surface factors.

II. Task factors such as: duration, repetition and the requirement to make awkward

bending or twisting movements.

III. Environmental factors such as route length, lighting, obstruction, weather effects,

floor surfaces and distractions.

IV. Individual factors such as health, level of training, mobility and pre-existing injuries.




October 2013

Page 40 of 56

MONITORING

The Company will conduct a review of Health and Safety performance during site meetings

with clients, architects, CDM Co-ordinators and others. Any corrective actions advised or

suggested will be investigated and appropriate actions implemented. Mrs. Ann Prosser is

responsible for collating Health and Safety concerns from the employees and subcontractors

and actioning them on site. External Health and Safety Consultants may be used by Galpro

(Dry Linings) Limited and their Site Safety Audit reports monitored by the Director.

Mrs. Ann Prosser monitors any accidents and will compile the supporting documentation for

the authorities and keep records should an accident occur on site. When there are reportable

accidents that require notice to the HSE in accordance with RIDDOR these are reviewed by

the external consultant, when necessary to see what corrective or preventive action, if any is

required to prevent a similar accident occurring again.

Health and Safety matters to be monitored by the Company during a project are: -

First Aid - First Aider, First Aid Box (es)

Welfare - Clean and Satisfactory

Fire Precautions - Adequate escape measures, equipment and Instructions

Housekeeping - Access and Egress, materials properly stored

General hazards - Created by bad practices, design, material or substances.

Documentation - Relevant Health and Safety paperwork, notices and

information.

Safety Equipment - Tools and Personal Protective Equipment

Access Equipment - Scaffolding, Ladders, Steps

Plant and Machinery - Suitable and safe, also well maintained

Training - Suitably trained staff and supervision for the task.

If there are any corrective or preventive actions required on the project, these will be

undertaken promptly to protect the Health and safety of all those involved. Where appropriate

the Company will issue revised instructions to personnel and amend written procedures to

take account of any new or perceived hazard to Health and Safety within the project.

NOISE SURVEYS & THE NOISE AT WORK REGS.

Where noise levels are suspected of being above the statutory level the Company will carry

out noise surveys/spot checks to determine the level of noise present within the workplace.

The policy in place is that steps will be taken to reduce noise and as a final defence suitable

and sufficient ear protection will be provided, free of charge, to the workers.

Hearing damage results from over exposure to noise. Galpro (Dry Linings) Limited undertake

to, so far as reasonably practicable:

• Reduce noise at source

• Use sound dampening devices




October 2013

Page 41 of 56

• Reduce the time that operatives are exposed to the noise

• Issue PPE, instructions, information and training.

• Designate ear protection zones and post signage accordingly.

PLANNING PROCEDURES.

The Foreman/supervisor will ensure that information on the noise level of any equipment,

which it is intended for hire or purchase is obtained and taken into account before hiring or

purchase takes place.

The Company will assess noise levels for operations and where guidelines are given by

manufacturers these will be adhered to.

GUIDELINE:

Can the person using the equipment talk to someone 2 metres away without having to shout

to be understood. If they have to shout, the noise from the equipment or operation is probably

loud enough to damage their hearing, so action must be taken, ear protection should be

offered.

If there is any doubt, employ competent people and equipment to assess the noise levels.

ACTION LEVELS:

First Level. 80 decibels - inform employees of risks and offer ear protection on request.

Second Level. 85 decibels - set up protection zones and enforce wearing of hearing

protection

Where personnel will be required to work in situations where high levels of noise are likely to

be encountered the Forman/supervisor will ensure that full information is obtained before

work commences on the levels and frequencies of noise.

Any measures to reduce noise levels to below levels considered to be safe must be planned

or, if this is not practicable, suitable hearing protection equipment must be selected for use by

personnel.

Regular monitoring of noise levels and frequencies will be planned as required.

Instruction and training will be provided to supervisors and operatives required to work in

premises or with plant which is likely to result in exposure to high noise levels.

SUPERVISION.

The line Management of Galpro (Dry Linings) Limited will ensure that supplies of ear

defenders or other hearing protection will be made available on the site or for any operations

where it is not practicable to reduce the noise level to a safe limit. These will be issued to

operatives as required and must be worn at all times when operative is exposed to noise.

SAFE SYSTEM OF WORK.

The Safety Consultants can provide the following services:

Carry out a noise survey to establish levels and frequencies of noise.

Regularly monitor noise levels and frequencies.

Give advice on noise control measures.




October 2013

Page 42 of 56

Arrange for Audiometric testing of operatives.

Arrange for individual monitoring of exposure.

Provide training and instruction for personnel.

PURCHASE POLICY

Galpro (Dry Linings) Limited have a purchase Policy that not only takes into consideration

the quality of an item in comparison to the cost but also considerers the suitability of the item

against a number of underlying criteria. E.g.

Substances used at work:

Least hazardous to employees and the environment but performs the task to an acceptable

standard.

Office furniture / equipment: Ergonomics, fire rating, sustainable resources.

Machines: Noise, vibration, usability, ergonomics, suitability for the task, adequate guarding

and ease of maintenance.

P.P.E.: Suitable for the individual, adequate protection, compatible with other PPE, complies

with standards.

The above list is just an outline of considerations, and is not meant to be exhaustive

PLANT SAFETY

Galpro (Dry Linings) Limited will ensure that all plant supplied to operatives is safely

maintained and in a fit state i.e. is guarded and equipped with safety devices and tested in

accordance with all the current regulations and in the case of electrical equipment has a

current electrical test certificate. Regular tests, inspections and maintenance will be carried

out on plant and equipment supplied to operatives.

To ensure that all unsafe plant defects noticed or brought to their attention are dealt with

promptly, dangerous plant should be put out of service until it can be properly repaired by a

competent person.

PROTECTION OF PERSONS IN WORK AREAS

All necessary measures required for the protection of others will be allowed for and planned,

taking into account Section 3 of the Health and Safety at Work etc. Act 1974. Consideration

will be given at the planning stage to ensure the protection of others and when necessary,

barriers, screens etc will be provided to ensure their protection.

PERSONAL PROTECTIVE EQUIPMENT

PPE identified as necessary after an assessment of the various activities will be supplied free

of charge by the company. Staff will be fitted with equipment, trained in its use and care,




October 2013

Page 43 of 56

advised of the possible results of non-use and the reporting procedures for faulty equipment.

Galpro (Dry Linings) Limited will operate an on-going policy of monitoring equipment use.

It will be a disciplinary matter if staff do not adhere to the use of PPE and the associated

controls that are to be implemented as part of the risk assessment.

RISK MANAGEMENT

Risk management is the basis of the Company’s objective of achieving safe working places.

The risk management procedures the Company adopts are as follows: -

1. Preparation of method statements/identification of methods of working.

2. Identification of the risks.

3. Assessments of the risks.

4. Identification of methods and practices of working to reduce the risks.

5. Assessment of the reduced risk levels.

6. Implementation of practices and procedures identified in risk assessments.

7. Monitoring and control of risk and risk reduction procedures.

RISK ASSESSMENTS

The company will carry out on-going risk assessments for internal and external work

requirements. The risks to staff and controls to be implemented will be communicated to all

staff. This procedure will be on going and assessments will be updated as required by

situations or statutory requirements.

SAFETY CONSULTANTS

Galpro (Dry Linings) Limited will procure the services of a suitably qualified company of

health and safety consultants to act as the companies Safety Consultants. The safety

consultants will advise management when requested on matters relating to Safety and Health

i.e., relevant legislation, codes of practice and guidance material, fire precautions, the

suitability of safety equipment and accident reporting procedures.

SAFETY INSPECTIONS AND AUDITS

Random inspections of work sites will be undertaken with results recorded to ascertain that

all activities are undertaken in a controlled safe manner and with due regard for statutory

obligations and approved Codes of Practice. Contractors safety arrangements will also be

vetted to ensure that they are working competently in accordance with the company Health

and Safety requirements their method statements and to current legislation.

Our safety Consultants may on occasion be called upon to undertake independent inspections

to cross-reference with those undertaken by Galpro (Dry Linings) Limited. If at any time a

Health and Safety Audit is deemed to be required this will be undertaken by our safety

consultants at the request of the Director.




October 2013

Page 44 of 56

SMOKING

Smoking is not permitted in the workplace, except in designated areas. Any employee found

smoking on company premises will be subject to disciplinary action.

SUPPLIERS

The following paragraph may be inserted on orders to suppliers or hire companies providing

any article or substance for use at work.

“In accordance with Section 6 of the Health and Safety at Work etc. Act 1974 we would

be pleased to receive your confirmation that the article or substance to be supplied is

safe and without risk to health when properly used. Also, in accordance with the above,

please supply details of any tests of examinations carried out and full instructions for

the safe use of the article of substance. Reference should also be made to the Provision

and Use of Work Equipment Regulations”

All information received from suppliers will be passed to the Foreman / Supervisor for

implementation and reference by operatives. The Company will maintain assessment

procedures for the introduction of new work equipment and schedule the identified training

needs for the staff allocated to the new equipment.

TRAINING

Safety training is regarded as an indispensable ingredient of an effective Health and Safety

programme. It is essential that all persons be trained to perform his or her task effectively and

safely. It is the opinion of The Director that a task if not undertaken safely is not performed

correctly. All workers will be trained in safe working practices and procedures prior to

working on site.

All personnel will be trained to ensure their competency in all tasks to be undertaken. When

necessary refresher training will be given. When operatives are required to carry out key

tasks they will be provided with the necessary additional training. Sub-Contractors will need

to demonstrate that they have obtained the necessary training to the required standard and

provide proof of competency.

Galpro (Dry Linings) Limited will provide any additional specialised courses or training as is

appropriate and necessary for the requirements of their duties.

All training deemed to be beneficial will be provided and paid for by Galpro (Dry Linings)

Limited In the interests of staff Health and Safety, training will be mandatory with records of

training being kept at the main office.

The Company has a firm commitment to the training of its employees in matters relating to

absolute Competency, Health, Safety and Welfare. The objective of this is to ensure that the

obligations of the Company in these matters are not only fully complied with but are

exceeded in order that locations of works are as safe as is reasonably practicable.




October 2013

Page 45 of 56

Training and improvement in the understanding and application of Health, Safety and

Welfare matters is seen as a continuous process. There is no defined training agenda but

rather a flexible approach whereby training is provided and updated in whatever areas are

required by individual employees.

Training is provided in both a formal and informal manner and all employees are encouraged

to positively identify to the Foreman / Supervisor or Director any areas where they feel they

require training or retraining in up to date methods of work/Health and Safety matters.

On site training may be provided in the form of induction courses and toolbox talks given by

Principle Contractor representatives. Time will be made available for this instruction and

will, where necessary, include familiarisation with the place of work, provision and

explanation of any information contained in risk assessments or method statements; it will

also deal with the use of any personal protective equipment together with instructions on

maintenance of the equipment.

VIBRATION

It is the buying policy of Galpro (Dry Linings) Limited to ensure that the noise and vibration

produced by work equipment is considered together with the price when new purchases are

made with a view to lowering the risk when equipment is used. Galpro (Dry Linings) Limited

will endeavour to purchase equipment that is advanced in technology and equipped with

vibration absorbing features.

It is recognised that a common cause of hand-arm vibration is the prolonged use of rotating

hand tools for cutting and grinding together with percussive hand tools used for riveting,

chipping hammering and drilling. In the first instance mechanical methods will be used not

requiring the exposure of the operative, but should the operative be exposed the task will be

allocated to a number of individuals to ensure job rotation and a reduction in the exposure

time.

To ensure that operatives are aware of the effects of hand arm vibration they will be provided

with adequate information on the hazard and controls and given information in order to

reduce the risk.

Below are examples of maximum usage for tools in order to prevent injury and ill health.

Tool

Hand Vibration (m/s²) Maximum usage period in 8hrs

(Minutes)

Electric breaker (7kg) 9 46

Rotary/hammer drill (4kg) 10 38

Rotary/hammer drill (9kg) 14 19

Rotary drill 2.5 480

7/9” Grinder 5.5 124

Circular saw 6” – 9” 2.5 480

Pogo scabbler 24 3

Orbital sander 2.5 480

Wall chaser (twin blade) 4 235




October 2013

Page 46 of 56

(Please not these values are indicative only, the following graph is to be used for reference.)

WELFARE FACILITIES

The Principal Contractor will supply any site accommodation and temporary buildings unless

agreed prior to commencement on site. The units will be of a style and be positioned so as to

minimise fire risk. When permanent welfare facilities are not available for some or the entire

contract, then by agreement of the interested parties suitable sanitary facilities and water

supply are to be supplied by Galpro (Dry Linings) Limited together with a temporary

office/canteen facility. Facilities will include the provision of fire extinguishers of an agreed

type (i.e. AFFF, water, dry powder or carbon dioxide) when required they will be positioned

in an appropriate position and be kept free of obstruction and available for use at all times. At

each site, there will be facilities readily available for summoning assistance from the

emergency services (i.e. telephone or mobile phone).

WORKING AT HEIGHT

Galpro (Dry Linings) Limited will take effective measures to prevent:

• Any person falling a distance likely to cause personal injury,

• Any person being struck by a falling object likely to cause personal injury.

Vibration values in m/s² Exposure time required to reach action level 2.8m/s²

A (8)

In minutes In hours

2.8 480 8.00

3.0 418 6.97

3.5 307 5.12

4.0 235 3.92

4.5 186 3.10

5.0 151 2.51

5.5 124 2.07

6.0 105 1.74

6.5 89 1.48

7.0 77 1.28

7.5 67 1.12

8.0 59 0.98

8.5 52 0.87

9.0 46 0.77

9.5 42 0.69

10.0 38 0.63

10.5 34 0.57

11.0 31 0.52

11.5 28 0.47




October 2013

Page 47 of 56

Any area from which this may occur will have the following controls applied:

• Edge protection for all working platforms or leading edges from where a fall is

possible,

• Fixed ladders of sound construction properly maintained and securely fixed.

Galpro (Dry Linings) Limited undertake to use scaffolding in line with Approved Codes of

Practice and will ensure that the register is completed every 7 days and that visual checks are

carried out regularly by a competent person. In the event of the scaffold being altered or after

inclement weather a thorough check to the whole structure should be made and the result of

this check entered in the register.

Ladders, step-ladders, trestles and stagings are only to be used for short duration works where

there is no other practical safer alternative. Ladders are only to be used where the operative

can maintain 3 points of contact with the ladder at all times. The use of podium steps, tower

scaffolds, access scaffolds and mobile elevated working platforms should all be considered

are suitable alternatives to ladders/step ladders.

Galpro (Dry Linings) Limited will comply with its duties under the Work at Height

Regulations 2005 (WAHR), as part of its risk assessment procedures. All work at height will

be thoroughly assessed by a competent person and alternatives to working at height will

always be considered. The use of ladders for any work at height will only be approved where

other more suitable work equipment is not considered to be appropriate.

The hierarchy of control measures listed in the Work at Height Regulations are:

• Avoid work at height

• Prevent any person from falling

• Use an existing place of work which complies with Schedule 1 of the Regulations

• Use work Equipment

• Mitigate falls by using work equipment to minimize the distance and consequences

of a fall

• Where work equipment does none of the above, provide additional training and

instruction or other suitable measures

The above hierarchy will be considered during the preparation of risk assessments and

method statements to ensure that safe systems of work which comply with the WAHR are

established and implemented. Other factors such as the location and duration of the work; the

weather conditions; the task to be carried out and the experience and competence of the

individual should also be taken into consideration.

What are the main rules to follow when working at height?

� First, as a part of the planning of the work, carry out a Risk Assessment

� Plan to do as much of the work as possible at low level.




October 2013

Page 48 of 56

� Do not work at height unless it is absolutely unavoidable

� Provide a secure platform which will:

- be securely footed on stable ground

- support the weight of the personnel and equipment to be used

- provide a stable access and will not overturn

- be secured to an existing structure, where necessary and wherever possible

� Take account of the gradient of the ground, especially where mobile platforms are

used

� Provide guard rails to any platform

� Provide barriers on open edges, holes and openings in the platform floor, the

edges of roofs and working areas

What can be done to help prevent falls?

� Plan all instances of working at height

� Think about where and how the work is to be done

� Where possible use an existing structure, which will allow safe access and provide a

safe working platform. Where this is not possible, a safe working platform will need

to be provided.

� Consider any lifting and handling requirements needed to carry out the work

� Be aware and prevent possible electric shock dangers that may initiate accidents

STEP-LADDERS AND STAGING

All step-ladders and stagings will be provided and used in accordance with the Construction

(Design and Management) Regulations 2007 and the Work at Height Regulations 2005. Only

British/European Standard approved and equipment design for the required usage will be

used.

The information and recommendations in Health and Safety Executive Guidance Notes GS

31 “Safe Use of Ladders, Step-ladders and Trestles” will be applied to the work on site.

All step-ladders and stagings are classed as 'work equipment' for the purposes of the

Provision and Use of Work Equipment Regulations 1998. Where necessary a risk assessment

should be carried out in accordance with the requirements of the Management of Health and

Safety at Work Regulations 1999.

All work will be planned to take the above standards into account.

Training provided to the Works Supervisor and operatives will include the hazards and

precautions relating to this equipment, its use and working at height in general.

All equipment will be checked by a competent person before use to ensure that there are no

defects and will then be checked, at least weekly, while on site.




October 2013

Page 49 of 56

Where a defect is noted, or the equipment is damaged, it will be taken out of use immediately

and replaced or where possible repaired by a competent person.

The Works Supervisor will check that the equipment is being used correctly and is not being

used where a safer or more practical method should instead be provided.

The Works Supervisor will ensure that proper storage is provided for step-ladders, trestles or

stages, undercover where possible.

The main hazards associated with step-ladders and stagings are:

• Unsuitable base, eg unlevelled, packing pieces, loose material etc

• Unsafe use of equipment (ie: placed onto on scaffold platforms, roofs etc, where

special precautions are not taken)

• Overloading

• Use of equipment where safer method should be provided

• Overhanging of boards or staging at support (“Trap Ends”)

• Using defective equipment

• Excessive span of scaffold boards when used with trestles (must not exceed 1.5m

where 38mm board used)

• The minimum width of all working platforms should be 600mm

LADDERS

All ladders must be provided and used in accordance with the Construction (Design and

Management) Regulations 2007 and the Work at Height Regulations 2005.

Only ladders constructed in accordance with current British/European Standards and have

been designed specifically for the intended use will be used.

All ladders are classed as 'work equipment' for the purposes of the Provision and Use of

Work Equipment Regulations 1998. Where necessary a risk assessment should be carried out

in accordance with the requirements of the Management of Health and Safety at Work

Regulations 1999.

The information and recommendations in Health and Safety Executive Guidance Notes GS

31 “Safe use of Ladders, Step-ladders and Trestles” will be applied to the work on site.

All work will be planned to take the above standards into account.

The Project Manager will arrange for the required number and type of ladders to be provided,

taking into account the above standards and the work to be carried out.

The means of securing ladders will be planned as far as possible and sufficient materials

made available.

Training provided to Works Supervisor and operatives will include the hazards and

precautions relating to ladders and their use, as well as the hazards of working at height in

general.




October 2013

Page 50 of 56

Ladders must be checked by the Works Supervisor before use. This needs to be undertaken

to ensure that there are no defects, and will be checked at least weekly while in use on the

site. Where a defect is noted, or a ladder damaged, it will be taken out of use immediately.

The Works Supervisor will ensure that proper storage is provided for ladders, under cover

where possible, and with the ladder properly supported throughout its length.

The Works Supervisor will check that ladders in use are secured, have a solid, level base and

are being used correctly. Ladders will not be used to provide access, or a working position, if

the type of work cannot be carried out safely from a ladder, (eg carrying large items, work

requiring both hands etc).

Methods of use, which will result in damage to the ladder, will not be permitted, eg securing

ladder with scaffold clip, placing board on rungs to form working platform, or ramp etc.

The main hazards associated with ladders are:

• Not securing the ladder properly

• Unsafe use of ladder (over-reaching, sliding down, etc)

• Using a ladder where alternative working method should have been adopted

• Using a ladder with defects

• Unsuitable base to ladder

• Insufficient handhold at top of ladder, or at stepping off position

• Insufficient foothold at each rung

• Using ladder near overhead electrical cables, crane contacts etc

• Ladder at unsuitable angle, swaying, springing etc (recommended angle one in four or

70°)

• Insufficient overlap of extension ladders

Ladders will be removed to storage, or made inaccessible by some means, at the end of each

working day, to ensure that unauthorised access to scaffolds etc by others, particularly

children, is prevented.

WORK EQUIPMENT

The following regulation specifically covers the use of work equipment, the Provision of

Work Equipment Regulations 1998. These regulations cover the use of all kinds of work

equipment from a hand tool, such as a screwdriver or pliers, to a complete manufacturing

plant. The use will include starting, stopping, repairing, modifying, installing, dismantling,

programming, setting, transporting, maintaining, servicing and cleaning.

Further information is contained in the appropriate Approved Code of Practice.

The specific requirements of this legislation cover the following:

The guarding of dangerous parts of machinery. Protection against specific hazards, ie




October 2013

Page 51 of 56

falling or ejected articles and substances, rupture or disintegration of work equipment

parts, equipment catching fire or overheating, unintended or premature discharge of

articles and substances and protection against explosion.

These requirements also cover work equipment parts and substances at high or very low

temperatures. Control systems and control devices, isolation of equipment from sources of

energy, stability of equipment, lighting, maintenance operations and warnings and markings.

The company will make sure that all equipment is suitable for its intended use whilst taking

into account the local environment, working conditions and hazards in the workplace.

The company will provide adequate information, instruction and training for the use of all

work equipment and will ensure that all equipment conforms with the EC product safety

directive.

The company will ensure that equipment is used only for operations for which, and under

conditions for which, it is suitable, and that the equipment is maintained in an efficient state,

in efficient working order and in a good state of repair.

Selection

All work equipment must be selected and maintained so that it is suitable for the purpose (fit

for purpose) for which it is to be used. It must be designed for the task required and used

within any operating constrictions defined by the manufacturer or competent person. It must

be;

• sourced from a reputable supplier and where required obtained from a Galpro (Dry

Linings) Limited vetted supplier,

• supplied with clear and understandable operating instructions,

• provided with physical evidence of conformity to EC Directives on machinery safety.

All significant risks associated with its use must be assessed and adequately controlled. This

should take account of who is to use the equipment and the environment in which it will be

used.

There must be assessment and control of the risks from specific hazards such as hazardous

substances, ejected articles/substances, fire, and electrical safety.

All equipment should be visually checked before use. Where a defect is identified, for

example; broken blade, missing guard, loose plug, frayed cable, the machinery should be

taken out of service and reported to ensure that nobody else uses it and the problem is

rectified.

Hired Equipment Hired equipment should always be acquired from hire companies who supply properly

maintained equipment that is safe to use and suitable for the job. The company should

provide information on the safe use and operation of the equipment. Upon receipt the

equipment must be checked to see that it has not been damaged in transit.




October 2013

Page 52 of 56

Borrowed/Loaned Equipment

Galpro (Dry Linings) Limited staff should not borrow equipment from other contractors or

lend equipment to other contractors unless there has been a formal documented agreement.

Privately Owned Equipment Privately owned equipment used for work is legally regarded as work equipment and must

conform to the same rules. You must get your manager's permission before using private

equipment for work - it may not be suitable and Galpro (Dry Linings) Limited do not favour

the use of privately owned equipment.

Responsibility for the selection of work equipment rests with the Contracts Manager.

Operation

Arrangements need to be in place for the operation of plant and work equipment. This

applies to plant and work equipment which Galpro (Dry Linings) Limited owns and/or uses,

including hired equipment.

Operating plant and equipment

• Plant and equipment must only be operated by competent persons working to a safe

system of work.

• If the equipment belongs to Galpro (Dry Linings) Limited then it can only be operated

by trained and competent staff or by third parties who have satisfied the company of

their competence.

Maintenance and Testing

Arrangements need to be in place for the maintenance and testing of plant and work

equipment. This applies to plant and work equipment which the company owns and/or uses,

including hired equipment.

Maintaining plant and equipment

• Equipment must be maintained in a safe condition and tested/certificated in

accordance with legislation and manufactures recommendations with suitable records

kept, including its associated attachments.

• Anyone maintaining equipment must be competent to carry out the required work.

• Equipment must be left in a safe operational state following maintenance, if the

maintenance is left unfinished, the equipment must be clearly labelled and left in a

condition where it would put anyone at risk.

• Equipment should have a planned maintenance schedule, otherwise known as

preventative maintenance.




October 2013

Page 53 of 56

Testing plant and equipment

• Current tests and thorough examinations (aka statutory inspections) have been carried

out which show that they are safe to use, before being put into service for the first

time and after major alteration or repair.

Responsibility for ensuring that all equipment is maintained and tested rests with the

Contracts Manager.

Inspection and Examination

Arrangements need to be in place for the inspection and examination of plant and work

equipment. This applies to plant and work equipment which Galpro (Dry Linings) Limited

owns and/or uses, including hired equipment.

• A visual inspection should be conducted by the operator prior to use.

• In most instances the inspection should be recorded, for example, the weekly /

monthly / annual inspections. Examples of this include Equipment Inspection

Registers, PAT labels on electrical equipment and ladder tags on ladders.

• Any hired equipment must come with evidence of current thorough examinations (aka

statutory inspections), and routine inspections where appropriate.

• For routine inspections, the competent persons do not have to be external, but they

must have the knowledge, experience, independence and authority to carry out their

function effectively. Experienced, in-house employees that know what needs to be

inspected, such as the Works Supervisor or Contracts Manager may be able to fulfil

this role.

• Competent persons for thorough examinations (aka statutory inspections) must have

appropriate practical and theoretical knowledge and experience of the equipment such

that they can detect defects or weaknesses and assess their importance in relation to

the safety and continued use of the equipment.

• Competent persons must be sufficiently independent and impartial to allow objective

decisions to be made. They do not necessarily have to come from an external

company. However, if 'in-house' examiners are used, they must ensure that the

examiners have genuine authority and independence to ensure that examinations are

properly carried out and that the necessary recommendations arising from them are

made without fear or favour. In most cases though the competent person for thorough

examinations (aka statutory inspections) would be supplied by an engineering

insurance company.

Responsibility for ensuring that all inspections and examinations are completed rests with the

Contracts Manager.

YOUNG PERSONS.

When the Company employs people under the age of 18, it will complete explicit risk

assessments in respect of the young workers. The assessments will address the specific

factors identified for the safety of the young persons and the other workers who may be

affected by the work of the young persons.




October 2013

Page 54 of 56

The Company will inform the parents or legal guardians of the risk assessments and the

control measures to be used to provide a safe working environment as required by the above

regulations. The Company will provide the appropriate supervision to ensure that the young

persons undertake their tasks safely.




October 2013

Page 55 of 56

Key Health & Safety Acts and Regulations:

The following list of acts and regulations are the key statutory instruments applicable to the management of occupational health and safety in the UK. As new acts and

regulations are introduced on a regular basis, those acts listed below may from time to time be supplemented or superseded by newer regulations.

� Building Regulations (Various dates) � Carriage of Dangerous Goods and Use of Transportable Pressure Equipment

Regulations 2007 � Chemicals (Hazard Information and Packaging for Supply) Regulations 2009 � Confined Spaces Regulations 1997 � Construction (Design and Management) Regulations 2007 � Control of Asbestos Regulations 2012 � Control of Lead at Work Regulations 2002 � Control of Major Accident Hazards Regulations 1999 (COMAH) � Control of Pesticides Regulations 1986 � Control of Substances Hazardous to Health Regulations 2002 (COSHH) � Control of Vibration at Work Regulations 2005 � Dangerous Substances (Notification and Marking of Sites) Regulations 1990 � Dangerous Substances and Explosive Atmosphere Regulations 2002

(DSEAR) � Electricity at Work Regulations 1989 (SI 1989 No. 635) � Food Premises (Registration) Regulations 1991 � Food Safety (General Food Hygiene) Regulations 2004 � Gas Appliances (Safety) Regulations 1995 � Gas Safety (Management) Regulations 1996 � Hazardous Waste Regulations 2005 � Health and Safety at Work Act 1974 � Health and Safety (First Aid) Regulations 1981 � Health and Safety (Consultation with Employees) Regulations 1996 � Health and Safety (Display Screen Equipment) Regulations 1992 � Health and Safety (Information for Employees) Regulations 1989 � Health and Safety (Safety Signs and Signals) Regulations 1996 � Ionising Radiations Regulations 1999 � Lifting Operations and Lifting Equipment Regulations 1998 (LOLER 98) � Management of Health and Safety at Work Regulations 1999 � Manual Handling Operations Regulations 1992 � Noise at Work Regulations 2005 (NAWR) � Notification of Installations Handling Hazardous Substances Regulations 2002 � Notification of New Substances Regulations 1993 � Personal Protective Equipment (PPE) at Work Regulations 1992 & 2002 � Pressure Equipment Regulations 1999 � Pressure Systems Safety Regulations 2000 � Provision and Use of Work Equipment Regulations 1998 (PUWER 98) � Regulatory Reform (Fire Safety) Order 2005




October 2013

Page 56 of 56

� Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR)

� Safety Representatives and Safety Committees Regulations 1977 � Simple Pressure Vessels (Safety) Regulations 1991 � Supply of Machinery (Safety) Regulations 1992 � Work at Height Regulations 2005 � Working Time Regulations 1998 � Workplace (Health, Safety and Welfare) Regulations 1992

Documents

Galpro (Dry Linings) · PDF fileGalpro (Dry Linings) Limited HEALTH AND SAFETY POLICY & PROCEDURES MANUAL 17a Wealden Place ... Web: