FY19 SUMMER SCHOOL IMPLEMENTATION MANUAL · FY19 SUMMER SCHOOL SECTION III- SITES . I-3 . SOUTH REGION . ELEMENTARY SCHOOL SITES . Boca Raton El Coral Reef Coral Sunset Diamond View

Donald E. Fennoy II, Ed.D., Superintendent Keith Oswald, Deputy Superintendent/Chief of Schools

FY19 SUMMER SCHOOL IMPLEMENTATION MANUAL

Table of Contents

Program Sites _______________________________________________________ I

Contacts __________________________________________________________ II

Training Dates _____________________________________________________ III

Guidelines for Hiring ________________________________________________ IV

Summer VPK Programs ______________________________________________ V

Third Grade Summer Reading Academy (SRA) ___________________________ VI

ESOL Summer Programs _____________________________________________ VII

Elementary Summer School __________________________________________VIII

Middle Summer School ______________________________________________ IX

High Summer School ________________________________________________ X

Summer Camp Directory

SECTION I

SITES

School Location Numbers and Programs Offered _______________________________________ 1

School Site and Feeder Schools by Region

North Region ___________________________________________________________________ 2

South Region ___________________________________________________________________ 3

Central Region __________________________________________________________________ 4

Glades Region __________________________________________________________________ 5

Table of Contents

FY19 SUMMER SCHOOL SITES

I-1

SUMMER SITES WITH SCHOOL LOCATION NUMBER AND PROGRAMS OFFERED *All District High Schools will be offering Edgenuity on site for their students

ELEMENTARY SITES Allamanda 0101 ESE ( K-5) & ESOL Boca Raton El 0951 ESE & SRA (ASD, EBD, PRE-K, K-5) Cholee Lake 2761 ESE, ESOL, & SRA (PRE-K, K-5) Coral Reef 2581 ESE, ESOL, & SRA (ASD, EBD, DHH, PRE-K, K-5) Coral Sunset 1811 ESE & SRA (ASD, EBD, PRE-K, K-5) D.D. Eisenhower 1541 SRA (DHH K-5, ESE PRE-K ) Diamond View 3261 ESE, ESOL, & SRA (ASD, EBD, PRE-K, K-5) Elbridge Gale 3361 ESE & SRA (PRE-K, K-5) Golden Grove 2421 ESE & SRA, (PRE-K, K-5) Gove El 1241 ESE, ESOL, & SRA (PRE-K, K-5) Grassy Waters 3351 ESE & SRA (DHH, PRE-K, K-5 ) Liberty Park 1871 ESE, ESOL, & SRA (PRE-K, K-5) Morikami 1951 ESE & SRA (DHH,ASD, PRE-K, K-5) North Grade 0681 ESE, ESOL, & SRA (ASD, EBD, PRE-K, K-5) Palm Springs El 0651 ESE, ESOL, & SRA (PRE-K, K-5) U.B. Kinsey 0361 ESE & SRA (PRE-K, K-5) West Riviera 1401 ESE, ESOL, & SRA (PRE-K, K-5)

MIDDLE SCHOOL SITES John I Leonard High 1361 ESE & ESOL (MS) Pahokee High 1771H ESE & ESOL (MS) Palm Beach Central High 2631 ESE & ESOL (MS) Santaluces High 1611 ESE & ESOL (MS) Suncoast High 0151 ESE & ESOL (MS) West Boca Raton High 3251 ESE & ESOL (MS)

HIGH SCHOOL SITES John I Leonard High 1361 ESE & ESOL (MS & HS) & Driver Ed Pahokee High 1771H ESE & ESOL (MS & HS) & Driver Ed Palm Beach Central High 2631 ESE & ESOL (MS & HS) & Driver Ed Santaluces High 1611 ESE & ESOL (MS & HS) & Driver Ed Suncoast High 0151 ESE & ESOL (MS & HS) & Driver Ed West Boca Raton High 3251 ESE & ESOL (MS & HS) & Driver Ed

ESE SPECIAL DAY SCHOOL SITES Indian Ridge 2411 Royal Palm School 1801 ESE & ESE PRE-K

ALTERNATIVE EDUCATION /DJJ SITES Crossroads 3101 Highridge Family Center 3024 Riviera Beach Prep 3355 Turning Points 0842

VOLUNTARY PREKINDERGARTEN EDUCATION PROGRAM (VPK) Highland El 0671 Jupiter El 0071 South Grade El 2431

FY19 SUMMER SCHOOL SECTION III- SITES

I-2

NORTH REGION ELEMENTARY SCHOOL SITES

Allamanda D.D. Eisenhower Golden Grove West Riviera ESE ( K-5) & ESOL SRA ( DHH K-5, ESE PRE-K) ESE (K-5) & SRA ESE, ESOL, & SRA

Allamanda Allamanda Acreage Pines Dr. Mary M. Bethune Beacon Cove Beacon Cove Cypress Trails(CR) Grove Park

D.D. Eisenhower D.D. Eisenhower Frontier Lincoln Jerry Thomas Jerry Thomas Golden Grove Northmore

Jupiter El Jupiter El H.L. Johnson(CR) Roosevelt El Jupiter Farms Jupiter Farms Loxahatchee Groves(CR) Washington

Lake Park Lake Park Pierce Hammock West Riviera Lighthouse Lighthouse Royal Palm Beach El (CR)

Limestone Creek Limestone Creek Marsh Pointe Marsh Pointe

Palm Beach Gardens El Palm Beach Gardens El The Conservatory of NPB The Conservatory of NPB

Timber Trace Timber Trace

MIDDLE SCHOOL SITE Suncoast High

ESE, EBD & ESOL (MS) Bak Middle School of the Arts John F. Kennedy

Bear Lakes Middle Jupiter Middle H.L. Watkins Roosevelt Middle

Independence Middle The Conservatory of NPB (6-9 grade) Jeaga Middle Watson B. Duncan Middle

Osceola Creek & Western Pines(NR) will be attending Palm Beach Central High(CR)

HIGH SCHOOL SITE Suncoast High

ESE, EBD & ESOL (MS & HS) & DRIVER ED Dreyfoos SOA Palm Beach Lakes High Jupiter High Suncoast High

Palm Beach Gardens High W.T. Dwyer High Osceola Creek & Western Pines(NR) will be attending Palm Beach Central High(CR)

All North Area High Schools will be offering Edgenuity on site for its students

ESE SPECIAL DAY SCHOOL SITES Indian Ridge

Royal Palm Beach School - ESE & PRE-K ESE

ALTERNATIVE EDUCATION/DJJ SITES Crossroads Academy

Highridge Family Center Riviera Beach Prep

Turning Points

VOLINTARY PREKINDERGARTEN EDUCATION PROGRAM (VPK) Highland El Jupiter El

South Grade El


I-3

SOUTH REGION ELEMENTARY SCHOOL SITES

Boca Raton El Coral Reef Coral Sunset Diamond View Morikami North Grade ESE & SRA (ASD, EBD, PRE-K, K-5)

ESE, ESOL, & SRA (ASD, EBD,

DHH, PRE-K, K-5)

ESE & SRA (ASD, EBD, PRE-K, K-5)

ESE, ESOL, & SRA (ASD, EBD, PRE-K, K-5)

ESE & SRA (DHH, ASD, PRE-K, K-5)

ESE, ESOL, & SRA (ASD, EBD, PRE-K, K-5)

Addison Mizner Coral Reef Coral Sunset Citrus Cove Banyan Creek Barton Boca Raton El Crystal Lakes Hammock Pointe Diamond View Crosspointe Lantana El

Calusa Forest Park Sandpiper Shores Freedom Shores Morikami North Grade Del Prado Galaxy Sunrise Park Indian Pines Orchard View Rolling Green JC Mitchell Hagen Road Waters Edge Starlight Cove Pine Grove South Grade

Verde Hidden Oaks Whispering Pines Plumosa Manatee S.D. Spady Poinciana Village Sunset Palms

MIDDLE SCHOOL SITES West Boca High Santaluces High ESE & ESOL (MS) ESE & ESOL (MS)

Boca Middle Christa McAuliffe Carver Middle Congress Middle Don Estridge Lantana Middle

Eagles Landing Woodlands Loggers Run

Omni Middle

Village Academy HIGH SCHOOL SITES

West Boca High Santaluces High ESE (MS & HS), ESOL (MS & HS), & Driver Ed ESE (MS & HS), ESOL (MS & HS), & DRIVER ED

Atlantic High Boynton High Boca Raton High Santaluces High Olympic Heights Park Vista High

Spanish River High Village Academy

West Boca High All South Area High Schools will be offering Edgenuity on site for its students

ESE SPECIAL DAY SCHOOLS Indian Ridge

Royal Palm Beach School - ESE & PRE-K ESE ALTERNATIVE EDUCATION/DJJ SITES

Crossroads Academy Highridge Family Center

Riviera Beach Prep Turning Points

VOLUNTARY PREKINDERGARTEN EDUCATION PROGRAM (VPK) Highland El Jupiter El

South Grade El


I-4

CENTRAL REGION ELEMENTARY SCHOOL SITES

Cholee Lake Elbridge Gale Grassy Waters Liberty Park Palm Springs El U B Kinsey ESE, ESOL, & SRA (PRE-

K, K-5) ESE & SRA

(PRE-K, K-5) ESE & SRA

(DHH, PRE-K, K-5 ) ESE, ESOL, & SRA

(PRE-K, K-5) ESE, ESOL, & SRA

(PRE-K, K-5) ESE & SRA

(PRE-K, K-5)

Berkshire Binks Forest Benoist Farms Forest Hill Elem Belvedere Northboro (N) C. O. Taylor Discovery Key Egret Lake Greenacres Highland Palm Beach Public Cholee Lake Elbridge Gale Grassy Waters Heritage Palmetto Pleasant City

Meadow Park Equestrian Trails Hope Centennial Liberty Park South Olive Seminole Trails Pine Jog Everglades Melaleuca U B Kinsey

Palm Springs Ele New Horizons Wynnebrook West Gate Panther Run Westward

Wellington Elem

MIDDLE SCHOOL SITES John I Leonard High Palm Beach Central High

ESE & ESOL (MS) ESE & ESOL (MS) Conniston Middle Crestwood Middle L.C.Swain Middle Emerald Cove Middle

Lake Worth Middle (S) Okeeheelee Middle Palm Springs Middle Osceola Creek Middle (N)

Tradewinds Polo Park Middle

Wellington Landings Middle Western Pines Middle (N)

HIGH SCHOOL SITES John I Leonard High Palm Beach Central High

ESE (MS & HS), ESOL (MS & HS), & Driver Ed ESE (MS & HS), ESOL (MS & HS), & DRIVER ED Forest Hill High Palm Beach Central High

John I Leonard High Royal Palm Beach High Lake Worth High Seminole Ridge High (N)

Wellington High All Central Area High Schools will be offering Edgenuity on site for its students


Royal Palm School - ESE & PRE-K ESE



Turning Points


South Grade El


I-5

GLADES REGION ELEMENTARY SCHOOL SITE

Gove ESE, ESOL, & SRA (PRE-K, K-5)

Belle Glade Pahokee El Glade View Pioneer Park

Gove Rosenwald KEC/Canal Point

MIDDLE SCHOOL SITE Pahokee High

ESE & ESOL (MS) Lake Shore

Pahokee Middle

HIGH SCHOOL SITE Pahokee High

ESE(MS & HS), ESOL (MS & HS), & DRIVER ED Glades Central High

Pahokee High All Glades Region High Schools will be offering Edgenuity on site for its students.


Royal Palm School - ESE & Pre K ESE



Turning Points


South Grade El

SECTION II

CONTACTS

Instructional Support Team Leaders _________________________________________________ 2

Division of Human Resources ______________________________________________________ 4

Transportation _________________________________________________________________ 7

Table of Contents

FY19 SUMMER SCHOOL SECTION II - CONTACTS

II-1

INSTRUCTIONAL SUPPORT TEAM LEADERS

REGION/PROGRAM CONTACT PERSON TELEPHONE NUMBER

PX NUMBER

South Region Joi Odom Grant 982-0941 982-0942

50941 50942

Central Region Claudia Mejias 804-3254 83254

Glades Region Adrianna Kimbrel Lawanda Harper

996-4900 44609

North Region Chanda Kinlaw 494-1504 81504

Third Grade Summer Reading Academy (SRA)

Linda Golightly Mary Ann Colbert Kelly Gilbert Robin White

434-8806 434-8854 434-7594 357-1135

48806 48854 47594 21135

Summer Voluntary Prekindergarten (VPK)

M.J. Steele Beverly Sears

969-5884 434-8720

45884 48720

Summer School Olivia Rogers 982-0925 50925

Exceptional Student Education (ESE) Jennifer Cocorcan 357-7561 47561

South Region - ESE Coordinator Ana Gomez 731-2880 42880

Central Region - ESE Coordinator Theresa Padro-Morel 868-5301 55301

Glades Region - ESE Coordinator Amy Brown 996-4902 44902

North Region - ESE Coordinator Janice Coe 494-1535 81535

ADA/504 434-8817 48817

Budget Raymond Church 434-7406 47406

Middle School Course Recovery Theresa Miller 434-8884 48884

Driver Education Eric Stern 434-7450 47450

Edgenuity Heidi Putre Leslie Terribile

638-2140 366-6136

52140 76136

Educational Alternatives/DJJ Veneise Harrell 881-4740 24740

FTE Information (IT) Kimberly Free (Elementary) 434-8168 48168

Jason Smith Secondary/Graduation)

434-7390 47390

Graduation Ceremony Eric Stern 434-7450 47450

Health Services Merris Smith 681-3796 43796

The Education Network David McKinley 738-2763 22763


II-2

HUMAN RESOURCES

DEPARTMENT REGION CONTACT PERSON PHONE

NUMBER PX

NUMBER

Recruitment and Retention - HR Partners

Director Gail Williams 434-8043 48043

South Region Tim Kubrick 649-6832 46832

South & Central Kelly D’Aoust 357-7637 47637

Central Region Elaine Gallagher 649-6830 46830

Glades & Alternatives Melicia 357-7638 47638

North Region Maryse Glaze 434-8432 48432

Nikki Jones 649-6809 46809

Departments & Summer Camp Latoya Bunche 434-8877 48877

Employment Postings All Regions Edith Brown 434-8639 48639

Substitute Teachers All Regions Latoya Bunche 434-8877 48877

Certification Manager

North Ushinda Pitts 434-8145 48145

South Elem 1/South Elem 2 Graciela Vazquez 434-8117 48117

South Secondary/ Central Elem Stefanie Fitzwilliam 434-3895 43895

Central Elem/ Secondary Jacquelyn Richardson 434-8127 48127

Glades/Alt Ed Kim Pirtle 434-8151 48151

Administrative Postings All Regions Jennifer Velez 434-8043 48043


II-3

TRANSPORTATION FACILITY CONTACT PERSON TELEPHONE

NUMBER PX

NUMBER

District-Wide Transportation Call Center for Parent(s)/Guardian(s)

357-1110 49900

Dispatch 242-6501 56501

Central Routes (Regular ONLY)

Lydia Sanchez, Area Manager 242-8377 28377

Teliska Jackson-Wolliston, Team 242-6544 56544

Leader (AM) 242-6505 56505

Simona Falana, Team Leader (PM) 242-6568 56568

Venetrice Jackson, Sr. Coordinator (AM) 242-6536 56536

Terrence Andrews, Sr. Coordinator (PM)

Dispatch 242-8372 58372

East Routes (ESE ONLY)

Dr. Geoff McKee, Area Manager 494-0072 50072

Clarinda Shabazz, Team Leader (AM) 242-8364 58364

Lutrella Miller, Team Leader (PM) 242-8389 58389

Filomena Chance, Sr. Coordinator (AM) 242-8310 58310

Millicent Rollins, Sr. Coordinator (PM) 242-8326 58326

Dispatch 494-0052 50052

North Routes


Ross Larson, Team Leader 881-3705 23705

Annie Hunter, Sr. Coordinator 494-0055 50055

Dispatch 904-9081 79081

Royal Palm Routes


Gary Mosley, Team Leader 904-9083 79083

Carmita Singletary, Sr. Coordinator (AM) 904-9082 79082

Cynthia Holloman, Sr. Coordinator (PM) 904-9078 79078

Dispatch 738-9211 59211

South Routes


Karla Longsworth, Team Leader (AM) 738-9201 59201

Spencer Jackson III, Team Leader (PM) 738-9202 59202

Gloria Thompson, Sr. Coordinator(AM) 738-9212 59212

Faye Ingraham, Sr. Coordinator (PM) 738-9203 59203

West Routes

Dispatch 992-2173 42173


Gary Mosley, Team Leader 904-9083 79083

Tammy Pierre, Sr. Coordinator 992-2105 42105


II-4

CONTACT PERSON TELEPHONE NUMBER

PX NUMBER

Library Media Services - K-12 Instructional Materials

Holly Ruffner 684-5227 45227

Maintenance and Operations 882-1914 21914

ESOL Aimee White- Elementary Nadilia Charles - Secondary

649-6840 434-7348

46840 47348

Professional Library Holly Ruffner 684-5227 45227 Purchasing Darcie Garbacz 434-8214 48214 School Counseling Services Stephen Kaplan-Elementary

Amy Mazzocco-Middle Eunice Vivar-High

434-8456 432-6348 434-8820

48456 86348 48820

School Food Services Pete Wood 383-2003 52003 School Police Patrick McCutcheon 357-5904 25904 Summer Camp/Afterschool Programming Michelle Amorim 640-1169 81169

Supply Warehouse Mark Moon 882-8500 88500

SECTION III

TRAINING

FY19 SUMMER SCHOOL SECTION III – TRAINING DATES

III-1

DATE GROUP PURPOSE LOCATION/TIME Monday, March 25, 2019

All Summer School/ESY, VPK, SRA, ESOL Site Administrators

Voluntary – Site Administrator Training (policies, procedures & instruction)

FHESC – D9792 8:30am – 2:00pm

Monday, March 25, 2019

VPK Administrators Mandatory – Site Administrator Training (policies, procedures & instructions)

FHESC - C-143 Conf. Room 7:30am – 8:15am

Thursday, May 9, 2019

Middle School Course Recovery (MSCR) Coordinators

7-day MSCR Coordinator Training (policies, procedures & instruction)

FHESC Cafeteria 4:30pm - 6:30pm

On-demand Adobe Connect

Middle School Course Recovery (MSCR) Teacher Training

Veteran Training for MSCR Lab Teachers

Online training located in eLearning Management

Monday, May 20, 2019

Edgenuity Summer School Guidance Counselors

Edgenuity Updates to Summer School Procedures

Online training presentation to be sent via email or may be requested directly from Heidi Putre.

Wednesday, May 22, 2019

Middle School Course Recovery(MSCR) Teacher Training

Foundations Training for new MSCR Lab Teachers

IBIS Lab #2 8:30am – 4:00pm

Monday, June 3, or Tuesday, June 4, 2019 (select one date)

Edgenuity Summer School Lab Managers

Edgenuity Updates and New User Training

Palm Beach Virtual School New: (6/3 OR 6/4) 8:00am-3:00pm Experienced:(6/3 only) 8:00am-10:30pm OR 11:00am-1:30pm

Tuesday, June 4, 2019

Summer VPK Certified Teachers

State Mandated Training Highland El: 8:00am – 9:00am South Grade El: 9:45am – 10:45am Jupiter El: 1:00pm – 2:00pm


ESOL Site Coordinators Mandatory- Site Coordinators Professional Development (procedures & instruction)

Department of Multicultural Education 3388 Forest Hill Blvd, West Palm Beach

Tuesday, June 4, through Thursday, June 6, 2019 (select one date) Note: Participants can attend more than one day.

All ESE teachers working Extended School Year (ESY).

Highly encouraged in-depth training for teachers instructing students with disabilities during ESY. Training will include: classroom set-up, behavior strategies, and a review of curricular materials provided. ESE in-service points will be awarded. There will be a flyer with more information about sessions that will be offered. ESE teachers should check with their ESY administrator for the flyer.

Lantana Middle Contact Jennifer Corcoran PX 47561 Register via eLearning. 8:00am – 12:15pm

FY19 SUMMER SCHOOL SECTION III – TRAINING DATES

III-2

DATE GROUP PURPOSE LOCATION/TIME

Tuesday, June 4, through Thursday, June 6, 2019 (select one date)

JumpStart Teacher Training In-depth preparation for JumpStart teachers

6/4 AM: Whole Group - FHESC Thurber A 6/4 PM: Content Area Breakouts - FHESC Thurber A 6/5: Content Area Breakouts -FHESC Rear of Cafeteria 6/6: School site-based planning/preparation - D9792 or school site-all day. 8:30 am -3:30 pm

Tuesday, June 4 -Thursday, June 6, and Monday, June 10, 2019 (4 days)

All SRA District Coaches & Coordinators

Mandatory – SRA District Coach Professional Development (compensated for 24 hours @ current mandatory PD rate)

CO Taylor/Kirklane 8:30am – 3:30pm (each day with one hour for lunch) June 10: Assigned SRA Site

Wednesday, June 5, 2019 Thursday, June 6, 2019

Middle and High School ESOL Teachers, Teachers on Call and ESOL School Counselors

Mandatory- Professional Development for Secondary ESOL Summer Program

Forest Hill High School Media Center 6901 Parker Avenue West Palm Beach, FL 33405 8:00am-3:30pm

Friday, June 7, 2019

Middle and High School ESOL Teachers and ESOL School Counselors

Mandatory- On site planning day at school for Secondary ESOL Summer Program

various school sites

Monday, June 10, 2019 and Tuesday, June 11, 2019

Migrant Education Program – Camp Invention Teachers and Substitutes attend on 6/10 & 6/11 Paraprofessionals 6/11 only

Mandatory – Camp Invention curriculum training

Highland El 9:00 am – 3:30 pm


Elementary ESOL Teachers and Teachers on Call

Elementary ESOL Teacher Professional Development for STEM Explorers Camp

Cholee Lake El 6680 Dillman Road, West Palm Beach, FL 33413 8:00 am –3:30 pm (7.5 Hours)


New to SRA Teachers and New to SRA Teachers on Call and Coordinators

Mandatory – SRA Professional Development (compensated for 6 hours @ current mandatory PD rate)

CO taylor/Kirklane 8:30 am – 3:30 pm (each day with one hour lunch)


SRA Reading Coaches Mandatory - Assist SRA Site admins with Class rosters and prep materials for PD

Assigned SRA School Site 8:30 am –3:30 pm (each day with one hour for lunch)

Wednesday, June 12, 2019 (1 day)

All SRA Teachers, Teachers on Call, District Coaches and Coordinators

Mandatory – SRA Professional Development (compensated for 6 hours @ current mandatory PD rate)

Professional Development at School Sites 8:30 am –3:30 pm (each day with one hour for lunch)

Wednesday, June 12, 2019 Thursday, June 13, 2019

Elementary ESOL Teachers Mandatory- On site planning day at school for Elementary ESOL Teacher STEM Explorers Camp

various school sites

SECTION IV

HIRING

FY19 SUMMER SCHOOL SECTION IV - HIRING

Guidelines for Hiring Administration _______________________________________________________________________ 2

Guidelines for Hiring Instructional Employees including Teachers-on-Call ______________________________________ 4

Guidelines for Hiring Non-Instructional Employees _______________________________________________________ 8

Guidelines for Hiring Substitute Teachers _______________________________________________________________ 11

Table of Contents

FY19 SUMMER SCHOOL SECTION IV - HIRING

FY19 SUMMER SCHOOL SECTION IV-HIRING

IV-2

In order to process the hiring of Summer School Site Administrators, Summer School Site Principals

re requested to recommend their choice for the Site Administrator’s position to their Regional Superintendent.

WHO IS ELIGIBLE FOR APPOINTMENT:

Principals may recommend an employee for Summer School Site Administrator according to one of the following criteria:

The employee is presently on staff as an assistant principal; or

The employee is presently an assistant principal at another school. NOTE: Summer School Site Administrators cannot be traded off for teachers on assignment. Selection of the Summer School Site Administrators should be completed no later than Friday, March 8, 2019.

QUESTIONS: Please direct any questions regarding the hiring of Summer School Site Administrators to Maryse Glaze at PX: 4-8432.

GUIDELINES FOR HIRING ADMINISTRATION


IV-3

RECOMMENDATION FOR SITE ADMINISTRATOR’S POSITION

The Regional Superintendent or designee is requested to notify Maryse Glaze

([email protected]) via email in the Department of Recruitment and Retention

of their choice(s) for Summer School administrative positions.

The Department of Recruitment and Retention will verify the eligibility of all selected Site Administrators and notify the appropriate Regional Office if there are concerns.

IMPORTANT: **Interim personnel are not eligible for Summer School Employment**

[email protected]


IV-4


ELIGIBLE FOR REAPPOINTMENT

In order to be eligible for employment during Summer School, employees must be certified in- field and highly

qualified for the subject(s) they will be assigned to teach and be recommended for reappointment for FY20.

Teachers with certificates expiring on June 30, 2019, are not eligible for hire until they have renewed their teaching certificate. Renewal applications to the State are required by May 10 in order to be considered.

Teachers who are required to pass the General Knowledge Test by June 30, 2019 must provide official

passing test scores to the District Certification Office in order to be approved for hire. This would make

the deadline earlier.

Please take note of the following information:

ESE & VPK

Teachers assigned a Pre-K ESE Disabilities course must be certified in Pre-K Primary Education or Preschool Education.

Teachers assigned to Pre-K ESE Disabilities and who hold certification in Early Childhood Education,

Primary Education, Elementary Education, OR ESE (K-12) certification must also hold the Pre-K Disabilities

Endorsement.

Preference must be given to VPK certified teachers who are currently teaching in the VPK Education

Program and will work both shifts.

o Teachers must be certified in Preschool Education, Early Childhood Education, Primary

Education, Prekindergarten Primary, or Elementary Education.

○ Teachers will be required to show proof of completion of both Emergent Literacy for VPK

instructors and “New” Florida Early Learning and Developmental Standards - Birth to

Kindergarten (2017). These courses are both available online at www.myflorida.com/childcare.

○ Teachers will be required to also show proof of Teaching Strategies GOLD Online Basic Course. For information regarding accessing the GOLD Online Basic Course, contact Beverly Sears at PX 4-8720 or 561-434-8720.

Course code numbers will be required before approval is granted.

With the exception of the SS Teacher-Wilson Trained, all other ESE teachers K-12 must be ESE Certified.

For ESOL Elementary, Middle and High, please see the ESOL section of the manual

GUIDELINES FOR HIRING INSTRUCTIONAL EMPLOYEES INCLUDING TEACHERS-ON-CALL

http://www.myflorida.com/childcare



IV-5

APPLICATION

Instructional employees, including Teachers-On-Call, who are interested in working during Summer School

must attach themselves to the position using PeopleSoft no later than Monday, May 13, 2019. Guidelines on

how to apply are outlined below:

How to Browse Available Jobs as a Current School District Employee:

1. Go to the School District’s Website (www.palmbeachschools.org) 2. Click on Sign In. This will take you to your District Portal 3. Click on PeopleSoft 4. Click on Apply for Jobs 5. You can search jobs by the following:

Using Keywords in the Basic Search section (i.e., Elementary, Science) you may also use the Advance Search link

next to the yellow search button. This option will help you narrow your search by locating available positions

according to their location, their job family, etc. You can also use the navigation buttons in the top right-hand

corner of the Latest Job Postings section (First, Previous, Next, Last).

When browsing for jobs use the following Website Key Code: SS - Summer School/Extended School Year

SS- Summer School SV - Summer Voluntary Prekindergarten SR -Third Grade Summer Reading Academy SE - Summer ESOL SC - Summer Camp

NOTE: Instructional employees are NOT eligible to be hired for Non-Instructional positions without written

approval from their Regional Superintendent.

SALARY

Instructional employees will be paid their hourly rate of pay including Advanced Degree pay and Glades

Supplement (when assigned to a Summer position at a Glades school site), in effect during FY19. Instructional

employees hired for a Non- Instructional position will be paid the minimum hourly rate of pay for that position,

in effect during FY19.

http://www.palmbeachschools.org/


IV-6

TEACHERS-ON-CALL

Summer VPK sites should hire at least two or three extra teachers and SRA should hire one teacher to

serve as Teachers-On-Call.

VPK Teachers-On-Call may attend the teacher training session on Tuesday, June 4 and will be paid atraining stipend, if the applicant registers for and attends the training. The site administrator registersteachers for the training.

Teachers-On-Call should only be used when a classroom teacher is absent. Teachers-On-Call will be paid their hourly rate of pay including Advanced Degree pay and Glades

Supplement (when assigned to a Summer position at a Glades school site), in effect during FY19.

CERTIFICATION/HIGHLY QUALIFIED STATUS (Including Teachers-On-Call)

Instructional employees must be certified and in-field for the classes they are assigned to teach during Summer

School. Will you hold a valid certificate as of July 1, 2019?

Certification must be valid through June 30, 2020.

Eligibility to participate in Summer School is dependent on your certification being valid until the last

day of summer school

Areas of certification and/or highly qualified status must match the teacher’s Summer School teaching

assignment.

Teachers with a Temporary Teaching Certificate hired during the 2017-2018 school year must provide the District Certification Office with official passing scores for all four parts of the General Knowledge Test prior to summer school approval.

For employment in the summer VPK Program, preference must be given to those certified, in-field, and highly qualified teachers who are currently teaching in the VPK Education Program and who will work both shifts.

Teachers must be certified in Preschool Education, Early Childhood Education, Primary Education,

Prekindergarten Primary, or Elementary Education.

Teachers assigned a Pre-K ESE Disabilities course must be certified in Pre-K Primary Education orPreschool Education.

Teachers selected to teach Pre-K ESE Disabilities who hold certification in Early Childhood Education,Primary Education, Elementary Education, and/or an ESE K-12 areas of certification must also hold thePre-K Disabilities Endorsement.

Course code numbers will be required before approval is granted. Teachers with expiring certificates should renew as soon as possible, as it can take up to six weeks to

receive a Professional Educator’s Certificate. Teachers interested in working Summer School whose certificates expires on June 30, 2019 must renew

by May 10, 2019.


IV-7

Complete the following steps to renew your Professional Educator’s Certificate:

1. Access the District Certification website at www.palmbeachschools.org/certification. 2. Click on the Renew Pro Certificate link on the left side of the page under Certification Forms. 3. Complete the two step process. 4. Click on your method of payment, Online Payment (Print the payment successful receipt.) or Payroll

Deduction (Place an “x” in the “renewal verification form” payment box at the bottom of page)

5. Go to the eLearning link (one of the options when you sign on as an employee) and print a copy of your

in-service record.

6. Send the Verification Renewal Form, copy of on-line payment (if applicable) and in-service printout to the District Certification Office Suite A-152.

http://www.palmbeachschools.org/certification

http://www.palmbeachschools.org/certification


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GUIDELINES FOR HIRING NON-INSTRUCTIONAL EMPLOYEES


ELIGIBLE FOR REAPPOINTMENT Only employees who have been recommended for reappointment for FY19 are eligible for employment during Summer School.

All applicants for Non-Instructional positions must meet the job’s requirements. Employees in the AESOP Bargaining Unit have first priority when filling clerical positions. Educational Interpreters (American Sign Language) will be hired and assigned to locations by the ESE

Department. The regular full-time school secretary (approved for 12 months) will be on duty. Duty days may not overlap with the regular contract (i.e., regular contract takes precedence; Summer

School effective start date/ending date must be adjusted). Teachers that wish to work in non-instructional positions during Summer School must have written

approval from the Regional Office. The email should verify that no regular non-instructional applicants were available and that the Teacher understands that he/she will be paid at the daily rate of the non-instructional position.

APPLICATION

Non-Instructional employees who are interested in working during Summer School must apply online using

PeopleSoft no later than Monday, May 13, 2019. Guidelines on how to apply are outlined below:

How to Browse Available Jobs as a Current School District Employee:

1. Go to the school District’s Website (www.palmbeachschools.org)

2. Click on Sign In. This will take you to your District Portal

3. Click on PeopleSoft

4. Click on Apply for Jobs

Using Keywords in the Basic Search section (i.e., Clerk, School Secretarial, Assistant Paraprofessional II) you may

also use the Advance Search link next to the yellow search button. This option will help you narrow your search

by locating available positions according to their location, their job family, etc. You can also use the navigation

buttons in the top right-hand corner of the Latest Job Postings section (First, Previous, Next, Last).



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When browsing for jobs use the following Website Key Code:

SS - Summer School/Extended School Year SS - Summer School/Wilson Trained SV - Summer Voluntary Prekindergarten SE - Summer ESOL SC - Summer Camp

Note: School Food Service and Transportation employees are not required to complete Summer School

applications. The School Food Service and Transportation Departments will handle all related applicants and

placements for Summer School.

Hiring Behavioral/Physical Needs Assistants (BNA) for Summer Programs

Employees being offered Behavioral/Physical Needs Assistant (BNA) positions for the summer, who are not

employed as a BNA during the regular school year, will be required to pass the Physical Demand Test (PDT). They

may not begin working until authorization has been received from the Office of Recruitment & Retention.

Employees who were employed as a BNA the previous summer, but are not employed as a BNA in their primary

job during the regular school year, will be required to retest.

As a result, Summer School Site Administrators/designees are encouraged to advertise available positions and

begin making selections as soon as summer budgets are available. This is critical to ensure employees are

approved to work prior to the first day of the summer program.

When a request to hire a BNA is received by the Office of Recruitment & Retention, the assigned HR Technician

will review the employee’s credentials to ensure he/she meets the minimum qualifications and will provide the

employee with instructions for scheduling the PDT.

Employee results will be updated on the Summer School Google Drive sheet. Any employee receiving a result of

“Not Capable,” may not be hired and the site administrator/designee should select another qualified candidate.

It is recommended that you monitor the sheet regularly for updates.

To inform interested employees of the PDT requirement, when advertising BNA positions site

administrators/designees should select “Physical Demand Test” in the “Description ID” field (See screenshot

below). This allows applicants to view a video providing information about the test and what to expect when

arriving at the testing facility, prior to applying for the position.


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SALARY

Non-Instructional personnel who are employed on less than a 12-month basis will be paid their hourly

rate of pay, without supplement, in effect during FY19 provided they are employed in the same job title.

Non-Instructional personnel working in a different job classification will be paid the minimum hourly rate

of pay for that position in effect during FY19.

Requests for payment of ESE supplements must be submitted by the school to ESE Payroll via e-forms,

at the beginning of each Summer Session using Exceptional Student Education (ESE) Supplemental Pay

Request Form (PBSD 1823).


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GUIDELINES FOR HIRING SUBSTITUTE TEACHERS

QUALIFICATIONS Only employees who have been recommended for reappointment for FY19, and substitutes registered with the Substitute Office, are eligible to work as a substitute in Summer School, excepting the SRA Program. Non-instructional employees who wish to be substitute teachers during Summer School must have a minimum of 30 semester hours on file and have completed the “How to be a Better Substitute Teacher” workshop.

SALARY Substitutes will be paid the same rate of pay they receive during the regular school year. Non-instructional employees who become substitutes for Summer School will receive the substitute pay rate in accordance with their educational level. Teachers who wish to substitute during Summer School will receive $13.91 per hour.

APPLICATION Current substitutes are not required to complete an application. Teachers and qualified non- instructional employees who are interested in working as a substitute teacher must complete the Summer School Substitute Teacher Application (PBSD 2022) and return the form no later than Monday, May 13, 2019 to: School District of Palm Beach County Substitute Office Attn: Latoya Bunche 3300 Forest Hill Blvd., A-132 West Palm Beach, FL 33406 FAX: (561) 357-7633

HOW TO REQUEST A SUBSTITUTE FOR SUMMER SCHOOL Current active substitutes may be hired as a substitute for any Summer School. Each school will be sent a link to a Google document, that contains a list of those requesting to substitute during the summer. You must contact the Substitute Office at PX: 4-8704 or PX: 4-8706, to add anyone other than a current active substitute to the list after Summer School begins. Each Summer School site will establish a procedure for contacting substitutes to work at their site. The Sub Locator is not in service during Summer School.

SECTION V

VPK

FY19 SUMMER SCHOOL SECTION V – VPK

24TSummer VPK Program Calendar24T ___________________________________________________________________________ 2

24TSummer VPK Instructional Days Calendar24T ____________________________________________________________________ 4

24TOne Classroom Space - Daily Schedule and Staffing24T ______________________________________________________ 5

24TTime Task Calendar24T ________________________________________________________________________________________ 6

24TEligibility Requirements for Student Attendance24T _________________________________________________________ 9

24TExceptional Student Education Students and 504 Plans24T ________________________________________________ 10

FDOE TAP #07-03 VPK Education Programs and Programs for Children with Disabilities ______________________ 11

Fact Sheet for Families – Summer VPK and Children with Special Needs ______________________________ 19

24TAttendance Policy24T _______________________________________________________________________________________ 21

24TBudget Information 24T _____________________________________________________________________________________ 22

24TSite Allocation Formulas 24T ________________________________________________________________________________ 23

24TSummer VPK Host School Site24T __________________________________________________________________________ 24

Registration Forms _______________________________________________________________________________________ 25

FY19 SUMMER SCHOOL VOLUNTARY PREKINDERGARTEN EDUCATION PROGRAM

SECTION V - VPK

Table of Contents Contact Persons: M.J. Steele, PX 45884 Beverly Sears, PX 48720


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Duration: Administrators and Teachers: 6 hours (training and classroom setup), Tuesday, June 4 5 days a week, 9 hours per day Tuesday, June 4, through Wednesday, July 31, 2019

Paraprofessionals: 4.5 hours (classroom setup), Tuesday, June 4 5 days a week, maximum of 5 hours per day Tuesday, June 4, through Wednesday, July 31, 2019

Students: 5 days a week, 8 hours per day Wednesday, June 5, through Wednesday, July 31, 2019

NOTE: Thursday, July 4, VPK school site will be closed for July 4 holiday.

PERSONNEL DAILY TIME SCHEDULED WORK DAYS

Administrators 6 hours (training & classroom setup), 9 hours (7:30 am – 4:30 pm)

Tuesday, June 4 (1 day) Wednesday, June 5 - Wednesday, July 31, 2019 (40 days). May work one or both Summer Shifts: Shift 1: June 4 – July 2 (21 days) Shift 2: July 2 – July 31 (21 days)

VPK Certified Teachers (1 Certified Teacher Per 12 Students)

6 hours (training & classroom setup), 9 hours (7:30 am – 4:30 pm)

Tuesday, June 4 (1 day) Wednesday, June 5 – Wednesday, July 31, 2019 (40 days). May work one or both Summer Shifts: Shift 1: June 4 – July 2 (21 days) Shift 2: July 2 – July 31 (21 days)

Paraprofessional II (1 Paraprofessional Per 2 Certified Teachers)

4.5 hours (classroom setup)

Not to exceed 5 hours: 7:30 am – 12:30 pm

OR 11:30 am - 4:30 pm

Tuesday, June 4 (1 day) Wednesday, June 5 – Wednesday, July 31, 2019 (40 days). May work one or both Summer Shifts: Shift 1: June 4 - July 2 (21 days) Shift 2: July 2 – July 31 (21 days)

VPK Students 8 hours (8:00 am - 4:00 pm) Wednesday, June 5 – Wednesday, July 31, 2019 (40 days)

PROGRAM CALENDAR


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Voluntary Prekindergarten (VPK) is a state funded, legislatively mandated program designed to prepare four-year-old children in Florida for kindergarten and build the foundation for their educational success, in accordance with s.1(b) and (c), Article IX of the State Constitution. VPK law allows parents to choose either a 540-instructional hour School-year Program or a 300-instructional hour Summer Program. Public schools are mandated to offer Summer VPK to all students seeking service up until the last 30 instructional hours of the program. The FY 2019 Summer VPK program is held five days a week, 8 hours per day, for 40 days, with ½ hour non-instructional rest time daily, to enable the District to provide the mandated 300 instructional hours and to maximize the potential learning gains of the students.

Duty days for all personnel may not overlap with regular contract. Summer VPK employment dates MUST

be adjusted since regular contract takes precedence.


V- 4

Monday Tuesday Wednesday Thursday Friday June 3

OFF June 4

Teacher Training & Classroom Setup. Shift 1; Staff First Day

June 5 Students’ First Day

June 6

June 7

June 10 June 11 June 12 June 13 June 14



July 1 July 2 End Shift 1 & Start Shift 2

July 3 July 4 Holiday

July 5

July 8 July 9 July 10 July 11 July 12



July 29

July 30 July 31

Last Day for All Aug 1

OFF Aug 2 OFF

Shift 1: 21 days

Shift 2: 21 days

INSTRUCTIONAL DAYS CALENDAR


V- 5

NOTE: Only one Paraprofessional II may be hired for each classroom space. There must be two teachers in each classroom space with 12 students per teacher. The Paraprofessional II may work either of the two schedule options. The site administrator may create a different 5-hour work schedule for a Paraprofessional II if approved by the Department of Early Childhood Education.

24 students 2 Certified Teachers 1 Paraprofessional II

Attend 8 Hours Daily 7½ Instructional Hours Daily

Paid for 9 Hours Daily 7½ Instructional Hours Daily

Part-time 5 hours Two Options for 1 Para

Schedule

7:30-8:00 am Parents Must Sign in. Begins at 7:45 am

Planning ½ Hour No Students

Option 1

7:30 am - 12:30 pm

8:00-11:30 am Instruction 3 ½ Hours Instruction 3 ½ Hours

11:30 am-12:00 pm Instruction ½ Hour Lunch with Teacher

Instruction ½ Hour Lunch with Students

Option 2

11:30 am- 4:30 pm

12:00-12:30 pm ½ Hour Rest/Quiet Time for Students

Duty-free Lunch Non- instructional

12:30-4:00 pm Instruction 3 ½ Hours Instruction 3 ½ Hours

4:00-4:30 pm Parents Must Sign Out. Late Fees After 4:00 pm

Planning ½ Hour No Students

ONE CLASSROOM SPACE – DAILY SCHEDULE AND STAFFING


V- 6

KEYWORD DATE ACTION TO BE TAKEN RECRUITMENT FLYER

Before March 14 A Summer VPK recruitment flyer will be provided to Regional Superintendents for distribution to elementary school principals to send home to all parents. The flyer will outline the procedure for Summer VPK student registration.

VPK SITE ADMINISTRATOR TRAINING

March 25 In-service training for Summer VPK Site Administrator. This training addresses State and District requirements that are specific to Summer VPK, such as VPK Readiness Rates, and the “New” Florida Early Learning and Developmental Standards – Birth to Kindergarten (2017), teacher qualifications, academic programming, hiring based on enrollment, daily student sign-in and sign-out mandates, attendance invoicing, etc. FHESC - C-143 Conference Room

PROFESSIONAL DEVELOPMENT

March 25 Summer School Site Administrators’ Training (voluntary).

STUDENT

REGISTRATION

Beginning March 25 Highland Elementary, Jupiter Elementary, and South Grade Elementary will accept Summer VPK registration packets, Monday – Friday, beginning March 25 through July 26, 8:00 am – 1:30 pm. Completed registration packets will be picked up by Department of Early Childhood Education staff to allow for the processing of each VPK Certificate on a timely basis, per state mandates.

BUDGET April 5 BUDGET SERVICES: Budget Services will create school site positions, located in the Department of Early Childhood Education. A fixed custodial supplies budget has been allocated for each site in the FY19 and FY20 budget years.

BUDGET April 5 Budget Services will distribute Summer VPK site budget forms and instructions to Regional Offices. Regional Offices will forward the budget packets to site administrators.

STAFFING April 8 Summer School sites create all Instructional and Non-Instructional postings in PeopleSoft UexceptU School Food Service and Transportation positions. The Department of Early Childhood Education will create postings for Summer VPK Instructional and Non-instructional positions. In order for your positions to be posted correctly you must follow these steps when creating your job openings: . Select UContinuous Uin the Job Opening Type field; . Select USUM SCHU in the FY Status field; . Select UUnlimited Uin the Openings to Fill field . Select UInternal Only Uin the Visible field.

TIME TASK CALENDAR


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STAFFING April 8 Summer VPK Instructional, including Teachers-On-Call, and non-instructional employees may begin applying for posted VPK positions using PeopleSoft. Preference must be given to those certified teachers who are currently teaching in the VPK education program and will work both shifts. Teachers must be certified in Early Childhood Education, Primary Education, Prekindergarten Primary, Elementary Education or Preschool Education. Teachers will be required to show proof of completion of Emergent Literacy for VPK Instructors and “New” Florida Early Learning and Developmental Standards – Birth to Kindergarten (2017) available online at Uwww.myflorida.com/childcare.U

STAFFING –CERTIFIED TEACHERS AND PARAS

Beginning April 15 The number of Summer VPK teachers and paraprofessionals hired and trained will be dependent on the projected and then actual student enrollment.

The Department of Early Childhood Education will hire Summer VPK site administrators, teachers, teachers-on-call, and paraprofessionals. Positions will be allocated based on the actual student enrollment, even if the enrollment is less than the original projection. Teachers may be released from their positions after the beginning of Summer VPK if enrollment is not sufficient to support maintaining the class. The Department of Early Childhood Education will inform the Regional Superintendents of all such personnel actions.

When verbal job offers are made for Summer VPK, certified teachers must register with Pat Haight, Department of Early Childhood Education ([email protected]) for the state mandated training session that will occur on June 4, 2019. Teachers will receive a training stipend for attending. The June 4 training will be held from 8:00 – 9:00 am at Highland Elementary School; 9:45 – 10:45 am at South Grade Elementary School; and 1:00 – 2:00 pm at Jupiter Elementary School.

BUDGET May 3 Regional Superintendents will review Summer School/ESY/SRA and VPK budgets and submit to the Budget Services Department.

BUDGET May 6 Notify Raymond Church in Budget Services regarding special job codes you may need.

STAFFING No later than May 13 Summer VPK Instructional, including Teachers-On-Call, and non- instructional employees must apply for VPK postings using PeopleSoft no later than May 13.

Preference must be given to those certified teachers who are currently teaching in the VPK education program and will work both shifts. Teachers must be certified in Early Childhood Education, Primary Education, Prekindergarten Primary, Elementary Education, or Preschool Education. Teachers must show proof of completion of: (1) Emergent Literacy for VPK Instructors, and (2) “New” Florida Early Learning and Developmental Standards – Birth to Kindergarten (2017)



V- 8

WAREHOUSE REQUISITIONS

May 17 Department of Early Childhood Education will coordinate orders for warehouse requisitions & notify VPK sites of number of classrooms needed for Summer VPK.

STAFFING June 1 Job Actions must be submitted when hiring personnel employed at your school site during the regular school year. (Use the effective date June 1). Employees being hired from other sites will be entered into the Google Summer School Hiring Document. The Department of Early Childhood Education designated staff will enter all required information into all columns highlighted in green ONLY and red where applicable.

STATE MANDATED PROFESSIONAL DEVELOPMENT AND CLASSROOM SETUP

June 4 All certified teachers must attend the state-mandated VPK training session. Site Administrators are also to attend. Information regarding the VPK assessment, etc., for Summer VPK will be provided. Classroom setup will follow.

Training: 8:00 – 9:00 am, Highland Elementary School; 9:45 – 10:45 am at South Grade Elementary School; and 1:00 – 2:00 pm at Jupiter Elementary School.

VPK STUDENTS BEGIN

June 5 Summer VPK begins for students. Students attend from 8:00 am to 4:00 pm, Monday through Friday, from June 5 – July 31. A schedule of District visitations will be forthcoming.

SHIFT 1 ENDS SHIFT 2 BEGINS

July 2 End of VPK Shift 1 and beginning of Shift 2. This is an overlap day for personnel working both shifts to promote a smooth transition from Shift 1 to 2.

HOLIDAY July 4 Holiday – VPK site closed.

STUDENT REGISTRATION LAST DAY

July 26 Last day to accept new students, per state law. State law requires districts to register students in the VPK program if at least 10 percent of the required instructional hours remain (the last 30 hours of Summer VPK).

VPK LAST DAY July 31 Last day of class for Summer VPK students, paraprofessionals, teachers and administrator. Administrator and teachers shall box up and deliver to Beverly Sears, FHESC, Suite C-143, all documents and materials listed in the “Closing Procedures” section of the Summer VPK Operations Manual for Administrators and Teachers.


V- 9

To be eligible for Summer VPK, a child: Must have turned four by September 1, 2018 (born Sept. 2, 2013, through Sept. 1, 2014) Must not have used a VPK Certificate during the school year Must reside in Florida

To register a student in the Summer VPK Education Program

Step 1: Parent obtains VPK Certificate of Eligibility

a) Online registration: Parents must apply online and upload or fax a copy of their child’s birth certificate and proof of address. They may apply at: www.elcpalmbeach.org/how- to-register.

b) For parents who do not have access to a computer: All Early Learning Coalition (ELC) offices have computers in their lobbies for any parent who does not have access to a computer. The parent must bring a copy of his/her child’s birth certificate and a proof of address to upload with the application. For more information, the parent should call the ELC at (561)-514-3300.

Step 2: Parent completes Summer VPK District registration packet

a) Parent brings documentation to Highland Elementary, or South Grade Elementary, or Jupiter Elementary or the FHESC beginning March 25, 2019 Original VPK Certificate of Eligibility (must have to enroll in Summer VPK) Proof of address (two items) Child’s birth certificate Proof of physical exam within 12 months of the date of entry (Health Form DH340) Proof of immunization status (Form DH680)

b) Registration hours Beginning March 25, Monday – Friday, 8:30 am until 1:30 pm, Highland Elementary,

South Grade Elementary, and Jupiter Elementary. Beginning March 28, Thursdays, from 8:30 am until 4:30 pm at the FHESC,

Department of Early Childhood Education, Suite C-143 Key Contact: Beverly SearsS,S (561) 434-8720; PX 48720

Highland Elementary, South Grade Elementary and Jupiter Elementary will be provided with VPK registration packets to distribute to interested parents. If a parent brings back a completed VPK registration packet, with an original VPK Certificate of Eligibility, the schools will contact Beverly Sears, Department of Early Childhood Education, and she will have someone pick up the registration packets. If a parent does not have an original VPK Certificate, the school shall direct the parent to the Early Learning Coalition as described in Step 1 above. Do not accept a registration packet unless it contains all required documentation, including an original VPK Certificate. A parent may also call the Department of Early Childhood Education at (561) 434-8720 for assistance.

ELIGIBILITY REQUIREMENTS FOR STUDENT ATTENDANCE

http://www.elcpalmbeach.org/how-to-register

http://www.elcpalmbeach.org/how-to-register


V- 10

All eligible students receiving ESE services with an IEP must be admitted into VPK classes although there is no obligation or funding to implement an IEP. If a Section 504 team convenes during Summer VPK and eligibility is determined, a Section 504 Accommodation Plan will be developed and implemented.

EXCEPTIONAL STUDENT EDUCATION (ESE) STUDENTS AND 504 PLANS


V- 11


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V- 13


V- 14


V- 15


V- 16


V- 17


V- 18


V- 19


V- 20


V- 21

State Mandated VPK Uniform Attendance Policies

Summer VPK class time is limited to 300 instructional hours; therefore, student attendance must be

closely monitored to ensure optimal student progress and financial viability of the program.

A student is counted present, no matter how long the student is in attendance on that day if the parent signs the student in and out.

According to a change in the State of Florida Rule 60BB-8.204 concerning VPK attendance, an instructional day from which a student is absent will be payable only if the student attends for 80% of the 300 instructional hours, or 32 of the 40 days of Summer VPK. Therefore, attendance must be closely monitored so that the VPK program can be paid for a full FTE.

If a student is absent for more than 8 days, the District will only be paid for the actual days a student attends the Summer VPK program. This also applies when students with severe health problems are absent more than 8 days.

ATTENDANCE POLICY


V- 22

Summer School Temporary Positions: Summer School site positions will be available for advertisement April 8, 2019

Supplies Budgets Custodial supplies budgets will be placed in the FY19 and FY20 budgets because the program spans two fiscal years:

For June, custodial supplies funding will be: (SCHOOL#)-1402-5510-551100-3017-PK01-461-2019-2019

For July and August, custodial supplies funding will be: (SCHOOL#) -1402-5510-551100-3017-PK01-461-2019-2020

Classroom supplies will be purchased and distributed by the Department of Early Childhood Education.

Timely Payment of Summer VPK Expenditures The summer school fund is closed at the conclusion of summer school each year. Summer payroll expenditures should be paid by the August 9 payroll, and any corrections or adjustments by the August 23 payroll.

SUMMER VPK: FUND: 1402 AWARD YEAR: 2019

BUDGET INFORMATION

Budget Services will create temporary positions to allow advertising. A minimum number of teachers will be allocated for VPK classrooms, based on projected and then actual enrollment. Since the District is mandated to serve all eligible children requesting services, and must allow children to continue to enroll up until the last thirty hours of the program, enrollment will be monitored and positions added by the Department of Early Childhood Education as needed.


POSITION ALLOCATION COMMENTS

Principal 1 per school Regular school principal 12 month

Site Administrator: Highland Elementary and

South Grade Elementary Jupiter Elementary

1 shared by Highland and South Grade elementary schools

1 per school

May work one or both shifts

May work one or both shifts

Teachers 1 teacher per 12 students 9 hours per day; may work one or both shifts

Teachers-on-Call As needed Covers absent teacher at regular daily rate

Paraprofessional II 1 per two teachers 5 hours per day maximum

Curriculum Materials The DLM Early Childhood Express curriculum will be available in the classroom.

Teachers should set up classrooms with existing resources, including appropriate furniture, center areas and manipulative materials.

Center areas should include:

• House Area

• Block Area • Art Area • Book Area • Writing Area • Table Toy Area • Math/Science

Items listed below are typical supplies available in the classroom.

• Magnetic Letters – Uppercase • Magnetic Letters – Lowercase

• Alphabet Sorting Kit • Magnetic Sounds Sort Boards • White Sentence Strips • Natural Bristles Paint Brushes • Blue Magnetic Pocket Chart • Alphabet Picture Stickers • Sidewalk Chalk • Glue Sticks • Glue Bottles • Invisible Tape • Crayons • Washable Paint – Red, Blue, Yellow, Green • Washable Markers

• Scissors • Pencils • Construction Paper • Folders • Manila Paper • Copy Paper • Easel Paper • Brown Lunch Bags • Index Cards

SITE ALLOCATION FORMULAS


V- 24

FY19 SUMMER VPK SITES CENTRAL REGION SOUTH REGION NORTH REGION

Highland El (0671) 500 Highland Ave.

Lake Worth, FL 33460

South Grade El (2431) 716 South “K” Street

Lake Worth, FL 33460

Jupiter Elementary (0071) 200 S. Loxahatchee Dr.

Jupiter, FL 33458

HOST SCHOOL SITES


V- 25

Form 1: Voluntary Prekindergarten Education Program Child Application (to obtain a VPK Certificate of Eligibility)

Form OEL-VPK 01:

This form is accessible at www.elcpalmbeach.org/. Parents must complete this form and apply online to obtain a VPK Certificate of Eligibility.

Form 2: New and Returning Student Registration Form, PBSD 0636, available in English, Creole,

Spanish and Portuguese (under District documents)

REGISTRATION FORMS

http://www.vpkflorida.org/

http://www.vpkflorida.org/

SECTION VI

SRA

Table of Contents

Calendar of Events ____________________________________________________________________ 2

Time Task Calendar ____________________________________________________________________ 3

Eligibility for English Language Learners (ELLs) _______________________________________________ 9

Students with Disabilities ______________________________________________________________ 10

Letters to Parents ____________________________________________________________________ 11

Budget Information __________________________________________________________________ 15

Host School Sites and Feeder School _____________________________________________________ 16

Registration Information _______________________________________________________________ 18

Student Information Card ______________________________________________________________ 19

Guidelines for Hiring __________________________________________________________________ 20

Data Entry Directions _________________________________________________________________ 30

Contact Person: Mary Ann Colbert, PX 48854 Kelly Gilbert, PX 47594 Linda Golightly, PX 48806 Robin White, PX 21135

FY19 SUMMER SCHOOL THIRD GRADE SUMMER READING ACADEMY

SECTION VI - SRA

FY19 SUMMER SCHOOL SECTION VI -THIRD GRADE SUMMER READING ACADEMY (SRA)

VI-2

Typical instructional time: 4 days a week, 5 hours per day, Monday, June 17 - Thursday, July 18, 2019 (19 days). NOTE – Thursday, July 4 is a holiday. School is closed

SRA PROGRAM DAILY TIME SCHEDULES WORK DAYS

Site Administrators 7:30 am – 2:30 pm (7 hours) Thursday, June 13- Monday, July 22, 2019 (21 days)

SRA Teachers and District Reading Coaches

8:30 am - 1:30 pm OR 9:00 am – 2:00 pm

(Determined by Site Administrators) (5 hours)

Thursday, June 13 - Thursday, July 18, 2019 (20 days, including teacher workday)

SRA Students

8:30 am - 1:30 pm

30 minutes -Breakfast

30 minutes - Lunch

4 hours - Reading instruction

Monday, June 17 - Thursday, July 18, 2019 (19 days)

PERSONNEL MANDATORY TRAINING TRAINING DAYS

Voluntary Site Administrators’ Training (General Summer School)

GENERAL SUMMER SCHOOL SITE ADMINISTRATORS’ TRAINING

March 25, 2019

Mandatory Site Administrators’ Training (Specific to SRA)

SRA SPECIFIC SITE ADMINISTRATORS’ TRAINING (policies, procedures, and instruction) Immediately following general summer school meeting.

March 25, 2019

Mandatory SRA District Reading Coach Training

*SRA District Reading Coaches will be compensated for 24 hours (excludes one hour lunch each day) at the current mandatory PD rate. Location: C.O. Taylor/Kirklane El, 8:30 am - 3:30 pm

Tuesday, June 4- Thursday, June 6, and Monday June, 10, 2019

*Must commit to all specified days

of training

Mandatory SRA Professional Development Days (New Teachers and New Teachers on Call to SRA, Only)

Location: C.O Taylor/ Kirklane El, 8:30 am – 3:30 pm Participants will be compensated for 6 hours (excludes one-hour lunch) at the current Mandatory PD rate. *SRA District Reading Coaches will work with Site Administrators at their school sites.


*Teachers must commit to all specified days of training.

Mandatory SRA Professional Development Days (All Teachers, Teachers on Call and Reading Coaches)

8:30 am – 3:30 pm (At SRA Sites) Participants will be compensated for 6 hours (excludes one-hour lunch) at the current Mandatory PD rate.

Wednesday, June 12, 2019

*Teachers must commit to all specified days of training.

CALENDAR OF EVENTS

Three (3) additional days have been approved for summer school site administrators. These days may be utilized according to the specific needs identified at each individual site at the discretion of the summer site/program administrator.


VI-3

KEYWORD DATE ACTION TO BE TAKEN

STAFFING Beginning April 5 INDIVIDUAL SRA SITES POST SRA TEACHER POSITIONS THE DISTRICT COMMUNICATIONS OFFICE will post the “FY19 SRA TEACHER POSITIONS INFORMATION” which includes salary guidelines and how to apply for the position on the District website. This information is also found on the last pages of this document

STAFFING Beginning April 5 SRA APPLICANTS: Instructional employees may begin applying for SRA. All applicants must provide an up-to-date resume and a copy of current Florida Teaching Certificate. Applicants apply directly to preferred SRA site(s).

HIRING Beginning April 5 SITE ADMINISTRATORS and SITE SECRETARY: Post jobs on PeopleSoft for SRA Teacher. SRA Site Administrators will begin screening SRA teacher applicants and interviewing qualified candidates.

STAFFING Beginning March 7

SRA DISTRICT READING COACH: Instructional employees may begin applying for SRA DISTRICT READING COACH. All applicants must provide an up-to-date resume and a copy of current Florida Teaching Certificate.

STAFFING Beginning March 7

THE DISTRICT COMMUNICATIONS OFFICE will post the “FY19 SRA DISTRICT READING COACH INFORMATION” which includes salary guidelines and how to apply for the position on the District website. This information is also found on the last pages of this document.

HIRING Beginning March 27

TEACHING AND LEARNING will begin screening SRA District Reading Coach applicants and interviewing qualified candidates.

HIRING Beginning April 8 TEACHING AND LEARNING will notify selected candidates of SRA District Reading Coach positions and assigned SRA school sites

BUDGET April 5 BUDGET SERVICES: Budget Services will create school site positions. A fixed supplies budget has been allocated for each site in the FY19 budget year.

BUDGET April 8 BUDGET SERVICES: Budget Services will distribute SRA Budget Request Worksheets and instructions to Regional Offices. Regional Offices will forward the budget packet to site administrators.

STAFFING No later than May 2

SRA TEACHER APPLICANTS: Instructional employees MUST have completed applying for posted position at SRA sites using PeopleSoft.

STAFFING April 5 SRA POSITIONS CREATED: Budget Department will create SRA Teacher, Teacher On Call and Reading Coach positions.

HIRING April 5- May 2nd information about ALL SRA Teachers and SRA Teachers-On-Call must be immediately entered by the SRA Site Administrator on the Google Document, “FY19 SRA Teacher Hires”. Teaching and Learning will verify Highly Effective and Reading Running Record Level 1 status of SRA Teachers and SRA Teachers-On-Call. Once information is verified, hires will be given a written confirmation. Site Administrators will update the applicant’s disposition in PeopleSoft to offer extended.

TIME TASK CALENDAR


VI-4

BUDGET May 2 SITE ADMINISTRATORS: Submit completed estimated Budget Request Worksheets to the Team Leader of their region.

BUDGET May 6 REGIONAL OFFICES: Team Leaders review SRA budgets and submit to Budget Services.

STUDENT FOLDERS Beginning week of May 6

TEACHING AND LEARNING: Send blank SRA student folders to all elementary schools, including charters. SRA folders are required for ALL students who are confirmed to attend SRA. (Third grade students who have not scored a Level 2 or higher on FSA ELA and have returned a signed parent letter confirming attendance must have a folder.) PINK FOLDERS - students who will attend SRA and HAVE NOT met good cause by the end of the school year YELLOW FOLDERS – students who will attend SRA and HAVE already met good cause by the end of the school year.

SRA

PARENT

NOTIFICATION

LETTER

Immediately after 3rd Grade FSA ELA results arrive

ALL ELEMENTARY/CHARTER SCHOOLS:

Identify students who did not score at least a Level 2 on FSA ELA.

Schools must send the SRA Parent Notification Letter to

parents/guardians for all identified students. If the student is going to

attend SRA, a copy of the parent letter must be placed in their SRA folder.

If the student is not going to attend, a copy of the letter must be placed

in their cumulative folder. TRANSPORTATION Immediately after

3rd Grade FSA ELA results arrive and parents confirm their children’s attendance at SRA

ALL PRINCIPALS:

The home school principal will have their Data Processor complete the

transportation field in SIS based upon the transportation information indicated on the parent letter. There must be a “R” or “N’ in this field if the student needs a regular school bus route. Students with an IEP or 504 Plan with a requirement for an ESE route, (PBSD 1848) should be submitted.

ONGOING

REGISTRATION

(Completed

by May 31)

ONGOING Immediately after3rd Grade FSA ELA Results arrive and Parents confirm their child’s attendance at SRA. –

No later than June 7.

DATA PROCESSORS: The Data Processors at each sending school need to indicate the student’s 4-digit number summer school site and program code on the Summer School tab by May 31. Use program code “S” for SRA. All SRA student information entered on the Summer School tab must include (Y) or (N) for bus transportation.


VI-5

ENROLLMENT

PROJECTIONS

Immediately

after 3rd Grade FSA

ELA results arrive

and parents return

signed confirmation

of their children’s

attendance at SRA.

ALL PRINCIPALS: Elementary/charter school principals submit projected SRA enrollments, based on the actual results of FSA ELA, to the appropriate site administrator and Regional

Superintendent.

SITE ADMINISTRATORS: Submit total projected enrollment by email to

The appropriate Regional Superintendent.

STUDENT

INFORMATION

Immediately after

3rd Grade FSA ELA

Results arrive and

parents confirm

their children’s

attendance at SRA.

TEACHERS: Complete Third Grade Summer Reading Academy Student

Information Card (PBSD 2099) and Third Grade Summer Reading

Academy (SRA) Student Folder for each student attending SRA and

submit to principal.

Remember to include ESE/ESOL/504 student test accommodations for

students who HAVE NOT met good cause by the end of the school year.

If a student has a behavior plan, please include it in the folder.

PINK FOLDERS - students who will attend SRA and HAVE NOT met

good cause by the end of the school year YELLOW FOLDERS –

students who will attend SRA and HAVE already met good cause

by the end of the school year

TRANSPORTATION

(Specialized

or General)

May 17 The Routing Team assigns regular bus stops for students that are coded “R” in SIS under the Transportation tab. Parents and guardians may use the following link to identify the

regular school bus route information: https://transintranet.palmbeachschools.org/FindMyBusStop.aspx

Students that require a regular bus route should have the code “R” entered in the Transportation tab in SIS

PBSD 1848 should be submitted for students that require an ESE bus route

School staff should access route details for their students in the Summer School tab in the TransIntranet tile located on the District’s portal page.

WAREHOUSE

REQUISITIONS

May 17 SITE ADMINISTRATORS: Last day for warehouse requisitions for the 2019 SRA. Please indicate “Reading Academy” on all requisitions. These requisitions will be processed against the 2019 budget (copy paper, clinic supplies, and custodial supplies only).

https://transintranet.palmbeachschools.org/FindMyBusStop.aspx


VI-6

STAFFING June 1 SRA Administrators/Head Secretaries must submit Job Actions to add a job for any hired SRA Teacher, Teachers-On-Call, and assigned SRA District Reading Coach employed at the SRA site. For any SRA teachers and assigned SRA District Reading Coach(es) not regularly employed at the site, information must be entered into the Google Summer School Hiring Document shared by the HR Department in order for those Job Action to be processed. Site Administrators are to enter all required information into all columns highlighted in green ONLY and red where applicable. Teaching and Learning will verify Highly Effective and Reading Running Record Level 1 status.

TRANSPORTATION June 3 Summer School routes with Summer school routes will be available to parents and school staff one week prior to the start of each summer program. Parents and guardians may use the following link to identify the

regular school bus route information: https://transintranet.palmbeachschools.org/FindMyBusStop.aspx School staff should access route details for their students in the

Summer School tab in the TransIntranet tile located on the District’s portal page.

STUDENT

INFORMATION

June 6 PRINCIPALS: Review, sign, and hand deliver the pink and yellow Third Grade Summer Reading Academy (SRA) Student Folder for all students to the SRA sites. Include a copy of the signed and completed SRA Parent Letter in each folder. PLEASE DO NOT PONY FOLDERS TO SRA SITES.

Deliver the two copies of the Third Grade Summer Reading Academy Student Registration Cards (PBSD 2099) to the appropriate SRA site. Glades Region schools can drop off their folders to the Glades Regional office. Retain original copy at the zone (home) school.

CHARTER SCHOOL PRINCIPALS: Charter Schools deliver completed student folders and Student Registration Cards (PBSD 2099) to the district’s Charter Schools Office. Please mark by SRA Site. Regional Team Leaders will deliver to the SRA sites.

PROFESSIONAL

DEVELOPMENT

June 4,5,6 and 10 DISTRICT SRA READING COACHES: Report for mandatory professional

development.

LOCATION: CO Taylor/Kirklane El June 4th, 5th, 6th and at the assigned school site June 10th from 8:30 am 3:30 pm. SRA District Reading Coaches will be compensated for 24 hours (excludes one hour lunch each day) at the current Mandatory PD rate. The stipends for PD will be processed and paid by the Department of Teaching and Learning before the last day of SRA.



VI-7

PROFESSIONAL

DEVELOPMENT

June 11 New to SRA TEACHERS and New to SRA TEACHERS-ON-CALL and District Coordinators: Report to C.O. Taylor Kirklane Elementary for mandatory Professional Development 8:30 - 3:30 with one hour for lunch.

Report for mandatory professional development. 8:30am - 3:30 pm. SRA DISTRICT READING COACHES: Coaches to school site on day 1 (June 11) to help create classes. All participants will be compensated for six hours (excludes one-hour lunch) at the current Mandatory PD rate. The stipends for PD will be processed and paid by Teaching and Learning before the last day of SRA.

PROFESSIONAL

DEVELOPMENT

June 12 All SRA TEACHERS, SRA TEACHERS-ON-CALL Report for mandatory professional development 8:30-3:30 pm. SRA DISTRICT READING COACHES: deliver professional development at school sites. All participants will be compensated for six hours (excludes one-hour lunch) at the current Mandatory PD rate. The stipends for PD will be processed and paid by Teaching and Learning before the last day of SRA.

SITE ADMINISTRATORS: Site administrators should plan to be present During the teacher professional development.

STUDENT

INFORMATION

June 13 SITE ADMINISTRATORS: Report number of folders received from each School on Google Doc “SRA Actual Folder Count” and create classes. See Site Administrator handout “Tips on Creating Classes” for support.

SRA READING COACH, SRA TEACHER, AND TEACHER-ON- CALL STIPEND PAY

June 13 TEACHING AND LEARNING: Begin submitting payroll For stipends for Training Days for SRA Teachers, Teachers-On-Call, and SRA Coaches. The stipends for PD will be processed and paid by Teaching and Learning

before the last day of SRA.

SRA WORKDAY June 13 SRA TEACHERS AND DISTRICT READING COACHES: SRA teachers and Reading coaches report to SRA sites for teacher workday. 8:30 am – 1:30 pm (regular SRA hours)

SRA TEACHER

PAYROLL

June 13 SITE BASED HEAD SECRETARY: Begin entering payroll for SRA Teachers and assigned SRA District Reading Coach(es). Teachers-On-Call will be paid by Teaching and Learning.

SRA STUDENT

ATTENDANCE

June 17-July 18 SITE ADMINISTRATORS: Report daily student attendance via the Google Doc

“SRA Student Attendance” from Teaching and Learning.

ENROLLMENT June 27 SITE ADMINISTRATORS: SRA Site Administrators submit actual

enrollment figures to the appropriate Regional/ Superintendent/ contact

person.

Note: A separate Staffing & Enrollment Survey must be sent to the Budget

Department on an Excel spreadsheet.


VI-8

HOLIDAY July 4 HOLIDAY – SCHOOLS CLOSED

ORDERING SAT-10 MATERIALS

No later than July 10 SITE ADMINISTRATORS: Order number of SAT-10 tests needed via link from the Assessment Department. An email will be sent with ordering information.

SAT-10 July 17 and July 18 SITE ADMINISTRATORS: SAT-10 ADMINISTERED ONLY TO SRA STUDENTS WHO HAVE NOT MET ANY GOOD CAUSE EXEMPTIONS BY THIS POINT IN TIME. Administer on July 17. Make-up tests may be administered on July 18.

(Be sure to enter students’ home school number on the test answer

sheets and make any necessary accommodations for ESE, ELL, and/or

504 students.)

SITE ADMINISTRATORS: Hand-deliver SAT-10 tests and answer sheets to Test Distribution Center by 4:00 pm on July 18, 2019.

SRA ENDS July 18 SRA: Last day for students and teachers.

SRA TEACHERS: Complete each student’s Third Grade Summer

Reading Academy (SRA) Student Folder, sign, and return to Site

Administrator. Return requested materials for collection.

STUDENT FOLDERS July 22 SITE ADMINISTRATORS: Thoroughly review and sign all Third Grade Summer Reading Academy (SRA) Student Folders. Make arrangements to promptly hand deliver student folders to all non-charter feeder schools for evaluation and placement decisions. Please do NOT pony to school sites. Return folders for charter school students directly to the district’s Charter Schools office. Please sort by school site. Folders will be picked up by staff from each Charter School.

SRA SITE ADMINISTRATION

July 22 SRA SITE ADMINISTRATORS: Last day for Site Administrators.

SRA MATERIALS Week of July 22 SITE ADMINISTRATORS: Ensure that all SRA materials are packed,

labeled, and ready for pickup in an accessible location. Notify office

staff regarding location of materials. Provide a school contact name

and number to Teaching and Learning.

SAT-10 Week of July 22 –July 26

DEPARTMENT OF ASSESSMENT: Test Distribution Center will provide

SAT-10 test results to zone (home) schools.

STUDENT FOLDERS AT HOME SCHOOL

Week of July 22 –July 26

ZONE (HOME) SCHOOL PRINCIPALS: Review SRA student folders,

including portfolio information and SAT-10 results. Make promotion

decisions based upon Third Grade Good Cause criteria. Update Good

Cause Worksheet (Form 2013) for any student who met a Good

Cause exemption during the SRA.


VI-9

Information to Principals

Students, including ELLs, qualify for Third Grade Summer Reading Academy based upon their level

Of Performance on the grade 3 FSA ELA. The criteria is as follows:

Did not demonstrate performance at Level 2 or higher on grade 3 FSA ELA

If a student has not yet met a good cause exemption, a copy of their testing accommodation letter

should be included in the SRA folder. Students should be provided their accommodations as outlined

on their plan.

ELIGIBILITY FOR ENGLISH LANGUAGE LEARNERS (ELLs)


VI-10

Information to Principals

For many students with disabilities, the Summer Reading Academy may provide for the services recommended for Extended School Year (ESY).

Students with IEPs and 504 Plans may participate in Summer Reading Academy and should be

provided their accommodations as outlined on their plan. This decision will be made by the IEP

team committee at the home school site and entered into SIS.

Any concerns with programming should be addressed to your Regional ESE Coordinator.

STUDENTS WITH DISABILITIES


VI-11

Third Grade Summer Reading Academy Parent Notification letter – English version

To the Parent/Guardian of

The 2019 Grade 3 Florida Standards Assessment English Language Arts (FSA ELA) results have shown that your child is at risk of retention. All third grade students who do not score a Level 2 or higher on this test will be retained according to Florida Statute §1008.25, unless they meet one of six good cause criteria prior to the beginning of the 2019-2020 school year.

The school district will provide a Third Grade Summer Reading Academy (SRA) as a strategy for all children who do not demonstrate at least Level 2 performance on the Grade 3 FSA ELA. Parents are highly encouraged to take advantage of this opportunity for their children to participate in extended reading instruction and support during the five-week summer session.

The Third Grade Summer Reading Academy will be held from Monday, June 17 through Thursday, July 18, 2019, with no school on Fridays and no school on Thursday, July 4, 2019. The hours for students will be 8:30 am until 1:30 pm. Breakfast and lunch will be provided. Your child has been assigned to attend the Third Grade Summer Reading Academy at Elementary School (phone number ). Bus transportation will be provided for children who live more than two miles from the school.

Please check below to indicate whether your child will be attending the Third Grade Summer Reading Academy. Sign and return this letter to your child’s teacher no later than .

Teacher Principal Parent

My child will attend the Third Grade Summer Reading Academy. If my child has not already met the criteria

for a good cause exemption, he or she will be administered the SAT-10 during the final week of the academy. I

understand that daily attendance in the Third Grade Summer Reading Academy is very important. I also

understand that attendance in the Third Grade Summer Reading Academy does not guarantee promotion. I

understand that if my child does not meet criteria for promotion as outlined by state law, he/she will be retained

in the 3rd grade.

Parent/Guardian’s Day Time Phone Number ( ) ______-_______

Will your child need bus transportation? Yes ____ No ____

I waive my child’s right to attend the Third Grade Summer Reading Academy. I understand that I may

choose to remediate my child on my own at home or through another service or agency. If they have not already met one of the good cause criteria for promotion, I must call and arrange for my child to take the SAT-10 on Wednesday, July 18, 2019, at the Third Grade Summer Reading Academy site listed above. I understand that if my child does not meet criteria for promotion he/she will be retained in the 3rd grade.

cc: SRA Student Folder (if attending) or Cumulative Folder (if not attending)


VI-12

Third Grade Summer Reading Academy Parent Notification letter – Spanish version

Carta de Notificación para los Padres sobre la Academia de Lectura de Verano para Tercer Grado

A los Padres/Tutores de ,

Los resultados de la Evaluación de los Estándares de Florida de Inglés (FSA ELA, por sus siglas en inglés) del 2019 para el 3.er Grado han mostrado que su hijo(a) está en riesgo de repetir el grado. Todos los alumnos de tercer grado que no saquen una calificación de Nivel 2 o mejor en este test repetirán el grado según la §1008.25 de los Estatutos de la Florida, a menos de que hayan cumplido con uno de los seis criterios de buena causa antes del comienzo del año escolar 2019-2020.

El distrito escolar proveerá una Academia de Lectura de Verano para Tercer Grado (SRA) como estrategia para todos los alumnos que no demuestren por lo menos un Nivel 2 de rendimiento en la FSA ELA de 3.er Grado. Se recomienda encarecidamente a los padres que aprovechen esta oportunidad para que sus hijos participen en instrucción y apoyo extendido para la lectura durante la sesión de cinco semanas de verano.

La Academia de Lectura de Verano para Tercer Grado se llevará a cabo desde el lunes, 18 de junio hasta el jueves, 19 de julio de 2019, no habrá clases los viernes ni el miércoles, 4 de julio del 2019. El horario para los alumnos será de 8:30 a.m. a 1:30 p.m. Se proveerá desayuno y almuerzo. Su hijo ha sido asignado para asistir a la Academia de Lectura de Verano para Tercer Grado en la Escuela Primaria (número de teléfono ). Se proveerá transporte de autobús para los alumnos que viven a más de dos millas de la escuela.

Por favor, marquen a continuación para indicar si su hijo asistirá a la Academia de Lectura de Verano para Tercer Grado. Firmen y devuelvan esta carta a la maestra de su hijo a más tardar el .

___________________________________________________________________________________

Maestro(a) Director(a) Padres

Mi hijo asistirá a la Academia de Lectura de Verano para Tercer Grado. Si mi hijo no ha cumplido con los criterios para la excepción por buena causa, se le administrará el SAT-10 durante la última semana de la academia. Entiendo que es muy importante la asistencia diaria a la Academia de Lectura de Verano para Tercer Grado. También entiendo que la asistencia en la Academia de Lectura de Verano para Tercer Grado no garantiza su promoción. Entiendo que, si mi hijo no cumple con los criterios para la promoción como lo indica la ley estatal, tendrá que repetir el 3.er grado

Telefono Diurno de uno de los padres/Guardian ( ) ______-_________ ¿Su hijo necesitará transporte en el autobús? Sí _____No _____

Renuncio al derecho de mi hijo para asistir a la Academia de Lectura de Verano para Tercer Grado. Entiendo que yo puedo escoger remediar a mi hijo por mi cuenta en casa o a través de otro servicio o agencia. Si no ha cumplido uno de los criterios de buena causa para la promoción, debo llamar y hacer arreglos para que mi hijo tome el SAT-10 el miércoles, 18 de julio del 2019 en el sitio de la Academia de Lectura de Verano para Tercer Grado indicado anteriormente. Entiendo que si mi hijo no cumple todos los criterios para la promoción tendrá que repetir el 3.er grado.



VI-13

Third Grade Summer Reading Academy Parent Notification letter – Portuguese Version Comunicado aos Pais sobre o Curso de Leitura no Verão para Alunos da Terceira Série

Aos pais/responsável por .

Os resultados da Avaliação de Língua Inglesa de Acordo com os Critérios da Flórida (FSA ELA) de 2019 para alunos da 3ª série, demonstram que seu filho(a) corre o risco de ser reprovado. Conforme o Estatuto da Flórida § 1008.25, todos os alunos cursando a terceira série que não alcançarem uma classificação Nível 2 ou acima nesse teste, serão reprovados, a menos que cumpram com um dos seis critérios de justa causa antes do início do ano letivo de 2018-2019. O distrito escolar vai oferecer um Curso de Leitura no Verão para Alunos da Terceira Série (SRA) como uma estratégia para todas as crianças que não alcançarem um desempenho de no mínimo Nível 2 no Teste FSA ELA na 3ª série. Solicitamos aos pais que aproveitem esta oportunidade para que seus filhos participem do ensino e apoio extensivo de leitura durante a sessão de cinco semanas no verão.

O Curso de Leitura no Verão para Alunos da Terceira Série será realizado a partir de segunda-feira, 18 de junho até a quinta-feira, 19 de julho de 2019. Não haverá aula às sextas-feiras e nem na quarta-feira, 4 de julho de 2019. O horário será das 8:30 às 13:30. Serão fornecidos café da manhã e almoço. O seu filho foi indicado para frequentar o Curso de Leitura no Verão na escola primária

(telefone ). O transporte de ônibus será fornecido para alunos que residem a mais de duas milhas de distância da escola.

Favor indicar abaixo se o seu filho vai frequentar o Curso de Leitura no Verão para Alunos da Terceira Série. Assine e entregue esta carta para o professor de seu filho o mais tardar até o dia .

__________________________________________________________________________________________ Professor(a) Diretor(a) Pai/mãe


_______ Meu filho vai frequentar o Curso de Leitura no Verão. Caso ele ainda não tenha cumprido com os critérios para uma

isenção por justa causa, será submetido ao SAT -10 durante a última semana do curso. Estou ciente de que a presença diária é

primordial no Curso de Leitura no Verão. Estou também ciente de que só a presença no Curso, não garante a aprovação para a

série seguinte. Entendo que se o meu filho não cumprir com os critérios de aprovação descritos nas leis estaduais, ele será

reprovado na 3ª série.

Número de telefone diurno dos ( ) _______-________ Seu filho precisará do transporte de ônibus? Sim______Não

Eu renuncio ao direito do meu filho de frequentar o Curso de Leitura no Verão para Alunos da Terceira Série. Estou

ciente de que tenho a possibilidade de fazer a recuperação na minha própria casa ou através de outros tipos de serviços ou

instituições. Se ele ainda não cumpriu com um dos critérios de justa causa para aprovação, eu terei que telefonar a fim de marcar

o teste SAT-10 dele para a quarta-feira, 18 de julho de 2019, que será administrado no local do Curso de Leitura no Verão, citado

acima. Estou ciente de que se o meu filho não cumprir com os critérios de aprovação, será reprovado na 3ªsérie.


VI-14

Third Grade Summer Reading Academy Parent Notification letter – Creole Version

Lèt pou Enfòme Paran sou Akademi Lekti Granvakans pou Klas Twazyèm ane – Vèsyon Kreyòl

Pou Paran/Responsab

Pou ane 2019 la, rezilta Evalyasyon Ofisyèl Anglè Kominikasyon Oral/Ekri Florid “Florida Standards Assessment English Language Arts (FSA ELA)” pou klas 3yèm ane montre pitit ou a gen risk pou li double. Daprè Lwa Florid §1008.25, tout elèv twazyèm ane ki pa gen Nivo 2 oswa pi wo nan egzamen sa a ap double klas la, sof si yo satisfè youn nan sis kritè valab (good cause) yo avan kòmansman ane lekòl 2018-2019.

Distri lekòl la ap ofri yon Akademi Lekti pou klas twazyèm ane pandan granvakans “Summer Reading Academy” (SRA) kòm yon estrateji pou tout timoun ki pa demontre omwen yon pèfòmans Nivo 2 nan egzamen 3yèm ane FSA ELA. Nou vle ankouraje tout paran pwofite opòtinite sa a pou pitit yo patisipe nan pwogram lekti siplemantè a epi sipòte pwogram sesyon granvakans la pandan senk (5) semèn

Akademi lekti pandan granvakans (SRA) pou klas twazyèm ane ap kòmanse lendi 18 jen pou rive jedi 19 jiyè 2019 men pa gen lekòl jou vandredi yo ak mèkredi 4 jiyè 2019. Orè pou elèv yo se 8:30 am rive 1:30 pm. Y ap sèvi dejene ak manje midi. Yo chwazi pitit ou a pou l patisipe nan Akademi Lekti pou klas twazyèm ane pandan granvakans kap fèt nan lekòl primè

(telefòn: ). Ap genyen otobis pou elèv ki abite nan yon distans ki plis pase de mil ak lekòl la.

Tanpri, tcheke anba la a pou fè konnen si pitit ou pral patisipe nan Akademi Lekti pou Klas Twazyèm Ane pandan Granvakans la. Siyen fòm sa a epi voye l tounen bay pwofesè pitit ou a pa pita pase .

_______________________________________________________________________________

Pwofesè Direktè/tris Paran


_______ Pitit mwen an pral patisipe nan “Third Grade Summer Reading Academy” (Akademi Lekti pou Klas Twazyèm pandan Granvakans la). Si pitit mwen pa t deja satisfè kritè valab (good cause) pou egzanpsyon an, y ap bali tès SAT-10- pandan dènye semèn akademi an. Mwen konprann prezans chak jou nan Akademi Lekti pou Klas Twazyèm Ane pandan Granvakans la enpòtan anpil. Mwen konnen tou, ale nan Akademi Lekti sa a pa yon garanti pitit mwen an ap pase klas la. Mwen konprann si pitit mwen an paranpli kondisyon pou l pase klas la jan lwa eta a mande l la, l ap double klas twazyèm ane a.

Nimewo Telefon Lajounen ( ) ______-________ Èske pitit ou ap bezwen transpò otobis? Wi Non

_______ Mwen renonse ak dwa pou pitit mwen an patisipe nan Akademi Letki pou Klas Twazyèm Ane pandan Granvakans. Mwen konprann mwen gen dwa chwazi pou m ede pitit mwen poukont mwen lakay oswa pamwayen yon lòt sèvis oswa ajans. Si yo pa t deja satisfè youn nan kritè valab (good cause) pou egzanpsyon “good cause”, pou pwomosyon, mwen dwe telephone pou fè aranjman pou pitit mwen an pran egzamen SAT-10 la mèkredi 18 jiyè 2019 kote akademi lekti a ap fèt la, nan adrès pi wo a. Mwen konprann si pitit mwen an pa ranpli kondisyon pou l pase klas la, l ap double twazyèm ane a.


VI-15

THIRD GRADE READING ACADEMY FUND: 1103 AWARD YEAR: 2019

Supply Budgets

Classroom and custodial supply budgets will be placed in the FY19 budget in the following fund strips:

Dept Fund Function Account Program Budget

Manager

Local

Code

Award

Year

Supplies (clinic and copy paper)

Dept # 1103 5101 551100 0000 Dept # 000 2019

Custodial supplies Dept # 1103 7902 551100 0000 Dept # 000 2019

Supply monies will be placed in your budget by April 9, 2019, to facilitate timely ordering for Third Grade Summer

Reading Academy. Please be sure that the vendor is paid before June 2019, as these funds will not roll over to FY 2019.

This is a very short time period. Be sure to order early and monitor payment to the vendor. It is recommended that

classroom supply money for SRA is used to purchase copy paper, as all other necessary supplies for the program will be

provided by Teaching and Learning.

Timely Payment of Summer Reading Academy Expenditures

The summer reading accounts are closed at the conclusion of summer each year. Summer payroll expenditures should

be paid by the July 28 payroll, and any corrections or adjustments by the August 11 payroll. Please be sure to meet

payroll submission deadlines.

Professional Development Days (June 11-12) will be paid per hour at the current mandatory in-service rate. Payment

will be entered by Teaching and Learning and will be processed and paid prior to the last day of SRA.


SRA Teachers one per 12 students 5 hours per day

SRA Teachers-On-Call one per site 5 hours per day - only as needed to substitute for an SRA teacher

Classroom Supplies based on student enrollment Sites should order clinic supplies and copy paper only for SRA program.

Custodial Supplies based on student enrollment

BUDGET


VI-16

* Please note that students who attend choice and charter schools will attend the Third Grade Summer Reading Academy site according to their district SAC area.

NORTH REGION – CONTACT PERSON: CHANDA KINLAW

ELEMENTARY SRA SITES

D.D. Eisenhower

(ESE PRE-K, DHH K-5) & SRA

Golden Grove

ESE (K-5) & SRA

West Riviera

ESE & SRA

Allamanda Acreage Pines Dr. Mary M. Bethune

Beacon Cove Cypress Trails (CR) Grove Park

D.D. Eisenhower Frontier Lincoln

Jerry Thomas Golden Grove Northmore

Jupiter Elementary H.L. Johnson (CR) Roosevelt El

Jupiter Farms Loxahatchee Groves (CR) Washington

Lake Park Pierce Hammock West Riviera

Lighthouse Royal Palm Beach El (CR)

Limestone Creek

Marsh Pointe

The Conservatory School

Palm Beach Gardens Elementary

Timber Trace

Cypress Trails, H.L. Johnson, Loxahatchee Groves and Royal Palm Beach (CR) will attend at Golden Grove El (NR) Northboro (NR) will be attending U.B. Kinsey/Palmview El (CR)

SOUTH REGION – CONTACT PERSON: JOI GRANT


Morikami

ESE (PRE-K, K-5,

DHH, ASD) & SRA

Boca Raton El ESE (PRE-K, K-5, IND, ASD, EBD)

& SRA

Diamond View

ESE (PRE-K, K-5,

ASD, EBD) & SRA

North Grade

ESE (PRE-K, K-5,

IND, ASD, EBD) & SRA

Coral Reef

ESE (PRE-K, K-5,

DHH, ASD, EBD)

& SRA

Coral Sunset

ESE (PRE-K, K-5,

ASD, EBD) & SRA

Banyan Creek Addison Mizner Citrus Cove Barton Coral Reef Coral Sunset

Crosspointe Boca Elementary Diamond View Lantana Crystal Lakes Hammock Pointe

Morikami Park Calusa Freedom Shores North Grade Forest Park Sandpiper Shores

Orchard View Del Prado Indian Pines Rolling Green Galaxy Sunrise Park

Pine Grove JC Mitchell Starlight Cove South Grade Hagen Road Waters Edge

Plumosa Verde Hidden Oaks Whispering Pines

S.D. Spady Manatee

Village Academy Ponciana

Sunset Palms

HOST SCHOOLS SITES AND FEEDER SCHOOLS


VI-17

CENTRAL REGION – CONTACT PERSONS: CLAUDIA MEJIAS

GLADES REGION – CONTACT PERSON: LAWANDA HARPER


Cholee Lake ESE (PRE-K, K-5),

& SRA

Elbridge Gale ESE (PRE-K, K-5)

& SRA

Grassy Waters ESE (PRE-K, K-5,

DHH) & SRA

UB Kinsey ESE (K-5),

& SRA

Berkshire Binks Forest Benoist Farms Northboro (N)

C.O. Taylor/ Kirklane Discovery Key Egret Lake Palm Beach Public

Meadow Park Elbridge Gale Grassy Waters Pleasant City

Cholee Lake Equestrian Trails Hope Centennial Seminole Trails

Pine Jog Everglades Melaleuca U B Kinsey

New Horizons Wynnebrook West Gate

Panther Run Westward

Wellington El

Cypress Trails, H.L. Johnson, Loxahatchee Groves and Royal Palm Beach (CR) will attend at Golden Grove El (NR)


Gove

ESE (PRE-K, K-5) & SRA

Belle Glade

Glade View

Gove

KEC/Canal Point

Pahokee Elem

Pioneer Park

Rosenwald

Liberty ParkESE (PRE-K, K-5)

& SRAForest Hill El

GreenacresHeritage

Liberty Park

Palm Springs ElESE (Pre-K, K-5),

ESOL & SRA

BelvedereHighlandPalmetto

South OlivePalm Springs El


VI-18

THIRD GRADE SUMMER READING ACADEMY HOST SITES (with school location numbers)

Boca Raton (0951) Cholee Lake (2761)

Coral Reef (2581) Coral Sunset (1811)

D.D. Eisenhower (1541) Diamond View (3261)

Elbridge Gale (3361) Golden Grove (2421)

Gove El (1241) Grassy Waters (3351)

Liberty Park (1871) Morikami (1951)

North Grade (0681) Palm Springs El (0651)

U.B. Kinsey/Palmview (0361) West Riviera (1401)

REGISTRATION


VI-19


VI-20

GUIDELINES FOR HIRING INSTRUCTIONAL EMPLOYEES INCLUDING TEACHERS-ON-CALL IMPORTANT: **Interim and non-reappointed personnel are not eligible for Summer Reading Academy employment.

**

ELIGIBLE FOR REAPPOINTMENT

In order to be eligible for employment during Summer School/Extended School Year ESY, employees must be

certified, in- field, and highly qualified for the subject(s) they will be assigned to teach and be recommended for

reappointment for FY19.

✓ Teachers with certificates expiring on June 30, 2019 are not eligible for hire until they have renewed their teaching certificate. Renewal applications to the State are required by May 10 in order to be considered.

✓ Teachers who are required to pass the General Knowledge Test must provide official passing test

scores to the District Certification Office in order to be approved for hire.

✓ Due to State statute, SRA Teachers must also be evaluated as highly effective according to the

Classroom Teacher Evaluations System (CTES) results.

APPLICATION PROCESS

Summer Reading Academy (SRA) District Reading Coach positions will be posted by Thursday, March 7, 2019 by K-12

Curriculum. Summer Reading Academy (SRA) teacher positions will be posted by SRA School Sites on April 5th.

Instructional employees who are interested in applying for SRA District Reading Coach or SRA Teacher or Teacher-

On-Call positions must attach single PDF file which includes 1) an up-to-date copy of their State of Florida teaching

certificate and 2) a current resume that includes all of the following parts and information:

1. Contact Information:

· Full name (if your name has changed please indicate in parenthesis former name)

· Home address and contact phone number

· PBCSD employee ID number

· District email address

2. Professional Experience:

· Relevant instructional experience (dates, position, and school site)

3. Professional Development:

· Relevant professional development experiences

Incomplete resumes, or resumes submitted by email that are separate from the application, will not be

considered. Please do not submit a cover letter.

All applications for SRA District Reading Coaches will be screened in order to create a pool of eligible candidates.

SRA District Reading Coach Positions will be interviewed by Teaching and Learning beginning April 1st and selected

applicants will be assigned to individual SRA sites for the entire SRA program by April 8th.

GUIDELINES FOR HIRING


VI-21

QUALIFICATIONS

SRA Instructional employees must be certified, in-field, highly qualified, and highly effective for the classes they

are assigned to teach or support during SRA. In addition, they must be a teacher for the School District of Palm

Beach County (interim and non-reappointed teachers are not eligible).

REQUIRED

Elementary Education Certification or Early Childhood Certification valid through June 30, 2020 (The deadline to apply for certification renewal in order to be considered for SRA employment is May 10, 2019.)

Highly qualified status

Highly effective status

Recent elementary reading teaching or literacy coaching experience (within past 2 years)

District Reading Running Record (RRR) Level 1 PD

LIST ANY OF THE FOLLOWING THAT APPLY TO YOU:

Teaching Experience:

Primary reading teaching experience (grades 1-3) SRA teaching experience (FY15, FY16, FY17, or FY18)/SLIC teaching experience (FY16) Elementary Literacy Coach (regular school year or SRA) Supplemental Academic Instruction (SAI) Teacher National Board for Professional Teaching Standards (NBPTS) Certified

Reading Professional Development:

Reading Recovery training District Leveled Literacy Intervention (LLI) PD District Reading Running Record Level 2 PD Reading Certification or Endorsement Reading PD (Homegrown Institute, Teachers College Staff Developer, Teachers College Summer

Institute, Coaching Institute, Literacy Fest, or Saturday Reunion) District Small Group Instruction PD

District Word Study PD eCampus Whole Group Reading PD


VI-22

MUST COMMIT TO:

Attendance at mandatory SRA professional development (compensated at the current mandatory PD rate):

For SRA Teachers

June 11 for new to SRA teachers and teachers on call 8:30 am-3:30 pm

June 12 for all SRA teachers and teachers on call

For SRA District Reading Coaches

Coach Institute- June 4-June 6, June 10 & teacher dates listed above

Attendance at every day of SRA, including teacher workday, with the exception of unexpected

emergencies or sudden illness (NO vacation days are permitted for any teachers or coaches):

SRA- June 17 - July 18 (Monday-Thursday either 8:30 am-1:30 pm or 9:00 am-2:00 pm/Off on July 4)

SRA Teacher Workday- June 13, 8:30 am-1:30 pm SRA Teacher-On-Call - attend Professional Development and serve in on-call status to

substitute for SRA teacher

Adherence to the SRA guidelines, schedules, and instructional routines as set forth in

professional development and lesson plans. SRA teachers are expected to engage in job-

embedded instructional coaching throughout SRA.

HOW TO APPLY

Instructional employees who are interested in working during Third Grade Summer Reading Academy

must attach themselves to the desired positions using PeopleSoft by the following dates:

SRA District Reading Coach - no later than Monday, March 25, 2019 SRA Teacher – no later than Thursday, May 2, 2019

HOW TO FIND SRA JOB POSTINGS: Go to the School District’s Website (www.palmbeachschools.org)

Sign in to portal. Click the PeopleSoft tile. Click on Apply for Jobs Click on Advanced Search Type SR under keywords and click Search Click on posting title:

SRA Teacher- SR Tch Elem Reading

SRA Reading- SR Elem Reading Coach (Job ID 193690)



VI-23

SALARY

June 11 - Mandatory SRA Professional Development Days - New SRA Teachers and New Teachers-On-Call, andSRA District Reading Coaches will be paid the district-approved Mandatory Professional Development rate. Payfor professional development days will be submitted by Teaching and Learning, not individual school sites. ThesePD stipends will be processed and paid prior to the last day of the SRA program.

June 12 - Mandatory SRA Professional Development Days - All SRA Teachers and All Teachers-On-Call, and SRADistrict Reading Coaches will be paid the district-approved Mandatory Professional Development rate. Pay forprofessional development days will be submitted by Teaching and Learning, not individual school sites. These PDstipends will be processed and paid prior to the last day of the SRA program.

June 13 - SRA Teacher Work Day AND June 17 through July 18 - Summer Reading Academy instructional days -Pay for SRA Teachers and SRA District Reading Coach for these days will be submitted by the Head Secretary atindividual SRA sites.

Teachers will be paid their hourly rate of pay in effect during FY19, including Advanced Degree pay and GladesSupplement based upon the number of hours worked (if assigned to a summer position at a Glades school site).

SRA TEACHERS

Site administrators will select applicants who have a thorough understanding of the reading process, balanced literacy instruction, and understanding of strategies to assist elementary students with reading deficiencies. Part of the interview process should include questions regarding balanced literacy and differentiated small group instruction. Teachers will be required to provide high-quality small group instruction during SRA. Whole group teaching throughout the entire day is not acceptable.

Teachers may not team-teach during SRA except in exceptional circumstances. If this occurs, both teachers must conduct instruction with their own students at all times. SRA Teachers are expected to engage in job-embedded instructional coaching throughout the SRA session.

For support, site administrators may contact Teaching and Learning: Mary Ann Colbert, by email at [email protected] or PX 48854 , Kelly Gilbert, by email at [email protected] or PX 47594, Linda Golightly, by email at [email protected] or PX 48806, Robin White, by email at [email protected] or PX 21135 for any assistance or questions regarding the hiring of SRA teachers.

TEACHERS-ON-CALL Each SRA site should hire one teacher to serve as an SRA Teachers-On-Call.

Teachers-On-Call must be interviewed by the site administrator and must attend the SRA ProfessionalDevelopment Days on June 11 and 12. They will be paid the district-approved Mandatory ProfessionalDevelopment rate for these days.

A Teacher-On-Call must be hired in the case of an SRA teacher absence. Teachers on the regular summerschool/ESY substitute list may not be used for SRA.

Teachers-On-Call will be paid their hourly rate of pay based on their daily rate of pay, including AdvancedDegree pay, in effect during FY19.

Site administrators will submit hours for Teacher On Call through a Google Doc created by Teaching andLearning. Teaching and Learning will pay Teachers On Call for the days they substitute.

mailto:[email protected]





VI-24

FY19 SRA District Reading Coach Information

Third Grade Summer Reading Academy (SRA) is a five week reading program to support third grade students “at-risk” of mandatory retention. SRA District Reading Coach positions are now posted in People Soft. This program will run from Monday, June 17 and conclude on Thursday, July 18, 2019 at different locations throughout Palm Beach County (see site list below). It will encompass 19 student days: 5 hours per day, 4 days per week, for 5 weeks. Please see directions on the next page with information on how to apply for this position.

Mandatory Training & Professional Development Hours & Compensation Information: For SRA District Reading Coaches: Mandatory Coach Institute: June 4th-6th 8:30-3:30 p.m. Mandatory School Site Prep: June 10th & 11th 8:30-3:30 p.m. Mandatory Teacher PD Day: June 12th 8:30-3:30 p.m. Compensated at the current Mandatory PD rate

(Payment for these stipend hours will be processed prior to the end of the SRA.)

Coach/Teacher Schedule & Compensation Information: Work Day: Thursday, June 13th from 8:30 a.m. to 1:30 p.m. Instructional Days: Monday, June 17th to Thursday, July 18th (Mon. – Thurs./Off on July 4th)

8:30 a.m. to 1:30 p.m. or 9:00 to 2:00 p.m. (determined by Site Administrator) Compensated for 5 hours per day at their hourly rate of pay in effect during FY2019,

including Advanced Degree pay and Glades Supplement (if working at Gove Elementary site).

How to Apply for a SRA District Reading Coach Position

APPLICATION PROCESS

Summer Reading Academy (SRA)District Reading Coach positions will be posted during the week of March 4, 2019. Instructional employees who are interested in applying for SRA District Reading Coach positions must attach a single PDF file that includes:

1. A current copy of their Florida Teaching Certificate and2. An up-to-date resume that includes all of the following parts and information:

a. Contact Information:o Full Name (if your name has changed please indicate former name in parenthesis)o Home Address and Phone Numbero PBCSD Employee ID numbero District email address

b. Objective:o List the names of any Summer Reading Academy sites you would be willing to work at (See previous

page.)c. Professional Experience:

FY19 SRA SITES Boca Raton Cholee Lake Coral Reef Coral Sunset D.D. Eisenhower

Diamond View Elbridge Gale Golden Grove Gove Grassy Waters

Liberty Park Morikami North Grade Palm Springs UB Kinsey

West Riviera


VI-25

o Relevant instructional experience (dates, position, and school site)d. Professional Development:

o Relevant professional development experiences

Incomplete application packets, or packets submitted by email that are separate from the application, will not be considered. Please do not submit a cover letter.

All applications for SRA District Reading Coaches will be screened in order to create a pool of eligible candidates. Eligible district SRA District Reading Coach applicants will be interviewed by Teaching and Learning beginning the week of April 1st, and selected applicants will be assigned to individual SRA sites for the entire SRA program. Hiring for these positions will begin the week of April 8th.

QUALIFICATIONS Instructional employees must be certified, in-field, and highly qualified for the classes they are assigned to teach or

support during SRA. Per State Statute 1008.25, SRA teachers must also be rated as highly effective per their

Classroom Teacher Evaluation System (CTES) results. In addition, applicants must be a teacher for the School District

of Palm Beach County (interim and non-reappointed teachers are not eligible).

REQUIRED

Elementary Education Certification or Early Childhood Certification valid through June 30, 2019 (If your certificate

expires in 2019, you will need to ensure that you have renewed by May 11th.)



Recent elementary reading teaching or literacy coaching experience (within past 2 years)

District Reading Running Record (RRR) Level 1 PD



Primary reading teaching experience (grades 1-3) SRA teaching experience (FY15, FY16, FY17 or FY18) Elementary Literacy Coach (regular school year or SRA) Supplemental Academic Instruction (SAI) Teacher National Board for Professional Teaching Standards (NBPTS) Certified


Reading Recovery training District Leveled Literacy Intervention (LLI) PD District Reading Running Record Level 2 PD Reading Certification or Reading Endorsement Reading PD (District CKLA Cohort PD, Homegrown Institute, Teachers College Staff Developer, Teachers College

Summer Institute, Coaching Institute, Literacy Fest, or Saturday Reunion) District Small Group Instruction PD District Word Study PD GO TO Strategies for ELLs Cadre 2021


VI-26

MUST COMMIT TO:

Attendance at mandatory SRA professional development (compensated at the current mandatory PDrate):

For SRA District Reading Coaches and/or Intervention Coaches

○ Coach Institute- June 4th-June 6th,

○ Mandatory School Site Prep – June 10th & 11th

○ Mandatory School Site PD – June 12th & teacher dates listed above

Attendance every day during SRA, including teacher workday, with the exception of unexpected

emergencies or unexpected illness (no vacation days):

○ SRA- June 17th- July 18th (Monday-Thursday either 8:30-1:30 or 9:00-2:00/ Off on July 4th)

○ SRA Teacher Workday- June 13th 8:30-1:30

Adherence to the SRA guidelines, schedules, and instructional routines as set forth in professional

development and lesson plans. SRA teachers are expected to engage in job-embedded instructional

coaching throughout SRA.

HOW TO APPLY

Instructional employees who are interested in working during Third Grade Summer Reading Academy must

attach themselves to the desired positions using PeopleSoft by the following dates:

SRA District Reading Coach - no later than Tuesday, March 26th, 2019

HOW TO FIND SRA JOB POSTINGS: 1. Go to the School District’s Website (www.palmbeachschools.org)2. Sign in to portal.3. Click the People Soft tile.4. Click on Apply For Jobs5. Type SR Elementary Reading Coach under keywords and click Search

CONTACT INFORMATION If you have any questions about applying for an SRA Teacher or SRA District Reading Coach Position you may contact:

Robin White, Literacy Specialist, at [email protected] or PX21135

Mary Ann Colbert, K-5 Intervention Manager, at [email protected] or PX48854



VI-27

FY19 SRA Teacher Positions Information Third Grade Summer Reading Academy (SRA) is a five week reading program to support third grade students “at-risk” of mandatory retention. SRA teacher positions are now posted in People Soft. This program will run from Monday, June 17 and conclude on Thursday, July 18, 2019 at different locations throughout Palm Beach County (see site list below). It will encompass 19 student days: 5 hours per day, 4 days per week, for 5 weeks. Please see directions on the next page with information on how to apply for this position.

Mandatory Training & Professional Development Hours & Compensation Information: For SRA Teachers: Mandatory PD Days: June 11th (New to SRA Only) & June 12th (ALL Teachers) 8:30-3:30 p.m. Compensated at the current Mandatory PD rate (Payment for these stipend hours will be processed prior to

the end of the SRA.)

Teacher Schedule & Compensation Information: Work Day: Thursday, June 13th from 8:30 a.m. to 1:30 p.m. Instructional Days: Monday, June 17th to Thursday, July 18th (Mon. – Thurs./Off on July 4th)

8:30 a.m. to 1:30 p.m. or 9:00 to 2:00 p.m. (determined by Site Administrator) Compensated for 5 hours per day at their hourly rate of pay in effect during FY2019, including Advanced

Degree pay and Glades Supplement (if working at Gove Elementary site).

·

How to Apply for a SRA Teacher or Teacher-on-Call

APPLICATION PROCESS

Summer Reading Academy (SRA) teacher positions will be posted during the week of April 5, 2019. Instructional employees who are interested in applying for SRA Teacher positions must attach a single PDF file that includes 1) a current copy of their Florida Teaching Certificate and 2) an up-to-date resume that includes all of the following parts and information:

a. Contact Information:o Full Name (if your name has changed please indicate former name in parenthesis)o Home Address and Phone Numbero PBCSD Employee ID numbero District email address

b. Objective:o List the names of any Summer Reading Academy sites you would be willing to work at (See previous page.)

c. Professional Experience:o Relevant instructional experience (dates, position, and school site)

d. Professional Development:o Relevant professional development experiences

Incomplete application packets, or packets submitted by email that are separate from the application, will not be considered. Please do not submit a cover letter.

FY19 SRA SITES Boca Raton Cholee Lake Coral Reef Coral Sunset D.D. Eisenhower

Diamond View Elbridge Gale Golden Grove Gove Grassy Waters

Liberty Park Morikami North Grade Palm Springs UB Kinsey

West Riviera


VI-28

SRA teachers will apply directly to the SRA site. Eligible district SRA Teachers will be interviewed by the SRA Site Administrator the week of April 5th.

QUALIFICATIONS Instructional employees must be certified, in-field, and highly qualified for the classes they are assigned to teach or

support during SRA. Per State Statute 1008.25, SRA teachers must also be rated as highly effective per their

Classroom Teacher Evaluation System (CTES) results. In addition, applicants must be a teacher for the School

District of Palm Beach County (interim and non-reappointed teachers are not eligible).

REQUIRED

Elementary Education Certification or Early Childhood Certification valid through June 30, 2020 (If your certificate

expires in 2019, you will need to ensure that you have renewed by May 10.)



Recent elementary reading teaching or literacy coaching experience (within past 2 years) District Reading

Running Record (RRR) Level 1 PD



Primary reading teaching experience (grades 1-3)

SRA teaching experience (FY15, FY16, FY17 or FY18)/SLIC FY16

Elementary Literacy Coach (regular school year or SRA)

Supplemental Academic Instruction (SAI) Teacher

National Board for Professional Teaching Standards (NBPTS) Certified


Reading Recovery training

District Leveled Literacy Intervention (LLI) PD

District Reading Running Record Level 2 PD

Reading Certification or Reading Endorsement

Reading PD (District CKLA Cohort PD, Homegrown Institute, Teachers College Staff Developer, Teachers College

Summer Institute, Coaching Institute, Literacy Fest, or Saturday Reunion)

District Small Group Instruction PD

District Word Study PD

GO TO Strategies for ELLs

Cadre 2021


VI-29

MUST COMMIT TO:

Attendance at mandatory SRA professional development (compensated at the current mandatory PD rate):

For New to SRA Teachers (did not teach FY17 or FY18)

○ June 11th 8:30-3:30

For ALL SRA Teachers

○ June 12th 8:30-3:30

Attendance every day during SRA, including teacher workday, with the exception of unexpected

emergencies or unexpected illness (no vacation days):

○ SRA- June 17th- July 18th (Monday-Thursday either 8:30-1:30 or 9:00-2:00/ Off on July 4th)

○ SRA Teacher Workday- June 13th 8:30-1:30

Adherence to the SRA guidelines, schedules, and instructional routines as set forth in professional

development and lesson plans. SRA teachers are expected to engage in job-embedded instructional

coaching throughout SRA.

HOW TO APPLY

Instructional employees who are interested in working during Third Grade Summer Reading Academy must

attach themselves to the desired positions using PeopleSoft by the following dates:

SRA Teacher – no later than Thursday, May 2nd, 2019

HOW TO FIND SRA JOB POSTINGS: 1.Go to the School District’s Website (www.palmbeachschools.org) 2.Sign in to portal. 3.Click the People Soft tile.4.Click on Apply For Jobs5.Type SR Tch Elem Reading under keywords and click Search

CONTACT INFORMATION If you have any questions about applying for an SRA Teacher you may contact:

Robin White, Literacy Specialist, at [email protected] or PX 21135 Mary Ann Colbert, K-5 Intervention Manager, at [email protected] or PX 48854



VI-30

School site Data Processors will enter the program the student is attending during summer school as well as the

transportation needs of the student on Summer School tab in SIS (see below) by Thursday, June 6.

Data Processors will be hired and assigned to each Regional office. They will be responsible for data entry, attendance,

and grading for all official Summer School sites. For “School Sponsored Summer Programs” year‐ round High School

Data Processors will be responsible for scheduling the students on their campuses. The Department of FTE and Student

Reporting will be responsible for the initial scheduling of elementary, middle, VPK, and “High School District Sponsored

Summer Program” students. With this in mind, it is crucial that each sending school enter a summer site school

number, educational program, and any transportation needs for each student planning to attend summer school from

their school site. After initial scheduling is completed by the FTE Department, schools will be responsible for

maintaining attendance and grading.

DATA ENTRY DIRECTIONS


VI-31

TIMELINE:

By June 7- School Data Processors will enter the SUMMER-SITE, PGM and TRANS for all students attending

summer school on the Summer School tab in SIS.

June 1 through June 17 - The Department of FTE and Student Reporting will be scheduling elementary, middle,

VPK, and “High School District Sponsored Summer Program” students.

Beginning June 18 - School Based Administrators will utilize the SIS to track attendance, grading, and entry/withdrawal of summer school students.

SUMMER

These fields are used for any students that will attend a summer school program. These fields are cleared out

when we create the new school year.

Summer Site – In this field enter the 4-digit school number of the summer school this student will attend. Program- Enter one of the codes listed below:

SUMMER PROGRAM


VI-32

Transportation – Use this field to indicate if the student will require transportation. Schools

can leave this field blank for students that will not require transportation for the summer.

For students requiring specialized transportation indicate an “E” in the summer transportation field.

ESE Contacts will need to follow-up on this by submitting form (PBSD 1848) to the Transportation

Department.

Students NOT requiring specialized transportation will be transported by the “Regular Route”.

Indicate these ESE students with a “R” not an “E.”

SUMMER TRANSPORTATION:

R = YES, REGULAR ROUTE

E = YES, NEED ESE BUS (SPECIALIZED TRANSPORTATION ONLY)

BLANK = NON APPLICABLE

SECTION VII

ESOL

Elementary

Calendar of Events ____________________________________________________________ 1

Time Task Calendar ____________________________________________________________ 2

Budget Information ___________________________________________________________ 3

Guidelines for Hiring Instructional Employees _______________________________________ 4

STEM Explorers Camp Program __________________________________________________ 6

Secondary

Calendar of Events ____________________________________________________________ 7

Time Task Calendar ____________________________________________________________ 8

Guidelines for Hiring Instructional Employees _______________________________________ 9

Secondary ESOL Program Information ____________________________________________ 12

FY19 SUMMER SCHOOL SECTION VII - ESOL

Contact Person: Aimee White, Elementary PX 46840 Nadilia Charles, Secondary (Middle and High) PX 47348

Table of Contents

FY19 SUMMER SCHOOL SECTION VII – ESOL

VII-1

Instructional time: 4 days a week, 5 hours per day, Monday, June 17 - Thursday, July 18, 2019 (19 days)

NOTE –Thursday, July 4 is a school holiday. School is closed.

PERSONNEL DAILY TIME SCHEDULES WORK DAYS

Elementary ESOL Teacher Professional Development

8:00 am –3:30 pm (7.5 Hours)


Cholee Lake Elementary 6680 Dillman Road, West Palm Beach, FL 33413 8:00 am –3:30 pm (7.5 Hours)

Elementary ESOL Teacher Planning Day

8:00 am - 3:30 pm (7.5 hours)

Wednesday, June 12, 2019 & Thursday, June 13, 2019

Planning at individual school sites/Site Admin Meetings

Elementary ESOL Teachers 8:30 am - 1:30 pm (5 hours)

Start and End times may be slightly

altered by Site Admins, but will remain

at 5 hours total.

Monday, June 17, 2019 - Thursday, July 18, 2019

Elementary ESOL Students 8:30 am – 1:30 pm (5 hours) Monday, June 17, 2019 - Thursday, July 18, 2019

CALENDAR OF EVENTS - ELEMENTARY


VII-2

KEYWORD DATE ACTION TO BE TAKEN STAFFING March 11 APPLICANTS:

Applicants may begin applying for posted positions using PeopleSoft.

STUDENT

ELIGIBILITY

March 25 ELEMENTARY ESOL COORDINATORS/CONTACTS: List of eligible students will be distributed to ESOL Coordinators/Contacts at their schools, along with the Summer Program Notification and Consent Form (PBSD 2111) to be distributed for Parent/Guardian signature and the program flyer.

STAFFING April 5 APPLICANTS: Teacher applicants must apply for Summer School postings using PeopleSoft no later than Friday, April 5th.

TRANSPORTATION

& STUDENT

INFORMATION

April 12 ELEMENTARY ESOL COORDINATORS/CONTACTS or DATA PROCESSORS: Deadline to enter eligible students into SIS. (Deadline for students to be entered on Summer School tab in SIS to be included on transportation lists.)

STAFFING April 15 SITE ADMINS: List of eligible applicants will be sent to Site Administrators to begin hiring process.

STUDENT

INFORMATION

April 15 ELEMENTARY ESOL COORDINATORS/CONTACTS: After receiving confirmation of attendance from parent on the ESOL Summer Program Notification and Consent Form (PBSD 2111) make three copies. One copy should be sent to Multicultural Education, FHESC-A204, one copy for the parent, and one for the student’s ELL folder. Place the original 2111 in the students’ cume folder.

TRANSPORTATION

May 17 SITE ADMINS & ELEMENTARY ESOL COORDINATORS/CONTACTS:

The Routing Team assigns regular bus stops for students that are coded “R” in SIS under the Transportation tab. Parents and guardians may use the following link to identify the regular school bus route

information: https://transintranet.palmbeachschools.org/FindMyBusStop.aspx




STAFFING June 1 Job Actions must be submitted when hiring personnel employed at your site during the regular school year. Employees hired from other sites will be entered into the Google Summer School Hiring Document.

PROFESSIONAL

DEVELOPMENT

June 11 ELEMENTARY ESOL HIRED TEACHERS: Report for mandatory professional development: Cholee Lake Elementary, 6680 Dillman Road, West Palm Beach, FL 33413 8:00 am –3:30 pm (7.5 Hours)

PROFESSIONAL

DEVELOPMENT

June

12 & 13

ELEMENTARY ESOL HIRED TEACHERS: Report to assigned summer site for mandatory professional development and site meetings.

TEACHER

PAYROLL

June 13 SITE BASED HEAD SECRETARY: Begin entering payroll for Elementary ESOL Teachers. Teachers-On-Call will be paid by the Department of Multicultural Education.

STUDENT ATTENDANCE

June 17-

July 18

ELEMENTARY ESOL TEACHERS: Report student attendance daily in SIS.


TIME TASK CALENDAR- ELEMENTARY



VII-3

All program supplies will be provided by the Department of Multicultural Education.

Elementary ESOL Teacher payroll will be paid by the summer school site with funds transferred to the school from the Department of Multicultural Education. Summer payroll expenditures should be paid by the July 26 payroll, and any corrections or adjustments by the August 9 payroll. Please be sure to meet payroll submission deadlines. Professional Development Days (June 11) will be paid per hour at the current mandatory in-service rate (7.5 hours per day).


Elementary ESOL Teachers

Approximately 1:15 5 hours per day – Payroll completed by summer site

Elementary ESOL Teachers-On-Call (TOCs)

2 TOCs for the summer ESOL program

5 hours per day - only as needed to substitute for an Elementary ESOL teacher – Scheduled by the Department of Multicultural Education – Payroll completed at the Department of Multicultural Education

BUDGET - ELEMENTARY


VII-4

APPLICATION PROCESS

STEM Explorers Camp teacher positions will be posted by Monday, March 11, 2019.

ELIGIBLE FOR REAPPOINTMENT In order to be eligible for employment during Summer School/Extended School Year ESY, employees must be certified, in-field, and highly qualified for the subject(s) they will be assigned to teach and be recommended for reappointment for FY20. Applicants must hold an Elementary Education Certification at least through June 30, 2020. Teachers with certificates expiring on June 30, 2019 are not eligible for hire until they have renewed their teaching certificate. Renewals are required by May 10 in order to be considered. Instructional employees who are interested in applying for teacher positions must attach an up-to-date resume that includes all of the following parts and information:

1. Contact Information: Full Name (if your name has changed please indicate former name in parenthesis) Home Address and Phone Number PBCSD Employee ID number District email address

2. Objective: List the names of all regions (North, South, Central and/or Glades) for which you wish to

be considered 3. Education Certification(s) and Endorsement(s):

Florida DOE Certification number and type(s) of certification/endorsements Attach a copy of your valid Elementary Education Teaching Certificate with your resume

4. Professional Experience: Relevant instructional experience (dates, position, and school site)

5. Professional Development: Relevant professional development experiences

Incomplete resumes, or resumes submitted by email that are separate from the application, will not be considered. Please do not submit a cover letter. All applications for teacher positions will be screened in order to create a pool of eligible candidates. Lists of eligible teacher candidates will be distributed to Summer School site administrators, who will interview and make final hiring decisions beginning April 15th. Please be aware that all applicants must commit to:

Attendance at mandatory professional development. Attendance every day during STEM Explorers Camp, including the teacher workday, with the

exception of unexpected emergencies or unexpected illness (no vacation days). Adherence to the camp guidelines, schedules, and instructional routines as set forth in

professional development and lesson plans. Teachers are expected to engage in job-embedded instructional coaching throughout camp.

GUIDELINES FOR HIRING INSTRUCTIONAL EMPLOYEES ELEMENTARY


VII-5

QUALIFICATIONS Instructional employees must be certified, in-field, for the classes they are assigned to teach or support during the STEM Explorers Camp. In addition, they must be a teacher for the School District of Palm Beach County (interim and non-reappointed teachers are not eligible).

REQUIRED Elementary Education Certification valid through June 30, 2020 (If your certificate expires in 2019, you will need

to ensure that you have renewed by May 10, 2019.)

ESOL Endorsement/Certification

Recent experience teaching elementary ESOL Students (within past 4 years)

LIST IN YOUR RESUME ANY OF THE FOLLOWING THAT APPLY TO YOU:

Teaching Experience: Bilingual (Spanish/English)

Grade 3, 4, or 5 Science Teaching Experience

Grade 3, 4, or 5 Reading Teaching Experience

Previous STEM Explorers Camp Teaching Experience

Current or Former Elementary Literacy Coach (regular school year or SRA)

Current or Former Elementary Science Coach/Chair

Elementary ESOL Coordinator/Contact or Dual Language Coach


Professional Development:

Reading Endorsement

K-12 Reading Certification


Go To Strategies (Online or Face-to-Face) Training

Provided/Facilitated ESOL, Science, Reading, or other related PD

Any other relevant Training/Conferences/Experiences

HOW TO APPLY IN PEOPLESOFT Any instructional employee interested in working during STEM Explorers Camp must attach themselves to the desired position in PeopleSoft no later than Friday, April 5, 2019.

HOW TO FIND TEACHER JOB POSTINGS: 1. Go to the School District’s Website (www.palmbeachschools.org)

2. Sign in to portal. 3. Click the People Soft tile. 4. Click on Apply For Jobs 5. Type SE under keywords and click Search

Click on posting title:

SE Tch Elem ESOL Part of the interview process should include questions regarding science instruction, language development strategies and

scaffolds, and differentiated small group instruction. Teachers will be required to provide high-quality small group instruction

during the summer program. Teachers are expected to engage in job-embedded instructional coaching throughout the

summer session.

Site administrators may contact Aimee White, Program Planner, Department of Multicultural Education, by email at

[email protected] or PX46840 for any assistance or questions regarding the hiring of Elementary ESOL

teachers.




VII-6

The STEM Explorers Camp will provide hands-on learning opportunities in Science and Literacy to 4th grade populations identified as English Language Learners. Students will be given opportunities to participate in computer sciences and computer coding/programming on a daily basis. On-site field trips will be provided every Monday and each week will end with a unit culminating experience where students are exposed to their learning in a real-world setting or through a real-world experience.

The goals of the program are to provide students with the opportunity to engage in meaningful hands-on learning opportunities that will both enhance their understanding of science content while also serving their literacy and language needs as English Language Learners. Selected fourth grade LY students will be eligible for this program.

Eligible Students On Monday, March 25, 2019, ESOL Coordinators/Contacts will receive a list of eligible students at each school. In addition, the ESOL Summer Program Notification and Consent Form (PBSD 2111) and an informational program flyer (in English, Spanish, Portuguese, and Haitian Creole) will be sent to the school. The ESOL Summer Program Notification and Consent Form (PBSD 2111) should be signed by the parent and returned to the school before Monday, April 15, 2019.

Instructional Personnel

Teachers will be screened by the Department of Multicultural Education and hired by Site Administrators.

Salary:

June 11 - Professional Development Days - Teachers will be paid the District approved mandatory professionaldevelopment rate.

June 12 & 13 - Teacher Work Day @ School Sites

June 17, 2019 - July 18, 2019 - Instructional Days

Instructional employees will be paid their hourly rate of pay including Advanced Degree pay in effect and Glades Supplement (if teaching summer school in the Glades Region) during FY19.

ELEMENTARY ESOL SUMMER PROGRAM SITES

North Region Allamanda El

West Riviera El

South Region Coral Reef El Diamond View El North Grade El

Central Region Cholee Lake El Liberty Park El Palm Springs El

Glades Region Gove El

SUMMER PROGRAM INFORMATION - ELEMENTARY STEM EXPLORERS CAMP


VII-7

Instructional time: 4 days a week, 4 hours per day



Middle & High School ESOL Teacher Professional Development Day

8:00 am –3:30 pm (7.5 Hours) Wednesday, June 5, 2019 & Thursday, June 6, 2019 Forest Hill High School Media Center 6901 Parker Avenue West Palm Beach, FL

Middle & High School ESOL Teacher Planning Day

7:30 am - 11:30 pm (4 hours) Friday, June 7, 2019

Planning at individual school sites.

Middle School ESOL Teachers 7:30 am - 11:30 pm (4 hours) Monday, June 17, 2019 - Thursday, July 18, 2019

High School ESOL Students 7:30 am - 11:30 pm (4 hours) Monday, June 10, 2019 –

Thursday, July 18, 2019

CALENDAR OF EVENTS - SECONDARY


VII-8


STAFFING March 11 APPLICANTS:

Applicants may begin applying for posted positions using PeopleSoft.

STUDENT ELIGIBILITY March 25 MIDDLE & HIGH SCHOOL ESOL COORDINATORS/CONTACTS:

List of eligible students will be distributed to ESOL Coordinators/Contacts at their schools, along with the Summer Program Notification and Consent Form (PBSD 2111) to be distributed for Parent/Guardian signature and the program flyer.

STAFFING April 5 APPLICANTS:

Teacher applicants must apply for Summer School postings using PeopleSoft no later than

Friday, April 5th.

TRANSPORTATION & STUDENT

INFORMATION

April 12 MIDDLE & HIGH SCHOOL ESOL COORDINATORS/CONTACTS or DATA PROCESSORS:

Deadline to enter eligible students into SIS. (Deadline for students to be entered on Summer School tab in SIS to be included on transportation lists.)

STAFFING April 15 SITE ADMINS:

List of eligible applicants will be sent to Site Administrators to begin hiring process.

STUDENT INFORMATION April 15 MIDDLE & HIGH SCHOOL ESOL COORDINATORS/CONTACTS:

After receiving confirmation of attendance from parent on the ESOL Summer Program Notification and Consent Form (PBSD 2111) make three copies. One copy should be sent to Multicultural Education, FHESC-A204, one copy for the parent, and one for the student’s ELL folder. Place the original 2111 in the students’ cume folder.

TRANSPORTATION May 17 SITE ADMINS & MIDDLE & HIGH SCHOOL ESOL COORDINATORS/CONTACTS:

The Routing Team assigns regular bus stops for students that are coded “R” in SIS under the Transportation tab. Parents and guardians may use the following link to identify the regular school bus

route information:https://transintranet.palmbeachschools.org/FindMyBusStop.aspx

Students that require a regular bus route should have the code “R” entered in theTransportation tab in SIS


School staff should access route details for their students in the Summer School

tab in the TransIntranet tile located on the District’s portal page.

STAFFING June 1 Job Actions must be submitted when hiring personnel employed at your site during the regular school year. Employees hired from other sites will be entered into the Google Summer School Hiring Document.

PROFESSIONAL

DEVELOPMENT

June

5 & 6

MIDDLE & HIGH SCHOOL ESOL HIRED TEACHERS:

Report for mandatory professional development: Forest Hill High School Media Center 6901 Parker Avenue, West Palm Beach, FL 8:00 am –3:30 pm (7.5 Hours)

PROFESSIONAL

DEVELOPMENT

June 7 MIDDLE & HIGH SCHOOL ESOL HIRED TEACHERS: Report to assigned summer site for mandatory professional development.

STUDENT ATTENDANCE June 10-

July 18

HIGH SCHOOL ESOL TEACHERS: Report student attendance daily in SIS.

STUDENT ATTENDANCE June 17-

July 18

MIDDLE SCHOOL ESOL TEACHERS: Report student attendance daily in SIS.


TIME TASK CALENDAR- SECONDARY



VII-9

APPLICATION PROCESS Middle & high school teacher positions will be posted by Monday, March 11, 2019.

ELIGIBLE FOR REAPPOINTMENT In order to be eligible for employment during Summer School/Extended School Year ESY, employees must be certified, in-field, and highly qualified for the subject(s) they will be assigned to teach and be recommended for reappointment for FY19. Teachers with certificates expiring on May 10, 2019 are not eligible for hire until they have renewed their teaching certificate. Renewals are required by May in order to be considered.

Instructional employees who are interested in applying for teacher positions must attach an up-to-date resume that includes all of the following parts and information:

1. Contact Information:

Full Name (if your name has changed please indicate former name in parenthesis)

Home Address and Phone Number

PBCSD Employee ID number

District email address

2. Objective:

List the names of all regions (North, South, Central and/or Glades) for which you wish to be considered

List the name (s) of all positions for which you would like to be considered:o Middle School Math Teachero High School Math Teachero Middle School Reading Teachero High School Reading Teachero ESOL Certified School Counseloro Teacher on Callo ESOL Site Coordinator (only available at the high schools)

3. Education Certification(s) and Endorsement(s):

Florida DOE Certification number and type(s) of certification/endorsements

Attach a copy of your valid secondary education teaching certificate with your resume

4. Professional Experience:

Relevant instructional experience (dates, position, and school site)

5. Professional Development:

Relevant professional development experiences

Incomplete resumes, or resumes submitted by email that are separate from the application, will not be considered. Please do not submit a cover letter.

All applications for teacher positions will be screened in order to create a pool of eligible candidates. Lists of eligible teacher candidates will be distributed to site administrators, who will interview and make final hiring decisions beginning April 16th. Please be aware that all applicants must commit to:

Attendance to mandatory professional development.

Attendance every day during ESOL summer program, including teacher workday, with the exception of unexpectedemergencies or unexpected illness (no vacation days).

Adherence to the ESOL summer program guidelines, schedules, and instructional routines as set forth in professionaldevelopment and lesson plans. Teachers are expected to engage in job-embedded instructional coaching throughoutprogram.

GUIDELINES FOR HIRING INSTRUCTIONAL EMPLOYEES SECONDARY


VII-10

QUALIFICATIONS Instructional employees must be certified, in-field, for the classes they are assigned to teach or support during the ESOL summer program. In addition, they must be a teacher for the School District of Palm Beach County (interim and non-reappointed teachers are not eligible).

REQUIRED

Secondary education certification valid through June 30, 2020. (If your certificate expires in 2019, you willneed to ensure that you have renewed by May 10.)

ESOL Endorsement/Certification or has satisfy ESOL compliance requirements

Secondary experience teaching ELL students within the last 2 yearsLIST IN YOUR RESUME ANY OF THE FOLLOWING THAT APPLY TO YOU: Teaching Experience:

Experience teaching home language courses/bilingual (assessed by the Multicultural Education)

Language Arts or Reading Teaching Experience

FY18 ESOL summer program Teaching Experience

Current or former Literacy or Reading Coach (regular school year)

Secondary ESOL Coordinator/Contact


Professional Development:

Reading Endorsement

K-12 Reading Certification


Go To Strategies (Online or Face-to-Face) Trained

Provided/Facilitated ESOL, Reading, or other related PD

Please list any other relevant Training/Conferences/ExperiencesMiddle & High ESOL Teacher Site administrators will select applicants who have a thorough understanding of:

the language acquisition process

reading development and instruction

how to create a rich academic learning environment where students’ languages and cultures areembedded and valued

how to increase students’ oral language proficiency

strategies to assist ELL students with language development.TEACHERS-ON-CALL

• Each site will hire two teachers to serve as Teachers-On-Call to work in the case of a teacher absence.

• Teachers-On-Call will be interviewed by the site administrator and must attend the ProfessionalDevelopment Day on June 5 & 6. They will be paid the district-approved Mandatory ProfessionalDevelopment rate for the day.

• Teachers-On-Call will be paid their hourly rate of pay based on their daily rate of pay, including AdvancedDegree pay, in effect during FY19.

Part of the interview process should include questions regarding math and reading instruction, language development

strategies and scaffolds, and differentiated small group instruction. Teachers will be required to provide high-quality

small group instruction during the summer program. Teachers are expected to engage in job-embedded instructional

coaching throughout the summer session. Site administrators may contact Nadilia Charles, Instructional Specialist,

Department of Multicultural Education, by email at [email protected] or PX47348 for any

assistance or questions regarding the hiring of Secondary ESOL teachers and Teachers-On-Call.



VII-11

ESOL Site Coordinator

The Department of Multicultural Education will select applicants who meet the following criteria:

Must be ESOL Certified/endorsed

Must have a minimum of three (3) years of teaching experience with ELL students

Demonstrate skills of leadership and ability to collaborate with school staff, parents, and students

Must have a thorough understanding of the language development process and strategies to assist ELLstudents

Must be able to effectively communicate orally and in writingResponsibilities of the ESOL Site Coordinator:

Assist in the appropriate placement of students Ensure teachers have all the necessary resources and supplies Coordinate ESOL record keeping for the summer program Support teachers in developing lesson plans for the ESOL summer program Assist in the development of oral language activities Conduct walk-throughs to ensure fidelity of curriculum implementation Provide coaching, support and appropriate learning strategies to individual teachers Work with individual students as necessary Coordinate & plan computer rotation schedules and work with transportation to ensure a smooth rollout of

the summer program Coordinate PERT testing with students’ home school

ESOL Certified School Counselor The Department of Multicultural Education will select applicants who meet the following criteria:

• Must have Guidance certification through June 30, 2020

• Must be bilingual (Spanish & Haitian Creole preferred)

• Must have High school experience as an ESOL Counselor

• Must have ESOL Endorsement/Certification or Satisfy ESOL Compliance RequirementsResponsibilities of the ESOL Certified School Counselor:

• Conduct whole group and individual counseling sessions

• Review high school student’s academic history

• Review high school student’s transcripts for accuracy of reporting in SIS

• Assist teacher with monitoring E2020 progression and completion

• Discuss post-secondary/career pathways with middle and high school studentsHOW TO APPLY IN PEOPLESOFT Instructional employees who are interested in working during ESOL summer program must attach themselves to the desired positions using PeopleSoft no later than Friday, April 5, 2019.

HOW TO FIND TEACHER JOB POSTINGS: 1. Go to the School District’s Website (www.palmbeachschools.org)2. Sign in to portal.3. Click the People Soft tile.4. Click on Apply For Jobs5. Type SE under keywords and click Search

Click on posting title:

SE Tch Middle ESOL

SE Tch High ESOL

SE School Cert Counselor

CONTACT INFORMATION If you have any questions about applying for a teacher position you may contact: Nadilia Charles, Instructional Specialist, at [email protected] or PX 47348



VII-12

The Middle & High School ESOL Summer Program will focus on oral language acquisition, reading and writing strategies, math development, including a comprehensive transition to high school program for middle school students and graduation/post-secondary advisement for high school students. The goal of the program is to provide students with the knowledge and strategies to improve academic performance, increase English language oral skills and learn self-management skills.

Selected seventh and eighth grade LY students will be eligible for this program. The Department of Multicultural Education

selected the students based on their academic data, English language proficiency and entry date.

Eligible Students On Monday, March 25, 2019, ESOL Coordinators/Contacts will receive a list of eligible students at each school. ESOL Summer Program Notification and Consent Form (PBSD 2111) and a parent flyer regarding the program will be sent the school by pony. ESOL Coordinators/Contacts should require the form to be signed by the parent and returned to the school no later than Friday, April 5, 2019.

Instructional Personnel Teachers will be screened by the Department of Multicultural Education and hired by Site Administrators. Salary:

June 5 & 6, 2019 – Professional Development Dayo Teachers will be paid the District-approved mandatory professional development rate.

June 7, 2019 – Teacher Work Day June 17, 2019 - July 18, 2019 – Middle School Instructional Days June 10, 2019 - July 18, 2019 – High School Instructional Days

Instructional employees will be paid their hourly rate of pay, including Advanced Degree pay and Glades Supplement

(if assigned to a Summer position at a Glades school site), in effect during FY19.

MIDDLE & HIGH SCHOOL ESOL SUMMER PROGRAM SITES

North Region Suncoast High

South Region West Boca High

Santaluces High

Central Region John I Leonard High

Palm Beach Central High

Glades Region Pahokee High

SUMMER PROGRAM INFORMATION SECONDARY

SECTION VIII

ELEMENTARY

1

Calendar of Events _________________________________________________________________________________________ 2

Time Task Calendar __________________________________________________________________________________________ 4

Eligibility and Curriculum __________________________________________________________________________________ 7

Attendance Policy __________________________________________________________________________________________ 8

Budget Information ________________________________________________________________________________________ 9

Data Entry Directions ____________________________________________________________________________________ 11

Site Allocation Formula __________________________________________________________________________________ 14

For ESOL Elementary, please refer to the ESOL Section of the manual.

FY19 SUMMER SCHOOL SECTION VIII -ELEMENTARY SCHOOL

Table of Contents Contact Person: Olivia Rogers PX 50925

FY19 SUMMER SCHOOL SECTION VIII – ELEMENTARY SCHOOL

VIII-2

Typical instructional time: 4 days a week, 4 hours per day, Monday, June 17 ‐ Thursday, July 18, 2019 (19 days).


Note: In order to accommodate the arrival, breakfast, lunch, dismissal, and 30‐minute planning, it issuggested that staff be assigned for each function on a rotation basis to ensure equity.

Duty days may not overlap with regular contract. Summer School employment dates MUST beadjusted as regular contract takes precedence.

Data processing tasks for each school will be completed by Regional Office based Data Processors.


Administrator 7 hours Thursday, June 13 – Monday, July 22, 2019 ( 21 days)

Elementary School Teachers 8:30 am – 1:30 pm (5 hours) Thursday, June 13 (Planning Day/On‐Site) Monday, June 17 ‐ Thursday, July 18, 2019 (20 days)

Elementary Students 8:30 am – 1:30 pm (5 hours)

Breakfast: 8:30 – 9:00 am

Lunch: 1:00 pm ‐ 1:30 pm

Monday, June 17 – Thursday, July 18, 2019 (19 days)

BIAs (as needed) Not to exceed five (5) hours Same as the grade level students

Paraprofessionals Not to exceed 5.5 hours* Thursday, June 13 (2 hours) Planning Day* Monday, June 17 –Thursday, July 18, 2019

Community Language Facilitator Not to exceed five (5) hours Same as the grade level students

School Secretary Clerk (1 per school site)

6 hours Thursday, June 13 – Monday July 22, 2019 (21 days)

CALENDAR OF EVENTS



VIII-3

Royal Palm School follows Middle School work and student days (June 17 – July 18, 2019).

Time schedules:

K‐12 Students ‐ 9:00 am ‐ 3:00 pm

K‐12 Teachers ‐ 7:30 am ‐ 3:00 pm K‐12 Paraprofessionals ‐ 8:00 am ‐ 3:30 pm Pre‐K Students – VE “splits” student hours‐8:00 am ‐ 10:30 am 3 year olds VE “splits”

student hours‐11:30 am – 2:00 pm 4 year olds Pre‐K – ESE student hours ‐ 8:00 am – 2:00 pm

Pre‐K paraprofessionals ‐ 7:30 am – 2:00 pm

ESE paraprofessionals ‐ 7:30 am – 3:00 pm

Indian Ridge School- June 5 ‐ July 12, 2019.

Time schedules:

Students ‐ 7:30 am –12:30 pm

Teachers & BIAs ‐ 7:30 am – 1:00 pm

Paraprofessionals ‐ 8:00 am –12:30 pm

Teacher workday ‐ June 4, 2019 Students begin ‐ June 5, 2019


VIII-4


STAFFING No later than March 8

Regional Superintendents select Summer School Site Administrators from those who have applied and are presently Assistant Principals. Regional Offices will email names to Latoya Bunche, Recruitment and Retention, to confirm eligibility.


March 25 Voluntary Summer School Site Administrators’ Training.

BUDGET April 5 Budget Services will create school site positions to enable posting. A fixed supplies budget has been allocated for each site in the FY19 budget year.

BUDGET April 5 Budget Services will distribute Summer School budget forms and instructions to Regional Offices. Regional Offices will forward the budget packet to Site Administrators.

STAFFING April 9 Summer School sites create all Instructional and Non‐Instructional postings in PeopleSoft except School Food Service and Transportation positions. In order for your positions to be posted correctly you must follow these steps when creating your job openings:

1. Select Continuous in the Job Opening Type field 2. Select SUM SCH in the FY Status field 3. Select Unlimited in the Openings to Fill field 4. Select Internal Only in the Visible field.

STAFFING April 9 Applicants may begin applying for posted positions using PeopleSoft. School Food Service and Transportation employees are not required to apply for positions. Teachers and qualified Non‐Instructional employees who are interested in working as a Summer School substitute teacher must complete the Summer School Substitute Teacher Application (PBSD 2022)

TRANSPORTATION April 18 Deadline for schools to submit PBSD 1848 information to Transportation Services

TRANSPORTATION ONGOING The Data Processor at each sending school needs to indicate on the Summer School tab in SIS the student’s summer site and program code.

ENROLLMENT May 2 Elementary principals submit projected ESE enrollments to Regional ESE Coordinators and the appropriate Summer School Site Administrators.

BUDGET May 2 Summer School Site Administrators will submit completed estimated budget forms to appropriate Regional Team Leader.

BUDGET May 3 Notify Raymond Church in Budget Services regarding special job codes you may need.

BUDGET May 3 Regional Team Leaders will review Summer School budgets and submit to Budget Services.

TIME TASK CALENDAR


VIII-5


REGISTRATION May 10 All schools send home completed ESY Registration Form (PBSD 0673).

STAFFING No later than May 13 Summer School Substitute Teacher Employment Application (PBSD 2022) due.

STAFFING No later than May 13 Instructional and Non‐Instructional employees must apply for Summer School postings using PeopleSoft no later than Monday, May 13, 2019. All instructional hires must meet state certification requirements and NCLB Highly Qualified Standards to be cleared. School Food Service and Transportation employees are not required to apply for positions

SIGN LANGUAGE INTERPRETER SERVICES

No later than May 15 ESE Contacts complete the PBSD 1320 for DHH Students with interpreter services on their current IEPs.

TRANSPORTATION

(Specialized or General)

May 17 The Routing Team assigns regular bus stops for students that are coded “R” in SIS under the Transportation tab. Parents and guardians may use the following link to identify

the regular school bus route information: https://transintranet.palmbeachschools.org/FindMyBusStop.aspx



School staff should access route details for their students in the

Summer School tab in the TransIntranet tile located on the District’s

portal page.

WAREHOUSE REQUISITIONS

May 17 Last day for warehouse requisitions for the FY19 Summer School. NOTE: Please indicate "Summer School" on all requisitions. These requisitions will be processed against the 2019 budget.

REGISTRATION May 20 Sending schools deliver the Checklist for ESY (as applicable), ESY Registration (PBSD 0673), two copies of IEP (PBSD 0659) and 504 Plan (PBSD 1470) for each ESE or 504 students to the Summer School site. Include Plan of Care, behavior intervention plans, special reinforces visual schedules, FBA/BIP. etc. Sending schools provide a copy of ESY Registration (PBSD 0673) to the Regional ESE Coordinator.

NURSE COVERAGE May 23 ESE Regional Coordinators contact Summer School Site Administrators to discuss nurse coverage for Summer School sites. Site Administrators will contact Merris Smith to arrange for coverage, PX 43796.




VIII-6


DATA ENTRY May 31 Work with ESE Contact to ensure all IEP's are current in SIS thought August 30, 2019. In addition, all matrices must reflect fall funding codes/levels.

ESE June 1 Submit name of Paraprofessional assigned full time to E/BD classroom Along with the name of the E/BD teacher to Loretta Pisciotta via email.

TRANSPORTATION June 3 Summer School routes with Summer school routes will be available to parents and school staff one week prior to the start of each summer program. Parents and guardians may use the following link to identify the

regular school bus route information: https://transintranet.palmbeachschools.org/FindMyBusStop.aspx


PLANNING June 13 Elementary Summer School administrators, teachers, and staff report For duty.

ESE June 14 Deadline for submitting Supplemental Pay Request (PBSD 1823) for AESOP personnel or FPSU paraprofessionals completing medically complex duties or assigned full‐time to an EBD class. See Bulletin # P19 047 DSCOS for additional guidance.

ELEMENTARY Summer School

June 17 Elementary Summer School begins.

ENROLLMENT July 2 Elementary Summer School Site Administrators submit enrollment figures via Gmail to the appropriate Regional Superintendent/Regional Contact person. Based on enrollment, personnel adjustments may be made.

HOLIDAY July 4 Holiday‐ School Closed

ALL SUMMER SCHOOL PROGRAMS END

July 18 Last day for Summer School/ESY. Teachers complete all final records and materials and give to Site Administrator. This includes teachers documenting progress made toward goals on the Mid Term/ESY IEP Goal Progress Report (PBSD 2568) to be returned to the sending school,

FINAL GRADES July 18 Enter final grades into SIS.

LAST DAY July 22 Last day for Site Administrators and Support Staff.

STUDENT RECORDS July 22 Sending schools pick up student materials from Summer School Sites.

STUDENT RECORDS July 22 Progress toward goals completed on the Mid Term/ESY IEP Goal Progress Report (PBSD 2568) for students attending Summer School. IEP and other materials returned to ESE Coordinators at sending schools.



VIII-7

The following information clarifies the eligibility criteria to be used to refer students for Summer

School/Extended School Year (ESY). ESY eligibility must be determined by an IEP Team.

Florida State Board of Education Rule 6A‐6.03028(11) (a)(b) sets forth the following criteria for IEP Teams

to consider when making a determination; if a student’s IEP team determines, on an individual basis, that

the services are necessary for the provision of FAPE to the student.

The Rule also prohibits school districts to limiting ESY to particular categories of disability or unilaterally

limits the type, amount, or duration of those services. Accordingly, while the school district designates

certain days for ESY services, there are times when individual students receive additional services (i.e.

tutoring or therapeutic counseling) beyond the regular school year.

All students in grades Pre‐K‐5 receiving ESE services with an IEP must be considered for Extended School

Year (ESY).

An IEP team meeting must be held to determine the need for ESY services. The IEP team will determine objectives to be addressed (using the current IEP and documentation

of progress) during ESY.

Students with Disabilities will be enrolled in courses based on information on Extended

School Year Registration form PBSD 0673 through the FTE department as indicated below:

Students with Active 504 Plans

All 504 Plan accommodations must be implemented, as appropriate, in Summer School. The home school 504 Designee should provide a copy of the student’s active 504 Plan to the summer

site prior to the opening of Summer School. An additional 504 meeting is not required for a student with an active 504 Plan to attend Summer

School.

Elementary

students working

on Access Points

Unique Skills

7763010

Elementary students working on Florida Standards

Study Hall Elementary

022000

ELIGIBILITY AND CURRICULUM


VIII-8

Elementary School Students

▪ Student attendance should be closely monitored to ensure optimal student progress.

▪ Summer School Administrators will receive a template from the FTE Department reporting attendance

▪ The District dress code will be followed during summer school.

ATTENDANCE POLICY


VIII-9

SUMMER SCHOOL: FUND: 1102 AWARD YEAR: 2019

Summer School Temporary Positions:

Summer school site positions will be available for advertisement April 5, 2019 Budget Services will create temporary positions with a head count of one to allow each site to advertise positions before the official budget requests are due back to your Regional Office. If your location anticipates needing special job codes, such as Tch ESE Autism, EMH, Tch Intellectually Disabled, ESE Pre‐ K, etc., please inform Raymond Church before May 2. Budget Request Worksheets will be sent to Regional Offices by e‐ mail on April 8 and then forwarded to site administrators for completion. Once the Regional Office approves the budget requests and returns them to Budget Services, the maximum head counts will be adjusted accordingly. For instance, a VE position will initially be created for advertising purposes. If the budget submitted requires three VE positions, the maximum head count will be set to three, and the school will be allowed to hire only three persons.

Supplies Budgets

Classroom ($700 per school) and custodial ($88) supply budgets have been placed in the FY19 budget in

the following fund strips:

Classroom supplies: Dept # -1102-5150-551100-0000-dept-000-2019

Custodial supplies: Dept # -1102-7902-551100-0000-dept-000-2019

Educational Alternatives /DJJ Sites (Large sites) ‐ Supply Budgets



Classroom supplies: Dept # -1102-5150-551100-0000-dept-000-2019 Custodial supplies: Dept # -1102-7902-551100-0000-dept-000-2019

Educational Alternatives /DJJ (Small site) ‐ Supply Budgets



Classroom supplies: Dept #-1102-5150-551100-0000-dept-000-2019 Custodial supplies: Dept #-1102-7902-551100-0000-dept-000-2019

Supply monies have been placed in your budget to facilitate timely ordering for summer school. Please be

sure that the vendor is paid before Friday, June 7, 2019, as these funds will not roll over to FY19. This is a

very short time period. Be sure to order early and monitor payment to the vendor. When ordering from

the Supply Warehouse, name the requisition SUMMER SCHOOL. After placing the order send an email to

Mark Moon. Make the subject of the e‐mail: Requisition Number. In the body of the email type: SUMMER

SCHOOL ORDER. This will give you priority treatment.

BUDGET


VIII-10

Timely Payment of Summer School Expenditures

The summer school fund is closed at the conclusion of summer school each year. Summer payroll

expenditures should be paid by the July 26 payroll, and any corrections or adjustments by the August 9

payroll. Please take note of payroll submission deadlines for the July 26 and August 9 paychecks to ensure

that corrections or adjustments are submitted on a timely basis.

Paycheck Payment Dates for Teaching Personnel

Paycheck Payment Dates for Summer School

Site Administrators

June 14, 2019 1st Installment – June 28, 2019

June 28, 2019 2nd Installment – July 26, 2019

July 12, 2019

July 26, 2019

August 9, 2019

IEP Paraprofessionals

IEP paraprofessionals working with a student during Summer School are paid from the Summer School fund

1102. The combo code is: Dept #‐PRT1102‐5221‐0000‐16. The IDEA grant does not fund these expenses

during the summer. The assignment of additional Paraprofessional support above the allocated classroom.

Paraprofessional must be reviewed by the Regional ESE Coordinator on an individual basis.

Supplemental Pay Requests for Staff Servicing ESE Students (AESOP/FPSU)

By contract, AESOP employees serving medically complex students during summer school are paid an

additional $2.00 per hour while so employed and assigned. FPSU paraprofessionals are paid an additional

$1.58 per hour while so employed and assigned. The additional pay per hour applies only to employees

who are assigned on a regular basis and trained to a student who requires perform medically

complex/unique procedures. *Article 6, Section A. 6 (a)of the Association of Educational Secretaries and

Office Professionals Contract provides a list of unique procedures. A copy of the contract can be found on

the Department of Labor Relations’ website.

AESOP paraprofessionals assigned to a defined Emotionally/Behaviorally Disordered (E/BD) self‐contained

unit on a full‐time basis shall be paid an additional $1.25 per hour. FPSU paraprofessionals assigned to a

defined Emotionally/Behaviorally Disordered (E/BD) self‐contained unit on a full‐time basis shall be paid an

additional $1.17 per hour. Paraprofessional positions allocated to these classrooms will be verified in

collaboration with the Region ESE Office. Paraprofessionals who are in regular classes with EB/D

mainstreamed students are not eligible for these additional funds per hour.

To pay an employee the additional funds per hour, Exceptional Student Education Supplemental Pay (PBSD

1823) which specifically lists the procedures required must be submitted to ESE‐Payroll, by June 30, 2019.

See bulletin # P19‐047 DSCOS for additional guidance.


VIII-11

School site Data Processors will enter the program the student is attending during summer school as well as the

transportation needs of the student on Summer School tab in SIS (see below) by Thursday, June 6.

Data Processors will be hired and assigned to each Regional office. They will be responsible for data entry,

attendance, and grading for all official Summer School sites. For “School Sponsored Summer Programs” year‐

round High School Data Processors will be responsible for scheduling the students on their campuses. The

Department of FTE and Student Reporting will be responsible for the initial scheduling of elementary, middle,

VPK, and “High School District Sponsored Summer Program” students. With this in mind, it is crucial that each

sending school enter a summer site school number, educational program, and any transportation needs for each

student planning to attend summer school from their school site. After initial scheduling is completed by the

FTE Department, schools will be responsible for maintaining attendance and grading.



VIII-12

TIMELINE:

By June 7‐ School Data Processors will enter the SUMMER‐SITE, PGM and TRANS for all students attending summer school on the Summer School tab in SIS.

June 1 through June 17 ‐ The Department of FTE and Student Reporting will be scheduling elementary, middle, VPK, and “High School District Sponsored Summer Program” students.

Beginning June 18 ‐ School Based Administrators will utilize the SIS to track attendance, grading, and entry/withdrawal of summer school students.

SUMMER

These fields are used for any students that will attend a summer school program. These fields are cleared out when we create the new school year.

Summer Site – In this field enter the 4‐digit school number of the summer school this student will attend. Program‐ Enter one of the codes listed below:

SUMMER PROGRAM


VIII-13

Transportation – Use this field to indicate if the student will require transportation. Schools can leave this

field blank for students that will not require transportation for the summer.

For students requiring specialized transportation indicate an “E” in the summer transportation field. ESE

Contacts will need to follow‐up on this by submitting form PBSD 1848 to the Transportation Department.








VIII-14

Position Allocation Comments

Administrator 1 per site 7 hrs. per day

ESE Teachers 1 teacher per 18 students ASD 1 per 9 students InD 1 per 12 students E/BD 1 per 12 students

5 hrs. per day (Typical)

ESE Paraprofessionals teacher 1 per 4 VE teachers 1 per EBD

teacher 1 per ASD

teacher 1 per InD

5.5 hrs. per day (Typical)

School Secretary Clerk 1 per site 6 hrs. per day

Substitute Teacher 1 day per teacher 5 hrs. per day, as needed

Community Language Facilitator

(CLF)

1 per 15 students

(single language)

5 hrs. per day

Note: In order to accommodate the arrival, breakfast, lunch, dismissal, and 30‐minute planning, it is suggested that staff be assigned for each function on a rotation basis to ensure equity.

Duty days may not overlap with regular contract. Summer School employment dates MUST be adjusted

as regular contract takes precedence.

Data processing tasks for each school will be completed by Regional Office based Data Processors.

Contact ESE Regional Coordinators for BIA and CIT allocation recommendations.

SUMMER SITE ALLOCATION FORMULAS

SECTION IX

MIDDLE SCHOOL

FY19 SUMMER SCHOOL SECTION IX – MIDDLE SCHOOL

IX-1

Calendar of Events ____________________________________________________________________________________________ 2

Time Task Calendar ____________________________________________________________________________________________ 4

Eligibility and Curriculum _____________________________________________________________________________________ 7

Attendance Policy _____________________________________________________________________________________________ 8

Budget Information ___________________________________________________________________________________________ 9

Data Entry Directions _______________________________________________________________________________________ 11

Site Allocation Formula ______________________________________________________________________________________ 14

For ESOL Middle School, please refer to the ESOL Section of the manual.

Table of Contents

FY19 SUMMER SCHOOL SECTION IX - MIDDLE SCHOOL

Contact Person: Olivia Rogers PX 50925


IX-2

Typical instructional time: 4 days a week, 3 hours per day, Monday, June 17 - Thursday, July 18, 2019 (19 days). NOTE – Thursday July 4 is a school holiday. School is closed.

Note: In order to accommodate the arrival, breakfast, lunch, dismissal, and 30-minute planning, it is

suggested that staff be assigned for each function on a rotation basis to ensure equity.


since regular contract takes precedence.


Administrator 6 hours Thursday, June 13 – Monday, July 22, 2019

(21 days) Middle School Teachers 7:30 – 11:30 am (4 hours) Thursday,

June 13(Planning Day) Monday, June 17-Thursday, July 18, 2019

(20 days)

Middle School Students 7:30 –11:30 am (4 hours)

Breakfast: 7:30 – 8:00 am

Lunch: 11:00 – 11:30 am

Monday, June 17–Thursday, July 18, 2019 (19 days)

BIAs Not to exceed 4 hours Same as the grade level students

Paraprofessionals Not to exceed 4.5 hours* Thursday, June 13 (2 hours) Planning Day *

Monday, June 17– Thursday, July 18, 2019

Community Language

Facilitators

Not to exceed four (4) hours Same as the grade level students

CALENDAR OF EVENTS



IX-3

Royal Palm School follows Middle School work and student days (June 17 - July 18, 2019). Time schedules:

K-12 Students-9:00 am-3:00 pm

K-12 Teachers-7:30 am-3:00 pm

K-12 Paraprofessional-8:00 am-3:30pm

Pre-K Students-VE “splits” student hours 8:00 -10:30 am 3 year olds VE “splits” student hours 11:30 am-2:00 pm 4 year olds

Pre-K ESE student hours- 8:00 am-2:00 pm

Pre-K paraprofessional-7:30 am-2:00 pm

ESE paraprofessional-7:30 am-3:00 pm

Indian Ridge School – June 6 – July 12, 2019 Time schedules:

Students-7:30 am –12:30 pm

Teachers & BIAs -7:30 am– 1:00 pm

Paraprofessionals-8:00 am–12:30 pm

Teacher workday- June 5, 2019

Students begin- June 6, 2019


IX-4


STAFFING No later

than March 8

Regional Superintendents select Summer School Site Administrators from those who are presently Assistant Principals. Regional offices will email names to Latoya Bunche, Recruitment and Retention, to confirm eligibility.

PROFESSIONAL

DEVELOPMENT

March 25 Summer School Site Administrators’ Training.

BUDGET April 5 BUDGET SERVICES: Budget Services will create school site positions to enable posting.

BUDGET April 5 Budget Services will distribute Summer School budget forms and instructions to Regional Offices. Regional Offices will forward the budget packet to Site Administrators.

STAFFING April 9 Summer School sites create all Instructional and Non Instructional

postings in PeopleSoft except School Food Service and Transportation

positions. In order for your positions to be posted correctly you must

follow these steps when creating your job openings:

1. Select Continuous in the Job Opening Type field 2. Select SUM SCH in the FY Status field 3. Select Unlimited in the Openings to Fill field 4. Select Internal Only in the Visible field.

STAFFING April 9 Applicants may begin applying for posted positions using PeopleSoft.

School Food Service and Transportation employees are not required

to apply for positions. Teachers and qualified Non-Instructional

employees who are interested in working as a Summer School

substitute teacher must complete the Summer School Substitute

Teacher Application (PBSD 2022)

TRANSPORTATION April 18 Deadline for schools to submit PBSD 1848 to Transportation Services


ENROLLMENT May 2 Secondary principals submit projected ESE enrollment to Regional ESE Regional Coordinators, the appropriate Summer School Site Administrators.

BUDGET May 2 Summer School Site Administrators will submit completed estimated budget forms to the Regional Team Leader.

BUDGET May 3 Notify Raymond Church in Budget Services regarding needed special job codes.

BUDGET May 3 Regional Team Leaders will review Summer School budgets and submit to Budget Services.

REGISTRATION May 10 All schools send home completed Extended School Year Registration Form (PBSD 0673).

STAFFING No later Than May 13

Summer School Substitute Teacher Employment Application (PBSD 2022) due.

TIME TASK CALENDAR


IX-5

STAFFING No later

than May 13

Instructional and Non-Instructional employees must apply for Summer School postings using PeopleSoft no later than Monday, May 14, 2019. All instructional hires must meet State certification requirements and NCLB Highly Qualified Standards to be cleared. School Food Service and Transportation employees are not required to apply for positions.

SIGN LANGUAGE

INTERPRETER

SERVICES

No later than May 16

ESE Contacts complete the (PBSD 1320) for DHH students with Interpreter services on their current IEPs

TRANSPORTATION (Specialized or

General)

May 17 The Routing Team assigns regular bus stops for students that are coded “R” in SIS under the Transportation tab. Parents and guardians may use the following link to identify the regular

school bus route information: https://transintranet.palmbeachschools.org/FindMyBusStop.aspx



School staff should access route details for their students in the Summer

School tab in the TransIntranet tile located on the District’s portal page.

REGISTRATION May 21 Sending schools deliver the Checklist for ESY (as applicable), ESY Registration (PBSD 0673), two copies of IEP (PBSD 0659) and 504 Plan (PBSD 1470) for each ESE or 504 Student to the Summer School site. Include Plan of Care, behavior intervention plans, special reinforces visual schedules, FBA/BIP. etc. Sending schools provide a copy of ESY Registration (PBSD 0673) to the Regional ESE Coordinator.

NURSE COVERAGE May 23 ESE Regional Coordinators contact Summer School Site Administrators

to discuss nurse coverage for ESY sites.

Site Administrators will contact Merris Smith to arrange for coverage, PX

43796.

TRANSPORTATION ONGOING The Data Processors at each sending schools needs to indicate on the Summer School tab in the student’s summer school site and program code.


Job offers must be extended by updating the applicant’s disposition in

PeopleSoft.

DATA ENTRY May 31 Work with ESE Contact to ensure all IEP's are current on A23 through August 11, 2019. In addition, all matrices must reflect fall funding codes/levels.



IX-6

ESE June 1 Submit name of Paraprofessional assigned to E/BD classroom

teacher to Loretta Pisciotta via email.

TRANSPORTATION June 3 Summer School routes with Summer school routes will be available to parents and school staff one week prior to the start of each summer program. Parents and guardians may use the following link to identify the regular



PLANNING June 13 Administrators, teachers, guidance counselors, paraprofessionals and staff report for duty.

ESE June 13 Deadline for submitting Supplemental Pay Request (PBSD 1823) for

AESOP personnel or FPSU paraprofessionals completing medically

complex duties or assigned fulltime to E/BD classes. See bulletin # P

19-047 DSCOS for additional guidance.

Middle School

Summer School

June 17 Middle School Summer School begins.

ENROLLMENT July 2 Elementary and Middle Summer School Site Administrators submit

enrollment figures via GMAIL to the appropriate Regional

Superintendent/Regional Contact person. Based on enrollment,

personnel adjustments may be made.

Note: A separate Staffing & Enrollment Survey must be submitted to

Budget on an Excel spreadsheet.

HOLIDAY July 4 Holiday – Schools Closed

ALL SUMMER

SCHOOL PROGRAMS

END

July 18 Last day for SS Programs. Teachers complete all final records and

materials and give to Site Administrator. This includes teachers

documenting on the Mid-Term ESY Goal Progress Report (PBSD

2568).

FINAL GRADES July 18 Enter final grades into SIS.


STUDENT RECORDS July 22 Sending schools pick up student materials from Summer School sites.

STUDENT RECORDS July 22 Progress toward goals completed on Mid-Term ESY Goal Progress

Report (PBSD 2568) for all students attending ESY. IEP and other

materials/forms sent returned to ESE Coordinators at sending schools.



IX-7


School/Extended School Year (ESY).

Exceptional Student Education (ESE) Students


School/Extended School Year (ESY). ESY eligibility must be determined by an IEP Team.

Florida State Board of Education Rule 6A-6.03028(11) (a)(b) sets forth the following criteria for IEP Teams







All students in grades 6-8 receiving ESE services with an IEP must be considered for Extended School Year (ESY).

An IEP team meeting must be held to determine the need for ESY services.

The IEP team will determine objectives to be addressed (using the current IEP and documentation of

progress) during ESY.

Any SWD (Student with a Disability) in grade 8 who fails one core course (Mathematics, English,

Science, or Social Studies) must be enrolled in and successfully complete that course in order to be

promoted. (This does not apply to the student attending 8-day Middle School Course Recovery

Program.)

Any SWD in grade 8 who passes all core courses, but fails an elective that is one of the five required

courses for promotion, must attend and successfully complete the Critical Thinking Skills course to

be promoted. (This does not apply to the student attending 8-day Middle School Course Recovery

Program.)

Students with Disabilities will be enrolled in courses based on information on Extended School Year

Registration Form (PBSD 0673) through the FTE department as indicated below:

Middle School Students working on Access Points Unique Skills 7963130

Middle School Students working on Florida Standards Critical Thinking 1700100



IX-8

If the SWD is attending ESY for credit as determined by the IEP Team, please indicate the course code on the (PBSD 0673).

Students with Active 504 Plans

All 504 Plan accommodations must be implemented, as appropriate, in Summer School.

The home school 504 Designee should provide a copy of the student’s active 504 Plan to the summer site prior to the opening of Summer School.

An additional 504 Meeting is not required for a student with an active 504 Plan to attend Summer

School.

General Education

The District offers a Middle School Course Recovery Program to middle school students during the school

year and during the June post school.

504 designee identifies students with 504 Plans who will be attending the 8-day Middle School Course

Recovery Program. 504 Plans are provided to the Middle School Credit Recovery Coordinator for

dissemination. If medical accommodations are needed, the site administrator notifies the Regional ESE

Coordinator.

If transportation is an accommodation, the 504 Plan must be attached to the PBSD 1848 request.

General Education middle school students will attend only the June post-school Middle School Course

Recovery Program which is offered at each middle school site, June 4-13, 2019.


IX-9

Middle School Students

Student attendance should be closely monitored to ensure optimal student progress.

Summer school site administrators will receive a template from the FTE Department for reporting

attendance.

Students will follow the District dress code during summer school.

ATTENDANCE POLICY


IX-10

Summer School Temporary Positions:

Summer School site positions will be available for advertisement April 5, 2019. Budget Services will create temporary positions with a head count of one to allow each site to advertise

positions before the official budget requests are due back to your Regional Office. If your location

anticipates needing special job codes, such as Tch ESE Autism, Tch Intellectually Disabled, ESE Pre-K, etc.,

please inform Raymond Church before May 2. Budget request forms will be sent to Regional Offices by e-

mail on April 8 and then forwarded to site administrators for completion. Once the Regional Office approves

the budget requests and returns them to Budget Services, the maximum head counts will be adjusted

accordingly. For instance, a VE position will initially be created for advertising purposes. If the budget

submitted requires three VE positions, the maximum head count will be set to three, and the school will be

allowed to hire only three persons.

Supplies Budgets



Classroom supplies: Dept # -1102-5150-551100-0000-dept-000-2019

Custodial supplies: Dept # -1102-7902-551100-0000-dept-000-2019

Educational Alternatives/DJJ Sites (Large sites) - Supply Budgets




Educational Alternatives Education/DJJ (Small Site) - Supply Budgets



Classroom supplies: Dept #-1102-5150-551100-0000-dept-000-2019

Custodial supplies: Dept #-1102-7902-551100-0000-dept-000-2019

Supply monies have been placed in your budget to facilitate timely ordering for summer school. Please be

sure that the vendor is paid before Friday, June 7, 2019, as these funds will not roll over to FY19. This is a

very short time period. Be sure to order early and monitor payment to the vendor. When ordering from

the Supply Warehouse, name the requisition SUMMER SCHOOL. After placing the order send an e-mail to

Mark Moon. Make the subject of the e-mail: Requisition Number. In the body of the e-mail type: SUMMER


BUDGET


IX-11

SCHOOL ORDER. This will give you priority treatment.

Timely Payment of Summer School Expenditures

The summer school fund is closed at the conclusion of summer school each year. Summer payroll

expenditures should be paid by the July 26 payroll, and any corrections or adjustments by the August 9

payroll. Please take note of payroll submission deadlines for the July 26 and August 9 paychecks to ensure

that corrections or adjustments are submitted on a timely basis.


Paycheck Payment Dates for Summer School Site

Administrators



July 12, 2019

July 26, 2019

August 9, 2019


IEP paraprofessionals working with a student during Summer School are paid from the Summer School fund

1102. The combo code is: Dept#-PRT1102-5221-0000-19. The IDEA grant does not fund these expenses

during the summer. The assignment of additional paraprofessional support above the allocated classroom

paraprofessional must be reviewed by the Regional ESE Coordinator.


By contract, AESOP employees serving medically complex students during summer school are paid an additional $2.00 per hour while so employed and assigned. FPSU paraprofessionals are paid an additional $1.58 per hour while so employed and assigned. The additional pay per hour applies only to employees who are assigned on a regular basis and trained to perform medically complex/unique procedures. *Article 6, Section A.6(a) of the Association of Educational Secretaries and Office Professionals Contract provides a list of unique procedures. A copy of the contract can be found on the Department of Labor Relations’ website. AESOP Paraprofessionals assigned to a defined Emotionally/Behaviorally Disordered (E/BD) self-contained

unit on a full-time basis shall be paid an additional $1.25 per hour. FPSU paraprofessionals assigned to a

defined Emotionally/Behaviorally Disordered (E/BD) self-contained unit on a full-time basis shall be paid an

additional

$1.17 per hour. Paraprofessional positions allocated to these classrooms will be verified in collaboration

with the Region ESE office. Paraprofessionals who are in regular classes with EB/D mainstreamed students

are not eligible for these additional funds per hour.

To pay an employee the additional funds per hour, Exceptional Student Education Supplemental Pay (PBSD

1823) which specifically lists the procedures required must be submitted to ESE Payroll, by June 30, 2019.

See bulletin # P19‐047 DSCOS for additional guidance.


IX-12

School site Data Processors will enter the program the student is attending during summer school as well

as the transportation needs of the student on Summer School tab in SIS (see below) by Thursday, June 6.


attendance, and grading for all official Summer School sites. For “School Sponsored Summer Programs”

year‐ round High School Data Processors will be responsible for scheduling the students on their campuses.

The Department of FTE and Student Reporting will be responsible for the initial scheduling of elementary,

middle, VPK, and “High School District Sponsored Summer Program” students. With this in mind, it is crucial

that each sending school enter a summer site school number, educational program, and any transportation

needs for each student planning to attend summer school from their school site. After initial scheduling is

completed by the FTE Department, schools will be responsible for maintaining attendance and grading.



IX-13

TIMELINE:

By June 7- School Data Processors will enter the SUMMER-SITE, PGM and TRANS for all students attending

summer school on the Summer School tab in SIS.

June 1 through June 17 - The Department of FTE and Student Reporting will be scheduling elementary,

middle, VPK, and “High School District Sponsored Summer Program” students.

Beginning June 18 - School Based Administrators will utilize the SIS to track attendance, grading, and entry/withdrawal of summer school students.

SUMMER

These fields are used for any students that will attend a summer school program. These fields are cleared

out when we create the new school year.

Summer Site – In this field enter the 4-digit school number of the summer school this student will attend. Program- Enter one of the codes listed below:

SUMMER PROGRAM


IX-14



For students requiring specialized transportation indicate an “E” in the summer transportation

field. ESE Contacts will need to follow-up on this by submitting form PBSD 1848 to the

Transportation Department.








IX-15

Note: In order to accommodate the arrival, breakfast, lunch, dismissal, and 30-minute planning, it is suggested that staff be assigned for each function on a rotation basis to ensure equity.


as regular contract takes precedence.

Scheduling functions will be performed by Regional Office based Data Processors

Contact ESE Regional Coordinators for BIA and CIT allocation recommendations.



ESE Teachers 1 teacher per 22 students

ASD 1 per 9 students

InD 1 per 12 students

E/BD 1 per 12 students

4 hrs. per day (Typical)

ESE Paraprofessionals teacher 1 per 4 VE

teachers 1 per EBD

teacher 1 per ASD

teacher 1 per InD

4.5 hrs. per day (Typical)



(CLF)

1 per 15 students (single

language)

4 hrs. per day


SUMMER SITE ALLOCATION FORMULAS

SECTION X

HIGH SCHOOL

Calendar of Events __________________________________________________________________ 2

Time Task Calendar ___________________________________________________________________ 4

Eligibility and Curriculum ____________________________________________________________ 7

Attendance Policy __________________________________________________________________ 8

Driver Education ___________________________________________________________________ 9

Identifying and Enrolling Students ____________________________________________________ 11

Edgenuity Credit Recovery Program _____________________________________________________ 14

Budget Information _________________________________________________________________ 9

Site Allocation Formula _____________________________________________________________ 11

Community Based Instruction __________________________________________________________ 14

For ESOL High School, please refer to the ESOL Section of the manual.

FY19 SUMMER SCHOOL SECTION X - HIGH SCHOOL

Contact Person: Olivia Rogers PxX50925

Table of Contents

FY19 SUMMER SCHOOL SECTION X – HIGH SCHOOL

X-2

Typical instructional time: 4 days a week, 3 hours per day, Monday, June 10 ‐ Thursday, July 18, 2019 (23 days). Each District High School will be offering Edgenuity at its location for seniors needing to graduate. Dates and times will be determined by each individual school site. Each high school is financially responsible for its onsite program. Transportation is NOT provided. Since Edgenuity is a performance based program, completion dates will vary. The final day to take exams is Thursday, July 18, 2019.

NOTE – Thursday, July 4 is a school holiday. School is closed.

✓ Note: In order to accommodate the arrival, breakfast, lunch, dismissal, and 30‐minute planning, it is suggested that staff be assigned for each function on a rotation basis to ensure equity.

✓ Duty days may not overlap with regular contract. Summer School employment dates MUST be adjusted since regular contract takes precedence.

✓ Data processing tasks for each school will be completed by Regional Office based Data Processors.


Administrator 6 hours Thursday, June 6– Monday, July 22, 2019 (25 days)

High School Teachers & School Counselor

7:30 –11:30 am (4 hours) Thursday, June 6 (Planning Day/on site) Monday, June 10‐Thursday, July 18, 2019 (24 days)

High School Students 7:30 – 11:30 am (4 hours) Breakfast: 7:30 – 8:00 am Lunch: 11:00 ‐ 11:30 am

Monday,

June 10 – Thursday, July 18, 2019

(23 days)

Secondary technology Support Technician (STST)

Not to exceed four (4) hours

Monday, June 10 ‐ Thursday, July 18, 2019 (23 days)

BIAs Not to exceed four (4) hours

Same as students

Paraprofessionals Not to exceed 4.5 hours* Thursday, June 6 (2 hrs.) Planning Day * Monday, June 10‐ Thursday, July 18, 2019


Not to exceed

four (4) hours

Monday, June 10 ‐ Thursday, July 18, 2019

(23 days)

School Secretary Clerk 5 hours Thursday, June 6 – Monday, July 22, 2019

(25 days)

CALENDAR OF EVENTS



X-3

Royal Palm School Follow Middle School work and student days (June 17‐July 18, 2019)

Time schedules:

K‐12 Students ‐ 9:00 am‐3:00 pm K‐12 Teachers ‐ 7:30 am‐3:00 pm

K‐12 Paraprofessional ‐ 8:00 am‐3:30 pm

Pre‐K Students ‐ VE “splits” student hours 8:00 ‐10:30 am 3 year olds VE “splits” student hours 11:30 am ‐2:00 pm 4 year olds

Pre‐K ESE student hours ‐ 8:00 am‐2:00 pm Pre‐K paraprofessional ‐ 7:30 am‐2:00 pm

ESE paraprofessional ‐ 7:30 am‐3:00 pm

Indian Ridge School (June 6 – July 12, 2019)

Time schedules:

Students ‐ 7:30 am –12:30 pm

Teachers & BIAs ‐ 7:30 am – 1:00 pm

Paraprofessionals ‐ 8:00 am –12:30 pm

Teacher workday ‐ June 5, 2019

Students begin – June 6, 2019


X-4


STUDENT INFORMED March 9 High School Administrators/Counselors will review and inform seniors of 1st semester failed courses required for graduation.

STAFFING No later than March 8

Regional Superintendents select Summer School Site Administrators from those who have applied and are presently Assistant Principals. Regional Offices will email names to Latoya Bunche, Recruitment and Retention, to confirm eligibility.


March 25 Summer School Site Voluntary Administrators’ Training.

BUDGET April 5 Budget Services will create school site positions to enable posting. A fixed supplies budget has been allocated for each school in FY19 budget year.

BUDGET April 5 Budget Services will distribute Summer School Budget Request Worksheets and instructions to Regional Offices. Regional Offices will forward the budget packet to Site Administrators.

STAFFING April 8 Summer School sites create all Instructional and Non‐Instructional postings in PeopleSoft except School Food Service and Transportation positions. In order for your positions to be posted correctly you must follow these steps when creating your job openings: Select Continuous in the Job Opening Type field Select SUM SCH in the FY Status field Select Unlimited in the Openings to Fill field Select Internal Only in the Visible field.

STAFFING April 9 Applicants may begin applying for posted positions using PeopleSoft. School Food Service and Transportation employees are not required to apply for positions. Teachers and qualified Non‐Instructional employees who are interested in working as, a Summer School substitute teacher must complete the Summer School/ESY Substitute Teacher Application (PBSD 2022)

HIGH SCHOOL NOTIFICATION & REGISTRATION PROCESS BEGINS

April 15 Counselors begin to notify the Data Processors of students who do not meet the criteria to earn a valid graduation withdrawal code and inform student/parent about actions that need to be taken to sign up for credit recovery/GPA forgiveness options. *High school counselors complete

High School Summer Program Registration (PBSD 0542) form AND: For Edgenuity, add class(es) or adjust class end

dates in Edgenuity at http://learn.edgenuity.com/educator

For Adult Ed credit lab, contact the Community School. For FLVS, approve student courses at http://flvs.net

TIME TASK CALENDAR

http://learn.edgenuity.com/educator

http://flvs.net/


X-5


TRANSPORTATION April 18 Deadline for schools to submit PBSD 1848 to Transportation Services.


ENROLLMENT May 2 Secondary principals submit projected ESE enrollment to Regional ESE, Regional Coordinators, the appropriate Summer School Site Administrators.

BUDGET May 2 Summer School Site Administrators will submit completed estimated Budget Worksheets to the Regional Team Leader.

BUDGET By May 3 Notify Raymond Church in Budget Services regarding needed special job codes.

BUDGET May 3 Regional Superintendents will review Summer School budgets and submit to Budget Services.

REGISTRATION May 10 All schools send home completed High School Summer School Registration Form (PBSD 0542) or Extended School Year Registration Form (PBSD 0673).


Summer School/ESY Substitute Teacher Employment Application (PBSD 2022) due.


Instructional and Non‐Instructional employees must apply for Summer School postings using PeopleSoft no later than Monday, May 13, 2019. All instructional hires must meet state certification requirements and NCLB Highly Qualified Standards to be cleared. School Food Service and Transportation employees are not required to apply for positions.

SIGN LANGUAGE INTERPRETER SERVICES

No later than May 15

ESE Contacts complete Form PBSD 1320 for DHH students with interpreter

services on their current IEPs

REGISTRATION May 17 Sending schools deliver the Checklist for ESY ESE Items (as applicable) ESY Registration (PBSD 0673), Two copies of the IEP (PBSD 0659), and 504 Plan (PBSD 1595) for each ESE or 504 student to the ESY site. Include FBA/BIP, Plan of Care behavior intervention plans; special reinforces, visual schedules, etc. Sending schools provide a copy of the ESY Registration, PBSD 0673, to the Regional ESE Coordinator.

TECHNOLOGY PREPARATION BY STST

May 17 Ensure Edgenuity lab meets minimum system requirements Ensure LanSchool or similar program is operational Ensure printer(s) are functioning and work with student and teacher workstations Ensure there is one headset for each computer


X-6


TRANSPORTATION (Specialized and general)

May 17 The Routing Team assigns regular bus stops for students that are coded “R” in SIS under the Transportation tab. Parents and guardians may use the following link to identify the regular





WAREHOUSE REQUISITIONS May 17 Last day for warehouse requisitions for the FY19 Summer School. NOTE: Please indicate "Summer School" on all requisitions. These requisitions will be processed against the 2019 budget.

HIGH SCHOOL REGISTRATION PROCESS ENDS

May 20 Counselors finish completing High School Summer School Registration Form (PBSD 0542) for each student on the report from FTE. Original PBSD 0542 remains at the school with a copy to the student/parent. Form 0542 will then be faxed to the site that the student should attend if different from the home school.

NURSE COVERAGE May 23 ESE Regional Coordinators contact Summer School Site Administrators to discuss nurse coverage for ESY sites. Site Administrators will contact Merris Smith to arrange for coverage, PX 43796.

DATA ENTRY May 24 Data Processors update Graduation tab for any senior who will not graduate in May. Updates should be based on the report issued by FTE listing the names of all expected non‐ graduates from this year’s graduation cohort. This needs to be completed by the date specified in the Graduation Procedures by the Department of FTE. On the Summer School tab in SIS, Data Processors will also enter the 4‐digit school code in the School Site field for students who are attending summer school. Work with ESE Contact to ensure all IEP's are current through August 30, 2019. In addition, all matrices must reflect fall funding codes/levels.

STAFFING No later

than May 24

Job offers must be extended by updating the applicant’s disposition in

PeopleSoft.



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ESE June 3 Submit name of Paraprofessional assigned to E/BD classroom teacher to Loretta Pisciotta via email.

TRAINING June 3 OR June 4

Training for new and experienced Edgenuity summer school lab managers at Palm Beach Virtual School. (New: 6/3 OR 6/4 8am–3pm; Experienced: 6/3 only 8am‐10:30am OR 11am‐1:30pm) Select one date/session.

TRANSPORTATION June 3 Summer School routes with Summer school routes will be available to parents and school staff one week prior to the start of each summer program. Parents and guardians may use the following link to identify the regular



REGISTRATION June 6 Driver Education ‐ on site registration, ONE DAY ONLY

PLANNING June 6 Summer School/ High School Administrators, School Counselors, and Teachers report for duty.

HIGH SCHOOL SUMMER SCHOOL

June 10 High School Summer School and Driver Education begins.

FINAL GRADE PROCESS ONGOING High School site completes Edgenuity Final Grade Sheet form (PBSD2361) for each class completed. Adult Ed completions continue to go through form PBSD 1086. Final grades are due no later than July 18.

ENROLLMENT June 21 High School Summer School Site Administrators submit enrollment figures via GMAIL to the appropriate Regional Superintendent/Regional Contact person. Based on enrollment, personnel adjustments may be made to Regional Superintendents.

ESE June 20 Deadline for submitting Supplemental Pay Request (PBSD 1823) for AESOP personnel or FPSU paraprofessionals completing medically complex duties or assigned full time to EBD classes. See Bulletin # P‐19 047‐DSCOS

GRADUATION NAMES June 27 High School Summer School Site Administrators email Giovanna Bedia at [email protected] a preliminary list of names of students they expect will participate in Summer School graduation.

HOLIDAY July 4 Holiday‐ School Closed

GRADUATION July 11 High School Summer School Site Administrators email a list of students who are eligible to participate in graduation (with correct spelling for program printing) in a Word attachment to Giovanna Bedia at [email protected]

GRADUATION July 18 High School Summer School Commencement Exercise: John I Leonard High School. Students must arrive by 2:30 pm in their caps and gowns and report to the auditorium. The commencement will begin at 3:30 pm in the gymnasium.





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FINAL GRADES DUE July 18 Summer School site completes Edgenuity Final Grade Sheet form (PBSD 2361) for each class completed. Adult Ed completions continue to go through form PBSD 1086. Final grades are due no later than July 19, 2019. Send a copy of Summer School grade report to student’s home school.

ALL SUMMER SCHOOL PROGRAMS END

July 18 Last day for Summer School Programs. Teachers complete all final records and materials and give to Site Administrators. This includes teachers documenting, on the IEP to be returned to the sending school, progress made toward goals. Wilson teacher and student durable materials provided by ESE Dept. given to Site Administrator to be

returned to ESE Dept. A‐203.


STUDENT RECORDS July 22 Sending schools pick up student materials from Summer School.

STUDENT RECORDS July 22 Progress toward goals completed on the lower portion of the goal pages of the IEP (PBSD 0659) completed for students attending Summer School. IEP returned to ESE Coordinators at sending schools. Wilson and Just Words Student Notebooks provided by home school, given to ESE Coordinators to be returned to sending schools.


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School site Data Processors will enter the program the student is attending during summer school

as well as the transportation needs of the student on Summer School tab in SIS (see below) by

Thursday, June 6.


attendance, and grading for all official Summer School sites. For “School Sponsored Summer Programs”

year‐ round High School Data Processors will be responsible for scheduling the students on their campuses.

The Department of FTE and Student Reporting will be responsible for the initial scheduling of elementary,

middle, VPK, and “High School District Sponsored Summer Program” students. With this in mind, it is crucial

that each sending school enter a summer site school number, educational program, and any transportation

needs for each student planning to attend summer school from their school site. After initial scheduling is

completed by the FTE Department, schools will be responsible for maintaining attendance and grading.



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TIMELINE:

By June 7‐ School Data Processors will enter the SUMMER‐SITE, PGM and TRANS for all students attending summer school on the Summer School tab in SIS. June 1 through June 17 ‐ The Department of FTE and Student Reporting will be scheduling elementary, middle, VPK, and “High School District Sponsored Summer Program” students. Beginning June 18 ‐ School Based Administrators will utilize the SIS to track attendance, grading, and entry/withdrawal of summer school students.

SUMMER

These fields are used for any students that will attend a summer school program. These fields are cleared out when we create the new school year. Summer Site – In this field enter the 4‐digit school number of the summer school this student will attend. Program‐ Enter one of the codes listed below:

SUMMER PROGRAM


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For students requiring specialized transportation indicate an “E” in the summer transportation

field. ESE Contacts will need to follow-up on this by submitting form (PBSD 1848) to the

Transportation Department.








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The following information clarifies the eligibility criteria to be used to refer students for Summer School.

Exceptional Student Education (ESE) Students

The following information clarifies the eligibility criteria to be used to refer students for Summer School.

ESY eligibility must be determined by an IEP Team.

Florida State Board of Education Rule 6A‐6.03028(11) (a)(b) sets forth the following criteria for IEP Teams







All students in grades 9‐12 receiving ESE services with an IEP must be considered for Extended School

Year (ESY) services.

An IEP meeting must be held to determine the need for ESY services.

The IEP team will determine objectives/courses to be addressed (using the current IEP and

documentation of progress) during ESY.

Students with Disabilities will be enrolled in courses based on information on Extended School Year

Registration Form PBSD 0673 through the FTE department as indicated below:

If the SWD is attending ESY for credit as determined by the IEP team, please indicate the course code on the (PBSD 0673). Students with Active 504 Plans All 504 Plan accommodations must be implemented, as appropriate, in Summer School/ESY.

The home school 504 Designee should provide a copy of the student’s active 504 Plan to the summer

site prior to the opening of Summer School/ESY.

An additional 504 meeting is not required for a student with an active 504 Plan to attend Summer

School/ESY.

High School Students working on Access Points

Unique Skills 7963130

High School Students working on Florida Standards

Critical Thinking 1700370



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Middle and High School Students

Summer School class time is limited. Absences generally are not excused.

Student attendance should be closely monitored to ensure optimal student progress.

Summer School Sites will take attendance in the SIS just like during the regular school year.

Students are to follow the District dress code during summer school.

ATTENDANCE POLICY


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Funding has been obtained for Driver Education through the Slosberg Act in Palm Beach County.

Driver Education will be offered at the following Regional sites:

REGIONAL SITES REGISTRATION DATE SUMMER SCHOOL

John I Leonard HS Thursday, June 6, 2019

8:00 – 10:00 am

Monday, June 10 – Wednesday, July 3, 2019

8:00 – 11:00 am Pahokee HS

Palm Beach Central HS

Santaluces HS

Suncoast HS

West Boca HS

Driver Education Summer School Guidelines

1. The following guidelines have been established to assist summer school site administrators preparing to offer Driver Education at their respective summer school sites.

2. All students must be registered high school students in order to take high school courses including

Driver Education and must be at least *15 years of age by June 1, 2019.

3. Palm Beach County public school students wishing to enroll in Driver Education must either register

in person or have an adult register for them at the particular site they wish to attend during summer school.

4. Private school students may register to attend Driver Education during summer school. Private

school students must register at the school site in person to verify residency in Palm Beach County.

5. When making arrangements for registration (June 6, 2019), school sites should prepare for heavy

volume.

6. Palm Beach County students must bring their student identification number with them on registration day. Private school students need to receive a student identification number and must bring proof of their current immunization records.

7. Driver Education is offered on a first‐come, first‐served basis and numbered tickets will be

distributed upon arrival.

8. All Driver Education teachers that wish to work will apply on‐line and be selected by Eric Stern, District Administrator for Driver Education. Driver Education teachers must have current Driver Education certification and meet the DELAP requirement to administer the permit test.

9. All applicants that have been approved to work will be placed at one of the summer school sites.

DRIVER EDUCATION


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10. The Palm Beach County Safety Council (providers of the “Behind the Wheel” driving portion of the summer school program) has volunteered to assist us with school site registrations. Call the Palm Beach Safety Council in advance at 561‐845‐8233 to arrange for assistance.

11. All Driver Education classes will be capped at 40 students.

12. 504 Designee identifies students with 504 Plans who will be attending Driver Education Summer School.

504 Plans are provided to the site administrator for dissemination. If medical accommodations are needed, the summer school site administrator notifies the Regional ESE Coordinator.

13. Students cannot enroll in the summer Driver Education course if they have received credit for another

driver education course.

14. For questions please call Eric Stern, District Administrator for Driver Education, at (561) ‐ 434‐7450.


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Notification and Registration process begins

April 15 School Counselors begin to notify the Data Processors of students who do not meet the criteria to earn a valid graduation withdrawal code and inform student/parent about actions that need to be taken to sign up for credit recovery/GPA forgiveness options. *High school counselors complete High School Summer School Registration Form

(PBSD 0542) AND:

For Edgenuity, add class(es) or adjust class end dates in Edgenuity at


For Adult Ed credit lab, contact the Community School. For FLVS, approve student courses at http://flvs.net

Technology Preparation by STST

May 17 Ensure Edgenuity lab meets minimum system requirements Ensure LanSchool or similar program is operational Ensure printers are functioning and work with student/teacher workstations Ensure that there is one headset for each computer

High School Registration Process Ends

May 20 School Counselors finish completing the High School Summer School Registration

(PBSD 0542) form for each student on the report from FTE.

Original of Form PBSD 0542 remains at the school with a copy to the student/parent. Form 0542 will then be faxed to the site that the student should attend if different

from the home school.

Data Entry May 24 Data Processors update Graduation tab for any senior who will not graduate in May. Updates should be based on the report issued by FTE listing the names of all expected non‐ graduates from this year’s graduation cohort. This needs to be completed by the date specified in the Graduation Procedures by the Department of FTE. On the Summer School tab in SIS, Data Processors will also enter the 4‐digit school code in the School Site field for students who are attending summer school. Work with ESE Contact to ensure all IEP's are current through August 30, 2019. In addition, all matrices must reflect fall funding codes/levels.

Edgenuity Lab Manager Training

June 3 OR June 4

Training for new and experienced Edgenuity summer school lab managers at Palm Beach Virtual School. (New: 6/3 OR 6/4 8am–3pm; Experienced: 6/3 only 8am‐10:30am OR 11am‐1:30pm) Select one date/session.

Final Grade Process

Ongoing High School site completes Edgenuity Final Grade Sheet Form PBSD 2361 for each class completed. Adult Ed completions continue to go through Form PBSD 1086. Final grades are due no later than July 18, 2019.

Graduation July 18 High School Summer School commencement exercise: John I Leonard High School

Edgenuity: Counselors will log into http://learn.edgenuity.com/educator to create/modify a course listing for student in

need of credits for summer school.

Adult Ed Credit Lab: Complete Adult Co‐Enrolled Permission Form PBCSD 1696 and contact the Community School that

the student will attend.

Florida Virtual School: The same registration procedure is used for summer as you would use for the school year.

Placement is based on availability. Credit Recovery courses do NOT meet NCAA eligibility requirements. Contact

Barbara Cavanaugh (561) 420‐3315 if you have issues about placement.

IDENTIFYING AND ENROLLING SUMMER SCHOOL STUDENTS


http://flvs.net/




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VERY IMPORTANT: There are NO semesters in Edgenuity summer school.

Each District high school will be offering Edgenuity at its location for seniors needing to graduate. Dates and times will be determined by each individual school site. Each high school is financially responsible for its onsite program. Transportation is NOT provided. Since Edgenuity is a performance based program, completion dates will vary. The final day to take exams is Thursday, July 18, 2019.

504 Designee identifies seniors with 504 Plans who will be attending Edgenuity during summer school. 504 Plans are provided to the principal or assigned AP for dissemination. If medical accommodations are needed, the principal or assigned AP notifies the Regional ESE Coordinator.

Hiring Teachers

It is highly recommended that experienced Edgenuity teachers be hired to facilitate in the lab. Please refer to Hiring Section.

Training

Training for new Edgenuity teachers will be offered on Monday, June 3 OR Tuesday, June 4 from 8am to 3pm.

Refresher training for experienced lab managers will be held on Monday, June 3 from 8:00 to 10:30 am OR 11:00 to

1:30 pm. All training will be held at Palm Beach Virtual School. Teachers should select one session to attend.

Registration continues to be through eLearning Management.

Support

Your District contacts are:

Heidi Putre ([email protected]) 638-2140 PX 52140 ‐ Cell 670‐ 8037 Leslie Terribile ([email protected]) 366‐6136 PX 76136 ‐ Cell 291‐5270

Edgenuity Customer Support:

1‐877‐202‐0338, option 3

Monday through Friday from 7:30 am to 9:00 pm

Saturday from 9:00 am to 5:30 pm

Course Offerings

For the latest information on course offerings for the 2019 Summer School program, please see the courses

available in Edgenuity under “Manage Courses”.

EDGENUITY CREDIT RECOVERY PROGRAM (formerly e2020)


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Summer School Temporary Positions: Summer School site positions will be available for advertisement April 5, 2019

Budget Services will create temporary positions with a head count of one to allow each site to advertise positions

before the official budget requests are due back to your Regional Office. If your location anticipates needing special

job codes, such as Tch ESE Autism, Tch Intellectually Disabled, ESE Pre‐K, etc., please inform Raymond Church before

May 2. Budget request forms will be sent to Regional Offices by email on April 8 and then forwarded to site

administrators for completion. Once the Regional Office approves the budget requests and returns them to Budget

Services, the maximum head counts will be adjusted accordingly. For instance, a VE position will initially be created

for advertising purposes. If the budget submitted requires three VE positions, the maximum head count will be set

to three, and the school will be allowed to hire only three persons.

Supplies Budgets Classroom ($700 per school) and custodial ($88) supply budgets have been placed in the FY19 budget in the following fund strips:


Educational Alternatives/DJJ Sites (Large sites) - Supply Budgets Classroom ($400 per school) and custodial ($150) supply budgets have been placed in the FY19 budget in the following fund strips: Classroom supplies: Dept # -1102-5150-551100-0000-dept-000-2019 Custodial supplies: Dept # -1102-7902-551100-0000-dept-000-2019

Educational Alternatives Education/DJJ (Small Site) - Supply Budgets Classroom ($200 per school) and custodial ($25) supply budgets have been placed in the FY19 budget in the following fund strips:

Classroom supplies: Dept #-1102-5150-551100-0000-dept-000-2019 Custodial supplies: Dept #-1102-7902-551100-0000-dept-000-2019

Supply monies have been placed in your budget to facilitate timely ordering for summer school. Please be sure that

the vendor is paid before June 7, 2019, as these funds will not roll over to FY19. This is a very short time period. Be

sure to order early and monitor payment to the vendor. When ordering from the Supply Warehouse, name the

requisition SUMMER SCHOOL. After placing the order send an email to Mark Moon. Make the subject of the email:

Requisition Number. In the body of the e‐mail type: SUMMER SCHOOL ORDER. This will give you priority treatment.


BUDGET


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The summer school fund is closed at the conclusion of summer school each year. Summer payroll expenditures

should be paid by the July 26 payroll, and any corrections or adjustments by the August 9 payroll. Please take

note of payroll submission deadlines for the July 26 and August 9 paychecks to ensure that corrections or

adjustments are submitted on a timely basis.


Paycheck Payment Dates for Summer School

Site Administrators



July 12, 2019

July 26, 2019

August 9, 2019


IEP Paraprofessionals working with a student during Summer School are paid from the Summer School fund 1102.

The combo code is: Dept. # PRT1102‐5221‐0000‐17. The IDEA grant does not fund these expenses during the

summer. The assignment of additional Paraprofessional support above the allocated classroom Paraprofessional

must be reviewed by the Regional ESE Coordinator on an individual basis.


By contract, AESOP employees serving medically complex students during summer school/ESY are paid an additional

$2.00 per hour while so employed and assigned. FPSU paraprofessionals are paid an additional $1.17 per hour

while so employed and assigned. The additional pay per hour applies only to employees who are assigned on a

regular basis to a student who requires unique procedures. *Article 6, Section A.6 (a) of the Association of

Educational Secretaries and Office Professionals Contract provides a list of unique procedures. A copy of the

contract can be found on the Department of Labor Relations’ website.

AESOP paraprofessionals assigned to a defined Emotionally/Behaviorally Disordered (E/BD) self‐contained unit on

a full‐ time basis shall be paid an additional $1.25 per hour. FPSU paraprofessionals assigned to a defined

Emotionally/Behaviorally Disordered (E/BD) self‐contained unit on a full‐time basis shall be paid an additional $.62

per hour. Paraprofessional positions allocated to these classrooms contain function 5223 in the combo code.

Paraprofessionals who are in regular classes with EB/D mainstreamed students are not eligible for these additional

funds per hour.

To pay an employee the additional funds per hour, Exceptional Student Education Supplemental Pay (PBSD 1823)

which specifically lists the procedures required must be submitted to ESE Payroll via e‐form by June 21, 2019. A

copy must be sent to the Regional Superintendent.

TIMELY PAYMENTS OF SUMMER SCHOOL


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✓ Note: In order to accommodate the arrival, breakfast, lunch, dismissal, and 30‐minute planning, it is

suggested that staff be assigned for each function on a rotation basis to ensure equity.

✓ Duty days may not overlap with regular contract. Summer School employment dates MUST be

adjusted since regular contract takes precedence.

✓ Data processing tasks for each school will be completed by Data Processors assigned to each Regional Office.

✓ Contact ESE Regional Coordinators for BIA and CIT allocation recommendations.



School Counselor 1 per site 4 hrs. per day

ESE Teachers 1 teacher per 25 students

ASD 1 per 9 students

InD 1 per 12 students

E/BD 1 per 12 students

4 hrs. per day

ESE Paraprofessionals for Middle and High 1 per 4 VE teachers

1 per EBD teacher

1 per ASD teacher

1 per InD teacher

4.5 hrs. per day

Secondary Technology Support Technician (STST) 1 per site 4 hrs. per day



Community Language Facilitator (CLF) 1 per 15 (single language) 4 hrs. per day

TIMELY PAYMENTS OF SUMMER SCHOOL


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If a school has established a School‐Based Enterprise (SBE), profits from the enterprise will be utilized to fund CBI activities

during Summer School. The School‐Based Enterprise Plan must be developed in conjunction with the

CBI Strategies Plan (PBSD 2222). To receive reimbursement for CBI activity teachers will be required to list the pre‐CBI

classroom activities that prepare the students, the specific activities during the CBI, and the post‐CBI classroom activities

that provide follow‐ through and reinforcement.

Income received from the SBE must be deposited using a Monies Collected Form PBSD 0180 into a separate account line

in the school’s internal fund. ESE – SBE Account 6‐9125.00 has been set up for this purpose. This is a DEPOSIT ONLY account,

there can be no expenses paid directly from this fund. As monies are received, they must be deposited using a check from

the internal fund account listed above via Remittance Transmittal PBSD 0150 to budget line XXXX 1001 5250 551100 6717

XXXX 000. Once the funds are in the budget, they may be expended in the following manner:

Supplies, materials, and equipment for CBI/CBVE class activities directly related to the CBI/CBVE Strategies Plans

(i.e.:

board games related to money skills, transportation.)

Transportation for CBI/CBVE class activities.

Student uniforms for School‐based enterprises or Community‐based Vocational Instruction.

The funds may not be used for: Transportation for enrichment activities or field trips Miscellaneous costs related to enrichment activities or field trips Student clothing, handbags, or wallets (except for uniforms as listed above) DVDs Full or part time positions TEMP positions Tutors Substitute teachers Supplements Extra duty hours General classroom instructional materials, including sports equipment Materials for the general population Fee for State of Florida Identification cards Other items that may be considered parental responsibilities

When processing orders for these funds the following information must be completed: Requisitions: In the comments section indicate a brief description of the activity being conducted requiring the

purchase of the materials and that the items will be used for support of students with disabilities (SWD).

P‐Card: Complete district Purchasing Request Form (PBSD 0239). On the form indicate a brief description of the

activity

being conducted requiring the purchase of the materials and that the items will be used for support of students

with disabilities (SWD). This information can be added on the lines below the items ordered. Scan/email to District

Transition Program Planner via district email prior to the purchase being completed for approval.

Once approved by District ESE Resource Teacher, purchase will be completed using a school internal fund account.

For additional support or questions, please contact Laura Schultze, Program Planner at 434‐8367

CBI THROUGH SCHOOL-BASED ENTERPRISE

Documents

FY19 SUMMER SCHOOL IMPLEMENTATION MANUAL · FY19 SUMMER SCHOOL SECTION III- SITES . I-3 . SOUTH REGION . ELEMENTARY SCHOOL SITES . Boca Raton El Coral Reef Coral Sunset Diamond View