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FY 2015 Budget Instructions
February 18, 201410:00AM-2:30PM
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AGENDA
• 9:00AM – 9:30AM: 2015 Budget Overview – Jean Regan/Valerie Pedroza– Budget Timeline– General Overview and Instructions
• 9:30AM – 10:30AM: UNSOM Budget Module – Missy Stahlke• 10:30AM – 12:00PM: Clinical Budget Training & CMS
Instructions – Kim Quinn• 12:00 – 12:30 – Lunch• 12:30 – 1:15 Administration and Basic Sciences & Doug and
Jean overview on PCP• 1:15 - 2:00 Self-Supporting Budget Training – Valerie Pedroza
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TimelineFebruary 18, 2014 Budget Module Opened for inputFebruary 18-March 6, 2014Training conducted in Las Vegas and Reno March 6, 2014 Training completedFebruary 19, 2014 Self Supporting Budgets prepared in the budget moduleMarch 3, 2014 Estimates for state and CMS funds to departments February 10 – March 15, 2014Department Meetings with Senior Associate Dean and Budget Personnel for all departments if desired. March ??, 2014 Merit Amounts provided to departments April 4, 2014 Administration Department Budgets due including self supporting / Budget tool closedApril 11, 2014 Basic Science Department Budgets due including self supporting / Budget tool closedApril 15, 2014 Merit steps finalized for CY13 to UNR HRApril 21, 2014 Clinical Department Budgets due including self supporting / Budget tool closedMay 1, 2014 Self Supporting Budgets due to UNR PBAJune 2014 Clinical budgets presented to SREC and NREC for approval
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Budget Overview• Start now! Timeline will be strictly adhered to!• All budgets to be entered into the web-based Budget
Module, which will be available after this training.• For self-supporting budgets, please prepare them in
the budget module and are due the same day as all other budgets.
• Kim Quinn/ Val Pedroza /Missy Stahlke will be your contacts on UNSOM and self-supporting budgets.
• Kim Quinn will oversee Practice Plan budget development.
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Budget Overview (continued)• State Funds
– Overall state funding to the UNSOM is assumed to remain flat.– However, department allocations may be different. – State fund allocations are anticipated to be decided by March 3.– Departments previously funded using soft (non state funds) will be budgeted on state.– As in the past, you do not need to budget for fringe costs on state funds; B&F will do that part for
you.– Vacancy Savings will be held back this year– Salary reduction information
• Legislative Action:– 2015 – furlough reductions to 6 days– 2015 – Reinstatement of merit
– Please budget salaries at full amount. Reductions will be calculated automatically.– Do not budget any merit, these funds will be provided later– State funding requests for graduate students, post docs, fellows, chief residents or LOAs require a
special written request. Every effort to find alternative funding is strongly encouraged.– For new positions (faculty or staff), a short business justification is required.
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Budget Overview (continued)• Practice Plan/Clinical Departments– Each clinical department will be responsible to prepare
their practice plan budget.– Capital requests should be included, which will need to
be separately submitted with a business plan.– Business plans are also required for new clinical
initiatives or the addition of new clinical locations.– Kim Quinn will oversee budget development. David
Rencher, Sandra Deleon, Iain Buxton and Jim Parcells will serve as primary reviewers for their respective areas.
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Budget Overview (continued)• Basic Sciences– As mentioned earlier, in March each department will
receive their anticipated amount of state funds.– Budgets will not be required for salaries/fringe/operating
expected to be paid with salary savings. Leave state funds on the faculty member salary line.
– PCP is not to be budgeted in the budget module.• Administration– As with other departments, administration will be given
their state allocation in March.
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Starting the Process
• How to Budget Employees (Valerie)– Budget Module data currently reflects mid January
2014 budgeted positions.– Use this information to begin employee
budgeting.• Departments are responsible for budgeting all
accounts.
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Starting the Process (continued)
• Information available on UNSOM Budget Module– FY 2014 Actual expenses through December 2013– FY 2013 Actual expenses– FY 2014 Actual revenue through December 2013– FY 2013 Actual revenue– All current employee information through January 16, 2014, with the
exception of account information. You will be responsible for entering all employee account numbers for FY 2015.
– Employee contract information reflects what is current. Please review and update as needed.
– Practice Plan employees were imported.– Physician salaries under Practice Plan are blank and need to be
budgeted from “scratch.”
Budget Module Overview
• How to register?– Contact Missy Stahlke (contact info at end) to register– Must be approved to access Budget Module
• How to access?– https://bud.medicine.nevada.edu– Link is also available on the Office of Budget and Finance Website
• http://www.medicine.nevada.edu/budget/
• Browser– It is highly recommended to user Google Chrome or Mozilla Firefox– Internet Explorer 9 should be the last choice– Login using your username and password
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Budget Module (continued)
• What it is and what it is not– It is a web application (or website) designed to
streamline budgeting efforts of UNSOM– It is not a replacement of UN HR system– It operates independently from UN HR system
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Questions?
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Contacts
Missy Stahlke, Budget AnalystPH: [email protected] Pedroza, Budget AnalystPH: [email protected] Quinn, ControllerPH: [email protected]
