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Fundraising/School Supplies Drive
Tool Kit & Resource Guide Benefiting
MAKING IT HAPPEN!
1. Types of Drives Determine what type of donation drive your group will be hosting. Will you collect financial donations or
school supplies?
2. Dates When do you want to host your drive? Determine a time frame. We recommend no less than one
week and no longer than one month. Don’t forget to contact Amanda McQuillan at 412.922.6500 or
[email protected] to schedule your kick-off assembly and to order your
Panera treats and coupons!
3. Participants Decide who should participate in your drive: classmates, teachers, family members, etc.
4. Promotion Advertising your drive is key to achieving success. Plan to get the word out about your drive early
enough so people have time to respond. Remind people! Posters, school announcements, flyers,
newsletters, Facebook and other social media are all great ways to spread the word. We have
provided templates for all of these promotional ideas!
5. Collection & Storage Where will you collect the donations? A table in the school lobby or cafeteria to collect donations is a
great idea. Put boxes or coin collection bins in each classroom to remind students about the drive.
Where will you get collection containers from? These are all things to consider when planning.
6. Make It Interesting Offer an incentive to the classroom or grade that collects the most or fills their bins the fastest – extra
recess or gym time, a movie day, pizza party, etc. Set a fundraising goal for the school and have a
reward if you meet or exceed it – one principal dyed his hair purple when his school met their goal!
7. Delivery When possible, we invite your team to drop off your donations at our facility and enjoy a tour to see
first-hand how your donations will be used. For questions on pick up or delivery, please contact
Amanda McQuillan at 412.922.6500 or [email protected].
FREQUENTLY ASKED QUESTIONS
About The Education Partnership The Education Partnership bridges the gap between what students have and what they need to
succeed in the classroom.
The Education Partnership is a nonprofit organization based in Pittsburgh, PA. We serve high need
communities in Allegheny and the five surrounding counties.
This school year, The Education Partnership is providing basic but necessary school and classroom
supplies to more than 7,800 students.
For more information, please visit our website at TheEducationPartnership.org.
What Types of Products Should We Donate? #2 Pencils
Pens
Markers (10 count)
Cap Erasers
Glue Bottles (4 oz.)
Twin Pocket Folders
Filler Paper
Tape Rolls
What Items Are Not Accepted Used supplies
Books
If you have questions on a specific item, please contact us at 412.922.6500.
How Do We Get Donation Boxes or Collection Receptacles? Boxes can be created and designed on your own. We have provided a branded sticker that will add to
your box and tie it in with the campaign.
Contact your local grocery store to see if they have extra boxes they can donate/recycle. Getting
student groups or classrooms to decorate their box is a fun way to involve them in your drive.
Use empty milk jugs or glass jars to collect change or cash donations.
Can We Volunteer with The Education Partnership? Yes! We always need individual and groups to help us in our facility.
Please contact our office at 412.922.6500 or visit our website at TheEducationPartnership.org to sign
up for volunteer opportunities.
IDEAS FOR SUCCESS!
Financial Drives Make a “Change” In Your Community!
o Fill empty milk jugs or jars with loose change and donate it to The Education
Partnership to purchase school supplies.
Pennies for Pencils, Quarters for Crayons!
o Sell paper cut in the shape of a pencils/crayons to post in school lobby with student
donors names.
Support a Student for an Entire Year!
o Only $25 provides one of our students with supplies for an entire year. How many
students can your school help?
School Supplies Drives
Have each grade collect a different item and see who can collect the most!
Collect a different item each day; Monday collect things that stick (tape, glue, glue sticks),
Tuesday collect things that color (colored pencils, markers and crayons), etc.
Have your school collect one type of product to help us reach our goal!
o Did you know that The Education Partnership distributes 252,000 pencils, 76,000 pens,
and 56,000 glue sticks a year? How many can your school collect to help us reach our
goal?
Bonus Idea Schedule a fundraising night at your local Panera to help increase your donations or to raise
money for your school group. Contact Bernadette Santucci at 724.288.2785 or
[email protected] for available dates.
Give Your Students A Reason To Participate! Give the class that collects the most supplies or fills their money jar first extra recess time,
extra gym time, a movie day or a pizza party!
Get your teachers involved! Have your teachers or principals wear a costume, dye their hair,
get a pie in their face if you reach your fundraising goal
Have students donate money to wear a hat, wear pajamas, funny socks, etc. to help support
The Education Partnership.
Pass out Panera Coupons as a thank you for helping out.
GETTING THE WORD OUT
Sample School Announcement
Good morning/afternoon. Our school is collecting (school supplies/change/cash donations) to
benefit The Education Partnership. Help us help more than 7,500 local students get the
supplies they need to be successful in the classroom. Drop your donations (list drop locations
here) between today and (end of drive). For more information please contact (school contact) or
visit Students2Studentspgh.org. (Don’t forget to mention any competitions / incentives you
have for students to participate!)
Website Postings/Email (Insert School Name) is participating in the Students2Students program to help collect (school
supplies/financial donations) to benefit The Education Partnership. The Education Partnership
is a local non-profit providing hundreds of thousands of dollars in school supplies to students in
our area who are most in need. Please send your donations into to school and drop them at
(donations supply locations) between (drive dates). For more information please contact
(school contact name) or visit Students2Studentspgh.org
Social Media Sharing What is your school doing as a part of Students2Students? Tell us! Share your photos, videos,
cameos, Vines, Flipagrams, stories and more.
Tag us on Instagram, Twitter and Facebook: #S2SPgh
Download the CapsuleCam app on your phone and upload directly to our account
Upload to TryCapsule.com using the simple instructions
Please note: All uploaded material will be screened prior to publication or social sharing.
Inappropriate content will be reported.
By tagging, uploading or sharing your content through our campaign website or hashtag, you
are giving The Education Partnership and its partners the right to repost, share and publish the
materials.
PLANNING WORKSHEET 1. What type of drive does your group want to hold?
Fundraising Drive
School Supplies Drive
2. When will you have your kick off assembly?
Date: Time:
3. What will the date of your drive be?
Start Date: End Date:
4. Who do you want to invite to participate?
Classmates
Other schools
Teachers
Family Members
5. When will you begin promoting your drive? (Recommendation: start a few days in
advance of the beginning of your drive)
Begin Promotions On:
6. How Will You Promote Your Drive?
Posters*
School Announcements*
Send Home Flyers*
Play Chris Hoke Video in
Classrooms*
Social Media*
School TV/Radio Station
School Wide Competition
Other
*Download these items at Students2Studentspgh.org.
7. Where will you have donation drop off points?
School Lobby
Front Office
Individual Classrooms
Cafeteria
Sporting Events
Teacher’s Lounge
8. When/how will you deliver donations?
When possible, please arrange to deliver your donation and take a tour of our facility.
Pick up arrangements can be made on a limited basis.
