Functional Aspects of the MIS

8/12/2019 Functional Aspects of the MIS

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Functional Aspects of the MIS

MIS is an integrated collection of functional information systems, each supporting particular functional

areas.

Most organizations are structural along functional lines of areas. This functional structure is usually

apparent from an organization chart, which typically shows a hierarchy in roles or positions. Some

traditional functional areas include finance, manufacturing, marketing, human resources and other

specialized information system. The MIS can also be divided along those functional lines to produce

reports tailored to individual functions.


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Drill down Repor

Exception Report

Demand Report

Key-indicator

Re ort

Scheduled Reports

ERP Systems

And

Transaction

Processing Systems

Business

Transactions

Database of

Valid

Transactions

Database of

External

Data

An

Organizations

MIS

etc.

Financial

MIS

Accounting

MIS

Marketing

MIS

Human

Resource

MIS

Business

Transactions

Business

ransactions


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Financial Management Information Systems

Financial MIS:

It performs following activities:

1. Provides financial information to all financial managers within an organization2. Profit/loss and cost systems3. Auditing4. Uses and management of funds

Customers,

Suppliers

Internet or

extranet

Supply Chain

and Business

Transactions

ERP System and

Transaction

Processing Systems

OperationalDatabases

Database of

Valid

Transaction

Additional

Corporate

database of

internal

Database of

external

Data

Financial MIS Financialapplication

databases

Supply Chain

and Business

Transactions

Finan

DS

Finan

GS

Specia

Finan

inform

Syste

Financial Statements

Uses and Management

of funds

Financial Statistics for

control

a. Profit Loss and cost systemb. Auditingc. Uses and management of funds

a. Account Receivableb.Account Payablec. Asset Managementd. Invoicinge. General Ledger


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INPUTS TO THE FINANCIAL MIS Strategic plan or corporate policies

Contains major financial objectives and often projects financial needs. Transaction processing system (TPS)

Important financial information collected from almost every TPS - payroll, inventorycontrol, order processing, accounts payable, accounts receivable, general ledger.

External sources Annual reports and financial statements of competitors and general news items. Payments to suppliers, employees, other institutions. Receipt from customers, employees, financial institutions and others. Shares information from stock exchange

FINANCIAL M I SSUBSYSTEMS

Financial subsystems Profit/loss and cost systems Auditing Internal auditing External auditing Uses and management of funds

OUTPUTS

Statutory reports: Sales tax, excise and tax returns or any other tax details. Providing reports to other financial institutions. Giving reports to the shareholders annually.

Decisional reports: Break even analysis for cost and price decision. ROI for choice investment. Trend analysis to make decision for alternative material or suppliers. Sources and usage of funds.

Knowledge updates: Stock valuation. Monthly trial balance, balance sheet and profit and loss account. Cash position. Expenses on major accounts. Overall business achievements in major links of business.

Operations updates: Statutory payments such as Advance Tax, Sales Tax etc. Filling of statutory returns and reports. Transactions executed and accounted in the systems. Reports on finished goods, dispatches and invoicing.


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Manufacturing Management Information Systems

The manufacturing MIS subsystems and outputs monitor and control the flow of materials, products,

and services through the organization

It performs the following activities:

Design and engineering Production scheduling Inventory control Master production scheduling and inventory control Process control Quality control and testing

Customers,

Suppliers

Internet or

extranet

Supply Chain

and Business

Transactions

ERP System and

Transaction

Processing Systems

Operational

Databases

Database of

Valid

Transactions

From each

TPS

Database of

internal

data

Database of

external

Data

Manufacturing

MIS

Manufacturing

application

databases

Manufacturi

DSS

Manufactur

ESS

Specialize

Manufactu

informati

System

Quality control reports

Process control reports

JIT Reports

Design and engineering Product and scheduling Inventory control MRP and MRP II Just in time Process control Quality control

Receiving and inspecting

a. inventoryb.Personnelc. Productiond.Order processing

Supply Chain

and Business

Transactions

MRP Reports

Production Schedule

CAD Output


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IINNPPUUTTSSTTOOTTHHEEMMAANNUUFFAACCTTUURRIINNGGMMIISS Strategic plan or corporate policies The TPS: Order processing Inventory data Receiving and inspecting data Personnel data Production process

External sources

MMAANNUUFFAACCTTUURRIINNGGMMIISSSSUUBBSSYYSSTTEEMMSS

Design and engineering Master production scheduling Inventory control Manufacturing resource planning Just-in-time inventory and manufacturing Process control Computer-integrated manufacturing (CIM) Quality control and testing

OOUUTTPPUUTTSS

Machine Master Work Center Definition Capacity Planning Bill of Material (BOM) Product Costing (on Items as well as Machine cost basis) Work Order Generation WIP Status


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Marketing Management Information Systems

Marketing MIS: supports managerial activities in product development, distribution, pricing decisions,

promotional effectiveness, and sales forecasting

a. Marketing researchb. Product developmentc. Promotion and advertisingd. Product pricinge. It also deals with development of new product and services for new market to potential

customers

f. MIS plays important role by providing managers with many functional information systems.Actually marketing was the first functional area to exhibit an interest in MIS.

g. For example, for interactive marketing- MIS can provide information about prospectuscustomers who can become partners for making and improving the product and services.

Supply Chain

and Business

Transactions

ERP System and

Transaction

Processing Systems

Operational

Databases

Database of

Valid

Transactions

From each

TPS

Database of

internal

data

Database of

external

Data

Marketing MISMarketing

application

databases

Marketing D

Marketing E

Specialize

Marketin

informati

System

Quality control reports

Process control reports

JIT Reports

Marketing Research Product Development Promotion and advertising Product pricing

Order processing

Inventory

MRP Reports

Production Schedule

CAD Output


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IINNPPUUTTSSOOFFMMAARRKKEETTIINNGGMMIISS Strategic plan and corporate policies The TPS External sources: The competition The market

MMAARRKKEETTIINNGGMMIISSSSUUBBSSYYSSTTEEMMSS

Market research Product development Promotion and advertising Product pricing

MMAARRKKEETTIINNGGMMIISS --OOUUTTPPUUTTSS

Customer Master Product Family Product Master Generate Quotation Pending Quotation Status Sales Order Orders in Hand & Status Sales Invoicing Sales Forecasting

Documents

Functional Aspects of the MIS