MIS : MIS :Functional Aspects. Functional Aspects MIS is an integrated collection of functional information systems, each supporting particular functional

MIS :MIS :Functional Aspects

Functional Aspects MIS is an integrated collection of functional information systems,

each supporting particular functional areas.

Business Processes within a Functional Area

An Organization’sMIS

FinancialMIS

MarketingMIS

HumanResources

MIS

Etc.

AccountingMIS

Drill down reports

Exception reports

Demand reports

Key-indicator reports

Scheduled reports

Databasesof

externaldata

Databasesof

validtransactions

Transactionprocessing

systems

Businesstransactions


ExtranetExtranet

IntranetIntranet

Etc.

•Financial statements

•Uses and managements of funds

•Financial status for control

•Quality Control reports

•Process Control reports

•Production Schedule

•CAD output

•JIT Reports•Sales by customer

•Sales by salesperson

•Sales by product

•Pricing report

•Total service calls

•Customer satisfaction

•Benefit reports

•Salary surveys

•Scheduling report

•Job applicant profiles

•Needs and planning report

Financial MISProvides financial information to all financial managers within an

organization. It performs the following activities:

provides financial information to all financial Managers

within an organization

Profit/Loss and Cost Systems

Auditing

Uses and Management of funds

Financial statements

Uses and managementof funds

Financial statisticsfor control

Operationaldatabases

Databasesof valid

transactionsfor each

TPS


systems

FinancialMIS

Databases ofexternal data

Databases ofinternal data

FinancialDSS

FinancialES

Financialapplications

databases

Customers,Suppliers Overview


systems



ExtranetExtranet

IntranetIntranet

Inputs to the Financial IS® Strategic plan or corporate policies

® Contains major financial objectives and often projects financial needs.

® Transaction processing system (TPS) Important financial information collected from almost

every TPS - payroll, inventory control, order processing, accounts payable, accounts receivable, general ledger.

External sources Annual reports and financial statements of competitors

and general news items.

Payments to suppliers, employees, other institutions.

Receipt from customers, employees, financial institutions and others.

Shares information from stock exchange

Financial MIS Subsystems

Financial subsystems Profit/loss and cost systems Auditing

Internal auditingExternal auditing

Uses and management of funds

Outputs®Statutory reports :Sales tax, excise and tax returns or any other tax

details.Providing reports to other financial institutions.Giving reports to the shareholders annually.

®Decisional reports :Break even analysis for cost and price decision.ROI for choice investment.Trend analysis to make decision for alternative

material or suppliers.Sources and usage of funds.

Outputs

®Knowledge updates : Stock valuation. Monthly trial balance, balance sheet and profit and loss

account. Cash position. Expenses on major accounts. Overall business achievements in major links of business.

®Operations updates : Statutory payments such as Advance Tax, Sales Tax etc. Filling of statutory returns and reports. Transactions executed and accounted in the systems. Reports on finished goods, dispatches and invoicing.

Manufacturing Management ISThe manufacturing MIS subsystems and outputs

monitor and control the flow of materials, products, and services through the organization

It performs the following activities:

Design and engineering

Master production scheduling and inventory control

Process control

Quality control and testing

Quality control reports

Process control reports

JIT reportsOperationaldatabases

Databasesof valid


TPS


systems

ManufacturingMIS



ManufacturingDSS

ManufacturingES

Manufacturingapplications

databases

Customers,Suppliers

MRP reports

Production schedule

CAD output

Overview


systems



ExtranetExtranet

IntranetIntranet

Inputs to the Manufacturing MIS® Strategic plan or corporate policies.® The TPS:

Order processing Inventory data Receiving and inspecting data Personnel data Production process

® External sources

Manufacturing MIS Subsystems

Design and engineering Master production scheduling Inventory control Manufacturing resource planning Just-in-time inventory and manufacturing Process control Quality control and testing

Outputs of Manufacturing MIS

Work Center Definition Capacity Planning Bill of Material (BOM) Product Costing (on Items as well as Machine

cost basis) Work Order Generation WIP Status

Marketing MISMarketing MIS: supports managerial activities

in product development, distribution, pricing decisions, and promotional effectiveness

It performs the following activities: Marketing research

Product development

Promotion and advertising

Product pricing

Basic goal of marketing is to satisfy the needs and wants of the customers.

The business functions of marketing is concerned with the promotions, planning and sale of existing product and service in existing market.

It also deals with development of new product and services for new market to potential customers

Thus MIS plays important role by providing managers with many functional information systems. Actually marketing was the first functional area to exhibit an interest in MIS.

For example, for interactive marketing- MIS can provide information about prospectus customers who can become partners for making and improving the product and services.

Marketing MIS

Sales by customer

Sales by salesperson

Sales by productOperationaldatabases

Databasesof valid


TPS


systems

MarketingMIS



MarketingDSS

MarketingES

Marketingapplications

databases

Pricing report

Total service calls

Customer satisfaction

Overview


systems



ExtranetExtranet

IntranetIntranet

Inputs to Marketing MIS

Strategic plan and corporate policies The TPS External sources:

The competition The market

Marketing MIS Subsystems

Marketing Research Product Development Promotion and Advertising Product Pricing

Outputs of Marketing MIS

Product Family Generate Quotation Pending Quotation Status Sales Order Orders in Hand & Status Sales Invoicing Sales Forecasting

Human Resource MIS

Concerned with all of the activities related to employees and potential employees of the organization

It performs the following activities: Planning to meet the future needs of the organization Development of employees to their full potential Control of all personnel policies and programs

Benefit reports

Salary surveys

Scheduling reportsOperationaldatabases

Databasesof valid


TPS


systems

HumanResource

MIS



Human Resource DSS

Human ResourceES

Humanresource

applicationsdatabases

Training test scores

Job applicant profiles

Needs and planningreports

Overview


systems



ExtranetExtranet

IntranetIntranet

Inputs to HR MIS Employees grievances

Performance appraisal information is often used as evidence in grievance matter.

Follow up on complaints filed by employees for variety of reasons. Training.

Earlier training completed or new training needed for the employees. Sources of manpower

Campus recruitment from colleges directly, or from Universities Employee Information System

Employee profile Employees skill inventory

Performance appraisal system Review of work for making decision regarding merit pay, increase in

pay, transfer or promotions. Data is asked from immediate superior.

HR MIS Subsystems

Outputs of HR MIS Employee Management Leave Management Payroll Management Training Management Recruitment Management

Accounting Information Systems

Documents

MIS : MIS :Functional Aspects. Functional Aspects MIS is an integrated collection of functional information systems, each supporting particular functional